HomeMy WebLinkAbout2024-01-08 SB Packet - Released SELECT BOARD MEETING
Monday, January 8, 2024
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
6:30 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
4 5 8 0 if they wish to speak during public comment to assist the Chair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Announcements and Liaison Reports
TOWN MANAGER REPORT
1. Introduction of Dana Bickelman, Director of Human Services
2. Town Manager Weekly Update
CONSENT AGENDA
1. Approve Select Board Committee Reappointment
. Lexington Retirement Board - F red eric k Weiss
2. Accept Select Board Committee Resignation
• Vision for Lexington Committee - Weidong Wang
3. Approve Select Board Meeting Minutes
• November 29, 2023 FY2025 Proposed Department Budget Presentations
• November 30, 2023 FY2025 Proposed Department Budget Presentations
• December 4, 2023 Select Board
• December 5, 2023 FY2025 Proposed Department Budget Presentations
• December 11, 2023 Select Board
• December 18, 2023 Select Board
4. 2024 Class 11 License Renewal
CLASS II
Lexington Auto Sales - 542 Massachusetts Avenue
5. 2024 Common Victualler License Renewals
COMMON VICTUALLER
Aloft Lexington- 727 Marrett Road A
Avenue Deli- 1806 Massachusetts Avenue
Coco Fresh Tea and Juice - 1764 Massachusetts Avenue
Element Lexington- 727 Marrett Road B
F ruitee Yogurt- 1707 Massachusetts Avenue, Unit 5
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
Ixtap a Cantina- 177 Massachusetts Avenue
6. 2024 Entertainment License Renewals
ENTERTAINMENT
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
7. 2024 Innho ld er License Renewals
INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
8. Approve Letter to Legislators Supporting Real Estate Transfer Fee Legislation
9. Approve Updates to the Outstanding Youth Award
10. Approve and Sign Eagle Scout Commendation Letters
• Austin Raiche
• Nathaniel Vo s s
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Discuss and Approve Use of Town-Owned Building at 173 Bedford Street 6:40pm
2. Discuss Potential Location of Dog Park 6:55pm
3. Review and Approve Lexington Council for the Arts' Request to Paint Additional 7:1 Op m
Town-Owned Utility Boxes
4. 2024 Annual Town Meeting 7:20pm
• Review 2024 Annual Town Meeting Draft Warrant
• Review Letter from Town Moderator for Inclusion in 2024 Annual Town
Meeting Warrant
5. Review and Approve Town Manager's 2023 Performance Evaluation 7:50pm
ADJOURN
1. Anticipated Adjournment 8:10pm
Meeting Packet:https:Hlexington.novusagenda.com/agendapubhc/
*Members of the public can attend the meeting from their computer or tablet by clicking on
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iP ho ne one-tap:
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Meeting ID: 997 3981 3810
Passcode: 153496
An Act Relative to Extending Certain State of Emergency
Accommodations:https://www.mass.gov/the-open-meet'mg-law
The next regularly scheduled work session of the Select Board will be held on Wednesday, January
179 2024 at 6:3 0p m via hybrid participation.
The next regularly scheduled meeting of the Select Board will be held on Monday, January 22,
2024 at 6:30pm via hybrid participation.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Ley6edil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Announcements and Liaison Reports
PRESENTER:TER• ITEM
S
NUMBER:
Select Board Members
LR.1
SUMMARY:
Please see the attached Select Board Member Announcements and Liaison Reports for the January 8, 2024
meeting. Under this item, Select Board Members can also comment on any additional points, reports and
concerns.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
Select Board Announcements and Liaison Reports—January 8, 2024
Mark Sandeen:
Affordable Housing Trust
• The Affordable Housing Trust voted on January 3rd to recommend that the Select Board place a
warrant article on the Annual Town Meeting warrant asking for Town Meeting's authorization to
allow the Select Board or its designee to enter into a Land Disposition Agreement for the
development of affordable housing on the Town owned property at Lowell Street and North
Street.
Two members of the Affordable Housing Trust had previously met with all Select Board
members to answer any questions the Select Board members had about the proposed warrant
article. The Affordable Housing Trust will be conducting public information session on the
proposed development plan.The Town has mailed notices to neighbors within 300 feet of the
property inviting them to attend the public information session on January 16t". The Affordable
Housing Trust will also be reaching out to several Town committees, boards, commissions and
other affordable housing stakeholders suggested by Select Board members to solicit comments
regarding the proposed plan.
The wording of the final proposed warrant article has been reviewed and updated by Town
Counsel and Town staff.
ARTICLE 31 AUTHORIZE AFFORDABLE HOUSING TRUST TO SEEK AFFORDABLE HOUSING
To see if the Town will vote to authorize the Select Board to sell, lease or otherwise
dispose of Town-owned land described as parcel 68-44 located on Lowell Street near the
northeast corner of North Street and Lowell Street for the purposes of developing
affordable housing thereon, and to authorize the Select Board or its designee to enter
into a Land Disposition Agreement and associated agreements in connection therewith;
or to act in any other manner thereto.
• The Affordable Housing Trust also voted on January 3rd to send a statement to the Select Board
on the importance and urgency of using the Town owned parcel at 173 Bedford Street for
affordable housing.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Introduction of Dana. Bickelman, Director of Human Services
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
T M.1
SUMMARY:
The Town Manager appointed Dana Bickelman as the new Director of Human Services to replace Melissa
Interess. Dana has worked for the Town of Belmont for the past several years and is currently their Council on
Aging Director. Previously, she worked for the City of Marlborough, MA. Dana's Bachelor's Degree is in
Special Education/Human Services and she holds a Master's Degree in Public Administration. She started on
12/27.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Town Manager Weekly Update
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager TM.2
SUMMARY:
Attached please find the weekly updates for the weeks ending on:
• December 22, 2023
• December 29, 2023
,* January 5, 2024
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
F) Weekly I Jpdate 12 22 23 Cover Meal)
F) Weekl.y I Jpdate 12 29 23 v e r V11"e rrj(..)
F) Weekly[Jpdate 01........05 2.4 Backup Matei�al
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Town of Lexington
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Kelly Axtell, Deputy Town Manager
DATE: December 22, 2023
RE: Weekly Update ending December 22, 2023
Town Manager's Office
Sustainability and Resiliency:
The DOER has officially accepted the Town of Lexington into the Municipal Fossil Fuel Free
Building Construction and Renovation Demonstration Project! Please see attached official letter
for more information.
Recreation & Community Programs
Capital—Hard Court Reconstruction Project.
Here are a few drone photos of the Farias Basketball & Gallagher Tennis Courts taken last
week. The project is substantially complete and will officially open in the spring. There are a few
punch list items remaining in addition to some final work that needs to wait until the spring.
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Human Services
The new Human Services Director will begin on Wednesday, December 27th. Please join us in
welcoming Dana Bickelman to Lexington and to our team at the Community Center.
Senior Services
Be A Santa to a Senior!
Through a collaboration with HomeInstead HomeCare, six seniors are identified that we bring
some extra cheer to and deliver gifts to their homes. HomeInstead has a tree for people to pick a
senior to purchase gifts for.
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Transportation
MBTA Bus Network Redesign (BNRD)
The MBTA has organized an external taskforce to serve as a platform to regularly update
stakeholders on the progress of the bus network redesign and to engage in constructive discussions.
The first meeting was 12/6/23. They reviewed overall goals for implementation which includes
items such as: ample time for bus layovers, investments in transfer locations, ensuring restrooms
at layover locations, transit signal priority and other features to help with schedule adherence. The
first phase of improvements are scheduled to go live in December 2024, but there will be a go/no-
go check point in spring based on whether they have hired enough operators. Lexington's
improvements (Sunday service on#62) would not happen until later phases.
MBTA Advisory Board Meetings
The MBTA Advisory Board held two meetings in the past few weeks. One featured Secretary of
Transportation,Monica Tibbits-Nutt and the other featured Ryan Coholan,MBTA Chief Operating
Officer and other staff. In summary, discussions included how we need to put pressure on the
legislature for stable, secure funding, more EVs means less gas tax revenues and all options need
to be on the table. Most people are very happy with new GM Phil Eng. The rail shutdowns will be
tough, but will allow work needed to be done quicker. The T is focused on having a well-
communicated diversion plan for shutdowns. Secretary's vision includes regional equity with a
cohesive,coordinated system. There will start to be some relief on the Red Line slow zones starting
next week. Headways will shorten a bit as some sections of slow zones are lifted. A major issue
preventing the restoration of bus service to pre-COVID levels is hiring of qualified candidates.
However, a new contract and the opening of new CDL training seats has led to a 300% increase in
applicants. Lastly, the MBTA is working on a plan to increase coordination and cooperation with
municipalities both for their improvements, but also when Towns are undertaking work that can
impact MBTA services.
Department of Public Works
• The Water/Sewer Division received the Public Communications Award from the New
England Water Works Association for the communication plan and implementation for the
AMI Project. The award recognized the Water/Sewer Division for excellence in
communications through comprehensive public outreach.
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• DPW partnered with CAAL to install a bottle filler/drinking fountain on the bike path at
the Bow Street crossing. CAAL purchased and donated the drinking fountain and DPW
staff installed it. This was a great partnership that resulted in a positive community
benefit. (Photo credited to CAAL's volunteer Ruimin Weng)
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• DPW staff responded to over 100 calls for tree damage, flooding and debris removal during
this week's heavy rain and wind storm.
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Land Use, Housing and Development
Planning:
The speed limit reduction (voted last spring by the Select Board) from 35 to 30 MPH on Lincoln
Street is now in effect. DPW has switched the signs. We are still awaiting word on the speed
reduction request on Marrett Road.
Police:
The Lexington Police Department would like to welcome Officer
Amanda Flower to the force. Amanda comes to Lexington with
years of law enforcement experience. She was a public safety
dispatcher for the Emerson College and the Salem Police
Departments. She has served as a full-time police officer since 2019
with the Erving and Boxborough Police Departments. Both
communities have very small police departments and Amanda
would often times serve as the only officer on the shift. Amanda
has experience being a Field Training Officer, Sexual Assault
Investigator, and a Domestic Violence Officer. She is currently in
an abbreviated Field Training Program and will be assigned to a
shift very soon. We have no doubt she will transition seamlessly
and be and instant asset to the department and the community. A
photo is attached below. Please introduce yourself if you see her
around town.
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COMMONWEALTH OF MASSACHUSETTS
EXECUTIVE OFFICE OF
ENERGY AND ENVIRONMENTAL AFFAIRS
DEPARTMENT OF ENERGY RESOURCES
a'Jn
KimberleyTelephone: 617-626-7300
Maura T.Healey Rebecca L.Tepper
Governor Secretary
Driscoll
Lt. Governor Commissioner
December 22, 2023
Via Electronic Mail
James J. Malloy
Town Manager
Town of Lexington
1625 Massachusetts Avenue
Lexington, Massachusetts 02420
jmalloyglexingtonma.gov
Dear James J. Malloy,
The Department of Energy Resources (Department) is contacting you in regard to Lexington's
application to become a Participating Community in the Department's Municipal Fossil Fuel
Free Building Construction and Renovation Demonstration Project (Demonstration Project) as
authorized by St. 2022, c. 179, § 84 (Act).
The Department has reviewed Lexington's application and determined that it contains the
required application materials listed in 225 CMR 24.04(1) and that Lexington meets the Housing
Eligibility Thresholds detailed in 225 CMR 24.05(2). The Department hereby approves
Lexington's application to become a Participating Community in the Department's
Demonstration Project.
The Department notes that Lexington's final by-law contains certain exemptions not contained in
the Department's Model Rule. Notably, it exempts indoor cooking appliances and indoor
fireplaces from the application of the by-law. While the Department views such exemptions as
within the discretion the Act affords communities to define "fossil fuel-free,"the Department
notes that Lexington is the only Prioritized Community to have made such an exemption. The
Department views these exemptions as contrary to the intent of the Act and the Demonstration
Project and is concerned that allowing these exemptions will provide an incomplete picture of
the impact of banning the use of fossil fuels in new construction and major renovations. The
Department recommends that Lexington consider removing or revising these exemptions in the
future.
The Department additionally notes that while the Act grants municipalities the discretion to
adopt exemptions and define the exemption and waiver process within their fossil fuel-free by-
law or ordinance, such exemptions and waivers must not conflict with 225 CMR 24.00 or the
applicable provision of the building energy code in the adopting municipality, including (if
applicable) the stretch energy code and specialized energy code contained in 225 CMR 22.00
and 23.00. The Department would be happy to clarify any questions regarding this.
The Department further notes that Lexington's final by-law's definition of major renovation
reflects the definition contained in the published draft regulations of 225 CMR 24.00. The
Department made a technical revision to the definition in the final version of the regulations
published in the State Register on August 4, 2023. In order to avoid confusion, the Department
recommends that Lexington update its by-law to either reflect the definition of major renovation
contained in the final version of 225 CMR 24.00 or reference 225 CMR 24.00's definition
directly.
The Department will be in contact in the coming weeks regarding the collecting and reporting of
data to the Department detailed in 225 CMR 24.07(2).
In accordance with the effective date contained in Lexington's fossil fuel-free by-law, Lexington
may now proceed with the implementation of their fossil fuel-free by-law.
If you have any questions regarding this determination, please contact Joanne Bissetta at
joanne.bissettagmass.gov.
Sincerely,
Joanne Bissetta
Director, Green Communities Division
Agenda Tracker
ITEM NAME PROPOSED MINUTES Description
DATE
Select Board Committee Fred Weiss to be reappointed to the Lexington
Reappointment 8-Jan-24 0 Reti.rement Board for a three-year term (term
expires on 1/11 -- need updated ethics training)
® Victualler,2024 Annual License Renewals 8-Jan-24 0 Any remaining renewals: Common
Budget;Entertainment, Innkeeper
Approve Select Board Meeting 8-Jan-24 0 11/29 Dept Budget; 11/30 Dept Budget; 12/4 SB'
Minutes 12/5 Dept
Introduce Dana ® 8-Jan-24 Jim will intro Dana during his Town Manager
Human Services Director®
report. Dana will in attendance for meeting.
At a recent Summit, a consensus was reached
to move the Central Office to 173 Bedford Street,
Discussion on Use of 173 Bedford 8-Jan-24 15 demolish the current building and construct
Street- HOLD recreation fields ahead of the high school
project. The CEC asked for an affirmative vote
from the SB.
The Board previously discussed the potential
Discussion on Dog Park Location® 8-Jan-24 15 ...dog park locations, for staff to move forward, we
need to have a discussion to see whether there
is agreement on the best site.
The Lexington Council for the Arts has
requested to paint 3 additional utility boxes
Request to Paint Utility Boxes 8-Jan-24 10 (similar to previous requests) and all three are ok
to paint , although one is under warranty until the
Summer of 2024 and therefore should not be
painted until after the warranty expires.
Draft Warrant Presented 8-Jan-24 30
Review and Approve Town 8-Jan-24 20 Follow up on previous meetings on the Town
Manager Evaluation Manager's Performance Evaluation discussion
SELECT BOARD WORK SESSION
FY2025 Town Manager's
Preliminary Budget& Financial ®®®
Planning
Carol Kowalski has indicated that the consultant
(LDA Architects) is prepared to present to the
Select Board their findings on the Housing
Housing Feasibility Report 17-Jan-24 45 Feasiblity Study(funded with an earmark from
Presentation State ARPA Funds). Carol has also indicated
Public Hearing - Intent to Layout - 22-Jan-24 10 Per engineering fy25 Street acceptance time
Tucker Avenue as Public Way table
Discuss Potential Relocation of the Discussion on a request received from Pam
Conte's Bike Shop Bus Stop 22-Jan-24 20 Lyons regarding moving the bus stop on
Massachusetts Ave.
® Clerk'sReview and Approve Increase to 22-Jan-24 10 The Town
Town Clerk's Fees fees due to vital records paper and DBAs.
Sign Annual Town Meeting 22-Jan-24 30
Warrant
Town Meeting Article 22-Jan-24 30
Presentations
The Lexington Semiquincentennial Commission
is ready to advertise the call for artists for the
Review/Approve Belfry Hill for 22-Jan-24 15 monument proposed for the Lexington 250th
Lex250 Monument celebration and the specific site should be
reviewed and approved prior to the call for artists
being advertised at the start of 2024.
Review Noise Committee Charter
® 22-Jan-24 20
Revision
Vote to Layout Tucker Avenuew as® 5-Feb-24 10 Per engineering FY25 Street acceptance time table
a Public Way
Town Meeting Article 5-Feb-24 60
Presentations
Placeholder- Review and Approve
®ttee Meeting Conduct Norm 5-Feb-24 15 Follow up from 12/18/2023 meeting
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Town o Lexington
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: December 29, 2023
RE: Weekly Update
The following is an update of activities for the week ending December 29, 2023:
Town Manager Updates:
• Attached please find the notification that $100 million from the "Fair Share Amendment"has been
allocated for infrastructure. The attached letter certifies that the Town of Lexington's share is
$462,856 and that the funds will be incorporated into our annual Chapter 90 apportionment.
• Attached is notice from the MMA that the Town will be awarded 3rd place in communities with a
population over 30,000 for the Annual Town Report contest. Congratulations to everyone that
worked on the Annual Town Report!
• Our new Digital Media Specialist has been hired. Julia Flood will be joining us on January 17
(replacing Bethany Ramirez). Julia is a recent graduate of Bentley University with a degree in
Marketing and Information Design and Corporate Communications and has been working in the
private sector since graduation.
• Jonas Miller, Communications Director met with the project lead at the MWRA to discuss major
projects over the next two years in Lexington, which are as follows:
o Paving for Lowell street project is scheduled for Spring 2024, will not start Maple St. project
until this is done
o Maple St. project going to bid in next 3-4 months
■ Full schedule for project is still being developed and is dependent on bid going out, but
hoping to start construction in the Summer
■ Will only work until mid-November
■ Current plan is alternating, one-lane traffic, though they anticipate the chosen contractor
will recommend periodic full closures to speed up project
■ There is a tentative plan to install a temporary traffic light about halfway down the street to
help facilitate detours related to some specific part of project that involved a culvert and
jacking up part of the water main
o Minuteman Bikeway project still has a lot of unknowns
■ Not allowed to start until after Patriots day 2025
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
■ Still need approval of project plan from Bicycle advisory committee and likely Select Board
■ Currently unknown how they will reroute bike and pedestrian traffic during construction
• We undertook a quick analysis of an actual EV use over the period of a year(Town Manager's
Mustang Mach E) to determine how accurate the life cycle cost analysis was when the vehicle was
initially purchased. The original savings was estimated at $7,911 (including maintenance) the
spreadsheet below does not include any actual maintenance costs since there haven't been any to
date (the Durango only had 3 oil changes per year).
Ford
Dodge Mustang
Durango Mach E
Acquisition $ 39,000 $ 48,885
EVIP Grant $ - $ (7,500)
Net Vehicle Price $ 39,000 $ 41,385
Fuel Cost* $ 31300 $ 752
Estimated Life Span 7 7 (Years)
Fuel Cost over 7 Yrs $ 23,100 $ 5,264
Operation Cost** $ 62,100 $ 46,649
EV Savings: $ 15,451
* Based on 18 mpg for Durango and current rates and actual
electric charges and gas costs
** Does not include projected lower maintenance cost for EV
• Attached please find the agenda tracker for upcoming Select Board meetings.
/IN,
'N
Maura Healey, Governor m
Kimberley Driscoll, Lieutenant GovernorassI249TMonica Tibbits-Nutt, Secretary&CEO
Massachusetts Department ot Transportation
December 11, 2023 RECEIVED
James Malloy DEC 2 1 2023
Town Manager
1625 Massachusetts Ave.
Lexington, MA 02420 'TOWN MANAGERS OFFICE
Dear James Malloy,
We are pleased to announce that under the new administration of Governor Maura Healey and
Lieutenant Governor Kim Driscoll, a total of$100 million for Fiscal Year 2024 has been allotted from the
Fair Share Amendment to support local infrastructure across the Commonwealth's 351 cities and towns.
Passed by voters in 2022,the Fair Share Amendment requires that revenue raised by the 4%surtax on
taxable income over$1 million be spent on public education and transportation.This apportionment
continues to demonstrate the Administration's support in strengthening municipal partnerships and
providing financial resources that support transportation improvements at the local level.
This letter certifies that your community's Fair Share apportionment for Fiscal Year 2024 is
$462,856.00.
The Fair Share Amendment funds will be distributed to communities using two formulas.The first$50
million will be distributed using the traditional Chapter 90 formula based on local road mileage (58.33%).,
population (20.83%), and employment (20.83%).The Other$50 million will be distributed using a formula
based on each municipality's share of road mileage.
This apportionment will automatically be incorporated into your existing Chapter 90 contract with
MassDOT with no further action by the municipality.Apportionments for all communities are available
online at www.mass.gov/chapter-90-program. Please note that the bill enacting these funds has been
signed; the funds are now available for municipal use.
We look forward to working with you in the coming year to continue the success of our municipal
partnerships.
Sincerely,
Maura Healey Kim Driscoll
Governor Lieutenant Governor
Ten Park Plaza,Suite 4160,Boston,MA 02116
Tel:857-368-4636,TTY.857-368-0655
mass.gov/massdot
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............
MMA Associaticiri www vI"na('Irg
December 20, 2023
Stacey Prizio
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Ms. Prizio,
Congratulations! The town of Lexington is being recognized with an award for 3rd place in
Category I (population 30,000 plus) of the MMA's Annual Town Report contest. Town Reports
serve to communicate important information to town residents, and promote an understanding of
and involvement in local government. The MMA applauds your efforts in making this
publication an effective tool for your community.
We will recognize the award winners during the Opening Session of the MMA's 2024 Annual
Meeting and Trade Show, which will take place at 9:30 a.m. on Friday, January 19th, on the 3rd
Floor of the Hynes Convention Center. We look forward to seeing you there.
Please note that the physical awards will not be handed out during the event. You can pick up
your award at the MMA booth at any time following the Opening Session. If you are unable to
attend we will mail them to your preferred address. Please contact Daniel Yi at dv�imma.or to
confirm attendance and who from your community will be there to pick up the award.
Again, we congratulate you on an outstanding town report and look forward to seeing you at the
Annual Meeting and Trade Show. If you have any questions, please do not hesitate to call us.
Best wishes for a happy and healthy holiday.
Sincerely,
Adam Chapdelaine
Executive Director & CEO
Agenda Tracker
ITEM NAME PROPOSED MINUTES Description
DATE
Introduce Dana Bickelman as Jim will introduce Dana during his Town
®Human Services Director 8-Jan-24 5 Manager Report. Dana will be in attendance
for meeting.
Approve Select Board Committee Fred Weiss to be reappointed to the
Reappointment 8-Jan-24 0 Lexington Retirement Board for a three-year
term (term expires on 1/11)
Accept Select Board Committee 8-Jan-24 0 Weidong Wang resigning from the Vision for
Resignation Lexington Committee effective 1/31
Approve Select Board Meeting
® Budget;
Minutes 11/30 Dept Budget; 12/4
2024 Annual License Renewals ® ®'
Common Victualler, Entertainment, Innholder
Approve Letter to Legislators
Supporting Real Estate Transfer 8-Jan-24 0
® Follow-up from 11/27 meeting discussion.
Fee Legislation
At a recent Summit, a consensus was
reached to move the Central Office to 173
Discussion on Use of 173 Bedford 8-Jan-24 15 Bedford Street, demolish the current building
Street and construct recreation fields ahead of the
high school project. The CEC asked for an
affirmative vote from the SB.
The Board previously discussed the potential
® 8-Jan-24 15 dog park locations, for staff to move forward,
we need to have a discussion to see whether
there is agreement on the best site.
The Lexington Council for the Arts has
requested to paint 3 additional utility boxes
(similar to previous requests) and all three
Request to Paint Utility Boxes ® ,
although one is under
warranty until the Summer of 2024 and
therefore should not be painted until after the
warranty expires.
Draft Warrant Presented 8-Jan-24 30
Review and Approve Town Follow up on previous meetings on the Town
Manager Evaluation 8-Jan-24 20 Manager's Performance Evaluation
discussion
SELECT BOARD WORK SESSION
FY2025 Town Manager's
...Preliminary Budget& Financial White Book...
Planning
Clerk'sCarol Kowalski has indicated that the
consultant (LDA Architects) is prepared to
Housing Feasibility Report present to the Select Board their findings on
Presentation 17-Jan-24 45 the Housing Feasiblity Study(funded with an
earmark from State ARPA Funds). Carol has
also indicated this could wait until the
February Worksession if that worked better
around Town Meeting planning.
Public Hearing - Intent to Layout - 22-Jan-24 10 Per engineering fy25 Street acceptance time
Tucker Avenue as Public Way table
Discuss/approve potential Discussion on a request received from Pam
Relocation of the Conte's Bike 22-Jan-24 20 Lyons regarding moving the bus stop on
Shop Bus Stop Massachusetts Ave.
Review and Approve Increase to The Town
Town Clerk's Fees 22-Jan-24 10 increase fees due to vital records paper and
Sign Annual Town Meeting Warrant 22-Jan-24 30
Town Meeting Article Presentations 22-Jan-24 30
The Lexington Semiquincentennial
Commission is ready to advertise the call for
Review/Approve Belfry Hill for artists for the monument proposed for the
Lex250 Monument 22-Jan-24 15 Lexington 250th celebration and the specific
site should be reviewed and approved prior to
the call for artists being advertised at the start
of 2024.
