HomeMy WebLinkAbout2016-12-14-LHA-minLEXINGTON HOUSING AUTHORITY
REGULAR MEETING — DECEMBER 14, 2016
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman, Weidong Wang at 6:00 P.M.
MEMBERS PRESENT
Weidong Wang
Melinda Walker
Robert D. Peters
Richard F. Perry
MEMBERS ABSENT
Nicholas Santosuosso
2. PUBLIC COMMENT
There was no public comment offered at this meeting.
OTHERS PRESENT
Caileen Foley
Andy Riffin
3. MINUTES
Approval of Minutes of Regular Meeting of September 14, 2016
Approval of Minutes of Regular Meeting of October 12, 2016
Approval of Minutes of Executive Session of October 12, 2016
Approval of Minutes of Regular Meeting of November 9, 2016
Approval of Minutes of Executive Session of November 9, 2016
Upon motion by Richard F. Perry and seconded by Melinda Walker, the Board voted
to approve the Minutes of the Regular Meeting of September 14, 2016, all members
having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE Robert D. Peters Nicholas Santosuosso
Melinda Walker
Richard F. Perry
Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to approve the Minutes of the Regular Meeting of October 12, 2016, and Minutes of
Executive Session of October 12, 2016, all members having received copies. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE Weidong Wang Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
Upon motion by Melinda Walker and seconded by Robert D. Peters, the Board voted
to approve the Minutes of the Regular Meeting of November 9, 2016, and Minutes of
Executive Session of November 9, 2016, all members having received copies. The
roll call vote was as follows:
YEAS
Weidong Wang
Melinda Walker
Robert D. Peters
NAYS
NONE
ABSTAIN ABSENT
Richard F. Perry Nicholas Santosuosso
4. BILLS & CHECKS
Approval of Bills and Checks paid in November 2016
NOVEMBER 2016
REVOLVING FUND
689 -C MANAGEMENT
PARKER MANOR
BEDFORD STREET
MRVP VOUCHER
SECTION 8
Check Numbers 14460 through 14543
Check Number 2225
Check Number 2017
Check Number 1213
Check Numbers 4016 and 4017
Check Numbers 17640 through 17663
Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to accept the Bills and Checks as presented for November 2016. The roll call vote
was as follows:
YEAS
Weidong Wang
Melinda Walker
Robert D. Peters
Richard F. Perry
NAYS ABSTAIN ABSENT
NONE NONE Nicholas Santosuosso
5. EXECUTIVE DIRECTOR'S REPORT
A. LHA and Parker Financials
The November LHA Financials were not available yet. The Board reviewed the
October Parker Financials and 2017 Budget. There are no increases to condo
fees. The annual Parker meeting is scheduled for January.
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B. Executive Director 3 -year contract extension
The contract extension needs to be executed and sent to DHCD.
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to accept and execute the 3- year Executive Director contract extension. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Nicholas Santosuosso
Melinda Walker
Robert D. Peters
Richard F. Perry
C. CPC Replacement
Melinda has offered to take over the CPC Appointment for the term expiring in
June 2017.
Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to appoint Melinda Walker as the CPC replacement for the term expiring in June
2017. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Nicholas Santosuosso
Melinda Walker
Robert D. Peters
Richard F. Perry
D. Community Room Policy
With input from legal counsel, a Community Room Policy has been drafted.
There are many outside groups requesting to use the rooms and the new policy
clearly defines the fees and responsibilities.
Upon motion by Melinda Walker and seconded by Robert D. Peters, the Board voted
to approve the Community Room Policy. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Nicholas Santosuosso
Melinda Walker
Robert D. Peters
Richard F. Perry
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E. Greeley Village Residents Association LTO Recognition
On 12/2/16 the Association was formally recognized by the housing authority.
DHCD was notified.
F. Judges Road units
These 16 units operate as a Cooperative, 5 of these are deed restricted as
affordable units. The funding is maturing and the town has questions regarding
purchasing the 5 affordable units and has reached out to LEXHAB and LHA.
Caileen has expressed LHA interest in ownership.
G. R.L. Barnard contract amendment
After executing the Countryside Village snow plowing contract, there was
confusion by the contractor as to what site was under contract. Caileen is waiting
to hear from the contractor regarding a possible contract amendment for site
pricing.
H. Mayer Tree Service CFC
The tree work has been completed. To close out the project, the Change Order
and Certificate of Final Completion (CFC) in the amount of $19,400.00 needs to
be submitted to DHCD for processing the payment.
Upon motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted
to approve the Change Order and Certificate of Final Completion (CFC) from Mayer
Tree Service in the amount of $19,400.00. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Nicholas Santosuosso
Melinda Walker
Robert D. Peters
Richard F. Perry
I. Any other new business that may come before the Board
6. UNFINISHED BUSINESS
7. NEW BUSINESS
8. EXECUTIVE SESSION
9. ADJOURNMENT 6:45 PM
A true copy attest
CAILEEN B. FOLEY, SECRETARY
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