HomeMy WebLinkAbout2024-02-05 SB Packet - Released SELECT BOARD MEETING
Monday, February 5, 2024
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
6:30 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
4 5 8 0 if they wish to speak during public comment to assist the Chair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Announcements and Liaison Reports
TOWN MANAGER REPORT
1. Town Manager Weekly Update
CONSENT AGENDA
1. Approve Select Board Committee Appointment
• Greenways Corridor Committee Non-Voting Member- Susan Kenyon
2. Sign Warrant for Presidential Primary
3. Approve Select Board Meeting Minutes
• January 17, 2024 Select Board
4. Application: One-Day Liquor License - Lexington Community Media Center, Inc.
d/b/a LexMedia, Lexington Depot Building, 13 Depot Square
. Annual Meeting
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Application: Common Victualler License - Mothership Alewife LLC d/b/a Revival 6:40pm
Cafe+ Kitchen, 1729 Massachusetts Avenue
2. Approve Expenditure of Funds for Gift of Cash Received by Fire Department 6:45pm
3. Vote to Lay Out Tucker Avenue as a Public Way 6:5 0p m
4. Review American Rescue Plan Act(ARPA) Requests for Fourth Quarter of 2023 7:00pm
5. F Y2025 Fee Schedule for Recreation& Community Programs 7:30pm
6. 2024 Annual Town Meeting 7:45pm
• Presentation-ATM 2024 Article 24:Appropriate Funding for
S emiquinc entennial C o mmis s io n
• Presentation-ATM 2024 Article 3 3:Authorize the Select Board to Seek
Affordable Housing
• Select Board Article Presenters, Discussion and Positions
7. Preliminary Review of Goal Setting Meeting Report 8:45p m
EXECUTIVE SESSION
1. Exemption 3: Discuss Strategy with Respect to Collective Bargaining- Cary 8:55pm
Memorial Library Staff Association(Local 4928, MLSA,AFT-Mass,AFL-CIO)
ADJOURN
1. Anticipated Adjournment 9:25pm
Meeting Packet:https:Hlexington.novusagenda.com/agendapubhc/
*Members of the public can attend the meeting from their computer or tablet by clicking on
the following link at the time of the meeting:
https://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyYlAvcWc5dONsQOJIQT09
iP ho ne one-tap:
+13092053325„99739813810#,,,,*153496# US
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Telephone:
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• +1 312 626 6799 US (Chicago)
• +1 646 9313860 US
+1 929 205 6099 US (New York)
Meeting ID: 997 3981 3810
Passcode: 153496
An Act Relative to Extending Certain State of Emergency
Accommodations:https://www.mass.gov/the-open-meeting-law
The next regularly scheduled work session of the Select Board will be held on Monday, February
121 2024 at 6:3 0p m via hybrid participation.
The next regularly scheduled meeting of the Select Board will be held on Monday, February 26,
2024 at 6:30pm via hybrid participation.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leyfqedil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Announcements and Liaison Reports
PRESENTER: ITEM
NUMBER:
Select Board Members
LR.1
SUMMARY:
Under this item, Select Board Members can provide verbal updates, make announcements, as well as comment
on any additional points or concerns. There are currently no written updates or announcements for the
February 5, 2024 meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Town Manager Weekly Update
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager TM.1
SUMMARY:
Attached please find the Town Manager's Weekly Updates for the weeks ending on:
• January 26, 2024
• February 2, 2024
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024
ATTACHMENTS:
Description Type
E) Weekly I Jpdate 1 26 24 Covet,Memo
E) Weekly U dat e 2 2 24 (b v e r V11 e rrx.)
P
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IN
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1775,2025
- N i^SAn wunuSir u S
Town o Lexington
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: January 26, 2024
RE: Weekly Update
The following is an update of activities for the week ending January 26, 2024:
Town Manager Updates:
• Attached please find the updated ARPA Spreadsheet and requests for additional funding, which
also includes the Program Improvement Request (PIRs) funding requests. This is scheduled for the
February 5, 2024 meeting for discussion/approval of requests. For that meeting, I will also be
providing a recommendation on the outstanding balances that can be closed to general ARPA fund
balance. As of this time, the Town has committed $8,339,658 of the total $9,903,381 ARPA
allocation to the Town. If all of the requests that are included in the attached are approved, there
would be a balance of$492,838. However, there is an unexpended balance of$2,615,705 (of
which approximately$120,000 has been identified that can be closed out, which includes the
$85,000 from Participatory Budgeting for the dog park). This information will be included in the
Board's meeting packet for 2/5/24 as well and will be updated with the total amount and accounts
that can be closed at this time.
• Attached please find the agenda tracker for upcoming Select Board meetings.
Land Use, Housing and Development:
Planning
• On Wednesday, February 7th meeting starting at 6:00 pm the Planning Board will hold a public
hearing on all zoning amendments.
o Signs
o Short Term Rentals
o Permitted Uses and Definitions
o Inclusionary Housing for Village & Multi-Family Overlay Districts
o Max. Height in the Village Overlay District
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
o Technical Corrections
0 507 Bedford St. & 509 Bedford St. Zoning Map Amendment to be in the MFO District
(Multi-Family Overlay—Bedford ST. North)
Recreation & Community Programs:.
• Each year, the National Recreation and Park Association releases the results of the 30 Under 30
Program. There were more than 100 outstanding nominations from 26 different states. The impact
of each of the nominees was truly awe-inspiring and scoring was very competitive. We're excited
to share that the list of 30 Under 30 winners has been released in the February issue of Parks and
Recreation magazine!
Here is the ezine format of the article:
b.lt s.-////e.zine. I)q�.or,!Jni q/1"arl<s Recre,,-fl ion M e/febi'
Way to go Kate! Thanks for all you do for Lexington!
ar un ,.a gimri y am"i 41 Jr/%
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M
e PAhTown of Lexington
Fire Department
IN
Derek Sencabaugh Tel: (781) 698-4700
Chief of Department Fax: (781) 861-2791
2024 ARPA Request
Electric vehicle and storage system fire nozzle
Fire Department
$6,547.00 State Bid List
This request is to purchase specialty fire nozzles used to aid in the extinguishment of electric vehicle battery fires.
Electric vehicle battery fires present a serious problem for fire departments as the batteries are enclosed in boxes
under the vehicles. This request would allow the Fire department to purchase three separate size by gallons per
minute to deal with vehicles from cars to box trucks.Many times,it requires upwards of 40,000 gallons of water to
extinguish EV fires. This equipment would allow firefighters the ability to set up these extension nozzles under the
burning vehicle and aid in the extinguishment by flowing water to the specific area of the battery. This product is a
one-time purchase and can be ordered anytime.
Respectfully submitted,
Derek Sencabaugh
Chief of Department
45 Bedford Street Lexington,MA 02420
0
Town oLexingtoi,,t
r-4 >
z
10
FirDepartment
APR11I Iy'r
4 IN UD e-i-ek Seticabaugh Tel: (781) 698-4700
��� l
I
Chlef of Depai-ttiiejil Fax: (781) 861-2791
20,24
ARPA Request
Fire dose
Fi,re Depailm ent
i
This reqUest is to purchasereplacenietit and,spare firehose, we have ar lr1venf ry of spire lease aiid this reqUest
NVOUld add to and replace some of tl at current inventory. Hose is required to be tested annually an "E hose tell
with dainage from fire, wear arld leaks,. W ,brave noted,that hose r 1acerri.ent order deliveries are taking Lip to a year
fr•orri order date and, in the vent of a inr r 1� to fi-om ani �:r an, ern-re ' r l�l l�renii l c t��t�n in tion \ve
Nvould be a year out from the order date to replace an lost inventory. Lrl-last order was placed for the new fire
engine on 6/22 2 and i's expected in April 2024."I'lus inventory listed represents two fire enginesworth ofhose.
1.751f "Fire attack hoes
0)2. 11[00'Fire Att,ack t-less
) 1.75 x 6'Fire Attack i tail
(24)TO x 100'SY1' TEI1171,I �I t,MBER SUPI Y 140S
)411x 5 ' SY TE1111TIC RUBBER BER t,.JI't'`LY HOSE
I
"l"his prose could be oi-d r d and under contract ahead of the l li t-y(late.
Respectfully ul m i tt d
T,.,
/ L
Derek ncab rr g
Chief of Department
45 Bedford Street Lexingtoti, MA 024201
Quote
RescuE Sys'tLcms Date Quote- #
North Lcast
28,0 Milton St De dam MA 02026
1 -325 39 3 Fax# 61 -3 5- 23
Quote For
Lexfiigton Fire Department
Brandon McKinney
5 1dfrd St
Lexington MA 022
MA WBE certified with SDO
City of I ston"s SLBE/MWBE FOB 'Terms
MA State Contract PSE101 VC6000185170,
Item Description Qty Price E... Total
E;'O tro-135 x.�� !EXO METRO 1.' "x 50'Treated Wayout o Blue n di ed Alum.Coupling.r 30 243-010 , .
Iron Pipe(NPSfi) COLOR
1 1DFAESY- ' 11 ENT'IFY-Fern l -SLOB 1,1 r Code-E _SLOT 2,Stamp-Yellow Pencil 30 19.00 570-00
i
1 XOM tro-1. .w. EXO METRO 1.7 "'x 1 'Tre ted`ayo ut(mow)Blue Anodized Alum.,.Coupling 9 443.003 . O
iron Pipe NP H) COLOR `
D80IDFAESY-24iLNT1F "" p" rnl SLOT 1.Bar C -Epoxy-SLOT 2,Stamp_Yellow Pencil 9 19.00 17 1.00
XO tr ,1. ', . EXO METRO 1 75"x 6 FT'' Teat d W y t(mow)Blue,Anodized Alum.Coupling 143.001 8�58.00
Please specify National.Standard �N or Iron Pi NP" "l1 COLOR
D 1DFAE SY_2 1DENTIFY-Pule SLOW 1,Bar Code-Epoxy-SLOT 2,Stamps-Yellow Pencil 6 19.00 114.00,
XO tr -2.5 ... EXO Meta . " 5 "tr t 1.Wayout(Arrow)Blue Anodized Alum Coupling- .5" 40 329. 13,160.00
National Standard
L 1DP P " -2 iDENTIFY-Female-SLOB"1,Bar Code-Epoxy-SLOT 2,;Stamp-Yellow Pencil 19.00 .
XOMetrn- .5- ... EXOMETRO(820MTL 2.51'x 6;boot Wa ut(Arrow)Blue AnodIzed Alum.Coupling 6 199.00 19194.00
2 1 2 x 2 111 R/L(Set)
E
D80
IDFAESY-2 IDENTIFY-F 1 -SLOT 1,Bar Code-Epoxy-SLOB"2,Stamp-Yellow Pencil 6 19.00 114.00
Rubber r "' 100'-24 YELLOW Deluge "x 1. "SYNTHE IC.LIBBER SUPPLY HOSE Hydrowlick Gold j 24 759.0018,216.00
Anodized' try couplings.,These couplings come with the iReflectTm lock levers and
801DBAESY-24 iDentify Both Ends 24 25.00
Slot 1 -far Code Clear Cover
Slot 2-Stamped/'Yell w No Cover
i
rubber "x 5 "-24 BUE Deluge "'x 5 'SYNTHETIC RUBBER SUPPLY HOSE T drerwiel Gold 3 479.00 11,437.00
Anodized StorzTm couplings.These couplings cogs with the iReflect,Tmlock levers and
"Lock Protector""(Color)
8011)BAESY-24 iDentffy Both Ends 3 27'5.00
Slot 1 -Bar Code Clear Cover
Slot 2-Stamped 'Yellow No Cover
i
Quoted prices valid for 30 days Subtotal
Sales Tax (0.0%)
Toga I
i
northeastrescue.com info@nor str scue.com
MERCEDES ELWRVO LEAjDER
Honeywell M A U MCA TEMILES LIMITED, . 19 STFFJ-VnL1GHr
F-11-Z40
A Soft,11-0 D,oinJ 7F
rrr.,r x.m err"wry.a.,.as *"
r
Quote
N'oPthosast
,.
I
Rescue Systems Date quote
"00 280 Milton St D dh :m MA 02026
61 -325 3 93 Fax# 1 325- 23
Quote For
Lexhilgton,Fire Deparft'nent,
Brandon McKinney
45 Bedford St
Lexington MA 024,20
r
MA WBE
card with SDO
City of Boston's SLB,E/MWBE FOB Terms
MA Stag'Contract PSE01 VC60010185170 manufacturer Net 30
Item Description Qty Price ... Total
nib "x T'- RED Deluge "" FT'SYNTEHETIC RIBBER SUPPLY HOSE-Hydrowick Darold 6 4210,002,520.00
Anodized Storz Couplings.'These couplings,come with the iRefiect lock levers and"Lock
rt
Slot 1, -Bar Code/Clear Cove
Slit 2-Stamped Yellow No,Cover
j I
i
Quoted Prices valid for 30 days Subtotal 51�2 16.00
Sayer Tax (0.0 w
I
Total $5 1 5216.00
MERCEDES ELF
I B RWW LEADER n Honeywell BAUM, S IG
TEXTILESLIMITED °
A ktire"�' �" +0-e,u.0rr.�r a.ww�4� �.,
1
owti ot Lexington
ram.
Firevepartiment
APR IL 11.
l' 4
I
Derek Sern -uigh T t: ('781)698-4700
Chief of Depailment Fax: (''781) 861-2791
2024 ARPA
Portable io Interoperabilitv Projec,
E
$691353.70 Esunnatevendor provided State Biel Pr i i.rr
This i a requestby the Fire, Emergency Fanagenient Departilientsto purchase 12 Mr.lti- aril Portable radios,2
batteries, lapel illicrophones and battery h rge . 'We have identified a need for the purchase of the requested
equi nient t fill gap during large ni. r n i , Special everts and town Wide celebrations.tin . � hei r� li f�r� nt
radio p trIrr I assigned by the Federal Coni"Illr.rrli ti r.Commission CC that dictate where rtain agencies
both public aild private caii operate Under Specific licensing. The different ageticies in town operate oil VfiF(DPW,
W F (State Police ar�trr e t f Fire e Services and IIIL'Ilti l
ltrr� r Parks), l (Fire,,Police, l�rcrrl
additional ageil i . Add,iti rrally,there are conventional and,digital chantlels ire.these P tr-Uni , Fire, schools, i
DPW nvenli'nal and, Police ig tal . There are also mandate fi-oni the Statewide int r operal ility
C 1,111r1tini ation Division that r grim per-twin levels ofinscription ar�d int r� p� rab lit f ire theevert of an ' rat that
requires mutual air at the local state and federal � i�,� i �,. � l
level.. 1l fir o+�r.rr rr� r�t cif"these p� r.frr�r-�rlr that incorporate ate all
thebmidrS Usedire .� ire t l�r WOUl l a.11 r pr' tati f-oni each rr town agency to utilize radios based rl the
tleeds of thelifievent. Ail exa
nlple is that police and fire call alwas comillunicate with.each other as we have
built 011t our systen-is to have r edUn lair y and shared capablItties if needed. The DPW NNTluch operates oilVI-IF has
no way to coordinatenionit r the needed resources lrrrMing special events and or storms etc. Having,the ability to
keep a cache ofadditional portable radios Will benefit the town as the l nland for regional IIIIIILilli ati rl I
q Si ent,is, increasing Statewide and this �r�ll allow��t ���rrrt�rr an inventory fir Patriots Day and,other
Town
' l l rati n . Attached you will find a quote and an.exani.ple of our FEMAICS205 Forni which shows som,etll
lif"rent radio requirenient .
The Fire e Departrn rrt has a portable radio pUrchase and replacenl.eilt schedUlO that is outside this request artid could
not support this initially l rrt should be able to incorporate it going forward,
This Uil rlTeIlt can be ordered and, l li red within a texv weeks.
i
Respectfully subilutt d,
IIIL
Chief of Departi'llent �
I
I
5 Bedford rc trM t Lexington, MA 0,2420
r
i QuoTA"rlON
Quote Number- P2 -1117
Quote Date.- Jan 17 2024
I'll Lis e t ronics
Page: 1
240 MAIN DUNSTABtLE ROAD
Voice: 603-402-4144
Fax; 6 3-3 - 34
TO
Lexington Fire Dept.
