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Home My WebLink About2016-10-12-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – OCTOBER 12, 2016 MINUTES 1.ROLL CALL The meeting was called to order by Vice Chairman Melinda Walker at 5:05 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Melinda Walker Weidong Wang Caileen Foley Robert D. Peters Nicholas Santosuosso Attorney Jeffrey Driscoll Richard F. Perry Jenna Milne Camille Goodwin 2.PUBLIC COMMENT Dan McCabe There was no public comment offered at this meeting. Andy Riffin Jackie McShine George Kazazian Jane Olson 3.MINUTES David Cronier Helen Sanseverino Approval of Minutes of Regular Meeting of September 14, 2016 A correction was made to the Minutes and these have been tabled to the November 9, 2016 meeting. 4. BILLS & CHECKS Approval of Bills and Checks paid in September 2016 September 2016 REVOLVING FUND Check Numbers 14343 through 14397 689-C MANAGEMENT Check Number 2223 PARKER MANOR Check Number 2015 BEDFORD STREET Check Number 1211 MRVP VOUCHER PROGRAM Check Numbers 4012 and 4013 SECTION 8 Check Numbers 17590 through 17614 Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for September 2016. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Robert D. Peters Nicholas Santosuosso Richard F. Perry 5.EXECUTIVE DIRECTOR’S REPORT A.Photo for Annual Town Report Thank you to Dave Tabeling for taking the photo. B.FY 17 Budgets-Jenna Milne Jenna was in attendance to present the FY 17 Budgets. The state budget guidelines allow a 3% ANUEL increase for administrative staff and $85,000.00 for the Executive Director. Also included is a presumed 3% maintenance wage increase due to DLI rates being published in April. Jenna reviewed line items with the Board. Estimates for overtime and snow removal are on the higher side as the winter weather is difficult to predict. This is the first year that DHCD is extending special funding of $200.00 per unit to housing authorities as an extra ordinary maintenance exemption. DHCD will also be performing management reviews. Upon a motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted to accept the FY 17 Budgets as presented. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Robert D. Peters Nicholas Santosuosso Richard F. Perry C.Greeley Village Resident Association update-Dan McCabe Dan McCabe, representing the Greeley Village Association Board Members and some Greeley Village residents, presented an update on the Greeley Village Resident Association. They are in the process of becoming a formal association and have drafted by-laws for the Board to review. D.LHA and Parker Financials The financials have been tabled to the November 9, 2016 meeting. E.Section 8 Payment Standard approval The current FMR is at 110%. Due to high rents in Lexington and surrounding areas, Caileen would like to propose that LHA use the FMR for the adopted area rather than establish FMR’s for each town. 2 Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to adopt 110% of the Boston- Cambridge- Quincy Metro FMR area and 100% of the FMR for any town outside that area effective 1/1/17. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Robert D. Peters Nicholas Santosuosso Richard F. Perry F.Section 8 Admin Plan changes Eleven items of the Admin Plan have been updated. These are mandatory changes in accordance with the HUD March 2016 Streamlining Final Rule. Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the mandatory Section 8 Admin Plan changes. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Robert D. Peters Nicholas Santosuosso Richard F. Perry G.Community Room Policy Caileen would like to adopt a Community Room Policy. There are many outside groups that use the rooms. Currently, there is no charge for outside groups for the use of the room although maintenance staff sets up and cleans. There is also a question of liability. With many Board questions, the Director will look at adding liability language to this Policy. The Board will revisit in November. H.CPA Application Last year CPA awarded LHA $263,250.00 in funding to repair the porches and rear doors at Greeley Village. Upon further inspection by the DHCD architect, the scope of work should include replacing the new decking. Caileen will apply to CPA for $56,712.00 in addition to increased DHCD Formula Funding to complete the work. I.State Appointee Bob Peters will be submitting his resume and letter of intent to continue to serve as a Board Commissioner. Caileen is also submitting a letter of support and has asked Board Members to also submit a letter of support. J.Award Tree Removal and Trimming Contract to Mayer Tree Service for $14,400.00 This project is for tree trimming and removal at Greeley Village, Vynebrooke Village and 27 Tewksbury Street. 2 bids were received: 3 Mayer Tree Service $14,400.00 Favreau Tree Service $24,400.00 Outstanding references were received for Mayer Tree Service as they have done numerous jobs for towns, municipalities and FEMA. Upon a motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted award the Tree Removal and Trimming Contract to Mayer Tree Service in the amount of $14,400.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Robert D. Peters Nicholas Santosuosso Richard F. Perry K.Any other new business that may come before the Board 6.NEW BUSINESS Melinda and Weidong are compiling the information from Board members for the Executive Director annual review. It is the intention of the Board to have this for the November meetings. Bob requested that future meetings be held at 6:00 PM. 7.UNFINISHED BUSINESS 8.EXECUTIVE SESSION The Board voted to enter into Executive Session for reason #2- to conduct negotiations relative to non-union personnel. Not going into Executive Session would otherwise have a detrimental effect on the housing authority. Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to enter into Executive Session and not to return to Regular Session. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Weidong Wang Robert D. Peters Nicholas Santosuosso Richard F. Perry 9.ADJOURNMENT 6:20 PM. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 4