Review Noise Committee Charter
® 22-Jan-24 20
Revision
Placeholder for discussion in
agenda ® 22-Jan-24 12/19/23 Email from D. McKenna requesting do
Streetscape discuss some concerns.
®Review ARPA Requests for the last 5Feb-24 30 This will be to review the ARPA Requests for the
®quarter 2023 4th quarter of 2023.
Vote to Layout Tucker Avenuew as 5-Feb-24 10
® Per engineering fy25 Street acceptance time table
a Public Way
Town Meeting Article Presentations 5-Feb-24 60
Placeholder- Review and Approve
Committee Meeting Conduct Norm 5-Feb-24 15
® Follow up from 12/18/2023 meeting
.r4^
IN
uu d'
1775,2025
- N i^SAn wunuSir u S
Town o Lexington
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: January 5, 2024
RE: Weekly Update
The following is an update of activities for the week ending January 5, 2024:
Town Manager Updates:
• Attached please find the agenda tracker for upcoming Select Board meetings.
Police:
• The Lexington Police Department is proud to announce the promotion of Timothy Colatosti to the
rank of Sergeant. Tim was raised in Lexington and attended Lexington High School prior to
obtaining a degree in Criminal Justice from Endicott College. He has been a member of the
department since 2007 and has spent the majority of his career as a Patrol Officer working the
night shift. Tim is a well-respected member of the department who performed well in the
promotional process and interview panel. His experience and leadership skills will be an asset in
mentoring the newer members of the department. His strong community ties will continue benefit
our community outreach programs. A swearing in ceremony will take place
soon. Congratulations to Tim on his well-deserved promotion.
• This week the Police Department has begun utilizing the state E-Citation Program (electronic
ticketing). Electronic ticketing increases efficiency, reduces errors which leads to more accurate
reporting. This program enables officers to input citation data directly into the cruiser lap tops and
then prints one citation which is handed to the operator. This process is much faster and cuts down
the demand for paper as the old system had 4 copies and an envelope. It is also more efficient,
significantly reducing the need for administrative processing of a citation. Information is
downloaded directly into our records management system and electronically delivered to the RMV,
eliminating the need for manual entry into our system then physically mailing the citations to the
RMV. The safety of officers and the community is increased by spending less time on the side of
the road during a traffic stop.
Land Use Housing and Development:
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Economic Development
• The Economic Development Office and the Visitors Center announced the launch of their newly
designed destination tourism website htt s:// .t uri in t .us/. The website features a fresh
look, user-friendly navigation, and content showcasing the Battle of Lexington, as well as the rest
of the town's history, and its current status as a vibrant community for visiting, as well as living
and working.
Cary Library:
• LEGO lovers of all ages will want to attend our 11 Ph Annual Brickmania celebration. For a
schedule of the day's events and information about how to participate in this year's Building
Challenge, please as visit our rick
• The library has two great StoryWalks for families to enjoy year-round. One is at Lincoln Park(in
partnership with Recreation and Community Programs) and one at Parker Meadow (in partnership
with Conservation). Stories than e regularly r r information
� ::� .. �,,,, ............ ............, .................: ............................................. .............
• Youth programming resumes next week with a full slate of storytimes, and other fun activities for
young people. All programs are listed on the library's calendar.
• There are many great programs for adults coming up over the next several weeks. January program
poster is attached with a couple highlights below:
o Keep This Toss That: how to have a clutter-free new year. MONDAY, JANUARY 8 7:00
8:00 PM Virtual. If you can't open your drawers, if clutter topples out of closets, and
paperwork covers your tabletops then log on for this de-cluttering program! Join expert
organizer and bestselling author Jamie Novak when she shares her simple steps for tidying your
home -room by room—without getting overwhelmed. Wondering where to start? What to do
first? What to keep and how to let it go? Log on for this interactive virtual workshop when
Jamie guides you through a tiny tidy up live! Get ready to keep your New Year's Resolution to
finally get (and stay) organized! [R e gistrati is r sir
o Author and Historian Helen Fry discusses "Women in Intelligence." SATURDAY, JANUARY
13 2:00— 3:00 PM Virtual. If you are fascinated by the untold stories of women's contributions
to war efforts, please join author and historian, Helen Fry, as she discusses her latest book
"Women in Intelligence: The Hidden History of Two World Wars." It's a ground-breaking
history of women in British intelligence, detailing their pivotal role across the first half of the
twentieth century. Registration is required.
o La Serenissima- A Sojourn in Venice with Bruce Magnuson. WEDNESDAY, JANUARY 17
7:00 8:00 PM Virtual. Venice has been known as the Most Serene Republic (La Serenissima).
From its early incarnation as a refuge from invaders to its current place as a tourist mecca, local
photographer and art and history enthusiast, Bruce Magnuson, will explore the many facets of
Venetian, history, art and architecture. Weaving local references to Venice (the Gardner
Museum anyone?) with photographs from a recent trip, you'll come away with a greater
a
appreciation or this complicated, captivating city. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, -is traa n is r� :; ,ir,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Agenda Tracker
ITEM NAME PROPOSED MINUTES Item# Description
DATE
Introduce Dana Bickelman as Jim will introduce Dana during his Town
®Human Services Director 8-Jan-24 5 0 Manager Report. Dana will be in attendance
for meeting.
Approve Select Board Fred Weiss to be reappointed to the
Committee Reappointment 8-Jan-24 0 0 Lexington Retirement Board for a three-year
term (term expires on 1/11)
Accept Select Board 8-Jan-24 0 0 Weidong Wang resigning from the Vision for
Committee Resignation Lexington Committee effective 1/31
Approve Select Board 8-Jan-24 0 0 11/29 Dept Budget; 11/30 Dept Budget; 12/4
Meeting Minutes SB; 12/5 Dept Budget; 12/11 SB; 12/18 SB
2024 Annual License 8-Jan-24 0 0 Any remaining renewals: Class 11; Common
Renewals Victualler, Entertainment, Innholder
Approve Letter to Legislators
®ng Real Estate 8-Jan-24 0 0 Follow-up from 11/27 meeting discussion.
Transfer Fee Legislation
Approve Updates to the 8-Jan-24 0 0 Per request from Doug Lucente
Outstanding Youth Award
Approve and Sign Eagle Austin Raiche and Nathaniel Voss of Boy
Scout Commendation 8-Jan-24 0 0 Scout Troop 160 Eagle Scout (Court of Honor
Letters on Saturday, January 27, 2024)
At a recent Summit, a consensus was
Discuss and Approve Use of reached to move the Central Office to 173
Town-Owned Building at 173 8-Jan-24 15 1 Bedford Street, demolish the current building
Bedford Street and construct recreation fields ahead of the
high school project. The CEC asked for an
affirmative vote from the SB.
The Board previously discussed the potential
® 8-Jan-24 dog park locations, for staff to move forward,
of Dog Park we need to have a discussion to see whether
there is agreement on the best site.
Review and Approve Town Follow up on previous meetings on the Town
Manager Evaluation 8-Jan-24 20 5 Manager's Performance Evaluation
discussion
Carol Kowalski has indicated that the
consultant (LDA Architects) is prepared to
present to the Select Board their findings on
Housing Feasibility Report 17-Jan-24 45 2 the Housing Feasiblity Study(funded with an
Presentation earmark from State ARPA Funds). Carol has
also indicated this could wait until the
February Worksession if that worked better
around Town Meeting planning.
Approve One-Day Liquor Spectacle Management x7 events at Cary
SELECT BOARD WORK
SESSION - FY2025 Town
Manager's Preliminary
®®®
Mana
g rY
Budget& Financial Planning
-Approve Warrant
-Approve Moderator letter
Article 10 Apprpropriate for
FY25 CPC Operating Budget
and Projects
Article 32 Amend General
Bylaws-Tree Bylaw- Extend
Tree Bylaw to All Private
Property
-Presentation-ATM 2024 Marilyn Fennelosa for CPC confirmed. Nancy
Article 33 Amend General 22-Jan-24 30 4 Sofren confirmed 3 tree committee articles.
Bylaws-Tree Bylaw- Require Charlie Wyman for Resolution confirmed
Mitigation Planting in Certain
Instances
-Presentation-ATM 2024
Article 34 Amend General
Bylaws-Tree Bylaw-
Excemptions
-Presentation-ATM 2024
Article 35 Importance of
Trees-Resolution (Citizen
petition, Charlie Wyman)
Marilyn
2024 Annual Town Meeting
Sofren Nancy
Charlie Wyman-
Presenters
The Lexington Serniquincentennial
Commission is ready to advertise the call for
Review/Approve Belfry Hill artists for the monument proposed for the
for Lex250 Monument 22-Jan-24 15 5 Lexington 250th celebration and the specific
site should be reviewed and approved prior to
the call for artists being advertised at the start
of 2024.
Review Noise Committee
® 22-Jan-24
Charge Revision
Placeholder for discussion in
agenda ® 22-Jan-24 7 12/19/23 Email from D. McKenna requesting do
discuss some concerns.
Streetscape
Review ARPA Requests for ® - This will be to review the ARPA Requests for the
the last quarter 2023 4th quarter of 2023.
This will be the presentation of the White Book
® .and will include the School Committee,
Appropriation Committee and Capital Expenditures
Committee
Vote to Layout Tucker
® Per engineering fy25 Street acceptance time table
Avenue as a Public Way
Presentations
Placeholder- Review and
Approve ® Follow up from 12/18/2023 meeting
JANUARY 2024
4 Music in the Lihpapv:Alex Minasian Trio 16 Exp oping Costa Rica's Pacific Lowlands
e Alex MinasianJazz Trio will return to CarV Library introducing
an eveningof jazz®Their musical selections will honor the legends of with Bill
Gette
jazz music,including Charlie Parker and Thelonious ®as well as Travel to Central America with Bill Gette to explore the Pacific pgghmm
music from the Great American Songbook. lowlands Costa Rica,seeing monV photos of the incredible I LEARNING CENTER
MEETINGvariety of birdsthatthriue there®as well as topical wildflowers,
butterflies, also 50+Job Seekers g
ipou
8 With Fire and Sword:The BloodV Fight at 8 I IT I
Mp�tual
Bunker Hill 16 Let's Got CozV with MVstopV Authors 1/3-9,30AM
Historian James L.Nelson will discuss the circumstances that III
led the r planned battle the American evolution the
extraordinary history of one of this countpV's most famous fight. It's cold out there!Grab your hot beverage of choice and join us for
1-.15PM I LARGE MEETINGI a QGA about cozy mVsteries.
8 Keep 6 IIT
This, VRUAL MonthlV Events
Toss Itiat'.How to Have a
Cluttep—I'PeeI I in VeniceI
If Von can't open Vour drawers,if clutter topples out of closets® VIRTUAL
and paperwork covers Voup tabletops then log on for this From its early incarnation as a refuge from invaders to its current
do-cluttering program! place as a touristmecca,local photographer and art and history
VIRTUALenthusiast®Bruce Magnuson,will explore the manV facets o
Venetian®history art and architecture.
67-OOPM IITUChsh fop Wnese-,SeaVin
Starter9 Sourdough
Learn how to make,maintain,and store a sourdough starter from I VIRTUAL
a expert sourdough r and food to erm 22 Exp oring Costa
s Central Highlands
I LARGE MEETINGill Gette g
Continue a virtual joey with Bill Gette throwRica's 23
10 Memoirs and Memoir Writing central highlands and see photographs of the incredible variety of 10:00AM I VIRTUAL
birds thatthriue there,as well as topical wildflowers,butterflies,
Jenna Blum and 1,
The now year is a wonderful time for reflection.Join host sellings VIRTUAL Book Clubs
author®Jenna Blum,for a discussionabout memoirs and memoir
writing.Jenna will talk about her memoip,Woodrow
and share the rewards llwriting the book.A 25 Facial Recognition,Al Surveillance,and the 3
workshop will follow. Future of HumanitVLEARNING
I LARGE MEETINGJoin us fora QGA withEvan Greer,director of Fightfor the
Future®to learn about the growing movementi i ric
Studio Art Workshop for Adults 60+ surveillance,and whV tech and civil liberties experts see it as an 4 Perkins Book Club
Join us for a monthIV workshop where we will explore dpowing and existential threat to our most basic rights. I LEARNING
watercolor basics and mope.All materials for the class will he 7:OOPM IIT
UAL
provided.
1-30PM I LARGE MEETING ROOM 30 Q&A with Daniel N.WapshawskV- DeaLh bLthe Book MystepLdub
Food Waste,Food a
tV,and the 10:00AM I VIRTUAL
Leftover Cpaft Night Globalization of Food Banks
Join as to help clear out our craft cart!Available crafts are:paint MonV of us are passionate about finding w@Vs to reduce food waste
your own tote bag,paint a mini canvas,decorate a candle votive® so we'rethpilled to he hosting author and professor Daniel N. 16 Mondg��ht�Book Qlu�b
bookmark op mug,or heat transfer a designonto a winter beanies Wapshowslol.
I LARGE MEETINGVIRTUAL
12 Socrates Cafe 31 Valentine's
,
a
Socrates Cafes are held all over the world to foster friendly® Join us to makesome Valentine' y cars for friends, sOOPM I LEARNING
philosophical discussions.A small group of people meet to suggest or familV members!This workshopwon't have onV formal
and then vote on topics to discuss°Then,members are given time instruction®though we will have lots of paper,pro cut designs, ens
to voice opinions without interruptions Questions and intense and inspiration for you to utilize.Each participant will got to make
listening follow. car
10:30AM I LEARNING CENTER 6-.30PMILARGE MEETING
Historian13 Author and
"Women in Intelligence"
If Von are as fascinated bV the untold stories of women I s
contributions to ware opts,please join author and historian®Helen
Fry as she discusses her latest book Womon in Intelli once.7ho Questions?contact the Programming Da art ent at
Hidden HistopV of Two World Wars, carypragramsoa rninlih.not or at(781) G2-G28$ext 84450.
VIRTUAL Pro ra s are made possible hV the generous
donors to the Gary Library Foundation,
1874 Massachusetts Ave >••
Lexington,MA 02420 � p�
caryhhrary.arg ■� FOUNDATION '
' M 5 bte wI by en z j(�
I t b nd
(781)52-G208 LIBRARY tlnot ns
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Committee Reappointment
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.1
SUMMARY
Category:Decision-Making
Rea ointment•
Lexington Retirement Board
The Select Board is being asked to reappoint Frederick Weiss to the Lexington Retirement Board fora three-
year term set to expire on January 11, 2027. State Conflict of Interest Law Online Training is up-to-date.
SUGGESTED MOTION:
To reappoint Frederick Weiss to the Lexington Retirement Board for athree-year term set to expire on January
11, 2027.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
F) 2023 1 txington.Retirement I.-.k.)ar(,.i ReappoinfaVMt Re(..,,orrunendation.I kller VIlateiial
F.Weiss(Sen.t.by J.Gmd,on)
RECEIVIED
Town of Lexington NOV 2 8 2023
Comptroller's Office
Retirement
James M. Condon, Retirement Assistant Tel: (781) 862-0500 x 84632
jcondon@ a ingtonma.gov Fax: (781) 861-2794
November 22, 2023
Lexington Select Board
1625 Massachusetts Ave.
Lexington, MA 02420
RE: Reappointment of Lexington Retirement Board Member
To the Select Board:
The Lexington Select Board first appointed Fred Weiss to the Lexington Retirement Board in
January 2015. His current term expires on January 11, 2024.
Mr. Weiss has expressed a desire to continue as a member of the Lexington Retirement Board
for another three-year term.
Mr. Weiss's financial expertise has proven particularly beneficial to the Lexington Retirement
Board, and on behalf of the Lexington Retirement Board, I am requesting that the reappointment
of Fred Weiss be included on the Select Board's agenda for another three-year term to
commence on January 12, 2024.
incerely,
James M. Condon
Election Officer
Retirement Assistant
cc: Lexington Retirement Board
PERAC
1625 MASSACHUSETTS AVENUE o LEXINGTON,MASSACHUSETTS 02420
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Accept Select Board Committee Resignation
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.2
SUMMARY
Category:Decision-Making
Resignation:
Vision for Lexington Committee
The Select Board is being asked to accept the resignation of Weidong Wang from the Vision for Lexington
Committee effective January 31, 2024.
On behalf of the Town of Lexington, the Select Board Members would like to extend their many thanks to Mr.
Wang for his time and service to the community.
SUGGESTED MOTION:
To accept the resignation of Weidong Wang from the Vision for Lexington Committee effective on January 31,
2024.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
F) Resignation[tAter W.Wang Ilackup Vlateiial
Stacey Prizio
From: Select Board
Sent: Tuesday, December 26, 2023 11:54 AM
To: Stacey Prizio
Subject: FW: Letter of resignation
From: Weidong Wang
Sent:Tuesday, December 26, 2023 11:39 AM
To: Select Board <selectboard@lexingtonma.gov>
Cc: Margaret Co p pe
Subject: Letter of resignation
USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
unless you recognize the sender,you are expecting the communication and you know the content is safe.
Dear Select Board:
My family will move out of Lexington at the end of January 2024. As such, I am writing to resign from
my seat on Vision For Lexington committee by the end of January 2024.
It has been my honor to serve the Town of Lexington.
Thanks.
Weidong Wang
I IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/4I11U1ti
When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email
is a public record and, therefore, may not be kept confidential.
1
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.3
SUMMARY:
Category:Decision-Making
The Select Board is being asked to approve the fo llo wing set of minutes:
• November 29, 2023 FY2025 Proposed Department Budget Presentations
• November 30, 2023 FY2025 Proposed Department Budget Presentations
• December 4, 2023 Select Board
• December 5, 2023 FY2025 Proposed Department Budget Presentations
• December 11, 2023 Select Board
• December 18, 2023 Select Board
SUGGESTED MOTION:
To approve and release the following minutes:
• November 29, 2023 FY2025 Proposed Department Budget Presentations
• November 30, 2023 FY2025 Proposed Department Budget Presentations
• December 4, 2023 Select Board
• December 5, 2023 FY2025 Proposed Department Budget Presentations
• December 11, 2023 Select Board
. December 18, 2023 Select Board
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
F) DRAF-F 1121) 023 Minutes Dept I...3tidget,Presentations Rickup IVIlaterial
F) I)RA[:I I.'11302,02.3 Minutes I..')ept,Budget Presentations Backup MI atlerial
F) DRAIT1.7 1.2042023 Select Board minutes W,ckup Material
F) 1.)R.Al::"'"F 12052023 rninUtes Dept Budget.Presentations Rackup Matetial
F) A 1" ......
I R A I..........1"1211202.3 Selecl&)ard rninutes mll.aterial
F) DRAFI'T'12182023 Seled R,,.)ard rninutes flackup IVIlaterial
SELECT BOARD MEETING
Department Budgets
November 29, 2023
A meeting of the Lexington Select Board was called to order at 1:00 p.m. on Wednesday,November 29,
2023, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry,Mr. Lucente,Mr. Sandeen, and Ms. Hai
were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback,Executive Clerk; and Ms. Kosnoff,
Assistant Town Manager for Finance.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. FY2025 Proposed Budget—Land Use,Housing and Development Presentation
Jim Kelly, Building Commissioner,presented the proposed budget for the Building&Zoning
Department.
Ms. Barry suggested sharing the Mechanical Inspector position with other nearby towns.
In response to a question from Mr. Pato, Mr. Kelly explained that the Mechanical Inspector request is
being driven by expansion of commercial development in Town, residential items, and new labs spaces.
Carol Kowalski, Assistant Town Manager for Development, and explained that the Administrative budget
is proposed to increase by approximately$9,500 - $7,500 of which is related to Zoom accounts.
Karen Mullins, Conservation Director,presented the proposed budget. She explained that there is a slight
increase in the budget from FY24 of 1.3 8%. This is for the contractual step increases only.
Abby McCabe, Planning Director,presented the Planning Department's budget. She explained that the
proposal is for a level service funded budget. An increase is proposed in the contract services line item for
$4,600, or 5.9% of the Planning Office budget. Last year, the Department needed to hire an outside
consultant to complete an economic feasibility study, and there was not enough money in the contract
services line item to do so. The intention is to increase the budget in this line item in case additional
outside consultants are needed this year.
Mr. Lucente asked about a Housing Director for the Division. Ms. Kowalski stated that much of the
strategizing for this position is done collaboratively within the Departments. In the future, a dedicated
position for this role may be needed.
Mr. Sandeen asked how much effort it will take the Planning Department to support the new MBTA
Zoning Bylaw. Ms. McCabe stated that the Planning Board has spent time updating its regulations for this
item. The Department has not yet received any applications but is ready for them. The Department will
likely hire a professional technical peer reviewer for these applications,but this will be paid for by
applicants.
Ms. Barry asked about the increase proposed to the catering line item. Ms. McCabe explained that more
in-person meetings and workshops are expected this year.
Sandhya Iyer, Economic Development Director,presented the Department's budget. The overall
Economic Development budget is proposed to increase by 4.10%. The major two expenses come from
compensation, and marketing and membership dues and expenses.
Lorraine Welch, Senior Economic Development Coordinator, explained that the Visitor Center saw a 13.8
increase in gross sales compared to the previous fiscal year, and visitors are spending an average of
$23.97 per transaction. 4,096 tickets for the Liberty Ride trolley were sold,with the adult ticket being the
most popular. Ms. Iyer noted that last year the Visitor Center made $10,000 and this year it made
$86,000.
Mr. Lucente suggested that the Liberty Ride budget may require a deeper dive. He was expecting to see
more in the budget regarding the 250'Celebration and how the Town will be supporting it.
It was noted that there is a request for an additional $100,000 for TSG within the Planning Department
budget,to help with resident requests as they arise.
Building&Zoning Department Goals:
1. Continue the efforts to improve and administer the online permitting system, assisting contractors
and residents to obtain their permits without delays. The ViewPoint Cloud permit system requires
all building, mechanical, sheet metal, zoning, electrical,plumbing and gas permits to be applied
for electronically. This permitting system allows applicants to do much of their work from their
office or home, thereby saving time and money from having to visit the Town offices.
2. Create a new staff position for a mechanical inspector. With the ever-changing energy codes and
sophisticated mechanical systems, the Town should have a staff inspector position with expertise
in the mechanical codes, equipment, and installations.
3. Permit, inspect, monitor, and ensure code compliance for the two new high rise laboratory
buildings in the Hartwell District, as well as the new buildings proposed at 97 Hayden Ave. These
three new buildings alone will create an enormous workload on inspectors and will require an
extraordinary effort on all to insure success.
4. Prepare the staff,residents, contractors and designers of the new Fossil Fuel Free Bylaw, a new
law that prohibits/limits the use of natural gas and propane in new and existing homes and most
commercial buildings.
5. Assist the Select Board to continue with their efforts to implement a stormwater permitting
system for all new homes built, regardless of the lot size. The Board recently added smaller
projects that trigger site plan review, and their next steps will be adding all the new home lots so
that stormwater will not adversely affect the neighbors and town roads
Administration Department Goals:
1. Support the Town's housing initiatives, including the Affordable Housing Trust, affordable
housing, and potential buy-downs of MBTA Multi-family and Special Residential Development
projects, and anticipated recommendations to the Housing Feasibility Study.
2. Direct the Department in supporting the Select Board's updated goals and the Planning Board's
work plan, including LexingtonNext and other adopted Town plans related to the Department's
work.
3. Assist the Town Manager in planning and executing on operations and delegated strategic actions
in land use, housing, conservation,building, planning,preservation, and economic development.
Conservation Department Goals:
1. Continue to enhance the conservation work flows and inspection checklists in the ViewPoint
Cloud Opengov online permitting system,to streamline and reduce the complexities of wetland
protection regulatory process as much as feasible.
2. Implement Year 2 recommendations of the Seven Year Action Plan of the 2023 Open Space and
Recreation Plan in collaboration with Recreation and Community Programs and other applicable
staff,boards, and committees.
3. Implement the Conservation Improvements, comprised of 20 acres of meadow preservation, as
appropriated through the participatory budget process with ARPA funds.
4. Complete the Land Management Planning process for the Concord Avenue Conservation parcels
and implement the various recommendations as approved by the Conservation Commission.
5. Implement the numerous conservation land management and stewardship prioritized projects,
including Wright Farm Barn Stabilization(FY2023 CPA) and Conceptual Site Access Design and
Parking(FY2021 CPA),Willard's Woods Accessible Improvements Construction
(FY2024 CPA), and Whipple Hill Trail Repair and Fire Access Construction(FY2024 CPA
funding).
6. Plan for and acquire open space parcels as prioritized by the Conservation Commission.
Planning Department Goals:
1. Implement various recommendations in Lexington Next,the Town's updated Comprehensive
Plan,which will guide future land development and preservation activities over the next 5, 10-15
years, and beyond.
2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with
Lexington Next.
3. Propose and adopt zoning amendments outlined in Lexington NEXT to promote various
economic development and housing goals such as more affordable housing and maximizing
commercial development.
4. Collaborate with members of the Land Use, Housing, and Development(LUHD)Department and
other staff members to plan and execute short-and long-term planning initiatives.
5. Adopt and implement District Plans for Lexington's Transportation Demand Management
Overlay Districts(TMOD) for South Lexington and Forbes Road-Marrett Street.