45 Be dfo rd, St
Lexington, 2
C U,S"t6 M��er I G "her aymp "er� �� � Fep,,,,,
Lexington Fire Dept. 2 16 2 Net 3 Days..................
1 , I � [ + ��r� 1+ r Unit 6 A ti
__�. ....__�,..�_ ��:,�� _.�__�:._�:.,.„��,: .�� . ��m .gym. ..m� � . �m .,. „�m� �m��. ..����. �..... ..�. ... .. . �..... n.. . . . .. .
12r F" u00BF"' F'� , 1 , ICI 55.00 29,4160.00
12. 32VP - Activation "15. ,580.00
b
580.001
12.00 3 F' -VHF VHF Activation Key 715.00580.
112.00 I N I! -L11 3900 Mah Non-IS Battery 219.25 2%631.00
Battery
12.00 KSC-5 K 'Charger, Single Bay, Rapid ate for 9 .30 1 r'107.60
K -L11
12.00 32 F Phase 1 r r l i r 1 5 w 1 40-
112.00 83220000,06 P25 Phase 2 TDMA 475.0051 a
12.00 8,326000006 10,24 Channels
12.00 3 3 ML]Iti-Key DES
12-00 8323000005 ARC4 (AD P Compatible)
f
12.00 3 6 25 Bluetooth ro ti
t
12.00 3 6 33 Bluetooth Option Low Energy
12-00 8326000001 P25 Authentication 1120.00 1440.00
12.00 8326000002i1 DC1 GE-St r Signaling 1 60.00 720.00
1.00 PSE01 IAA State Bid PSE 1 MA STATE BID DISCOUNT 22$61 . -220 1 .9
12.00 SLIBR,-PROG/SETUP SERVICE LABOR PROGRAM SET UP 125.00 1,500-00
__ __...._..a.__._
353.70
_.. _ ........
TOTAL69,353.70,
l
o 'Lexin
Tw n
9ton
Pisa Departinent
APRIL 19"
Derek Sei cabaUg el: 7 698-4700
Chief of Departnient Fax: (78 0 861-2791
22 A Request
Fire Prevention OfficeFurniture
Fire Department
$ 5� 7.67 WB Mason
This request is to pu.1-chase the necessary office furniture to fit out the new Fire Prevention nspe t r f .
Currently this office is a plan review room aredoesn't have the needed office furniture.This,bid is based on the
ftirniture that Nvas purchased atid installed when we rrioved into the new fire statl ri", This bid is for purchasen.r
Respectfully subi,nitted,
Derek Sencabaugh
Chief of Departn:ient
I
45
i
I
i
Bedford Street .,exingt n, MA 02420
1
1
1 of 2
-----------T- ..... .................
item Mfg Qty, Part Description Sell Ext Sell
Vil WW"OM'I Oil 6 i =Iwafmomw "AVOW..........
$ 517$ 517.2 9.
HON 1 V3 Stage 2 Leg Recta,ngle'T Foot .29
'P2 Paint Opts
;;Silver
'Standard Glide
:Memory Preset
......................4.............................................................................. ....... ....................... ............................ ..............
1 1 050�O Series,Tck,bid for 66"W Stack 1 168.9911 $ 168.99
2
#ors Strg Bck Enclosure
"Grd,A Fab
I
Landscape
iSlgate
.......................... ........... ....................................
3 HON x 27-7/8H Modesty Back Panel' $ 143.62: $ 143-62
Black
,'Grd Ll Standard Laminates.
I H a rest
.. ..... ...32.......81.... ........ .. 2.... ..
......1..
4
. ............... .................. ......... ......................................................................................... .................. ...... ... ....... ................ .... .........
0 N 1 1 11-arninate Modesty 13,h ,x 60w 9 39.8
:Grd Ll Standard Laminatesy. a
t
Harvest
'Harvest
Black
................. ............ ............................... ......... ...... ............................ ........................ .......-.....
RbN 1 166xl 5xI 5 Wall Mount Storage lam
51 $ 64�5.816:� $ 64�5�.86
�r
1 doors
'Grd L,l Standard Laminates
'Harvest
Grd Ll Standard Laminates,
Harvest
.........................................................1....................... ............................................................ .......................................................................... .................. ......
H 8x24x78-1/8 Wardrobe�/Storage Cab' $ 1 015.23:
6 HON 1 $ 1,015.23
flam dr lit
:'Loop/Satin
'Grd Ll Standard Laminates,
Harvest
ro
!Grd Ll Standard Laminales,
I Harvest
- 4......... ...... ..... ............. .............................. ...................... ................... ...............
7
'66W x 24D Rectangle Worksurface $ 207.69 R 0 N 1 207.69;
"Smooth, Flat
I Harvest
I Blaick
*.Grd Ll Standard Laminates,
Narvest
ftbneon4tdi ruzza\Lexi ng ton Fire Department\Plan room 111 1-23-2024,sp4 Wed Jan 24 09.31,49 2,024
f 2
...............................................
Item Mfg t Part Description, Sell Ex t Sell 11
L
178W x 30D Rectangle Worksurface 275-63: 275.63
8 H'ON 1
:Smooth, Flat
Harvest
Black
'Grd Ll Standard Laminates
Harvest
.........
................. ................... ...............
$ 330.24
'3 x14-1/429-1/2 Bookcase 2-s,helf
9 HON' I I $ �330.24'
ISmooth, Flat
Harvest
'Grd Ll Standard Laminates
Harvest
':Grd Ll Standard Laminates
*,Harvest
............................................ ............... ........................... ............................ .......
10, HON 2 :30Wx23-1/8Dx28-1/2H Lateral File 564-59: $ 1,129.18
Pedestal
'Loop/Satin
Black.
lGrd Ll Standard Laminates
Harvest
Grd Ll Standard Laminates
Harvest
.................. ...............a............ ........ ......... .......
............ ""'6'....8...4.......1...3... .................. ..........1 T36x2,4x29-1/2 Lateral File two drawereAe
'Smooth, Flat
'Harvest
IL /'Satin
:Grid Ll Standard Laminates
Harvest
Grd Ll Standard Laminates,
Harvest
Grd Ll Standard Laminates
Tbrvest
............. ......i.... .. 'R-....e...c...e''v-i*e.................... ..4................ ........4 D e Ii v e''r I n,s t ali. ............................. .....................$.......... 6616-66-1.................
12
lGrand Total 61,447.67
ftbneon4\bdiruzzalexington Fire Departme.nAPIan room 111 1-23-2024.sp4 Wed Jan 24 09:31:50 2024
M
e PAhTown of Lexington Fire Department
IN
Derek Sencabaugh Tel: (781) 698-4700
Chief of Department Fax: (781) 861-2791
2024 ARPA Request
Hartwell Ave Compost Site Water Main Extension
Department of Public Works/Fire Department
$75,000.00 Estimate provided by DPW Water Division
This request is a joint request by the Fire and Public Works Departments. The request is to extend the water main at
the Hartwell Ave. Compost Site. Currently the site only has one fire hydrant approximately 100 feet inside the gate
from Hartwell Ave. This project would extend the water main from that location and add a hydrant in an area
centrally located on the upper end of the property. The installation of this hydrant would allow the site to maintain
proper moisture content for their operations during severe heat and dry conditions. This added hydrant would also
benefit the fire department with fire control on the vast site.We have had fires on the back of the property
throughout the years and it is almost 3,000 feet away from the only onsite hydrant which is the equivalent of 3 fire
engines worth of supply hose.Most of the fires in the past have required 1 engine to extinguish but 3 to supply the
water in the current state. The budget would cover design, construction supervision and installation of the water line
and hydrant. The ability to install this water main extension is not in the current capacity of the Water Department
at this time and this project if approved would expediate the dual need and could be designed and under contract in
short order.
Respectfully submitted,
Derek Sencabaugh
Chief of Department
David Pinsonneault
Department of Public Works Director
45 Bedford Street Lexington,MA 02420
Town of Lexington
Town Manager's Office
APIUM11 �d
w, t�,,
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they've developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board's Nexus to the Pandemic for ARPA Spending:
• The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
• Revenue replacement for government services
• Premium Pay for essential workers
• Water/Sewer/Broadband
The Board's goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy
the Board's core values.
Should you have any questions please do not hesitate to contact me. Thanks.
u III u u u u u
Health and Safety Equipment and Training for Aquatics and Summer
Name of Project:Program Staff
Project Cost: 18)3 20Department: Recreation and Community Programs
Cost Basis:
$5,720 for First Aid/CPR/AED course for up to 65 staff
$8,000 for Lifeguarding and/or Water Safety Instructor courses for up to 20 staff
$4,600 for equipment (8 diverse skin tone manikins, 2 Red Cross AED trainers, adult and
infant training CPR masks, CPR training valves, adult and infant bag valve masks, CJ plastic
rescue board, ExoTube Rescue Tubes, 15 USCG life vests - infant/child/over sized adult)
Please describe the project:
Recreation and Community Programs is seeking funds to provide health and safety
training and equipment for our Aquatics and Summer Program Staff. First Aid/CPR/
AED, Lifeguarding and/or Water Safety Instructor courses would either be offered on
site this spring or reimbursements would be provided for staff completing the required
course(s) independently in 2024 prior to the start of the season. The goal is to have all
seasonal staff trained in First Aid/CPR/AED at minimum. Having trained Lifeguards and
Water Safety Instructors are critical to the operations of aquatics program as they teach
our community members how to swim and be safe around water. Safety equipment
would be utilized during course trainings, staff on-boarding and throughout the summer
at weekly aquatics in-services. Current equipment is old and outdated and the
inventory does not meet the current needs or size of our staffing team and/or programs.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
This project aligns with the Select Board's spending priority of health and safety. The
funds for this project will provide training and equipment that is essential for our staff's
roles which are vital to the recreational programming offered in the community. It will
provide the opportunity for staff to receive certifications that are required for their
employment with the department, and enable them to participate in in-services to
practice and maintain their skills throughout the season, all in an effort to keep
participants and patrons safe when enjoying our facilities and programming. Beyond
and maybe even more importantly, these learning opportunities will provide invaluable
life skills and knowledge to our staff, many of whom are students and young people
living in Lexington, that they can use throughout their daily lives. Our staff will also in
turn be teaching life skills (i.e. water safety) to community members participating in our
programs.
Date Submitted to the Town Manager: January 10, 2024
Submitted By: Melissa Battite
Town of Lexington
Town Manager's Office
APIUM11 �d
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James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they've developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board's Nexus to the Pandemic for ARPA Spending:
• The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
• Revenue replacement for government services
• Premium Pay for essential workers
• Water/Sewer/Broadband
The Board's goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy
the Board's core values.
Should you have any questions please do not hesitate to contact me. Thanks.
Community Park - Code Blue Tower/call box for Center Recreation
Name of Project:Center/Public Restroom building
Project Cost: $ 2 3)0 0 0 Department: Recreation and Community Programs
Cost Basis:
A request of$23,000 is being requested to purchase and install a Code Blue Tower for
the Center Recreation Complex. The newly renovated Restroom/DPW Maintenance
building will provide the power and network needed to activate the system.
Please describe the project:
This will provide a 2nd AED/emergency call box at the Center Recreation Community
Park. The first was installed in front of the Aquatics Facility in 2020. This second
install will provide additional access to emergency services, closer access, if/when
needed to the playground and or athletic fields and tennis courts closer to that parcel of
the Park.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
The request meets the Select Board's Nexus under the Public Health and Safety.
Date Submitted to the Town Manager: January 17, 2024
Submitted BY: Melissa Battite, Director
Name of Project:Police & Fire Staffing Needs Study
Project Cost: 12 O ) 0 0 0 Department: TOW n Manager
Cost Basis:
We obtained a detailed cost proposal (attached) for $105,000 plus travel expenses fro
the consultants. We do not have a figure for the travel expense and we do need to put
out an RFP or RFQ for this project, so this is an estimated expenses which will be more
definitive after it is put out to bid.
Please describe the project:
Over the past few years, the Police and Fire Departments have seen calls for service
increase and for a variety of reasons, overtime costs have increased substantially in
both departments. This study would seek to develop recommendations based on call
volumes by shift and would make recommendations on changes in shifts, whether
additional staff would reduce overall costs by reducing overtime and/or the appropriate
amount of staffing and overtime that needed to be budgeted for each department.
The proposal that the cost estimate is based upon is from the Center for Public Safety
Management, which brings expertise in both the Fire and Police Services for this type
of study.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
Public Safety and Health is one of the Board's nexus points and providing the
appropriate staffing to ensure the community has the appropriate level of public safety
services is important for the Town to determine.
Date Submitted to the Town Manager: January 24, 2024
Submitted BY: Jim Malloy, Town Manager
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CENTER FOR PUBLIC SAFETY MANAGEMENT, LLC
475 K STREET NW, SUITE 702 • WASHINGTON, DC 20001
WWW.CPSM.US 616-813-3782
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Exclusive Provider of Public Safety Technical Services for
International City/county Management Association
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Center for Public Safety Managemen't LLC
January 10, 2024
Jim Malloy
Town Manager
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Mr. Malloy:
Let our team become your team!
The Center for Public Safety Management, LLC, (CPSM) as the exclusive provider of public safety
technical assistance for the International City/County Management Association, is pleased to
submit this proposal to the Town of Lexington, Massachusetts for an analysis of police, fire, and
EMS services. The CPM approach is unique and more comprehensive than ordinary
accreditation or competitor studies.
The Town of Lexington is in the midst of considerable change with a new police headquarters
under construction, and improvements to the fire and EMS services.
The policed artmnt consists of a chief, two captains, five lieutenants, seven sergeants, 29
police officers, four detectives, one school resource officer, and one community resource officer.
This staffing provides these services to the citizens of Lexington:
0 Administration
0 Patrol and Enforcement
0 Traffic Bureau
0 Investigations
e Dispatch
0 Animal Control
0 Crossing Guards
The police department is accredited by the Massachusetts Police Accreditation Commission,
demonstrating it meets 339 MPAC standards.
The fire department deploys its resources from two stations with a minimum staffing provision
requiring nine per shift. The fire department human resources include a chief, two assistant chiefs,
four captains, 12 lieutenants, 44 firefighter/paramedics, and one fire inspector.
EMS is provided by the fire department which deploys two ALS ambulances (one from each
station) with the ability to deploy a third for special events.
Overtime is a central issue to the Town which is seeking to better understand the reasons for
overtime in the two departments and whether additional staffing would be appropriate or if it
might exacerbate the existing levels of overtime now submitted by both agencies.
We will begin our project looking at the dispatch and computer aided dispatch records for both
departments. This enables us to create an "as-is" picture of the performance levels of each
department for emergencies.
This data-driven forensic analysis will establish the existing workload demands for both
departments. Workload is a critical factor when determining what staffing levels are necessary;
different from calls for service which is a linear total that may or may not impact workload. As an
example, many agencies have on-line reporting for minor larcenies or property damage
accidents on private property. While these may be assigned a call for service number; no
workload by sworn personnel is necessary to close the report.
Using the workload rates established for the two departments, we will begin to quantity other key
factors that impact overtime. Examples are:
The Unit Hour Utilization rates for your EMS department. This forms the basis for determining
what is driving overtime, workloads, and service demands.
Identify and recommend appropriate staffing and deployment levels for every discrete
operational and support function in the department. For this review, we will conduct
interviews and establish baseline service levels and how overtime may be filling openings in
the work schedule.
Conduct a risk analysis of your community and for the fire department. Modern fire
deployment is done to minimize risk. What is the expectation of the community for
managing risk? What is the expectation of the elected body and appointed administrators?
Examine the department's organizational structure and culture. Is there a culture that lends
to acceptance of overtime without review?
Perform gap analysis, comparing the " s is" state of the department to the industry's best
practices. Can changes be made that do not impact risk, meet best practices, and
minimize overtime? Are more staff needed to accomplish the goals and objectives and
meet expected standards?
Recommend a management framework to ensure accountability, increased efficiency,
enhanced safety for responders and the community, and improved performance.
Determine staffing analysis using workload and performance for police, fire, and EMS
departments using research conducted by ICMA, IPMA-HR, CALEA, PF, CPSE, and CPSM.
