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LEXINGTON HOUSING AUTHORITY
REGULAR MEETING – NOVEMBER 9, 2016
MINUTES
1.ROLL CALL
The meeting was called to order by Chairman Weidong Wang at 6:05 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Weidong Wang Richard F. Perry Caileen Foley
Melinda Walker Andy Riffin
Nicholas Santosuosso
Robert D. Peters
2.PUBLIC COMMENT
There was no public comment offered at this meeting.
3.MINUTES
Approval of Minutes of Regular Meeting of September 14, 2016, Minutes of the
Regular Meeting of October 12, 2016 and Minutes of the Executive Session of
A revote will be taken at the Regular Board Meeting of
October 12, 2016.
December 14, 2016.
4. BILLS & CHECKS
Approval of Bills and Checks paid in October 2016
October 2016
REVOLVING FUND Check Numbers 14398 through 14459
MRVP VOUCHER Check Numbers 4014 and 4015
SECTION 8 Check Numbers 17615 through 17639
689-C MANAGEMENT Check Number 2224
PARKER MANOR Check Number 2016
BEDFORD STREET Check Number 1212
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to accept the Bills and Checks as presented for October 2016. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Richard F. Perry
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
The chairman has asked that the order of items be moved. There was no objection.
7. NEW BUSINESS
The Board has completed the Executive Director review. Caileen has done a great job
over the last year, receiving a near perfect score. The Board is very pleased and
would like to extend her contract for three (3) years. The Board will present the
contract extension at the next meeting.
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to extend Executive Director Caileen Foley’s contract for three (3) years.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Richard F. Perry
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
5. EXECUTIVE DIRECTOR’S REPORT
A.LHA and Parker Financials
The Board reviewed the Parker Financials from April-September 2016 and LHA
Financials from July-September 2016.
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the
Board voted to accept LHA financials for July-September 2016. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Richard F. Perry
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
B.FY16 Schedule of Positions and Compensation
DHCD requires the Board and Executive Director to execute this form for FY16.
C.Oil Bids
The Scattered Sites oil bid and service contract results are as follows:
Arlex Oil .3134 over tank wagon and $190.00 per contract
Devaney Energy .1023 over tank wagon and $298.00 per contract
We have used Arlex for many years but the price is slightly higher. Caileen is
reviewing the Chapter 30B rules for clarification but it appears that we are
required to accept the lower bid.
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Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the
Board voted to approve the oil and service contract to the most responsive and
responsible bidder once clarified. The call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE Richard F. Perry
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
D.CPA Update
Caileen appeared before the CPC on 10/27/16. They were very receptive to the
request of $56,712.00 to replace decking at Greeley Village. A straw vote taken
was in favor of the project.
E.Project Updates
Mayer Tree Service has completed the tree removal and trimming at Greeley
Village, Vynebrooke Village and 27 Tewksbury Street. They did a great job.
F.Any other new business that may come before the Board
Bob Peters has asked to step down from his CPC Board commitment. The Board
will review next meeting to vote on a replacement.
6.UNFINISHED BUSINESS
Caileen has reached out to counsel for liability clarification to the
Community Room Policy.
8. EXECUTIVE SESSION
The Board voted to enter into Executive Session for reason #2- to conduct
negotiations relative to non-union personnel.
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the
Board voted to enter into Executive Session and not to return to Regular Session.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Richard F. Perry
Nicholas Santosuosso Weidong Wang
Robert D. Peters
9. ADJOURNMENT: 6:30 P.M.
A true copy attest………………………
Caileen B. Foley, SECRETARY
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