Economic Development Department Goals:
1. Ensure long-term viability of Lexington businesses
2. Implement and complete the wayfinding project for East Lexington.
3. Launch the Tourism Website with a 250"webpage.
4. The ED office will also be working on a store back improvement program for East Lexington to
improve the stores to be more attractive and vibrant. Also work on Landscape design community
outreach and implementation for East Lexington.
Tourism Department Goals:
1. Generate a 10% increase in annual merchandise sales over the annual 3-year average
2. Increase/improve trolley operations before the 2501h year celebration
3. Add new merchandise for the 250'Anniversary
4. Launch the new Destination Marketing Website and digital campaign
Program Improvement Requests:
• Mechanical Inspector
• Conservation Land Chipping
• Conservation Regulatory Assistant Hours
• Full-time Assistant Visitors Center Manager
FY2025 Capital Requests:
• Transportation Mitigation
• Eldred Traffic Calming and Hartwell Avenue Ped Crossing
• Phase II—Town-wide Pedestrian and Bicycle Plan
• Wright Farm Barn Preservation Rehabilitation(Step 3)
• Cotton Farm/Community Center Connector(FY26)
• Land Acquisition(FY26)
• Simond's Brook Conservation Area Trail Design&Engineering(FY26)
DOCUMENTS- Presentation-LUHD Department FY2025 Proposed Budget,Presentation-Land Use,
Housing&Development FY25 Budget
The Board took a brief recess.
2. FY2025 Proposed Budget—Department of Public Facilities Presentation
Mike Cronin, Director of Public Facilities,presented the Department budget. The Department's FY2025
level-service All Funds budget is increasing by$776,273 or 5.29%. The General Fund budget is
increasing by$751,201 or 5.34%. The primary driver of this increase is utilities and overall rising costs,
especially in cleaning and maintenance supplies. Compensation is increasing by$202,369 or 2.99% due
to contractually obligated step increases. Overall Utility costs are currently increasing. Staff are working
to refine projections further but anticipate a significant increase in electricity due to rising supply rates.
Revenues from building rentals have picked back up since the town has recovered from Covid. There are
many in-person events and revenues are expected to return close to normal.
In response to a question from Ms. Hai, Shawn Newell,Assistant Director of Public Facilities, explained
that a majority of the equipment that is used on the School sites,which is DPF's responsibility, is that of
the on-call contractor. The contractor is mostly relied upon to mow the grass.
Mr. Lucente asked if there is a plan to move smaller scale buildings in Town off natural gas. Mr. Cronin
stated that as equipment fails, it is being replaced electrically.
Mr. Cronin reviewed the proposed FY25 capital requests.
In response to a question from Ms. Barry regarding the East Lexington Fire Station project, Mr. Cronin
explained that this is being pushed out due to the fact that the architect was just selected for the project.
The Board discussed the requests at hand and available CPA funds. Mr. Malloy explained that CPC will
choose to fund certain requests and then the Board will need to determine if other projects will move
forward or not. If the decision is to move these projects forward,they will need to be funded through the
General Fund.
Departmental Initiatives:
• DPF Goals for FY2025 include to support the day-to-day operations of all Town buildings,to
support the School Master Plan,to review and refine the 20-year capital plan information and
incorporate it into a viable capital plan, and to implement other capital and priority projects.
Program Improvement Requests:
• AV Technician Grade 4from 35 to 40 hours/week
FY2025 Capital Requests:
• Public Facilities Bid Documents
• Public Facilities Interior Finishes
• Public Facilities Mechanical/Electrical/Plumbing Replacements
• Municipal Building Envelopes and Associated Systems
• School Building Envelopes and Associated Systems
• School Paving and Sidewalks
• Lexington High School Construction Project
• Pine Meadows Clubhouse Renovation
• East Lexington Fire Station
• 173 Bedford Street Renovation
• Cary Memorial Library Renovation Project.
• Central Administration Building Demolition
• Clarke HVAC Replacement and Electrification
• Solar Assessment Lincoln Fields
• Cary Memorial Library Upper Floors HVAC Renovation
• Stone Building Renovation and Addition
DOCUMENTS: Presentation-Department of Public Facilities FY2025 Proposed Budget
The Board took a brief recess.
3. FY2025 Proposed Budget—Cary Memorial Library Presentation
Koren Stembridge, Director of Cary Memorial Library,presented the Library's budget. She noted
proposed increases in the travel, supplies, small equipment, and books/audio materials/materials lines.
She also noted that the Adult Services contract has not yet been settled,leading to unknown final salary
numbers at this time.
Mr. Lucente asked about integrating some of the 2501h Celebration activities into the Library. It was noted
that some of the Library's budget will be put toward the celebration.
Departmental Initiatives:
1. Books, information, and so much more
We continue our 150-year-long tradition of providing books and other materials that reflect the
needs and interests of Lexington residents. Though much has changed since our doors first
opened in 1869, our essential function remains the same-to bring the world of information and
ideas to you.
2. At the intersection of learning, making, and play
In recent years, educational research has increasingly shown that we learn best through
experience -by making mistakes and trying again. In furthering this effort,we are expanding
these types of learning opportunities, giving you more chances to build, create, and play.
3. A place that works for everyone
We value the rich diversity of our community and our commitment to equitable service for all is
unwavering. Efforts to identify and remove barriers to access are ongoing-we are a work in
progress.
4. With opportunities for human connection
In a world where technology is ever-present,we are committed to fostering human interactions.
Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between
old friends. Other times it takes the shape of an elaborate event with community partners and
hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the
social fabric of Lexington.
5. And a future as bright as our past
With more than half a million visitors each year, Cary Library is a cherished community asset.
and a source of civic pride. Stewardship of this resource includes multiple aspects- from
preservation to transformation.
Program Improvement Requests:
• Full Time Teen Services Librarian
DOCUMENTS - Presentation-Cary Memorial Library FY2025 Proposed Budget
The Board took a brief recess.
4. FY2025 Proposed Budget—Recreation & Community Programs Presentation
Melissa Battite, Director of Recreation&Community Programs,presented the Recreation& Community
Programs budget. She explained that the FY25 operating budget request is $3,644,015 and reflects an
increase of 2.18% compared to FY24. The increase is due to a number of items. Personal services are
increasing by 6.3 8% due to recent minimum wage mandates,the overall competitive market for
applicants, and the increased number of seasonal part time staff as compared to FY 24. Second, expenses
are decreasing by 3.37%,primarily due to the financial restructuring of contracted services that are
offered in the summer. Third,the proposed indirect contribution of$318,520 to the General Fund shows
an increase of 8.1%compared to FY24. There has been a steady return in new growth for drop-in
programs,both indoor and outdoor, including the Community Center averaging 4,000 visits per week.
Melinda Spencer,Administrative Manager, explained that the Administrative Division budget request for
FY25 reflects an increase of 15.85%. Peter Coleman,Assistant Director of Recreation, explained that the
proposed FY25 Recreation Division budget reflects an overall decrease of 5.37% or$82,146. This
decrease is primarily due to the financial restructuring of the contracting services that are offered in the
summer. Compensation reflects an increase of 6.97%or$59,279,which is due to increases in wages for
seasonal part time staff to remain competitive in the market.
Ms. Battite explained that the Pine Meadows budget request reflects an increase of 4.13%.
Christine Dean, Community Center Director, explained that the budget request for the Community Center
Division reflects an increase of 4.78% or$31,676,which is primarily due to the increased participation in
contractual programs, services, and supplies, as well as the addition of a$5,000 line item for an
equipment rental to fund the seasonal installment of an outdoor event tent at the Community Center.
Ms. Battite reviewed the Program Improvement Requests and Mr. Coleman reviewed the Capital
Requests.
There was discussion regarding the Lincoln Park fitness equipment request. Ms. Battite explained that
Staff continues to work on funding for this item in collaboration with the Lincoln Park Subcommittee.
In response to a question from Ms. Barry regarding the event tent proposed for the Community Center,
Ms. Dean explained that there was ARPA funding approved for a permanent tent structure in multiple
locations in Town, including the Community Center. Staff received information and quotes on this
proposed item,but the quotes came back quite high for what was needed. Thus, a temporary tent is now
being proposed.
Mr. Sandeen asked about the golf user charges. Ms. Battite explained that Staff continues to consider
raising greens fees but does not want to raise the fees to a point that the Town is charging more than
comparable community courses with a nine-hole green.
Mr. Pato asked that Staff consider alternatives to synthetic turf before expanding it in Town.
Departmental Initiatives:
1. Implement the Key Findings of the 2021-2022 Comprehensive Study of Athletic &Outdoor
Recreation Facilities and the 2023 Lincoln Park Master Plan in the development of the
operational and capital improvement planning for the future needs of the community.
2. Actively participate in the planning and preparations for the 5-year impact on the community with
the permanent and temporary loss of outdoor recreation facilities at the Center Recreation
Complex.
3. Maintain and sustain the financial stability of the Recreation Enterprise Fund.
4. Continue the growth and implementation of the department's therapeutic, adaptive, and inclusive
recreation programming.
5. Support Town-wide cultural and historic events and initiatives such as diversity, equity, and
inclusion.
Program Improvement Requests:
• Community Center/Department of Public Facilities
• Full-time Recreation Coordinator
FY2025 Capital Requests:
• Pine Meadows Improvements
• Pine Meadows Equipment
• Strategic Plan Update
• Park Improvements—Athletic Fields
• Lincoln Park Field Improvements
• Park and Playground Improvements
• Park Improvements—Site Amenities
• Outdoor Pickleball Court Construction
• Lincoln Park Fitness Stations Equipment
• Park Improvements—Hard Court Surfaces
DOCUMENTS - Presentation-Recreation& Community Programs FY2025 Proposed Budget
The Board reflected on the PIRs it heard from Departments. The Board discussed interest in the
Mechanical Inspector PIR and the potential funding for this item, including use of permit fees. The Board
also discussed the PIR for the Community Center facility.
Mr. Malloy stated that this year the Police and Fire Department contracts are making the budget process
difficult. The increases provided in FY24 for the two departments were funded from the Town Manager's
salary adjustment account. He needs to sit down with Staff to consider trimming items within the budget
in order to fund some of the PIRs. All of the PIRs are good but will need to be prioritized.
There was discussion regarding CPC funding. It was noted that the placeholder at this time is $8M. There
are other projects that could be eligible for CPA funds,but this will need to be discussed by the CPC. The
entire Library project could likely be funded through these funds.
Mr. Pato suggested that the Town may want to reevaluate some of the base services and explore new
priorities the community has and how they relate to the past priorities.
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 4:31
p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
Department Budgets
November 30, 2023
A meeting of the Lexington Select Board was called to order at 1:08 p.m. on Thursday,November 30,
2023, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry,Mr. Lucente,Mr. Sandeen, and Ms. Hai
were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback,Executive Clerk; and Ms. Kosnoff,
Assistant Town Manager for Finance.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. FY2025 Proposed Budget-Department of Public Works; Water/Sewer Presentations
Dave Pinsonneault, Director of Public Works,reviewed the Public Works Department budget. The
Administration budget is proposed to increase by a bit less than 2% due to the overall operation of the
Department. There is also a slight increase to the Engineering budget,partially due to stormwater
requirements. Regarding highway maintenance,there are increases proposed due to catch basin and
stormwater basin cleanings and maintenance in Town. There is a slight increase in equipment
maintenance and snow removal. Regarding refuse collection,this is the Town's second year of the capital
waste contract for both refuse and recycling collection. The proposed increase reflects contractual
obligations.
In response to a question from Mr. Sandeen, Mr. Pinsonneault noted that the snow and ice chemicals used
are organic.
In response to a question from Ms. Barry, Mr. Pinsonneault stated that the flatter portion on Westview
will be turned into plots after the building's demolition. The columbarium is proposed in the existing hill
area.
In response to a question from Mr. Sandeen regarding the projected 9%increase for the trash pickup and
recycling budget, Robert Beaudoin, Environmental Services Superintendent, explained that the 9%was
for the first year,the second year will be 11%,but remaining years of the contract should be less, closer to
3.5%.
Mr. Pinsonneault presented the Program Improvement Requests(PIRs).
Mr. Pinsonneault reviewed the Water& Sewer Enterprise budget. He explained that some of the increases
in expenses are due to mandates from EPA, and software maintenance requirements. He also reviewed the
PIRs for this Department.
In response to a question from Ms. Barry regarding the billing frequency for automated metering, Ms.
Kosnoff explained that the Finance Department submitted a PIR for FY25 to do a rate study. This would
hopefully allow Staff to create a new structure and move toward quarterly billing.
Mr. Pinsonneault reviewed the capital requests. There was discussion regarding the Westview cemetery
item. John Livsey, Town Engineer, explained that the Department is looking to merge three previous
stormwater capital requests into one. Ms. Kosnoff explained that the intention is to complete as many
items with cash capital as possible, in order to reserve debt issuance for one-time projects.
Departmental Initiatives:
1. Coordinate Administrative and Operations functions to maintain a functionally efficient
organization.
2. Continue to research,test, and implement new technologies to improve efficiencies.
3. Ensure staff accessibility and participation for training and advancement opportunities.
Program Improvement Requests:
• Expended Food Waste Collection Program
• Assistant Superintendent for Public Grounds
• Assistant Superintendent for Water/Sewer
• Leadman Upgrade
FY2025 Capital Requests:
• Town-wide Culvert Replacement
• Equipment Replacement
• Sidewalk Improvements
• Town wide Signalization Improvements
• Storm Drainage Improvements and NPDES Compliance
• Comprehensive Watershed Stormwater Management
• Street Improvements
• Hydrant Replacement Program
• Hartwell Ave. Compost Site Improvements
• Cemetery Columbarium
• Public Parking Lot Improvement Program
• New Sidewalk Installations
• Bedford St. and Hartwell Ave. Long-range Transportation Improvements
• Street Acceptance
• Pump Station Upgrades
• Sanitary Sewer System Investigation
• Water Distribution System Improvements
• Water Tank Rehabilitation
DOCUMENTS: Presentation-Department of Public Works FY2025 Proposed Budget, Presentation-
Water/Sewer Enterprise FY2025 Proposed Budgets
The Board took a brief recess.
2. FY2025 Proposed Budget-Fire Department Presentation
Derek Sencabaugh, Fire Chief, explained that there is a 15.6%increase proposed to the budget. He also
reviewed the PIRs.
In response to a question from Mr. Sandeen regarding the increased personnel costs,Mr. Malloy
explained that the last time adjustments were made to the salary levels in the contract was in FY22.
Mr. Lucente asked if the fee for inspections needs to be increased. Chief Sencabaugh explained that the
fees are set by the Board. There is some adjustment that can be made going forward. Some inspection fees
are specific to Fire,but some are done in conjunction with other departments.
In response to a question from Ms. Hai, Chief Sencabaugh explained that heavy rescue equipment comes
to an end of life and would likely only have a slight trade in value. Ambulance trade in value usually runs
from approximately$6,000-$10,000. The trade in value of Engine 2 is likely approximately$11,000. It is
believed that there will be a better chance to sustain Engine 3 than Engine 2 at this time.
Departmental Initiatives:
1. Continue to develop and implement online inventory tracking
2. Continue to refine and expand the fire permitting process
3. Develop an improved employee recruitment process to address diversity and retention.
Program Improvement Requests:
• Lieutenant Fire Inspector
FY2025 Capital Requests:
• Replace Pumper Truck
• Heavy Vehicle Extrication Equipment
• Off Road Fire Engine
• Ambulance Replacement
DOCUMENTS: Presentation-Fire Department FY2025 Proposed Budget
The Board took a brief recess.
3. FY2025 Proposed Budget- Police Department Presentation
Mike McLean, Chief of Police, explained that the FY25 budget is a level service request,totaling
$9,552,758 and reflecting a 5.64% increase from the FY24 budget. The budget is driven by two things:
salary and expenses. All of the collective bargaining units have settled with the Town through June 30,
2025 with the exception of the patrol and detective units,which are settled through June 30, 2026. He
reviewed the Departmental initiatives and the Department's PIRs. The Department currently has 66 full-
time Staff and 25 part-time Staff.
Mr. Lucente noted that he believes more Staff should be put in place so that overtime can be reduced. Ms.
Kosnoff noted that she believes there were extraordinary circumstances that occurred in FY23 and FY24
which led to an increased need for overtime. Staff may need to take a deeper look at this item for the
Department.
Mr. Sandeen asked if the senior parking pass has had an impact on revenue. Ms. Kosnoff stated that Staff
has not completed an analysis on this item yet. However, it is anticipated that parking revenues will move
toward pre-pandemic levels now that enforcement is occurring.
Mr. Sandeen thanked the Department for embracing the transition to electric vehicles.
Chief McLean reviewed the Department's PIRs.
Mr. Lucente asked if the requested Code Enforcement Officer should be consdiered under the Zoning
Department instead of the Police Department. Chief McLean explained that he would like this officer to
be able to handle additional things for the Department, such as noise complaints potentially. Mr. Lucente
suggested that this officer could be a more multi-purpose officer for the Department. Mr. Malloy
explained that the proposal is for this officer to likely be seasonal and temporary, as eventually gas-
powered leaf blowers will be entirely banned and the enforcement for this will no longer be needed. Mr.
Pato stated that he does not mind which department this officer reports to,but he believes there are
additional types of enforcement that could be handled by this position.
Departmental Initiatives:
1. The staffing of the Lexington Police Department has not significantly changed in over 50 years. It
is imperative to continue to review and evaluate current programs and positions within the
department. This process most likely will result in a request for staffing increases to ensure the
department is meeting the demands of the Massachusetts POST and Accreditation Commissions
and high expectations of the community.
2. The completion of the new Police Headquarters is scheduled for late spring/early summer of
2024. It will require a comprehensive plan to move all of the files and equipment from the
temporary station. This will require a tremendous amount of teamwork among all of the staff in
the department. It is also imperative to continue to collaborate with the CTA Construction
Managers and members of the Facilities Department to ensure a successful completion to the
project. We plan to engage the community to organize events that will bring members of the
community in to tour their new station as well.
3. The Lexington Police Department is currently a member of the Jail Diversion Program who
provide two full time Mental Health Clinicians. These clinicians specialize in responding with
police to calls involving members of the community in mental health crisis or substance abuse.
Lexington has experienced an increase in the number of these calls much like other communities
in Massachusetts and across the nation. The Lexington Police Department will be exploring a
grant that will bring a full-time clinician embedded in the new station alongside the members of
the department. This service will allow the department to offer immediate services to those in
need and provide consistent follow up to individuals with multiple involvements with public
safety and other town departments.
Program Improvement Requests:
• Deputy Chief Position
• School Resource Officer
• Code Enforcement Officer
DOCUMENTS: Presentation-Police Department FY2025 Proposed Budget
4. FY2025 Proposed Budget-Finance Department Presentation
Carolyn Kosnoff,Assistant Town Manager for Finance,presented the Department's budget. She
explained that there is a 1.53% increase in wages for contractually obligated items. On the expense side,
there is a proposed increase in two line items,the most significant of which is postage. This increase is
driven by the upcoming elections in FY25. The Department pays for the metering machine and postage,
and this increase will include some additional mailings for the election. The cost of postage, in general,
continues to rise. The second increase is in the Professional Services line. Two years ago, this item was
budgeted at$40,000 and last year$10,000 was removed to help reduce the budget. The proposal is to add
this funding back to the line item. The total overall increase for the Comptroller's budget is proposed at
4.71%.
Arnold Lovering, Tax Collector/Treasurer, stated that the Treasurer/Collector budget is proposed to
decrease overall slightly,partially due to Staff changes.
Robert Lent, Director of Assessing, stated that there is a very modest increase proposed in the budget for
FY25, mostly driven by the legal services line.
Mr. Sandeen stated that he would like to make sure it is communicated to residents that an increase in
assessed value does not necessarily drive an increase in tax rates.
In response to a question from Mr. Lucente, it was noted that there has been a steady decline in
abatements filed in the last 3-4 years.
Ms. Kosnoff reviewed the Department's PIRs.
Departmental Initiatives:
Beginning in FY2023 Finance, in partnership with the Innovation and Technology Department,
completed a full upgrade from the legacy desktop client version of Munis to Tyler Technologies Munis
Enterprise Resource Planning(ERP) software. This initiative required coordination and testing across the
entire municipal and school organization with a successful'go-live' in August 2023. This modern version
of Munis allows for increased electronic processing, electronic storage and archiving and the ability to
integrate with many additional Munis modules.
Since this upgrade the department has been testing a wider use of ACH processing for vendor payments
which will decrease the overall number of printed and mailed checks. This initiative did not require
additional funding and is expected to go live in FY2024.
Every five years the MA Commissioner of Revenue reviews and recertifies the Town's assessed property
values, and the Assessing department will lead this recertification process in fiscal year 2025. The
recertification will include a full data quality review, audit of valuation practices, statistical review and
analysis, and public disclosure program of the Town's assessed valuation ahead of the annual approval of
values by the Massachusetts Department of Local Services.
The Comptroller's Office completed multiple rounds of reporting and close-out paperwork for Federal
grant funding associated with the COVID-19 pandemic in FY2022-2023. In FY2024 the Finance
department continues to manage the accounting and annual reporting for the Federal American Rescue
Plan Act(ARPA) State and Local Fiscal Recovery Funds (SLFRF). The Town of Lexington has been
granted$9.9 million to be used for pandemic relief and economic recovery that will be available for
spending until 12/31/2026.
Additional Finance department initiatives for Fiscal Year 2025 and future years are outlined below:
1. Finance is recommending implementing a new the Tyler Cashiering module for online payments
and electronic cashiering. This initiative will improve the online payment experience and self-
service options for residents and will allow for electronic payments at Treasurer's counter.
Funding for this initiative is requested as a program improvement in FY2025.
2. Finance is recommending a Water and Sewer rate study during FY2025 to establish a new utility
rate structure that will allow for a migration to quarterly utility billing(current billing is semi-
annual). Funding for this initiative is requested as a program improvement in FY2025.
3. The department continues to explore additional functionality in Munis ERP including Employee
Self Service (ESS), automated benefits enrollment and Employee Action Forms that will help
move the department closer to paperless processing.
Program Improvement Requests:
• Water& Sewer Rate Study
• Tyler ERP/Cashiering Module
DOCUMENTS: Presentation-Finance Department FY2025 Proposed Budget
rr7
The Board took a brief recess.
5. FY2025 Proposed Budget- Town Clerk's Office Presentation
Mary de Alderete, Town Clerk, explained that the proposal is for a mostly level funded budget. The
presidential election and other elections taking place next year lead to certain increases in the proposed
overtime and staffing budget. In 2021,the Department had an additional 1,053 hours from July through
November in staff time. This year,there could be the ability to add more volunteers for the process,which
was not possible during the pandemic.
Ms. Hai asked if there are contract services available that could be utilized, instead of having Staff work a
large number of overtime hours. Ms. de Alderete explained that her intention is to have a temporary staff
of 6-8 people every day,which would take a huge load off the Staff. This proposal would lead to a
reduction in this line item,but she is trying to plan for a worst-case scenario.
Ms. de Alderete reviewed the Department's PIRs and capital requests.
In response to a question from Mr. Lucente regarding the potential of moving to Ranked Choice Voting,
Ms. de Alderete explained that the machines requested would have to be reprogrammed as to how they
count these ballots,but they would already know how to process them.
Departmental Initiatives:
1. Administration- Continue to provide important administrative services, including vital records,
Public Records Requests,voter registration, outreach to all board and committee members,public
meeting postings, Open Meeting Law and Ethics requirements as mandated by law,business
licensing, and recording and archiving of decisions from the Board of Appeals, Planning Board
and Historic District Commission.
2. Elections Administration-Administer Town/State/Federal elections in compliance with statutory
requirements and regulation changes. Automatic Voter Registration continues to be a time-
consuming initiative, increasing staff time in processing voter registrations. Mail-in early voting
is expected to increase in the 2024 Election cycle as a result of the robust turnout to mail in
voting in prior years. The Town Clerk continues to be committed to relocating polling areas from
schools to municipal buildings. There is one precinct remaining in an active school location
(Bowman Elementary).
3. Vitals -Continue effective use of Commonwealth of Massachusetts Electronic Vital Records
System for births and deaths.
4. Records and Archives -Continue migration of historic documents to Town's Laserfiche
repository for public access. Continue to expand use of Laserfiche for administrative use and for
public access.
Program Improvement Requests:
• Staffing Improvements
• Archivist/Records Officer
FY2025 Capital Requests:
• Election Equipment Upgrade
• Archives &Records Management
DOCUMENTS: Presentation-Town Clerk's FY2025 Proposed Budget
5. FY2025 Proposed Budget-Human Services Department Presentation
Tracy Boudreau, Human Services Department Office Manager, explained that the Human Services
Department is requesting an overall level service budget. The requested FY25 budget is over$2M,which
reflects an increase of 13.36% from FY24. Compensation increased by 1.39% and expenses increased by
22.93%primarily due to contractual service increases in the Lexpress contract. The FY25 Administration
and Outreach Division budget reflects a 1.73% decrease, due to Staff changes.
Karen Tyler,Veterans' Services District Director, explained that veteran benefits went down from FY22
to FY23, due to less recipients of Chapter 115 benefits. Her intention is to seek out alternative sources of
income,while still providing the services veterans need.
Penny Tsiounis, Youth and Family Services Manager, explained that the Youth and Family Services
FY25 budget reflects an increase of 4.27%,which reflects level funded expenses and a 5.23% increase in
compensation due to contractually obligated step increases and cost of living.