This proposal is specifically designed to provide the local government with a thorough and
unbiased analysis of emergency services in your community. We have developed a unique
approach by combining the experience of dozens of emergency services subject matter experts.
he team assigned to the project will have hundreds of years of practical experience managing
emergency service agencies, a record of research, academic, teaching and training, and
professional publications, and extensive consulting experience from hundreds of projects
completed for municipalities nationwide. The team we assemble for you will be true "subject
matter experts" with hands-on emergency services experience, not research assistants or interns.
CPSM has built upon nearly 40 years of research by ICMA and other academic researchers to
develop the CPSM Data AnalyticTM. While other firms conduct interviews, charetts, and
other intelligence gathering, only CPSM combines those processes by forensically analyzing and
reporting an agency's workload and performance using this method that also adds metrics for
future analysis of deployment change. CPSM and ICMA developed the "60%rule" that was
authored by one of our 's that serves as one more benchmark for staffing of police agencies.
That report is currently being updated by the current CPSM team of researchers.
CPSM also enjoys a strategic relationship with two of the largest survey entities working with the
International City-County Management Association: ZenCity, and POLCO/National Research
Council. CPSM can share information with either organization if the community has a prior
contractual relationship. We do not subcontract with either firm but, instead, provide our clients
with the ability of achieving any discount under a direct contract between the community and
the survey group.
ICMA has provided direct services to local governments worldwide for more than 100 years,
which has helped to improve the quality of life for millions of residents in the United States and
abroad. My colleagues at CPSM and I greatly appreciate this opportunity and would be pleased
to address any comments you may have. I can be reached at 616-813-3782 or via email at
I wieczg1,I e c'I
Sincerely,
'3e tP10 il?"
rp
Thomas J. Wieczorek
Director
Center for Public Safety Management. LLC
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The Association and CPSM LLC .................................................................. I
International City-County Management Association .......................... I
Center for Publ ic Safety Management LLC........................................................... I
0
Meet Your Team Police ..............................................................................
Meet Your Team Fire.................................................................... 2
Corporate compliance ........................................................................... 3
Forensic Analysis Data Team .................................................................. 5
GIS............................................................................................ 6
Operations Assessment Pol ice................................................................ 7
Operations Assessment Fire.........................................................15
Strategic Planning Team.......................................................... 24
Emergency Management......................................................... 26
n-7
EMS Assessment...................................................................01010 @00/-/
ProjectSchedule....................................................................................... 30
The CPSM Approach Police..................................................................... 31
Benchmarking the Community............................................................ 34
PatrolAnalysis ......................................................................................... 34
Investigations .......................................................................................... 37
Administration and Support.................................................................. 38
Operation of Evidence and Property.................................................. 38
Duty to intercede/use of force ............................................................ 39
Organizational Culture .......................................................................... 40
Healthand Safety .................................................................................. 40
Performance Management ................................................................. 40
TheCPSM Approach ...............................................................................
Importance of Data................................................................................ 41
Beginsat Dispatch .................................................................................. 42
Operations Review.................................................................................. 44
RiskAssessment........................................................................................ 44
Presentation of data and GIS................................................................ 46
EMS............................................................................................................... 50
F'Ire and EMS Resource .........................................................
Strateg'l'c 56
Pror%osed Fees 58
Concluslon 58
rastand Current ........................................................................
FY2025 Program Improvement Request # 1 of 4
Department: Public Works
Division: Environmental Services
Element: 3420-Recycling
PIR Title: Expanded Food Waste Collection Program
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ — $ — $ —
512000 Seasonal Part-Time $ — $ — $ —
513000 Overtime $ — $ — $ —
Other Compensation $ — $ — $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? $ — $ —
Expenses
520000 Contractual Services $ — $ — $ —
558000 Supplies $ — $ — $ —
533060 Curbside Collection Svcs $ — $ 396,000 $ 396,000
Total Expenses $ — $ 396,000 $ 396,000
Purpose/Description of Request:
This request is to enhance the food waste curbside collection program. The current pilot
program is being funded through ARPA. This request is to put the funds in the operating budget
to begin expanding the program. The requested funds would fully fund the collection cost for the
existing 2,000 customers and would add an additional 2,000 people to the program. There will
be a slight offset in cost by reduced refuse tonnage in the first year.
Service Implication:
Failure to support this program will lead to continued higher costs for refuse disposal as food
waste makes up a large portion of the total weight being delivered to the incinerator. It will also
prevent the Town from achieving sate and local goals of waste reduction.
3000 - Public Works 1
FY2025 Program Improvement Request #1 of 1
Department: Health
Division: 6500-Health
PIR Title: Health Dept. Staff Electric Vehicle
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
Additional vehicle for
Health Dept staff $ 50,000 $ 50,000
Total Expenses $ 503000 $ — $ 50,000
Purpose/Description of Request:
The Health Office has historically had one vehicle. The Health Department is now fully staffed
and has 2 full-time staff that conducts routine inspections and 1 staff member that conducts
home visits and performs other functions throughout the Town. The 3 staff members are sharing
one vehicle and have to coordinate work load around the availability of that one vehicle. This is
not the best use of time for the inspectors and does not support the highest level of service to
the community.
After consulting with Maggie Peard and Marc Valenti regarding the cost of new EVs, it was
suggested, based on size and storage capacity needs, to propose a cost of$50,000. The Town
will be eligible for a rebate from the State off the price of the car.
Service Implication:
This request is for an additional vehicle so that inspections and other Public Health related work
can be accomplished in a more timely and efficient manner.
6000 - Human Services 1
FY2025 Program Improvement Request # 1 of 5
Department: Town Manager's Office
Element: 8210 - Org. Dir. &Admin.
PIR Title: Consultant Services - General Liability Insurance
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? $ — $ —
Expenses
52120 Professional Services $ 25,000 $ 25,000
Total Expenses $ 253000 $ — $ 25,000
Purpose/Description of Request:
This funding request is for consulting and bid evaluation services for Town insurance. Once the
Town selects a consulting firm through a competitive bid process, the firm would provide
property and casualty insurance consulting services for: an inventory of municipal and school
services; the identification of risk and exposure associated with those services; and the
identification of coverage available to mitigate risk and exposure. The firm would prepare
specifications for a request for proposals for Town and school insurance, review responses, and
provide a recommendation to the Town.
This cost estimate is based on recent services provided by Kevin F. Donoghue &Associates for
another town of similar size and scope of services as Lexington. Services include:
-Broker RFQ
-Managed Insurance Marketing (Specifications and Proposal Analysis)
-Worker's Compensation Third Party Claim Administration RFQ and Proposal Analysis
-Renewal Insurance Policy Review and Summary
Service Implication:
The Town last solicited risk management consulting services in 2019 to be provided in FY2020
(it hired Kevin F. Donoghue &Associates). Best practices indicate that it is prudent to bid out
every six to eight years for general liability insurance to check market rates and to ensure that
the Town is receiving the most appropriate coverage at the best possible rate.
8200 - Town Manager 1
FY2025 Program Improvement Request # 2 of 5
Department: Town Manager's Office
Element: 8210 - Org. Dir. &Admin.
PIR Title: ADA Town Building Self-Evaluation and Transition Plan
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
$ 75,000 $ 75,000
Total Expenses 1$ 753000 $ — $ 753000
Purpose/Description of Request:
This funding request is for consulting and professional services to conduct an Americans with
Disabilities Act Self-Evaluation and Transition Plan for the following Town Buildings: the Town
Office Building, the Cary Memorial Building, the Community Center, the Cary Memorial Library,
and the Samuel Hadley Public Services Building. Self-Evaluations and Transition Plans are
required by the Americans with Disabilities Act to provide for the identification and removal of
barriers that hinder physical and programmatic access to Town facilities and services for those
with disabilities. The Self-Evaluation will include a list of physical barriers in the selected Town
facilities that limit accessibility for those with disabilities and the Transition Plan will determine
the necessary costs and schedule associated with removing the identified deficiencies.
Service Implication:
The Town last conducted an ADA Self-Assessment and Transition Plan for Town buildings in
FY2012. Conducting an update to the ADA Self-Evaluation and Transition Plan will aid the
decision-making process for when pursuing capital and programmatic improvements in the
selected Town buildings and align the Town with the Commonwealth's Public Accessibility
Community Compact Best Practice. An appropriation would also provide matching funds for the
Massachusetts Office on Disability FY2025 Planning Grant cycle.
8200 - Town Manager 1
FY2025 Program Improvement Request #2 of 2
Department: Finance
Element: 8420 - Treasurer/Collector
PIR Title: Tyler ERP/Cashiering Module
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
$ 105,000 $ 40,000 $ 145,000
Total Expenses 1$ 1053000 $ 401000 $ 145,000
Purpose/Description of Request:
Tyler ERP/Cashiering is an advanced point-of-sale cashiering system, allowing for seamless
integration of a variety of billing systems and hardware such as cash drawers and card readers
to provide an optimized collections experience. The new software module would serve to replace
existing applications/technologies including Invoice Cloud and UniPay and serve as one,
integrated system.
Service Implication:
Without Tyler ERP/Cashiering, we would continue the use of many applications/technologies
that do not integrate well together. The main benefit is the elimination of several of these
applications and having an integrated system that talks directly with our Financial System,
MUNIS. Having an integrated system will eliminate some tasks and increase processing
efficiencies in certain areas. This module is expected to improve the customer experience both
at the counter and in online bill payments.
8400 - Finance 1
FY2025 Program Improvement Request # 1 of 2
Department: Finance
Element: 8410 - Comptroller
PIR Title: Water and Sewer Rate Study
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
Rate Study $ 50,000 $ 50,000
Total Expenses 1$ 503000 $ — $ 50,000
Purpose/Description of Request:
This program improvement is a one-time request for consulting services to perform a full rate
study for the Water and Sewer Enterprise Funds. This funding request is recommended to be
split equally between each of those funds ($25,000 each).
This study will review the Town's current tiered rate structure and will advise on a new rate
structure that will allow the Town to migrate to quarterly billing. This study may also consider
options for new tiers or specialized rates. The estimated cost was based on recent studies from
peer communities and should cover consultant presentations and public outreach as needed.
Service Implication:
The Town is in the final phase of implementing and Advanced Metering Infrastructure (AMI)
capital program initially funded in FY2020. This infrastructure allows for frequent and remote
readings of water meters. The availability of this on-demand usage data will allow the Town to
migrate to quarterly billing. With quarterly billing customers will receive bills on a more regular
schedule and can spread payments evenly throughout the year. Quarterly billing will also benefit
the Town's Finance department in their ability to manage cash flow and revenue collections
during the year.
8400 - Finance 1
Agenda Tracker
ITEM NAME PROPOSED MINUTES Item# Description
DATE
This will be the presentation of the White Book
FY2025 Financial Summit III and will include the School Committee,
® Appropriation Committee and CEC--WILL BE
FULLY REMOTE
Approve Select Board Committee 5-Feb-24 0 0 Appoint Susan Kenyon to the Greenways Corridor
Appointment Committee as a non-voting member
1/23 Mary de Alderete requested to put this on the
Sign Presidential Primary Election 5-Feb-24 0 0 next SB meeting. required vote from SB for
Warrant Presidential Primary Election Warrant--pending
receipt of the draft warrant from the State
Approve Revised Noise 5-Feb-24 0 0 Approve Updated Noise Committee Charge based
Committee Charge on 1/17 SB discussion
Approve Select Board Minutes - / /
Common Victualler License
Application -Mothership Alewife 5-Feb-24 5 1 New CV application (Zoning ® ;
LLC d/b/a Revival Cafe & Kitchen, Health - ??)
1729 Massachusetts Avenue
A Lexington family has offered to donate $10,000
to the Fire Department for cancer screening and
Vote to approve the use of a gift 5Feb-24 5 2 while the Fire Chief can accept the gift, the Select
for the Fire Department ® Board has to approve the use of the funds for this
purpose before the Fire Chief can use the funds
for this purpose.
Vote to Layout Tucker Avenue as ® Per engineering fy25 Street acceptance time table
a Public Way
2024 Annual Town Meeting
Town Meeting Article
Presentations
Article 24 Appropriate Funding for 250th Commision member- need to confirm
Semiquincentennial Commission 5-Feb-24 60 4 Elaine Tung -confirmed
Aricle 33 Authorize Select Board
to Seek Affordable Housing
-Select Board Article Presenters,
Discussion, Positions
FY 25 Recreation Fees 5-Feb-24 15 5 Annual fee proposals and recommendations
®ReviewThis will be to review the ARPA Requests for the
last quarter 2023 ® 4th quarter of 2023.
Placeholder- Review and Approve
Committee Meeting Conduct Norm 5-Feb-24 15 7 Follow up from 12/18/2023 meeting
Policy
Preliminary Review of Goal 5-Feb-24 10 8 initial review and discussion
Setting Meeting Report
Executive Session - Library 5-Feb-24 30 9 This is an executive session to review the final
Collective Bargaining Agreement proposals from mediation.
Approve Sale of Bond Anticipation ® /
Notes
Presentations
Article 31 Prohibit Single -Serve
Plastic Water Bottles (Citizen
Article 40 Integrated Pest
Management Resolution (Citizen
Article 41 Massachusetts Bay
Transportation Authority Marci Cemenska confirmed
Article 42 Digital Publication of Kunal Botla- both 41 and 43
Legal Notices (Citizen Petition) 12-Feb-24 60 2 Diane Pursley confirmed
Article 43 Voting Rights 16 and Fran Ludwig-confirmed
older(Citizen Petition)
Article 45 Indigenous Peoples Day
(Citizen Petition)
Thomas Wanderer, Marci
Transportation Advisory
Committee, Diane Pursley, Fran
Ludwig
Update and review of Roundabout
12-Feb-24 12/19/23 Email from D. McKenna requesting do
and Lighting Installation on the discuss some concerns.
review,Placeholder- Package Store Application currently in dept needs to be
Newspaper,Liquor License Application - advertised in Minuteman (ZBA gave
Liberty Wine and Spirits 335 26-Feb-24 10 1 a special permit with conditions for this to be
Woburn Street allowable at this location, ZBA has not yet filed
this special permit with Clerk's office yet)
Review and approve Cedar Street Engineering and Planning is seeking to present
at Hill Street/Paul Revere Road 26-Feb-24 15 3 the alternatives for this project and are seeking
Intersection Alternatives Select Board approval to move forward.
This is a continuation of the discussion on moving
Update on 173 Bedford vs. 26-Feb-24 20 2 the Central Administration Office to either 173
Leasing Bedford Street or leasing space and the results of
the RFP process.
Town Meeting presentations:
Article 47 Amend Zoning Bylaw-
Signs
Article 48 Amend Zoning bylaw-
Short Term Rentals
Article 49 Amend Zoning Bylaw-
Permitted Uses and Development
Standards
Article 50 Amend Zoning Bylaw-
Inclusionary Housing For Village 26-Feb-24 60 4 Abby McCabe & Bob Peters confirmed for PB
and Multifamily Districts articles plus owner petitions
Article 51 Amend Zoning Bylaw-
Maximum Height for Village
Overlay District
Article 52 Amend Zoning Bylawy
and Map-Technical Corrections
Article 53 Amend Zoning Map-
Owner Petition 507 Bedford St
Article 54 Amend Zoning Map-
Owner Petition-509 Bedford St
PLACEHOLDER-Approve
Hastings Park
Needs to be advertised - Hearing - Inn at Hastings
PLACEHOLDER- Liquor License submitted an alteration of premise application for
Amendment-Alteration of their liquor license to formalize the outdoor area to
Premise/Update Liquor License include the new patio area they built. Their liquor
Conditions Regarding New 4-Mar-24 15 1 license is currently covered at the present by the
® ®
Outdoor Dining -Inn at Hastings state extension for outdoor dining areas to serve
Park alcholol in this area along with their local
application for outdoor dining under the Town
This will be a presentation on the report from Dr.
Center Charette Report 4-Mar-24 30 2 John Mullin and Dr. Zenia Kotval on the Center
Charette that was held earlier this year.
The Architect on this project is complete with
Architect Presentation to Select 4-Mar-24 20 3 Construction Documents and ready to move on to
Board on Library Renovation the bidding phase and will present the project to
the Select Board.
