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Home My WebLink About2023-12-14-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – DECEMBER 14, 2023 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:35 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Nicholas Santosuosso Caileen Foley Mark McCullough (arrived 9:10 am) Kathy Kilroy Maureen Rynn Sue Rockwell Melinda Walker Margaret Moran 2. MINUTES Approval of Minutes of Regular Meeting of November 9, 2023 Upon a motion by Maureen Rynn and seconded by Richard F. Perry, the Board voted to approve the amended Minutes of the Regular Meeting of November 9, 2023, all members having received copies. For posterities sake, it was requested that the change order information that was sent out by Caileen after the 11/9/23 meeting be included in these meeting minutes. The approved Change Orders currently total $610,990.95 for the following amounts: 155121-CO-0007 $15,873.94 155121-CO-0006 $102,995.83 155121-CO-0005 $3,131.24 155121-CO-0004 $19,395.33 155121-CO-0003 $391,256.04 155121-CO-0002 $6,022.26 155121-CO-0001 $72,316.31 The roll call vote to approve the Minutes of Regular Meeting of November 9 2023 was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso 3. PUBLIC COMMENT 4. FINANCIALS A) Approval of Bills and Checks paid in November 2023 November 2023 REVOLVING FUND Check Numbers 20197 through 20263 689-C MANAGEMENT Check Number 2317 PARKER MANOR Check Number 2107 BEDFORD STREET Check Number 1294 MRVP VOUCHER Check Numbers 4340 through 4345 SECTION 8 Check Numbers 19627 and 19628 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to accept the Bills and Checks as presented for November 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Mark McCullough Maureen Rynn Melinda Walker 5. DISCUSSION A.) Repositioning Discussion-Cambridge Housing Authority Margaret Moran from CHA was in attendance to answer any questions or concerns from the Board for the January application submittal. There were 2 tenant meetings and public notification which expires 12/28/23. The Town has signed a Letter of Support. We expect the deal to close around July 2024. B.) Staffing Discussion Caileen updated the Board on current office positions and duties. Jen is being trained on the Federal and Section 8 Program, which is scheduled to be back in house January 2025. 6. NEW BUSINESS A) Tenant Accounts Receivable – Write Off $45.75 96 Wood Street, (State 705) was vacated in September. The TAR to write off is $45.75. Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to write off the TAR of $45.75. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Mark McCullough Maureen Rynn Melinda Walker 2 B) State Aided Property Insurance for 11/2023 – 11/2024 in amount of $47,105.00 The insurance renewal rate has increased approximately 30%. All housing authority state properties are covered under this policy. Upon a motion by Maureen Rynn and seconded by Mark McCullough, the Board voted approve the State Aided Property Insurance renewal in the amount of $47,105.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Mark McCullough Maureen Rynn Melinda Walker C) CFA Amendment #1 to ARPA Contract for Financial Assistance in the amount of $1,025,014.00 and CFA Amendment #16 to the 5001 Contract for Financial Assistance (FY 2026 Formula Funding award) in the amount of $189,720.00. EOHLC has approved FY26 Formula Funding in the amount of $189,720.00 in the form of a Contract for Financial Assistance (CFA) Amendment #16. This also extends the contract dates of service from June 30, 2015 to June 30, 2026. Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to accept the CFA Amendment #16 in the amount of $189,720.00 for FY26 Formula Funding. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Mark McCullough Maureen Rynn Melinda Walker EOHLC has approved ARPA Funding in the amount of $1,025,014.00 in the form of a Contract for Financial Assistance (CFA) Amendment #1. Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to accept the CFA Amendment #1 in the amount of $1,025,014.00 for ARPA Funding. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Mark McCullough Maureen Rynn Melinda Walker 3 D) FISH 155121 – Vynebrooke Village Modphase Kitchen and Bathroom Renovation Project - Change Order #8 in the amount of $43,205.82 Change Order #8 includes Change Order Proposals #37 through 39 and #41 through 46 for a total increase in Contract sum of $43,205,82 with 31 working days added to the Contract Time. Upon a motion by Mark McCullough seconded by Maureen Rynn, the Board voted to approve Change Order #8 for FISH# 155121 in the amount of $43,205.82. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Mark McCullough Maureen Rynn Melinda Walker The visit on 12/8/23 at Vynebrooke Village by Undersecretary Augustus from EOHLC went well. 7. ADJOURNMENT 10:00A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 4