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HomeMy WebLinkAbout2024-02-05 SB Packet - Released SELECT BOARD MEETING Monday, February 5, 2024 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation* 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 4 5 8 0 if they wish to speak during public comment to assist the Chair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Announcements and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Approve Select Board Committee Appointment • Greenways Corridor Committee Non-Voting Member- Susan Kenyon 2. Sign Warrant for Presidential Primary 3. Approve Select Board Meeting Minutes • January 17, 2024 Select Board 4. Application: One-Day Liquor License - Lexington Community Media Center, Inc. d/b/a LexMedia, Lexington Depot Building, 13 Depot Square . Annual Meeting ITEMS FOR INDIVIDUAL CONSIDERATION 1. Application: Common Victualler License - Mothership Alewife LLC d/b/a Revival 6:40pm Cafe+ Kitchen, 1729 Massachusetts Avenue 2. Approve Expenditure of Funds for Gift of Cash Received by Fire Department 6:45pm 3. Vote to Lay Out Tucker Avenue as a Public Way 6:5 0p m 4. Review American Rescue Plan Act(ARPA) Requests for Fourth Quarter of 2023 7:00pm 5. F Y2025 Fee Schedule for Recreation& Community Programs 7:30pm 6. 2024 Annual Town Meeting 7:45pm • Presentation-ATM 2024 Article 24:Appropriate Funding for S emiquinc entennial C o mmis s io n • Presentation-ATM 2024 Article 3 3:Authorize the Select Board to Seek Affordable Housing • Select Board Article Presenters, Discussion and Positions 7. Preliminary Review of Goal Setting Meeting Report 8:45p m EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Collective Bargaining- Cary 8:55pm Memorial Library Staff Association(Local 4928, MLSA,AFT-Mass,AFL-CIO) ADJOURN 1. Anticipated Adjournment 9:25pm Meeting Packet:https:Hlexington.novusagenda.com/agendapubhc/ *Members of the public can attend the meeting from their computer or tablet by clicking on the following link at the time of the meeting: https://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyYlAvcWc5dONsQOJIQT09 iP ho ne one-tap: +13092053325„99739813810#,,,,*153496# US +13126266799„99739813810#,,,,*153496# US (Chicago) Telephone: +1 309 205 3325 US • +1 312 626 6799 US (Chicago) • +1 646 9313860 US +1 929 205 6099 US (New York) Meeting ID: 997 3981 3810 Passcode: 153496 An Act Relative to Extending Certain State of Emergency Accommodations:https://www.mass.gov/the-open-meeting-law The next regularly scheduled work session of the Select Board will be held on Monday, February 121 2024 at 6:3 0p m via hybrid participation. The next regularly scheduled meeting of the Select Board will be held on Monday, February 26, 2024 at 6:30pm via hybrid participation. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and Leyfqedil"a subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Member Announcements and Liaison Reports PRESENTER: ITEM NUMBER: Select Board Members LR.1 SUMMARY: Under this item, Select Board Members can provide verbal updates, make announcements, as well as comment on any additional points or concerns. There are currently no written updates or announcements for the February 5, 2024 meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Weekly Update PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager TM.1 SUMMARY: Attached please find the Town Manager's Weekly Updates for the weeks ending on: • January 26, 2024 • February 2, 2024 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 ATTACHMENTS: Description Type E) Weekly I Jpdate 1 26 24 Covet,Memo E) Weekly U dat e 2 2 24 (b v e r V11 e rrx.) P .r4^ IN uu d' 1775,2025 - N i^SAn wunuSir u S Town o Lexington Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: January 26, 2024 RE: Weekly Update The following is an update of activities for the week ending January 26, 2024: Town Manager Updates: • Attached please find the updated ARPA Spreadsheet and requests for additional funding, which also includes the Program Improvement Request (PIRs) funding requests. This is scheduled for the February 5, 2024 meeting for discussion/approval of requests. For that meeting, I will also be providing a recommendation on the outstanding balances that can be closed to general ARPA fund balance. As of this time, the Town has committed $8,339,658 of the total $9,903,381 ARPA allocation to the Town. If all of the requests that are included in the attached are approved, there would be a balance of$492,838. However, there is an unexpended balance of$2,615,705 (of which approximately$120,000 has been identified that can be closed out, which includes the $85,000 from Participatory Budgeting for the dog park). This information will be included in the Board's meeting packet for 2/5/24 as well and will be updated with the total amount and accounts that can be closed at this time. • Attached please find the agenda tracker for upcoming Select Board meetings. Land Use, Housing and Development: Planning • On Wednesday, February 7th meeting starting at 6:00 pm the Planning Board will hold a public hearing on all zoning amendments. o Signs o Short Term Rentals o Permitted Uses and Definitions o Inclusionary Housing for Village & Multi-Family Overlay Districts o Max. Height in the Village Overlay District 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 o Technical Corrections 0 507 Bedford St. & 509 Bedford St. Zoning Map Amendment to be in the MFO District (Multi-Family Overlay—Bedford ST. North) Recreation & Community Programs:. • Each year, the National Recreation and Park Association releases the results of the 30 Under 30 Program. There were more than 100 outstanding nominations from 26 different states. The impact of each of the nominees was truly awe-inspiring and scoring was very competitive. We're excited to share that the list of 30 Under 30 winners has been released in the February issue of Parks and Recreation magazine! Here is the ezine format of the article: b.lt s.-////e.zine. I)q�.or,!Jni q/1"arl<s Recre,,-fl ion M e/febi' Way to go Kate! 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Q O O L Q Q Q m 0 W 3 CY LL L 0 �.d U 07 .O L a M e PAhTown of Lexington Fire Department IN Derek Sencabaugh Tel: (781) 698-4700 Chief of Department Fax: (781) 861-2791 2024 ARPA Request Electric vehicle and storage system fire nozzle Fire Department $6,547.00 State Bid List This request is to purchase specialty fire nozzles used to aid in the extinguishment of electric vehicle battery fires. Electric vehicle battery fires present a serious problem for fire departments as the batteries are enclosed in boxes under the vehicles. This request would allow the Fire department to purchase three separate size by gallons per minute to deal with vehicles from cars to box trucks.Many times,it requires upwards of 40,000 gallons of water to extinguish EV fires. This equipment would allow firefighters the ability to set up these extension nozzles under the burning vehicle and aid in the extinguishment by flowing water to the specific area of the battery. This product is a one-time purchase and can be ordered anytime. Respectfully submitted, Derek Sencabaugh Chief of Department 45 Bedford Street Lexington,MA 02420 0 Town oLexingtoi,,t r-4 > z 10 FirDepartment APR11I Iy'r 4 IN UD e-i-ek Seticabaugh Tel: (781) 698-4700 ��� l I Chlef of Depai-ttiiejil Fax: (781) 861-2791 20,24 ARPA Request Fire dose Fi,re Depailm ent i This reqUest is to purchasereplacenietit and,spare firehose, we have ar lr1venf ry of spire lease aiid this reqUest NVOUld add to and replace some of tl at current inventory. Hose is required to be tested annually an "E hose tell with dainage from fire, wear arld leaks,. W ,brave noted,that hose r 1acerri.ent order deliveries are taking Lip to a year fr•orri order date and, in the vent of a inr r 1� to fi-om ani �:r an, ern-re ' r l�l l�renii l c t��t�n in tion \ve Nvould be a year out from the order date to replace an lost inventory. Lrl-last order was placed for the new fire engine on 6/22 2 and i's expected in April 2024."I'lus inventory listed represents two fire enginesworth ofhose. 1.751f "Fire attack hoes 0)2. 11[00'Fire Att,ack t-less ) 1.75 x 6'Fire Attack i tail (24)TO x 100'SY1' TEI1171,I �I t,MBER SUPI Y 140S )411x 5 ' SY TE1111TIC RUBBER BER t,.JI't'`LY HOSE I "l"his prose could be oi-d r d and under contract ahead of the l li t-y(late. Respectfully ul m i tt d T,., / L Derek ncab rr g Chief of Department 45 Bedford Street Lexingtoti, MA 024201 Quote RescuE Sys'tLcms Date Quote- # North Lcast 28,0 Milton St De dam MA 02026 1 -325 39 3 Fax# 61 -3 5- 23 Quote For Lexfiigton Fire Department Brandon McKinney 5 1dfrd St Lexington MA 022 MA WBE certified with SDO City of I ston"s SLBE/MWBE FOB 'Terms MA State Contract PSE101 VC6000185170, Item Description Qty Price E... Total E;'O tro-135 x.�� !EXO METRO 1.' "x 50'Treated Wayout o Blue n di ed Alum.Coupling.r 30 243-010 , . Iron Pipe(NPSfi) COLOR 1 1DFAESY- ' 11 ENT'IFY-Fern l -SLOB 1,1 r Code-E _SLOT 2,Stamp-Yellow Pencil 30 19.00 570-00 i 1 XOM tro-1. .w. EXO METRO 1.7 "'x 1 'Tre ted`ayo ut(mow)Blue Anodized Alum.,.Coupling 9 443.003 . O iron Pipe NP H) COLOR ` D80IDFAESY-24iLNT1F "" p" rnl SLOT 1.Bar C -Epoxy-SLOT 2,Stamp_Yellow Pencil 9 19.00 17 1.00 XO tr ,1. ', . EXO METRO 1 75"x 6 FT'' Teat d W y t(mow)Blue,Anodized Alum.Coupling 143.001 8�58.00 Please specify National.Standard �N or Iron Pi NP" "l1 COLOR D 1DFAE SY_2 1DENTIFY-Pule SLOW 1,Bar Code-Epoxy-SLOT 2,Stamps-Yellow Pencil 6 19.00 114.00, XO tr -2.5 ... EXO Meta . " 5 "tr t 1.Wayout(Arrow)Blue Anodized Alum Coupling- .5" 40 329. 13,160.00 National Standard L 1DP P " -2 iDENTIFY-Female-SLOB"1,Bar Code-Epoxy-SLOT 2,;Stamp-Yellow Pencil 19.00 . XOMetrn- .5- ... EXOMETRO(820MTL 2.51'x 6;boot Wa ut(Arrow)Blue AnodIzed Alum.Coupling 6 199.00 19194.00 2 1 2 x 2 111 R/L(Set) E D80 IDFAESY-2 IDENTIFY-F 1 -SLOT 1,Bar Code-Epoxy-SLOB"2,Stamp-Yellow Pencil 6 19.00 114.00 Rubber r "' 100'-24 YELLOW Deluge "x 1. "SYNTHE IC.LIBBER SUPPLY HOSE Hydrowlick Gold j 24 759.0018,216.00 Anodized' try couplings.,These couplings come with the iReflectTm lock levers and 801DBAESY-24 iDentify Both Ends 24 25.00 Slot 1 -far Code Clear Cover Slot 2-Stamped/'Yell w No Cover i rubber "x 5 "-24 BUE Deluge "'x 5 'SYNTHETIC RUBBER SUPPLY HOSE T drerwiel Gold 3 479.00 11,437.00 Anodized StorzTm couplings.These couplings cogs with the iReflect,Tmlock levers and "Lock Protector""(Color) 8011)BAESY-24 iDentffy Both Ends 3 27'5.00 Slot 1 -Bar Code Clear Cover Slot 2-Stamped 'Yellow No Cover i Quoted prices valid for 30 days Subtotal Sales Tax (0.0%) Toga I i northeastrescue.com info@nor str scue.com MERCEDES ELWRVO LEAjDER Honeywell M A U MCA TEMILES LIMITED, . 19 STFFJ-VnL1GHr F-11-Z40 A Soft,11-0 D,oinJ 7F rrr.,r x.m err"wry.a.,.as *" r Quote N'oPthosast ,. I Rescue Systems Date quote "00 280 Milton St D dh :m MA 02026 61 -325 3 93 Fax# 1 325- 23 Quote For Lexhilgton,Fire Deparft'nent, Brandon McKinney 45 Bedford St Lexington MA 024,20 r MA WBE card with SDO City of Boston's SLB,E/MWBE FOB Terms MA Stag'Contract PSE01 VC60010185170 manufacturer Net 30 Item Description Qty Price ... Total nib "x T'- RED Deluge "" FT'SYNTEHETIC RIBBER SUPPLY HOSE-Hydrowick Darold 6 4210,002,520.00 Anodized Storz Couplings.'These couplings,come with the iRefiect lock levers and"Lock rt Slot 1, -Bar Code/Clear Cove Slit 2-Stamped Yellow No,Cover j I i Quoted Prices valid for 30 days Subtotal 51�2 16.00 Sayer Tax (0.0 w I Total $5 1 5216.00 MERCEDES ELF I B RWW LEADER n Honeywell BAUM, S IG TEXTILESLIMITED ° A ktire"�' �" +0-e,u.0rr.�r a.ww�4� �., 1 owti ot Lexington ram. Firevepartiment APR IL 11. l' 4 I Derek Sern -uigh T t: ('781)698-4700 Chief of Depailment Fax: (''781) 861-2791 2024 ARPA Portable io Interoperabilitv Projec, E $691353.70 Esunnatevendor provided State Biel Pr i i.rr This i a requestby the Fire, Emergency Fanagenient Departilientsto purchase 12 Mr.lti- aril Portable radios,2 batteries, lapel illicrophones and battery h rge . 'We have identified a need for the purchase of the requested equi nient t fill gap during large ni. r n i , Special everts and town Wide celebrations.tin . � hei r� li f�r� nt radio p trIrr I assigned by the Federal Coni"Illr.rrli ti r.Commission CC that dictate where rtain agencies both public aild private caii operate Under Specific licensing. The different ageticies in town operate oil VfiF(DPW, W F (State Police ar�trr e t f Fire e Services and IIIL'Ilti l ltrr� r Parks), l (Fire,,Police, l�rcrrl additional ageil i . Add,iti rrally,there are conventional and,digital chantlels ire.these P tr-Uni , Fire, schools, i DPW nvenli'nal and, Police ig tal . There are also mandate fi-oni the Statewide int r operal ility C 1,111r1tini ation Division that r grim per-twin levels ofinscription ar�d int r� p� rab lit f ire theevert of an ' rat that requires mutual air at the local state and federal � i�,� i �,. � l level.. 1l fir o+�r.rr rr� r�t cif"these p� r.frr�r-�rlr that incorporate ate all thebmidrS Usedire .� ire t l�r WOUl l a.11 r pr' tati f-oni each rr town agency to utilize radios based rl the tleeds of thelifievent. Ail exa nlple is that police and fire call alwas comillunicate with.each other as we have built 011t our systen-is to have r edUn lair y and shared capablItties if needed. The DPW NNTluch operates oilVI-IF has no way to coordinatenionit r the needed resources lrrrMing special events and or storms etc. Having,the ability to keep a cache ofadditional portable radios Will benefit the town as the l nland for regional IIIIIILilli ati rl I q Si ent,is, increasing Statewide and this �r�ll allow��t ���rrrt�rr an inventory fir Patriots Day and,other Town ' l l rati n . Attached you will find a quote and an.exani.ple of our FEMAICS205 Forni which shows som,etll lif"rent radio requirenient . The Fire e Departrn rrt has a portable radio pUrchase and replacenl.eilt schedUlO that is outside this request artid could not support this initially l rrt should be able to incorporate it going forward, This Uil rlTeIlt can be ordered and, l li red within a texv weeks. i Respectfully subilutt d, IIIL Chief of Departi'llent � I I 5 Bedford rc trM t Lexington, MA 0,2420 r i QuoTA"rlON Quote Number- P2 -1117 Quote Date.- Jan 17 2024 I'll Lis e t ronics Page: 1 240 MAIN DUNSTABtLE ROAD Voice: 603-402-4144 Fax; 6 3-3 - 34 TO Lexington Fire Dept. 45 Be dfo rd, St Lexington, 2 C U,S"t6 M­��er I G "her aymp "er� �� � Fep,,,,, Lexington Fire Dept. 2 16 2 Net 3 Days.................. 1 , I � [ + ��r� 1+ r Unit 6 A ti __�. ....__�,..�_ ��:,�� _.�__�:._�:.,.„��,: .�� . ��m .gym. ..m� � . �m .,. „�m� �m��. ..����. �..... ..�. ... .. . �..... n.. . . . .. . 12r F" u00BF"' F'� , 1 , ICI 55.00 29,4160.00 12. 32VP - Activation "15. ,580.00 b 580.001 12.00 3 F' -VHF VHF Activation Key 715.00580. 112.00 I N I! -L11 3900 Mah Non-IS Battery 219.25 2%631.00 Battery 12.00 KSC-5 K 'Charger, Single Bay, Rapid ate for 9 .30 1 r'107.60 K -L11 12.00 32 F Phase 1 r r l i r 1 5 w 1 40- 112.00 83220000,06 P25 Phase 2 TDMA 475.0051 a 12.00 8,326000006 10,24 Channels 12.00 3 3 ML]Iti-Key DES 12-00 8323000005 ARC4 (AD P Compatible) f 12.00 3 6 25 Bluetooth ro ti t 12.00 3 6 33 Bluetooth Option Low Energy 12-00 8326000001 P25 Authentication 1120.00 1440.00 12.00 8326000002i1 DC1 GE-St r Signaling 1 60.00 720.00 1.00 PSE01 IAA State Bid PSE 1 MA STATE BID DISCOUNT 22$61 . -220 1 .9 12.00 SLIBR,-PROG/SETUP SERVICE LABOR PROGRAM SET UP 125.00 1,500-00 __ __...._..a.__._ 353.70 _.. _ ........ TOTAL69,353.70, l o 'Lexin Tw n 9ton Pisa Departinent APRIL 19" Derek Sei cabaUg el: 7 698-4700 Chief of Departnient Fax: (78 0 861-2791 22 A Request Fire Prevention OfficeFurniture Fire Department $ 5� 7.67 WB Mason This request is to pu.1-chase the necessary office furniture to fit out the new Fire Prevention nspe t r f . Currently this office is a plan review room aredoesn't have the needed office furniture.This,bid is based on the ftirniture that Nvas purchased atid installed when we rrioved into the new fire statl ri", This bid is for purchasen.r Respectfully subi,nitted, Derek Sencabaugh Chief of Departn:ient I 45 i I i Bedford Street .,exingt n, MA 02420 1 1 1 of 2 -----------T- ..... ................. item Mfg Qty, Part Description Sell Ext Sell Vil WW"OM'I Oil 6 i =Iwafmomw "AVOW.......... $ 517$ 517.2 9. HON 1 V3 Stage 2 Leg Recta,ngle'T Foot .29 'P2 Paint Opts ;;Silver 'Standard Glide :Memory Preset ......................4.............................................................................. ....... ....................... ............................ .............. 1 1 050�O Series,Tck,bid for 66"W Stack 1 168.9911 $ 168.99 2 #ors Strg Bck Enclosure "Grd,A Fab I Landscape iSlgate .......................... ........... .................................... 3 HON x 27-7/8H Modesty Back Panel' $ 143.62: $ 143-62 Black ,'Grd Ll Standard Laminates. I H a rest .. ..... ...32.......81.... ........ .. 2.... .. ......1.. 4 . ............... .................. ......... ......................................................................................... .................. ...... ... ....... ................ .... ......... 0 N 1 1 11-arninate Modesty 13,h ,x 60w 9 39.8 :Grd Ll Standard Laminatesy. a t Harvest 'Harvest Black ................. ............ ............................... ......... ...... ............................ ........................ .......-..... RbN 1 166xl 5xI 5 Wall Mount Storage lam 51 $ 64�5.816:� $ 64�5�.86 �r 1 doors 'Grd L,l Standard Laminates 'Harvest Grd Ll Standard Laminates, Harvest .........................................................1....................... ............................................................ .......................................................................... .................. ...... H 8x24x78-1/8 Wardrobe�/Storage Cab' $ 1 015.23: 6 HON 1 $ 1,015.23 flam dr lit :'Loop/Satin 'Grd Ll Standard Laminates, Harvest ro !Grd Ll Standard Laminales, I Harvest - 4......... ...... ..... ............. .............................. ...................... ................... ............... 7 '66W x 24D Rectangle Worksurface $ 207.69 R 0 N 1 207.69; "Smooth, Flat I Harvest I Blaick *.Grd Ll Standard Laminates, Narvest ftbneon4tdi ruzza\Lexi ng ton Fire Department\Plan room 111 1-23-2024,sp4 Wed Jan 24 09.31,49 2,024 f 2 ............................................... Item Mfg t Part Description, Sell Ex t Sell 11 L 178W x 30D Rectangle Worksurface 275-63: 275.63 8 H'ON 1 :Smooth, Flat Harvest Black 'Grd Ll Standard Laminates Harvest ......... ................. ................... ............... $ 330.24 '3 x14-1/429-1/2 Bookcase 2-s,helf 9 HON' I I $ �330.24' ISmooth, Flat Harvest 'Grd Ll Standard Laminates Harvest ':Grd Ll Standard Laminates *,Harvest ............................................ ............... ........................... ............................ ....... 10, HON 2 :30Wx23-1/8Dx28-1/2H Lateral File 564-59: $ 1,129.18 Pedestal 'Loop/Satin Black. lGrd Ll Standard Laminates Harvest Grd Ll Standard Laminates Harvest .................. ...............a............ ........ ......... ....... ............ ""'6'....8...4.......1...3... .................. ..........1 T36x2,4x29-1/2 Lateral File two drawereAe 'Smooth, Flat 'Harvest IL /'Satin :Grid Ll Standard Laminates Harvest Grd Ll Standard Laminates, Harvest Grd Ll Standard Laminates Tbrvest ............. ......i.... .. 'R-....e...c...e''v-i*e.................... ..4................ ........4 D e Ii v e''r I n,s t ali. ............................. .....................$.......... 6616-66-1................. 12 lGrand Total 61,447.67 ftbneon4\bdiruzzalexington Fire Departme.nAPIan room 111 1-23-2024.sp4 Wed Jan 24 09:31:50 2024 M e PAhTown of Lexington Fire Department IN Derek Sencabaugh Tel: (781) 698-4700 Chief of Department Fax: (781) 861-2791 2024 ARPA Request Hartwell Ave Compost Site Water Main Extension Department of Public Works/Fire Department $75,000.00 Estimate provided by DPW Water Division This request is a joint request by the Fire and Public Works Departments. The request is to extend the water main at the Hartwell Ave. Compost Site. Currently the site only has one fire hydrant approximately 100 feet inside the gate from Hartwell Ave. This project would extend the water main from that location and add a hydrant in an area centrally located on the upper end of the property. The installation of this hydrant would allow the site to maintain proper moisture content for their operations during severe heat and dry conditions. This added hydrant would also benefit the fire department with fire control on the vast site.We have had fires on the back of the property throughout the years and it is almost 3,000 feet away from the only onsite hydrant which is the equivalent of 3 fire engines worth of supply hose.Most of the fires in the past have required 1 engine to extinguish but 3 to supply the water in the current state. The budget would cover design, construction supervision and installation of the water line and hydrant. The ability to install this water main extension is not in the current capacity of the Water Department at this time and this project if approved would expediate the dual need and could be designed and under contract in short order. Respectfully submitted, Derek Sencabaugh Chief of Department David Pinsonneault Department of Public Works Director 45 Bedford Street Lexington,MA 02420 Town of Lexington Town Manager's Office APIUM11 �d w, t�,, James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Senior Management Team FROM: Jim Malloy, Town Manager DATE: October 5, 2022 RE: Future ARPA Requests As you may be aware, the Select Board has asked that I improve the information for their consideration related to ARPA requests, including how the request meets their nexus to the pandemic, which is described below. As you may be aware, the Board has asked that I identify whether a requests is consistent with the nexus they've developed or not and include that in the information that is transmitted to them. To assist in providing complete information, I am asking that you complete the attached form for any future requests so that the Board will have complete information on all requests. Once I receive your request The Select Board's Nexus to the Pandemic for ARPA Spending: • The Select Board set priorities for ARPA spending in the following areas that address the immediate needs of our residents and businesses: housing, food insecurity, public health and safety and economic stimulus and resiliency for our community Other Uses of ARPA Funds Not Among the Select Board Goals: • Revenue replacement for government services • Premium Pay for essential workers • Water/Sewer/Broadband The Board's goal is to provide some level of compensation for losses and to create new opportunities that reflect healthy new ways for the community to come together. The Board continues to strive for a community that adheres to our Community Compass, is Livable, and sustains a Thriving Local Economy. The Board is concerned with the impact that the COVID Pandemic has created in the community, both for commercial interests and residents. Financial losses include those due to lost revenues or wages, delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of normal interaction because of concern for disease transmission due to direct personal contact enjoyed prior to the pandemic. In addition, the Board supports improving public health services directly and 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy the Board's core values. Should you have any questions please do not hesitate to contact me. Thanks. u III u u u u u Health and Safety Equipment and Training for Aquatics and Summer Name of Project:Program Staff Project Cost: 18)3 20Department: Recreation and Community Programs Cost Basis: $5,720 for First Aid/CPR/AED course for up to 65 staff $8,000 for Lifeguarding and/or Water Safety Instructor courses for up to 20 staff $4,600 for equipment (8 diverse skin tone manikins, 2 Red Cross AED trainers, adult and infant training CPR masks, CPR training valves, adult and infant bag valve masks, CJ plastic rescue board, ExoTube Rescue Tubes, 15 USCG life vests - infant/child/over sized adult) Please describe the project: Recreation and Community Programs is seeking funds to provide health and safety training and equipment for our Aquatics and Summer Program Staff. First Aid/CPR/ AED, Lifeguarding and/or Water Safety Instructor courses would either be offered on site this spring or reimbursements would be provided for staff completing the required course(s) independently in 2024 prior to the start of the season. The goal is to have all seasonal staff trained in First Aid/CPR/AED at minimum. Having trained Lifeguards and Water Safety Instructors are critical to the operations of aquatics program as they teach our community members how to swim and be safe around water. Safety equipment would be utilized during course trainings, staff on-boarding and throughout the summer at weekly aquatics in-services. Current equipment is old and outdated and the inventory does not meet the current needs or size of our staffing team and/or programs. Please describe how this meets the Select Board's Nexus with COVID Pandemic: This project aligns with the Select Board's spending priority of health and safety. The funds for this project will provide training and equipment that is essential for our staff's roles which are vital to the recreational programming offered in the community. It will provide the opportunity for staff to receive certifications that are required for their employment with the department, and enable them to participate in in-services to practice and maintain their skills throughout the season, all in an effort to keep participants and patrons safe when enjoying our facilities and programming. Beyond and maybe even more importantly, these learning opportunities will provide invaluable life skills and knowledge to our staff, many of whom are students and young people living in Lexington, that they can use throughout their daily lives. Our staff will also in turn be teaching life skills (i.e. water safety) to community members participating in our programs. Date Submitted to the Town Manager: January 10, 2024 Submitted By: Melissa Battite Town of Lexington Town Manager's Office APIUM11 �d w, t�,, James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Senior Management Team FROM: Jim Malloy, Town Manager DATE: October 5, 2022 RE: Future ARPA Requests As you may be aware, the Select Board has asked that I improve the information for their consideration related to ARPA requests, including how the request meets their nexus to the pandemic, which is described below. As you may be aware, the Board has asked that I identify whether a requests is consistent with the nexus they've developed or not and include that in the information that is transmitted to them. To assist in providing complete information, I am asking that you complete the attached form for any future requests so that the Board will have complete information on all requests. Once I receive your request The Select Board's Nexus to the Pandemic for ARPA Spending: • The Select Board set priorities for ARPA spending in the following areas that address the immediate needs of our residents and businesses: housing, food insecurity, public health and safety and economic stimulus and resiliency for our community Other Uses of ARPA Funds Not Among the Select Board Goals: • Revenue replacement for government services • Premium Pay for essential workers • Water/Sewer/Broadband The Board's goal is to provide some level of compensation for losses and to create new opportunities that reflect healthy new ways for the community to come together. The Board continues to strive for a community that adheres to our Community Compass, is Livable, and sustains a Thriving Local Economy. The Board is concerned with the impact that the COVID Pandemic has created in the community, both for commercial interests and residents. Financial losses include those due to lost revenues or wages, delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of normal interaction because of concern for disease transmission due to direct personal contact enjoyed prior to the pandemic. In addition, the Board supports improving public health services directly and 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy the Board's core values. Should you have any questions please do not hesitate to contact me. Thanks. Community Park - Code Blue Tower/call box for Center Recreation Name of Project:Center/Public Restroom building Project Cost: $ 2 3)0 0 0 Department: Recreation and Community Programs Cost Basis: A request of$23,000 is being requested to purchase and install a Code Blue Tower for the Center Recreation Complex. The newly renovated Restroom/DPW Maintenance building will provide the power and network needed to activate the system. Please describe the project: This will provide a 2nd AED/emergency call box at the Center Recreation Community Park. The first was installed in front of the Aquatics Facility in 2020. This second install will provide additional access to emergency services, closer access, if/when needed to the playground and or athletic fields and tennis courts closer to that parcel of the Park. Please describe how this meets the Select Board's Nexus with COVID Pandemic: The request meets the Select Board's Nexus under the Public Health and Safety. Date Submitted to the Town Manager: January 17, 2024 Submitted BY: Melissa Battite, Director Name of Project:Police & Fire Staffing Needs Study Project Cost: 12 O ) 0 0 0 Department: TOW n Manager Cost Basis: We obtained a detailed cost proposal (attached) for $105,000 plus travel expenses fro the consultants. We do not have a figure for the travel expense and we do need to put out an RFP or RFQ for this project, so this is an estimated expenses which will be more definitive after it is put out to bid. Please describe the project: Over the past few years, the Police and Fire Departments have seen calls for service increase and for a variety of reasons, overtime costs have increased substantially in both departments. This study would seek to develop recommendations based on call volumes by shift and would make recommendations on changes in shifts, whether additional staff would reduce overall costs by reducing overtime and/or the appropriate amount of staffing and overtime that needed to be budgeted for each department. The proposal that the cost estimate is based upon is from the Center for Public Safety Management, which brings expertise in both the Fire and Police Services for this type of study. Please describe how this meets the Select Board's Nexus with COVID Pandemic: Public Safety and Health is one of the Board's nexus points and providing the appropriate staffing to ensure the community has the appropriate level of public safety services is important for the Town to determine. Date Submitted to the Town Manager: January 24, 2024 Submitted BY: Jim Malloy, Town Manager 0 0 �S R , OMPREHENSIVE A N A LYS 0 F POLlk'40.�. Ej. FIRE., EMS SERVICES .............................. Massa c " u & /i% % i ............ II 7- 4' Sri- i/ �/%�i/;% � /������� ��i„�r/,/��f��„ MINE .........00 CENTER FOR PUBLIC SAFETY MANAGEMENT, LLC 475 K STREET NW, SUITE 702 • WASHINGTON, DC 20001 WWW.CPSM.US 616-813-3782 �E A Exclusive Provider of Public Safety Technical Services for International City/county Management Association R, Center for Public Safety Managemen't LLC January 10, 2024 Jim Malloy Town Manager Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Mr. Malloy: Let our team become your team! The Center for Public Safety Management, LLC, (CPSM) as the exclusive provider of public safety technical assistance for the International City/County Management Association, is pleased to submit this proposal to the Town of Lexington, Massachusetts for an analysis of police, fire, and EMS services. The CPM approach is unique and more comprehensive than ordinary accreditation or competitor studies. The Town of Lexington is in the midst of considerable change with a new police headquarters under construction, and improvements to the fire and EMS services. The policed artmnt consists of a chief, two captains, five lieutenants, seven sergeants, 29 police officers, four detectives, one school resource officer, and one community resource officer. This staffing provides these services to the citizens of Lexington: 0 Administration 0 Patrol and Enforcement 0 Traffic Bureau 0 Investigations e Dispatch 0 Animal Control 0 Crossing Guards The police department is accredited by the Massachusetts Police Accreditation Commission, demonstrating it meets 339 MPAC standards. The fire department deploys its resources from two stations with a minimum staffing provision requiring nine per shift. The fire department human resources include a chief, two assistant chiefs, four captains, 12 lieutenants, 44 firefighter/paramedics, and one fire inspector. EMS is provided by the fire department which deploys two ALS ambulances (one from each station) with the ability to deploy a third for special events. Overtime is a central issue to the Town which is seeking to better understand the reasons for overtime in the two departments and whether additional staffing would be appropriate or if it might exacerbate the existing levels of overtime now submitted by both agencies. We will begin our project looking at the dispatch and computer aided dispatch records for both departments. This enables us to create an "as-is" picture of the performance levels of each department for emergencies. This data-driven forensic analysis will establish the existing workload demands for both departments. Workload is a critical factor when determining what staffing levels are necessary; different from calls for service which is a linear total that may or may not impact workload. As an example, many agencies have on-line reporting for minor larcenies or property damage accidents on private property. While these may be assigned a call for service number; no workload by sworn personnel is necessary to close the report. Using the workload rates established for the two departments, we will begin to quantity other key factors that impact overtime. Examples are: The Unit Hour Utilization rates for your EMS department. This forms the basis for determining what is driving overtime, workloads, and service demands. Identify and recommend appropriate staffing and deployment levels for every discrete operational and support function in the department. For this review, we will conduct interviews and establish baseline service levels and how overtime may be filling openings in the work schedule. Conduct a risk analysis of your community and for the fire department. Modern fire deployment is done to minimize risk. What is the expectation of the community for managing risk? What is the expectation of the elected body and appointed administrators? Examine the department's organizational structure and culture. Is there a culture that lends to acceptance of overtime without review? Perform gap analysis, comparing the " s is" state of the department to the industry's best practices. Can changes be made that do not impact risk, meet best practices, and minimize overtime? Are more staff needed to accomplish the goals and objectives and meet expected standards? Recommend a management framework to ensure accountability, increased efficiency, enhanced safety for responders and the community, and improved performance. Determine staffing analysis using workload and performance for police, fire, and EMS departments using research conducted by ICMA, IPMA-HR, CALEA, PF, CPSE, and CPSM. This proposal is specifically designed to provide the local government with a thorough and unbiased analysis of emergency services in your community. We have developed a unique approach by combining the experience of dozens of emergency services subject matter experts. he team assigned to the project will have hundreds of years of practical experience managing emergency service agencies, a record of research, academic, teaching and training, and professional publications, and extensive consulting experience from hundreds of projects completed for municipalities nationwide. The team we assemble for you will be true "subject matter experts" with hands-on emergency services experience, not research assistants or interns. CPSM has built upon nearly 40 years of research by ICMA and other academic researchers to develop the CPSM Data AnalyticTM. While other firms conduct interviews, charetts, and other intelligence gathering, only CPSM combines those processes by forensically analyzing and reporting an agency's workload and performance using this method that also adds metrics for future analysis of deployment change. CPSM and ICMA developed the "60%rule" that was authored by one of our 's that serves as one more benchmark for staffing of police agencies. That report is currently being updated by the current CPSM team of researchers. CPSM also enjoys a strategic relationship with two of the largest survey entities working with the International City-County Management Association: ZenCity, and POLCO/National Research Council. CPSM can share information with either organization if the community has a prior contractual relationship. We do not subcontract with either firm but, instead, provide our clients with the ability of achieving any discount under a direct contract between the community and the survey group. ICMA has provided direct services to local governments worldwide for more than 100 years, which has helped to improve the quality of life for millions of residents in the United States and abroad. My colleagues at CPSM and I greatly appreciate this opportunity and would be pleased to address any comments you may have. I can be reached at 616-813-3782 or via email at I wieczg1,I e c'I Sincerely, '3e tP10 il?" rp Thomas J. Wieczorek Director Center for Public Safety Management. LLC II II IIIIVVp IIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII NNNNNN� IIIIIIIIIIIIIIIIIIIIIII �u IIIIIIIIIIII IIIIIIIIIIII w ii@pN�q� IIIIIIIIIIIIIIIIIIIIIII u �N Q 0 co The Association and CPSM LLC .................................................................. I International City-County Management Association .......................... I Center for Publ ic Safety Management LLC........................................................... I 0 Meet Your Team Police .............................................................................. Meet Your Team Fire.................................................................... 2 Corporate compliance ........................................................................... 