Review Draft Select board Report 4-Mar-24 10 4
Report to Annual Town Meeting
.r4^
IN
uu d'
1775,2025
- N i^SAn wunuSir u S
Town o Lexington
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: February 2, 2024
RE: Weekly Update
The following is an update of activities for the week ending February 2, 2024:
Town Manager Updates:
• Lexington was awarded a Kickstart MA grant to fund a feasibility study for a networked
geothermal project. The study is slated to begin in March 2024 and be completed by the end of the
year. The project team, led by Sustainability& Resilience Officer Maggie Peard, already has a
strong team of project partners on board, including The Grey Edge Group as the technical lead,
BR+A to provide relevant heating and cooling data, BXP to advise on customer requirements, and
LexCAN for community outreach support. The application had the support of Representative
Ciccolo, Representative Gordon, Senator Barrett, Senator Friedman, the Lexington Economic
Development Advisory Committee, the Sustainable Lexington Committee, Lexington Climate
Action Network, as well as Takeda and the Brookhaven Climate Committee.
• Congratulations to Dave Pinsonneault, Lexington DPW Director for being recognized with the Gill
Founders Award from the Sports Field Management Association, the Association's highest award,
which recognizes those members who have made significant contributions to the Association and
the profession.
The Harry C. Gill Memorial Award was established to honor an individual for their hard work in
the sports field industry and to acknowledge their dedication to SFMA. The award acknowledges
an individual for"long-standing service to the SFMA". The award itself is a rather unique piece of
art, depicting a groundskeeper armed with the tools of his trade: a rake of hope; a hose of
determination; a shovel of passion; a hoe of dedication; and a smile of spirited uncertainty as he
rides off into the unknown atop a horse named desire.
Criteria for the award
o SFMA Membership
o Dedication to the improvement of sports fields
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
o Outstanding ability and commitment to the sports field industry
o Professional involvement and service to the SFMA on a local, regional and national level
o Professional leadership in promoting SFMA, its members and the sports field industry
o Contribution of written communications in articles, magazines, manuals, legislation and/or
research.
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• Attached please find a letter of support that I sent into the MA Department of Conservation &
Recreation for a MassTrails Grant that Burlington has applied for to seek a route from Burlington
to connect to the Minuteman Bikeway. This would provide an additional extension that would
promote alternative commuting and health. If a good route can be found, it will take time to get it
underway.
• I met with some residents this week that had a negative experience with the Historic Commission
regarding the replacement of windows in their house, which is a historic home built in 1915. Their
home has 107 windows that are original single pane windows and it's a large house and the
windows are in such bad condition that it is impossible to heat the house in the winter. While it's
important to work on historic integrity of homes, its likely equally important that we consider
sustainability, climate and the waste of energy inefficient homes may have. I know from my own
experience with public buildings that windows can be designed to be both historic in appearance
and energy efficient without the need for storm windows (and actually look better without storm
windows). Yet, we have a push/pull between historic preservation and energy efficiency that
should be addressed in a broad mannered approach. In the coming weeks, I will be recommending
that the Select Board consider creating a Task Force consisting of members of the Historic Districts
Commission, Historic Commission and Sustainable Lexington to address this issue with a goal of
establishing criteria for waivers for historic preservation in exchange for energy efficient upgrades
that also maintain the original exterior historic appearance.
• MADOT has determined that it will not be repaving and making improvements to Route 2A prior
to 2025 and that they will now be waiting until after any 2025 celebrations are completed.
• Attached please find the agenda tracker for upcoming Select Board meetings.
Land Use Housing and Development:
.e
Planning
• On Wednesday, February 7th meeting starting at 6:00 pm the Planning Board will hold a public
hearing on all zoning amendments articles 47-54.
o Short Term Rentals
o Permitted Uses and Definitions
o Inclusionary Housing for Village & Multi-Family Overlay Districts
o Max. Height in the Village Overlay District
o Technical Corrections
o Signs
0 507 Bedford St. & 509 Bedford St. Zoning Map Amendment to be in the MFO District(Multi-
Family Overlay—Bedford St. North)
,
1775-2025
To w n of LWe.._WY1Vinzton
4*�
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
January 29, 2024
Amanda Lewis
MassTrails Director
136 Damon Rd.
Northampton, MA 01060
RE: Support of Town of Burlington's MassTrails Grant Proposal
Dear Ms. Lewis:
I am writing on behalf of the Town of Lexington to express our support for the Town of Burlington's
MassTrails Grant application. This grant seeks funding for the feasibility and design of expanding the
Minuteman Bikeway at the Lower Vine Brook Spur to the southwest portion of Burlington, a critical
retail and employment hub.
The proposed project holds immense potential to bolster our region's economic competitiveness and
advance public health by providing increased access to hundreds of jobs while mitigating single-
occupancy vehicle use by expanding active transportation options. The extension of safe bikeway
connections aligns with our shared objectives for a sustainable and resilient future.
I encourage you to support Burlington's grant application,recognizing the impact this initiative could
bring to our communities and supporting Burlington's first-ever MassTrails Grant submission.
Should you have any questions or need additional information, please let me know. Thank you for
your attention to this matter.
Sincerely,
Jam J. Malloy
T n Manager
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Agenda Tracker
ITEM NAME PROPOSED MINUTES Item # Description
DATE
Approve Select Board Committee 5-Feb-24 0 0 Appoint Susan Kenyon to the Greenways
Appointment Corridor Committee as a non-voting member
1/23 Mary de Alderete requested to put this on
Sign Warrant for Presidential Primary 5-Feb-24 0 0 the next SB meeting. Required vote from SB
to sign Presidential Primary Warrant.
Approve Revised Noise Committee 5-Feb-24 0 0 Approve Updated Noise Committee Charge
Charge based on 1/17 SB discussion
Approve Select Board Minutes 5-Feb-24 0 0 1/17/2024 SB
Common Victualler License
Health
r Building; -
Kitchen,d/b/a Revival Cafe &
1729 all OK)
Massachusetts Avenue
A Lexington family has offered to donate
$10,000 to the Fire Department for cancer
Vote to approve the use of a ® screening and while the Fire Chief can accept
the ®Fire Department the gift, the Select Board has to approve the
use of the funds for this purpose before the
Fire Chief can use the funds for this purpose.
Vote to Layout Tucker Avenue as a 5-Feb-24 10 3 Per engineering fy25 Street acceptance time
Public Way table
®Review ARPA Requests for the last 5Feb-24 30 4 This will be to review the ARPA Requests for
quarter 2023 ® the 4th quarter of 2023.
® 5-Feb-24 15 5 Annual fee proposals and recommendations
Annual Town Meeting Article
Presentations
Article 31 Prohibit Single-Serve
Plastic Water Bottles (Citizen Petition)
Article 40 Integrated Pest
Management Resolution (Citizen
Article 41 Massachusetts Bay
Transportation Authority Marci Cemenska confirmed
Article 42 Digital Publication of Legal Kunal Botla- both 41 and 43
Notices (Citizen Petition) 12-Feb-24 60 2 Diane Pursley confirmed
Article 43 Voting Rights 16 and older Fran Ludwig-confirmed
(Citizen Petition)
Article 45 Indigenous Peoples Day
(Citizen Petition)
Thomas Wanderer, Marcl Cemenska,
Committee, Diane Pursley, Fran
Ludwig
Update and review of Roundabout
® 12-Feb-24 12/19/23 Email from D. McKenna requesting
and Lighting Installation on the Battle® ido discuss some concerns.
review,Approve and Sign Water and Sewer 26-Feb-24 0 0 Email request from Robin on 1/29
Adjustments
Application currently in dept
needs to
location,Placeholder- Package Store Liquor be advertised in Minuteman Newspaper, (ZBA
License Application - Liberty Wine 26-Feb-24 10 1 gave a special permit with conditions for this to
and Spirits 335 Woburn Street be allowable at this
Clerk's ZBA has not yet
filed this special permit with
This is a continuation of the discussion on
Update on 173 Bedford vs. Leasing 26-Feb-24 20 2 moving the Central Administration Office to
either 173 Bedford Street or leasing space and
the results of the RFP process.
Review and approve Cedar Street at Engineering and Planning is seeking to
Hill Street/Paul Revere Road 26-Feb-24 15 3 present the alternatives for this project and are
Intersection Alternatives seeking Select Board approval to move
Town Meeting presentations:
Article 47 Amend Zoning Bylaw-Signs
Article 48 Amend Zoning bylaw-Short
Term Rentals
Article 49 Amend Zoning Bylaw-
Permitted Uses and Development
Standards
Article 50 Amend Zoning Bylaw-
Inclusionary Housing For Village and Abby McCabe & Bob Peters confirmed for PB
Multifamily Districts 26-Feb-24 60 4 articles plus owner petitions
Article 51 Amend Zoning Bylaw-
Maximum Height for Village Overlay
District
Article 52 Amend Zoning Bylawy and
Map-Technical Corrections
Article 53 Amend Zoning Map-Owner
Petition 507 Bedford St
Article 54 Amend Zoning Map-Owner
Petition-509 Bedford St
PLACEHOLDER-Approve
Park
Placeholder- Review and Approve
®CommitteeFollow up from 12/18/2023 meeting
Howard Wolk has committed to donate
Accept Donation from Howard Wolk- $250,000 for a new monument to be located at
250th Monument 4-Mar-24 10 4 Belfry Park (as per the SB vote). Under MGL
Ch. 44, Sec. 53A the Select Board is required
to approve the purpose of the grant.
Approve and Sign Proclamations - April is Autism Awareness and Acceptance
Autism Awareness and Acceptance Month; National Public Safety
Month-- National Public Safety Telecom m unicators,Week 4/15-4/19 (annual
Teleco I mmunicators Week; National 11-Mar-24 0 0 proclamations); National Public Health Week
Public Health Week- National Library
Arbor
® ' a
Week;
Arbor Day Day 4/26
The Select Board shall appoint each year,
within thirty days after the Annual Election of
Approve Select Board Appointment of
11-Mar-24 0 0 Town Officers, some attorney-at-law as Town
year. Mina Makarious/Anderson & Krieger
LLPTown Counsel Counsel, who shall serve for the term of one
s term expires on 3/31
Approve Select Board Committee® Mark Vitunic to be reappointed to the Board of
Reappointment® 11-Mar-24 0 0 Registrars (his term expires on 3/31) pending
any other nominations
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Committee Appointment
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.1
SUMMARY
Category:Decision-Making
Apbointment•
Greenways Corridor Committee
• The Select Board is being asked to appoint Susan Kenyon to the Greenways Corridor Committee as a
non-voting member with a term ending on September 30, 2026.
SUGGESTED MOTION:
To appoint Susan Kenyon to the Greenways Corridor Committee as anon-voting member for athree-year
term ending on September 30, 2026.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024
ATTACHMENTS:
Description Type
F) 2024(Ireenways(An'ridor-Cc)rnrnittee Non,VAing V11'ernberA.gym plication. S. VIlateiial
Kenyon
Lexington MA Boards &Committees Submit Date: Jan 17, 2024
Application Form
Profile
Attendance to a regularly scheduled meeting of the board or committee of interest is strongly
encouraged when considering applying for membership. All committee meetings are open to the
public and are posted at least 48 hours in advance of the meeting in our
www.lexingtonma.gov/calendar.
If you are appointed to the board or committee for which you have applied, information from this
application will be used to contact you regarding your appointment from the appointing authority as
well as the Town Clerk's Office. Please do not offer information on this application you would prefer
we not use.
Applications will be kept on file and considered as vacancies occur for up to one year unless
otherwise noted.
If you have any questions or need more information regarding the completion of the application,
please contact either the Select Board Office at 781® or the Town Manager's Office at 781-
698-4540.
Susan M Kenyon
...............
First Name Middle Initial Last Name
Nickname
...............
Preferred Title(i.e. Mr., Ms., Mx., Dr., Rev .....
...............
Ms.
.................................................................................................................................................................................................................
Email Address
Alternate Email Address (Optional)
...............
985 Memorial Drive Apt 102
...............
Home Address Suite or Apt
Cambridge MA 02138
...............
City State Postal Code
Length of Residence in Lexington (Note: ZBA requirement is a minimum of 8 years)
...............
25 years
What Precinct do you live in?
...............
Not Applicable
Home:
......................
Primary Phone Alternate Phone
Susan M Kenyon
Employer Job Title
Work Address
Which Boards would you like to apply fort.)
Greenways Corridor Committee: Submitted
Interests & Experiences
Please tell us about yourself and why you want to serve.
Special Training and/or Qualifications
was a voting member of the Greenways Corridor Committee from approximately 2015-2022. 1 have been
involved with the GCC since its creation as my late husband, Rick Abrams,was a founding member. I now
live in Cambridge and would like to continue to participate as a non-voting member. I have attended
almost all GCC meetings for the last nine years and am very familiar with the work of the GCC.
Upload a Rename
Why are you interested in serving on a board or commission?
want to continue to support the goals of the GCC and specifically, the ACROSS Lexington: Rick Abrams
Memorial Trail Network.
How did you hear about the board or commission for which you are applying?
From my late husband.
Have you recently attended any meetings of the board or committee for which you are
• Yes r No
Have you confirmed your availability to attend the board or committee's meetings? (i.e. can
attend at the time the committee regularly meets)
r. Yes r No
Do you currently serve on another board or committee?
Yes • No
If yes, please list date of most recent Conflict of Interest Law Training.
Susan M Kenyon
Conflict of Interest Law Training Certificate
Susan M Kenyon
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Sign Warrant for Presidential Primary
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.2
SUMMARY:
Category:Decision-Making
The Select Board is being asked to sign the warrant for the Presidential Primary to be held on Tuesday, March
5, 2024.
SUGGESTED MOTION:
To sign the warrant for the Presidential Primary to be held on Tuesday, March 5, 2024.
Move to approve the consent.
FOLLOW-UP:
Town Clerk's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024
ATTACHMENTS:
Description Type
COMMONWEALTH OF MASSACHUSETTS
WILLIAM FRANCIS GALVIN
SECRETARY OF THE COMMONWEALTH
WARRANT FOR PRESIDENTIAL PRIMARY
Middlesex,ss.
To the Constables of the Town of Lexington,
GREETINGS:
In the name of the Commonwealth,you are hereby required to notify and warn the inhabitants of the
town of Lexington who are qualified to vote in Primaries to vote at:
PRECINCT ONE, School Administration Building; PRECINCT TWO, Bowman School;
PRECINCT THREE, Lexington Community Center; PRECINCT FOUR, Cary Memorial
Building; PRECINCT FIVE, School Administration Building; PRECINCT SIX, Cary
Memorial Building;PRECINCT SEVEN, Lexington Community Center;PRECINCT
EIGHT, Samuel Hadley Public Services Building; PRECINCT NINE, Lexington Community
Center
on TUESDAY,THE FIFTH DAY OF MARCH, 2024,from 7:00 AM. to 8:00 P.M.for the
following purpose:
To cast their votes in the Presidential Primaries for the candidates of political parties for the following
offices:
PRESIDENTIAL PREFERENCE....................................................FOR THIS COMMONWEALTH
STATE COMMITTEE MAN (precincts 3,8,9) ............................THIRD MIDDLESEX DISTRICT
STATE COMMITTEE MAN(precincts 1,2,4-7) .................... FOURTH MIDDLESEX DISTRICT
STATE COMMITTEE WOMAN (precincts 3,8,9) .....................THIRD MIDDLESEX DISTRICT
STATE COMMITTEE WOMAN (precincts 1,2,4-7) ............. FOURTH MIDDLESEX DISTRICT
TOWN COMMITTEE.......................................................................................................LEXINGTON
Hereof fail not and make return of this warrant with your doings thereon at the time and place
of said voting.
Given under our hands this 5th day of February, 2024.
Select Board of Lexington
I have sewed the foregoing warrant by posting a printed copy thereof in the Town Office Building 7 days at least before the
time of said Primary.
February 2024.
Constable of Lexington
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.3
SUMMARY:
Category:Decision-Making
The Select Board is being asked to approve the January 17, 2024 Select Board meeting minutes.
