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HomeMy WebLinkAbout2016-05-BOS-min69-392 Selectmen's Meeting May 2, 2016 A regular meeting of the Board of Selectmen was held on Monday, May 2, 2016, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Pato attended the Arbor Day celebrations last Friday, a wonderful event put on by the Lexington Field and Garden Club. It was held at Lincoln Field and there were two trees planted. Town Manager Report Mr. Valente reported that on Thursday May 5, our Police Department will receive their full accreditation certification from the Massachusetts Police Accreditation Commission. This is a significant accomplishment that has involved numerous officers and staff at all levels. Mr. Valente also reported that this week is designated by Congress as Public Service Recognition Week and will be sending a letter to all our employees thanking them for their remarkable contributions and achievements. Lexington Housing Authority — Change in Membership Mr. Santosuosso, chair of the Lexington Housing Authority called their meeting to order. He explained that at their meeting on March 30, 2016 the Housing Authority voted 4 -0 to have Richard Perry join their Board to fill the vacancy of Leo McSweeney and they seek the Selectmen's approval of this nomination. Upon motion duly made and seconded, the Board of Selectmen voted by roll call 5 -0 and the Lexington Housing Authority voted by roll call 3 -0 that Richard Perry be appointed to the Lexington Housing Authority to fill the vacancy left by the resignation of Leo McSweeney until the Town Election in March 2017. Water /Sewer Abatement Appeals Mr. Valente briefly described the procedure established by the Board of Selectmen about four years ago, for water /sewer customers who believe their bills are incorrect to give them an opportunity to file an appeal. Mr. Valente introduced Cynthia Petterson of 6 -8 Hill Street and Ruth Budd of 24 Percy Road who have questioned their water /sewer bill and are not in agreement with the abatements that the Water /Sewer Abatement Board has recommended. He explained that they are here to present their cases to the Selectmen and that the Assistant Town Manager for Finance recommends that the Board hear both appeals and take them under advisement for a subsequent analysis and Board determination. 69 -393 Selectmen's Meeting — May 2, 2016 Ms. Petterson gave highpoints of the letter that she sent to the Board of Selectmen regarding the water bill for the duplex house where her mother lived and the other side was a rental property. She explained that at her meeting with the Abatement Board, the members indicated that abatements are granted in part because the town recognizes that scheduling meter readings every six months may amount to a large bill when there are undetected problems. She asked that the Board make a discretionary recommendation to further reduce the bill. Ms. Budd also summarized her letter to the Selectmen. She had no evidence of water leakage in her home. After the abatement her bill is still over 4 times what she has paid in this past. She requested a further abatement in an amount of at least $1,000. Mr. Kelley and Mr. Pato would like to understand the difference between the wholesale rate and the tier one rate. Mr. Valente can get this information to the Board in a day or two. Mr. Pato stated that the Board should be able to take this up again no later than June 6, 2016. Center Trial Traffic Safety Discussion Mr. Pato explained that there was a public meeting presentation on April 7, 2016 for the field testing of Mass Ave traffic reconfiguration trials in Lexington Center. The public comment period concludes as of tonight's meeting and the public is invited to comment during the discussion session on this topic. The Board will make a decision on Monday May 9, 2016, but that meeting will not include public comment. Mr. Livsey, Town Engineer reported that a number of people were concerned that there would not be access to the First Parish Church from the Mass Ave side, but the engineers were able to make some changes to the plan that will allow access under both the one way and closure scenarios. Mr. Livsey is evaluating an email from Mr. Fortmann of Harrington Road and will have an answer prior to the next Board meeting. Ms. Ciccolo wanted to know if there would be monitoring of the alternate routes that people might be taking instead of Harrington Road. Ms. Counts - Klebe, 8 Hancock Ave, asked what kind of signage will be installed coming