3 Forensic Analysis Data Team .................................................................. 5 GIS............................................................................................ 6 Operations Assessment Pol ice................................................................ 7 Operations Assessment Fire.........................................................15 Strategic Planning Team.......................................................... 24 Emergency Management......................................................... 26 n-7 EMS Assessment...................................................................01010 @00/-/ ProjectSchedule....................................................................................... 30 The CPSM Approach Police..................................................................... 31 Benchmarking the Community............................................................ 34 PatrolAnalysis ......................................................................................... 34 Investigations .......................................................................................... 37 Administration and Support.................................................................. 38 Operation of Evidence and Property.................................................. 38 Duty to intercede/use of force ............................................................ 39 Organizational Culture .......................................................................... 40 Healthand Safety .................................................................................. 40 Performance Management ................................................................. 40 TheCPSM Approach ............................................................................... Importance of Data................................................................................ 41 Beginsat Dispatch .................................................................................. 42 Operations Review.................................................................................. 44 RiskAssessment........................................................................................ 44 Presentation of data and GIS................................................................ 46 EMS............................................................................................................... 50 F'Ire and EMS Resource ......................................................... Strateg'l'c 56 Pror%osed Fees 58 Concluslon 58 rastand Current ........................................................................ FY2025 Program Improvement Request # 1 of 4 Department: Public Works Division: Environmental Services Element: 3420-Recycling PIR Title: Expanded Food Waste Collection Program Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — $ — $ — 512000 Seasonal Part-Time $ — $ — $ — 513000 Overtime $ — $ — $ — Other Compensation $ — $ — $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? $ — $ — Expenses 520000 Contractual Services $ — $ — $ — 558000 Supplies $ — $ — $ — 533060 Curbside Collection Svcs $ — $ 396,000 $ 396,000 Total Expenses $ — $ 396,000 $ 396,000 Purpose/Description of Request: This request is to enhance the food waste curbside collection program. The current pilot program is being funded through ARPA. This request is to put the funds in the operating budget to begin expanding the program. The requested funds would fully fund the collection cost for the existing 2,000 customers and would add an additional 2,000 people to the program. There will be a slight offset in cost by reduced refuse tonnage in the first year. Service Implication: Failure to support this program will lead to continued higher costs for refuse disposal as food waste makes up a large portion of the total weight being delivered to the incinerator. It will also prevent the Town from achieving sate and local goals of waste reduction. 3000 - Public Works 1 FY2025 Program Improvement Request #1 of 1 Department: Health Division: 6500-Health PIR Title: Health Dept. Staff Electric Vehicle Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses Additional vehicle for Health Dept staff $ 50,000 $ 50,000 Total Expenses $ 503000 $ — $ 50,000 Purpose/Description of Request: The Health Office has historically had one vehicle. The Health Department is now fully staffed and has 2 full-time staff that conducts routine inspections and 1 staff member that conducts home visits and performs other functions throughout the Town. The 3 staff members are sharing one vehicle and have to coordinate work load around the availability of that one vehicle. This is not the best use of time for the inspectors and does not support the highest level of service to the community. After consulting with Maggie Peard and Marc Valenti regarding the cost of new EVs, it was suggested, based on size and storage capacity needs, to propose a cost of$50,000. The Town will be eligible for a rebate from the State off the price of the car. Service Implication: This request is for an additional vehicle so that inspections and other Public Health related work can be accomplished in a more timely and efficient manner. 6000 - Human Services 1 FY2025 Program Improvement Request # 1 of 5 Department: Town Manager's Office Element: 8210 - Org. Dir. &Admin. PIR Title: Consultant Services - General Liability Insurance Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? $ — $ — Expenses 52120 Professional Services $ 25,000 $ 25,000 Total Expenses $ 253000 $ — $ 25,000 Purpose/Description of Request: This funding request is for consulting and bid evaluation services for Town insurance. Once the Town selects a consulting firm through a competitive bid process, the firm would provide property and casualty insurance consulting services for: an inventory of municipal and school services; the identification of risk and exposure associated with those services; and the identification of coverage available to mitigate risk and exposure. The firm would prepare specifications for a request for proposals for Town and school insurance, review responses, and provide a recommendation to the Town. This cost estimate is based on recent services provided by Kevin F. Donoghue &Associates for another town of similar size and scope of services as Lexington. Services include: -Broker RFQ -Managed Insurance Marketing (Specifications and Proposal Analysis) -Worker's Compensation Third Party Claim Administration RFQ and Proposal Analysis -Renewal Insurance Policy Review and Summary Service Implication: The Town last solicited risk management consulting services in 2019 to be provided in FY2020 (it hired Kevin F. Donoghue &Associates). Best practices indicate that it is prudent to bid out every six to eight years for general liability insurance to check market rates and to ensure that the Town is receiving the most appropriate coverage at the best possible rate. 8200 - Town Manager 1 FY2025 Program Improvement Request # 2 of 5 Department: Town Manager's Office Element: 8210 - Org. Dir. &Admin. PIR Title: ADA Town Building Self-Evaluation and Transition Plan Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses $ 75,000 $ 75,000 Total Expenses 1$ 753000 $ — $ 753000 Purpose/Description of Request: This funding request is for consulting and professional services to conduct an Americans with Disabilities Act Self-Evaluation and Transition Plan for the following Town Buildings: the Town Office Building, the Cary Memorial Building, the Community Center, the Cary Memorial Library, and the Samuel Hadley Public Services Building. Self-Evaluations and Transition Plans are required by the Americans with Disabilities Act to provide for the identification and removal of barriers that hinder physical and programmatic access to Town facilities and services for those with disabilities. The Self-Evaluation will include a list of physical barriers in the selected Town facilities that limit accessibility for those with disabilities and the Transition Plan will determine the necessary costs and schedule associated with removing the identified deficiencies. Service Implication: The Town last conducted an ADA Self-Assessment and Transition Plan for Town buildings in FY2012. Conducting an update to the ADA Self-Evaluation and Transition Plan will aid the decision-making process for when pursuing capital and programmatic improvements in the selected Town buildings and align the Town with the Commonwealth's Public Accessibility Community Compact Best Practice. An appropriation would also provide matching funds for the Massachusetts Office on Disability FY2025 Planning Grant cycle. 8200 - Town Manager 1 FY2025 Program Improvement Request #2 of 2 Department: Finance Element: 8420 - Treasurer/Collector PIR Title: Tyler ERP/Cashiering Module Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses $ 105,000 $ 40,000 $ 145,000 Total Expenses 1$ 1053000 $ 401000 $ 145,000 Purpose/Description of Request: Tyler ERP/Cashiering is an advanced point-of-sale cashiering system, allowing for seamless integration of a variety of billing systems and hardware such as cash drawers and card readers to provide an optimized collections experience. The new software module would serve to replace existing applications/technologies including Invoice Cloud and UniPay and serve as one, integrated system. Service Implication: Without Tyler ERP/Cashiering, we would continue the use of many applications/technologies that do not integrate well together. The main benefit is the elimination of several of these applications and having an integrated system that talks directly with our Financial System, MUNIS. Having an integrated system will eliminate some tasks and increase processing efficiencies in certain areas. This module is expected to improve the customer experience both at the counter and in online bill payments. 8400 - Finance 1 FY2025 Program Improvement Request # 1 of 2 Department: Finance Element: 8410 - Comptroller PIR Title: Water and Sewer Rate Study Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses Rate Study $ 50,000 $ 50,000 Total Expenses 1$ 503000 $ — $ 50,000 Purpose/Description of Request: This program improvement is a one-time request for consulting services to perform a full rate study for the Water and Sewer Enterprise Funds. This funding request is recommended to be split equally between each of those funds ($25,000 each). This study will review the Town's current tiered rate structure and will advise on a new rate structure that will allow the Town to migrate to quarterly billing. This study may also consider options for new tiers or specialized rates. The estimated cost was based on recent studies from peer communities and should cover consultant presentations and public outreach as needed. Service Implication: The Town is in the final phase of implementing and Advanced Metering Infrastructure (AMI) capital program initially funded in FY2020. This infrastructure allows for frequent and remote readings of water meters. The availability of this on-demand usage data will allow the Town to migrate to quarterly billing. With quarterly billing customers will receive bills on a more regular schedule and can spread payments evenly throughout the year. Quarterly billing will also benefit the Town's Finance department in their ability to manage cash flow and revenue collections during the year. 8400 - Finance 1 Agenda Tracker ITEM NAME PROPOSED MINUTES Item# Description DATE This will be the presentation of the White Book FY2025 Financial Summit III and will include the School Committee, ® Appropriation Committee and CEC--WILL BE FULLY REMOTE Approve Select Board Committee 5-Feb-24 0 0 Appoint Susan Kenyon to the Greenways Corridor Appointment Committee as a non-voting member 1/23 Mary de Alderete requested to put this on the Sign Presidential Primary Election 5-Feb-24 0 0 next SB meeting. required vote from SB for Warrant Presidential Primary Election Warrant--pending receipt of the draft warrant from the State Approve Revised Noise 5-Feb-24 0 0 Approve Updated Noise Committee Charge based Committee Charge on 1/17 SB discussion Approve Select Board Minutes - / / Common Victualler License Application -Mothership Alewife 5-Feb-24 5 1 New CV application (Zoning ® ; LLC d/b/a Revival Cafe & Kitchen, Health - ??) 1729 Massachusetts Avenue A Lexington family has offered to donate $10,000 to the Fire Department for cancer screening and Vote to approve the use of a gift 5Feb-24 5 2 while the Fire Chief can accept the gift, the Select for the Fire Department ® Board has to approve the use of the funds for this purpose before the Fire Chief can use the funds for this purpose. Vote to Layout Tucker Avenue as ® Per engineering fy25 Street acceptance time table a Public Way 2024 Annual Town Meeting Town Meeting Article Presentations Article 24 Appropriate Funding for 250th Commision member- need to confirm Semiquincentennial Commission 5-Feb-24 60 4 Elaine Tung -confirmed Aricle 33 Authorize Select Board to Seek Affordable Housing -Select Board Article Presenters, Discussion, Positions FY 25 Recreation Fees 5-Feb-24 15 5 Annual fee proposals and recommendations ®ReviewThis will be to review the ARPA Requests for the last quarter 2023 ® 4th quarter of 2023. Placeholder- Review and Approve Committee Meeting Conduct Norm 5-Feb-24 15 7 Follow up from 12/18/2023 meeting Policy Preliminary Review of Goal 5-Feb-24 10 8 initial review and discussion Setting Meeting Report Executive Session - Library 5-Feb-24 30 9 This is an executive session to review the final Collective Bargaining Agreement proposals from mediation. Approve Sale of Bond Anticipation ® / Notes Presentations Article 31 Prohibit Single -Serve Plastic Water Bottles (Citizen Article 40 Integrated Pest Management Resolution (Citizen Article 41 Massachusetts Bay Transportation Authority Marci Cemenska confirmed Article 42 Digital Publication of Kunal Botla- both 41 and 43 Legal Notices (Citizen Petition) 12-Feb-24 60 2 Diane Pursley confirmed Article 43 Voting Rights 16 and Fran Ludwig-confirmed older(Citizen Petition) Article 45 Indigenous Peoples Day (Citizen Petition) Thomas Wanderer, Marci Transportation Advisory Committee, Diane Pursley, Fran Ludwig Update and review of Roundabout 12-Feb-24 12/19/23 Email from D. McKenna requesting do and Lighting Installation on the discuss some concerns. review,Placeholder- Package Store Application currently in dept needs to be Newspaper,Liquor License Application - advertised in Minuteman (ZBA gave Liberty Wine and Spirits 335 26-Feb-24 10 1 a special permit with conditions for this to be Woburn Street allowable at this location, ZBA has not yet filed this special permit with Clerk's office yet) Review and approve Cedar Street Engineering and Planning is seeking to present at Hill Street/Paul Revere Road 26-Feb-24 15 3 the alternatives for this project and are seeking Intersection Alternatives Select Board approval to move forward. This is a continuation of the discussion on moving Update on 173 Bedford vs. 26-Feb-24 20 2 the Central Administration Office to either 173 Leasing Bedford Street or leasing space and the results of the RFP process. Town Meeting presentations: Article 47 Amend Zoning Bylaw- Signs Article 48 Amend Zoning bylaw- Short Term Rentals Article 49 Amend Zoning Bylaw- Permitted Uses and Development Standards Article 50 Amend Zoning Bylaw- Inclusionary Housing For Village 26-Feb-24 60 4 Abby McCabe & Bob Peters confirmed for PB and Multifamily Districts articles plus owner petitions Article 51 Amend Zoning Bylaw- Maximum Height for Village Overlay District Article 52 Amend Zoning Bylawy and Map-Technical Corrections Article 53 Amend Zoning Map- Owner Petition 507 Bedford St Article 54 Amend Zoning Map- Owner Petition-509 Bedford St PLACEHOLDER-Approve Hastings Park Needs to be advertised - Hearing - Inn at Hastings PLACEHOLDER- Liquor License submitted an alteration of premise application for Amendment-Alteration of their liquor license to formalize the outdoor area to Premise/Update Liquor License include the new patio area they built. Their liquor Conditions Regarding New 4-Mar-24 15 1 license is currently covered at the present by the ® ® Outdoor Dining -Inn at Hastings state extension for outdoor dining areas to serve Park alcholol in this area along with their local application for outdoor dining under the Town This will be a presentation on the report from Dr. Center Charette Report 4-Mar-24 30 2 John Mullin and Dr. Zenia Kotval on the Center Charette that was held earlier this year. The Architect on this project is complete with Architect Presentation to Select 4-Mar-24 20 3 Construction Documents and ready to move on to Board on Library Renovation the bidding phase and will present the project to the Select Board. Review Draft Select board Report 4-Mar-24 10 4 Report to Annual Town Meeting .r4^ IN uu d' 1775,2025 - N i^SAn wunuSir u S Town o Lexington Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: February 2, 2024 RE: Weekly Update The following is an update of activities for the week ending February 2, 2024: Town Manager Updates: • Lexington was awarded a Kickstart MA grant to fund a feasibility study for a networked geothermal project. The study is slated to begin in March 2024 and be completed by the end of the year. The project team, led by Sustainability& Resilience Officer Maggie Peard, already has a strong team of project partners on board, including The Grey Edge Group as the technical lead, BR+A to provide relevant heating and cooling data, BXP to advise on customer requirements, and LexCAN for community outreach support. The application had the support of Representative Ciccolo, Representative Gordon, Senator Barrett, Senator Friedman, the Lexington Economic Development Advisory Committee, the Sustainable Lexington Committee, Lexington Climate Action Network, as well as Takeda and the Brookhaven Climate Committee. • Congratulations to Dave Pinsonneault, Lexington DPW Director for being recognized with the Gill Founders Award from the Sports Field Management Association, the Association's highest award, which recognizes those members who have made significant contributions to the Association and the profession. The Harry C. Gill Memorial Award was established to honor an individual for their hard work in the sports field industry and to acknowledge their dedication to SFMA. The award acknowledges an individual for"long-standing service to the SFMA". The award itself is a rather unique piece of art, depicting a groundskeeper armed with the tools of his trade: a rake of hope; a hose of determination; a shovel of passion; a hoe of dedication; and a smile of spirited uncertainty as he rides off into the unknown atop a horse named desire. Criteria for the award o SFMA Membership o Dedication to the improvement of sports fields 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 o Outstanding ability and commitment to the sports field industry o Professional involvement and service to the SFMA on a local, regional and national level o Professional leadership in promoting SFMA, its members and the sports field industry o Contribution of written communications in articles, magazines, manuals, legislation and/or research. 