Michelle Kelleher, Director of Senior Services, explained that the Senior Services budget is proposed to
increase by 0.42% or$1,711. The general fund compensation line is proposed to increase by 0.29% or
$5 91, due to contractually obligated increases.
Susan Barrett, Transportation Manager, explained that the Department is proposing a level service budget,
with some slight increases of 6.9% overall. Through October,Lexpress daily average daily ridership is
39%higher than it was last year.
Ms. Kosnoff noted that this Department has no PIRs or capital requests.
Departmental Initiatives:
1. Continue to prioritize diversity, equity, and inclusion in all internal operations and external
programming.
2. Support and promote access to mental health services through direct therapeutic services offered
by Eliot Community Human Services and department staff, as well as through the William James
INTERFACE Referral Service.
3. Participate in and advocate for housing—related initiatives that create more access to housing
resources and promote housing diversity.
4. Increase awareness and utilization of Lexpress and embark on a marketing campaign for the
service.
DOCUMENTS: Presentation-Human Services FY2025 Proposed Budget
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 4:17 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
December 4, 2023
A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, December 4,
2023, via a remote meeting platform. Mr. Pato, Chair; Ms. Barry,Mr. Lucente,Mr. Sandeen, and Ms. Hai
were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; and Ms. Axtell,
Deputy Town Manager.
Chair Pato called the meeting to order at 6:3 0pm.
EXECUTIVE SESSION
1. Exemption 3: Discuss Strategy with Respect to Litigation—Trademark Infringement
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to enter
Executive Session under Exemption 3: Discuss Strategy with Respect to Litigation at 6:34pm. and to
reconvene in open session, and, further,to declare that an open meeting discussion may have a
detrimental effect on the litigating position of the Town.
The Board returned to open session at 7:00pm.
PUBLIC COMMENTS
None at this time.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
Ms. Hai that election papers will be available tomorrow in the Town Clerk's office for anyone running for
Town Meeting, Select Board or School Committee.
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Mr. Malloy introduced Dana Bickelman as the Town's new Director of Human Services. Also,regarding
the Lexington Community Aggregation, 13.081 cents per kilowatt hour,the Green rate is 13.98 cents per
kilowatt hour, and the New England Green rate is 15.654 cents per kilowatt hour. Those rates start in
December 2023 and are good through December 2026. Eversource just released its winter rates, and the
basic residential rate is 17.251 cents per kilowatt hour, and the small business rate is 17.587 cents per
kilowatt hour. He noted that Sandhya Iyer, Economic Development Director was honored as the
economic growth champion by the local Chamber of Commerce, and the legislature.
Mr. Malloy stated that there were a few issues with the Town's recent water bills. The printed bills
contain an outdated rate table. This was an administrative error. The consumption amounts and actual
billed amounts are shown and calculated correctly. Staff and the DPW worked to put out an alert and
update on the Town's website and on Constant Contact. The Water and Sewer Department is also going to
print a letter with this correction. There was also a known issue with the online payment system regarding
the data transfer file not updating correctly. Therefore,it was taken offline today, and Staff are working
with the vendor to resolve the issue and hope to have it back online in the next 24 hours. Finally,the last
payment date on the printed bill does not appear accurately; it is outdated by two billing cycles.
Mr. Malloy stated that the Board received a request to use Lexpress for sheltered families in Lexington. It
was noted that the 62 and 76 buses already stop at the hotels and come through Lexington Center at a
minimum of every hour Monday-Saturday. In order to use Lexpress route C, service would have to be cut
from the current route, eliminating service for some people who have already purchased the pass.
Consideration is being given to providing the families temporary, fully subsidized CharlieCards.
Mr. Sandeen asked that the Board take up the topic of the cost of leasing space regarding 173 Bedford
Street at a future meeting.
DOCUMENTS: Weekly Update 12-01-23
CONSENT AGENDA
1. Approve and Sign Water and Sewer Finals and Commitments
To approve and sign the following attached Water and Sewer Finals and Commitments:
• Commitment of October 2023 Finals $251256.53
• Cycle 9 Billing October 2023 $3661331.79
DOCUMENTS: commitments 12-4-23 W/S
2. 2024 Automatic Amusement Device License Renewals
To approve the 2024 Annual Automatic Amusement Device License Renewals for the following
business:
AUTOMATIC AMUSEMENT DEVICES
Lexington-Waltham Lodge#2204 B.P.O.E. (Golden Tee Golf) - 959 Waltham Street
Lexington-Waltham Lodge#2204 B.P.O.E. (Jukebox) - 959 Waltham Street
3. 2024 Class II/III License Renewals
To approve the 2024 Annual Class II/III License Renewals for the following businesses:
CLASS II
Auto Engineering-436 Marrett Road
Mabuchi Motorcars-401 Lowell Street
Minutemen Auto Haus- 6 Fulton Road
CLASS III
John P. Carroll Company Inc. - 700 Waltham Street
4. 2024 Common Victualler License Renewals
To approve the 2024 Annual Common Victualler License Renewals for the following businesses:
COMMON VICTUALLER
Alexander's Pizza- 180 Bedford Street
Beijing Chinese Dining- 1709 Massachusetts Avenue
BIY Foods - 317 Woburn Street
Bruegger's Bagels#3711 -413 Waltham Street
Craft Food Halls - 1050 Waltham Street
Daikanyama Japanese Cuisine -43 Waltham Street
Dunkin Donuts - 10 Woburn Street
Dunkin Donuts - 141 Massachusetts Avenue
Dunkin Donuts -277 Bedford Street
Fiorella's Trattoria-25 Waltham Street
Galaray House - 1720 Massachusetts Avenue, Unit 2
it Casale- 1727 Massachusetts Avenue
Inspire Bowl n Tea- 1686 Massachusetts Avenue
Lexington Golf Club- 55 Hill Street
Lexington House of Pizza- 399 Lowell Street
Lexington-Waltham Lodge#2204 B.P.O.E. - 959 Waltham Street
Love at First Bite Thai Kitchen- 1710 Massachusetts Avenue
Mario's Italian Restaurant- 1733 Massachusetts Avenue
McDonald's - 690 Marrett Road
Peet's Coffee & Tea- 1749 Massachusetts Avenue
Qdoba Mexican Eats-46 Bedford Street
Royal India Bistro-7 Meriam Street
Taipei Gourmet-211 Massachusetts Avenue
Via Lago Inc. - 1845 Massachusetts Avenue
Wicked Bagel- 171 Massachusetts Avenue
5. 2024 Entertainment License Renewals
To approve the 2024 Annual Entertainment License Renewals for the following businesses:
ENTERTAINMENT
Beijing Chinese Dining- 1709 Massachusetts Avenue
Clay Oven Indian Restaurant- 1666 Massachusetts Avenue
it Casale- 1727 Massachusetts Avenue
Love at First Bite Thai Kitchen- 1710 Massachusetts Avenue
Starbucks Coffee #7553 -60 Bedford Street
Thai Room- 182 Bedford Street
The Upper Crust Pizzeria-41 Waltham Street
Via Lago Inc. - 1845 Massachusetts Avenue
6. 2024 Liquor License Renewals
To approve the following 2024 Annual Liquor License Renewals:
ALL ALCOHOL RESTAURANTS
Beijing Cuisine - 1709 Massachusetts Avenue
Clay Oven Indian Restaurant- 1666 Massachusetts Avenue
it Casale- 1727 Massachusetts Avenue
Ixtapa Cantina Mexican Family- 177 Massachusetts Avenue
Love at First Bite Thai Kitchen- 1710 Massachusetts Avenue
Via Lago- 1845 Massachusetts Avenue
ALL ALCOHOL INNHOLDER
Aloft Lexington- 727 Marrett Road—A
Element Lexington- 727 Marrett Road—B
WINE/MALT RESTAURANTS
Akame Nigiri & Sake- 1707 Massachusetts Avenue
Fiorella's -25 Waltham Street
Daikanyama Japanese Cuisine -43 Waltham Street
Mario's Italian Restaurant- 1733 Massachusetts Avenue
The Vintage Tea and Cake Company-21 Muzzey Street
PACKAGE STORES
Art's Specialties - 1666 Massachusetts Avenue,Unit H
Berman's Wine & Spirits - 55 Massachusetts Avenue
Lexington Wine& Spirits- 186 Bedford Street
Vinebrook Bottle Shop - 131 Massachusetts Avenue
Whiskey&Wine Lexington- 55 Bedford Street
CLUBS
Lexington Golf Club- 55 Hill Street
7. Approve Town Manager Committee Appointments
• Council on Aging:
o Charles James
o Zehra Yar-Khan
To approve the Town Manager's appointments of Charles James and Zehra Yar-Khan to the Council on
Aging each for a three-year term set to expire on May 31, 2026.
DOCUMENTS: Charles James Application, Charles James Resume, Zehra Yar-Khan, COA
Recommendations Email
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to approve the
Consent Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Application: Common Victualler License-CFHA 10 Maguire Road, LLC d/b/a Craft Food Halls,
10 Maguire Road
Mr. Pato explained that the Select Board is being asked to approve a request for a Common Victualler
License for CFHA 10 Maguire Road, LLC d/b/a Craft Food Halls, 10 Maguire Road(a.k.a. "Lexington
Labs"), for the hours of 7:00am to 5:00pm Monday through Friday for seating in a new, cafeteria-style
restaurant. The applicant has worked with the Department of Public Health,Building Department and
Zoning Department for their respective required permits and inspections.
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to approve a
Common Victualler License for CFHA 10 Maguire Road, LLC d/b/a Craft Food Halls, 10 Maguire Road,
for the hours of 7:00am to 5:00pm Monday through Friday.
2. Update on High Performance Building Policy
Maggie Peard, Sustainability&Resiliency Officer, reviewed the High-Performance Building Policy and
associated documents. The purpose of the policy is to identify performance issues in the municipal
buildings,particularly those that negatively impact occupant health or the environment. The policy will
establish metrics at the building level to track for all Town-owned buildings. It also sets up a review and
reporting process.
Ms. Barry suggested that each building representative/champion should be included in this process. She
suggested a report card display for each building.
The Board agreed to review a revised draft of this policy at a future meeting.
DOCUMENTS: High Performance Building Policy,High Performance Building Policy Guidance, High
Performance Building Policy Metrics, High Performance Building Policy Tracking
3. Discuss Placement of Menorah at Emery Park, 0 Massachusetts Avenue
Mr. Malloy explained that Emery Park falls under the Town Manager,but there are greater implications
regarding allowing or not allowing certain activities on the public property. Town Counsel has advised
that by allowing certain activities, all other activities would need to be provided equal access. Mr. Malloy
stated that the best course of action is to not make any changes at this time of year,but to commit to
having this discussion starting in June when all of the implications can be considered, in order to make a
determination on how to move forward in future years.
Mr. Lucente stated that Lexington prides itself on being inclusive of all groups and celebrating secular
symbols is not a bad idea. There is a lot of case law on this. He is trying to reconcile the concept of
allowing this display without allowing every other type of display that may not be one the community
endorses. A menorah celebrates the holiday season, and he does not see it as endorsing a particular
religion. He does not want the Town to wash itself of all displays.
Town Counsel, Mina Makarios, stated that most courts, including the Supreme Court,have concluded
that the average viewer of speech is more likely to consider that if something is being allowed on a Town
property, other things should also be allowed. There is actually risk in not allowing a particular display at
a particular time.
Ms. Hai noted that a Christmas tree with a star on top is already on display. There have been several
Supreme Court cases which have addressed this exact issue. A Christmas tree on display,with a menorah
next to it,becomes a symbol of inclusive recognition that not just one holiday is celebrated during the
season by the community. The Town has already opened the door to seasonal holiday celebration and
display, and adding a more inclusive celebration is in line with what the Town wants to be and recognize
about its citizenry. She would also support creating a policy to be clear on this item, in order not to end up
with unintended consequences down the road.
Ms. Barry stated that she supports this request and believe it is important to be inclusive of all residents
and people who might come to visit Lexington.
Mr. Pato stated that he believes a tree that is adorned with a star at the top is problematic, as it essentially
establishes the path that the Town is open to a particular holiday. His inclination is to also allow the
request and then consider development of a policy for all public spaces regarding what can be displayed
from a seasonal perspective.
Mr. Sandeen stated that he would like the Board to consult organizations, such as the Human Rights
Committee and other appropriate committees, during creation of the policy.
Attorney Makarios stated that the Board could make the decision regarding accepting the inclusion of a
menorah,while doing it within the context of continued government control of this particular forum, and
the Town Manager's control of it. This is merely an extension of the Town Manager and Board's
continued control of government speech on the particular property.
The Board agreed to ask Mr. Malloy to move froward with the menorah request at this time and come
back at a future meeting to discuss a potential new policy for this item.
DOCUMENTS: Menorah Request
4. Housing Partnership Board Request for Creation of Ad Hoc Property Acquisition/Use Working
Group
Betsey Weiss, Housing Partnership Board(HPB)Vice-Chair, and Wendy Manz, HPB Chair, discussed a
proposal to create an Ad Hoc Property Acquisition/Use Working Group, comprising representatives of
Town Stakeholders who might have an interest in public uses of property,to advise the Town Manager
regarding potential property acquisitions. The group would not be subject to Open Meeting Law and may
meet and communicate informally. If a stakeholder representative determines the property to be
considered is not suitable or feasible for his/her group,that representative will notify the Town Manager
in writing and will not participate further in deliberations regarding that specific property or use. The
working group will discuss potential uses of the property in question. If they reach consensus on the best
use or uses of the specific property, they will provide a written recommendation to the Town Manager. If
they do not reach consensus,they may provide individual written recommendations to the Town
Manager. Upon receiving the written recommendation(s) from the working group,the Town Manager
will present the recommendation(s)to the Select Board for its consideration.
Ms. Barry expressed concern regarding this potential group not being subject to Open Meeting Law. She
also noted that the Select Board does not seem to have inclusion on the working group. Ms. Manz noted
that any recommendation will go forward to the Select Board in the end.
Mr. Lucente stated that this appears to be a way to formalize an informal process and give people a seat at
the table. At the same time,he stated that some of this is already happening through other channels,via
executive sessions.
Melinda Walker, 14 Larchmont Lane, stated that Massachusetts has one of the lowest rates of housing
production in the country. Without more housing production,homelessness will continue to rise. It is very
likely that in the coming years, several parcels of open space will be available for the Town to purchase,
most likely through the use of CPA funding. She asked the Select Board to approve an ad hoc property
working group to begin to examine the Town's land use policies.
Charlie Wyman, 66 Harding Road and Chair of the Conservation Commission's Land Acquisition
Subcommittee, stated that he is supportive of the proposed working group.
Ms. Hai stated that this does seem to offer utility to a lot of the associated parties, along with information
to Mr. Malloy in a coordinated way. She suggested that a Select Board member could be included in this
group.
Ms. Weiss stated that she believes it is time for the Town to create a formalized group to examine the
interests of the Town to figure out what the correct priority is for acquiring land in the future.
DOCUMENTS: Housing Partnership Board Recommendation-Formation of Ad Hoc Property Working
Group, Presentation-Recommendation for Formation of Ad Hoc Property Working Group
5. Request for Creation of Study Committee to Investigate the Establishment of a Town Committee
to Advise the Police Department
Ms. Barry recused herself from this item.
Tom Shiple, 18 Phinney Road,presented the request on behalf of a group of residents for the creation of a
study committee for a Community Advisory Board(CAB) for the Police Department. It would provide a
structured way for the community and the Police Department to strengthen existing relationships by
taking a deeper look into Police operations. Its membership would reflect the diversity of Lexington in
terms of demographics,professions, and experiences. The Police Department leadership could ask the
CAB for advice,perspectives, and input; in turn, the CAB members could conduct research,review
policies, generate ideas and offer recommendations. The overarching goal is to deepen existing trust
through mutual transparency and respect. The CAB would likely not have investigatory power or access
to confidential records. CABs are sometimes created as a reaction to a recent incident in a community.
The belief is that it is better to investigate creating a CAB now and build a reservoir of trust and
understanding that can be tapped into if there is an incident in Town in the future.As a sample charter, the
study committee could have nine voting members nominated by various Town committees and appointed
by the Select Board. The study committee should broadly reflect the diversity of Lexington. At the
conclusion of its work,the Committee would present its recommendations to the Select Board.
Police Chief McLean stated that the Police Department is dedicated to continuing its community
engagement. He explained that the lack of support for this proposal mostly stands with the fact that there
is already the ability and the systems in place to get this work completed in other ways.
Mr. Pato stated that the Town has made a lot of effort to be inclusive and engage with the community. He
applauded the Department in the efforts it has taken. He does see value in formalizing the public process a
bit more. A structure that creates access to information from the Freedom of Information Act,tempered
with well-structured channels for analysis, could be a good mechanism for review, sharing, and analysis
of that data,not just by independent parties,but in collaboration with Town administrative officers.
Mr. Lucente agreed that there are some existing venues to handle these questions. He does not see this as
an idea to embrace at this time.
Mr. Sandeen stated that this appears to be an opportunity to enhance the trust between the Police and the
community, in both directions.
Ms. Hai stated that the Board received input from the Chair of the Human Rights Committee and the
Chair of the Commission on Disability, which are the two groups currently working together with the
Police Department on this collaborative reform, and the overall impression was that this is not the right
time and potentially not the right means for this work. This proposal includes the insertion of a barrier
between the community and the Police Department at some level. She believes it is important that the
Police Department does its interaction directly.
Mr. Pato stated that he believes part of this proposal is to take the ambition of the activity and formalize
it. The proposal looks to examine how to create channels of engagement that are not reactive, as much as
constructive, infrastructure. He suggested that the Board seek input from all stakeholders.
Carlos Hoyt, 6 Peacock Farm Road, stated that the goal of this proposal is to make sure this work gets
done. He wants the Town to be an example of how to do this work well.
Bob Pressman, 22 Locust Avenue, stated that he believes the work of this CAB is needed. This would
allow for the proper data to be seen promptly.
Mr. Shiple noted that this work is not meant to substitute for the work already being done by the
Department,but to add to it.
Dan Joyner, Association of Black Citizens of Lexington(ABCL), stated that his group expressed its
strong support for the creation of a CAB. This has been requested by the ABCL in the past.
Ms. Roy expressed concern that she does not see any Asian Americans and Pacific Islanders(AAPI)
voices reflected through the proposed CAB. There needs to be a focus on what the concerns are and how
to address them. She stated she feels it would make more of an impact to focus on the most marginalized
and vulnerable citizens in Town.
DOCUMENTS: Presentation, Police Chief Response Letter, Commission on Disability/Collaborative
Reform Response Letter
The Board took a brief recess.
6. Review Draft Article List for 2024 Annual Town Meeting
Kelly Axtell, Deputy Town Manager,reviewed the draft list of articles proposed for 2024 Annual Town
Meeting. She noted that two additional articles, one regarding banning rat poison/pesticides and the other
to petition the MA General Court to allow for digital notices,will likely be submitted shortly.
DOCUMENTS: DRAFT ATM article list 12.1.23
7. Discuss and Approve Appointments to Fence Viewers
• Fence Viewers:
o Dawn McKenna
o Potential Town Staff Member
Mr. Pato noted that it is not uncommon for communities to appoint a Staff member as one of the Fence
Viewers. The Board is asked to consider expanding the membership to include a Staff member
responsible for responding to queries and being a required participant in onsite visits. The existing charge
allows for two or more individuals to be appointed as per MGL Chapter 49 §1-21, so no change is needed
for the additional appointment. The Board is also being asked to appoint Dawn McKenna to the Fence
Viewers for a one-year term set to expire on September 30,2024.
Mr. Lucente stated that he would rather have three members of the community, in place of a Staff
member.
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 4-1 to appoint Julie
Krakauer as the staff member Fence Viewer for a one-year term set to expire on September 30, 2024.
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to appoint Dawn
McKenna to the Fence Viewers for a one-year term set to expire on September 30, 2024.
DOCUMENTS: 2023 Fence Viewers Application-D. McKenna
8. Review and Approve Committee Applicant Interview Policy
The Board reviewed and discussed updating a section of the Select Board manual to include a procedure
that Select Board Members will interview applicants prior to filling a vacancy for the following
committees:
• Historic Districts Commission(Full&Associate)
• Minuteman Regional Vocational-Technical School District School Committee
• Trustees of Public Trusts
• Zoning Board of Appeals (Full&Associate)
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to approve the
Committee Applicant Interview Policy as proposed and to update the Select Board Procedures Manual
with this policy
DOCUMENTS: Proposed Committee Applicant Interview Policy,Procedures Manual-08-2023
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to adjourn the
meeting at 9:46pm.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
Department Budgets
December 5, 2023
A meeting of the Lexington Select Board was called to order at 5:01 p.m. on Tuesday, December 5, 2023,
via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente,Mr. Sandeen, and Ms. Hai were
present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; and Ms. Kosnoff,
Assistant Town Manager for Finance.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. FY2025 Proposed Budget—Public Health Department Presentation
Joanne Belanger, Director of Public Health, stated that the budget has an overall increase of
approximately 5.5% over 2024. The general fund increase is approximately 6.42%, including
compensation increases. On the expenses side,there is a proposed increase of 2.23%.
In response to a question from Ms. Hai, Ms. Kosnoff explained that there is a budget line item for office
supplies versus a revolving fund budget line item for vaccines and other items needed to administer
programs.
In response to a question from Mr. Lucente, Ms. Kosnoff explained that the opioid settlement money is
going into the general fund but is then being reserved separately. This could be included as a separate
item in the budget presentation. This can be tracked in terms of settlement funding and expenses. This
settlement money is expected for 18 years in total.
Ms. Belanger presented the Department's PIR.
Departmental Initiatives:
1. Strive to make the Health Department more visible and accessible to residents,businesses and
staff as a reference, resource, and trusted municipal partner.
2. Continue to review all the local Board of Health regulations, and update as necessary,to coincide
with current State and Federal regulations, standards, and best practices. Research and develop
new regulations as necessary.
3. Emphasis on developing programming and services with a focus on Health Equity, Diversity, and
Inclusion
4. Implementation of new inspection software and tablets has decreased reliance on paper forms and
allows for more efficient and accurate record keeping. Will continue to support enhanced
customer service satisfaction and improve staff efficiency by updating Health permit applications
in ViewPoint Cloud as necessary.
5. Continue involvement with the newly formed Central Middlesex Medical Reserve Corps. Offer
preparedness trainings and classes for the community such as Stop the Bleed and Behavioral First
Aid.
6. Continue to grow the Clinical Public Health programs including expanding the availability of
adult and pediatric vaccines,beyond flu vaccine, Senior Wellness Clinics, CPR/First Aid,
collaborate with Human Services Health Outreach Clinician to expand services to Elders, and
collaborate with other clinical partners in the community. Research grant opportunities to fund
future programs and services. Continue to monitor and be a resource for Covid-19 concerns in the
community and to offer COVID vaccines.
7. Evaluate and expand the Environmental focus of the Health Department by offering or
sponsoring trainings, certifications,or education, such as ServSafe for food establishments,
septic/cesspool maintenance,well water testing, mosquito/tick safety. Work with partners to
address hoarding in the community through a multi-disciplined approach.
8. Research grants and other financial opportunities to enhance and expand functions of the Health
Office such as the FDA Voluntary Retail Food Grant, Public Health Excellence Grants,
NACCHO grants for the MRC, or other opportunities offered by the Office of Local and Regional
Health of the Massachusetts Department of Public Health.
Program Improvement Requests:
• Additional Vehicle for Health Dept Staff
DOCUMENTS: Presentation-Public Health Department FY2025 Proposed Budget
The Board took a brief recess.
2. FY2025 Proposed Budget—Innovation&Technology Department Presentation
Tim Goncalves, Director of Innovation&Technology, explained that the FY245 budget request for the
Department reflects an increase of$244,704 or 8.38%over last year's budget. Compensation increased by
$42,046 or 5.2%, which is attributed to contractually obligated step increases and cost of living
adjustments. Expenses increased$202,658 or 9.6%. The major factors driving the increase in the expense
budget are general inflation costs, annual maintenance costs, and application subscription increases. He
reviewed the Department's PIR and capital requests.
Mr. Lucente asked if the capital request for access points would include adding wi-fi into the Center for
public access. Mr. Goncalves stated that the cost of this item is yet unclear. It could fit under the
Department's Network Technology Improvement Program.
There was discussion regarding the scanning and software items being considered as capital request
items.
Departmental Initiatives:
1. Continue to invest in the Town's IT infrastructure and security posture
a. Implement recommendations from network assessments
b. Implement recommendations from cybersecurity assessments
c. Investigate additional cybersecurity measures and services
d. Provide cybersecurity training to all staff
2. Maximize the value of current systems
a. Laserfiche
b. OpenGov
c. Enterprise ERP
d. Vision
e. BlueBeam
f. ProPhoenix
3. Increase Customer Service Quality
a. Emphasis on a customer-centric approach to working with the departments and staff
4. Focus on future visioning for IT
a. Mobile work initiatives
b. Hybrid work/meeting spaces
c. Disaster Recovery(DR)planning and expansion of capabilities
d. Network redundancy planning and implementation
Program Improvement Requests:
• Junior Systems Administrator(Working Title)
FY2025 Capital Requests:
• Application Implementation
• Network Core Equipment Replacement
• Municipal Technology Improvement Program
• Network Redundancy&Improvement Plan
• Phone Systems&Unified Communications
• Network Technology Improvements
• Scanning—Electronic Document Management
DOCUMENTS: Presentation-Innovation&Technology Department FY2025 Proposed Budget
The Board took a brief recess.