out of the church driveway. Ms. Counts pointed out that signage at the church is important. Mr. Kanter, Precinct 7 Town Meeting Member, is against both of the right turn eliminations. Ms. Enders, chair of the Bicycle Advisory Committee, suggested that a 4 way stop may be the solution and urged that complete street principles be applied to all trials. Ms. McKenna, 9 Hancock St, is concerned about access to her property. Mr. Friedlich, Precinct 5, asked that we not close the right lane by Rancatore's. Mr. Fries, 11 Grant Place, Executive Director of Massachusetts Bike Coalition, asked that we think in a more comprehensive way and not just cars first then everyone else. Ms. McKenna, as chair of Tourism Committee, is concerned that the pilot is in July which is the busiest month for visitors. 69-394 Selectmen's Meeting — May 2, 2016 In response to Ms. Enders, Mr. Livsey will look into whether a bike box is realistic to do under a trial. Mr. Pato explained why a 4 way stop is not really feasible in this case. In response to Ms. Barry's concern, Mr. Livsey will look in to whether something can be done on Grant Street to lead vehicles farther out on to Mass Ave as they turn so that they are not turning in to the parking spaces / parked cars. Article Presentations /Discussion/Positions Article 45 of Annual Town Meeting Mr. Cohen recused himself and left the room because he is a board member at Brookhaven. Mr. Valente reported that the negotiating team met the Brookhaven representatives this past Friday. From the Board of Selectmen Mr. Pato and Ms. Barry were there. The Brookhaven team continued to express their concern about whether their property will be considered as taxable property, as opposed to right now it is exempt from property taxes but it pays a payment in lieu of tax. They feel that issue needs to be resolved before they can move forward. The Board of Assessors is not scheduled to take up the matter of the taxability of their parcel until their meeting on May 19, 2016. Brookhaven is reevaluating whether they should go forward at this Town Meeting or defer to a later time. Mr. Pato's expectation is that they will come back and defer. Article 2 of Special Town Meeting 2016 — 2 Ms. Ciccolo recused herself and left the meeting because her parents are abutters to 20 Pelham Road. Mr. Cohen rejoined the meeting. Mr. Pato reported that the Finance Committees have asked for access to documents that were discussed in executive session to use for source material for their reports. The Board will need to vote to release those documents. Mr. Valente reported that two documents were the engineering studies: one was an engineering analysis from Pelham Road to Marrett Road and the second was an engineering study and cost estimates from the Pelham Property to the Community Center parking lot, the third document was the analysis that DiNisco did for us as an evaluation of the property and the last document was DiNisco also looked at how the Pelham School site could be reconfigured. Upon motion duly made and seconded, it was voted 4 -0 to release these four documents from the Executive Session regarding the Pelham Road property for use by the Finance Committees. Mr. Pato discussed the form of the motion for this article to authorize borrowing and purchase, however the Board needs to decide whether this motion includes a contingency on a debt exclusion. Mr. Pato recommended that we do not include a contingency on this particular motion given the timing The Board agreed. The Board cancelled the Executive Session scheduled for Wednesday, May 4, 2016 at 6:00 p.m. Ms. Ciccolo rejoined the meeting. 69 -395 Selectmen's Meeting - May 2, 2016 Board Meeting Schedule The Selectmen scheduled meetings for June 27, July 25 and August 15, 2016. The Selectmen will do the Reorganization of the Board on May 9, 2016 after the dissolution of Town Meeting. Consent Water & Sewer Adjustments and Commitments Upon motion duly made and seconded, it was voted 5 -0 to approve the following Water and Sewer adjustments contingent on Town Manager review: Adjustments to Water & Sewer charges as recommended by WSAB 3/17/16 ($104,493.65) Musket Fire - Chamber of Commerce Revolutionary Walk Upon motion duly made and seconded, it was voted 5 -0 to approve Musket Fire on Depot Square between 11:00 a.m. and 2:00 p.m. on Saturday, June 13, 2016 as part of a Revolutionary Walk with History. Approve One -Day Liquor Licenses - Spectacle Management Upon motion duly made and seconded, it was voted 5 -0 to approve the request of