1 f i 1i i J , I ' r/ J i f !1l I • Attached please find a letter of support that I sent into the MA Department of Conservation & Recreation for a MassTrails Grant that Burlington has applied for to seek a route from Burlington to connect to the Minuteman Bikeway. This would provide an additional extension that would promote alternative commuting and health. If a good route can be found, it will take time to get it underway. • I met with some residents this week that had a negative experience with the Historic Commission regarding the replacement of windows in their house, which is a historic home built in 1915. Their home has 107 windows that are original single pane windows and it's a large house and the windows are in such bad condition that it is impossible to heat the house in the winter. While it's important to work on historic integrity of homes, its likely equally important that we consider sustainability, climate and the waste of energy inefficient homes may have. I know from my own experience with public buildings that windows can be designed to be both historic in appearance and energy efficient without the need for storm windows (and actually look better without storm windows). Yet, we have a push/pull between historic preservation and energy efficiency that should be addressed in a broad mannered approach. In the coming weeks, I will be recommending that the Select Board consider creating a Task Force consisting of members of the Historic Districts Commission, Historic Commission and Sustainable Lexington to address this issue with a goal of establishing criteria for waivers for historic preservation in exchange for energy efficient upgrades that also maintain the original exterior historic appearance. • MADOT has determined that it will not be repaving and making improvements to Route 2A prior to 2025 and that they will now be waiting until after any 2025 celebrations are completed. • Attached please find the agenda tracker for upcoming Select Board meetings. Land Use Housing and Development: .e Planning • On Wednesday, February 7th meeting starting at 6:00 pm the Planning Board will hold a public hearing on all zoning amendments articles 47-54. o Short Term Rentals o Permitted Uses and Definitions o Inclusionary Housing for Village & Multi-Family Overlay Districts o Max. Height in the Village Overlay District o Technical Corrections o Signs 0 507 Bedford St. & 509 Bedford St. Zoning Map Amendment to be in the MFO District(Multi- Family Overlay—Bedford St. North) , 1775-2025 To w n of LWe.._WY1Vinzton 4*� Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 January 29, 2024 Amanda Lewis MassTrails Director 136 Damon Rd. Northampton, MA 01060 RE: Support of Town of Burlington's MassTrails Grant Proposal Dear Ms. Lewis: I am writing on behalf of the Town of Lexington to express our support for the Town of Burlington's MassTrails Grant application. This grant seeks funding for the feasibility and design of expanding the Minuteman Bikeway at the Lower Vine Brook Spur to the southwest portion of Burlington, a critical retail and employment hub. The proposed project holds immense potential to bolster our region's economic competitiveness and advance public health by providing increased access to hundreds of jobs while mitigating single- occupancy vehicle use by expanding active transportation options. The extension of safe bikeway connections aligns with our shared objectives for a sustainable and resilient future. I encourage you to support Burlington's grant application,recognizing the impact this initiative could bring to our communities and supporting Burlington's first-ever MassTrails Grant submission. Should you have any questions or need additional information, please let me know. Thank you for your attention to this matter. Sincerely, Jam J. Malloy T n Manager 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Agenda Tracker ITEM NAME PROPOSED MINUTES Item # Description DATE Approve Select Board Committee 5-Feb-24 0 0 Appoint Susan Kenyon to the Greenways Appointment Corridor Committee as a non-voting member 1/23 Mary de Alderete requested to put this on Sign Warrant for Presidential Primary 5-Feb-24 0 0 the next SB meeting. Required vote from SB to sign Presidential Primary Warrant. Approve Revised Noise Committee 5-Feb-24 0 0 Approve Updated Noise Committee Charge Charge based on 1/17 SB discussion Approve Select Board Minutes 5-Feb-24 0 0 1/17/2024 SB Common Victualler License Health r Building; - Kitchen,d/b/a Revival Cafe & 1729 all OK) Massachusetts Avenue A Lexington family has offered to donate $10,000 to the Fire Department for cancer Vote to approve the use of a ® screening and while the Fire Chief can accept the ®Fire Department the gift, the Select Board has to approve the use of the funds for this purpose before the Fire Chief can use the funds for this purpose. Vote to Layout Tucker Avenue as a 5-Feb-24 10 3 Per engineering fy25 Street acceptance time Public Way table ®Review ARPA Requests for the last 5Feb-24 30 4 This will be to review the ARPA Requests for quarter 2023 ® the 4th quarter of 2023. ® 5-Feb-24 15 5 Annual fee proposals and recommendations Annual Town Meeting Article Presentations Article 31 Prohibit Single-Serve Plastic Water Bottles (Citizen Petition) Article 40 Integrated Pest Management Resolution (Citizen Article 41 Massachusetts Bay Transportation Authority Marci Cemenska confirmed Article 42 Digital Publication of Legal Kunal Botla- both 41 and 43 Notices (Citizen Petition) 12-Feb-24 60 2 Diane Pursley confirmed Article 43 Voting Rights 16 and older Fran Ludwig-confirmed (Citizen Petition) Article 45 Indigenous Peoples Day (Citizen Petition) Thomas Wanderer, Marcl Cemenska, Committee, Diane Pursley, Fran Ludwig Update and review of Roundabout ® 12-Feb-24 12/19/23 Email from D. McKenna requesting and Lighting Installation on the Battle® ido discuss some concerns. review,Approve and Sign Water and Sewer 26-Feb-24 0 0 Email request from Robin on 1/29 Adjustments Application currently in dept needs to location,Placeholder- Package Store Liquor be advertised in Minuteman Newspaper, (ZBA License Application - Liberty Wine 26-Feb-24 10 1 gave a special permit with conditions for this to and Spirits 335 Woburn Street be allowable at this Clerk's ZBA has not yet filed this special permit with This is a continuation of the discussion on Update on 173 Bedford vs. Leasing 26-Feb-24 20 2 moving the Central Administration Office to either 173 Bedford Street or leasing space and the results of the RFP process. Review and approve Cedar Street at Engineering and Planning is seeking to Hill Street/Paul Revere Road 26-Feb-24 15 3 present the alternatives for this project and are Intersection Alternatives seeking Select Board approval to move Town Meeting presentations: Article 47 Amend Zoning Bylaw-Signs Article 48 Amend Zoning bylaw-Short Term Rentals Article 49 Amend Zoning Bylaw- Permitted Uses and Development Standards Article 50 Amend Zoning Bylaw- Inclusionary Housing For Village and Abby McCabe & Bob Peters confirmed for PB Multifamily Districts 26-Feb-24 60 4 articles plus owner petitions Article 51 Amend Zoning Bylaw- Maximum Height for Village Overlay District Article 52 Amend Zoning Bylawy and Map-Technical Corrections Article 53 Amend Zoning Map-Owner Petition 507 Bedford St Article 54 Amend Zoning Map-Owner Petition-509 Bedford St PLACEHOLDER-Approve Park Placeholder- Review and Approve ®CommitteeFollow up from 12/18/2023 meeting Howard Wolk has committed to donate Accept Donation from Howard Wolk- $250,000 for a new monument to be located at 250th Monument 4-Mar-24 10 4 Belfry Park (as per the SB vote). Under MGL Ch. 44, Sec. 53A the Select Board is required to approve the purpose of the grant. Approve and Sign Proclamations - April is Autism Awareness and Acceptance Autism Awareness and Acceptance Month; National Public Safety Month-- National Public Safety Telecom m unicators,Week 4/15-4/19 (annual Teleco I mmunicators Week; National 11-Mar-24 0 0 proclamations); National Public Health Week Public Health Week- National Library Arbor ® ' a Week; Arbor Day Day 4/26 The Select Board shall appoint each year, within thirty days after the Annual Election of Approve Select Board Appointment of 11-Mar-24 0 0 Town Officers, some attorney-at-law as Town year. Mina Makarious/Anderson & Krieger LLPTown Counsel Counsel, who shall serve for the term of one s term expires on 3/31 Approve Select Board Committee® Mark Vitunic to be reappointed to the Board of Reappointment® 11-Mar-24 0 0 Registrars (his term expires on 3/31) pending any other nominations AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Committee Appointment PRESENTER: ITEM NUMBER: Joe Pato, Select Board Chair C.1 SUMMARY Category:Decision-Making Apbointment• Greenways Corridor Committee • The Select Board is being asked to appoint Susan Kenyon to the Greenways Corridor Committee as a non-voting member with a term ending on September 30, 2026. SUGGESTED MOTION: To appoint Susan Kenyon to the Greenways Corridor Committee as anon-voting member for athree-year term ending on September 30, 2026. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 ATTACHMENTS: Description Type F) 2024(Ireenways(An'ridor-Cc)rnrnittee Non,VAing V11'ernberA.gym plication. S. VIlateiial Kenyon Lexington MA Boards &Committees Submit Date: Jan 17, 2024 Application Form Profile Attendance to a regularly scheduled meeting of the board or committee of interest is strongly encouraged when considering applying for membership. All committee meetings are open to the public and are posted at least 48 hours in advance of the meeting in our www.lexingtonma.gov/calendar. If you are appointed to the board or committee for which you have applied, information from this application will be used to contact you regarding your appointment from the appointing authority as well as the Town Clerk's Office. Please do not offer information on this application you would prefer we not use. Applications will be kept on file and considered as vacancies occur for up to one year unless otherwise noted. If you have any questions or need more information regarding the completion of the application, please contact either the Select Board Office at 781® or the Town Manager's Office at 781- 698-4540. Susan M Kenyon ............... First Name Middle Initial Last Name Nickname ............... Preferred Title(i.e. Mr., Ms., Mx., Dr., Rev ..... ............... Ms. ................................................................................................................................................................................................................. Email Address Alternate Email Address (Optional) ............... 985 Memorial Drive Apt 102 ............... Home Address Suite or Apt Cambridge MA 02138 ............... City State Postal Code Length of Residence in Lexington (Note: ZBA requirement is a minimum of 8 years) ............... 25 years What Precinct do you live in? ............... Not Applicable Home: ...................... Primary Phone Alternate Phone Susan M Kenyon Employer Job Title Work Address Which Boards would you like to apply fort.) Greenways Corridor Committee: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Special Training and/or Qualifications was a voting member of the Greenways Corridor Committee from approximately 2015-2022. 1 have been involved with the GCC since its creation as my late husband, Rick Abrams,was a founding member. I now live in Cambridge and would like to continue to participate as a non-voting member. I have attended almost all GCC meetings for the last nine years and am very familiar with the work of the GCC. Upload a Rename Why are you interested in serving on a board or commission? want to continue to support the goals of the GCC and specifically, the ACROSS Lexington: Rick Abrams Memorial Trail Network. How did you hear about the board or commission for which you are applying? From my late husband. Have you recently attended any meetings of the board or committee for which you are • Yes r No Have you confirmed your availability to attend the board or committee's meetings? (i.e. can attend at the time the committee regularly meets) r. Yes r No Do you currently serve on another board or committee? Yes • No If yes, please list date of most recent Conflict of Interest Law Training. Susan M Kenyon Conflict of Interest Law Training Certificate Susan M Kenyon AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Sign Warrant for Presidential Primary PRESENTER:TER• ITEM S NUMBER: Joe Pato, Select Board Chair C.2 SUMMARY: Category:Decision-Making The Select Board is being asked to sign the warrant for the Presidential Primary to be held on Tuesday, March 5, 2024. SUGGESTED MOTION: To sign the warrant for the Presidential Primary to be held on Tuesday, March 5, 2024. Move to approve the consent. FOLLOW-UP: Town Clerk's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 ATTACHMENTS: Description Type COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH WARRANT FOR PRESIDENTIAL PRIMARY Middlesex,ss. To the Constables of the Town of Lexington, GREETINGS: In the name of the Commonwealth,you are hereby required to notify and warn the inhabitants of the town of Lexington who are qualified to vote in Primaries to vote at: PRECINCT ONE, School Administration Building; PRECINCT TWO, Bowman School; PRECINCT THREE, Lexington Community Center; PRECINCT FOUR, Cary Memorial Building; PRECINCT FIVE, School Administration Building; PRECINCT SIX, Cary Memorial Building;PRECINCT SEVEN, Lexington Community Center;PRECINCT EIGHT, Samuel Hadley Public Services Building; PRECINCT NINE, Lexington Community Center on TUESDAY,THE FIFTH DAY OF MARCH, 2024,from 7:00 AM. to 8:00 P.M.for the following purpose: To cast their votes in the Presidential Primaries for the candidates of political parties for the following offices: PRESIDENTIAL PREFERENCE....................................................FOR THIS COMMONWEALTH STATE COMMITTEE MAN (precincts 3,8,9) ............................THIRD MIDDLESEX DISTRICT STATE COMMITTEE MAN(precincts 1,2,4-7) .................... FOURTH MIDDLESEX DISTRICT STATE COMMITTEE WOMAN (precincts 3,8,9) .....................THIRD MIDDLESEX DISTRICT STATE COMMITTEE WOMAN (precincts 1,2,4-7) ............. FOURTH MIDDLESEX DISTRICT TOWN COMMITTEE.......................................................................................................LEXINGTON Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. Given under our hands this 5th day of February, 2024. Select Board of Lexington I have sewed the foregoing warrant by posting a printed copy thereof in the Town Office Building 7 days at least before the time of said Primary. February 2024. Constable of Lexington AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes PRESENTER:TER• ITEM S NUMBER: Joe Pato, Select Board Chair C.3 SUMMARY: Category:Decision-Making The Select Board is being asked to approve the January 17, 2024 Select Board meeting minutes. SUGGESTED MOTION: To approve and release the anuary 17, 2024 Select Board meeting minutes. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 ATTACHMENTS: Description Type SELECT BOARD MEETING January 17, 2024 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Wednesday, January 171 2024, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente, Mr. Sandeen, and Ms. Hai were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; and Ms. Axtell, Deputy Town Manager. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Presentation—Housing Feasibility Report Carol Kowalski, Assistant Town Manager for Development, explained that the Housing Feasibility Study is funded through a State ARPA earmark to evaluate feasibility of constructing affordable housing on three Town-owned sites. Community input was received in the course of preparing this report. An invitation was sent to Town Meeting members, 500 abutters and owners, Lexington housing/historic/economic development/tourism/retail committees, the Chamber of Commerce, financial committees, and others. LDa Architecture presented their preliminary findings and took comments on September 12, and September 26, 2023. Kim Barnett, LDa Architecture, and Brett Pelletier, Kirk& Co., presented the Affordable Housing Feasibility Study Report. They highlighted the feasibility of constructing affordable housing on three town-owned sites: Depot Lot, behind 1701-1751 Massachusetts Avenue, and 171-173 Bedford Street noting the challenges and benefits of affordable housing development at each site. Ms. Barnett explained that the three sites do have a few items in common. For each one the study considered a 100% affordable development at 60%AMI. The study tried to maximize the unit density by focusing on an all-residential use. The development for each site was focused on providing parking only for residents and visitors. The designs generally tried to be energy efficient and sustainable, but designs are fairly simple with regard to massing and development of the building to create economic efficiency. The study was able to find an affordable development that would be feasible on each site, but there are greater challenges to the Town Center sites (the Depot Lot, behind 1701-1751 Massachusetts Avenue). Ms. Barnett stated that each site has the opportunity to successfully support the development of affordable housing. However, as summarized in the following chart, she said there appears to be fewer challenges for affordable housing development on the 171-173 Bedford Street property (site Q provided that the town is able to reconsider plans to use the site as departmental swing space until 2031. Site Financially Challenges to Benefits to Development Feasible Development Development Depot Lot 100%Affordable Diminishes available public Optimal proximity to public transportation and (site A) at 60%AMI parking in town center. town resources. 92 residential Does not meet Multifamily Housing is an economic engine,bringing units overlay district housing into the town center can be a catalyst requirements for for commercial development. 152 surface commercial space. parking spots Historic District design review may increase construction cost to enhance massing and materials. History as train yard raises potential risk for contaminated soils that will increase construction cost. Presence of sewer easement raises potential risk for site development complications and additional permitting. Proximity to busy town center increases logistical challenges of construction. Lot behind 100%Affordable Similar challenges to Site A Similar benefits to Site A listed above. 