3. FY2025 Proposed Budget—Select Board Office Presentation
Kim Katzenback, Executive Clerk/Select Board Office Manager, explained that the FY25 Office budget
is level funded. The audit increase has a placeholder amount of 15%awaiting estimates from the audit
company.
Ms. Kosnoff noted that FY24 was the end year of the current extension option that that the Town has with
Lex Media for contracted services. Over the next few months,the Town will be negotiating a new
contract with Lex Media for FY25 and beyond. She also noted that, last year, in order to support the PEG
budget $100,000 was used from the tax levy. It was originally projected that this would need to be
increased by$100,000, for a total of$200,000 of support from the tax levy. However,the preliminary
projections from the CAC showed that the $100,000 could be left stable for FY25,with a potential
increase needed for FY26.
There was discussion regarding Novus Agenda, as it will cease to exist after 2025. Staff will be hearing
proposals for other types of software and vendors.
DOCUMENTS: Presentation- Select Board Office FY2025 Proposed Budget
The Board took a brief recess.
4. FY2025 Proposed Budget—Town Manager's Office; Employee Benefits &Insurance
Presentations
James Robinson, Management Analyst for the Town's Manager's Office,noted a reduction in the Mobile
Devices line item of$5,894. Overall, for the Town Manager's Office,which is responsible for
organizational direction and administration,HR, sustainability and resilience, communications and public
engagement, and DEI,there is a proposed increase of$57,245 or 3.86%,with compensation going up
7.5 8%, and expenses decreasing by 8.4%. He reviewed the Department's PIRs and capital request.
Mr. Robinson reviewed the Town Committee's budget, which is mostly level funded aside from an
increase of$6,702, or 10.12% due to the biannual Dance Around the World event. He reviewed a PIR for
the Human Rights Committee. This PIR is combination of one time and ongoing requests. For FY25 the
request is $16,100 and the ongoing request is for$5,100 for a total Request for the coming year of
$21,200. He reviewed a PIR for the Lexington Council for the Arts. This committee has an annual budget
of$6,000 but pursues programming that far exceeds both the budgeted amount and the amount requested
in this PIR. Events will be held regardless of funding. The PIR request is a one-time $10,000 request for
FY25.
Departmental Initiatives:
1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other
social equity initiatives in coordination with the Select Board.
2. Work to support the organization's high-performance culture by providing directed team building
to the Middle and Senior Management Team.
3. Develop new revenue sources to support the budget,particularly the capital budget,by developing
long-term debt management strategies to mitigate the impact of large project debt service.
4. Continue the initiative to develop organizational sustainability by passing on institutional
knowledge, engaging mid-level managers in organization decision-making and selecting and training
qualified individuals.
5. Continue reviewing new fiscal policies, specifically updating strategies for funding the Town's
Pension and OPEB Liabilities. The next policy review will evaluate the funding model for the
Recreation Enterprise Fund.
Program Improvement Requests:
• Consultant Services—General Liability Insurance
• ADA Town Building Self-Evaluation&Transition Plan
• Chief Equity Officer Annual Budget
• Sustainability&Resilience Officer Annual Budget
• Energy Intelligence Dashboard and BEU-D Reporting Support
FY2025 Capital Requests:
• Town Offices Electric Vehicle Charger
DOCUMENTS: Presentation-Town Manager's Office&Town Committees FY2025 Proposed Budget
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 7:00 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
December I I, 2023
A work session of the Lexington Select Board was called to order at 6:30p.m. on Monday,December 11,
2023, via a remote meeting platform. Mr. Pato, Chair; Ms. Barry,Mr. Lucente,Mr. Sandeen, and Ms. Hai
were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; and Ms. Axtell,
Deputy Town Manager.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Select Board Work Session—Discuss Use Restrictions for 38A Lowell Street
Jim Malloy, Town Manager, explained that originally the discussion was supposed to deal with if Lot 20-
3 8A would be removed from the conservation restriction in order for it to be used for affordable housing.
However, it became clear that a land swap would not make sense, as LexFarm is using all of the land that
is available there. After further discussion,this item will not be pursued further at this time. The
conservation restriction has not yet been finalized.
DOCUMENTS: LexFarm Conservation Restriction, Lot 20-38A Map
2. Select Board Work Session—Review Town Manager's 2023 Performance Evaluation
The Board reviewed and discussed the Town Manager Performance Evaluation for the period of October
11 2022 - September 30, 2023. Mr. Pato stated he and Ms. Hai completed the 360 with staff. He noted that
most of the staff comments received were largely similar to what was heard last year. But several
respondents recognized efforts on the Town Manager's part to respond to the Board's feedback from last
year's review. While there was a sense of improvement, staff respondents also indicated they would like
to see a continuation and deepening of these changes.
The Board agreed that it would have additional discussion on this topic during its January 8, 2024,
meeting.
DOCUMENTS: Town Manager Review Procedure Policy,Working document-TM Evaluation Key
Competency Area,Working document-TM Evaluation Narrative Section
3. Select Board Work Session—Discuss Proposed Updates to Noise Bylaw
The Board reviewed the draft Article and a redline of the current Noise Bylaw proposed for the 2024
Annual Town Meeting in order to determine if it would like the Article to be included on the warrant.
Mr. Sandeen suggested changing the word"and"to "or" in Section 80-8 linking A, B, and C. This was
previously presented by the Town Manager as an item to change. Mr. Pato agreed that the language could
be changed moving forward, if the Board determines this should be placed on the warrant. Town Counsel
has made some suggested changes, and the final language will be run by the Moderator to make sure the
scope is accurate.
In response to a question from Ms. Barry regarding changing the date for landscapers from 2025 to 2026,
Mr. Malloy explained that the Town's Sustainability Officer and DPW Director indicated that these
parties were having a difficult time purchasing the necessary equipment, leading to the delay in the date.
Mr. Sandeen stated that he is having trouble including this on the warrant. He believes that anyone
proposing to change a Town bylaw should be required to provide overwhelming proof that there is a
reason to overturn the will of the people, as voted by a Town-wide referendum. He is not yet aware of any
data provided to the Board that shows that commercial electric backpack leaf blowers are not currently
available. Any delay in enforcement would violate the trust of the residents who voted to approve this
bylaw.
Ms. Hai noted that the Board received a large number of comments today from commercial landscapers
regarding inability to buy the commercial grade equipment in the quantities needed. She does believe that
Spring Town Meeting would be the appropriate time to consider this item.
Mr. Lucente explained that landscaper needs are very different than a homeowner. He spoke with one
landscaper who needs hundreds of batteries and cannot get them as they are not available. This
consideration is not only to give these workers an opportunity to continue their business and livelihood,
but also to recognize that they are providing a service for residents. He believes this should be kept as one
Article. There was previous conversation that the timeline for this could be pushed back if the technology
and availability were not ready at this time.
David Pinsonneault,DPW Director, explained that the Town is under the same timeframe as the
commercial landscapers, for 2025. Regarding technology,the Town has tested quite a few models, and
has not yet found one that will successfully work for large areas.
Ms. Hai noted that the driving force is to make sure that there are definitions for construction noise before
the next construction season starts. The other piece of the process is reconstituting the Noise Committee,
and she does not want to supersede the authority of that group.
There was discussion regarding the makeup of the Noise Committee and defining holidays within the
bylaw.
There was consensus to leave the warrant article as it stands today with further discussion when the
warrant is signed.
DOCUMENTS: Article, Proposed Changes to Noise Bylaw-Redline
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to adjourn the
meeting at 7:50pm.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
December 18, 2023
A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, December 18,
2023, via a remote meeting platform. Mr. Pato, Chair; Ms. Barry,Mr. Lucente,Mr. Sandeen, and Ms. Hai
were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; and Ms. Axtell,
Deputy Town Manager.
The meeting was scheduled to start at 6:30pm,however due to technical difficulties Chair Pato called the
meeting to order at 6:45pm.
PUBLIC COMMENTS
None at this time.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
Ms. Barry stated that last Saturday, December 16, 2023, six members of Lex250 Semiquincentennial
Commission, along with the Economic Development Director Sandhya Iyer,went to Faneuil Hall and
attended an America250 event,related to the 250th anniversary of the nation's founding. This was an
extraordinary opportunity, and the group was very thankful to attend.
DOCUMENTS: Select Board Announcements and Liaison Reports -December 18, 2023
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Mr. Malloy explained that the Town of Lexington Article 97* working group will likely rejoin and start
meeting again sometime in January.
He also stated that the State sent a memo that 100% of ARPA funds have to be contractually obligated by
December of 2024. Staff will be submitting additional requests to the Board after the start of the new
year.
*Article 97 of the Amendments to the Massachusetts Constitution establishes a right to a clean
environment including its natural, scenic,historical, and aesthetic qualities for the citizens of the
Commonwealth. An Act Preserving Open Space in the Commonwealth, also known as the Public Lands
Preservation Act(PLPA), established in statute requirements and a process for submission to the
legislature of petitions to authorize the use for another purpose or disposition of land subject to Article 97
of the Amendments to the Constitution of the Commonwealth.
DOCUMENTS: Weekly Update 12.08.23,Weekly Update 12.15.23
CONSENT AGENDA
1. 2024 Class I/II License Renewals
To approve the 2024 Annual Class I/II License Renewals for the following businesses:
CLASS I
Lexington Toyota-409 Massachusetts Avenue
CLASS II
A to Z Auto Wholesale -20 Vine Street
Auto and Diesel Sales -75 Westview Street
Lexington Auto Center, Inc. - 1095 Massachusetts Avenue
Lexington Auto Service, Inc. - 39 Bedford Street
2. 2024 Common Carrier License Renewals
To approve the 2024 Annual Common Carrier License Renewals for the following business to operate the
Lexpress buses:
COMMON CARRIER
M+L Transit Systems Inc. #160- 60 Olympia Avenue, Woburn
M+L Transit Systems Inc. #161 - 60 Olympia Avenue, Woburn
M+L Transit Systems Inc. #162- 60 Olympia Avenue, Woburn
M+L Transit Systems Inc. #163 - 60 Olympia Avenue, Woburn
3. 2024 Common Victualler License Renewals
To approve the 2024 Annual Common Victualler License Renewals for the following businesses:
COMMON VICTUALLER
Abbott's Frozen Custard- 1853 Massachusetts Avenue
Akame Nigiri and Sake - 1707 Massachusetts Avenue#2
Clay Oven Indian Restaurant- 1666 Massachusetts Avenue
Dunkin Donuts - 323 Marrett Road
Great Harvest Bakery&Cafe-233 Massachusetts Avenue
Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue
Pine Meadows Golf Club-255 Cedar Street
Rancatore's Ice Cream and Yogurt- 1752 Massachusetts Avenue
Revolution Hall- 3 Maguire Road
Starbucks#7553 - 60 Bedford Street
The Hangar- 103 Hartwell Avenue
The Upper Crust-41 Waltham Street
The Vintage Tea and Cake Company LLC -21 Muzzey Street
When Pigs Fly Bread- 1756 Massachusetts Avenue
4. 2024 Entertainment License Renewals
To approve the 2024 Annual Entertainment License Renewals for the following businesses:
ENTERTAINMENT
Revolution Hall- 3 Maguire Road
Spirit of India- 321 Marrett Road
5. 2024 Liquor License Renewals
The Select Board is being asked to approve 2024 Liquor License renewals for the establishments listed
below. The licensees have supplied the necessary paperwork for the renewal.
Of note: The Knights of Columbus is working with the Building Department to schedule their reinspection
of items which required attention for their Building Inspection Permit.
ALL ALCOHOL/RESTAURANTS
Revolution Hall- 3 Maguire Road
Royal India Bistro-7 Meriam Street
ALL ALCOHOL/INNHOLDER
Inn at Hastings Park-2013-2027 Massachusetts Avenue
WINE/MALT
Taipei Gourmet-211 Massachusetts Avenue
The Upper Crust-41 Waltham Street
CLUBS
Knights of Columbus- 177 Bedford Street
Lexington Veterans of Foreign Wars (VFW) -2 Hayes Avenue
Lexington-Waltham Elks Lodge#2204 -959 Waltham Street
PACKAGE STORES
Lexington Liquors -7 Depot Square
6. Application: Battle Green Permit—MLK Day Commemoration Committee, Battle Green, 0
Massachusetts Avenue
• 11th Annual Martin Luther King Jr. (MLK)Day of Service Unity Walk
• Road Closure for Parade on Massachusetts Avenue
To approve the request from the MLK Day Commemoration Committee to use the Battle Green on
Monday, January 15, 2024 from 12:45pm to 1:30pm for the purpose of a gathering as part of a Unity
Walk for the 11 th Annual MLK Day of Service and 31 st Commemoration of Martin Luther King,Jr. Day.
To approve the request from the MLK Day Commemoration Committee for one lane of Massachusetts
Avenue from the Battle Green to Cary Memorial Building, 1605 Massachusetts Avenue,be closed to all
but resident emergency traffic from 12:45pm to 1:30pm on Monday, January 15, 2024 for the purpose of
a Unity Walk as part of the 1 Ith Annual MLK Day of Service and 31st Commemoration of Martin Luther
King, Jr. Day.
DOCUMENTS: MLK Day Commemoration Committee Request Letter-MLK Day of Service Unity
Walk&Road Closure
7. Approve Select Board Meeting Minutes
To approve and release the following minutes: November 15,2023 Select Board;November 15, 2023
FY2025 Financial Summit II and November 27, 2023 Select Board.
DOCUMENTS: DRAFT 11152023 Select Board minutes, DRAFT 11152023-Financial Summit II
minutes, DRAFT 11272023 Select Board minutes
8. Approve Select Board Committee Appointment
• Tourism Committee -Marie-Tristan Rago
To appoint Marie-Tristan Rago to the Tourism Committee for a one-year term set to expire on September
30, 2024.
DOCUMENTS: 2023 Tourism Committee Application-M. Rago
9. Accept Select Board Committee Resignation-Massport Community Advisory Committee -
Lexington Representative- Justin Pierce
To accept the resignation of Justin Pierce from the Massport Community Advisory Committee as the
Lexington Representative effective on December 31,2023.
DOCUMENTS: Resignation Letter-J. Pierce
10. Approve and Sign Water and Sewer Finals
To approve and sign the attached Water and Sewer Finals for November 2023.
DOCUMENTS: Water/Sewer Finals-November 2023
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to approve the
Consent Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Lexington Civic Academy Graduation
Kelly Axtell, Deputy Town Manager,reviewed the Lexington Civic Academy,now in its 15"year. At
Lexington Civic Academy,residents meet once a week in the evenings to learn about local government,
specifically,the role each department plays in serving the public. The goal of the program is citizen
engagement, and the program is designed to connect residents with the Select Board and Town Staff, as
well as encouraging participation on Town committees/boards and as Town Meeting Members.
The Board read the list of graduates and congratulated each.
DOCUMENTS: 2023 Civic Academy List of Graduates
2. Liquor License Amendment- Change of Manager-UC New England LLC d/b/a The Upper
Crust,41 Waltham Street
Mr. Pato explained that the Upper Crust has submitted all the necessary paperwork needed to request a
change of manager to be Hunter Wadsworth on their Wine and Malt Alcohol Common Victualler Liquor
License. The proposed manager, Hunter Wadsworth,has submitted a current Alcohol Awareness Training
Certificate and the required CORI check has been completed.
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to approve the
application from The Upper Crust for a Change of Manager and, once approved by the ABCC, issue the
updated 2024 Wine and Malt Common Liquor License to UC New England LLC d/b/a The Upper Crust,
with Hunter Wadsworth named as Manager.
DOCUMENTS: Upper Crust Change of Manager Application
3. Review and Approve High Performance Building Policy
Maggie Peard, Sustainability&Resiliency Officer, reviewed the revised High Performance Buildings
Policy with the Board. Revisions have been made per the Board's comments, and the School Committee
also provided comments that have been incorporated into the revised version.
There was discussion regarding who from the stakeholder groups would have a seat at the table for this
item. There was consensus that building leads should be included in the process.
Dawn McKenna, 9 Hancock Street, stated that it is important that the people involved in these buildings
have an included representation.
The Board asked to have the last sentence amended in Section II from"..shall consult with the appropriate
building lead..."to, "...shall include the appropriate building lead or their designee..."
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to adopt the High
Performance Buildings Policy as amended to include the wording, "...shall include appropriate building
lead or their designee."
DOCUMENTS: High Performance Buildings Policy, High Performance Building Policy Metrics, High
Performance Buildings Facility Tracking, High Performance Buildings Policy Town Wide Tracking,
Toxics Appendix
4. Discuss Potential Liquor Licensing Expansion
Sandhya Iyer, Director of Economic Development, reviewed the Alcohol Policy revision to allow event
venues and microbreweries that do not have food service. Staff highlighted that there are two other
policies related to alcohol licensing and recommended that the Board undertake whether all three policies
should be consolidated into one comprehensive policy.
Mr. Lucente stated that he believes it will be important to add context, including examples of specific
businesses that may be impacted, as to why this expansion is being proposed when presenting this to
other committees and the community.
Ms. Barry noted that she would like to see an enforcement piece included with this document.
In response to a question from Mr. Sandeen, Mr. Malloy explained that approving this would probably
affect the Town's beer and wine licenses, as it has already issued all of those available under the statute.
The Town would need to go back to the legislature through Home Rule petition to seek additional license
beer and wine licenses. There is a proposed article for this item. The Town has All-Alcohol licenses
available,but that is the opposite intent of this bylaw.
The Board discussed a list of committees and other groups, such as business owner that currently hold
licenses, that it would like to hear input from.
Dawn McKenna, 9 Hancock Street, suggested adding the Historical Society and the National Heritage
Museum to the list of people to hear input from.
DOCUMENTS: Working Document-Update to Alcohol Policy,Working Document-Update to
Alcohol Policy-redlined
5. Authorize Town Manager to Execute Hayden Easement-24 Lincoln Street
Mr. Malloy explained that Town Counsel and the Town Engineer completed revisions on the easement
documents and Town Counsel has provided a vote for the Board to consider. The Hayden Board reviewed
and approved the attached easement document at their meeting in November.
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to accept an
easement in, on, over, across,under and along the Easement Area,which is a portion of that certain
property commonly known as 24 Lincoln Street, Lexington, Massachusetts owned by the Josiah Willard
Hayden Recreation Centre,Inc. (the"Property"), for the purposes of pedestrian passive recreation and
access to land owned by the Town adjacent to the Property known as and identified as 52 Lincoln Street
(Lexington Assessor's Map 42, Lot 1 containing 3 8.3 5 acres); land on Worthen Road(Lexington
Assessor's Map 41, Lot 120 containing 3.0 acres); land on Massachusetts Avenue (Lexington Assessor's
Map 49, Lot 182, known as"Hastings Park", containing 3.77 acres); and 251 Waltham Street(Lexington
Assessor's Map 49, Lot 90,known as the"High School", containing 56.54 acres).
DOCUMENTS: Hayden Easement, Hayden Easement Plan,Hayden Easement Vote
6. Discuss Committee Meeting Conduct Norms
Mr. Sandeen explained that he Board previously discussed developing new meeting norms to be shared
with all boards/committees. He and Mr. Lucente drafted a policy for review by the Board. This policy
deals with conduct during public meetings held by the Town's public bodies. The Board intends that
establishing these guidelines will create an orderly and efficient meeting environment that encourages
public participation,upholds the integrity of the governance process, and complies with the recent legal
rulings concerning public speech at governmental meetings.
Ms. Hai suggested adding wording to suggest that chairs include this information with agendas or read
these guidelines at the beginning of each meeting. Mr. Pato agreed that setting meeting expectations is
important.
There was discussion regarding including this in the board/committee handbook.
The Board agreed to discuss this item again in January.
DOCUMENTS: Draft Policy-Committee Meeting Conduct and Decorum
7. Review Updated Draft Article List for 2024 Annual Town Meeting
Kelly Axtell, Deputy Town Manager,reviewed the updated draft list of articles proposed for 2024 Annual
Town Meeting.
Ms. Barry stated that she would like more information regarding the articles submitted by other Town
boards/committees. She requested a future agenda item that the Board establish guidelines and deadlines
for the number of weeks prior to a potential Town Meeting during which boards, committees, and citizens
can submit articles.
Mr. Pato noted that, in the past,the Board has requested that Board liaisons to committees bring
information regarding potential warrant articles to the full Board once they are known about. Some of the
current articles came in recently or just before the deadline,making this difficult.
Bob Pressman, 22 Locust Avenue, asked to make a comment regarding the committee meeting conduct
norms agenda item. He stated that,per discussion on this topic,the Board makes a misleading statement
about the permissible content of public comments at the beginning of each meeting, as it leaves out that
the SJC has stated that civility restraints during public comment periods are protected by the
Massachusetts Constitution. Also,this draft document was submitted without any information as to why it
is necessary. Mr. Pato noted that the statement read at the beginning of Board meetings asks for civility
and does not step on the SJC's limitations. A request is not a mandate.
Ms. Roy stated that chairs should allow everyone to speak on an issue who wishes to. There could be a
process to make sure everyone is called upon to speak in a timely manner.
DOCUMENTS: DRAFT ATM article list 12.15.23
8. Discuss FY2025 Program Improvement Requests (PIRs)
Mr. Pato explained that the Senior Management Team met on December 12'to review and rate the
Program Improvement Requests (PIRs). Those rankings will be reviewed the week of December 18'by
the Town Manager after receiving input from the Board. The Board can provide input to the Town
Manager on the various PIRs prior to the Town Manager's review and inclusion on the highest priorities
in the White Book.
Ms. Hai stated that she would like to see the Senior Management Team's rankings.
Mr. Pato stated that his personal priorities in terms of what the community has been asking for from a
policy perspective deal with the funding to increase handling the Town's organic waste,the funding to
support better seasonal/transient enforcement of the noise bylaw, and the funding for better enforcement
of the tree bylaw.
Mr. Sandeen noted that there is also an importance to increased mechanical and fire inspection for
implementing large growth in the commercial sector in Town. Mr. Lucente echoed these comments.
Ms. Barry asked that Mr. Malloy review the PIRs with a vision as to where the Town currently is and
where it wants to go into the future.
Ms. Hai stated that either due to the policies of this Board, or actions of Town Meeting, certain services
have been requested to be added to the panoply of what the municipality provides. It is thus the Board's
obligation to execute on providing these services. She echoed comments about inspection and also noted
the importance of having a budget for the Chief Equity Officer.
DOCUMENTS: PIR Requests
EXECUTIVE SESSION
1. Exemption 6: To Consider the Purchase, Exchange, Lease or Value of Real Property
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 at 8:10pm that
the Board go into Executive Session under Exemption 6: To Consider Purchase,Exchange,Lease or
Value of Real Property. Further,Mr. Pato declared that an open meeting discussion on this item may
have a detrimental effect on the bargaining position of the Town.
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 from the
Executive Session to ad j ourn both the Executive Session and Regular Meeting at 9:26 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Class II License Renewal
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.4
SUMMARY
Category:Decision-Making
The Select Board is being asked to approve a 2024 Annual Class I/II License renewal. The Select Board
Office is in receipt of all of the required documentation and departmental reviews with sign-offs for the
renewals of the following business holding a Class II License:
CLASS II
Lexington Auto Sales - 542 Massachusetts Avenue
SUGGESTED MOTION:
To approve the 2024 Annual Class II License Renewal for the following business:
CLASS II
Lexington Auto Sales - 542 Massachusetts Avenue
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Common Victualler License Renewals
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.5
SUMMARY
Category:Decision-Making
The Select Board is being asked to approve the 2024 Annual Common Victualler License renewals. The Select
Board Office is in receipt of all of the required documentation and departmental reviews with sign-offs for the
renewals of the following businesses holding a Common Victualler License:
COMMON VICTUALLER
Aloft Lexington- 727 Marrett Road A
Avenue Deli- 1806 Massachusetts Avenue
Coco Fresh Tea and Juice - 1764 Massachusetts Avenue
Element Lexington- 727 Marrett Road B
Fruitee Yogurt- 1707 Massachusetts Avenue, Unit 5
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
Ixtapa Cantina- 177 Massachusetts Avenue
SUGGESTED MOTION:
To approve the 2024 Annual Common Victualler License Renewals for the following businesses:
COMMON VICTUALLER
Aloft Lexington- 727 Marrett Road A
Avenue Deli- 1806 Massachusetts Avenue
Coco Fresh Tea and Juice - 1764 Massachusetts Avenue
Element Lexington- 727 Marrett Road B
Fruitee Yogurt- 1707 Massachusetts Avenue, Unit 5
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
Ixtapa Cantina- 177 Massachusetts Avenue
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Entertainment License Renewals
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.6
SUMMARY
Category:Decision-Making
The Select Board is being asked to approve the 2024 Annual Entertainment License renewals. The Select
Board Office is in receipt of all of the required documentation for the renewals of the following businesses
holding an Entertainment License:
ENTERTAINMENT
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
SUGGESTED MOTION:
To approve the 2024 Annual Entertainment License Renewals for the following businesses:
ENTERTAINMENT
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marren Road B
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Innholder License Renewals
PRESENTER: ITEM
NUMBER:
Joe Pato, Select Board Chair
C.7
SUMMARY
Category:Decision-Making
The Select Board is being asked to approve the 2024 Annual Innholder License Renewals. The Select Board
Office is in receipt of all of the required documentation and departmental reviews with sign-offs for the renewal
of the following businesses holding an Innholder License:
INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
SUGGESTED MOTION:
To approve the 2024 Annual Innholder License Renewals for the following businesses:
INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marren Road B
Inn at Hastings Park- 2013-2027 Massachusetts Avenue
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Letter to Legislators Supporting Real Estate Transfer Fee Legislation
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.8
SUMMARY:
Category:Decision-Making
Follow-up action from 11/27/2023 meeting discussion when the Board discussed Housing Partnership Board
and Lexington Affordable Housing Trust recommendations for Real Estate Transfer Fee legislation.