Spectacle Management for two (2) one -day liquor licenses to serve beer and wine in the lobby of the Cary Memorial Building, 1605 Massachusetts at each of the May concerts as follows: Thursday, May 5, 2016, John Hiatt Concert, 7:00 p.m. to 11:30 p.m. Saturday, May 15, 2016, Justin Haywood Concert, 6:00 p.m. to 10:00 p.m. Vote to Release Executive Session Minutes from 2010 Upon motion duly made and seconded it was voted 5 -0 to approve releasing the following Executive Session minutes from 2010 with minor clarifying corrections: January 19, January 25, February 1, February 8, February 22, March 2, March 15, March 23 (both Sessions), April 14, April 28, April 29, May 3, May 10, May 17, June 7, June 21, July 12, August 2, August 25, August 31, September 13, September 20, October 4, November 8, November 22, December 20, and December 21, 2010. Vote to Approve Filing Executive Clerk Performance and Compensation Review Upon motion duly made and seconded, it was voted 5 -0 to approve Lynne Pease's annual performance review as Executive Clerk dated April 8, 2016 and to approve a $1,500 performance bonus. Vote to Appoint Acting Executive Clerk Upon motion duly made and seconded, it was voted 5 -0 to appoint Diana Chabot as Acting Executive Clerk while Ms. Pease is on extended medical leave. Approve and Sign Eagle Congratulation Letter - David Amirault 69-396 Selectmen's Meeting — May 2, 2016 Upon motion duly made and seconded, it was voted 5 -0 to sign a letter of commendation congratulating David Amirault for attaining the highest rank of Eagle in Boy Scouting. Executive Session Ms. Barry recused herself because her husband is an employee of the Town. Upon motion duly made and seconded, it was voted 4 -0 by roll call to go into Executive Session at 8:29 p.m. to discuss strategy with respect to collective bargaining related to the Police Superior Union, Public Safety Dispatcher Union, and Building Maintenance Union and to reconvene in open session only to adjourn. Further, the Chairman declares that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Upon motion duly made and seconded, it was voted 5 -0 to adjourn at 9:00 p.m. A true record; Attest: Diana B. Chabot Acting Executive Clerk 69 -397 Selectmen's Meeting May 9, 2016 A regular meeting of the Board of Selectmen was held on Monday, May 9, 2016, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager; and Ms. Chabot, Acting Executive Clerk, were present. Public Comment Ms. McKenna chairman of the Tourism Committee noted that Bike Walk and Bus Week in Lexington which is starting May 14, 2016 is part of Revolutionary Revelry. She highlighted some of the other events during Revolutionary Revelry. Selectmen Concerns and Liaison Reports Ms. Ciccolo reported that on Saturday she attended the MassPort Community Advisory Committee's training session and was given a behind the scenes tour of Logan Airport. Town Manager Report Mr. Valente reported that Bike, Walk and Bus week in Lexington includes 23 events over an 8 day period. He gave a summary of events all of which is on the Town's website. Reorganization of the Board The Chairman of the Board of Selectmen is elected annually after the dissolution of the Annual Town Meeting. Due to travel schedules, the Board will select a new chair before the end of Town Meeting to be effective after the conclusion of the currently open Annual and Special Town Meetings. Mr. Pato announced that he is stepping down as he is completing the second year of the typical two year term. Mr. Kelley nominated Ms. Barry and there were no further nominations. Upon motion duly made and seconded, it was voted 4 -0 -1 (Barry abstained) to appoint Ms. Barry as Chairman of the Board of Selectmen effective after the conclusion of the currently open Annual and Special Town Meetings. Presentation of the Richard Bechtel Design Award for ACROSS Lexington Keith Ohmart, chair of the Greenways Corridor Committee, requested the opportunity to present their recently received 2016 Richard Bechtel Design Award for outstanding community design in honor of ACROSS Lexington the Rick Abrams Memorial Trail system. The Richard Bechtel Design Award is given annually by the local architecture firm of Bechtel Frank Erickson to recognize outstanding examples of built design in the Lexington community. The award recognizing the ACROSS Lexington system is the first for a project that is not a building. 