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HomeMy WebLinkAbout2016-11-17-CCPAC-min Lexington Community Center Program Advisory Committee Minutes of Meeting November 17, 2016 A meeting of the Community Center Program Advisory Committee was held on Thursday, November 17, 2016 at 7:00 p.m. at the Lexington Community Center, 39 Marrett Road, Lexington. Meeting Attendees: Members - Nancy Adler, Dan Palant, Nancy Shepard (Chair), John Zhu, Lisah Rhodes Ex-Officio Member Attendees: Sheila Butts (Community Center Director), Charlotte Rodgers (Director of Human Services) Karen Simmons (Director of Recreation & Community Programs) Unable to attend: Alessandro Alessandrini, Archana Singhal Other Attendees Tom Romano (Youth and Family Services Program Coordinator) Lee Gardner Elkin (Co-Chair- Human Services Committee) The meeting was called to order at 7pm. 1. Citizens and Other Boards Lee Gardner Elkin - attended because she wanted to learn more about our Committee. 2. Minutes of October 20 The minutes from the September meeting were reviewed and unanimously accepted. 3.Member Representation Dan gave an update on his outreach to find someone to facilitate an Intergenerational Snow Sculpture Program for this winter. We discussed how to advertise the event since it will depend on snow availability. The Constant Contact list (has 5000 names) could be used as well the Facebook page, Lexington List, CAAL list (1000 people) and LexFUN and school lists. Karen and Tom will be attending a regional meeting and will ask for suggestions from colleagues. Koren at the library suggests that they try an outdoor story time this summer at the CC. books and places to sit and read. Nancy Shepard will check with the library about what happens to kids books after the C suggested that extra books could be donated to the Thompson School in Arlington. 4.Directors Report Sheila gave an update on some of the programs happening at the CC. The LABBB program has a monthly dance either on a Thursday or Friday evening. o The Best Buddies group from LHS also attends. A space is provided for parents. Students from the LABBB program also come weekly and use the gym facilities. There are yoga and boxing classes. The Senior Program brochure will be mailed shortly. There are 3500 newsletters sent. o The Winter Recreation brochure is now on-line and has also been mailed to every o st household. Registration begins December 1 for programs that will start in January. Facilities update: The DPW has added 2 Handicapped parking spaces, restriped the parking lot, and added arrows. Automatic door openers are being installed on the rear - the previous ones were damaged in a lightning storm. Charlotte reports that Senior programs are very full. Christie, the Social Worker has a weekly group for middle school girls. o She introduced Lee, who is looking at clinical needs for youth. o Next year, there will be a Trip Around The World program. Each month, a different o country will be features and attendees will receive a Passport that will be stamped each time they attend. Tom Romano reported about programs his is working on. l be Family Feud. o There have been over 650 participants so far. Parent- Child Ping Pong now has 10 teams participating. o STEM classes for 7-12 year olds. Wicked Cool for Kids is the provider. o Bubble Soccer and Private Music Lessons are also being offered. o Early Release programs including skiing at Nashoba. o From Fall 2015 thru Summer 2016, there have been over 1300 participants. o If someone wants to offer a course, they can fill out a Program Proposal Sheet. o Citizens can also request courses they would like to see offered. 5.Balanced Programming: Overlap of Programs: We talked about how there are many places in town where similar programs are being offered. The Cary Library, Lexington Community Education, Minuteman Tech and Community Center and Recreation Departments often overlap. Is there a way to partner with other groups to combine offerings or to offer a program in more than one location. This will be an on-going discussion. 6.Next Steps/New Business: Carriage House- we talked about some ideas for possible uses. Karen said that the original plans for the CC included a Gym and a large function o room with a commercial kitchen. It would have added too much to the initial costs, but could be looked at again in the future. There is interest in the idea of using the Carriage House as a youth space. o It was suggested that a date be set up for Committee members to visit the Carriage o House during the day. Details will follow. Nancy Adler asked if there had been any interest in forming a Friends of the o Community Center Group. When the Center opened, it was thought that there are would be too many Friends groups competing for the same funds. th Karen Simmons will be retiring on February 10. A search for her replacement is in o progress. The next Community Center Program Advisory Committee meeting will be held on December 15 at 7pm. Meeting adjourned at 8:30 p.m.