SUGGESTED MOTION:
To approve letter to legislators supporting Real Estate Transfer Fee legislation.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
" ,
Town of lextugton, fRa.55arbu.5ett.5
r
AFRIL 1-
614
SELECT BOARD OFFICE
JOSEPH N.PATO,CHAIR
SUZANNE E.BARRY
DOUGLAS M.LUCENTE
JILL I.HAI TEL:(781)698-4580
MARK D.SANDEEN FAX:(781)863-9468
January 8, 2024
Senator Mike Barrett
Senator Cindy Friedman
Representative Michelle Ciccolo
Representative Ken Gordon
Representative Tom Stanley
RE: Real Estate Transfer Fee Legislation
Dear Senators and Representatives,
We,the Select Board of Lexington, are writing to express our support for the proposed Real Estate Transfer Fee
legislation. This legislation would enable individual cities and towns to decide whether to enact a Real Estate Transfer Fee
between 0.5% and 2.0% for the exclusive purpose of creating and supporting local affordable housing.
As you know,the lack of affordable housing is a critical issue in Lexington, as elsewhere in the state. The proposed
legislation would provide us with a much-needed tool to address this issue. By enabling us to create and support local
affordable housing, the Real Estate Transfer Fee would help us attract and retain workers and provide housing for seniors.
It will increase the availability of affordable housing for those who cannot afford a house in Lexington,where the median
house price is approximately$1,700,000. Increased affordable housing will also provide much needed economic diversity
within Lexington.
By giving individual cities and towns the ability to decide for themselves whether to enact a Real Estate Transfer Fee and
with what parameters,the legislation ensures that the decision-making process is local and transparent.
We urge you to support the proposed Real Estate Transfer Fee legislation. We believe that this legislation is important to
the future of our community, and we look forward to working with you to ensure its passage.
Sincerely,
Lexington Select Board
JOSEPH N.PATO,CHAIR SUZANNE E.BARRY
DOUGLAS M.LUCENTE JILL I.HAI
MARK D.SANDEEN
1625 MASSACHUSETTS AVENUE, LEXINGTON,MASSACHUSETTS 02420
Email:selectboard@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Updates to the Outstanding Youth Award
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.9
SUMMARY:
Category:Decision-Making
The Select Board is being asked to approve updates to the Outstanding Youth Award. These include renaming
the award, revising the selection committee composition, changing funding sources and distribution, and
introducing new communication and acknowledgment strategies. The award, initiated in 1979 by the L exingto n
Board of Selectmen and proposed by Winston"Pat"Flynn, has historically awarded a silver-inscribed Paul
Revere medal to distinguished Lexington youth on Patriots' Day, recognizing up to three graduating seniors for
their community service, achievements, and c harac ter. Since 1997, the award has included a monetary prize
from the Charles E. Ferguson Youth Recognition Award Fund. The 2022 integration of the Pat Flynn Youth
Fund, managed by the Trustees of Public Trusts with involvement from the Lexington Veterans Association,
necessitates these updates. A December 2023 stakeholders' meeting unanimously agreed on these changes for
more efficient management and continued relevance of the award.
SUGGESTED MOTION:
To rename the Outstanding Youth Award to the 'Pat F lynn Outstanding Youth Award', continuing the tradition
of awarding medals on Patriots' Day and honoring up to three youths annually.
To approve the inclusion of a member from the Lexington Veterans Association in the Lexington Youth
Recognition Committee as part of the award selection process.
To approve the new funding arrangement for the award, with financial support from both the Charles E. Ferguson
Youth Recognition Award Fund and the Pat Flynn Youth Fund, ensuring a minimum of$500 for each recipient.
This arrangement will use interest income first, and if necessary, the principal from the Pat Flynn Youth Fund,
while the Ferguson Fund will contribute solely through its interest income.
To approve the updated communication and acknowledgment plan, which includes highlighting the financial
support from both the Charles E. F erguson Youth Recognition Award Fund and the P at F lynn Youth Fund in
the Patriots' Day speech and related literature.
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Eagle S c out Commendation Letters
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
C.10
SUMMARY:
Category:Decision-Making
The Select Board is being asked to sign letters of commendation congratulating Austin R aic he and Nathaniel
Voss of Boy Scout Troop 160 for attaining the highest rank of Eagle in Boy Scouting.
SUGGESTED MOTION:
To approve and sign letters of commendation congratulating Austin Raiche and Nathaniel vo s s of Boy Scout
Troop 160 for attaining the highest rank of Eagle in Boy Scouting.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024
ATTACHMENTS:
Description Type
202.4 Eagle Scout-I i,,,tter N.Voss '"I't-oop.1.60 M ckupIvIlatefial
. , 4
" ,
Town of lextugton, fRa.5.5arbu.5ett.5
r
AFRIL 1-
614
SELECT BOARD OFFICE
JOSEPH N.PATO,CHAIR
SUZANNE E.BARRY
DOUGLAS M.LUCENTE
JILL I.HAI TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
January 8, 2024
Austin Raiche
12 Glen Road
Lexington,MA 02420
Dear Austin,
Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy
one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop
160, and the successful completion of your Eagle project, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more
importance is the implied promise you have made to maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your
journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Joseph N. Pato, Chair
Suzanne E. Barry
Douglas M. Lucente
Jill I. Hai
Mark D. Sandeen
1625 MASSACHUSETTS AVENUE, LEXINGTON,MASSACHUSETTS 02420
Email:selectboard@lexingtonma.gov
. , 4
" ,
Town of lextugton, fRa.5.5arbu.5ett.5
r
AFRIL 1-
614
SELECT BOARD OFFICE
JOSEPH N.PATO,CHAIR
SUZANNE E.BARRY
DOUGLAS M.LUCENTE
JILL I.HAI TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
January 8, 2024
Nathaniel Voss
10 Hancock Street
Lexington,MA 02420
Dear Nathaniel,
Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy
one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop
160, and the successful completion of your Eagle project, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more
importance is the implied promise you have made to maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your
journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Joseph N. Pato, Chair
Suzanne E. Barry
Douglas M. Lucente
Jill I. Hai
Mark D. Sandeen
1625 MASSACHUSETTS AVENUE, LEXINGTON,MASSACHUSETTS 02420
Email:selectboard@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss and Approve Use of Town-Owned Building at 173 Bedford Street
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager; Mike
Cronin, Director of Public Facilities I.1
SUMMARY
Category:Decision-Making
Attached please find the presentation from the 11-15-23 Summit meeting in which the future uses of 173
Bedford Street were discussed. At that meeting, Select Board Chair Joe Pato asked all of the Committees
present, whether they concurred with this plan. The general consensus was that all parties (Select Board,
School Committee,Appropriation Committee, Recreation Committee and Capital Expenditures Committee)
agreed with this course of action.
As the Select Board is aware, we are finalizing the Budget and Town Meeting warrant and as such are seeking a
formal vote of the Select Board to move forward with this plan for the future uses of 173 Bedford Street.
SUGGESTED MOTION:
Move to approve the use of 173 Bedford Street as a temporary use for the Central Office until the Central
Office is relocated to the high school and further to support the demolition of the Central Administration Office
Building(former Harrington School) for use as recreation fields under the management of the Recreation
Committee.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024 6:40pm
ATTACHMENTS:
Description Type
F) Building[,..Jl,,-)(late Surnmary frorri.Sury-a-y-lit C."10 v e r VII e rru
F) Space.Needs Analys is for Central Administration Co v e r M e ryx)
F) A 111'1 Lttel-of Recornryiendation fi.)rAffbrdatfle Housing 1.,lackup IVIlat.efial
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Stacey Prizio
From: Elaine Tung
Sent: Thursday, January 4, 2024 6:55 PM
To: Joe Pato; Kelly Ax II• Prizio
Cc: Linda Prosnitz ; Bill Erickson ;Tiffany Payne
Mark Sandeen; Carol Kowalski; Ragi Ramachandran
Subject: Submission re 173 Bedford Street, Lexington to 1/8/24 Select Board packet
F
AUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
s you recognize the sender,you are expecting the communication and you know the content is safe.
To the Lexington Select Board:
On January 3rd,the Affordable Housing Trust unanimously approved making a recommendation to the Select Board
highlighting the importance and urgency of using the Town-owned parcel at 173 Bedford Street for affordable housing.
A recent Town of Lexington sponsored study by LDA Associates considered several Town-owned properties as potential
locations for affordable housing. 173 Bedford Street is in an ideal location and is the best candidate by far of the
extremely limited number of other available Town-owned parcels for use as an affordable housing site. The Affordable
Housing Trust recommends that the Select Board prioritize the use of 173 Bedford Street for affordable housing
development as expeditiously as possible.
Respectfully,
Elaine Tung, Chair of the Affordable Housing Trust
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss Potential Location of Dog Park
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.2
SUMMARY
Category:Decision-Making
Attached please fmd the memorandum related to the three potential sites identified by Melissa Battite, Director
of Recreation& Community Services, Dave Pinsonneault, Director of Public Works and Karen Mullins,
Conservation Director which was previously shared with the Select Board.
Also attached are maps highlighted the three parcels.
At this point in time, we are engaging an engineering firm to review the one site the Select Board may support
and need the Select Board to provide an opinion on the most preferred site. Once we have a plan developed
we intend on submitting a grant application that will cover the majority of the cost of construction for the dog
park.
Please note the attached memo refers to 572 Massachusetts Ave., this is not the correct address, it is the parcel
abutting Tower Park(which contains the drive leading into Seasons Four Nursery).
SUGGESTED MOTION:
Move to direct Town staff to move forward with the site for the dog park design.
(Insert Blossom Street Property, Wyman Road Property or 572 Massachusetts Avenue for the location the
Board supports)
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024 6:55pm
ATTACHMENTS:
Description Type
af x)ogl amPrefirnin y Sites (.,over VIlery
F) Massachusetts Ave Site Cover Memo
F) 1.3lo s s o m St Site Gwer Merno
F) Wyrnan Rd.Site CA)v e r M e mo
unu�i�uu��uuuuu�uuuiu�uuuuiu��aiHin
IIIIIIUI�Iu�IIUIIIIIUIII�
f������uumuouuiou�oumuuuuuu��oo�u000
LeAi
n to n
0 G R A Xis
MEMORANDUM
August 9, 2023
To: James Malloy,Town Manager
Fr: Melissa Battite, Director of Recreation & Community Programs
David Pinsonneault, Director of Public Works
Karen Mullins, Conservation Director
Re: Potential Town Properties for a Dog Park
The Town's Participatory Budget prioritized a few projects, including a Dog Park for Lexington.
The amount approved through this process is $50K. The average cost to design and construct a
dog park is $300K, in addition to the ongoing maintenance costs.
Together, Melissa, Dave and Karen reviewed a list of 300 town owned parcels in order to
identify potential sites. The locations were largely conservation areas, land locked parcels,
parking lots and or on paper streets. Three locations were identified as potential sites which
include Baskin PI ,,!, ,,un lower P rk lower) and rn Fi I .
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............ .............................. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.............................
SF ACRES
ST ADDRESS OWNER LAND LAND TYPE
BLOSSOM ST TOWN OF 146,616 3.4 VACANT
LEXINGTON
WYMAN RD TOWN OF 287,314 6.6 VACANT
LEXINGTON
572 MASSACHUSETTS TOWN OF 10,342 0.2 VACANT
AVE LEXINGTON
..,kin PI ...., run n —this property currently has the remains of a degraded
asphalt basketball court and original basketball hoops on site. There was at one time a little
league field as well. The property was abandoned in 2004 when funding to replace the swings
and play structure was unfunded as well as because of the wet conditions as was noted while
on site. There are extensive wetlands on the site, including the entrance access is through
wetlands, and would require wetland delineation and Conservation permitting in addition to a
property survey. There is no access to water currently at this site which would be required to
be installed from Wyman Road into the site as well. The wetlands boundary and available
upland area needs to be delineated and confirmed in order to assess whether this site could
support the infrastructure needs for a dog park in compliance with the regulatory constraints.
Creating Community Through People, Parks& Places
""'!
,,,. r P a rk this property would need to have a property survey conducted. This may
require a minor project determination permit for working in the outer Buffer Zone through
Conservation Commission and would require Historic District Commission approval and review
with Celebrations Committee. This is an advantageous location since it is off the Minuteman
Bikeway, upland area with space to create parking and access to water. This property was
identified in the participatory budget request by applicant as potential location. There is a
parcel of land on the Mass Ave side of the bikeway that is private property and abuts this
portion of Tower Park.
I , r..... ,..— in previous years, the neighborhood did not want a playground installed on
this site. The Town currently mows the space once per year. The property would need to be
surveyed to confirm the property lines, determine the wetland delineation from the north. Due
to the limited upland area, this location would most likely have street parking only. There is
currently no access to water on this site, and a water line from Blossom Street into the site
would need to be installed.
Overall
Each location presents advantages and challenges when considering the size and infrastructure
needs associated with building a dog park. All sites will require a tremendous amount of
community engagement with Boards or Committees, abutters and or business owners, in
addition to required site analysis, design and engineering plans and permitting.
There are approximately 2700 Dogs currently licensed in Lexington which will require a
thoughtful approach to the size and type of dog park to be designed.
Next steps will need to include:
• Feasibility Study for each of the sites identified —anticipate to mobilize in Fall 2023
• Community Outreach—Winter/Spring 2024
• Exploration and application for Grant opportunities to support the project-I. ,.t n,.t n
,,,,u n d a I oa is one that is currently being pursued.
• Potential construction Summer 2024
2
Town of Lexington, MA January 5, 2024
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Town of Lexington, MA January 5, 2024
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Town of Lexington, MA January 5, 2024
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the G IS data presented on this map.
Geometry updated on a daily basis
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Approve Lexington Council for the Arts' Request to Paint Additional Town-
Owned Utility Boxes
PRESENTER: ITEM
NUMBER:
Steve P o ho rzyc lei, Chair of L exingto n
Council for the Arts I.3
SUMMARY:
Category:Decision-Making
Attached please find the email string with Steve P o ho rzyc ki from the Arts Council s e eking to paint additional
Utility Boxes. Mr. P o lto rzyc ki will be present to make the request to the Select Board.
SUGGESTED MOTION:
Move to approve the request from the Arts Council to paint Utility Boxes L3 (Mass Ave g Worthen Road);
L4 (Mass Ave g Waltham Street); and L6 (Waltham Street g Brookside Ave)with the provision that no
painting occurs to any boxes until the warranty has expired and further that the Arts Council meet/obtain
approval from the HDC and/or the Lexington S emiquinc entennial Commission as appropriate.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024 7:10pm
ATTACHMENTS:
Description Type
James Malloy
From: Stephen Poltorzycki <steve@stevepolt.com>
Sent: Wednesday, December 13, 2023 10:45 AM
To: James Malloy
Subject: RE: New request re: painting utility boxes
F
AUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
s you recognize the sender,you are expecting the communication and you know the content is safe.
Thanks, Jim. Yes, I'll ask for the three with the proviso that L3 won't be painted until it's no longer under
warranty.
I have noted the concern about painting over the locking mechanism and will instruct the painters to avoid
that area.
I appreciate that L4 is in the very center of town. I propose to work with HDC regarding the design on that box.
If you have any other suggestions about input to the design on that box, please let me know.
Yes, please, I would like to get onto a Select Board agenda sometime in January/February.
Thank you.
Warm regards,
Steve
Steve Poltorzycki
Chair, Lexington Council for the Arts
617-308-6828 (Steve's mobile)
From:James Malloy<jmalloy@lexingtonma.gov>
Sent:Tuesday, December 12, 2023 12:35 PM
To: Stephen Poltorzycki<steve@stevepolt.com>
Subject: RE: New request re: painting utility boxes
Steve—John Livsey got back to me,the following is his response:
L3 is under warranty until the summer of 2024. The others are no longer under warranty. Additionally, L4 is directly in
the downtown, so definitely will get added attention. Please ask them to be avoid painting the locking mechanism, 1
have heard but not verified that one was painted over and people were having trouble unlocking them because of it.
So it doesn't look like L3 will be available for several more months. You could ask for these three and then add that L3
would not be painted until such time that it was no longer under warranty (we'd have to get the exact date for
you). Please let me know if you'd like to get onto a Select Board agenda, sometime in January/February.
1
Thanks.
Jim Malloy
Town Manager
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
781-698-4540
www.lexingtonma.gov
Pleasesm e most, m m u sent
tolfr"orn this mm account ar public record and con
s ✓ i v v m u w W before printing
thisernail.
From: Stephen Poltorzycki<steve@stevepolt.com>
Sent: Monday, December 11, 2023 5:57 PM
To:James Malloy<imalloy@lexingtonma.gov>
Subject: New request re: painting utility boxes
USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
unless you recognize the sender,you are expecting the communication and you know the content is safe.
Hi Jim,
The Arts Council would like to paint three more utility boxes in the upcoming (calendar) year (2024). We
request permission to paint the following three boxes:
# Location Comments
L3 Mass Ave @ Worthen St.
L4 Mass Ave @ Waltham St. Recently installed
L6 Waltham St @ Brookside Ave Recently installed
When we had previously discussed painting recently installed boxes you indicated that there could be
warranty issues associated with those boxes and that we should not request painting them until the warranty
period expired (which I understood to be one year). Assuming it would otherwise be permissible to paint
those boxes, could you ask the Town Engineer when the warranty period for the boxes in question expires?
I appreciate that one or two of these boxes are in one of the historic districts and will require coordination
with H DC.
Our current thought is that some or all of these boxes would be painted with a theme relating to the 250
celebration.
Thanks for your help on this!
Warm regards,
Steve
2
Steve Poltorzycki
Chair, Lexington Council for the Arts
617-308-6828 (Steve's mobile)
I IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U//l!//UlUlffulU/U//l4/U/NIIWAIF/AIU/dldlffPlP/U///4/U/4I11U1ti
When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email
is a public record and, therefore, may not be kept confidential.
3
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Annual Town Meeting
PRESENTER:TER• ITEM
S
NUMBER:
Kelly Axtell, Deputy Town Manager
I.4
SUMMARY:
Category: Informing
Kelly Axtell, Deputy Town Manager, will review the 2024 Annual Town Meeting Draft Warrant.
The Select Board is being asked to review the Town Moderator's letter requesting hybrid participation for 2024
Annual Town Meeting and to include the letter in the 2024 Annual Town Meeting Warrant.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024 7:20pm
ATTACHMENTS:
Description Type
WARRANT
2024 ANNUAL TOWN MEETING
Detailed information on these Town Meeting Warrant Articles and other updated information
can be found at https://www.lexingtonma.gov/town-meeting
TABLE OF CONTENTS
SELECT BOARD MESSAGE,,,. . .......
ARTICLE 1 NOTICE OF ELECTION ,,.,,...,,..... ._, 3
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS,
OFFICERS AND COMMITTEES ............. ......., ....... ...... ... . ............ 4
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES—............... . 4
FINANCIAL ARTICLES...,.,., ..:.:.:.:. ............ 5
ARTICLE 4 APPROPRIATE FY2025 OPERATING BUDGET .:.:.:.:.: ...... 5
ARTICLE 5 APPROPRIATE FY2025 ENTERPRISE FUNDS BUDGETS 5
ARTICLE 6 APPROPRIATE FOR SENIOR SERVICES PROGRA ...... 6
ARTICLE 7 SUSTAINABLE CAPITAL PROJECTS,......... ..... 00j 6
A %O//O
ARTICLE 8 ACCEPT TUCKER AVE(Westernmost portio .. ..... ojj� 6
ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS , 6
ARTICLE 10
APPROPRIATE FOR THE FY2025 CO M 'PRESERVATION COMMITTEE
f
OPERATING BUDGET AND CPA PROJE 7
ARTICLE 11 APPROPRIATE FOR RECREAT D TAL JECTS ,, ,. ... .., .,.......... .. ....... 8
ARTICLE 12 APPROPRIATE FOR MUNICIPAL iA�����OJECTS AND EQUIPMENT- 8
�� Q
ARTICLE 1 APPROPRIATE FOR ! Y T IMPR EMENT C 3 O O S OV S ,.,, .. ..., ,.,.,,, ,, ,. 9
ARTICLE 14 APPROPRIATE FOr AN R STEM IMPROVEMENTS---, 9
ARTICLE 15 APPROPRIATE OR OL CAPI AL PROJECTS AND EQUIPMENT-- .,....... 10
ARTICLE 16 APPROPR ' FO j B ''j FACILITIES CAPITAL PROJECTS. .......... 10
ARTICLE 17 APPROP TE TO P EMPLOYMENT INSURANCE LIABILITY FUND ................. 10
ARTICLE 18 RESCIND P BO% OWING AUTHORIZATIONS 10
OOj%, I r
ARTICLE 19 ESTABLISH,A , DISSOLVE AND APPROPRIATE TO AND FROM
SPECIFIED STAB IZATION FUNDS .,.. 11
ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS 11
ARTICLE 21 AMEND FY2024 OPERATING, ENTERPRISE AND CPA BUDGETS ., ,.,, „,, 11
ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS, ...... 11
ARTICLE 23 APPROPRIATE OPIOID SETTLEMENT 12
ARTICLE 24 APPROPRIATE FUNDING FOR SEMIQUINCENTENNIAL COMMISSION 12
ARTICLE 25 PINE MEADOWS CLUBHOUSE RENOVATION ............. . 12
ARTICLE 26 APPROPRIATE FOR DESIGN FUNDS FOR LEXINGTON HIGH SCHOOL
CONSTRUCTION PROJECT 13
ARTICLE 27 APPROPRIATE FOR RENOVATION OF 173 BEDFORD STREET 13
GENERAL ARTICLES 13
ARTICLE 28 SELECT BOARD TO ACCEPT EASEMENTS............. .............. 13
ARTICLE 29 AMEND THE GENERAL BYLAW-NOISE CONTROL 13
ARTICLE 30 PROHIBITION OF SINGLE USE FOOD CONTAINERS (Citizen Petition) 14
ARTICLE 31 PROHIBIT SINGLE-SERVE PLASTIC WATER BOTTLES (Citizen Petition)....... 15
ARTICLE 32 OLD SPRING STREET NAME CHANGE „.. ...,., 15
ARTICLE 33 AUTHORIZE AFFORDABLE HOUSING TRUST TO SEEK AFFORDABLE
HOUSING 15
ARTICLE 34 AMEND GENERAL BYLAWS - TREE BYLAW-EXTEND TREE BYLAW TO ALL
PRIVATE PROPERTY ...,, ...... .......... ,,,. .......... .. .. ....... 16
ARTICLE 35 AMEND GENERAL BYLAWS - TREE BYLAW-REQUIRE MITIGATION
PLANTING IN CERTAIN INSTANCES . . ... , ...... .. .. ....... 16
ARTICLE 36 AMEND GENERAL BYLAWS - TREE BYLAW-EXEMPTIONS ..... 16
ARTICLE 37 IMPORTANCE OF TREES RESOLUTION(Citizen Petition).. ..... ...... .. .., 16
AMEND REGULATION OF FOSSIL FUEL INFRASTRUCTURE BYLAW-MEET
ARTICLE 38 DEPARTMENT OF ENERGY RESOURCES (DOER) REQUESTED CHANGES ..... 16
HOME RULE PETITION TO ADJUST THE NUMBER ON-PREMISE WINE AND
ARTICLE 39 MALT ALCOHOL LICENSES.,,,,,,., ,ddd,,,,11., .y,, ... _. .,,,... �, .. 17
ARTICLE 40 INTEGRATED PEST MANAGEMENT RESOLD Petition),, 17
ARTICLE 41 ��
MAS SACHUSETTS BAY TRANSPORTAT AUTHO 17
GG��
ARTICLE 42 C ;
C DIGITAL PUBLICATION OF LEGAL N CES then Petition) 17
ARTICLE 43 VOTING RIGHTS 16 AND OLDER Citizel
ARTICLE 44 AMEND GENERAL BYLAWS PTER I UBLIC WAYS AND PLACES
18
(Citizen Petition) , ,
ARTICLE 45 INDIGENOUS PEOPLES DAY Ci n i L If' , , 18
ARTICLE 46 ROYAL FAMILY INV TO TH CELEBRATION 18
ZONING ARTICL f i% 18
ARTICLE 47 AMEND ZONING B� !- SIGNS ,, 18
ARTICLE 48 AMEND Z G A % HORT TERM RENTALS ..., .....,.,.. ....... 19
O �irr
AMEN NING BY W-�ERMITTED USES AND DEVELOPMENT
ARTICLE 49 STANDA %,, 19
.... ........... ................. .............