69 -398 Selectmen's Meeting — May 9, 2016 Mr. Pato extended the Board's appreciation for all the work that has gone in to building this network of trails and honoring Rick Abrams in the naming of the trail system. Selectmen Appointments Center Streetscape Design Review Ad Hoc Committee Upon motion duly made and seconded, it was voted 5 -0 to appoint Jonathan Himmel to the Center Streetscape Design Review Ad Hoc Committee representing the Tourism Committee. Town Celebrations Subcommittee Upon motion duly made and seconded, it was voted 5 -0 to appoint June Baer and Richard Crogan to the Town Celebrations Committee, as members of the Sub - committee for a term to expire June 30, 2017. Increase Facilities Department FY16 Rental Revolving Fund Mr. Addelson explained that the purpose of this item is to seek the approval of the Board of Selectmen to increase the FY16 spending ceiling of the Building Rental Revolving Fund. Article 7 of the 2015 Annual Town Meeting established the FY16 spending ceiling for the Building Rental Revolving Fund at $425,000 pursuant to MGL Chapter 44, Section 53 E 1/2. This revolving fund accounts for expenditures incurred in providing space in municipal and school buildings for use by private entities. The expenditures are financed from fees charged to those entities for use of town facilities. Mr. Addelson went on to say that a recent analysis by the Department of Public Facilities of spending year -to -date in the Building Rental Revolving Fund and of projected spending through the remainder of the fiscal year indicates that the current ceiling of $425,000 will be exceeded attributable to two factors: increased costs to support the rental of Baffin Hall for performances and the expanded space allotted to the Indian School at the Lexington High School. It is projected that total FY16 spending in the Building Rental Revolving Fund will be $461,000. Further, it is projected that the fund will generate revenue adequate to cover this projected spending. MGL Chapter 44, Section 53 E 1/2 provides for an increase in the spending ceiling of a revolving fund established by town meeting upon approval by the Appropriation Committee and the Board of Selectmen. At its meeting on May 2, 2016 the Appropriation Committee approved an increase in the FY16 spending ceiling of the Building Rental Revolving Fund to $461,000. Upon motion duly made and seconded, it was voted 5 -0 to increase the FY16 spending ceiling of the Building Rental Revolving Fund from $425,000 to $461,000. Center Trial Traffic Safety Decision Mr. Pato explained that at our last meeting the Board entertained public discussion on the various trial options and tonight the Board will finish their discussion and make a determination on how 69 -399 Selectmen's Meeting — May 9, 2016 to proceed. Mr. Livsey, Town Engineer and Mr. Pinsonneault, Director of Public Works reviewed questions that were raised at the Board's last meeting and responses. The Board agreed that the trials would start sometime between August 1 and August 15, 2016. Upon motion duly made and seconded, it was voted 5 -0 to approve the trial traffic program at Massachusetts Avenue and Edison Way, as proposed. Upon motion duly made and seconded, it was voted 5 -0 to approve the trial traffic program at Massachusetts Avenue eastbound and Waltham Street as amended with two additional parking spaces. Upon motion duly made and seconded, it was voted 4 -1 (Kelley opposed) to approve the trial traffic program on Harrington Road, between Bedford Street and Massachusetts Avenue as amended to allow access to the abutters in both directions. Mr. Kelley is opposed to anything but two -way traffic on Harrington Road. He would like to keep a close eye on this trial and maybe stop early. Ms. Ciccolo and Ms. Barry are reluctantly supporting the trial. Article Presentations /Discussion/Positions Mr. Pato explained that this is an opportunity for the Board to discuss any issues relative to Articles remaining on the Annual Town Meeting and the Special Town Meetings. The Board received a presentation on Article 2: Land Purchase — 20 Pelham Road. This has been posted on the Special Town Meeting web page. Ms. Ciccolo recused herself from the discussion because her parents own property that abuts 20 Pelham Road. The Board had no comments or questions on the presentation. Upon motion duly made and seconded, it was voted 4 -0 to adjourn at 7:01 p.m. A true record; Attest: Diana B. Chabot Acting Executive Clerk 69 -400 Selectmen's Meeting Natural Gas Leaks Hearing May 17, 2016 A public meeting was held on Tuesday, May 17, 2016, at 7:00 p.m. in Baffin Hall in the Cary Memorial Building. Chairman