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HomeMy WebLinkAbout2016-09-15-LEXHAB-min.revMINUTES Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on September 15, 2016 Those present at the meeting the Chairman Bill Kennedy, Bill Hays ,Lester Savage, Henry Liu, Bob Phelan, Donna Leary, Martha Wood and Gerry Howell Also present were Patricia Nelson LexHAB counsel and Bob Pressman. Not present was Bob Burbidge. The chairman presided. The meeting opened at 7:05 a.m. 1. Minutes The minutes for the meeting on August 2016 were approved as presented. 2. Financials Attention to net income was the topic of discussion. There is a difference from last year which is due to the rehab of units. Maintenance is up this year. But overall there's not a big difference. There was a motion made and seconded to accept the financial report, motion was passed 2A. Task Force Property Assessment update: John Biggins reported that the exterior work on LexHAB units continue as well as the interior updates. He also stated some typical issues found during inspections. Discussions were made about work order protocol, how they are received and responded to. 2B. Policy Task force met and reviewed some of Lexhab's policies. They are putting together some recommendations for the board to review. There was a motion to increase the upper limit on assets to 75,000.00 when qualifying new applicants. The motion was made and seconded and approved by all. 3. Busa Farm A. Discussions were had about the possibility of having a firm on retainer to act as a service project manager. Site work /Engineering is almost complete 4. Fairview 4A. Old house windows complete, oil tank removal complete. The stock for plumbing shop has been ordered and ready for them to start. In the process of getting the house insulated. 4B. The New house Window install in process. A cat walk in the attic was installed, the attic will be accessible by a hatch, not pull down stairs. Occupancy remains between Jan. and Feb. of 2017 It was stated that LexHAB would like to continue their relationship with Minuteman Tech. 5. Wright Farm Soil being analyzed and waiting on results. Discussions around lot configuration and the LIP process were had 6. Keeler Farm We are still waiting for a signed P &S from the owner. 7. Leary Still waiting for a deed. The project can move forward once we have it. 8. Other Matters 8A. Discussions were had regarding the certificate of compliance used during the Muzzey sales Process. A motion was made to give Bill Kennedy and Gerry Howell or Maryann Cummings the ability to sign these certificates. It was seconded and approved by all. 9. Next Meeting The next meeting of the LexHAB Board, will be held at the LexHAB offices at 1620 Massachusetts Avenue in Lexington at 7 a.m. on October 13, 2016 10. Executive Session The chairman then proposed that the Board go into executive session to consider tenant matters, stating that consideration of same in open session could have a detrimental effect on the negotiating position of a semi - public body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that the Board not return open session at the end except to adjourn. Meeting was adjourned at 8:59am.