ARTICLE 50 AMEND ZON SAW GROSS FLOOR AREA DEFINITION .:.:.:.. 19
AMEND ZONIN LAW-INCLUSIONARY HOUSING FOR VILLAGE AND
ARTICLE 51 MULTI-FAMILY OVERLAY DISTRICTS-_ ...... 19
ARTICLE 52 AMEND ZONING BYLAW AND MAP - TECHNICAL CORRECTIONS ...... 19
ARTICLE 53 AMEND ZONING MAP - 507 BEDFORD STREET (Owner Petition) ,..... . 19
ARTICLE 54 AMEND ZONING MAP- 509 BEDFORD STREET(Owner Petition)....................... 20
TOWN MEETING MEMBER LISTING:....
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APR IL 19'"
►NUS
Town of Lexington, Massachusetts
Select Board
JOSEPH N.PATO,CHAIR
SUZANNE E.BARRY
DOUGLAS M. LUCENTEOOj TEL: (781)698-4580
JILL I.HAI
MARK D. SANDEEN G X: 781 863-9468
f/
G/
January 22, 2024
To the Residents of Lexington:
�O
O
This warrant document provides notifi ual Town Meeting and advises residents of the various
issues being considered at the meetin S. Articles listed in this warrant may be discussed. The purpose of the
Warrant is to inform citizens o!�% t ! discussed and does not provide for detailed information about the
j/
Articles. ]
O%
Articles for the Annual Town in e % ed in three categories: Financial General and Zoning. Descriptions
���i�,,g are, ou�� p g � g p
are provided in an attempt to make / ant useful and understandable.
f
The most important votes that take place at the Annual Town Meeting are related to the budget. We urge citizens to
read the budget, understand it, and help us find a way to foster excellence within the community. The Town
website, htlp://www.lexingtonma.gov/town-meeting, includes the most recent version of the FY2025 Budget and
other financial Articles as well as other relevant information for each Article.
Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget
for FY2025. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial
articles by Town Meeting.
SELECT BOARD
Joseph N. Pato, Chair
Suzanne E. Barry
Douglas M. Lucente
Jill I. Hai
Mark D. Sandeen
TOWN OF LEXINGTON WARRANT
ANNUAL TOWN MEETING 2024
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables of the Town of Lexington, in said County, Greetings:
In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town.
PRECINCT ONE SCHOOL ADMINISTRATION BUILDING
PRECINCT TWO BOWMAN SCHOOL
PRECINCT THREE LEXINGTON COMMUNITY CENTER
PRECINCT FOUR CARP MEMORIAL BUILDING
PRECINCT FIVE SCHOOL ADMINISTRATION BUI ING
PRECINCT SIX CARP MEMORIAL BUILDIN
PRECINCT SEVEN LEXINGTON COMMUNIT
PRECINCT EIGHT SAMUEL HADLEY PU SE ICE ILDING
PRECINCT NINE LEXINGTON COMM T NTER
i
On Tuesday,the///// ay o ch,2024
From 7:00 a.m. to 8:00 p.m., then and there to act on tl ollo j c e:
/
ARTICLE 1 NOTICE OF ELECTIO �
One Select Board member; for a tenm ree ye
One Moderator for a term of one year;
Two School Committee mem or ee years;
Two Planning Board me mb for a term three years;
One Lexington Housing Authors em /for a term of five years.
Eight Town Meeting Me Precinct One, the seven receiving the highest number of votes to serve for
terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat ending in
2025;
Seven Town Meeting Members in Precinct Two, the seven receiving the highest number of votes to serve
for terms of three years;
Nine Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve
for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat
ending in 2026; and the one receiving the next highest number of votes to fill an unexpired term for a seat ending in
2025;
Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve
for terms of three years;
Seven Town Meeting Members in Precinct Five, the seven receiving the highest number of votes to serve
for terms of three years;
Seven Town Meeting Members in Precinct Six,the seven receiving the highest number of votes to serve for
terms of three years;
3
Eight Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve
for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat
ending in 2025;
Seven Town Meeting Members in Precinct Eight, the seven receiving the highest number of votes to serve
for terms of three years;
Eight Town Meeting Members in Precinct Nine, the seven receiving the highest number of votes to serve
for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat
ending in 2026.
You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial
Building, 1605 Massachusetts Avenue, Lexington or by means of the audio/video conferencing platform described
more particularly below
on Monday,the eighteenth day of March,2024 at 7:30 p.m.
at which time and place the following articles are to be acted upon and determined exclusively by the Town
Meeting Members in accordance with Chapter 215 of the Acts of 1929, as a ended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
Oo
Pursuant to Chapter 92 of the Acts of 2020' �as amended includi !''°%,>Without '' ation by Chapter 2 of the Acts of
p �j�
2023, the Town Meeting shall be held through a hybrid of in p n meeting any ote participation by the means
requested by the Moderator as follows: i
Town Meeting members will either attend the meeting in person argery Milne Battin Hall, or via remote
'�i,,,
The meetin will be facilitated b use ; the Zoo ideoconferencinglatform 2 the online
participation. g y �� platform,
voting tool developed by Select Board member Joe Pa a f, on queuing function developed by Select
Board member Joe Pato to facilitate debate. Other Tow es' �;, wish to follow the proceedings may do so by
attending the meeting in person in the areas d for gown Meeting Members, or via LexMedia at htT
www.youtube.com/user/LexMediaMAT the ®siden ho wish to in the Meeting email the
%; participate g may
Town Clerk's Office at clerk lexin to,; a. o v co leting the online form at ht
www.lexingtonma.gov/town-meeting. Oj/ ///%
For more information please e eraW letter dated December 31 2023 to the Select Board attached to
this warrant as Appendix Aj
ARTICLE 2 ELECTION 0 P % MODERATOR AND REPORTS OF TOWN BOARDS
OFFICERS AND COMMITTEE
To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of
any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town
Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the
nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington.
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES
To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary
Farnham and Susanna E. Cary; or act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by
the Moderator.
4
FINANCIAL ARTICLES
ARTICLE 4 APPROPRIATE FY2025 OPERATING BUDGET
To see if the Town will vote to make appropriations for expenditures by departments, officers, boards and
committees of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax
levy,by transfer from available funds,by transfer from enterprise funds, or by any combination of these methods; or
act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: See the most recent version of the FY2025 budget proposals posted at http://
lexingtonma.gov/budget.
DESCRIPTION: This article requests funds for the FY2025 (July 1, 2024 - June 30, 2025) operating budget. The
operating budget includes the school and municipal budgets. The operating budget includes requests for funds to
provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining
negotiations. The budget also includes certain shared expenses.
ARTICLE 5 APPROPRIATE FY2025 ENTERPRISE FUNDS B TS
To see if the Town will vote to appropriate a sum of money and the erations of the DPW Water and
Wastewater Divisions and the Department of Recreation and munity Progr °� • determine whether the money
shall be provided b the estimated income to be derived in Fi/%% 25 fr the opera',
era�ions of the related enterprise, b
p y � p � � y
the tax levy, b transfer from available funds including the r ! arnin s of the relevant enterprise fund or b
y � g / g � � y
any combination of these methods; or act in any other anner in on thereto.
(Inserted
DS '%, ST
O
Enterprise Fu FY2023 FY2024 FY2025
� �% ropriated Appropriated Requested
a) Water / W
Personal Service,�,�// /// $769,073 $8921639 $923,470
Expenses %/, GOj, $454,419 $577,500 $614,400
Debt Servi / $1,195,179 $2,37501 $1,325,768
MWRA Asses t $81493,467 $9,342,814 $10,277M%
Total Water Enterp $109912,138 $139188,614 $1391409734
b) Wastewater
Personal Services $348,279 $4211922 $422,910
Expenses $335,965 $517,400 $536,400
Debt Service $1,561,467 $1,406,381 $1,449,549
MWRA Assessment $8,432,789 $9,349,530 $10,284,483
Total Water Enterprise Fund $101678,500 $119695,233 $12,6939342
c) Recreation and Community Programs
Personal Services $1,4491636 $11682,935 $1,773,416
Expenses $1,318,614 $1,5881814 $11535,235
Total Recreation and Community $29768,250 $39271,749 $31308,651
Programs Enterprise Fund
DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53FV2,towns may establish Enterprise
Funds for a utility,health care,recreation or transportation operation,with the operation to receive related revenue
and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from
5
three enterprise funds previously established by the Town. The Recreation and Community Programs Fund
includes the operations and programs for the Community Center.
ARTICLE 6 APPROPRIATE FOR SENIOR SERVICES PROGRAM
To see if the Town will vote to appropriate a sum of money for the purpose of conducting a Senior Services
Program,to be spent under the direction of the Town Manager; to authorize the Select Board to establish and amend
rules and regulations for the conduct of the program, and determine whether the money shall be provided by the tax
levy, by transfer from available funds or by any combination of these methods; or act in any other manner in
relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: $15,000
DESCRIPTION: In FY2007,the Town established a Senior Services Program that provides more flexibility than the
State program in assisting low-income seniors and disabled residents in reducing their property tax bills. This article
requests funds to continue the program.
ARTICLE 7 SUSTAINABLE CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for sustaina,f % pital projects including electric vehicle
11
charging equipment and related infrastructure improvements;• the st urchase and installation of solar
g gp ,,, � �% � P
canopies and rooftop systems, including battery storage and any 5ts incide %or related thereto; and determine
whether the moneyshall be provided b the tax levy, b tra,° r from avail b borrowin orb an p y y� yy g� y y
combination of these methods; and further to determine wh the n will authorize the Select Board to apply
for, accept, and expend in anticipation of federal and state aj uch sustainable projects, or act in any other
manner in relation thereto.
���0/////O//O/���,
(Inserted b � � B0 T,
FUNDS REQUESTED: $80,000 / /%
DESCRIPTION: This article requests fu �� �� stain ,,�e capital ro*ects which may include the purchase and
q Oi, p p J y
installation of electric vehicle chargers ; munlc;%gal and % ��blic parking lots, the study, design and construction of
rooftopsolar or solar canopies, includ '' at ''f'J'°�,���„ ��'®� , ;! �%�a�nd other projects intended to move the Town towards
�' tion of the proposed sustainabilit projects, see Section XI: Capital
achieving it's sustainability goals. a � p p y p j p
Investment section of the FY most recent version of the capital section can be found at http://
www.lexingtonma.gov/fy2l ital.
ARTICLE 8 ACCEPT TUC '1% A !Westernmostportion)
To see if the Town will vote to es tab as a Town way and accept the layout of as a Town way Tucker Ave from
Carville Avenue a distance of 300 feet, more or less, to the accepted portion of Tucker Avenue, as laid out by the
Select Board, and to take by eminent domain, purchase or otherwise acquire any fee, easement, or other interest in
land necessary therefor; and raise and appropriate money for the construction of said street and for land acquisition;
determine whether the money shall be provided in the tax levy, by transfer from available funds, by borrowing, or
by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: $30,000
DESCRIPTION: This article has been requested by residents of Tucker Ave. to have the street brought up to Town
standards and accepted by the Town. The total cost of bringing the street up to Town standards will be borne by the
residents through the assessment of betterments.
ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS
To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 53E1/2 and Chapter
110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to
establish new revolving funds; to determine whether the maximum amounts that may be expended from such new
6
and existing revolving fund accounts in FY2025 shall be the following amounts or any other amounts; or act in any
other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED:
Program or Purpose for Revolving Funds FY2025
Authorization
School Bus Transportation $1,1501000
Building Rental Revolving Fund $6321000
Regional Cache-Hartwell Avenue $0
Lexington Tree Fund $120,000
DPW Burial Containers $601000
DPW Compost Operations $85900
Minuteman Household Hazardous Waste Program $250 000
j Senior Services j // $75,000
Residential Engineering Review ��i� $5700
Health Programs 110 000
Lab Animal Permits $401000
Tourism Revolving Fund $55800
Refuse and Recycling Collection /'10, //////O////////////////// $0
DESCRIPTION: The amount that may b end om a volving fund established under Massachusetts General
Laws Chapter 44 Section 53E'/2 must appro annu � by Town Meeting. The Funds are credited with the
receipts received in connection with the r �� ®d by such funds, and expenditures may be made from the
�j
revolving fund without further a O�do
Or
ARTICLE 10 APPROPR E�° FOR T FY2025 COMMUNITY PRESERVATION COMMITTEE
� % � S OPERATING BUDGET AN j A P ECTS
To see if the Town will vote to hear ct on the report of the Community Preservation Committee on the FY2025
Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee,
to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund
for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of
the Community Preservation Committee for FY2025; for the acquisition, creation and preservation of open space;
for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation,
preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation
and support of community housing; and for the rehabilitation or restoration of open space and community housing
that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such
projects and determine whether the money shall be provided by the tax levy, or from estimated Community
Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds,
including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in
relation thereto.
(Inserted by the Select Board at the request of the Community Preservation Committee)
FUNDS REQUESTED:
a. Cary Memorial Library Renovation—$4,000,000
7
b. Archives and Records Management—$20,000
c. Park Improvements—Athletic Fields—Bowman School—$545,000
d. Lincoln Park Fitness Stations Equipment—$160,000
e. Park Improvements—Hard Court Surfaces—Valley Rd—$492,000
f. Lincoln Park Field Improvements—$1,145,000
g. LexHAB Support,Restoration, Preservation, and Decarbonization—$482,365
h. Lexington Housing Authority Exterior Preservation—$100,000
i. Affordable Housing Trust Pre-Funding—$3,200,000
j. Projected Debt Service—$681,200
k. Administrative Budget—$150,000
DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary, be
appropriated for the projects recommended by the Community Preservation C mmittee and for administrative costs.
The total project cost for the Cary Memorial Library Renovation is $ j ,000, of which $1,500,00 has been
committed by the Cary Memorial Library Trust, and the remaining 000 appropriation is requested in this
article. jG
ARTICLE 11 APPROPRIATE FOR RECREATION CA ALP OJECT�/
To see if the Town will vote to appropriate a sum of money ,j tion-related capital projects and equipment;
and determine whether the money shall be provided b , the tax le % ,by transfer from available funds, including the
Recreation and Community Programs Enterprise Fu by any combination of these methods; or
act in any other manner in relation thereto.
00
(Inserted b the Select ''''% at thf'
� uest o the Recreation Committee
y o, f
FUNDS REQUESTED. $1101000
DESCRIPTION: For a description o s see Section XI. Capital Investment section of the
FY2025 e budget. The most rec ersi the capital section can be found at htt ://www.lexin tonma. ov/
g p P g g
f 25ca ital. Oi, O//O
ARTICLE 12 APPROPRI FOR ICIPAL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to ap a sum of money for the following capital projects and equipment:
a) Transportation Mitigation;
b) Heavy Vehicle Extrication Equipment;
c) Ambulance Replacement;
d) Equipment Replacement;
e) Sidewalk Improvements;
f) Hydrant Replacement;
g) Townwide Signalization Improvements;
h) Stormwater Management Program;
i) Cemetery Columbarium-Design;
j) Public Parking Lot Improvement Program;
k) Network Core Equipment Replacement;
8
1) Municipal Technology Improvement Program;
m) Network Redundancy&Improvement Plan;
n) Network Technology Improvements;
o) Scanning- Electronic Document Management; and
p) Election Equipment Upgrade;
and authorize the Select Board to take by eminent domain, purchase or otherwise acquire, any fee, easement or
other interests in land necessary therefor; determine whether the money shall be provided by the tax levy, by
transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods;
determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of
state aid for such capital improvements; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: $10,253,686
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2025 budget. The most recent version of the capital section can be %and at http://www.lexingtonma.gov/
fy25capital.
ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMP EME
To see if the Town will vote to make water distribution sy imp r vements, eluding the installation of new
water mains and replacement or cleaning and lining of ex / ains and standpipes, the replacement or
rehabilitation of water towers engineering studies and the pun e and installation of equipment in connection
g g P //
therewith, in such accepted or unaccepted streets or/' land a Select Board may determine, subject to the
��� ���0' do 'assessment of betterments or otherwise; and to take', ��� �� n, purchase or otherwise acquire any fee,
easement or other interest in land necessary there e money for such improvements and land
j�%/poi,
acquisition and determine whether the mo ,° 1 be / ded by the tax levy, water enterprise fund, by transfer
n from available funds, including any spec' ate r; nds, �� Y borrowing, or by any combination of these methods
to determine whether the Town will thori e lei% Board to apply for� accept,t� expend and borrow in
� ��
anticipation of federal and state aid for su , ects; o in any other manner in relation thereto.
by the Select Board
FUNDS REQUESTED: $2;; ,900
DESCRIPTION: For a desc�v�' n of th roposed projects, see Section XI: Capital Investment section of the
/ice,;
FY2025 budget. The most rec ve of the capital section can be found at http://www.lexingtonma.gov/
f 25ca ital.
y p
ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS
To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and
upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection
therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the
assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition
thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any
fee, easement or other interest in land necessary therefor; appropriate money for such installation and land
acquisition and determine whether the money shall be provided by the tax levy, the wastewater enterprise fund, by
transfer from available funds, including any special wastewater funds,by borrowing, or by any combination of these
methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in
anticipation of federal and state aid for such wastewater projects; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: $1,161,210
9
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/
fy25capital.
ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology
systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available
funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the School Committee)
FUNDS REQUESTED: $1,323,050
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtomna.gov/
fy25capital.
ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITA ROJECTS
To see if the Town will vote to appropriate a sum of money for capit � provements and renovations, including
new construction to public facilities for:
i
a) Public Facilities Bid Documents;
b) Public Facilities Interior Finishes;
c) School Paving and Sidewalks; and
d) Public Facilities Mechanical/Electrical/Plumb �J,,�aceme
and determine whether the money shall be provided th � � by transfer from available funds, including
enterprise funds,by borrowing, or by any co tion o e methods; to determine if the Town will authorize the
Select Board to apply for, accept, expen bo ' win icipation of state aid for such capital improvements; or
act in any other manner in relation ther
rted by t e Select Board)
FUNDS REQUESTED: $4,85 0
DESCRIPTION: For a d tion oft rop sed projects, see Section XI: Capital Investment section of the
FY2025 budget. The most nt versi �'of the capital section can be found at http://www.lexingtonma.gov/
fy25capital.
ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND
To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance
Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided
by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these
methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for
Town of Lexington retirees. Beginning with the FY2007 audit,the Town has been required to disclose this liability.
Special legislation establishing a trust fund for this purpose was enacted in 2002.
ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles;
or act in any other manner in relation thereto.
10
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no
longer required for its intended purpose.
ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename or appropriate sums of money to and from
Stabilization Funds in accordance with Massachusetts General Laws, Section 513 of Chapter 40, for the purposes of:
(a) Section 135, Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public
Transportation; (d) Special Education; (e) Center Improvement District; (f) Transportation Management Overlay
District; (g) Capital; (h) Payment in Lieu of Parking; (i) Visitors Center Capital Stabilization Fund; 0) Affordable
Housing Capital Stabilization Fund; (k) Water System Capital Stabilization Fund; and (1) Ambulance Stabilization
Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees,
charges or gifts or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time O
proposes to establish, of/foi
DESCRIPTION: This article p p dissolve, tabiff and f on Funds forspecific purposes and
fir ''�%.
to appropriate funds therefrom. Money in those funds may be • ted and the rest may then become a part of
the articular fund. These funds may later be appropriated f e fun s specific si nated purpose b a majority
P Y /O p g p rP Y J Y
vote of an Annual or Special Town Meeting, for by a two thi /, of any other lawful purpose.
ice%
ARTICLE 20 APPROPRIATE FOR PRIOR YE/ f PAI LS
To see if the Town will vote to raise and appropriate y unpaid bills rendered to the Town for prior
years; to determine whether the money shall /; vide d he tax levy,by transfer from available funds, or by any
combination of these methods; or act in ��/other canner relation thereto.
/ elect Board)
"ajmVE
FUNDS REQUESTED: Unkno ss
DESCRIPTION: This is an al artim o r st funds to pay bills after the close of the fiscal year in which the
goods were received or the ices perfo d an for which no money was encumbered.
Gi
a
ARTICLE 21 AMEND FY202 ,J TING,ENTERPRISE AND CPA BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money
appropriated under Articles 4, 5, 9, and 10 of the warrant for the 2023 Annual Town Meeting, and Article 4 of the
warrant for the Special Town Meeting 2023-1, to be used during the current fiscal year, or make any other
adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the
money shall be provided by transfer from available funds including the Community Preservation Fund; or act in any
other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2024) appropriations.
ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with sums
appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains,
streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been
authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other
11
articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by
borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital
projects in light of revised cost estimates that exceed such appropriations.
ARTICLE 23 APPROPRIATE FUNDING FOR SEMIQUINCENTENNIAL COMMISSION
To see if the Town will vote to raise and appropriate a sum of money for the celebration of the 250th Anniversary of
the Battle of Lexington, including the personnel costs, supplies, event support, planning, promotion and advertising
thereof, as coordinated by the Semiquincentennial Commission-Lex250 with the approval of the Select Board; and
determine whether the money will be provided by the tax levy, by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Semiquincentennial Commission (Lex250))
FUNDS REQUESTED: $500,000
DESCRIPTION: The amount requested is to fund initial startup costs o nning and coordinating the events for
the yearlong celebration of the 250th Anniversary of the Battle of Le '� which will take lace in 2025. Time
Y g rY � P
frame for events is anticipated to be Fall of 2024 through Fall of 202
ARTICLE 24 APPROPRIATE OPIOID SETTLEMEN
To see if the Town will vote to appropriate amounts receive Statewide Opioid Settlements between the
D�,
Massachusetts Attorney General and non-bankrupt o d Indust �icipants for the funding of prevention harm
reduction, treatment and recovery programs as furth j ';; in t assachusetts State-Subdivision Agreement
for Statewide Opioid Settlements, or act in any other m er, �° n thereto.
by t , elect Board)
FUNDS REQUESTED: Unknown at p time
�O
DESCRIPTION: This article will allo abatement funds received from the Statewide Opioid
/i,
Settlement for purposes and s ned in the settlement agreement including supplementing and
community r �����' �� 'strengthening co u y e ces ab�IA residents and families for substance use disorder prevention,
education,harm reduction, tment, and7 o programs.
ARTICLE 25 PINE MEADO % HOUSE RENOVATION
To see if the Town will vote to appropriate a sum of money to be determined for the renovation of the Pine
Meadows Golf Course Clubhouse, including architectural and engineering services, original equipment, furnishings,
landscaping, solar installation; and any additional costs incidental or related thereto; and determine whether the
money shall be provided by the tax levy,by transfer from available funds, including enterprise funds,by borrowing,
or by any combination of these methods; or act in any other manner in action relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: $2,575,000
DESCRIPTION: A Feasibility Study and Design of this project were funded at the 2022 Annual Town Meeting and
2023 Annual Town Meeting, respectively. This third phase of the project will fund the construction costs of the
Pine Meadows Clubhouse, including building envelope and interior renovations, the installation of solar panels, and
improvements to achieve ADA compliance.
12
ARTICLE 26 APPROPRIATE FOR DESIGN FUNDS FOR LEXINGTON HIGH SCHOOL
CONSTRUCTION PROJECT
To see if the Town will vote to appropriate, borrow or transfer from available funds, an amount of money to be
expended under the direction of the School Building Committee for design, engineering and architectural services
for the Lexington High School located at 251 Waltham St, Lexington, MA 02421, for which design, engineering
and architectural services the Town may be eligible for a grant from the Massachusetts School Building Authority.
The MSBA's grant program is a non-entitlement, discretionary program based on need, as determined by the
MSBA, and any costs the Town incurs in connection with the design, engineering and architectural services in
excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town; or act in
any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: $10,000,000
DESCRIPTION: In spring of 2022, the Massachusetts School Building Authority voted to accept the Lexington
High School project into the MSBA reimbursement program. The Special Town Meeting 2022-2 appropriated
$1,825,000 to conduct a feasibility study as the first phase of the project. This article would fund the second design
phase of the process, under MSBA guidance. These design funds will at " the project to advance through the
Schematic Design Phase and determine construction cost estimates for a e construction appropriation.
g
ARTICLE 27 APPROPRIATE FOR RENOVATION OF 173 DFOR�j REET
�j
To see if the Town will vote to raise and appropriate a sum oney or re d g, reconstructing, and making
extraordinaryrepairs to the building at 173 Bedford Street, in °' in gineerin and architectural services, original
p g %,,j g g
equipment, furnishings and all costs incidental or related to; to provide swing space for the School
Administration or other municipal departments• and q°° ine wh the money will be provided by the tax levy,
///„io %j
by transfer from available funds, by borrowing or by - % tloh these methods; or act in any other manner
in relation thereto. ] //////////////////
se by t lect Board
i
FUNDS REQUESTED: $6,000,000
DESCRIPTION: This article requests f reno���n of 173 Bedford Street to include full ADA compliance
q p
includingan elevator, a fire su , °'°"''"' s '' � an HVAC system, and minor modifications to the interiors aces.
� / � y /i,,, y � p
This building is intended to sed as g s for the School Administration department until the construction
project at Lexington High �j 1 is comp j.
j
GENERAL ARTICLES
ARTICLE 28 SELECT BOARD TO ACCEPT EASEMENTS
To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, eminent domain or otherwise
accept, easement interests for trails, drainage, sewer, utility or other public purposes, on such terms and conditions
and in a final location or locations as the Select Board may determine, or act in any other manner in action relation
thereto.