Barry, Mr. Pato and Ms. Ciccolo were present. Co -hosts of the meeting were State Legislators: Senator Kenneth Donnelly, Senator Michael Barrett and Representative Jay Kaufman. Staff present were: Mr. Valente, Town Manager; Mr. Pinsonneault, Director of Public Works; Chief Wilson, Fire Department. The panel of presenters were: Lisa Fitzgibbons, Mothers Out Front; Nathan Phillips, Professor of Earth and Environment, Boston University; Mark Sandeen, Chair, Sustainable Lexington Committee; John Stavrakas, P.E., Vice President of Gas Asset Management, National Grid; Edward Woll, Jr., Conservation Chair, Energy Chair, Massachusetts Chapter of the Sierra Club. There were many residents /business owners who spoke: Joel Adler, 22 Village Circle; Michael Alexander, 66 Baskin Rd.; Elaine Ashton, 32 Cliffe Ave.; Gloria Bloom, 17 Loring Rd.; Tony Clough, 89 Hancock Ave.; Norma Floyd, 16 Oxford St.; Edward Ganshirt, 48 Fletcher Ave.; Marcia Gens, 16 Dane Rd.; Elisabeth Jas, 43 Coolidge Ave.; David Kanter, 48 Fifer Lane; Jennifer McClair, 7 Frost Rd.; Patrick Mehr, 31 Woodcliffe Rd.; Ricki Pappo, 16 Blossomcrest Rd.; Alison Shaw, 109 Massachusetts Ave., (business owner); Don Voss, 10 Hancock Ave. Other attendees who spoke: Ron Green, 12 Old Stagecoach Rd., Bedford, (previous resident); Joe Kirylo, 59 Thorndike St., Cambridge, President Boston Gas Local 12003 Union Workers; Materials Used at the Meeting: • Public Meeting Notice, May 11, 2016, AGENDA • The Story of Natural Gas and Leaky Pipes, May 17, 2016; PowerPoint prepared and presented by Ms. Fitzgibbons, Mr. Sandeen, and Dr. Phillips • Testimony of Mr. Stavrakas, "Before the Lexington Board of Selectmen, May 17, 2016" Opening Remarks: Mr. Pato welcomed those in attendance, explaining that this event was being co- hosted by Lexington's legislators as part of Representative Kaufman's Open House Forum sessions. Over the last nine months, the Board has held two other meetings to discuss gas leaks in Lexington. Panelist Presentations: Each of the panelists made a presentation and /or answered questions associated with natural gas leaks. Comments included the following: 69 -401 Natural Gas Leaks Hearing — May 17, 2016 • Natural gas is considered the cleanest form of energy produced by fossil fuels but it still impacts the environment. • Gas leaks can harm our health, increase ground ozone levels, contribute to global warming, and create a safety hazard. • Currently the consumer is paying for leaked and /or unaccounted for gas; there is no financial incentive for the gas company to repair pipes. • Gas leaks are generally the result of aging infrastructure, new leaks present themselves annually. • There is an on -going effort to replace gas pipes, which is coordinated with road repairs whenever possible; only emergency repairs are made during the winter months. • Identified leaks are classified as 1) an explosion hazard, 2) a potential explosion hazard, or 3) not an explosion hazard and are addressed sequentially based on this information. • Some leaks are identified as super emitters or high volume leaks based on the amount of gas that is lost, but this factor does not currently play a role in determining the sequence for making repairs. • Studies have been conducted to identify the prevalence of gas leaks, their environmental impact, and the best approach to address them, but collecting data related to gas leaks is challenging. Metering discrepancies are a complicating factor. Members of the audience asked questions and made comments, expressing concern about the environmental, health, and safety hazards associated with gas leaks. Mr. Stavrakas said that all of the old pipes in Massachusetts should be repaired in less than 20 years. A more aggressive timeline could create serious traffic issues during construction. Finding qualified gas workers is also a challenge. Mr. Kirylo described questionable staffing practices by National Grid as identified by his union. In response to concerns about the high volume leaks, the legislators agreed that some regulatory and legislative changes would be explored to determine whether they could expedite the effort to control those leaks. In response to questions about metering discrepancies, it was noted that the meters are calibrated, but there is more to be learned about the data that is collected from them. Representative Kaufman agreed that the question of who pays for leaking gas is one that needs to be explored. He stressed the need for continued dialogue. In closing the discussion Mr. Pato