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HomeMy WebLinkAbout2016-12-14-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—DECEMBER 14, 2016 MINUTES 1 ROLL CALL The meeting was called to order by Chairman, Weidong Wang at 6 00 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang Nicholas Santosuosso Caileen Foley Melinda Walker Andy Riffin Robert D Peters Richard F Perry 2 PUBLIC COMMENT There was no public comment offered at this meeting. 3 MINUTES Approval of Minutes of Regular Meeting of September 14, 2016 Approval of Minutes of Regular Meeting of October 12, 2016 Approval of Minutes of Executive Session of October 12, 2016 Approval of Minutes of Regular Meeting of November 9, 2016 Approval of Minutes of Executive Session of November 9, 2016 Upon motion by Richard F Perry and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of September 14, 2016, all members having received copies The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE Robert D Peters Nicholas Santosuosso Melinda Walker Richard F Perry Upon motion by Robert D Peters and seconded by Richard F Perry, the Board voted to approve the Minutes of the Regular Meeting of October 12, 2016, and Minutes of Executive Session of October 12, 2016, all members having received copies The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE Weidong Wang Nicholas Santosuosso Robert D Peters Richard F Perry Upon motion by Melinda Walker and seconded by Robert D Peters, the Board voted to approve the Minutes of the Regular Meeting of November 9, 2016, and Minutes of Executive Session of November 9, 2016, all members having received copies The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE Richard F Perry Nicholas Santosuosso Melinda Walker Robert D Peters 4 BILLS & CHECKS Approval of Bills and Checks paid in November 2016 NOVEMBER 2016 REVOLVING FUND Check Numbers 14460 through 14543 689-C MANAGEMENT Check Number 2225 PARKER MANOR Check Number 2017 BEDFORD STREET Check Number 1213 MRVP VOUCHER Check Numbers 4016 and 4017 SECTION 8 Check Numbers 17640 through 17663 Upon motion by Robert D Peters and seconded by Richard F Perry, the Board voted to accept the Bills and Checks as presented for November 2016 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Robert D Peters Richard F Perry 5 EXECUTIVE DIRECTOR'S REPORT A LHA and Parker Financials The November LHA Financials were not available yet. The Board reviewed the October Parker Financials and 2017 Budget. There are no increases to condo fees The annual Parker meeting is scheduled for January B Executive Director 3-year contract extension The contract extension needs to be executed and sent to DHCD Upon motion by Robert D Peters and seconded by Melinda Walker, the Board voted to accept and execute the 3-year Executive Director contract extension. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Robert D Peters Richard F Perry C CPC Replacement Melinda has offered to take over the CPC Appointment for the term expiring in June 2017 Upon motion by Robert D Peters and seconded by Richard F Perry, the Board voted to appoint Melinda Walker as the CPC replacement for the term expiring in June 2017 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Robert D Peters Richard F Perry D Community Room Policy With input from legal counsel, a Community Room Policy has been drafted. There are many outside groups requesting to use the rooms and the new policy clearly defines the fees and responsibilities Upon motion by Melinda Walker and seconded by Robert D Peters, the Board voted to approve the Community Room Policy The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Robert D Peters Richard F Perry 3 E Greeley Village Residents Association LTO Recognition On 12/2/16 the Association was formally recognized by the housing authority DHCD was notified. F Judges Road units These 16 units operate as a Cooperative, 5 of these are deed restricted as affordable units The funding is maturing and the town has questions regarding purchasing the 5 affordable units and has reached out to LEXHAB and LHA Caileen has expressed LHA interest in ownership G R.L Barnard contract amendment After executing the Countryside Village snow plowing contract, there was confusion by the contractor as to what site was under contract. Caileen is waiting to hear from the contractor regarding a possible contract amendment for site pricing. H. Mayer Tree Service CFC The tree work has been completed. To close out the project, the Change Order and Certificate of Final Completion (CFC) in the amount of$19,400 00 needs to be submitted to DHCD for processing the payment. Upon motion by Richard F Perry and seconded by Robert D Peters, the Board voted to approve the Change Order and Certificate of Final Completion (CFC) from Mayer Tree Service in the amount of$19,400 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Robert D Peters Richard F Perry I. Any other new business that may come before the Board 6 UNFINISHED BUSINESS 7 NEW BUSINESS 8 EXECUTIVE SESSION 9 ADJOURNMENT 6 45 PM A true copy attest CAILEEN B FOLEY, SECRETARY 4