1701- 1751 at 60%AMI listed above. Mass Ave (site B) 23 residential Parking lots and busy retail units entries and loading docks that surround the site create 23 surface a challenging environment parking spots for residential use. 171-173 100%Affordable Current town strategy to use Village overlay district provides flexibility to Bedford at 60%AMI site as departmental swing develop site with or without commercial space Street(site C) space through 2031 presents within the zoning bylaws. 85 residential a challenge to development units timeline. Site shape allows design focus on the Bedford Street facade. 102 surface parking spots Mr. Pelletier explained that, through the affordable housing study, it was determined that the most feasible and viable idea is to concentrate on dedicated affordable housing that maximizes impact. He presented highlights from the Executive Summary for housing delivery models, financial analysis process/conclusions, financial models/funding gap and estimated construction costs. Mr. Sandeen asked what the cost of retail on the first floor would be versus the economic benefit of having the rent from that development. Mr. Pelletier explained that in order to consider retail as contributing to the project, it would have to pay for itself. Regarding Site B, behind Mass Ave, it would be very difficult for ground floor retail behind a building with limited access to provide contributing value. Regarding Sites A and C, there is too much retail space square footage proposed, eating away into the residential development area, and increasing the amount of parking required. Mr. Lucente asked if any of the sites were considered for affordable purchases instead of affordable rental units. Mr. Pelletier stated that this would significantly reduce the. There are far more financing sources available for rental housing. Condominium units would require the AMI to be set very high and/or for these to be offset with market rate units. Mr. Lucente asked if the feasibility for Site B changes if more of the parking lot was used to put structure on top of. Ms. Barnett explained that versions of Site B were considered, such as with structured parking separate from the residential building, and parking under the first floor of the building. Parking below the building could be studied more closely but was eliminated from the cost estimate as placing parking under the building changes the structure of the building and significantly increases costs. A separate parking lot and fully wood framed building with housing on all four floors gave the best balance of units and construction cost. In response to a question from Mr. Sandeen regarding how parking factors into these projections, Ms. Barnett explained that the group worked with a professional cost estimator and gave them a conceptual specification, regarding the anticipated structured parking either below grade or above grade. The cost per square foot is based off a precast concrete structured parking. The below grade parking did include some costs related to excavation and additional costs related to building close to the sewer easement. The above grade parking costs proposed on the Depot Lot dealt with it being a small lot with a constrained footprint. DOCUMENTS: Presentation, Final Report 2. Select Board Work Session- Discuss Select Board Report to 2024 Annual Town Meeting Mr. Pato stated that the Board is being asked to discuss drafting a Select Board Report to 2024 ATM to determine topic areas and assign scribes. The drafted scribed sections are due to Ms. Katzenback by February 27, 2024. The scribed sections will then be compiled into a rough draft to be included at the March 4, 2024, Select Board meeting packet. A final draft will then be scheduled for review and approval at the March 18, 2024, Select Board meeting. Ms. Hai suggested that the Board should discuss the significant housing law changes that previously occurred at Town Meeting. Mr. Lucente suggested a topic on budget and financial planning. Ms. Barry stated that she would like to see a topic regarding the fiscal policy for the High School building project. DOCUMENTS: 2023ATM Select Board Report to Town Meeting- list of topics 3. Select Board Work Session—Discuss Proposed Updates to Noise Committee Charge The Board reviewed a draft revised charge for the Noise Committee. The draft addresses the following objectives: expanding the membership to 5-7 members, setting an explicit quorum, clarifying the advisory role and relationship with other bodies and staff, outlining desired skill sets for the membership, and identifying a balance of resident protection and consideration of desirable noise producing activities. The Board discussed desired skillsets and expertise of the Noise Committee. The idea of balancing the committee with a range of skills for evaluating noise complaints was supported. DOCUMENTS: Draft Noise Committee Charge Revision, Redline Changes for draft charge ADJOURN VOTE: Upon a motion duly made and seconded the Select Board voted by roll call 5-0 to adjourn the meeting at 8:27 p.m. A true record; Attest: Kri stan P atenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: One-Day Liquor License - Lexington Community Media Center, Inc. d/b/a LexMedia, Lexington Depot Building, 13 Depot Square PRESENTER:TER• ITEM S NUMBER: Joe Pato, Select Board Chair C.4 SUMMARY: Category:Decision-Making Lexington Community Media Center, Inc. d/b/a LexMedia: Lexington Community Media Center, Inc. d/b/a LexMedia is requesting a One-Day Liquor License to serve beer and wine at the Lexington Depot Building, 13 Depot Square, for the purpose of their Annual Meeting on Thursday, February 15, 2024 from 6:00pm to 10:00pm. All drinks will be served and consumed inside of the Lexington Depot Building. SUGGESTED MOTION: To approve a One-Day Liquor License for Lexington Community Media Center, Inc. d/b/a LexMedia to serve beer and wine at the Lexington Depot Building, 13 Depot Square, for the purpose of their Annual Meeting on T hurs day, February 15, 2024 from 6:00p m to 10:00p m. Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Common Victualler License - Mothership Alewife LLC d/b/a Revival Cafe + Kitchen, 1729 Massachusetts Avenue PRESENTER:TER• ITEM S NUMBER: Joe Pato, Select Board Chair I.1 SUMMARY: Category:Decision-Making Mothership Alewife LLC d/b/a Revival Cafe + Kitchen: The Select Board is being asked to approve a request for a Common Victualler License for Mothership Alewife LLC d/b/a Revival Cafe + Kitchen, 1729 Massachusetts Avenue, for the hours of 7:00am to 7:00p m Sunday through Saturday for seating in a new, cafe-style eating e s tab lis hment. The ap p lic ant has worked with the Department of Public Health, Building Department and Zoning Department for their respective required permits and inspections. The owner, Ms. Liza S hirazi, and the on-site manager, Ms. Melissa C hamnes s, have been invited to attend the Select Board meeting to answer any questions. SUGGESTED MOTION: Move to (approve/not approve) a Common Victualler License for Mothership Alewife LLC d/b/a Revival Cafe+ Kitchen, 1729 Massachusetts Avenue, for the hours of 7:00am to 7:00pm Sunday through Saturday. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 6:40pm ATTACHMENTS: Description Type F) Revival Caf � K.itchen Site Plan with.Selafing I..3,,a(.,,ku]p Matefial hd Cb70:I ZZOMM E MON :Iiv(l Ej A E 2 E& zgz :oonm iO3M2ld _.E�5 E�g �5 2 ,2 p m-o E'E 2 -'E NMMX3�3JVO IVAM l Z9Z 4; E E E E 'E E = E E t E I-S 2 7 6, E! woo E E w Go 2 woo :o E '5 4m E E 2 E5 -E5 E�u W��2 o 8 g 2 3qV20 VVIj alliAjowog ot olinS laoilS piolpah EtC 61 '6 E E E 16 E E E' E f - 2-2 lz 8 10311HMV lHi]Or VJF IM Lu mo = m I.- � Lu !�w CLE LUR17 500 :Lz I> < IM ­_ =<., F--0 C14 Z:i q L)cf)�, Ed 0 1� < Lu CL Lu Lu 00 2 2c� --u ME r-2 co wt 0 C�0 0 IL Lu 0 cnl --- F_I =- +C, C-q 72 L) .�5-0 w Lu :0S ID W E Ed Ed 1? 0 C) Lli LU c:> F :cs:c5 Ed 0 _j mr 0 <cf)X i7i Lu I,ir <ILL > < Lu << 0 Lu o >IS s N <o as 0 LL 0 0 r,4> 0 0 0 Lu 0 0 0 U) N P @) < <E <IN 0 F— 0 00 < 27 SwF_ M Lu (/) CD ZD v 0 2 + Lu > �_ s USES— ffi----- 0 LIS 2E Lu Lu E - IQ IQ Lu Lu Lu 7N 2i 0 W JVQ mi Q LL, R t:t: 0 0 mz= L) x ui co m < 10 Lu LLi LWL,tz LL,Lu LU LL. 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The plan for the use of the funds is to apply$5 00 (through reimbursement) for each of the most senior 20 firefighters to offset a portion of the cost of a G alleri Test(the cost of the test is $649, so each firefighter would also be contributing $149). Under M G L C h. 44, §53A(attached)the individual department head is authorized to accept the gift, but can only expend funds from the gift upon approval by the Select Board of the purpose of the gift. SUGGESTED MOTION: Move to approve the use of the gift funds donated anonymously to the Fire Department for the purpose of screening for early detection of cancer as proposed. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 6:45pm ATTACHMENTS: Description Type 1/31/24, 11:44 AM General Law-Part I,Title VII,Chapter 44,Section 53A Part I ADMINISTRATION OF THE GOVERNMENT Title V11 CITIES, TOWNS AND DISTRICTS Chapter 44 MUNICIPAL FINANCE Section 53A GRANTS AND GIFTS; ACCEPTANCE AND EXPENDITURE Section 53A. An officer or department of any city or town, or of any regional school or other district, may accept grants or gifts of funds from the federal government and from a charitable foundation, a private corporation, or an individual, or from the commonwealth, a county or municipality or an agency thereof, and in the case of any grant or gift given for educational purposes may expend said funds for the purposes of such grant or gift with the approval of the school committee, and in the case of any other grant or gift may expend such funds for the purposes of such grant or gift in cities having a Plan D or Plan E form of government with the approval of the city manager and city council, in all other cities with the approval of the mayor and city council, in towns with the approval of the board of selectmen, and in districts with the approval of the prudential committee, if any, otherwise the commissioners. In the case of grants from the federal government or from the commonwealth, a county or municipality or agency or instrumentality thereof, upon receipt of an agreement from the grantor to provide advance payment or reimbursement to the city, town or district, the officer or department may https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter44/Section53A 1/3 1/31/24, 11:44 AM General Law-Part I,Title VII,Chapter 44,Section 53A spend the amount of the advance payment, or the amount to be reimbursed, for the purposes of the grant, subject to the approvals required by this section. Any advance payment or reimbursement shall be applied to finance the grant expenditures; provided, however, that any expenditures outstanding at the close of the fiscal year after the fiscal year in which the grantor approved the agreement shall be reported by the auditor or accountant of the city, town or district, or other officer having similar duties, or by the treasurer if there be no such officer, to the assessors, who shall include the amount so reported in the determination of the next annual tax rate, unless the city, town or district has otherwise made provision therefor. Notwithstanding the provisions of section fifty- three, any amounts so received by an officer or department of a city, town or district shall be deposited with the treasurer of such city, town or district and held as a separate account and may be expended as aforesaid by such officer or department receiving the grant or gift without further appropriation. If the express written terms or conditions of the grant agreement so stipulate, interest on the grant funds may remain with and become a part of the grant account and may be expended as part of the grant by such officer or department receiving the grant or gift without further appropriation. Any grant, subvention or subsidy for educational purposes received by an officer or department of a city, town or school district from the federal government may be expended by the school committee of such city, town or district without including the purpose of such expenditure in, or applying such amount to, the annual or any supplemental budget or appropriation request of such committee; provided, however, that this sentence shall not apply to amounts so received to which section twenty-six C of chapter seventy-one of the General Laws, and chapter six hundred and twenty-one of the acts of https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter44/Section53A 2/3 1/31/24, 11:44 AM General Law-Part I,Title VII,Chapter 44,Section 53A nineteen hundred and fifty-three, as amended, and chapter six hundred and sixty-four of the acts of nineteen hundred and fifty-eight, as amended, apply; and, provided further, that notwithstanding the foregoing provision, this sentence shall apply to amounts so received as grants under the Elementary and Secondary Education Act of 1965, (Public Law 89-10). After receipt of a written commitment from the federal government approving a grant for educational purposes and in anticipation of receipt of such funds from the federal government, the treasurer, upon the request of the school committee, shall pay from the General Fund of such municipality compensation for services rendered and goods supplied to such federal grant programs, such payments to be made no later than ten days after the rendition of such services or the supplying of such goods; provided, however, that the provisions of such federal grant would allow the treasurer to reimburse the General Fund for the amounts so advanced. https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter44/Section53A 3/3 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote to Lay Out Tucker Avenue as a Public Way PRESENTER:TER• ITEM S NUMBER: John Livsey, Town Engineer I.3 SUMMARY: Category:Decision-Making The Select Board has previously been presented the plan to accept the remainder of Tucker Way as a public way and this question is on the 2024 Annual Town Meeting warrant. The plan is attached and John Livsey, Town Engineer will be present to respond to any final questions the Select Board may have. SUGGESTED MOTION: Move to layout Tucker Way as a public way and recommend acceptance be scheduled for the 2024 Annual Town Meeting. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 6:50pm ATTACHMENTS: Description Type 77, LLJ 11'N < Z co LU z LU 1,A jig �d "A zg OF- Mimi" 400 IN 04111111,Q`�i,-�,," r ry to- oe� AMR A%Q, TP Nf, caw �fo: A111 �'oo qO/ ,frrlum e�! [NMI All Irp,,pf, ORRIN J AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review American Rescue Plan Act (ARPA) Requests for Fourth Quarter of 2023 PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.4 SUMMARY: Category:Decision-Making Attached please fmd the ARPA requests for the 4th quarter of 2023 for the Board's consideration. Additionally, as discussed in last week's weekly update on this matter, there are several previous approvals that have been completed expended or are not necessary any longer, which will be closed out(does not require a vote of the Select Board) as follows: 43212 Lex Retailer's Association Events $ 1,097 43222 Participatory Budgeting $ 85,000 43211 Develop Proposal for AHT $20,000 43217 SPRD Consultant $ 765 43229 Fire Pumper Overage $ 76 Total: $ 1061938 The total reflected above is included in the ARPA worksheet that is attached and does not require any action of the Board. With the items being closed out, the revised ARPA balance is $593,526(if the Board approves all of the current requests). SUGGESTED MOTION: Move to approve the following ARPA requests (modified should the Board determine to exclude any requests): Electric I'Vehicle Fire N,ozz le 61,54,11.7' F ire Has e 5,112,16 a ;ins 6 91,35,41'. Fire Prevention Officer Furniture 61,44.8 1-13,irtwe,11 Ave Compost,Site'Water Main Extension 75,1,0 0 0 H ea I t IVS afe t y E,q uj p m en t fb r A q u3tJ C. 3n di S u m m e r S,t a,,,,ff" Code Blue Towme ref Call Box 231,0 0 0 P olive& Fire S-,t;3,ffing Need S-,tudiy 12,01,000 Expanded FoodWaste Program 3961,000 IV"eh,i c I e 5,,,,,01'000 General Liability InsumnceConsultant 25,1,0 0 0 A CAA Town B uj I di in S elf E,,tiea]u aloon an di Trans it i,o n Flan 75,1,0 0 0 Tyler E.R P,)',C;3,,sh i e ri n g[11 o di I e 1,0, 1'0 0 0 -Wat e r,,S ew, ,,e r Rat e S t udy 5,,,,,01'0 0 0 FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 7:00pm ATTACHMENTS: Description Type F) A R.11A,Wo rks h eet 2 5 2.4 :::over Kern(.)V mlllll wlluuuu IM II IIIIIV muull IIIIIIII 0 C) 4- -0 ml 1 mw 1 1�d Cc IIIIIV mlu -0 E o41 E uO cmuol QD) >0sl 0n IV U C), (10 V) ra mill >w o ,o 2 co W 0- 0 ll ca (3) mwl IIIIII mmmuuuuuuu mle QJ W -0 (a cc -C 0 0 4- 4- Im lei Ilwmry ca En (A (A U') U') IM Z 0 m C; 0 0 of 0 Ln In Ln lr�4 lD LL LL 4j 0 IM r-1 r-1 r14 cr ac o0or- ow re) 0 0 0 r, 0 —1 CT) a) 17-4 0 0 IM 0 1" r, z 1.6 (::� 6 cr� 0r1 �.15 DA 1.5 o o Im o LnII r(j f-4 I.fl r-i r, mPm IIU IW IU mlllll ml r4VWuu mx LU RUUWW INN OR -.,0 o" �0', '.0, '0-', 0 .2! 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Q V)- 4^4^4^r)- V)-+n• t m m m m m m m m m co 0 1— 1—-- -- -- I- Ln -- Q' I-I -N N N N N N N N Q Q a m G m a 0 c ro E 0 a� Mr c m 3 }' c - a c 3 0 0 a) 3 v, Z 4-1 o: �, E c m to CA m 0 U cu 0° z ai tic N 3 Vf ao 4 v fA c bn v a� m 3 Ln c = - °L 0 W 0 m �, F- L. m e 3 m a' LL a Fu 3 WE °o •a w a o W \ A Q! V V a) ~ L a u m Q s c Q � 41 o D c V a w > C7 Q H in 4-• v a L E 0 m Q L V LL O m L L L Q' a) a) aA O L �` > , a 0 c m m m a U aJ p c c L -0 u m s 3 L c a o a o o `° O V) w u o a a a a a a a 4a m V) m 0 41 O N r-I M r-I Z *' a c 0 0 � o\ Q � 0 L u. u. Q 0 0 L Q Q Q m 0 W 3 CY LL L 0 �.d U 07 .O L a M e PAhTown of Lexington Fire Department IN Derek Sencabaugh Tel: (781) 698-4700 Chief of Department Fax: (781) 861-2791 2024 ARPA Request Electric vehicle and storage system fire nozzle Fire Department $6,547.00 State Bid List This request is to purchase specialty fire nozzles used to aid in the extinguishment of electric vehicle battery fires. Electric vehicle battery fires present a serious problem for fire departments as the batteries are enclosed in boxes under the vehicles. This request would allow the Fire department to purchase three separate size by gallons per minute to deal with vehicles from cars to box trucks.Many times,it requires upwards of 40,000 gallons of water to extinguish EV fires. This equipment would allow firefighters the ability to set up these extension nozzles under the burning vehicle and aid in the extinguishment by flowing water to the specific area of the battery. This product is a one-time purchase and can be ordered anytime. Respectfully submitted, Derek Sencabaugh Chief of Department 45 Bedford Street Lexington,MA 02420 0 Town oLexingtoi,,t r-4 > z 10 FirDepartment APR11I Iy'r 4 IN UD e-i-ek Seticabaugh Tel: (781) 698-4700 ��� l I Chlef of Depai-ttiiejil Fax: (781) 861-2791 20,24 ARPA Request Fire dose Fi,re Depailm ent i This reqUest is to purchasereplacenietit and,spare firehose, we have ar lr1venf ry of spire lease aiid this reqUest NVOUld add to and replace some of tl at current inventory. Hose is required to be tested annually an "E hose tell with dainage from fire, wear arld leaks,. W ,brave noted,that hose r 1acerri.ent order deliveries are taking Lip to a year fr•orri order date and, in the vent of a inr r 1� to fi-om ani �:r an, ern-re ' r l�l l�renii l c t��t�n in tion \ve Nvould be a year out from the order date to replace an lost inventory. Lrl-last order was placed for the new fire engine on 6/22 2 and i's expected in April 2024."I'lus inventory listed represents two fire enginesworth ofhose. 