noted that partnering by those involved in these issues is necessary to find solutions. The meeting was adjourned at 9:12 p.m. A true record; Attest: Sara Arnold Recording Secretary 69 -402 Selectmen's Meeting May 23, 2016 A regular meeting of the Board of Selectmen was held on Monday, May 23, 2016, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Barry, Mr. Kelley, Mr. Pato and Ms. Ciccolo; Mr. Valente, Town Manager; and Ms. Chabot, Acting Executive Clerk, were present. Public Comment Ms. McKenna, Precinct 6 Town Meeting Member, presented the Selectmen with a Petition to Enforce the Munroe Preservation Agreement recorded in 2010. She asked the Selectmen to first, review the plans for the proposed addition for Munroe Tavern in light of the conditions of the recorded Preservation Restriction Agreement and make a determination as to whether the addition is in full compliance. And second, to take all necessary action to protect this investment in accordance with the 2010 Preservation Restriction Agreement. Mr. Valente has consulted Town Counsel on this matter and believes that the proposed addition does trigger the preservation restriction and the Town's review. The Town has to apply the Secretary of the Interior's standards and Mr. Valente is in the process of identifying people who have expertise in that area. Mr. Valente added that under the Historic Preservation Restriction the Town has 45 days in which to act on the request from the Historical Society, received on May 18. Selectmen Concerns and Liaison Reports Mr. Pato reported on the meeting the Board held on May 17, 2016 to discuss the issue of Natural Gas leaks in Lexington and in the Commonwealth. Ms. Barry reminded everyone that Monday is Memorial Day and summarized the events happening to celebrate. She extended congratulations to the Lexington High School Quiz Show team of (4) primary members and (2) alternates: Seniors Duncan McCallum, Reggie Luo, and Devin Shang and Juniors Colin Cantwell, Krishna Suraj, and Ravi Raghaven who won the State Championship. Ms. Barry also had a few housekeeping reminders for her colleagues on the Board. Ms. Barry extended sympathy, thoughts and prayers to the Arena family on the sudden passing of Michael while chaperoning a Boy Scout rafting trip with Troop 160 in Maine a little over a week ago. She also extended sympathy and prayers to the Tarentino family in honor of Auburn Police Officer Ronald Tarentino who was killed in the line of duty on Sunday, May 22, 2016. LexPress Proposed Route and Fare Changes Ms. Rebecchi, Transportation Coordinator, recommends increasing the headway time from 30 to 35 minutes on routes leaving the Depot from 2:35 pm through 5:00 pm to address an on -time performance problem. Effective July 1, 2016, Ms. Rebecchi recommends an increase in the 69 -403 Selectmen's Meeting — May 23, 2016 adult Lexpress cash fare from $2.50 to $2.75 to fulfill Americans with Disabilities Act (ADA) obligations, and eliminate the $0.25 transfer fee to improve staff efficiency and increase rider utilization of the transfer system. Upon motion duly made and seconded, it was voted 4 -0 to approve modifications to the Lexpress schedule as presented. Upon motion duly made and seconded, it was voted 4 -0 to raise the Lexpress adult cash fare from $2.50 to $2.75, and eliminate the $0.25 transfer fee effective July 1, 2016. The FY17 Lexpress schedule is printed and included with the July 1, 2016 tax bill. A copy of the final schedule will be brought forward as a consent item at an upcoming Selectmen's meeting. Presentation of Vietnam War Commemoration Certificate Ms. Rada, Veterans' Services District Director for Lexington and Bedford explained that this past year, the Town participated in a program to honor veterans on the 50th Anniversary of the Vietnam War 1141 ) : / /www vie9:.namwar5O911 ,eom /. Ms. Rada has registered the Town of Lexington as a partner and presented the Board with first, a Proclamation by the President of the United States where he proclaims May 28, 2012 — November 11, 2025 as the commemoration of the 50th anniversary of the Vietnam War and second, the Commemorative Partner Certificate from the Department of Defense recognizing the Town of Lexington as a commemorative partner. A photo was taken and Ms. Rada will keep these documents in her office. DPW Project Update Mr. Pinsonneault, Director of Public Works provided the Selectmen with a list of projects that are on -going or planned and touched on a few of them. The Concord Ave sidewalk design and