HomeMy WebLinkAbout2024-01-03-ARTS-minLexington Council for the Arts
Meeting Minutes
January 3,2024
7:00 PM–8:30 PM
Location:In person at Parker Room,Town Hall (Lower Level)
:Via Zoom
Attendance:
Present:Ashley Rooney,Claudia Lach,Steve Poltorzycki ,Sue Benson,Alix
Fox,Eric Hellweg,David Hoose,Shalini Kakar,Lisa Herbert,Elsie Xu,
Marie Hewes
Absent:
Guests:
Recording Secretary:Marie Hewes
Meeting start time:
•Call to order :The meeting was called to order by the Chair at 7:16 PM.
•Secretary ’s report (Marie)
➢Motion to approve the meeting notes of December 6th,2023
Motion:Ashley
Seconded:David
➢Unanimously approved
•Treasurer ’s report (Steve)
Town Budget :$4,325.00-Must be used by June 30th
Mcc Projects/Festivals:$2,500.00
Local Account:$5,782.00.For any purpose.Rolls over.
MCC Cultural Sector Recovery Grant :$6,000.00-Rolls Over.
Council Program :$1,820.00
Cultural District Grant :up to $15,000.00
Funds Available for granting (FY 24)$9,709.00
We are voting to reverse our vote about reserving 20%of our State money for
our own projects.
❖Calling to reverse our vote about reserving 20%of our State money for
our own project.
➢Motion :Ashley
➢Seconded :Steve
Unanimously Approved.
•Discussion of MCC grant applications
Today ’s objective is to look back at the amounts we had attributed to the
grantees and hear members’comments.A few things were observed:
-The disparity between the amount of financing requested by
some grantees and the amount allocated:Is it useful to give
$150.00 to a grantee requesting $700.00 for example?We were
divided on that question,some of us feeling that even if the
amount is small,it is a gesture from the LCA,it gives the project
visibility and others feeling that the money would be better used
to add funding to better projects.
-The importance of having a real dialogue with the grantees
between allocating funds and the implementation of the project.
-The importance of checking that grantees acknowledge our
funding in their promotional materials.
Steve will create a spreadsheet on which members of the LCA can sign up to be a
liaison :we can start with 2 grantees.The Liaison typically
-Connects directly with the grantees
-Serves as a principal communication channel if questions arise
-Checks that websites and promotional material acknowledge the
LCA
-Attends the event.
-The liaison also helps create some material for the newsletter and
the website.
➢Motion to accept the amounts for the grantees as indicated on the
2024 spreadsheet
Motion:Steve
Seconded:Sue
➢Unanimously approved
Steve will inform MCC of the amounts granted.MCCD will send the notices out.
January 17th is the deadline to inform MCC.
•Calendar year 2024 projects
❖We discussed the 250th Anniversary:Some reminders:
-The 250th Anniversary starts in July 2024 and runs for 2 years
-We have about $4,000.00 available.
-One of the Utility boxes available for us to paint could have a 250 theme
on it.(in front of the CVS store in the center).
We brainstormed some ideas and agreed that we would further discuss that
topic at our next meeting with a couple of guests:Jillian Tung(chair of the 250th
Anniversary)and Laurie Bogdan(our Utility box Project Manager)
❖Comedy Night (already has some money assigned to it).($2,500.00 MCC
grant has been earmarked for that project.
❖Reception for Grantees :Room in the Community Center would be
available.Some other artists can be invited (Utility Boxes/Doors…)we
can also have music.-Gather people to brainstorm on the 250 th
Anniversary.Subcommittee :Claudia and Ashley as co-chair and Sue,Alix,
Marie:Decision to make on Date,Budget and Venue .
❖Dance Around the World (Elsie)
❖3 utility boxes :2 with 250 th anniversary theme,but third one might not
get approval./Work with Susie Barry who is working on the 250th.
Sue is suggesting having a calendar for projects already planned.
Meeting Adjourned at:8:36 PM
Motioned by:Ashley
Seconded by:Steve