1.751f "Fire attack hoes 0)2. 11[00'Fire Att,ack t-less ) 1.75 x 6'Fire Attack i tail (24)TO x 100'SY1' TEI1171,I �I t,MBER SUPI Y 140S )411x 5 ' SY TE1111TIC RUBBER BER t,.JI't'`LY HOSE I "l"his prose could be oi-d r d and under contract ahead of the l li t-y(late. Respectfully ul m i tt d T,., / L Derek ncab rr g Chief of Department 45 Bedford Street Lexingtoti, MA 024201 Quote RescuE Sys'tLcms Date Quote- # North Lcast 28,0 Milton St De dam MA 02026 1 -325 39 3 Fax# 61 -3 5- 23 Quote For Lexfiigton Fire Department Brandon McKinney 5 1dfrd St Lexington MA 022 MA WBE certified with SDO City of I ston"s SLBE/MWBE FOB 'Terms MA State Contract PSE101 VC6000185170, Item Description Qty Price E... Total E;'O tro-135 x.�� !EXO METRO 1.' "x 50'Treated Wayout o Blue n di ed Alum.Coupling.r 30 243-010 , . Iron Pipe(NPSfi) COLOR 1 1DFAESY- ' 11 ENT'IFY-Fern l -SLOB 1,1 r Code-E _SLOT 2,Stamp-Yellow Pencil 30 19.00 570-00 i 1 XOM tro-1. .w. EXO METRO 1.7 "'x 1 'Tre ted`ayo ut(mow)Blue Anodized Alum.,.Coupling 9 443.003 . O iron Pipe NP H) COLOR ` D80IDFAESY-24iLNT1F "" p" rnl SLOT 1.Bar C -Epoxy-SLOT 2,Stamp_Yellow Pencil 9 19.00 17 1.00 XO tr ,1. ', . EXO METRO 1 75"x 6 FT'' Teat d W y t(mow)Blue,Anodized Alum.Coupling 143.001 8�58.00 Please specify National.Standard �N or Iron Pi NP" "l1 COLOR D 1DFAE SY_2 1DENTIFY-Pule SLOW 1,Bar Code-Epoxy-SLOT 2,Stamps-Yellow Pencil 6 19.00 114.00, XO tr -2.5 ... EXO Meta . " 5 "tr t 1.Way ut(Arrow)Blue Anodized Alum Coupling- .5" 40 329. 13,160.00 National Standard L 1DP P " -2 iDENTIFY-Female-SLOB"1,Bar Code-Epoxy-SLOT 2,;Stamp-Yellow Pencil 19.00 . XOMetrn- .5- ... EXOMETRO(820MTL 2.51'x 6;boot Wa ut(Arrow)Blue AnodIzed Alum.Coupling 6 199.00 19194.00 2 1 2 x 2 111 R/L(Set) E D80 IDFAESY-2 IDENTIFY-F 1 -SLOT 1,Bar Code-Epoxy-SLOB"2,Stamp-Yellow Pencil 6 19.00 114.00 Rubber r "' 100'-24 YELLOW Deluge "x 1. "SYNTHE IC.LIBBER SUPPLY HOSE Hydrowlick Gold j 24 759.0018,216.00 Anodized' try couplings.,These couplings come with the iReflectTm lock levers and 801DBAESY-24 iDentify Both Ends 24 25.00 Slot 1 -far Code Clear Cover Slot 2-Stamped/'Yell w No Cover i rubber "x 5 "-24 BUE Deluge "'x 5 'SYNTHETIC RUBBER SUPPLY HOSE T drerwiel Gold 3 479.00 11,437.00 Anodized StorzTm couplings.These couplings cogs with the iReflect,Tmlock levers and "Lock Protector""(Color) 8011)BAESY-24 iDentffy Both Ends 3 27'5.00 Slot 1 -Bar Code Clear Cover Slot 2-Stamped 'Yellow No Cover i Quoted prices valid for 30 days Subtotal Sales Tax (0.0%) Toga I i northeastrescue.com info@nor str scue.com MERCEDES ELWRVO LEAjDER Honeywell M A U MCA TEMILES LIMITED, . 19 STFFJ-VnL1GHr F-11-Z40 A Soft,11-0 D,oinJ 7F rrr.,r x.m err"wry.a.,.as *" r Quote N'oPthosast ,. I Rescue Systems Date quote "00 280 Milton St D dh :m MA 02026 61 -325 3 93 Fax# 1 325- 23 Quote For Lexhilgton,Fire Deparft'nent, Brandon McKinney 45 Bedford St Lexington MA 024,20 r MA WBE card with SDO City of Boston's SLB,E/MWBE FOB Terms MA Stag'Contract PSE01 VC60010185170 manufacturer Net 30 Item Description Qty Price ... Total nib "x T'- RED Deluge "" FT'SYNTEHETIC RIBBER SUPPLY HOSE-Hydrowick Darold 6 4210,002,520.00 Anodized Storz Couplings.'These couplings,come with the iRefiect lock levers and"Lock rt Slot 1, -Bar Code/Clear Cove Slit 2-Stamped Yellow No,Cover j I i Quoted Prices valid for 30 days Subtotal 51�2 16.00 Sayer Tax (0.0 w I Total $5 1 5216.00 MERCEDES ELF I B RWW LEADER n Honeywell BAUM, S IG TEXTILESLIMITED ° A ktire"�' �" +0-e,u.0rr.�r a.ww�4� �., 1 owti ot Lexington rI Firevepartiment APR IL 11. l' 4 I Derek Sern -uigh T t: ('781)698-4700 Chief of Depailment Fax: (''781) 861-2791 2024 ARPA Portable io Interoperabilitv Projec, E $691353.70 Esunnatevendor provided State Biel Pr i i.rr This i a requestby the Fire, Emergency Fanagenient Departilientsto purchase 12 Mr.lti- aril Portable radios,2 batteries, lapel illicrophones and battery h rge . 'We have identified a need for the purchase of the requested equi nient t fill gap during large ni. r n i , Special everts and town Wide celebrations.tin . � hei r� li f�r� nt radio p trIrr I assigned by the Federal Coni"Illr.rrli ti r.Commission CC that dictate where rtain agencies both public aild private caii operate Under Specific licensing. The different ageticies in town operate oil VfiF(DPW, W F (State Police ar�trr e t f Fire e Services and IIIL'Ilti l ltrr� r Parks), l (Fire,,Police, l�rcrrl additional ageil i . Add,iti rrally,there are conventional and,digital chantlels ire.these P tr-Uni , Fire, schools, i DPW nvenli'nal and, Police ig tal . There are also mandate fi-oni the Statewide int r operal ility C 1,111r1tini ation Division that r grim per-twin levels ofinscription ar�d int r� p� rab lit f ire theevert of an ' rat that requires mutual air at the local state and federal � i�,� i �,. � l level.. 1l fir o+�r.rr rr� r�t cif"these p� r.frr�r-�rlr that incorporate ate all thebmidrS Usedire .� ire t l�r WOUl l a.11 r pr' tati f-oni each rr town agency to utilize radios based rl the tleeds of thelifievent. Ail exa nlple is that police and fire call alwas comillunicate with.each other as we have built 011t our systen-is to have r edUn lair y and shared capablItties if needed. The DPW NNTluch operates oilVI-IF has no way to coordinatenionit r the needed resources lrrrMing special events and or storms etc. Having,the ability to keep a cache ofadditional portable radios Will benefit the town as the l nland for regional IIIIIILilli ati rl I q Si ent,is, increasing Statewide and this �r�ll allow��t ���rrrt�rr an inventory fir Patriots Day and,other Town ' l l rati n . Attached you will find a quote and an.exani.ple of our FEMAICS205 Forni which shows som,etll lif"rent radio requirenient . The Fire e Departrn rrt has a portable radio pUrchase and replacenl.eilt schedUlO that is outside this request artid could not support this initially l rrt should be able to incorporate it going forward, This Uil rlTeIlt can be ordered and, l li red within a texv weeks. i Respectfully subilutt d, IIIL Chief of Departi'llent � I I 5 Bedford rc trM t Lexington, MA 0,2420 r i QuoTA"rlON Quote Number-r- P2 -1117 Quote Date.- Jan 17 2024 I'll Lis e t ronics Page: 1 240 MAIN DUNSTABtLE ROAD Voice: 603-402-4144 Fax; 6 3-3 - 34 TO Lexington Fire Dept. 45 Be dfo rd, St Lexington, 2 C U,S"t6 M­��er I G "her aymp "er� �� � Fep,,,,, Lexington Fire Dept. 2 16 2 Net 3 Days.................. 1 , I � [ + ��r� 1+ r Unit 6 A ti __�. ....__�,..�_ ��:,�� _.�__�:._�:.,.„��,: .�� . ��m .gym. ..m� � . �m .,. „�m� �m��. ..����. �..... ..�. ... .. . �..... n.. . . . .. . 12r F" u00BF"' F'� , 1 , ICI 55.00 29,4160.00 12. 32VP - Activation "15. ,580.00 b 580.001 12.00 3 F' -VHF VHF Activation Key 715.00580. 112.00 I N I! -L11 3900 Mah Non-IS Battery 219.25 2%631.00 Battery 12.00 KSC-5 K 'Charger, Single Bay, Rapid ate for 9 .30 1 r'107.60 K -L11 12.00 32 F Phase 1 r r l i r 1 5 w 1 40- 112.00 83220000,06 P25 Phase 2 TDMA 475.0051 a 12.00 8,326000006 10,24 Channels 12.00 3 3 ML]Iti-Key DES 12-00 8323000005 ARC4 (AD P Compatible) f 12.00 3 6 25 Bluetooth ro ti t 12.00 3 6 33 Bluetooth Option Low Energy 12-00 8326000001 P25 Authentication 1120.00 1440.00 12.00 8326000002i1 DC1 GE-St r Signaling 1 60.00 720.00 1.00 PSE01 IAA State Bid PSE 1 MA STATE BID DISCOUNT 22$61 . -220 1 .9 12.00 SLIBR,-PROG/SETUP SERVICE LABOR PROGRAM SET UP 125.00 1,500-00 __ __...._..a.__._ 353.70 _.. _ ........ TOTAL69,353.70, l o 'Lexin Tw n 9ton Pisa Departinent APRIL 19" Derek Sei cabaUg el: 7 698-4700 Chief of Departnient Fax: (78 0 861-2791 22 A Request Fire Prevention OfficeFurniture Fire Department $ 5� 7.67 WB Mason This request is to pu.1-chase the necessary office furniture to fit out the new Fire Prevention nspe t r f . Currently this office is a plan review room aredoesn't have the needed office furniture.This,bid is based on the ftirniture that Nvas purchased atid installed when we rrioved into the new fire statl ri", This bid is for purchasen.r Respectfully subi,nitted, Derek Sencabaugh Chief of Departn:ient I 45 i I i Bedford Street .,exingt n, MA 02420 1 1 1 of 2 -----------T- ..... ................. item Mfg Qty, Part Description Sell Ext Sell Vil WW"OM'I Oil 6 i =Iwafmomw "AVOW.......... $ 517$ 517.2 9. HON 1 V3 Stage 2 Leg Recta,ngle'T Foot .29 'P2 Paint Opts ;;Silver 'Standard Glide :Memory Preset ......................4.............................................................................. ....... ....................... ............................ .............. 1 1 050�O Series,Tck,bid for 66"W Stack 1 168.9911 $ 168.99 2 #ors Strg Bck Enclosure "Grd,A Fab I Landscape iSlgate .......................... ........... .................................... 3 HON x 27-7/8H Modesty Back Panel' $ 143.62: $ 143-62 Black ,'Grd Ll Standard Laminates. I H a rest .. ..... ...32.......81.... ........ .. 2.... .. ......1.. 4 . ............... .................. ......... ......................................................................................... .................. ...... ... ....... ................ .... ......... 0 N 1 1 11-arninate Modesty 13,h ,x 60w 9 39.8 :Grd Ll Standard Laminatesy. a t Harvest 'Harvest Black ................. ............ ............................... ......... ...... ............................ ........................ .......-..... RbN 1 166xl 5xI 5 Wall Mount Storage lam 51 $ 64�5.816:� $ 64�5�.86 �r 1 doors 'Grd L,l Standard Laminates 'Harvest Grd Ll Standard Laminates, Harvest .........................................................1....................... ............................................................ .......................................................................... .................. ...... H 8x24x78-1/8 Wardrobe�/Storage Cab' $ 1 015.23: 6 HON 1 $ 1,015.23 flam dr lit :'Loop/Satin 'Grd Ll Standard Laminates, Harvest ro !Grd Ll Standard Laminales, I Harvest - 4......... ...... ..... ............. .............................. ...................... ................... ............... 7 '66W x 24D Rectangle Worksurface $ 207.69 R 0 N 1 207.69; "Smooth, Flat I Harvest I Blaick *.Grd Ll Standard Laminates, Narvest ftbneon4tdi ruzza\Lexi ng ton Fire Department\Plan room 111 1-23-2024,sp4 Wed Jan 24 09.31,49 2,024 f 2 ............................................... Item Mfg t Part Description, Sell Ex t Sell 11 L 178W x 30D Rectangle Worksurface 275-63: 275.63 8 H'ON 1 :Smooth, Flat Harvest Black 'Grd Ll Standard Laminates Harvest ......... ................. ................... ............... $ 330.24 '3 x14-1/429-1/2 Bookcase 2-s,helf 9 HON' I I $ �330.24' ISmooth, Flat Harvest 'Grd Ll Standard Laminates Harvest ':Grd Ll Standard Laminates *,Harvest ............................................ ............... ........................... ............................ ....... 10, HON 2 :30Wx23-1/8Dx28-1/2H Lateral File 564-59: $ 1,129.18 Pedestal 'Loop/Satin Black. lGrd Ll Standard Laminates Harvest Grd Ll Standard Laminates Harvest .................. ...............a............ ........ ......... ....... ............ ""'6'....8...4.......1...3... .................. ..........1 T36x2,4x29-1/2 Lateral File two drawereAe 'Smooth, Flat 'Harvest IL /'Satin :Grid Ll Standard Laminates Harvest Grd Ll Standard Laminates, Harvest Grd Ll Standard Laminates Tbrvest ............. ......i.... .. 'R-....e...c...e''v-i*e.................... ..4................ ........4 D e Ii v e''r I n,s t ali. ............................. .....................$.......... 6616-66-1................. 12 lGrand Total 61,447.67 ftbneon4\bdiruzzalexington Fire Departme.nAPIan room 111 1-23-2024.sp4 Wed Jan 24 09:31:50 2024 M e PAhTown of Lexington Fire Department IN Derek Sencabaugh Tel: (781) 698-4700 Chief of Department Fax: (781) 861-2791 2024 ARPA Request Hartwell Ave Compost Site Water Main Extension Department of Public Works/Fire Department $75,000.00 Estimate provided by DPW Water Division This request is a joint request by the Fire and Public Works Departments. The request is to extend the water main at the Hartwell Ave. Compost Site. Currently the site only has one fire hydrant approximately 100 feet inside the gate from Hartwell Ave. This project would extend the water main from that location and add a hydrant in an area centrally located on the upper end of the property. The installation of this hydrant would allow the site to maintain proper moisture content for their operations during severe heat and dry conditions. This added hydrant would also benefit the fire department with fire control on the vast site.We have had fires on the back of the property throughout the years and it is almost 3,000 feet away from the only onsite hydrant which is the equivalent of 3 fire engines worth of supply hose.Most of the fires in the past have required 1 engine to extinguish but 3 to supply the water in the current state. The budget would cover design, construction supervision and installation of the water line and hydrant. The ability to install this water main extension is not in the current capacity of the Water Department at this time and this project if approved would expediate the dual need and could be designed and under contract in short order. Respectfully submitted, Derek Sencabaugh Chief of Department David Pinsonneault Department of Public Works Director 45 Bedford Street Lexington,MA 02420 Town of Lexington Town Manager's Office APIUM11 �d w, t�,, James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Senior Management Team FROM: Jim Malloy, Town Manager DATE: October 5, 2022 RE: Future ARPA Requests As you may be aware, the Select Board has asked that I improve the information for their consideration related to ARPA requests, including how the request meets their nexus to the pandemic, which is described below. As you may be aware, the Board has asked that I identify whether a requests is consistent with the nexus they've developed or not and include that in the information that is transmitted to them. To assist in providing complete information, I am asking that you complete the attached form for any future requests so that the Board will have complete information on all requests. Once I receive your request The Select Board's Nexus to the Pandemic for ARPA Spending: • The Select Board set priorities for ARPA spending in the following areas that address the immediate needs of our residents and businesses: housing, food insecurity, public health and safety and economic stimulus and resiliency for our community Other Uses of ARPA Funds Not Among the Select Board Goals: • Revenue replacement for government services • Premium Pay for essential workers • Water/Sewer/Broadband The Board's goal is to provide some level of compensation for losses and to create new opportunities that reflect healthy new ways for the community to come together. The Board continues to strive for a community that adheres to our Community Compass, is Livable, and sustains a Thriving Local Economy. The Board is concerned with the impact that the COVID Pandemic has created in the community, both for commercial interests and residents. Financial losses include those due to lost revenues or wages, delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of normal interaction because of concern for disease transmission due to direct personal contact enjoyed prior to the pandemic. In addition, the Board supports improving public health services directly and 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy the Board's core values. Should you have any questions please do not hesitate to contact me. Thanks. u III u u u u u Health and Safety Equipment and Training for Aquatics and Summer Name of Project:Program Staff Project Cost: 18)3 20Department: Recreation and Community Programs Cost Basis: $5,720 for First Aid/CPR/AED course for up to 65 staff $8,000 for Lifeguarding and/or Water Safety Instructor courses for up to 20 staff $4,600 for equipment (8 diverse skin tone manikins, 2 Red Cross AED trainers, adult and infant training CPR masks, CPR training valves, adult and infant bag valve masks, CJ plastic rescue board, ExoTube Rescue Tubes, 15 USCG life vests - infant/child/over sized adult) Please describe the project: Recreation and Community Programs is seeking funds to provide health and safety training and equipment for our Aquatics and Summer Program Staff. First Aid/CPR/ AED, Lifeguarding and/or Water Safety Instructor courses would either be offered on site this spring or reimbursements would be provided for staff completing the required course(s) independently in 2024 prior to the start of the season. The goal is to have all seasonal staff trained in First Aid/CPR/AED at minimum. Having trained Lifeguards and Water Safety Instructors are critical to the operations of aquatics program as they teach our community members how to swim and be safe around water. Safety equipment would be utilized during course trainings, staff on-boarding and throughout the summer at weekly aquatics in-services. Current equipment is old and outdated and the inventory does not meet the current needs or size of our staffing team and/or programs. Please describe how this meets the Select Board's Nexus with COVID Pandemic: This project aligns with the Select Board's spending priority of health and safety. The funds for this project will provide training and equipment that is essential for our staff's roles which are vital to the recreational programming offered in the community. It will provide the opportunity for staff to receive certifications that are required for their employment with the department, and enable them to participate in in-services to practice and maintain their skills throughout the season, all in an effort to keep participants and patrons safe when enjoying our facilities and programming. Beyond and maybe even more importantly, these learning opportunities will provide invaluable life skills and knowledge to our staff, many of whom are students and young people living in Lexington, that they can use throughout their daily lives. Our staff will also in turn be teaching life skills (i.e. water safety) to community members participating in our programs. Date Submitted to the Town Manager: January 10, 2024 Submitted By: Melissa Battite Town of Lexington Town Manager's Office APIUM11 �d w, t�,, James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Senior Management Team FROM: Jim Malloy, Town Manager DATE: October 5, 2022 RE: Future