construction is anticipated to be substantially completed this summer The 3- Intersection Project is with Mass DOT for review and engineering is looking for feedback from them sometime in June. Mr. Pinsonneault went over the sections of sidewalk planned for improvements in FY17 town wide. He updated the Board on Hartwell Ave improvements, the Gleason Road force main project, Battle Green Area Master Plan, Lincoln Park field improvements, and Antony Park. Mr. Pinsonneault reported that we have received the new storm water permit which our engineering staff is going through that lengthy document right now. Some of the projects we are currently working on are tied in to the storm water permit but there are some other things that we have to do. The Board expressed their appreciation for the number of projects being managed. Complete Street Project Prioritization List Mr. Kucharsky, Assistant Planning Director and Chair, Transportation Safety Group (TSG) provided the Selectmen with a complete street project prioritization plan. The full plan will be 69 -404 Selectmen's Meeting — May 23, 2016 submitted to the Mass DOT in early June and will include additional details including costs and construction schedules. Once MassDOT has received and approved the prioritization plan the Town will be eligible to submit projects for funding which can range up to $400,000. The projects on this list are considered "shovel- ready" as funding requests for studies and designs are not eligible during the first fiscal year of this program. Ms. Ciccolo noted that MassDOT does allow communities to revise this prioritization list at a later date; this is a great list to start with. Laurel Carpenter, member of Bicycle Advisory Committee commended the TSG for their support of the striping project. Elaine Ashton voiced her support for adequate bicycle parking. Upon motion duly made and seconded, it was voted 4 -0 to approve the Complete Streets prioritization plan as presented. Consider and Approve Amendment to Parking Regulations on Stetson Street David Kucharsky, Assistant Town Planner and Chair TSG, has received a request from a resident on Stetson Street regarding restricting parking on one side of the street, for approximately 300 feet from the intersection with Meriam Street. The proposed change has the support of the two abutters. Due to the narrowness and steepness of the road, this change is recommended by TSG. Upon motion duly made and seconded, it was voted 4 -0 to approve the revised Traffic Tule and Order, Chapter 192 -18, Schedule 1 for Stetson Street. Vote on Facilities Union Contract Ms. Barry recused herself and left the room as her husband is an employee of the Town and Mr. Pato served as chair for this item. Ms. Casey, Human Resources Director, presented a three -year collective bargaining agreement between the Town and AFSCME Building Maintenance Custodians Local 1703 for the period of FY16 -18. The Board of Selectmen approved this agreement in executive session on May 2, 2016 and the AFCME membership has voted to accept this contract settlement. Ms. Casey reviewed the substantive aspects of the agreement. Upon motion duly made and seconded, it was voted 3 -0 to approve and authorize the Town Manager to sign the collective bargaining agreement between the Town and the AFSCME DPW Local 1703 for the period of FY16 -18. Review of 2015 and Preview of 2016 Farmers' Market Rose Wall, Market Manager and Leslie Wilcott- Henrie Market Coordinator provided a summary of the 2015 market and what is coming for 2016. 2015 was the eleventh season of the Lexington Farmers' Market, going from May 27 to October 28 for a total of 23 weeks. For the sixth year, a Thanksgiving FEASTival market was held on the Tuesday before the holiday at Seasons Four and the LFM offered a matching program enabling SNAP shoppers to double the amount of their purchase at the market. The market has five new vendors in 2016 and will be open from May 31 69 -405 Selectmen's Meeting — May 23, 2016 to October 25, 2016. They anticipate holding the Thanksgiving FEASTival on November 24 and will continue to offer the matching program for SNAP shoppers. Mr. Valente recommended that Ms. Wall continue to work with Ms. Tintocalis about parking for the Farmers' Market. Ms. Barry commended Ms. Wall for all that she and her volunteers do for the market. Approve Farmers' Market Winery License Coastal Vineyards has applied for a special license to sell and serve samples of wine at the Lexington Farmers' Market for the 2016 season and on