SUGGESTED MOTION:
To approve and release the anuary 17, 2024 Select Board meeting minutes.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024
ATTACHMENTS:
Description Type
SELECT BOARD MEETING
January 17, 2024
A meeting of the Lexington Select Board was called to order at 6:30p.m. on Wednesday, January
171 2024, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente, Mr. Sandeen,
and Ms. Hai were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive
Clerk; and Ms. Axtell, Deputy Town Manager.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Presentation—Housing Feasibility Report
Carol Kowalski, Assistant Town Manager for Development, explained that the Housing
Feasibility Study is funded through a State ARPA earmark to evaluate feasibility of constructing
affordable housing on three Town-owned sites. Community input was received in the course of
preparing this report. An invitation was sent to Town Meeting members, 500 abutters and
owners, Lexington housing/historic/economic development/tourism/retail committees, the
Chamber of Commerce, financial committees, and others. LDa Architecture presented their
preliminary findings and took comments on September 12, and September 26, 2023.
Kim Barnett, LDa Architecture, and Brett Pelletier, Kirk& Co., presented the
Affordable Housing Feasibility Study Report. They highlighted the feasibility of constructing
affordable housing on three town-owned sites: Depot Lot, behind 1701-1751 Massachusetts
Avenue, and 171-173 Bedford Street noting the challenges and benefits of affordable housing
development at each site.
Ms. Barnett explained that the three sites do have a few items in common. For each one the study
considered a 100% affordable development at 60%AMI. The study tried to maximize the unit
density by focusing on an all-residential use. The development for each site was focused on
providing parking only for residents and visitors. The designs generally tried to be energy
efficient and sustainable, but designs are fairly simple with regard to massing and development
of the building to create economic efficiency. The study was able to find an affordable
development that would be feasible on each site, but there are greater challenges to the Town
Center sites (the Depot Lot, behind 1701-1751 Massachusetts Avenue).
Ms. Barnett stated that each site has the opportunity to successfully support the development of
affordable housing. However, as summarized in the following chart, she said there appears to be
fewer challenges for affordable housing development on the 171-173 Bedford Street property
(site Q provided that the town is able to reconsider plans to use the site as departmental swing
space until 2031.
Site Financially Challenges to Benefits to Development
Feasible Development
Development
Depot Lot 100%Affordable Diminishes available public Optimal proximity to public transportation and
(site A) at 60%AMI parking in town center. town resources.
92 residential Does not meet Multifamily Housing is an economic engine,bringing
units overlay district housing into the town center can be a catalyst
requirements for for commercial development.
152 surface commercial space.
parking spots
Historic District design
review may increase
construction cost to enhance
massing and materials.
History as train yard raises
potential risk for
contaminated soils that will
increase construction cost.
Presence of sewer easement
raises potential risk for site
development complications
and additional permitting.
Proximity to busy town
center increases logistical
challenges of construction.
Lot behind 100%Affordable Similar challenges to Site A Similar benefits to Site A listed above.
1701- 1751 at 60%AMI listed above.
Mass Ave
(site B) 23 residential Parking lots and busy retail
units entries and loading docks
that surround the site create
23 surface a challenging environment
parking spots for residential use.
171-173 100%Affordable Current town strategy to use Village overlay district provides flexibility to
Bedford at 60%AMI site as departmental swing develop site with or without commercial space
Street(site C) space through 2031 presents within the zoning bylaws.
85 residential a challenge to development
units timeline. Site shape allows design focus on the Bedford
Street facade.
102 surface
parking spots
Mr. Pelletier explained that, through the affordable housing study, it was determined that the
most feasible and viable idea is to concentrate on dedicated affordable housing that maximizes
impact. He presented highlights from the Executive Summary for housing delivery models,
financial analysis process/conclusions, financial models/funding gap and estimated construction
costs.
Mr. Sandeen asked what the cost of retail on the first floor would be versus the economic benefit
of having the rent from that development. Mr. Pelletier explained that in order to consider retail
as contributing to the project, it would have to pay for itself. Regarding Site B, behind Mass Ave,
it would be very difficult for ground floor retail behind a building with limited access to provide
contributing value. Regarding Sites A and C, there is too much retail space square footage
proposed, eating away into the residential development area, and increasing the amount of
parking required.
Mr. Lucente asked if any of the sites were considered for affordable purchases instead of
affordable rental units. Mr. Pelletier stated that this would significantly reduce the. There are far
more financing sources available for rental housing. Condominium units would require the AMI
to be set very high and/or for these to be offset with market rate units.
Mr. Lucente asked if the feasibility for Site B changes if more of the parking lot was used to put
structure on top of. Ms. Barnett explained that versions of Site B were considered, such as with
structured parking separate from the residential building, and parking under the first floor of the
building. Parking below the building could be studied more closely but was eliminated from the
cost estimate as placing parking under the building changes the structure of the building and
significantly increases costs. A separate parking lot and fully wood framed building with housing
on all four floors gave the best balance of units and construction cost.
In response to a question from Mr. Sandeen regarding how parking factors into these projections,
Ms. Barnett explained that the group worked with a professional cost estimator and gave them a
conceptual specification, regarding the anticipated structured parking either below grade or
above grade. The cost per square foot is based off a precast concrete structured parking. The
below grade parking did include some costs related to excavation and additional costs related to
building close to the sewer easement. The above grade parking costs proposed on the Depot Lot
dealt with it being a small lot with a constrained footprint.
DOCUMENTS: Presentation, Final Report
2. Select Board Work Session- Discuss Select Board Report to 2024 Annual Town Meeting
Mr. Pato stated that the Board is being asked to discuss drafting a Select Board Report to 2024
ATM to determine topic areas and assign scribes. The drafted scribed sections are due to Ms.
Katzenback by February 27, 2024. The scribed sections will then be compiled into a rough draft
to be included at the March 4, 2024, Select Board meeting packet. A final draft will then be
scheduled for review and approval at the March 18, 2024, Select Board meeting.
Ms. Hai suggested that the Board should discuss the significant housing law changes that
previously occurred at Town Meeting. Mr. Lucente suggested a topic on budget and financial
planning. Ms. Barry stated that she would like to see a topic regarding the fiscal policy for the
High School building project.
DOCUMENTS: 2023ATM Select Board Report to Town Meeting- list of topics
3. Select Board Work Session—Discuss Proposed Updates to Noise Committee Charge
The Board reviewed a draft revised charge for the Noise Committee. The draft addresses the
following objectives: expanding the membership to 5-7 members, setting an explicit quorum,
clarifying the advisory role and relationship with other bodies and staff, outlining desired skill
sets for the membership, and identifying a balance of resident protection and consideration of
desirable noise producing activities.
The Board discussed desired skillsets and expertise of the Noise Committee. The idea of
balancing the committee with a range of skills for evaluating noise complaints was
supported.
DOCUMENTS: Draft Noise Committee Charge Revision, Redline Changes for draft charge
ADJOURN
VOTE: Upon a motion duly made and seconded the Select Board voted by roll call 5-0 to
adjourn the meeting at 8:27 p.m.
A true record; Attest:
Kri stan P atenaude
Recording Secretary
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Application: One-Day Liquor License - Lexington Community Media Center, Inc. d/b/a
LexMedia, Lexington Depot Building, 13 Depot Square
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.4
SUMMARY:
Category:Decision-Making
Lexington Community Media Center, Inc. d/b/a LexMedia:
Lexington Community Media Center, Inc. d/b/a LexMedia is requesting a One-Day Liquor License to serve
beer and wine at the Lexington Depot Building, 13 Depot Square, for the purpose of their Annual Meeting on
Thursday, February 15, 2024 from 6:00pm to 10:00pm. All drinks will be served and consumed inside of the
Lexington Depot Building.
SUGGESTED MOTION:
To approve a One-Day Liquor License for Lexington Community Media Center, Inc. d/b/a LexMedia to serve
beer and wine at the Lexington Depot Building, 13 Depot Square, for the purpose of their Annual Meeting on
T hurs day, February 15, 2024 from 6:00p m to 10:00p m.
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Application: Common Victualler License - Mothership Alewife LLC d/b/a Revival Cafe +
Kitchen, 1729 Massachusetts Avenue
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
I.1
SUMMARY:
Category:Decision-Making
Mothership Alewife LLC d/b/a Revival Cafe + Kitchen:
The Select Board is being asked to approve a request for a Common Victualler License for Mothership
Alewife LLC d/b/a Revival Cafe + Kitchen, 1729 Massachusetts Avenue, for the hours of 7:00am to 7:00p m
Sunday through Saturday for seating in a new, cafe-style eating e s tab lis hment. The ap p lic ant has worked with
the Department of Public Health, Building Department and Zoning Department for their respective required
permits and inspections.
The owner, Ms. Liza S hirazi, and the on-site manager, Ms. Melissa C hamnes s, have been invited to attend the
Select Board meeting to answer any questions.
SUGGESTED MOTION:
Move to (approve/not approve) a Common Victualler License for Mothership Alewife LLC d/b/a Revival
Cafe+ Kitchen, 1729 Massachusetts Avenue, for the hours of 7:00am to 7:00pm Sunday through Saturday.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 6:40pm
ATTACHMENTS:
Description Type
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Expenditure of Funds for Gift of Cash Received by Fire Department
PRESENTER:TER• ITEM
S
NUMBER:
Derek S enc ab augh, Fire C hie f
I.2
SUMMARY:
Category:Decision-Making
A local family has generously offered to donate $10,000 to the Fire Department for early detection of cancer.
The plan for the use of the funds is to apply$5 00 (through reimbursement) for each of the most senior 20
firefighters to offset a portion of the cost of a G alleri Test(the cost of the test is $649, so each firefighter
would also be contributing $149). Under M G L C h. 44, §53A(attached)the individual department head is
authorized to accept the gift, but can only expend funds from the gift upon approval by the Select Board of the
purpose of the gift.
SUGGESTED MOTION:
Move to approve the use of the gift funds donated anonymously to the Fire Department for the purpose of
screening for early detection of cancer as proposed.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 6:45pm
ATTACHMENTS:
Description Type
1/31/24, 11:44 AM General Law-Part I,Title VII,Chapter 44,Section 53A
Part I ADMINISTRATION OF THE GOVERNMENT
Title V11 CITIES, TOWNS AND DISTRICTS
Chapter 44 MUNICIPAL FINANCE
Section 53A GRANTS AND GIFTS; ACCEPTANCE AND EXPENDITURE
Section 53A. An officer or department of any city or town, or of any
regional school or other district, may accept grants or gifts of funds from
the federal government and from a charitable foundation, a private
corporation, or an individual, or from the commonwealth, a county or
municipality or an agency thereof, and in the case of any grant or gift
given for educational purposes may expend said funds for the purposes of
such grant or gift with the approval of the school committee, and in the
case of any other grant or gift may expend such funds for the purposes of
such grant or gift in cities having a Plan D or Plan E form of government
with the approval of the city manager and city council, in all other cities
with the approval of the mayor and city council, in towns with the
approval of the board of selectmen, and in districts with the approval of
the prudential committee, if any, otherwise the commissioners. In the case
of grants from the federal government or from the commonwealth, a
county or municipality or agency or instrumentality thereof, upon receipt
of an agreement from the grantor to provide advance payment or
reimbursement to the city, town or district, the officer or department may
https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter44/Section53A 1/3
1/31/24, 11:44 AM General Law-Part I,Title VII,Chapter 44,Section 53A
spend the amount of the advance payment, or the amount to be
reimbursed, for the purposes of the grant, subject to the approvals
required by this section. Any advance payment or reimbursement shall be
applied to finance the grant expenditures; provided, however, that any
expenditures outstanding at the close of the fiscal year after the fiscal
year in which the grantor approved the agreement shall be reported by the
auditor or accountant of the city, town or district, or other officer having
similar duties, or by the treasurer if there be no such officer, to the
assessors, who shall include the amount so reported in the determination
of the next annual tax rate, unless the city, town or district has otherwise
made provision therefor. Notwithstanding the provisions of section fifty-
three, any amounts so received by an officer or department of a city, town
or district shall be deposited with the treasurer of such city, town or
district and held as a separate account and may be expended as aforesaid
by such officer or department receiving the grant or gift without further
appropriation. If the express written terms or conditions of the grant
agreement so stipulate, interest on the grant funds may remain with and
become a part of the grant account and may be expended as part of the
grant by such officer or department receiving the grant or gift without
further appropriation. Any grant, subvention or subsidy for educational
purposes received by an officer or department of a city, town or school
district from the federal government may be expended by the school
committee of such city, town or district without including the purpose of
such expenditure in, or applying such amount to, the annual or any
supplemental budget or appropriation request of such committee;
provided, however, that this sentence shall not apply to amounts so
received to which section twenty-six C of chapter seventy-one of the
General Laws, and chapter six hundred and twenty-one of the acts of
https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter44/Section53A 2/3
1/31/24, 11:44 AM General Law-Part I,Title VII,Chapter 44,Section 53A
nineteen hundred and fifty-three, as amended, and chapter six hundred
and sixty-four of the acts of nineteen hundred and fifty-eight, as
amended, apply; and, provided further, that notwithstanding the foregoing
provision, this sentence shall apply to amounts so received as grants
under the Elementary and Secondary Education Act of 1965, (Public Law
89-10). After receipt of a written commitment from the federal
government approving a grant for educational purposes and in
anticipation of receipt of such funds from the federal government, the
treasurer, upon the request of the school committee, shall pay from the
General Fund of such municipality compensation for services rendered
and goods supplied to such federal grant programs, such payments to be
made no later than ten days after the rendition of such services or the
supplying of such goods; provided, however, that the provisions of such
federal grant would allow the treasurer to reimburse the General Fund for
the amounts so advanced.
https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter44/Section53A 3/3
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Vote to Lay Out Tucker Avenue as a Public Way
PRESENTER:TER• ITEM
S
NUMBER:
John Livsey, Town Engineer
I.3
SUMMARY:
Category:Decision-Making
The Select Board has previously been presented the plan to accept the remainder of Tucker Way as a public
way and this question is on the 2024 Annual Town Meeting warrant. The plan is attached and John Livsey,
Town Engineer will be present to respond to any final questions the Select Board may have.
SUGGESTED MOTION:
Move to layout Tucker Way as a public way and recommend acceptance be scheduled for the 2024 Annual
Town Meeting.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 6:50pm
ATTACHMENTS:
Description Type
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review American Rescue Plan Act (ARPA) Requests for Fourth Quarter of 2023
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.4
SUMMARY:
Category:Decision-Making
Attached please fmd the ARPA requests for the 4th quarter of 2023 for the Board's consideration.
Additionally, as discussed in last week's weekly update on this matter, there are several previous approvals that
have been completed expended or are not necessary any longer, which will be closed out(does not require a
vote of the Select Board) as follows:
43212 Lex Retailer's Association Events $ 1,097
43222 Participatory Budgeting $ 85,000
43211 Develop Proposal for AHT $20,000
43217 SPRD Consultant $ 765
43229 Fire Pumper Overage $ 76
Total: $ 1061938
The total reflected above is included in the ARPA worksheet that is attached and does not require any action of
the Board. With the items being closed out, the revised ARPA balance is $593,526(if the Board approves all
of the current requests).
SUGGESTED MOTION:
Move to approve the following ARPA requests (modified should the Board determine to exclude any
requests):
Electric I'Vehicle Fire N,ozz le 61,54,11.7'
F ire Has e 5,112,16
a ;ins 6 91,35,41'.
Fire Prevention Officer Furniture 61,44.8
1-13,irtwe,11 Ave Compost,Site'Water Main Extension 75,1,0 0 0
H ea I t IVS afe t y E,q uj p m en t fb r A q u3tJ C. 3n di S u m m e r S,t a,,,,ff"
Code Blue Towme ref Call Box 231,0 0 0
P olive& Fire S-,t;3,ffing Need S-,tudiy 12,01,000
Expanded FoodWaste Program 3961,000
IV"eh,i c I e 5,,,,,01'000
General Liability InsumnceConsultant 25,1,0 0 0
A CAA Town B uj I di in S elf E,,tiea]u aloon an di Trans it i,o n Flan 75,1,0 0 0
Tyler E.R P,)',C;3,,sh i e ri n g[11 o di I e 1,0, 1'0 0 0
-Wat e r,,S ew, ,,e r Rat e S t udy 5,,,,,01'0 0 0
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 7:00pm
ATTACHMENTS:
Description Type
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e PAhTown of Lexington
Fire Department
IN
Derek Sencabaugh Tel: (781) 698-4700
Chief of Department Fax: (781) 861-2791
2024 ARPA Request
Electric vehicle and storage system fire nozzle
Fire Department
$6,547.00 State Bid List
This request is to purchase specialty fire nozzles used to aid in the extinguishment of electric vehicle battery fires.