ARPA Requests As you may be aware, the Select Board has asked that I improve the information for their consideration related to ARPA requests, including how the request meets their nexus to the pandemic, which is described below. As you may be aware, the Board has asked that I identify whether a requests is consistent with the nexus they've developed or not and include that in the information that is transmitted to them. To assist in providing complete information, I am asking that you complete the attached form for any future requests so that the Board will have complete information on all requests. Once I receive your request The Select Board's Nexus to the Pandemic for ARPA Spending: • The Select Board set priorities for ARPA spending in the following areas that address the immediate needs of our residents and businesses: housing, food insecurity, public health and safety and economic stimulus and resiliency for our community Other Uses of ARPA Funds Not Among the Select Board Goals: • Revenue replacement for government services • Premium Pay for essential workers • Water/Sewer/Broadband The Board's goal is to provide some level of compensation for losses and to create new opportunities that reflect healthy new ways for the community to come together. The Board continues to strive for a community that adheres to our Community Compass, is Livable, and sustains a Thriving Local Economy. The Board is concerned with the impact that the COVID Pandemic has created in the community, both for commercial interests and residents. Financial losses include those due to lost revenues or wages, delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of normal interaction because of concern for disease transmission due to direct personal contact enjoyed prior to the pandemic. In addition, the Board supports improving public health services directly and 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy the Board's core values. Should you have any questions please do not hesitate to contact me. Thanks. Community Park - Code Blue Tower/call box for Center Recreation Name of Project:Center/Public Restroom building Project Cost: $ 2 3)0 0 0 Department: Recreation and Community Programs Cost Basis: A request of$23,000 is being requested to purchase and install a Code Blue Tower for the Center Recreation Complex. The newly renovated Restroom/DPW Maintenance building will provide the power and network needed to activate the system. Please describe the project: This will provide a 2nd AED/emergency call box at the Center Recreation Community Park. The first was installed in front of the Aquatics Facility in 2020. This second install will provide additional access to emergency services, closer access, if/when needed to the playground and or athletic fields and tennis courts closer to that parcel of the Park. Please describe how this meets the Select Board's Nexus with COVID Pandemic: The request meets the Select Board's Nexus under the Public Health and Safety. Date Submitted to the Town Manager: January 17, 2024 Submitted BY: Melissa Battite, Director Name of Project:Police & Fire Staffing Needs Study Project Cost: 12 O ) 0 0 0 Department: TOW n Manager Cost Basis: We obtained a detailed cost proposal (attached) for $105,000 plus travel expenses fro the consultants. We do not have a figure for the travel expense and we do need to put out an RFP or RFQ for this project, so this is an estimated expenses which will be more definitive after it is put out to bid. Please describe the project: Over the past few years, the Police and Fire Departments have seen calls for service increase and for a variety of reasons, overtime costs have increased substantially in both departments. This study would seek to develop recommendations based on call volumes by shift and would make recommendations on changes in shifts, whether additional staff would reduce overall costs by reducing overtime and/or the appropriate amount of staffing and overtime that needed to be budgeted for each department. The proposal that the cost estimate is based upon is from the Center for Public Safety Management, which brings expertise in both the Fire and Police Services for this type of study. Please describe how this meets the Select Board's Nexus with COVID Pandemic: Public Safety and Health is one of the Board's nexus points and providing the appropriate staffing to ensure the community has the appropriate level of public safety services is important for the Town to determine. Date Submitted to the Town Manager: January 24, 2024 Submitted BY: Jim Malloy, Town Manager 0 0 �S R , OMPREHENSIVE A N A LYS 0 F POLlk'40.�. Ej. FIRE., EMS SERVICES .............................. Massa c " u & /i% % i ............ II 7- 4' Sri- i/ �/%�i/;% � /������� ��i„�r/,/��f��„ MINE .........00 CENTER FOR PUBLIC SAFETY MANAGEMENT, LLC 475 K STREET NW, SUITE 702 • WASHINGTON, DC 20001 WWW.CPSM.US 616-813-3782 �E A Exclusive Provider of Public Safety Technical Services for International City/county Management Association R, Center for Public Safety Managemen't LLC January 10, 2024 Jim Malloy Town Manager Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Mr. Malloy: Let our team become your team! The Center for Public Safety Management, LLC, (CPSM) as the exclusive provider of public safety technical assistance for the International City/County Management Association, is pleased to submit this proposal to the Town of Lexington, Massachusetts for an analysis of police, fire, and EMS services. The CPM approach is unique and more comprehensive than ordinary accreditation or competitor studies. The Town of Lexington is in the midst of considerable change with a new police headquarters under construction, and improvements to the fire and EMS services. The policed artmnt consists of a chief, two captains, five lieutenants, seven sergeants, 29 police officers, four detectives, one school resource officer, and one community resource officer. This staffing provides these services to the citizens of Lexington: 0 Administration 0 Patrol and Enforcement 0 Traffic Bureau 0 Investigations e Dispatch 0 Animal Control 0 Crossing Guards The police department is accredited by the Massachusetts Police Accreditation Commission, demonstrating it meets 339 MPAC standards. The fire department deploys its resources from two stations with a minimum staffing provision requiring nine per shift. The fire department human resources include a chief, two assistant chiefs, four captains, 12 lieutenants, 44 firefighter/paramedics, and one fire inspector. EMS is provided by the fire department which deploys two ALS ambulances (one from each station) with the ability to deploy a third for special events. Overtime is a central issue to the Town which is seeking to better understand the reasons for overtime in the two departments and whether additional staffing would be appropriate or if it might exacerbate the existing levels of overtime now submitted by both agencies. We will begin our project looking at the dispatch and computer aided dispatch records for both departments. This enables us to create an "as-is" picture of the performance levels of each department for emergencies. This data-driven forensic analysis will establish the existing workload demands for both departments. Workload is a critical factor when determining what staffing levels are necessary; different from calls for service which is a linear total that may or may not impact workload. As an example, many agencies have on-line reporting for minor larcenies or property damage accidents on private property. While these may be assigned a call for service number; no workload by sworn personnel is necessary to close the report. Using the workload rates established for the two departments, we will begin to quantity other key factors that impact overtime. Examples are: The Unit Hour Utilization rates for your EMS department. This forms the basis for determining what is driving overtime, workloads, and service demands. Identify and recommend appropriate staffing and deployment levels for every discrete operational and support function in the department. For this review, we will conduct interviews and establish baseline service levels and how overtime may be filling openings in the work schedule. Conduct a risk analysis of your community and for the fire department. Modern fire deployment is done to minimize risk. What is the expectation of the community for managing risk? What is the expectation of the elected body and appointed administrators? Examine the department's organizational structure and culture. Is there a culture that lends to acceptance of overtime without review? Perform gap analysis, comparing the " s is" state of the department to the industry's best practices. Can changes be made that do not impact risk, meet best practices, and minimize overtime? Are more staff needed to accomplish the goals and objectives and meet expected standards? Recommend a management framework to ensure accountability, increased efficiency, enhanced safety for responders and the community, and improved performance. Determine staffing analysis using workload and performance for police, fire, and EMS departments using research conducted by ICMA, IPMA-HR, CALEA, PF, CPSE, and CPSM. This proposal is specifically designed to provide the local government with a thorough and unbiased analysis of emergency services in your community. We have developed a unique approach by combining the experience of dozens of emergency services subject matter experts. he team assigned to the project will have hundreds of years of practical experience managing emergency service agencies, a record of research, academic, teaching and training, and professional publications, and extensive consulting experience from hundreds of projects completed for municipalities nationwide. The team we assemble for you will be true "subject matter experts" with hands-on emergency services experience, not research assistants or interns. CPSM has built upon nearly 40 years of research by ICMA and other academic researchers to develop the CPSM Data AnalyticTM. While other firms conduct interviews, charetts, and other intelligence gathering, only CPSM combines those processes by forensically analyzing and reporting an agency's workload and performance using this method that also adds metrics for future analysis of deployment change. CPSM and ICMA developed the "60%rule" that was authored by one of our 's that serves as one more benchmark for staffing of police agencies. That report is currently being updated by the current CPSM team of researchers. CPSM also enjoys a strategic relationship with two of the largest survey entities working with the International City-County Management Association: ZenCity, and POLCO/National Research Council. CPSM can share information with either organization if the community has a prior contractual relationship. We do not subcontract with either firm but, instead, provide our clients with the ability of achieving any discount under a direct contract between the community and the survey group. ICMA has provided direct services to local governments worldwide for more than 100 years, which has helped to improve the quality of life for millions of residents in the United States and abroad. My colleagues at CPSM and I greatly appreciate this opportunity and would be pleased to address any comments you may have. I can be reached at 616-813-3782 or via email at I wieczg1,I e c'I Sincerely, '3e tP10 il?" rp Thomas J. Wieczorek Director Center for Public Safety Management. LLC II II IIIIVVp IIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII NNNNNN� IIIIIIIIIIIIIIIIIIIIIII �u IIIIIIIIIIII IIIIIIIIIIII w ii@pN�q� IIIIIIIIIIIIIIIIIIIIIII u �N Q 0 co The Association and CPSM LLC .................................................................. I International City-County Management Association .......................... I Center for Publ ic Safety Management LLC........................................................... I 0 Meet Your Team Police .............................................................................. Meet Your Team Fire.................................................................... 2 Corporate compliance ........................................................................... 3 Forensic Analysis Data Team .................................................................. 5 GIS............................................................................................ 6 Operations Assessment Pol ice................................................................ 7 Operations Assessment Fire.........................................................15 Strategic Planning Team.......................................................... 24 Emergency Management......................................................... 26 n-7 EMS Assessment...................................................................01010 @00/-/ ProjectSchedule....................................................................................... 30 The CPSM Approach Police..................................................................... 31 Benchmarking the Community............................................................ 34 PatrolAnalysis ......................................................................................... 34 Investigations .......................................................................................... 37 Administration and Support.................................................................. 38 Operation of Evidence and Property.................................................. 38 Duty to intercede/use of force ............................................................ 39 Organizational Culture .......................................................................... 40 Healthand Safety .................................................................................. 40 Performance Management ................................................................. 40 TheCPSM Approach ............................................................................... Importance of Data................................................................................ 41 Beginsat Dispatch .................................................................................. 42 Operations Review.................................................................................. 44 RiskAssessment........................................................................................ 44 Presentation of data and GIS................................................................ 46 EMS............................................................................................................... 50 F'Ire and EMS Resource ......................................................... Strateg'l'c 56 Pror%osed Fees 58 Concluslon 58 rastand Current ........................................................................ FY2025 Program Improvement Request # 1 of 4 Department: Public Works Division: Environmental Services Element: 3420-Recycling PIR Title: Expanded Food Waste Collection Program Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — $ — $ — 512000 Seasonal Part-Time $ — $ — $ — 513000 Overtime $ — $ — $ — Other Compensation $ — $ — $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? $ — $ — Expenses 520000 Contractual Services $ — $ — $ — 558000 Supplies $ — $ — $ — 533060 Curbside Collection Svcs $ — $ 396,000 $ 396,000 Total Expenses $ — $ 396,000 $ 396,000 Purpose/Description of Request: This request is to enhance the food waste curbside collection program. The current pilot program is being funded through ARPA. This request is to put the funds in the operating budget to begin expanding the program. The requested funds would fully fund the collection cost for the existing 2,000 customers and would add an additional 2,000 people to the program. There will be a slight offset in cost by reduced refuse tonnage in the first year. Service Implication: Failure to support this program will lead to continued higher costs for refuse disposal as food waste makes up a large portion of the total weight being delivered to the incinerator. It will also prevent the Town from achieving sate and local goals of waste reduction. 3000 - Public Works 1 FY2025 Program Improvement Request #1 of 1 Department: Health Division: 6500-Health PIR Title: Health Dept. Staff Electric Vehicle Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses Additional vehicle for Health Dept staff $ 50,000 $ 50,000 Total Expenses $ 503000 $ — $ 50,000 Purpose/Description of Request: The Health Office has historically had one vehicle. The Health Department is now fully staffed and has 2 full-time staff that conducts routine inspections and 1 staff member that conducts home visits and performs other functions throughout the Town. The 3 staff members are sharing one vehicle and have to coordinate work load around the availability of that one vehicle. This is not the best use of time for the inspectors and does not support the highest level of service to the community. After consulting with Maggie Peard and Marc Valenti regarding the cost of new EVs, it was suggested, based on size and storage capacity needs, to propose a cost of$50,000. The Town will be eligible for a rebate from the State off the price of the car. Service Implication: This request is for an additional vehicle so that inspections and other Public Health related work can be accomplished in a more timely and efficient manner. 