November 24, 2016 for the Thanksgiving FEASTival at Seasons Four. Upon motion duly made and seconded, it was voted 4 -0 to approve and sign a special license for Coastal Vineyards to sell wine and serve samples of wine at the Lexington Farmers' Market, at 5 Fletcher Avenue, on Tuesdays from May 31 to October 25, 2016 and on November 24, 2016 at Seasons Four, 1265 Mass Ave. Approve Limousine License Renewals We have received the necessary paperwork and favorable inspection report from the Police Department to renew one (1) Limousine License each for Boyadjian Limousine Service, R &M Ride and Back Bay Sedan Services. CORI checks for all three applicants have come back with no information. Upon motion duly made and seconded it was voted 4 -0 to approve the application and issue one (1) Limousine License to Boyadian Limousine Service, 447 Lowell Street. Upon motion duly made and seconded it was voted 4 -0 to approve the application and issue one (1) Limousine License to Ronald Magembe d /b /a R &M Ride, 24 Deering Avenue. Upon motion duly made and seconded it was voted 4 -0 to approve the application and issue one (1) Limousine License to Fusco Enterprises, LLC d /b /a Back Bay Sedan Services, 37 Woburn St. Selectmen Appointments /Reappointments — LexHAB Upon motion duly made and seconded, it was voted 4 -0 to reappoint Robert Burbidge and Henry Liu to the Lexington Housing Assistance Board for a term to expire May 31, 2019. Town Manager Appointments /Reappointments Council on Aging Upon motion duly made and seconded, it was voted 4 -0 to approve the Town Manager's reappointment of Marion deB. Kilson and Gerald Howell to the Council on Aging for a term to expire May 31, 2019. 69 -406 Selectmen's Meeting — May 23, 2016 Recreation Committee Upon motion duly made and seconded, it was voted 4 -0 to approve the Town Manager's reappointment of Rick DeAngelis to the Recreation Committee for a term to expire May 31, 2019 Approve Town Comptroller's Employment Agreement The Assistant Town Manager for Finance /Comptroller's Employment Agreement is up for renewal. The only changes are to update the Agreement dates and reflect the current compensation. Upon motion duly made and seconded, it was voted 4 -0 to approve and sign the Employment Agreement with the Town Comptroller. Consent Water & Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 4 -0 to approve the following Water and Sewer commitments. Commitment of Water & Sewer charges Section 2 Commitment of Water & Sewer charges Cycle 9 Commitment of Water & Sewer charges Finals $1,677,207.60 $216,304.84 $3,111.79 Approve One -Day Liquor License — Community Endowment of Lexington Upon motion duly made and seconded, it was voted 4 -0 to approve the request of MetroWest /Community Endowment of Lexington (CEL) for a one -day liquor license to serve wine on June 8, 2016 from 6:00 p.m. to 7:30 p.m. at the Lexington Community Center for the CEL Grant Celebration. Approve One -Day Liquor License — Spectacle Management Upon motion duly made and seconded, it was voted 4 -0 to approve the request of Spectacle Management for a one -day liquor license to serve beer and wine in the lobby of the Cary Memorial Building, 1605 Massachusetts on Saturday, June 18, 2016 from 7:00 p.m. to 11:00 p.m. for the Ella Fitzgerald & Frank Sinatra Tribute Concert. Use of the Battle Green — Flags at Memorial Plaque for Memorial Day Upon motion duly made and seconded, it was voted 4 -0 to allow the Town Celebrations Committee to place small flags at the memorial plaques around the Battle Green in memory of the six men from Lexington who perished in WWI. They would place their flags on the morning of Friday, May 27 and remove them at the end of the day on Tuesday May 31, 2016. Use of the Battle Green — Flag Day Ceremony 69 -407 Selectmen's Meeting — May 23, 2016 Upon motion duly made and seconded, it was voted 4 -0 to approve the request of the Lexington Elks to use the Battle Green for their annual Flag Day Ceremony to be held Tuesday, June 14, 2016 at 7:00 p.m. Sign Immigrant Heritage Month Proclamation Upon motion duly made and seconded, it was voted 4 -0 to sign a Proclamation for National Heritage Month in June 2016 to celebrate our country's immigrant heritage. Approve Minutes and Executive Session Minutes The November 2015 minutes will go on the agenda for the June 6, 2016 meeting so that Mr. Pato has a chance to read them. Upon motion duly made and seconded, it was voted 4 -0 to adjourn at 8:20 p.m. A true record; Attest: Diana B. Chabot Acting Executive Clerk