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HomeMy WebLinkAbout2016-12-01-CPC-min Minutes of the Community Preservation Committee Thursday, December 1, 2016 Parker Meeting Room Town Office Building 1625 Massachusetts Avenue 4:00 PM Committee Members Present: Marilyn Fenollosa (Chair), Norman Cohen, Charles Hornig, David Horton, Jeanne Krieger, Robert Pressman, Sandra Shaw. Absent: Robert Peters, Richard Wolk Administrative Assistant: Elizabeth Mancini Other Attendees: Wendy Manz, Capital Expenditures Committee liaison to the CPC; Rob Addelson, Assistant Town Manager for Finance; Melinda Walker, Lexington Housing Authority. Ms. Fenollosa called the meeting to order at 4:02 PM. 1)FY18 Debt Service- Mr. Addelson distributed a hand-out detailing FY18 debt service and projected revenues and expenditures. He explained that the FY18 expenditures listed on the model did not include the anticipated costs for the Town Pool Renovation and Center Streetscape projects since both were likely to be bonded, if approved. Based on the model, the total projected debt service for FY18 is $2,259,783. Mr. Addelson explained that two of the items included in the projection (Community Center Renovation and Cary Memorial Building Construction) could be paid off in their entirety with available cash on hand. If this occurred, the FY18 debt service request would increase to include the principal amounts instead of just the interest expenses on the bond anticipation notes. Mr. Addelson also provided the CPC with an overview of future state match scenarios due to the number of communities recently adopting the CPA. The projections included potential scenarios of 21%, 50% and 100% reductions in the state match. He explained that he wanted to provide the Committee with a sense of the material significance such decreases may have on the Community Preservation Fund in the future. Despite potential decreasing amounts from the State, Mr. Addelson concluded that revenue from the increasing surcharge would allow the fund to maintain a healthy balance. The Committee discussed debt service allocations and the reserves from which they are allocated and asked about the policy of borrowing to finance a project instead of paying 1 cash. Mr. Addelson advised that there is no hard policy regarding borrowing but a determination is typically made upon an assessment of the project cost and the financial condition of the Community Preservation Fund. Mr. Addelson concluded his presentation by noting that the CPC faces no financial restraints in the current funding cycle and that he does not foresee any prohibitive financial impacts moving forward. 2)Committee Business- The Committee briefly discussed the upcoming Needs Assessment hearing, scheduled for December 22. A draft copy of the report would be circulated for review as soon as possible. The CPC also discussed scheduling through the rest of the calendar year. After a motion duly made and seconded, the minutes from the CPC meeting held on November 17, 2016 were approved as amended. The vote was 7-0. After a motion duly made and seconded, the meeting was adjourned at 5:15 PM. ŷĻ ŅƚƌƌƚǞźƓŭ ķƚĭǒƒĻƓƷƭ ǞĻƩĻ ƭǒĬƒźƷƷĻķ ğƷ ƷŷĻ ƒĻĻƷźƓŭʹ 1)CPA Fund- Projected Revenues and Expenditures 2)3 State Match Scenarios- Change in Net Balances Available 3)FY18 CPA Project List (as of 11/23/16) 4)Community Preservation Fund Reserve Balances Respectfully submitted, Elizabeth Mancini Administrative Assistant Community Preservation Committee 2