Electric vehicle battery fires present a serious problem for fire departments as the batteries are enclosed in boxes
under the vehicles. This request would allow the Fire department to purchase three separate size by gallons per
minute to deal with vehicles from cars to box trucks.Many times,it requires upwards of 40,000 gallons of water to
extinguish EV fires. This equipment would allow firefighters the ability to set up these extension nozzles under the
burning vehicle and aid in the extinguishment by flowing water to the specific area of the battery. This product is a
one-time purchase and can be ordered anytime.
Respectfully submitted,
Derek Sencabaugh
Chief of Department
45 Bedford Street Lexington,MA 02420
0
Town oLexingtoi,,t
r-4 >
z
10
FirDepartment
APR11I Iy'r
4 IN UD e-i-ek Seticabaugh Tel: (781) 698-4700
��� l
I
Chlef of Depai-ttiiejil Fax: (781) 861-2791
20,24
ARPA Request
Fire dose
Fi,re Depailm ent
i
This reqUest is to purchasereplacenietit and,spare firehose, we have ar lr1venf ry of spire lease aiid this reqUest
NVOUld add to and replace some of tl at current inventory. Hose is required to be tested annually an "E hose tell
with dainage from fire, wear arld leaks,. W ,brave noted,that hose r 1acerri.ent order deliveries are taking Lip to a year
fr•orri order date and, in the vent of a inr r 1� to fi-om ani �:r an, ern-re ' r l�l l�renii l c t��t�n in tion \ve
Nvould be a year out from the order date to replace an lost inventory. Lrl-last order was placed for the new fire
engine on 6/22 2 and i's expected in April 2024."I'lus inventory listed represents two fire enginesworth ofhose.
1.751f "Fire attack hoes
0)2. 11[00'Fire Att,ack t-less
) 1.75 x 6'Fire Attack i tail
(24)TO x 100'SY1' TEI1171,I �I t,MBER SUPI Y 140S
)411x 5 ' SY TE1111TIC RUBBER BER t,.JI't'`LY HOSE
I
"l"his prose could be oi-d r d and under contract ahead of the l li t-y(late.
Respectfully ul m i tt d
T,.,
/ L
Derek ncab rr g
Chief of Department
45 Bedford Street Lexingtoti, MA 024201
Quote
RescuE Sys'tLcms Date Quote- #
North Lcast
28,0 Milton St De dam MA 02026
1 -325 39 3 Fax# 61 -3 5- 23
Quote For
Lexfiigton Fire Department
Brandon McKinney
5 1dfrd St
Lexington MA 022
MA WBE certified with SDO
City of I ston"s SLBE/MWBE FOB 'Terms
MA State Contract PSE101 VC6000185170,
Item Description Qty Price E... Total
E;'O tro-135 x.�� !EXO METRO 1.' "x 50'Treated Wayout o Blue n di ed Alum.Coupling.r 30 243-010 , .
Iron Pipe(NPSfi) COLOR
1 1DFAESY- ' 11 ENT'IFY-Fern l -SLOB 1,1 r Code-E _SLOT 2,Stamp-Yellow Pencil 30 19.00 570-00
i
1 XOM tro-1. .w. EXO METRO 1.7 "'x 1 'Tre ted`ayo ut(mow)Blue Anodized Alum.,.Coupling 9 443.003 . O
iron Pipe NP H) COLOR `
D80IDFAESY-24iLNT1F "" p" rnl SLOT 1.Bar C -Epoxy-SLOT 2,Stamp_Yellow Pencil 9 19.00 17 1.00
XO tr ,1. ', . EXO METRO 1 75"x 6 FT'' Teat d W y t(mow)Blue,Anodized Alum.Coupling 143.001 8�58.00
Please specify National.Standard �N or Iron Pi NP" "l1 COLOR
D 1DFAE SY_2 1DENTIFY-Pule SLOW 1,Bar Code-Epoxy-SLOT 2,Stamps-Yellow Pencil 6 19.00 114.00,
XO tr -2.5 ... EXO Meta . " 5 "tr t 1.Way ut(Arrow)Blue Anodized Alum Coupling- .5" 40 329. 13,160.00
National Standard
L 1DP P " -2 iDENTIFY-Female-SLOB"1,Bar Code-Epoxy-SLOT 2,;Stamp-Yellow Pencil 19.00 .
XOMetrn- .5- ... EXOMETRO(820MTL 2.51'x 6;boot Wa ut(Arrow)Blue AnodIzed Alum.Coupling 6 199.00 19194.00
2 1 2 x 2 111 R/L(Set)
E
D80
IDFAESY-2 IDENTIFY-F 1 -SLOT 1,Bar Code-Epoxy-SLOB"2,Stamp-Yellow Pencil 6 19.00 114.00
Rubber r "' 100'-24 YELLOW Deluge "x 1. "SYNTHE IC.LIBBER SUPPLY HOSE Hydrowlick Gold j 24 759.0018,216.00
Anodized' try couplings.,These couplings come with the iReflectTm lock levers and
801DBAESY-24 iDentify Both Ends 24 25.00
Slot 1 -far Code Clear Cover
Slot 2-Stamped/'Yell w No Cover
i
rubber "x 5 "-24 BUE Deluge "'x 5 'SYNTHETIC RUBBER SUPPLY HOSE T drerwiel Gold 3 479.00 11,437.00
Anodized StorzTm couplings.These couplings cogs with the iReflect,Tmlock levers and
"Lock Protector""(Color)
8011)BAESY-24 iDentffy Both Ends 3 27'5.00
Slot 1 -Bar Code Clear Cover
Slot 2-Stamped 'Yellow No Cover
i
Quoted prices valid for 30 days Subtotal
Sales Tax (0.0%)
Toga I
i
northeastrescue.com info@nor str scue.com
MERCEDES ELWRVO LEAjDER
Honeywell M A U MCA TEMILES LIMITED, . 19 STFFJ-VnL1GHr
F-11-Z40
A Soft,11-0 D,oinJ 7F
rrr.,r x.m err"wry.a.,.as *"
r
Quote
N'oPthosast
,.
I
Rescue Systems Date quote
"00 280 Milton St D dh :m MA 02026
61 -325 3 93 Fax# 1 325- 23
Quote For
Lexhilgton,Fire Deparft'nent,
Brandon McKinney
45 Bedford St
Lexington MA 024,20
r
MA WBE
card with SDO
City of Boston's SLB,E/MWBE FOB Terms
MA Stag'Contract PSE01 VC60010185170 manufacturer Net 30
Item Description Qty Price ... Total
nib "x T'- RED Deluge "" FT'SYNTEHETIC RIBBER SUPPLY HOSE-Hydrowick Darold 6 4210,002,520.00
Anodized Storz Couplings.'These couplings,come with the iRefiect lock levers and"Lock
rt
Slot 1, -Bar Code/Clear Cove
Slit 2-Stamped Yellow No,Cover
j I
i
Quoted Prices valid for 30 days Subtotal 51�2 16.00
Sayer Tax (0.0 w
I
Total $5 1 5216.00
MERCEDES ELF
I B RWW LEADER n Honeywell BAUM, S IG
TEXTILESLIMITED °
A ktire"�' �" +0-e,u.0rr.�r a.ww�4� �.,
1
owti ot Lexington
rI
Firevepartiment
APR IL 11.
l' 4
I
Derek Sern -uigh T t: ('781)698-4700
Chief of Depailment Fax: (''781) 861-2791
2024 ARPA
Portable io Interoperabilitv Projec,
E
$691353.70 Esunnatevendor provided State Biel Pr i i.rr
This i a requestby the Fire, Emergency Fanagenient Departilientsto purchase 12 Mr.lti- aril Portable radios,2
batteries, lapel illicrophones and battery h rge . 'We have identified a need for the purchase of the requested
equi nient t fill gap during large ni. r n i , Special everts and town Wide celebrations.tin . � hei r� li f�r� nt
radio p trIrr I assigned by the Federal Coni"Illr.rrli ti r.Commission CC that dictate where rtain agencies
both public aild private caii operate Under Specific licensing. The different ageticies in town operate oil VfiF(DPW,
W F (State Police ar�trr e t f Fire e Services and IIIL'Ilti l
ltrr� r Parks), l (Fire,,Police, l�rcrrl
additional ageil i . Add,iti rrally,there are conventional and,digital chantlels ire.these P tr-Uni , Fire, schools, i
DPW nvenli'nal and, Police ig tal . There are also mandate fi-oni the Statewide int r operal ility
C 1,111r1tini ation Division that r grim per-twin levels ofinscription ar�d int r� p� rab lit f ire theevert of an ' rat that
requires mutual air at the local state and federal � i�,� i �,. � l
level.. 1l fir o+�r.rr rr� r�t cif"these p� r.frr�r-�rlr that incorporate ate all
thebmidrS Usedire .� ire t l�r WOUl l a.11 r pr' tati f-oni each rr town agency to utilize radios based rl the
tleeds of thelifievent. Ail exa
nlple is that police and fire call alwas comillunicate with.each other as we have
built 011t our systen-is to have r edUn lair y and shared capablItties if needed. The DPW NNTluch operates oilVI-IF has
no way to coordinatenionit r the needed resources lrrrMing special events and or storms etc. Having,the ability to
keep a cache ofadditional portable radios Will benefit the town as the l nland for regional IIIIIILilli ati rl I
q Si ent,is, increasing Statewide and this �r�ll allow��t ���rrrt�rr an inventory fir Patriots Day and,other
Town
' l l rati n . Attached you will find a quote and an.exani.ple of our FEMAICS205 Forni which shows som,etll
lif"rent radio requirenient .
The Fire e Departrn rrt has a portable radio pUrchase and replacenl.eilt schedUlO that is outside this request artid could
not support this initially l rrt should be able to incorporate it going forward,
This Uil rlTeIlt can be ordered and, l li red within a texv weeks.
i
Respectfully subilutt d,
IIIL
Chief of Departi'llent �
I
I
5 Bedford rc trM t Lexington, MA 0,2420
r
i QuoTA"rlON
Quote Number-r- P2 -1117
Quote Date.- Jan 17 2024
I'll Lis e t ronics
Page: 1
240 MAIN DUNSTABtLE ROAD
Voice: 603-402-4144
Fax; 6 3-3 - 34
TO
Lexington Fire Dept.
45 Be dfo rd, St
Lexington, 2
C U,S"t6 M��er I G "her aymp "er� �� � Fep,,,,,
Lexington Fire Dept. 2 16 2 Net 3 Days..................
1 , I � [ + ��r� 1+ r Unit 6 A ti
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12r F" u00BF"' F'� , 1 , ICI 55.00 29,4160.00
12. 32VP - Activation "15. ,580.00
b
580.001
12.00 3 F' -VHF VHF Activation Key 715.00580.
112.00 I N I! -L11 3900 Mah Non-IS Battery 219.25 2%631.00
Battery
12.00 KSC-5 K 'Charger, Single Bay, Rapid ate for 9 .30 1 r'107.60
K -L11
12.00 32 F Phase 1 r r l i r 1 5 w 1 40-
112.00 83220000,06 P25 Phase 2 TDMA 475.0051 a
12.00 8,326000006 10,24 Channels
12.00 3 3 ML]Iti-Key DES
12-00 8323000005 ARC4 (AD P Compatible)
f
12.00 3 6 25 Bluetooth ro ti
t
12.00 3 6 33 Bluetooth Option Low Energy
12-00 8326000001 P25 Authentication 1120.00 1440.00
12.00 8326000002i1 DC1 GE-St r Signaling 1 60.00 720.00
1.00 PSE01 IAA State Bid PSE 1 MA STATE BID DISCOUNT 22$61 . -220 1 .9
12.00 SLIBR,-PROG/SETUP SERVICE LABOR PROGRAM SET UP 125.00 1,500-00
__ __...._..a.__._
353.70
_.. _ ........
TOTAL69,353.70,
l
o 'Lexin
Tw n
9ton
Pisa Departinent
APRIL 19"
Derek Sei cabaUg el: 7 698-4700
Chief of Departnient Fax: (78 0 861-2791
22 A Request
Fire Prevention OfficeFurniture
Fire Department
$ 5� 7.67 WB Mason
This request is to pu.1-chase the necessary office furniture to fit out the new Fire Prevention nspe t r f .
Currently this office is a plan review room aredoesn't have the needed office furniture.This,bid is based on the
ftirniture that Nvas purchased atid installed when we rrioved into the new fire statl ri", This bid is for purchasen.r
Respectfully subi,nitted,
Derek Sencabaugh
Chief of Departn:ient
I
45
i
I
i
Bedford Street .,exingt n, MA 02420
1
1
1 of 2
-----------T- ..... .................
item Mfg Qty, Part Description Sell Ext Sell
Vil WW"OM'I Oil 6 i =Iwafmomw "AVOW..........
$ 517$ 517.2 9.
HON 1 V3 Stage 2 Leg Recta,ngle'T Foot .29
'P2 Paint Opts
;;Silver
'Standard Glide
:Memory Preset
......................4.............................................................................. ....... ....................... ............................ ..............
1 1 050�O Series,Tck,bid for 66"W Stack 1 168.9911 $ 168.99
2
#ors Strg Bck Enclosure
"Grd,A Fab
I
Landscape
iSlgate
.......................... ........... ....................................
3 HON x 27-7/8H Modesty Back Panel' $ 143.62: $ 143-62
Black
,'Grd Ll Standard Laminates.
I H a rest
.. ..... ...32.......81.... ........ .. 2.... ..
......1..
4
. ............... .................. ......... ......................................................................................... .................. ...... ... ....... ................ .... .........
0 N 1 1 11-arninate Modesty 13,h ,x 60w 9 39.8
:Grd Ll Standard Laminatesy. a
t
Harvest
'Harvest
Black
................. ............ ............................... ......... ...... ............................ ........................ .......-.....
RbN 1 166xl 5xI 5 Wall Mount Storage lam
51 $ 64�5.816:� $ 64�5�.86
�r
1 doors
'Grd L,l Standard Laminates
'Harvest
Grd Ll Standard Laminates,
Harvest
.........................................................1....................... ............................................................ .......................................................................... .................. ......
H 8x24x78-1/8 Wardrobe�/Storage Cab' $ 1 015.23:
6 HON 1 $ 1,015.23
flam dr lit
:'Loop/Satin
'Grd Ll Standard Laminates,
Harvest
ro
!Grd Ll Standard Laminales,
I Harvest
- 4......... ...... ..... ............. .............................. ...................... ................... ...............
7
'66W x 24D Rectangle Worksurface $ 207.69 R 0 N 1 207.69;
"Smooth, Flat
I Harvest
I Blaick
*.Grd Ll Standard Laminates,
Narvest
ftbneon4tdi ruzza\Lexi ng ton Fire Department\Plan room 111 1-23-2024,sp4 Wed Jan 24 09.31,49 2,024
f 2
...............................................
Item Mfg t Part Description, Sell Ex t Sell 11
L
178W x 30D Rectangle Worksurface 275-63: 275.63
8 H'ON 1
:Smooth, Flat
Harvest
Black
'Grd Ll Standard Laminates
Harvest
.........
................. ................... ...............
$ 330.24
'3 x14-1/429-1/2 Bookcase 2-s,helf
9 HON' I I $ �330.24'
ISmooth, Flat
Harvest
'Grd Ll Standard Laminates
Harvest
':Grd Ll Standard Laminates
*,Harvest
............................................ ............... ........................... ............................ .......
10, HON 2 :30Wx23-1/8Dx28-1/2H Lateral File 564-59: $ 1,129.18
Pedestal
'Loop/Satin
Black.
lGrd Ll Standard Laminates
Harvest
Grd Ll Standard Laminates
Harvest
.................. ...............a............ ........ ......... .......
............ ""'6'....8...4.......1...3... .................. ..........1 T36x2,4x29-1/2 Lateral File two drawereAe
'Smooth, Flat
'Harvest
IL /'Satin
:Grid Ll Standard Laminates
Harvest
Grd Ll Standard Laminates,
Harvest
Grd Ll Standard Laminates
Tbrvest
............. ......i.... .. 'R-....e...c...e''v-i*e.................... ..4................ ........4 D e Ii v e''r I n,s t ali. ............................. .....................$.......... 6616-66-1.................
