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Home My WebLink About2016-09-14-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—SEPTEMBER 14, 2016 MINUTES 1 ROLL CALL The meeting was called to order by Chairman Weidong Wang at 5.00 P.M MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang Robert D Peters Caileen Foley Melinda Walker Dan McCabe Nicholas Santosuosso Maryann Boswell Richard F Perry Camille Goodwin 2 PUBLIC COMMENT Maryann Boswell, from Lexington Refugee Assistance Program (LexRAP), was in attendance and introduced herself 3 MINUTES Approval of Minutes of Regular Meeting of May 11, 2016 Approval of Minutes of Annual Meeting of May 11, 2016 Approval of Minutes of Special Meeting of May 25, 2016 Approval of Minutes of Special Meeting of June 30, 2016 Approval of Minutes of Special Meeting of August 18, 2016 Upon a motion by Nicholas Santosuosso and seconded by Richard F Perry, the Board voted to approve the Minutes of the Regular Meeting of May 11, 2016, Annual Meeting of May 11, 2016, Special Meeting of May 25, 2016, Special Meeting of June 30, 2016 and Special Meeting of August 18, 2016 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry 4 BILLS & CHECKS Approval of Bills and Checks paid in May 2016 May 2016 REVOLVING FUND Check Numbers 14081 through 14147 689-C MANAGEMENT Check Number 2219 PARKER MANOR Check Number 2011 BEDFORD STREET Check Number 1207 MRVP VOUCHER Check Numbers 4003 and 4004 SECTION 8 Check Numbers 17483 through 17509 Approval of Bills and Checks paid in June 2016 June 2016 REVOLVING FUND Check Numbers 14148 through 14224 689-C MANAGEMENT Check Number 2220 PARKER MANOR Check Number 2012 BEDFORD STREET Check Number 1208 MRVP VOUCHER Check Numbers 4006 and 4007 SECTION 8 Check Numbers 17510 through 17535 Approval of Bills and Checks paid in July 2016 July 2016 REVOLVING FUND Check Numbers 14225 through 14280 689-C MANAGEMENT Check Number 2221 PARKER MANOR Check Number 2013 BEDFORD STREET Check Number 1209 MRVP VOUCHER Check Numbers 4008 and 4009 SECTION 8 Check Numbers 17536 through 17561 Approval of Bills and Checks paid in August 2016 August 2016 REVOLVING FUND Check Numbers 14281 through 14342 689-C MANAGEMENT Check Number 2222 PARKER MANOR Check Number 2014 BEDFORD STREET Check Number 1210 MRVP VOUCHER Check Numbers 4010 and 4011 SECTION 8 Check Numbers 17562 through 17589 Upon a motion by Nicholas Santosuosso and seconded by Richard F Perry, the Board voted to accept the Bills and Checks as presented for May, June, July and August 2016 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry 5 EXECUTIVE DIRECTOR'S REPORT A Photo for Annual Town Report Rescheduled for 10/12/16 B LHA and Parker Financials Upon a motion by Nicholas Santosuosso and seconded by Richard F Perry, the Board voted to accept the LHA Financials for May 2016 and June 2016 The Parker Financials will be reviewed at the next meeting. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry C Quarterly Financial Statements Certification (sign 3x) The Board signed the certifications for submittal to DHCD D Vacated tenant's collection loss write off A tenant from Vynebrooke Village passed away in August 2014 Multiple notices were sent to the son in Utah with no response The total amount of the write off is one month rent of$274 00 Upon a motion by Nicholas Santosuosso and seconded by Richard F Perry, the Board voted to write off the Vynebrooke Village balance of$274 00 The roll call vote was as follows 3 YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry E FISH 155086-Certificate of Final Completion and Final Requisition ($8 444.50) Shower replacement at 27 Tewksbury St and 87 Hill Street Boston Mechanical, Inc has completed FISH# 155086 for the roll in shower replacement at 27 Tewksbury St. and 87 Hill Street. Application for Payment#2 in the amount of$8,444.50 is due Upon a motion by Nicholas Santosuosso and seconded by Melinda Walker, the Board voted to approve Application# 2 in the amount of$8,444.50 and the Certificate of Final Completion for Boston Mechanical, Inc The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry L.A.L Masonry, Inc has completed FISH# 155087 for the porch and stair renovation for 45 Forest Street. Application#1 in the amount of$16,530 00 and Application#2 in the amount of$2,038.50 are due along with the Certificate of Final Completion. Upon a motion by Nicholas Santosuosso and seconded by Melinda Walker, the Board voted to approve Application# 1 in the amount of$16,530 00, Application #2 in the amount of$2,038 50 and the Certificate of Final Completion for L.A.L Masonry, Inc The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry F Protect updates 27 Tewksbury 87 Hill and 45 Forest St roof replacement: Tree work protect: Greeley back door and porch repair(CPA)protect The roof replacement project is going out to bid in February 2017 The tree work project is out for bid now with a total cost of$23,000 00 Alvord Architects is working on the Greeley Village back door and porch replacement CPA project. This should be going out to bid next winter 4 G Snow Plowing Contract R.L Barnard has offered a contract for Countryside Village in the amount of $13,903 00 for the 2016-2017 season An $800 00 per storm contract from Leary Contracting was received. After Board discussion it was decided to renew with R.L Barnard. The Board also requested that the housing office keep track of storms this year as to compare Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to renew the Snow Plowing Contract with R.L Barnard, Inc for Countryside Village in the amount of$13,903 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry H. Ashland Solar Update The project is on schedule If any Board member wants to visit the site, please let Caileen know I. ModPHASE Application Caileen was in attendance for a meeting with Social Services and Enhanced Asian Community on Health (EACH) to apply for a ModPHASE Grant. This program is designed to have seniors age in place by providing educational and social services The application is to renovate the Vynebrooke Village kitchens as 32 of the 48 are ongmal Upon a motion by Melinda Walker and seconded by Richard F Perry, the Board voted to approve the ModPHASE Application for Vynebrooke Village The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry J CPA Application The Board discussed possible CPA projects Applications are due 11/1/16 Caileen will meet with Bob Peters for an update as he is on the committee K. State Appointed Board Member update Bob Peters appointment ends 1/17 Caileen is working on the paperwork to request his reappointment. 5 L DHCD Regulations changes and updates The Board reviewed updates M. Job postm The vacant Maintenance Laborer positon was advertised. Approximately 15 resumes were received. The interviews are scheduled for next week. N Rotary cookouts-September 20-22 2016 Board members are welcome to attend this annual Rotary event. They are held at each village O 2016 NAHRO Fall Conference November 14-15 2016 Caileen is attending. Board members should contact Kathy if they want to attend to be registered. In previous years the Board sponsored a full page ad in the amount of$100 00 Upon a motion by Melinda Walker and seconded by Richard F Perry, the Board voted to sponsor a full page ad in the Fall Mass NAHRO Conference booklet in the amount of$100 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Robert D Peters Melinda Walker Nicholas Santosuosso Richard F Perry P DHCD Commissioner Training-Friday September 30 at Lynn Housing Board members should let Caileen know if they want to attend so they can be registered. Q Any other new business that may come before the Board An affordable housing informational session is being held on 10/4/16 at the Lexington Community Center Melinda inquired if we could post fliers 6 UNFINISHED BUSINESS 7 NEW BUSINESS 8 ADJOURNMENT 6 00 P.M A true copy attest CAILEEN FOLEY, SECRETARY 6