6000 - Human Services 1 FY2025 Program Improvement Request # 1 of 5 Department: Town Manager's Office Element: 8210 - Org. Dir. &Admin. PIR Title: Consultant Services - General Liability Insurance Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? $ — $ — Expenses 52120 Professional Services $ 25,000 $ 25,000 Total Expenses $ 253000 $ — $ 25,000 Purpose/Description of Request: This funding request is for consulting and bid evaluation services for Town insurance. Once the Town selects a consulting firm through a competitive bid process, the firm would provide property and casualty insurance consulting services for: an inventory of municipal and school services; the identification of risk and exposure associated with those services; and the identification of coverage available to mitigate risk and exposure. The firm would prepare specifications for a request for proposals for Town and school insurance, review responses, and provide a recommendation to the Town. This cost estimate is based on recent services provided by Kevin F. Donoghue &Associates for another town of similar size and scope of services as Lexington. Services include: -Broker RFQ -Managed Insurance Marketing (Specifications and Proposal Analysis) -Worker's Compensation Third Party Claim Administration RFQ and Proposal Analysis -Renewal Insurance Policy Review and Summary Service Implication: The Town last solicited risk management consulting services in 2019 to be provided in FY2020 (it hired Kevin F. Donoghue &Associates). Best practices indicate that it is prudent to bid out every six to eight years for general liability insurance to check market rates and to ensure that the Town is receiving the most appropriate coverage at the best possible rate. 8200 - Town Manager 1 FY2025 Program Improvement Request # 2 of 5 Department: Town Manager's Office Element: 8210 - Org. Dir. &Admin. PIR Title: ADA Town Building Self-Evaluation and Transition Plan Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses $ 75,000 $ 75,000 Total Expenses 1$ 753000 $ — $ 753000 Purpose/Description of Request: This funding request is for consulting and professional services to conduct an Americans with Disabilities Act Self-Evaluation and Transition Plan for the following Town Buildings: the Town Office Building, the Cary Memorial Building, the Community Center, the Cary Memorial Library, and the Samuel Hadley Public Services Building. Self-Evaluations and Transition Plans are required by the Americans with Disabilities Act to provide for the identification and removal of barriers that hinder physical and programmatic access to Town facilities and services for those with disabilities. The Self-Evaluation will include a list of physical barriers in the selected Town facilities that limit accessibility for those with disabilities and the Transition Plan will determine the necessary costs and schedule associated with removing the identified deficiencies. Service Implication: The Town last conducted an ADA Self-Assessment and Transition Plan for Town buildings in FY2012. Conducting an update to the ADA Self-Evaluation and Transition Plan will aid the decision-making process for when pursuing capital and programmatic improvements in the selected Town buildings and align the Town with the Commonwealth's Public Accessibility Community Compact Best Practice. An appropriation would also provide matching funds for the Massachusetts Office on Disability FY2025 Planning Grant cycle. 8200 - Town Manager 1 FY2025 Program Improvement Request #2 of 2 Department: Finance Element: 8420 - Treasurer/Collector PIR Title: Tyler ERP/Cashiering Module Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses $ 105,000 $ 40,000 $ 145,000 Total Expenses 1$ 1053000 $ 401000 $ 145,000 Purpose/Description of Request: Tyler ERP/Cashiering is an advanced point-of-sale cashiering system, allowing for seamless integration of a variety of billing systems and hardware such as cash drawers and card readers to provide an optimized collections experience. The new software module would serve to replace existing applications/technologies including Invoice Cloud and UniPay and serve as one, integrated system. Service Implication: Without Tyler ERP/Cashiering, we would continue the use of many applications/technologies that do not integrate well together. The main benefit is the elimination of several of these applications and having an integrated system that talks directly with our Financial System, MUNIS. Having an integrated system will eliminate some tasks and increase processing efficiencies in certain areas. This module is expected to improve the customer experience both at the counter and in online bill payments. 8400 - Finance 1 FY2025 Program Improvement Request # 1 of 2 Department: Finance Element: 8410 - Comptroller PIR Title: Water and Sewer Rate Study Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses Rate Study $ 50,000 $ 50,000 Total Expenses 1$ 503000 $ — $ 50,000 Purpose/Description of Request: This program improvement is a one-time request for consulting services to perform a full rate study for the Water and Sewer Enterprise Funds. This funding request is recommended to be split equally between each of those funds ($25,000 each). This study will review the Town's current tiered rate structure and will advise on a new rate structure that will allow the Town to migrate to quarterly billing. This study may also consider options for new tiers or specialized rates. The estimated cost was based on recent studies from peer communities and should cover consultant presentations and public outreach as needed. Service Implication: The Town is in the final phase of implementing and Advanced Metering Infrastructure (AMI) capital program initially funded in FY2020. This infrastructure allows for frequent and remote readings of water meters. The availability of this on-demand usage data will allow the Town to migrate to quarterly billing. With quarterly billing customers will receive bills on a more regular schedule and can spread payments evenly throughout the year. Quarterly billing will also benefit the Town's Finance department in their ability to manage cash flow and revenue collections during the year. 8400 - Finance 1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2025 Fee Schedule for Recreation& Community Programs PRESENTER: ITEM NUMBER: Melissa Battite, Director of Recreation & C ommunity P rograms I.5 SUMMARY: Category:Decision-Making Attached please find the recommended fee increases for the Recreation Department, highlighted in green, all other fees are to remain level. Melissa Battite, Recreation Director will present and available for any questions. SUGGESTED MOTION: Move to approve the 2024 Recreation Fees as presented and attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 7:30pm ATTACHMENTS: Description Type Lexing-vton, MEMORANDUM To: Select Board FROM: Melissa Battite, Director of Recreation & Community Programs GATE: January 22, 2024 SUBJECT: F 25 Fee Schedule The Fee Schedule reflects requests for fee adjustments for several Activity Types within different Cost Centers and Core Program Areas as highlighted in the attached schedules. The adjustments tale into consideration market price, cost of living increases and other expens es, associated with deliveringthe articular service. The fees will be implemented Burin p p g the Fy2025 Budget year and applied as those seasonal registrations and facilities are available during the FY24 year. The overall revenue projections associated with the adjustments is $64,424.50 in the following Cost Centers: Aquatics $ 6,610.010 Golf $ 15,081.00 Tennis/Pic leball $ 60.00 Camps & Clinics $ 6,510.00 Adult Programs & Leagues $ 131 72 .00 Youth Leagues 1, 080.00 Community Center $ 733.00 Outdoor Recreation Facilities 19,007.50 Total $641524-50 The Recreation Committee met on January 17, 2024 and unanimously voted to support this request.. 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(D /1�/�ii ya /fir/('///%//�i�j�l/�il�,,,:�//�/��i je� %�✓�%�/li���/j .i'ti+ "" �,I/,ri��� /✓%it!r;/,rJ�il/�yl/>1!r%��//u�i�rJ r/Oli///,�I/- fA liif/�%l�/fi/%//ir r�/r/��//,, 1��✓%r//r/�//ir/��ilir�oi��✓(>rlri./���i�r�%%r/rrr%��... +�y /�/l�j1��' vf�r///�f��i r/;'Ir/�//f "��✓/� rr1�f��/✓rl�r�t,ir,r( �,///r/%!�', a%rrrilii,�/��l�i j/��//,,%%� `1r�G� r�//,✓%��/i�irri�%i%%; /�r�i fi//ri�/„fi�iil%//f�l/i/ f��,t 'y�//r��;✓rl/%/,, %i%d�/,/, ��/!�/ir��/C,fir%"/���/�//l r l%�/��i%/r�l/�rf✓irf,%ir'1,: AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2024 Annual Town Meeting PRESENTER: ITEM S uzie Barry, Semiq uinc entennial NUMBER: Commission Chair; Elaine Tung, Affordable Housing Trust Chair I.6 SUMMARY: Category:Decision-Making 2024 Annual Town Meeting Jim Malloy and S uzie Barry will up date the S elect Bo and on Artic le 24:Appropriate F unding for S emiquinc entennial Commission. Elaine Tung, Chair of the Affordable Housing Trust, will update the Select Board on Article 3 3:Authorize the Select Board to Seek Affordable Housing. The Select Board will assign presenters, discuss articles and may take positions for 2024 Annual Town Meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 7:45pm ATTACHMENTS: Description Type Article 33 affordable hou,�Sling nnotion Backup Material F) Article 33 affordable housing slides 11'resentation. F) Article 24 semiqUincentennial rrution. Backup Niaterial F) Wbrking I....)ocumlent........Sele(.,-t Positions 2024ATNII Material Town of Lexington Motion 2024 Annual Town Meeting ARTICLE 33 AUTHORIZE THE SELECT BOARD TO SEEK AFFORDABLE HOUSING MOTION: That the Select Board be authorized to sell, lease, or otherwise dispose of Town-owned land described as parcel 68-44, located on Lowell Street near the northeast corner of North Street and Lowell Street, for the purposes of developing affordable housing thereon on conditions acceptable to the Select Board, and to authorize the Select Board or its designee to enter into such agreements as are necessary for such purposes including a land disposition agreement or a lease not to exceed 99 years in length. 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LM 0 Q cn U O � om C: M � 3 CN cn 0 � cm CN N � CI) C: V E O a x � cn M N J U 0cn 4ftQ cn wima V*W'a 0 � Q) Z cn C: C: '0 0 0 (D .(n C)) .� z C ._ co 1713 0 J 0 � Q Town of Lexington Motion 2024 Annual Town Meeting ARTICLE 24 APPROPRIATE FUNDING FOR SEMIQUINCENTENNIAL COMMISSION MOTION: That the Town appropriate $500,000 for the purpose of the celebration of the 250th Anniversary of the Battle of Lexington, including personnel costs, supplies, equipment, event support, planning, promotion and advertising therefor, and all incidental costs related thereto, as coordinated by the Semiquincentennial Commission-Lex250 with the approval of the Select Board; and that to meet this appropriation, $500,000 be appropriated from the General Fund unreserved fund balance. (01/31/2024) 1 h A h O ca � pq a O m +J U v I cn cto0 ct o O o O � Pam., M O03 a ! u u I CIA ct rA VD 4-4 tb 4-4 un '� •�, U � '� � � � �' N � �,, �- �' � � •� � N .� N � N p cam, O '� O k •� N M t `O r— 00 (:rl\ ,� h A h Ln O H ca � pq a O m U cn [-- V W U PLO a� ct �-o ct o a cj U ct ct U o •°4-4 ct 1-4 bh CIO r-, ct ct ct •� •u ct ct M ct G!JCIO -� N cn �n h A h O H ca � pq a O co U v cn ,� O 4-4 ct cn 4-4 ,Con cn ct W M AEn a� 'O cn CA ct ct •N ap v O Q U ct ct M M c� c� ct _ V1 V1 _ Uc 4-4n t� �--! ^-4 t4r� O O O O O O —0 O tj CIO Q-, N cn N M 6 .-� N N CA CIAN N N N G� N N M M h A h Ln O [* 5 ca � pq a O m U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N `O `10 � `O N N N N N N N4-4 N u ct O b0 4-4 ct cn bb cn ct [� [� c [� O ct EnCJ �' cn cn c cn u O ct `� `� a3 O o cn ct u 4-4 cl 4-4 ct tb a U' .� N n O O O O L� U o ct N N N N cn O Oct WD ct O h A h PLO CN 0 N ca � pq a 0 m U v U W U o o N o a� p •O '� cct •�' U o o � � ct O O 47, 7 o ct . tb Ct -C� 7� 7� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Preliminary Review of Goal Setting Meeting Report PRESENTER:TER• ITEM S NUMBER: Board Discussion I.7 SUMMARY: Category: Informing During the fall of 2023, the Select Board engaged Jon Wortmann to interview staff and Town Committees to gather input for the upcoming two-year goal set. The Select Board met on 11 October 2023 to review the s e aspirations and identified the Board's top priorities. Each goal was assigned to one member of the Board with a second member volunteering on some to assist as needed. During November and December Board members worked with Mr. Wo rtmann to identify measurable actions against those goals. The Board will review the collected goal set and proposed actions. Final review and adoption is expected at the Board's meeting on February 12. SUGGESTED MOTION: None FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/5/2024 8:45pm ATTACHMENTS: Description Type 2 b ]q: ckup Vlaterial. DRAFT 20 January 2024 FY 2024-2025 Select Board Goals — DRAFT Joe Pato & Jon Wortmann During the fall of 2023,the Select Board engaged Jon Wortmann to interview staff and Town Committees to gather input for the upcoming two-year goal set.The Select Board met on 11 October 2023 to review these aspirations and identified the Board's top priorities. Each goal was assigned to one member of the Board with a second member volunteering on some to assist as needed. During November and December Board members worked with Mr.Wortmann to identify measurable actions against those goals. 1) Vibrant community by increasing housing in both diversity of fill Hai Mark Sandeen stock and price 2) Recognize and minimize issues around construction toe Pato Mark Sandeen preserving quality,of life ........ 3) Create a vibrant downtown Doug Lucente Jill Hai 4) Improve efficiency of communication in meetings and more toe Pato Suzie Barry broadly with staff 5) 100% renewable energy Mark Sandeen ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 6)Advancing age-in-community initiatives for Lexington seniors Doug Lucente 7) Effectively engage and project new information regarding the Suzie Barry high school project Goals with proposed action items: 1. Vibrant community by increasing housing in both diversity of stock and price Primary: Jill Hai Assist: Mark Sandeen a. Identify and support alargely/exclusively affordable housing project that can be started within 12 months. b. Increase awareness of LexHAB Legacy Campaign resulting in increased participation year over year for 2024 and 2025 (v benchmark 2023). c. Continue to identify and evaluate Town Properties for possible affordable or mixed income housing development. d. Explore options for increased workforce housing. 2. Recognize and minimize issues around construction preserving quality of life Primary: Joe Pato Assist: Mark Sandeen a. Revise the noise by-law to remove ambiguities about construction techniques and the need for mitigation plans for consideration at the Annual Town Meeting 2024. b. Reconstitute Noise Advisory Committee and create a process for revising the noise by-law to establish noise limits appropriate to location or activity and clarify enforcement to be completed no later than Annual Town Meeting 2025. DRAFT 20 January 2024 c. Create incentives to preserve tree canopy and consider additional limits on tree removal while balancing the need for development. To be considered no later than Annual Town Meeting 2025. 3. Create a vibrant downtown Primary: Doug Lucente Assist: Jill Hai a. Prioritize the list of most impactful ideas generated by Board and community including Fall 2023 workshops. b. Identify how many ideas can be executed by December 2025. c. Execute those ideas. d. Improving tourist traffic by 10% independent from 250 events. e. Increase tourist focused social media. f. Create incentives to keep downtown properties occupied. g. Complete streamlining of sign approval processes. 4. Improve efficiency of communication in meetings and more broadly with staff Primary: Joe Pato Assist: Suzie Barry a. Consistent inclusion of Select Board's key concerns in materials for meetings. i. Update critical information requested sheet after dialog with staff and make sure all item presenters are given this guide before they submit packet materials. Guidance update to be completed by January 2024. b. Keep Select Board current on key concerns and initiatives for each town committee. i. Select Board Liaison / Point of Contact to provide a summary statement with the "top three concerns" for each of their committees at least twice a year. c. Committee members are aware of the activity of and opportunities with other committees. i. Re-instate a committee chair (+1) breakfast meeting to provide venue for semi-formal sharing of activities. First session to occur after Annual Town Meeting 2024—to be conducted at least annually in consultation with committee membership as to frequency. 5. 100% renewable energy Primary: Mark Sandeen a. Transition to 100% Renewable Energy. i. Add 4 MW of solar energy installations per year. ii. Switch 30 million kWh of commercial electricity use to 100% renewable each year. b. Electrify Everything. i. Convert 600 homes per year to heat pumps. ii. Add 700 electric vehicles per year. iii. Complete Net Zero Police Station. iv. Establish Net Zero design standards for new high school design. v. Establish High Performance Building standards for existing municipal buildings. DRAFT 20 January 2024 c. Municipal Leadership. i. Successful implementation of the 10 Communities Demonstration Project. 1. 160 fossil fuel free homes in the first two years. 2. First hybrid life science lab building occupied. ii. Publish Building Energy Use Disclosure Data for largest commercial buildings. iii. Complete Network Geothermal Feasibility Study. iv. Develop the Getting to Zero Emissions Transportation Plan. 1. Set targets for vehicle miles traveled reductions and emissions reductions. v. Develop Town's Fleet Charging Infrastructure Plan. vi. Curbside Composting for one third of Lexington residents. vii. Become a Climate Leader Community. 6. Advancing age-in-community initiatives for Lexington seniors Primary: Doug Lucente a. Implement Progressive Property Tax Relief for Seniors: Develop a policy to cap property tax increases for long-term senior residents, ensuring their financial stability in their current homes. b. Develop a Senior Home Adaptation and Assistance Program: Establish a program to provide financial aid for home modifications to improve accessibility, along with a service for essential home maintenance, helping seniors maintain independent living in their homes. c. Expand Accessible Housing Development: Partner with developers and housing authorities to increase the construction of senior-friendly housing units, focusing on accessibility and affordability. d. Facilitate Access to Financial Planning Resources: Offer workshops and resources on financial literacy and retirement planning, assisting seniors in managing their finances effectively for long-term residency. 7. Effectively engage and project new information regarding the high school project Primary: Suzie Barry a. Identify ALL the municipal departments (Senior Municipal Staff) and Boards/Committees that should be present at the table to ensure clear and effective communication. i. Work with municipal staff to prepare clear written and visual data and presentations to the community regarding the overall project. b. Facilitate easy information sharing. i. Add a spot on the front page of the Town Website that will take you to the specific School Building site that is housed on the Lexington Public Schools Site. ii. Collaborate to ensure that all meetings related to the School Building Committee and sub committees and working groups be publicly posted and promoted thru the town's outward facing push communications means including but not limited to: town website, town newsletters (electric and print) social media, print media, various lists (TMMA, Lexington list)). If they are hybrid or remote meetings request video recordings are made and links posted. DRAFT 20 January 2024 iii. Included at a minimum a monthly update in the Link to Lexington with information beyond just meeting notices. iv. Collaborate with the School Committee on a column in the Lexington Times and Lexington Observer with updated information. c. Identify groups in the community that need to be made aware of the project and otherwise would have little to no knowledge of it from their present community participation. All goals will be continually reevaluated under the lenses including: • Recreation facilities for all • 250 celebration events • DEI Increasing the broader diverse participation, professional and civil • Welcoming all people in Lexington • Considering health in all decisions • Diversifying the commercial tax base