12
lGrand Total 61,447.67
ftbneon4\bdiruzzalexington Fire Departme.nAPIan room 111 1-23-2024.sp4 Wed Jan 24 09:31:50 2024
M
e PAhTown of Lexington Fire Department
IN
Derek Sencabaugh Tel: (781) 698-4700
Chief of Department Fax: (781) 861-2791
2024 ARPA Request
Hartwell Ave Compost Site Water Main Extension
Department of Public Works/Fire Department
$75,000.00 Estimate provided by DPW Water Division
This request is a joint request by the Fire and Public Works Departments. The request is to extend the water main at
the Hartwell Ave. Compost Site. Currently the site only has one fire hydrant approximately 100 feet inside the gate
from Hartwell Ave. This project would extend the water main from that location and add a hydrant in an area
centrally located on the upper end of the property. The installation of this hydrant would allow the site to maintain
proper moisture content for their operations during severe heat and dry conditions. This added hydrant would also
benefit the fire department with fire control on the vast site.We have had fires on the back of the property
throughout the years and it is almost 3,000 feet away from the only onsite hydrant which is the equivalent of 3 fire
engines worth of supply hose.Most of the fires in the past have required 1 engine to extinguish but 3 to supply the
water in the current state. The budget would cover design, construction supervision and installation of the water line
and hydrant. The ability to install this water main extension is not in the current capacity of the Water Department
at this time and this project if approved would expediate the dual need and could be designed and under contract in
short order.
Respectfully submitted,
Derek Sencabaugh
Chief of Department
David Pinsonneault
Department of Public Works Director
45 Bedford Street Lexington,MA 02420
Town of Lexington
Town Manager's Office
APIUM11 �d
w, t�,,
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they've developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board's Nexus to the Pandemic for ARPA Spending:
• The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
• Revenue replacement for government services
• Premium Pay for essential workers
• Water/Sewer/Broadband
The Board's goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy
the Board's core values.
Should you have any questions please do not hesitate to contact me. Thanks.
u III u u u u u
Health and Safety Equipment and Training for Aquatics and Summer
Name of Project:Program Staff
Project Cost: 18)3 20Department: Recreation and Community Programs
Cost Basis:
$5,720 for First Aid/CPR/AED course for up to 65 staff
$8,000 for Lifeguarding and/or Water Safety Instructor courses for up to 20 staff
$4,600 for equipment (8 diverse skin tone manikins, 2 Red Cross AED trainers, adult and
infant training CPR masks, CPR training valves, adult and infant bag valve masks, CJ plastic
rescue board, ExoTube Rescue Tubes, 15 USCG life vests - infant/child/over sized adult)
Please describe the project:
Recreation and Community Programs is seeking funds to provide health and safety
training and equipment for our Aquatics and Summer Program Staff. First Aid/CPR/
AED, Lifeguarding and/or Water Safety Instructor courses would either be offered on
site this spring or reimbursements would be provided for staff completing the required
course(s) independently in 2024 prior to the start of the season. The goal is to have all
seasonal staff trained in First Aid/CPR/AED at minimum. Having trained Lifeguards and
Water Safety Instructors are critical to the operations of aquatics program as they teach
our community members how to swim and be safe around water. Safety equipment
would be utilized during course trainings, staff on-boarding and throughout the summer
at weekly aquatics in-services. Current equipment is old and outdated and the
inventory does not meet the current needs or size of our staffing team and/or programs.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
This project aligns with the Select Board's spending priority of health and safety. The
funds for this project will provide training and equipment that is essential for our staff's
roles which are vital to the recreational programming offered in the community. It will
provide the opportunity for staff to receive certifications that are required for their
employment with the department, and enable them to participate in in-services to
practice and maintain their skills throughout the season, all in an effort to keep
participants and patrons safe when enjoying our facilities and programming. Beyond
and maybe even more importantly, these learning opportunities will provide invaluable
life skills and knowledge to our staff, many of whom are students and young people
living in Lexington, that they can use throughout their daily lives. Our staff will also in
turn be teaching life skills (i.e. water safety) to community members participating in our
programs.
Date Submitted to the Town Manager: January 10, 2024
Submitted By: Melissa Battite
Town of Lexington
Town Manager's Office
APIUM11 �d
w, t�,,
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they've developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board's Nexus to the Pandemic for ARPA Spending:
• The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
• Revenue replacement for government services
• Premium Pay for essential workers
• Water/Sewer/Broadband
The Board's goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the "COVID Nexus" and satisfy
the Board's core values.
Should you have any questions please do not hesitate to contact me. Thanks.
Community Park - Code Blue Tower/call box for Center Recreation
Name of Project:Center/Public Restroom building
Project Cost: $ 2 3)0 0 0 Department: Recreation and Community Programs
Cost Basis:
A request of$23,000 is being requested to purchase and install a Code Blue Tower for
the Center Recreation Complex. The newly renovated Restroom/DPW Maintenance
building will provide the power and network needed to activate the system.
Please describe the project:
This will provide a 2nd AED/emergency call box at the Center Recreation Community
Park. The first was installed in front of the Aquatics Facility in 2020. This second
install will provide additional access to emergency services, closer access, if/when
needed to the playground and or athletic fields and tennis courts closer to that parcel of
the Park.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
The request meets the Select Board's Nexus under the Public Health and Safety.
Date Submitted to the Town Manager: January 17, 2024
Submitted BY: Melissa Battite, Director
Name of Project:Police & Fire Staffing Needs Study
Project Cost: 12 O ) 0 0 0 Department: TOW n Manager
Cost Basis:
We obtained a detailed cost proposal (attached) for $105,000 plus travel expenses fro
the consultants. We do not have a figure for the travel expense and we do need to put
out an RFP or RFQ for this project, so this is an estimated expenses which will be more
definitive after it is put out to bid.
Please describe the project:
Over the past few years, the Police and Fire Departments have seen calls for service
increase and for a variety of reasons, overtime costs have increased substantially in
both departments. This study would seek to develop recommendations based on call
volumes by shift and would make recommendations on changes in shifts, whether
additional staff would reduce overall costs by reducing overtime and/or the appropriate
amount of staffing and overtime that needed to be budgeted for each department.
The proposal that the cost estimate is based upon is from the Center for Public Safety
Management, which brings expertise in both the Fire and Police Services for this type
of study.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
Public Safety and Health is one of the Board's nexus points and providing the
appropriate staffing to ensure the community has the appropriate level of public safety
services is important for the Town to determine.
Date Submitted to the Town Manager: January 24, 2024
Submitted BY: Jim Malloy, Town Manager
0 0 �S R
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POLlk'40.�. Ej. FIRE., EMS
SERVICES
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CENTER FOR PUBLIC SAFETY MANAGEMENT, LLC
475 K STREET NW, SUITE 702 • WASHINGTON, DC 20001
WWW.CPSM.US 616-813-3782
�E A
Exclusive Provider of Public Safety Technical Services for
International City/county Management Association
R,
Center for Public Safety Managemen't LLC
January 10, 2024
Jim Malloy
Town Manager
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Mr. Malloy:
Let our team become your team!
The Center for Public Safety Management, LLC, (CPSM) as the exclusive provider of public safety
technical assistance for the International City/County Management Association, is pleased to
submit this proposal to the Town of Lexington, Massachusetts for an analysis of police, fire, and
EMS services. The CPM approach is unique and more comprehensive than ordinary
accreditation or competitor studies.
The Town of Lexington is in the midst of considerable change with a new police headquarters
under construction, and improvements to the fire and EMS services.
The policed artmnt consists of a chief, two captains, five lieutenants, seven sergeants, 29
police officers, four detectives, one school resource officer, and one community resource officer.
This staffing provides these services to the citizens of Lexington:
0 Administration
0 Patrol and Enforcement
0 Traffic Bureau
0 Investigations
e Dispatch
0 Animal Control
0 Crossing Guards
The police department is accredited by the Massachusetts Police Accreditation Commission,
demonstrating it meets 339 MPAC standards.
The fire department deploys its resources from two stations with a minimum staffing provision
requiring nine per shift. The fire department human resources include a chief, two assistant chiefs,
four captains, 12 lieutenants, 44 firefighter/paramedics, and one fire inspector.
EMS is provided by the fire department which deploys two ALS ambulances (one from each
station) with the ability to deploy a third for special events.
Overtime is a central issue to the Town which is seeking to better understand the reasons for
overtime in the two departments and whether additional staffing would be appropriate or if it
might exacerbate the existing levels of overtime now submitted by both agencies.
We will begin our project looking at the dispatch and computer aided dispatch records for both
departments. This enables us to create an "as-is" picture of the performance levels of each
department for emergencies.
This data-driven forensic analysis will establish the existing workload demands for both
departments. Workload is a critical factor when determining what staffing levels are necessary;
different from calls for service which is a linear total that may or may not impact workload. As an
example, many agencies have on-line reporting for minor larcenies or property damage
accidents on private property. While these may be assigned a call for service number; no
workload by sworn personnel is necessary to close the report.
Using the workload rates established for the two departments, we will begin to quantity other key
factors that impact overtime. Examples are:
The Unit Hour Utilization rates for your EMS department. This forms the basis for determining
what is driving overtime, workloads, and service demands.
Identify and recommend appropriate staffing and deployment levels for every discrete
operational and support function in the department. For this review, we will conduct
interviews and establish baseline service levels and how overtime may be filling openings in
the work schedule.
Conduct a risk analysis of your community and for the fire department. Modern fire
deployment is done to minimize risk. What is the expectation of the community for
managing risk? What is the expectation of the elected body and appointed administrators?
Examine the department's organizational structure and culture. Is there a culture that lends
to acceptance of overtime without review?
Perform gap analysis, comparing the " s is" state of the department to the industry's best
practices. Can changes be made that do not impact risk, meet best practices, and
minimize overtime? Are more staff needed to accomplish the goals and objectives and
meet expected standards?
Recommend a management framework to ensure accountability, increased efficiency,
enhanced safety for responders and the community, and improved performance.
Determine staffing analysis using workload and performance for police, fire, and EMS
departments using research conducted by ICMA, IPMA-HR, CALEA, PF, CPSE, and CPSM.
This proposal is specifically designed to provide the local government with a thorough and
unbiased analysis of emergency services in your community. We have developed a unique
approach by combining the experience of dozens of emergency services subject matter experts.
he team assigned to the project will have hundreds of years of practical experience managing
emergency service agencies, a record of research, academic, teaching and training, and
professional publications, and extensive consulting experience from hundreds of projects
completed for municipalities nationwide. The team we assemble for you will be true "subject
matter experts" with hands-on emergency services experience, not research assistants or interns.
CPSM has built upon nearly 40 years of research by ICMA and other academic researchers to
develop the CPSM Data AnalyticTM. While other firms conduct interviews, charetts, and
other intelligence gathering, only CPSM combines those processes by forensically analyzing and
reporting an agency's workload and performance using this method that also adds metrics for
future analysis of deployment change. CPSM and ICMA developed the "60%rule" that was
authored by one of our 's that serves as one more benchmark for staffing of police agencies.
That report is currently being updated by the current CPSM team of researchers.
CPSM also enjoys a strategic relationship with two of the largest survey entities working with the
International City-County Management Association: ZenCity, and POLCO/National Research
Council. CPSM can share information with either organization if the community has a prior
contractual relationship. We do not subcontract with either firm but, instead, provide our clients
with the ability of achieving any discount under a direct contract between the community and
the survey group.
ICMA has provided direct services to local governments worldwide for more than 100 years,
which has helped to improve the quality of life for millions of residents in the United States and
abroad. My colleagues at CPSM and I greatly appreciate this opportunity and would be pleased
to address any comments you may have. I can be reached at 616-813-3782 or via email at
I wieczg1,I e c'I
Sincerely,
'3e tP10 il?"
rp
Thomas J. Wieczorek
Director
Center for Public Safety Management. LLC
II II IIIIVVp IIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII NNNNNN� IIIIIIIIIIIIIIIIIIIIIII �u IIIIIIIIIIII IIIIIIIIIIII w
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The Association and CPSM LLC .................................................................. I
International City-County Management Association .......................... I
Center for Publ ic Safety Management LLC........................................................... I
0
Meet Your Team Police ..............................................................................
Meet Your Team Fire.................................................................... 2
Corporate compliance ........................................................................... 3
Forensic Analysis Data Team .................................................................. 5
GIS............................................................................................ 6
Operations Assessment Pol ice................................................................ 7
Operations Assessment Fire.........................................................15
Strategic Planning Team.......................................................... 24
Emergency Management......................................................... 26
n-7
EMS Assessment...................................................................01010 @00/-/
ProjectSchedule....................................................................................... 30
The CPSM Approach Police..................................................................... 31
Benchmarking the Community............................................................ 34
PatrolAnalysis ......................................................................................... 34
Investigations .......................................................................................... 37
Administration and Support.................................................................. 38
Operation of Evidence and Property.................................................. 38
Duty to intercede/use of force ............................................................ 39
Organizational Culture .......................................................................... 40
Healthand Safety .................................................................................. 40
Performance Management ................................................................. 40
TheCPSM Approach ...............................................................................
Importance of Data................................................................................ 41
Beginsat Dispatch .................................................................................. 42
Operations Review.................................................................................. 44
RiskAssessment........................................................................................ 44
Presentation of data and GIS................................................................ 46
EMS............................................................................................................... 50
F'Ire and EMS Resource .........................................................
Strateg'l'c 56
Pror%osed Fees 58
Concluslon 58
rastand Current ........................................................................
FY2025 Program Improvement Request # 1 of 4
Department: Public Works
Division: Environmental Services
Element: 3420-Recycling
PIR Title: Expanded Food Waste Collection Program
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ — $ — $ —
512000 Seasonal Part-Time $ — $ — $ —
513000 Overtime $ — $ — $ —
Other Compensation $ — $ — $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? $ — $ —
Expenses
520000 Contractual Services $ — $ — $ —
558000 Supplies $ — $ — $ —
533060 Curbside Collection Svcs $ — $ 396,000 $ 396,000
Total Expenses $ — $ 396,000 $ 396,000
Purpose/Description of Request:
This request is to enhance the food waste curbside collection program. The current pilot
program is being funded through ARPA. This request is to put the funds in the operating budget
to begin expanding the program. The requested funds would fully fund the collection cost for the
existing 2,000 customers and would add an additional 2,000 people to the program. There will
be a slight offset in cost by reduced refuse tonnage in the first year.
Service Implication:
Failure to support this program will lead to continued higher costs for refuse disposal as food
waste makes up a large portion of the total weight being delivered to the incinerator. It will also
prevent the Town from achieving sate and local goals of waste reduction.
3000 - Public Works 1
FY2025 Program Improvement Request #1 of 1
Department: Health
Division: 6500-Health
PIR Title: Health Dept. Staff Electric Vehicle
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
Additional vehicle for
Health Dept staff $ 50,000 $ 50,000
Total Expenses $ 503000 $ — $ 50,000
Purpose/Description of Request:
The Health Office has historically had one vehicle. The Health Department is now fully staffed
and has 2 full-time staff that conducts routine inspections and 1 staff member that conducts
home visits and performs other functions throughout the Town. The 3 staff members are sharing
one vehicle and have to coordinate work load around the availability of that one vehicle. This is
not the best use of time for the inspectors and does not support the highest level of service to
the community.
After consulting with Maggie Peard and Marc Valenti regarding the cost of new EVs, it was
suggested, based on size and storage capacity needs, to propose a cost of$50,000. The Town
will be eligible for a rebate from the State off the price of the car.
Service Implication:
This request is for an additional vehicle so that inspections and other Public Health related work
can be accomplished in a more timely and efficient manner.
6000 - Human Services 1
FY2025 Program Improvement Request # 1 of 5
Department: Town Manager's Office
Element: 8210 - Org. Dir. &Admin.
