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HomeMy WebLinkAbout2023-10-26-CEC-minNOTE: The Minutes below are for a meeting of the Capital Expenditures Committee (CEC) that the CEC later learned had been inadvertently not posted. Based on advice from Town Counsel and the Town Clerk, the CEC noticed purposes of this meeting for a later date of October 30, 2023, as a virtual meeting, and retook all noted below. The Minutes below was created of the improperly−noticed meeting as a record of the proceedings of that meeting. Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Remote-Participation Meeting October 26, 2023 Location and Time: Remote-Participation Meeting; 8:00 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice−Chair & Clerk; Sandy Beebee; Mike Boudett; and Lisah Rhodes Member Absent: Rod Cole Others Present: Margaret (Maggie) Peard, Lexington Sustainability & Resilience Officer; Derek Sencabaugh, Lexington Fire Chief; Thomas P. Martellone, Lexington Public Schools (LPS) Director of Innovation & Instructional Technology Documents Presented: • Responses from the prior CEC Comments & Questions (C&Q) on Projected FY2025−FY2029 Capital Improvement Projects/Programs (CIPs) provided to the Town Manager’s Office (one CIP), the Lexington Fire Department, and the LPS Innovation & Instructional. • Latest Draft of the CEC Report to Special Town Meeting 2023-1 • Draft 2023 Minutes of the October 18 & 19 CEC Meetings Call to Order Mr. Lamb called this Remote (Virtual) Meeting [which it later acknowledged it was turned out had NOT been posted as such] to order at 8:00 P.M. As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation on March 29, 2023, Governor Healey signed into law a supplemental budget bill which, among other things, extends the temporary provisions pertaining to the Open Meeting Law to March 31, 2025, pursuant to Chapter 22 of the Acts of 2023”.) Mr. Lamb made a Roll Call of the Committee Members and found 5 Members present. He then called upon, in order, those responding to the CEC’s C&Q. Mr. Lamb said that as all the CEC Members had previously already seen the responses, he chose, for each set of responses, to ask each Member what new questions they had. Town Office’s Request for an Electric Vehicle (EV) Charging Station Mr. Lamb called upon Ms. Peard for anything beyond her already-submitted responses and then all of the Members received the answers to their new questions and statements about the requested funding for a single, level 3, unit with double ports, for installation behind the Town’s Office Building. Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 26, 2023 Page 2 of 2 Lexington Fire Department Mr. Lamb call upon Fire Chief Sencabaugh for anything beyond his already-submitted responses and then all of the Members received the answers to their new questions and statements about the requested fundings with the understandings the new equipment was phased to ensure continued adequate support of the service demands and that there has grown significant costs uncertainty and reliable delivery for the department’s equipment. LPS Innovation & Instructional Mr. Lamb call upon Mr. Martellone for anything beyond his already-submitted responses and then all of the Members received the answers to their new questions, statements about the exceptionally detailed entries in the CIP; the thorough planning for the new Lexington High School (LHS) technology needs in its designs; and impacts on all of the LPS when the LHS is operating. CEC Report to the Special Town Meeting 2023-1 A final review of all of the Articles and then Mr. Lamb’s Move Roll Call of the 5 Members produced a Seconded 5–0 vote for all Articles and approval of the Report; however, it was then all agreed that action should be taken to also gather Mr. Cole’s votes before release of the Report. Approval of Final Drafts of CEC Minutes Mr. Lamb Moved, and it was Seconded, to approve the Drafts of the 2023 Minutes of the October 18 & 19 CEC Meetings. Vote: 5–0 Revoting of Both Votes: It was agreed that what could be a short, 6:00 P.M., meeting on the coming Monday (October 30, 2023) is feasible for all of the current attending Members and, following a just-now check, also for Mr. Cole. Mr. Kanter will request the posting immediately after this meeting. Adjourn At 8:49 A.M., a Motion was Made and Seconded to adjourn. Vote: 5–0 This Minutes, with the header NOTE, was approved by the CEC at this meeting on January 25, 2024.