PIR Title: Consultant Services - General Liability Insurance
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? $ — $ —
Expenses
52120 Professional Services $ 25,000 $ 25,000
Total Expenses $ 253000 $ — $ 25,000
Purpose/Description of Request:
This funding request is for consulting and bid evaluation services for Town insurance. Once the
Town selects a consulting firm through a competitive bid process, the firm would provide
property and casualty insurance consulting services for: an inventory of municipal and school
services; the identification of risk and exposure associated with those services; and the
identification of coverage available to mitigate risk and exposure. The firm would prepare
specifications for a request for proposals for Town and school insurance, review responses, and
provide a recommendation to the Town.
This cost estimate is based on recent services provided by Kevin F. Donoghue &Associates for
another town of similar size and scope of services as Lexington. Services include:
-Broker RFQ
-Managed Insurance Marketing (Specifications and Proposal Analysis)
-Worker's Compensation Third Party Claim Administration RFQ and Proposal Analysis
-Renewal Insurance Policy Review and Summary
Service Implication:
The Town last solicited risk management consulting services in 2019 to be provided in FY2020
(it hired Kevin F. Donoghue &Associates). Best practices indicate that it is prudent to bid out
every six to eight years for general liability insurance to check market rates and to ensure that
the Town is receiving the most appropriate coverage at the best possible rate.
8200 - Town Manager 1
FY2025 Program Improvement Request # 2 of 5
Department: Town Manager's Office
Element: 8210 - Org. Dir. &Admin.
PIR Title: ADA Town Building Self-Evaluation and Transition Plan
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
$ 75,000 $ 75,000
Total Expenses 1$ 753000 $ — $ 753000
Purpose/Description of Request:
This funding request is for consulting and professional services to conduct an Americans with
Disabilities Act Self-Evaluation and Transition Plan for the following Town Buildings: the Town
Office Building, the Cary Memorial Building, the Community Center, the Cary Memorial Library,
and the Samuel Hadley Public Services Building. Self-Evaluations and Transition Plans are
required by the Americans with Disabilities Act to provide for the identification and removal of
barriers that hinder physical and programmatic access to Town facilities and services for those
with disabilities. The Self-Evaluation will include a list of physical barriers in the selected Town
facilities that limit accessibility for those with disabilities and the Transition Plan will determine
the necessary costs and schedule associated with removing the identified deficiencies.
Service Implication:
The Town last conducted an ADA Self-Assessment and Transition Plan for Town buildings in
FY2012. Conducting an update to the ADA Self-Evaluation and Transition Plan will aid the
decision-making process for when pursuing capital and programmatic improvements in the
selected Town buildings and align the Town with the Commonwealth's Public Accessibility
Community Compact Best Practice. An appropriation would also provide matching funds for the
Massachusetts Office on Disability FY2025 Planning Grant cycle.
8200 - Town Manager 1
FY2025 Program Improvement Request #2 of 2
Department: Finance
Element: 8420 - Treasurer/Collector
PIR Title: Tyler ERP/Cashiering Module
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
$ 105,000 $ 40,000 $ 145,000
Total Expenses 1$ 1053000 $ 401000 $ 145,000
Purpose/Description of Request:
Tyler ERP/Cashiering is an advanced point-of-sale cashiering system, allowing for seamless
integration of a variety of billing systems and hardware such as cash drawers and card readers
to provide an optimized collections experience. The new software module would serve to replace
existing applications/technologies including Invoice Cloud and UniPay and serve as one,
integrated system.
Service Implication:
Without Tyler ERP/Cashiering, we would continue the use of many applications/technologies
that do not integrate well together. The main benefit is the elimination of several of these
applications and having an integrated system that talks directly with our Financial System,
MUNIS. Having an integrated system will eliminate some tasks and increase processing
efficiencies in certain areas. This module is expected to improve the customer experience both
at the counter and in online bill payments.
8400 - Finance 1
FY2025 Program Improvement Request # 1 of 2
Department: Finance
Element: 8410 - Comptroller
PIR Title: Water and Sewer Rate Study
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2025 Only FY2025 & Future FY2025 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
Rate Study $ 50,000 $ 50,000
Total Expenses 1$ 503000 $ — $ 50,000
Purpose/Description of Request:
This program improvement is a one-time request for consulting services to perform a full rate
study for the Water and Sewer Enterprise Funds. This funding request is recommended to be
split equally between each of those funds ($25,000 each).
This study will review the Town's current tiered rate structure and will advise on a new rate
structure that will allow the Town to migrate to quarterly billing. This study may also consider
options for new tiers or specialized rates. The estimated cost was based on recent studies from
peer communities and should cover consultant presentations and public outreach as needed.
Service Implication:
The Town is in the final phase of implementing and Advanced Metering Infrastructure (AMI)
capital program initially funded in FY2020. This infrastructure allows for frequent and remote
readings of water meters. The availability of this on-demand usage data will allow the Town to
migrate to quarterly billing. With quarterly billing customers will receive bills on a more regular
schedule and can spread payments evenly throughout the year. Quarterly billing will also benefit
the Town's Finance department in their ability to manage cash flow and revenue collections
during the year.
8400 - Finance 1
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2025 Fee Schedule for Recreation& Community Programs
PRESENTER: ITEM
NUMBER:
Melissa Battite, Director of Recreation
& C ommunity P rograms I.5
SUMMARY:
Category:Decision-Making
Attached please find the recommended fee increases for the Recreation Department, highlighted in green, all
other fees are to remain level. Melissa Battite, Recreation Director will present and available for any questions.
SUGGESTED MOTION:
Move to approve the 2024 Recreation Fees as presented and attached.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 7:30pm
ATTACHMENTS:
Description Type
Lexing-vton,
MEMORANDUM
To: Select Board
FROM: Melissa Battite, Director of Recreation & Community Programs
GATE: January 22, 2024
SUBJECT: F 25 Fee Schedule
The Fee Schedule reflects requests for fee adjustments for several Activity Types within
different Cost Centers and Core Program Areas as highlighted in the attached schedules.
The adjustments tale into consideration market price, cost of living increases and other
expens
es, associated with deliveringthe articular service. The fees will be implemented Burin
p p g
the Fy2025 Budget year and applied as those seasonal registrations and facilities are available
during the FY24 year.
The overall revenue projections associated with the adjustments is $64,424.50 in the following
Cost Centers:
Aquatics $ 6,610.010
Golf $ 15,081.00
Tennis/Pic leball $ 60.00
Camps & Clinics $ 6,510.00
Adult Programs & Leagues $ 131 72 .00
Youth Leagues
1,
080.00
Community Center $ 733.00
Outdoor Recreation Facilities 19,007.50
Total $641524-50
The Recreation Committee met on January 17, 2024 and unanimously voted to support this
request..
Attachments:
Proposed 2024 Fee Schedule
Proposed Community Center Rental Schedule
Proposed outdoor Recreation Facilities
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Annual Town Meeting
PRESENTER: ITEM
S uzie Barry, Semiq uinc entennial NUMBER:
Commission Chair; Elaine Tung,
Affordable Housing Trust Chair I.6
SUMMARY:
Category:Decision-Making
2024 Annual Town Meeting
Jim Malloy and S uzie Barry will up date the S elect Bo and on Artic le 24:Appropriate F unding for
S emiquinc entennial Commission.
Elaine Tung, Chair of the Affordable Housing Trust, will update the Select Board on Article 3 3:Authorize the
Select Board to Seek Affordable Housing.
The Select Board will assign presenters, discuss articles and may take positions for 2024 Annual Town
Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 7:45pm
ATTACHMENTS:
Description Type
Article 33 affordable hou,�Sling nnotion Backup Material
F) Article 33 affordable housing slides 11'resentation.
F) Article 24 semiqUincentennial rrution. Backup Niaterial
F) Wbrking I....)ocumlent........Sele(.,-t Positions 2024ATNII Material
Town of Lexington
Motion
2024 Annual Town Meeting
ARTICLE 33 AUTHORIZE THE SELECT BOARD TO SEEK AFFORDABLE HOUSING
MOTION: That the Select Board be authorized to sell, lease, or otherwise dispose of Town-owned land
described as parcel 68-44, located on Lowell Street near the northeast corner of North
Street and Lowell Street, for the purposes of developing affordable housing thereon on
conditions acceptable to the Select Board, and to authorize the Select Board or its designee
to enter into such agreements as are necessary for such purposes including a land
disposition agreement or a lease not to exceed 99 years in length.
(01/30/2024)
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Town of Lexington
Motion
2024 Annual Town Meeting
ARTICLE 24 APPROPRIATE FUNDING FOR SEMIQUINCENTENNIAL COMMISSION
MOTION: That the Town appropriate $500,000 for the purpose of the celebration of the 250th
Anniversary of the Battle of Lexington, including personnel costs, supplies, equipment,
event support, planning, promotion and advertising therefor, and all incidental costs related
thereto, as coordinated by the Semiquincentennial Commission-Lex250 with the approval
of the Select Board; and that to meet this appropriation, $500,000 be appropriated from the
General Fund unreserved fund balance.
(01/31/2024)
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Preliminary Review of Goal Setting Meeting Report
PRESENTER:TER• ITEM
S
NUMBER:
Board Discussion
I.7
SUMMARY:
Category: Informing
During the fall of 2023, the Select Board engaged Jon Wortmann to interview staff and Town Committees to
gather input for the upcoming two-year goal set. The Select Board met on 11 October 2023 to review the s e
aspirations and identified the Board's top priorities. Each goal was assigned to one member of the Board with
a second member volunteering on some to assist as needed. During November and December Board members
worked with Mr. Wo rtmann to identify measurable actions against those goals.
The Board will review the collected goal set and proposed actions. Final review and adoption is expected at
the Board's meeting on February 12.
SUGGESTED MOTION:
None
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/5/2024 8:45pm
ATTACHMENTS:
Description Type
2 b ]q: ckup Vlaterial.
DRAFT 20 January 2024
FY 2024-2025 Select Board Goals — DRAFT
Joe Pato & Jon Wortmann
During the fall of 2023,the Select Board engaged Jon Wortmann to interview staff and Town
Committees to gather input for the upcoming two-year goal set.The Select Board met on 11 October
2023 to review these aspirations and identified the Board's top priorities. Each goal was assigned to one
member of the Board with a second member volunteering on some to assist as needed. During
November and December Board members worked with Mr.Wortmann to identify measurable actions
against those goals.
1) Vibrant community by increasing housing in both diversity of fill Hai Mark Sandeen
stock and price
2) Recognize and minimize issues around construction toe Pato Mark Sandeen
preserving quality,of life
........
3) Create a vibrant downtown Doug Lucente Jill Hai
4) Improve efficiency of communication in meetings and more toe Pato Suzie Barry
broadly with staff
5) 100% renewable energy Mark Sandeen
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
6)Advancing age-in-community initiatives for Lexington seniors Doug Lucente
7) Effectively engage and project new information regarding the Suzie Barry
high school project
Goals with proposed action items:
1. Vibrant community by increasing housing in both diversity of stock and price
Primary: Jill Hai
Assist: Mark Sandeen
a. Identify and support alargely/exclusively affordable housing project that can be
started within 12 months.
b. Increase awareness of LexHAB Legacy Campaign resulting in increased
participation year over year for 2024 and 2025 (v benchmark 2023).
c. Continue to identify and evaluate Town Properties for possible affordable or
mixed income housing development.
d. Explore options for increased workforce housing.
2. Recognize and minimize issues around construction preserving quality of life
Primary: Joe Pato
Assist: Mark Sandeen
a. Revise the noise by-law to remove ambiguities about construction techniques
and the need for mitigation plans for consideration at the Annual Town Meeting
2024.
b. Reconstitute Noise Advisory Committee and create a process for revising the
noise by-law to establish noise limits appropriate to location or activity and clarify
enforcement to be completed no later than Annual Town Meeting 2025.
DRAFT 20 January 2024
c. Create incentives to preserve tree canopy and consider additional limits on tree
removal while balancing the need for development. To be considered no later
than Annual Town Meeting 2025.
3. Create a vibrant downtown
Primary: Doug Lucente
Assist: Jill Hai
a. Prioritize the list of most impactful ideas generated by Board and community
including Fall 2023 workshops.
b. Identify how many ideas can be executed by December 2025.
c. Execute those ideas.
d. Improving tourist traffic by 10% independent from 250 events.
e. Increase tourist focused social media.
f. Create incentives to keep downtown properties occupied.
g. Complete streamlining of sign approval processes.
4. Improve efficiency of communication in meetings and more broadly with staff
Primary: Joe Pato
Assist: Suzie Barry
a. Consistent inclusion of Select Board's key concerns in materials for meetings.
i. Update critical information requested sheet after dialog with staff and
make sure all item presenters are given this guide before they submit
packet materials. Guidance update to be completed by January 2024.
b. Keep Select Board current on key concerns and initiatives for each town
committee.
i. Select Board Liaison / Point of Contact to provide a summary statement
with the "top three concerns" for each of their committees at least twice a
year.
c. Committee members are aware of the activity of and opportunities with other
committees.
i. Re-instate a committee chair (+1) breakfast meeting to provide venue for
semi-formal sharing of activities. First session to occur after Annual Town
Meeting 2024—to be conducted at least annually in consultation with
committee membership as to frequency.
5. 100% renewable energy
Primary: Mark Sandeen
a. Transition to 100% Renewable Energy.
i. Add 4 MW of solar energy installations per year.
ii. Switch 30 million kWh of commercial electricity use to 100% renewable
each year.
b. Electrify Everything.
i. Convert 600 homes per year to heat pumps.
ii. Add 700 electric vehicles per year.
iii. Complete Net Zero Police Station.
iv. Establish Net Zero design standards for new high school design.
v. Establish High Performance Building standards for existing municipal
buildings.
DRAFT 20 January 2024
c. Municipal Leadership.
i. Successful implementation of the 10 Communities Demonstration Project.
1. 160 fossil fuel free homes in the first two years.
2. First hybrid life science lab building occupied.
ii. Publish Building Energy Use Disclosure Data for largest commercial
buildings.
iii. Complete Network Geothermal Feasibility Study.
iv. Develop the Getting to Zero Emissions Transportation Plan.
1. Set targets for vehicle miles traveled reductions and emissions
reductions.
v. Develop Town's Fleet Charging Infrastructure Plan.
vi. Curbside Composting for one third of Lexington residents.
vii. Become a Climate Leader Community.
6. Advancing age-in-community initiatives for Lexington seniors
Primary: Doug Lucente
a. Implement Progressive Property Tax Relief for Seniors: Develop a policy to cap
property tax increases for long-term senior residents, ensuring their financial
stability in their current homes.
b. Develop a Senior Home Adaptation and Assistance Program: Establish a
program to provide financial aid for home modifications to improve accessibility,
along with a service for essential home maintenance, helping seniors maintain
independent living in their homes.
c. Expand Accessible Housing Development: Partner with developers and housing
authorities to increase the construction of senior-friendly housing units, focusing
on accessibility and affordability.
d. Facilitate Access to Financial Planning Resources: Offer workshops and
resources on financial literacy and retirement planning, assisting seniors in
managing their finances effectively for long-term residency.
7. Effectively engage and project new information regarding the high school project
Primary: Suzie Barry
a. Identify ALL the municipal departments (Senior Municipal Staff) and
Boards/Committees that should be present at the table to ensure clear and
effective communication.
i. Work with municipal staff to prepare clear written and visual data and
presentations to the community regarding the overall project.
b. Facilitate easy information sharing.
i. Add a spot on the front page of the Town Website that will take you to the
specific School Building site that is housed on the Lexington Public
Schools Site.
ii. Collaborate to ensure that all meetings related to the School Building
Committee and sub committees and working groups be publicly posted
and promoted thru the town's outward facing push communications
means including but not limited to: town website, town newsletters
(electric and print) social media, print media, various lists (TMMA,
Lexington list)). If they are hybrid or remote meetings request video
recordings are made and links posted.
DRAFT 20 January 2024
iii. Included at a minimum a monthly update in the Link to Lexington with
information beyond just meeting notices.
iv. Collaborate with the School Committee on a column in the Lexington
Times and Lexington Observer with updated information.
c. Identify groups in the community that need to be made aware of the project and
otherwise would have little to no knowledge of it from their present community
participation.
All goals will be continually reevaluated under the lenses including:
• Recreation facilities for all
• 250 celebration events
• DEI
Increasing the broader diverse participation, professional and civil
• Welcoming all people in Lexington
• Considering health in all decisions
• Diversifying the commercial tax base