(Inserted by the Select Board)
DESCRIPTION: This article would permit the Select Board to accept easements for trails and utility infrastructure
in order to allow these amenities to be built and conveyed to the Town as required in accordance with many land
use permits, as opposed to requiring each such easement to be approved by Town Meeting.
ARTICLE 29 AMEND THE GENERAL BYLAW-NOISE CONTROL
To see if the Town will vote to amend or replace the Noise Control Bylaw, Chapter 80 of the Code of the Town of
Lexington to:
13
a. Provide clarity related to construction-related noise complaints;
• Clarify that ledge work includes a broad set of techniques;
• Clearly identify legal holidays during which construction noise is limited;
• Allow the Building Commissioner to require noise monitoring and reporting as part of a noise
mitigation plan and identify required elements of the mitigation plan;
• Clarify that noise mitigation plans must be prepared by a credentialed noise mitigation consultant
and provide conditions under which the Building Commissioner is authorized to require a noise
mitigation plan;
• Increase penalties;
• Consolidate enforcement authority: and
b. Delay the implementation of the gas-powered leaf blower prohibition for commercial landscapers by one
year to March 15,2026. § 80-4H(6); or
act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: The Noise Bylaw Working Group was assembled to review the current noise control bylaw. This
article addresses changes that will make the bylaw clearer for construction noise definition and to delay the leaf
blower prohibition by a year.
ARTICLE 30 PROHIBITION OF SINGLE USE FOOD CON T E Citizen Petition)
Prohibition of the following items
• Food establishments are not allowed to dispense p red or beverages to any person in single use
food containers made from foam polystyrene.
• Food establishments are not allowed to dispe ' tic
• Retail establishments are not allowed to se l/ r e 'le use food containers made from foam
polystyrene to customers.
• Retail establishments are not allow �� or di libute to customers any packing material that is made in
whole or in part from foam pol rene.
In addition
• Any helium balloo ust be sol ith ighted attachments designed to limit unintentional release.
• Retail establishments� � not all( /,d to sell or distribute dishware and containers that are not reusable,
compostable, or recyclab� co ers.
• Retail establishments are no wed to sell or distribute packing materials that are not reusable,
compostable, or recyclable to consumers.
• Food establishments are not allowed to dispense prepared food and beverages in dishware/containers larger
than 4 ounces that are not reusable, compostable, or recyclable.
• Food establishments are not allowed to automatically provide single use accessories(including in takeout
orders)whether orders are placed online,via phone, or in person. Single use accessories may be provided
only upon request of the consumer. Single use accessories may not be prepackaged in sets. Food
establishments may have single use accessories available at self-service stations.
• Full service food establishments can only use reusable food and beverage serviceware for dine-in
customers.
• Retail establishment are not allowed to sell single use water bottles
*Note: Prohibited materials for dishware, containers, and packing include, but are not limited to, foam polystyrene,
black plastic, and paper lined with petroleum-based plastic.
Fines
14
• Any food or retail establishment which violates any part of this ordinance will be subject to the following
fine schedule:
• First offense: Warning
• Second offense: $100.00 fine
• Third offense: $200.00 fine
• Fourth and subsequent offenses: $300.00 fine.
• Each day a violation occurs shall constitute a separate offense
(Inserted by Thomas Wanderer and 9 or more registered voters)
DESCRIPTION: In 2018, Town Meeting passed a ban on polystyrene food containers. This article expands upon
that ban to include retail items and to establish fines for any food or retail establishment that violates this bylaw.
ARTICLE 31 PROHIBIT SINGLE-SERVE PLASTIC WATER BOTTLES (Citizen Petition)
To see if the Town will vote to prohibit or restrict the sale of drinking water in single-serving plastic bottles in the
Town; or take any other action in relation thereto.
(Inserted by Thomas Wanderer and 9 or more re eyed voters)
DESCRIPTION: In 2018, Town Meeting passed a ban on polystyre ontainers. This article expands upon
that ban to include retail items and to establish fines for any food o e ail est ' hment that violates this bylaw.
ARTICLE 32 OLD SPRING STREET NAME CHAN
To see if the Town will vote to formally change the name ring Street (aka Old Spring Street) from the
intersection with Spring Street to the terminus of the ay at -de-Sac to "Old Spring Street"; or act in any
other manner in relation thereto.
(Ins ted by j ect rd
DESCRIPTION: Some residents at the en ortio )f Spring Street have voiced concerns over confusion
caused by this street having a duplicat ame to j jeet lat it intersects with. There has been a request that the
street be renamed to "Old Spring Street'. gil imlkfeet sign identifies the street as Old Spring Street there is
no record of the street name for bef hanged This article would formally make the change which also
officially changes the address f thos t li the street.
ARTICLE 33 AUTHORIZ � FO BLE HOUSING TRUST TO SEEK AFFORDABLE HOUSING
To see if the Town will vote to au t the Select Board to sell, lease or otherwise dispose of Town-owned land
described as parcel 68-44 located on owell Street near the northeast corner of North Street and Lowell Street for
the purposes of developing affordable housing thereon, and to authorize the Select Board or its designee to enter
into a Land Disposition Agreement and associated agreements in connection therewith; or to act in any other
manner thereto.
(Inserted by the Select Board at the request of the Affordable Housing Trust)
DESCRIPTION: In 1978, the Select Board was authorized by Annual Town Meeting to accept land, including this
approximately 3.2 acres of land, as a gift of Route 3 surplus land from the Commonwealth of Massachusetts "for
conservation, recreation and housing purposes" (Article 50, April 26, 1978 Annual Town Meeting. "Parcel 101" in
Article 50 is parcel 68-44.) The Select Board voted September 18, 2023 to pursue affordable housing development
of this site and to co-sponsor a CPA request with the Affordable Housing Trust for this purpose. This article would
authorize the Board to offer the parcel for development by a private affordable housing entity subject to a land
disposition agreement to be negotiated by the Board.
15
ARTICLE 34 AMEND GENERAL BYLAWS-TREE BYLAW-EXTEND TREE BYLAW TO ALL
PRIVATE PROPERTY
To see if the Town will vote to amend Chapter 120 of the Code of the Town of Lexington, Trees, to require the
participation of a certified arborist in the preparation of the tree protection plan as part of an initial site survey and to
extend certain requirements of the bylaw to all portions of private property; or act in any other manner in relation
thereto.
(Inserted by the Select Board at the request of the Tree Committee)
DESCRIPTION: The Town's Tree Bylaw, Chapter 120 of the Code of the Town of Lexington, currently applies
only to public trees and to protected trees (those 6" or greater in the setback) in conjunction with demolition or
major construction. This amendment would extend procedures for removal of certain trees on all private property,
beyond just those under major construction or demolitions.
ARTICLE 35 AMEND GENERAL BYLAWS-TREE BYLAW-REQUIRE MITIGATION PLANTING
IN CERTAIN INSTANCES
To see if the Town will vote to amend Chapter 120 of the Code of the To f Lexington, Trees, to require planting
of trees as part of mitigation for removal of trees; or act in any other m relation thereto.
(Inserted by the Select Board at the request he � ommittee)
DESCRIPTION: This amendment would mandate tree plantin ong the street Cage when protected trees have
been removed,with no option to pay a fee in lieu of replanti cert ' ircumstances.
ARTICLE 36 AMEND GENERAL BYLAWS-TzI YLA EXEMPTIONS
To see if the Town will vote to amend Chapter 120 the �t e Town of Lexington, Trees, to specify the
requirements under which town boards, committees o s ''grant an exemption under the Tree Bylaw; or
act in any other manner in relation thereto.
(Inserted by th ect B d at t equest of the Tree Committee)
DESCRIPTION: This amendment wo � er the requirements for exemption from the bylaw for
hazardous trees and certain invas' sp
ARTICLE 37 IMPORT E OF T /S SOLUTION(Citizen Petition)
To see if the Town will adopt a luti declaring the importance of trees to the town's sustainability, quality of
life, and public health, and calling Town to use all appropriate measures to promote a robust tree canopy, in
balance with other pressing public needs including housing and the production of solar energy, or act in any other
manner in relation thereto.
(Inserted by Charles Wyman and 9 or more registered voters)
DESCRIPTION: This article seeks Town Meeting adoption of a resolution declaring that trees are vitally important
to the current and future quality of life and health of those residing, working, and visiting in Lexington, and
directing the Town to take appropriate steps to protect and expand the town's tree canopy
ARTICLE 38 AMEND REGULATION OF FOSSIL FUEL INFRASTRUCTURE BYLAW-MEET
DEPARTMENT OF ENERGY RESOURCES(DOER) REQUESTED CHANGES
To see if the Town will vote to make amendments to the Town's Regulation of Fossil Fuel Infrastructure (Chapter
106 of the Code of the Town of Lexington) recommended by the Massachusetts Department of Energy
Resources' (DOER); or act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: The Town of Lexington submitted an application in August 2023 to DOER to be one of ten
communities granted authority to regulate fossil fuels in new construction and major renovations. Upon review of
16
Lexington's fossil fuel free bylaw, DOER recommended that the Town makes two amendments in order to better
match the program guidelines and the bylaws/ordinances of other participating communities. The first change is to
remove the existing exemption for indoor cooking and indoor fireplaces. The second change is to update the
definition of"major renovation"to match the definition in the program regulations.
ARTICLE 39 HOME RULE PETITION TO ADJUST THE NUMBER OF ON-PREMISE WINE AND
MALT ALCOHOL LICENSES
To see if the Town will vote to authorize the Select Board to petition the General Court for Home Rule Legislation
authorizing the Select Board, as the local licensing authority, to issue additional licenses for the sale of wine and
malt beverages to be drunk on the premises; or act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: This article would increase the number of wine and beer licenses that the Select Board can issue
based on the updated population numbers.
ARTICLE 40 INTEGRATED PEST MANAGEMENT RESOLUTION ,itizen Petition)
To see if the Town will vote to adopt a resolution to encourage ado p of Integrated Pest Management (IPM)
Policies for the Town that in part prohibits the use of certain rode Town properties, including second
generation anticoagulant rodenticides (SGARs); provides for w ers; pro '; s for educating the public about
rodenticide hazards to human health and the ecosystem a OF M alternate' and further establishes such
definitions and provisions necessary to effectuate a policy V, rotec %exington's citizens, children, wildlife, and
ecosystem; or to act in any other manner in relation thereto . ��
O
(Inserted by Marci Cem a and a % t 9 other voters)
DESCRIPTION: Many wild animals (and some es % e being poisoned by second generation
anticoa ulate rodenticides SGARs and this often le 11111,11ness or death. This resolution would seek to
have the town develop IPM policies that f ��°the u���of SGARs, allows for waivers, and provides for public
education on the dangers and alternative %'these isons./
r
ARTICLE 41 MASSACHUS B � RANSPORTATION AUTHORITY
O
To see if the Town will vol- endors �j eso� �n calling for improvements to service provided to the Town of
Lexington by the Massachu Bay Tran rtation Authority; or take any action related thereto.
b Se, oar the re uest o the Trans ortation Adviso Committee(Inserted J' � q f P �`J' )
DESCRIPTION: The purpose of I olution is to appeal to the MBTA and its current service that runs through
Lexington. and with the passage of Article 34 of the ATM 2023 the committee believes the MBTA needs to re-
evaluate its service.
ARTICLE 42 DIGITAL PUBLICATION OF LEGAL NOTICES (Citizen Petition)
To see if the Town will vote to authorize and request the Select Board to petition the Massachusetts General Court
to allow the Town to satisfy requirements for legal notices set forth in the general laws by allowing the publication
of notices on the Town's website and/or in a local digital newspaper, along with the option of continuing the current
practice of publication in a newspaper of general circulation; or take any action relative thereto.
(Inserted by Diane Pursley and 9 or more registered voters)
DESCRIPTION: This article would authorize digital communications to satisfy legal requirements set forth in the
general laws.
17
ARTICLE 43 VOTING RIGHTS 16 AND OLDER(Citizen Petition)
To determine if the Town will authorize and request the Select Board to petition the General Court of the
Commonwealth for Home Rule Legislation to allow any citizens in the Town of Lexington, notwithstanding the
provisions of M.G.L. 51, Sections 1, and Section 47A, who have reached the age of 16 or older, to register and vote
in municipal elections within the Town, or to take any action in relative thereto.
(Inserted by Kunal Botla and 9 or more registered voters)
DESCRIPTION: This article would lower the voting age to 16 years old to register and vote in municipal elections.
ARTICLE 44 AMEND GENERAL BYLAWS—CHAPTER 100 PUBLIC WAYS AND PLACES(Citizen
Petition)
To see if the Town will vote to amend Chapter 100-2 of the Code of the Town of Lexington, Use of streets,
sidewalks and public places, by adding "skate boards and scooters" to Sect' D (1) after "bicycles", or act in any
other manner in relation thereto.
(Inserted by Andrew Friedlich and 9 or mo e ed voters)
DESCRIPTION: Given the danger to pedestrians posed by peop ding their °' les on the sidewalk in the center
business district, bicycle riding has been banned there for yea ith he prolife on of electric skate boards and
scooters and the speed with which they have been riding th th ter, this amendment will adequately adjust
our bylaw.
ARTICLE 45 INDIGENOUS PEOPLES DAY(Cite►
That the town- adopt:
i
The second Monday of October shall cefo mmarated in Lexington as Indigenous Peoples Day, in
honor of the resilience and contributions 'genou oples in our Town, the Commonwealth of Massachusetts
and our country.
( rted by ces dwig and 9 or more registered voters)
DESCRIPTION: This article the To to rename the second Monday of October to Indigenous Peoples Day.
ARTICLE 46 ROYAL FAMIL � TATION TO 250TH CELEBRATION
To see if the Town will vote to adopt a resolution to invite the the Royal Family of England to attend the 250th
events in 2025.
(Inserted by the Select Board)
DESCRIPTION: This article would
ZONING ARTICLES
ARTICLE 47 AMEND ZONING BYLAW- SIGNS
To see if the Town will vote to amend Section 5.2 and Section 10.0 of the Zoning Bylaw to update regulations
related to signs and add new definitions for certain types of signs; or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would amend the signage section of the Zoning Bylaw to comply with recent case law;
increase the allowed number, location, and area for certain signs; allow additional types of signs; and streamline the
sign approval process.
18
ARTICLE 48 AMEND ZONING BYLAW-SHORT TERM RENTALS
To see if the Town will vote to amend Section 6.10 of the Zoning Bylaw to modify regulations pertaining to short
term rentals; or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This amendment would amend the Zoning Bylaw regulating short term rentals with modifications
to limit a property to one listing,prohibit combination with rooming units, and limit the number of vehicles.
ARTICLE 49 AMEND ZONING BYLAW-PERMITTED USES AND DEVELOPMENT STANDARDS
To see if the Town will vote to amend Section 3.4 Table 1 (Table of Permitted Uses and Development Standards)
and Section 10A (Definitions) of the Zoning Bylaw to modernize allowed uses and definitions for eating and
drinking establishments; and permit additional uses in commercial zoning districts; or act in any other manner in
relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This amendment would amend the Zoning Bylaw's Ta f Permitted Uses with updated eating
and drinking establishment uses,amend in which districts uses are allo d modify their definitions.
ARTICLE 51 AMEND ZONING BYLAW GROSS FLOG EA DEF ION
To see if the Town will vote to amend Section 10.0 of the Z g By ' to change the definition of gross floor area
to exclude porches; or act in any other manner in relation there
(Inserted by the Select Board � he reque the Planning Board)
DESCRIPTION: This article would exclude porch ion of gross floor area to encourage design
that helps add visual interest,dimension, and minimize
ARTICLE 51 AMEND ZONING BY - LUS��NARY HOUSING FOR VILLAGE AND MULTI-
FAMILY OVERLAY DISTRICTSPE
To see if the Town will vote ,Se 7.5.12.1 of the Zoning Bylaw to require greater than 10% of a
project's total dwelling um� be inc na nits for developments in the Village and Multi-family Overlay
Districts to comply with M /Communi s; or act in any other manner in relation thereto.
(Insert the S ct Board at the Request of the Planning Board)
DESCRIPTION: This article wou�� the inclusionary housing requirements to comply with revised guidance
from the Executive Office of Housin d Livable Communities(EOHLC)under G.L. c. 40A, Section 3A.
ARTICLE 52 AMEND ZONING BYLAW AND MAP-TECHNICAL CORRECTIONS
To see if the Town will vote to approve certain amendments to the Zoning Bylaw and Zoning Map that are clerical
in nature to correct any typographical errors, create consistency, or make other non-substantive changes; or act in
any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would not change the Zoning Bylaw or Zoning Map in any substantive way,but would
correct typos, changes to section references for consistency, and correct any errors discovered during the public
hearings for zoning amendments.
ARTICLE 53 AMEND ZONING MAP -507 BEDFORD STREET (Owner Petition)
To see if the Town will vote to Amend the Zoning Map to add the property known as Assessor's Map 88, Lot 73C
(507 Bedford Street) as shown on the map on file with the Town Clerk to the Village and Multi-family Overlay
(MFO)District; or act in any other manner in relation thereto.
19
(Inserted by Annol Wassan, landowner)
DESCRIPTION: This article would add the property located at 507 Bedford Street to the Bedford Street North
Village and Multi-Family Overlay Zoning District which is described in Section 7.5 of the Zoning Bylaw.
ARTICLE 54 AMEND ZONING MAP-509 BEDFORD STREET (Owner Petition)
To see if the Town will vote to Amend the Zoning Map to add the property known as Map 88, Lot 73B (509
Bedford Street) as shown on the map on file with the Town Clerk to the Village and Multi-Family Overlay (MFO)
District; or act in any other manner in relation thereto.
(InsertedbY Paul Rossi, landowner)
DESCRIPTION: This article would add the property located at 509 Bedford Street to the Bedford Street North
Village and Multi-Family Overlay Zoning District which is described in Section 7.5 of the Zoning Bylaw.
0/1111
0��,,,,,oiooioo
%ion �oioiooi
r
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o
20
And you are directed to serve this warrant not less than seven days at least before the time of said meeting, as
provided in the Bylaws of the Town.
Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 22nd day of January 2024.
Joseph N. Pato, Chair Select Board
Suzanne E. Barry
Jill I. Hai, of
Douglas M. Lucente
Mark D. Sandeen Lexington
A true copy,Attest:
Constable of Lexington
e
21
Appendix A
p`�` 1775 c
< rn
4 w x
4 m
APRIL 19"'
CFX1NCY1
Town of Lexington
MODERATOR
DEBORAH BROWN
December 31, 2023 DELIVERED BY EMAIL
Dear Select Board Members,
Pursuant to Massachusetts Section 26 of Chapter 22 of the sen 2022, as amended by Section
Rio„
47 of Chapter 2 of the Acts of 2023, I request appro o co ct the 2024 Annual Town
Meeting as a hybrid meeting. I propose to use a combs ion of. (1) - / oom vldeoconferencing
platform, (2) the online voting tool developed by ect B and me r Joe Pato, and (3) an
online queuing function developed b Select Boar° em oe Pato to facilitate the process of
q g p y
debate. !Oj
I certifythat all components of the system ° ��� abo ave been full tested and utilized
p y 'o,, '�� � 'O y
�' ® °% t this system enables our meetings to
successfully for prior Town Meetings, and I a �sat �,
be conducted in substantially the sa ann her a member is participating in person or
remotely. I certify that the syst , /hose , ting for remote participation (i) allows the
moderator, town meeting me s, to offi s and any other interested members of the
public to identify and hear th od �' °ch town meeting member who attends and
p y ,/��, D g
participates in the remote meets well ```a any other individuals who participate in the
meeting; (ii) provides O ty determine whether a quorum is present; (ill) allows
participants to re ue co ni %' b !/' a moderator and makes such requests uests visible to the p q g � ��� q
meeting participants the publi h
i� o% iv) allows the moderator to determine when a town meeting
%,
member wishes to be o��� nized I%speak, make a motion, or raise a point of order or personal
privilege; (v) enables the der r to recognize a town meeting member, town official or other
individual and enable that to speak; (vi) provides the ability to conduct a roll call or
electronically recorded vote; vii) allows any interested members of the public to access the
meeting remotely through LexMedia for purposes of witnessing the deliberations and actions
taken at the town meeting; (viii) allows members of the public to participate in debate in-person
or through the submission of statements for or against a motion; and (ix) provides for the town
meeting to be recorded and available for future viewing. I further confirm that I have consulted
with Lexington's Commission on Disability regarding system accessibility.
Sincerely,
Deborah Brown
Town
Moderator
617-512-7901
1625 MASSACHUSETTS AVENUE e I212XINGTON,MASSACHUSETTS 02420
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Approve Town Manager's 2023 Performance Evaluation
PRESENTER:TER• ITEM
S
NUMBER:
Joe Pato, Select Board Chair
I.5
SUMMARY:
Category:Decision-Making
A draft of the final Performance Evaluation for the Town Manager for the period October 1, 2022— September
30, 2023 is attached. Per the Board's agreed upon procedure, the Chair incorporated feedback and discussion
from the Board's 12/11/2023 meeting into this revised document. The Select Board is being asked to review
and vote the annual Town Manager Performance Evaluation, to be placed in his personnel file.
SUGGESTED MOTION:
Move to approve the Town Manager Performance Evaluation and to place it in Mr. Mallo y's personnel file.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
1/8/2024 7:50pm
ATTACHMENTS:
Description Type
U�....... A F T J a 8)/1 2 0 2 4
Town of Lexington
Town Manager Performance Review
TOWN MANAGER NAME: JamesJ. Malloy
SELECT BOARD REVIEWER: _
REVIEW PERIOD: 10/1/2022-9/30/2023
DATE:
INTRODUCTION
The objective of this review is to provide the manager with concrete feedback and to facilitate
the development and maintenance of high-performance professional management team.
Section 1.13 of the employment agreement between the Town and Mr. Malloy provides for a
Board evaluation of Mr. Ma||oy's performance in relation to his goals and his general
performance of duty. Mr. Malloy has submitted B self-evaluation against the established goals.
The Board concurred with this self-evaluation and commended Mr. Malloy on the achievements
and on his recognition of the collaborative effort needed to generate these results.
The Board largely followed the 3BD1e process used for the previous Town Manager performance
review. Adjustment made for this period are:
l. All comments submitted by individual board members were publicly reviewed and
discussed during the December ll, 2023, working session of the Board.
2. The 360-revievv process interviewing members of the senior management team
(SMT) was repeated by Mr. Pato and Ms. Hai but focused on the perception of Mr.
Malloy"s execution against the Board's recommendations in his previous review or
change in feedback from the previous year.
3. The Board tasked Mr. Pato to draft the integrated performance review based on
the written comments and discussion during the working session. Mr. Pato asked
Ms. Hai to help refine the final draft of the review.
The Board notes that the comments in last year's review largely remain relevant and should
continue to provide guidance to the Town Manager.
Page - 1 - of10
ffffffM��/,
M11)�1�1 A T J a 8111 2 0 2 4
RATING METHODOLOGY
This evaluation form contains ten categories of evaluation criteria. Each category contains a
statement to describe a behavior standard in that category. For each statement, the
following scale is used to rate the Town Manager's performance.
Excellent/Outstanding(E) The Town Manager's work performance is consistently excellent when compared to the
standards of the nob.
Meets Expectations(M) The Town Manager's work performance consistently meets the standards of the
position.
The Town Manager's work performance many times however not consistently meets the
Mostly Meets Expectations yet needs
Improvement( standards of the position.
M/1)
Improvement Needed(1) The Town Manager's work performance does not consistently meet the standards of
the position.
No Knowledge(N/A) Not familiar enough to be able to rate this aspect of the Town Manager's performance.
KEY COMPETENCIES EVALUATION SECTION: Number listed under each column represents the
number of Board Members who selected the rating
RATINGS CATEGORIES
E M M/I I N/A 1. Individual Characteristics
5 Is diligent and thorough in the discharge of duties
4 1 Exercises good judgment
2 3 Displays enthusiasm,cooperation, and willingness to adapt
3 1 1 Exhibits composure and attitude appropriate for executive position
E M M/I I N/A 2. Professional Skills and Status
3 2 Maintains knowledge of current developments affecting the practice of local
government management
4 1 Demonstrates a capacity for innovation and creativity"
2 1 2 Anticipates and analyzes problems to develop effective approaches for solving them
2 2 1 Demonstrates a willingness to try new ideas proposed by governing body members
and/or staff
5 Sets a professional example by handling affairs of the public office in a fair and
impartial manner
1 2 2 identifies professional development opportunities to continue personal development
E M M/I I N/A 3. Relations with Elected Members of the Select Board
3 1 1 Carries out directives of the Board as a whole as opposed to those of any one member
or minority of the Board
3 2 Works with Chair to develop meeting agendas that reflect the guidance of the Board
and avoids unnecessary involvement in administrative actions
2 1 1 1 Disseminates complete and accurate information equally to all members in a timely
manner
2 1 2 Facilitates decision making without usurping authority
1 1 3 Responds well to requests, advice, and constructive criticism
Page - 2- of 10
fM�
�1� AT 0/ 1 J a8 22 14
E M M/I I N/A 4. Policy Execution
4 1 Implements actions in accordance with the intent of the Board and the goals
established by the Board and aligns internal organizational goals with the Board's
goals.
3 1 1 Supports the actions of the Board after a decision has been reached, both inside and
outside the organization
4 1 Understands,supports,and enforces the Town's By-Laws, policies,and regulations
1 2 2 Reviews policies and procedures periodically
2 1 2 Offers workable alternatives to the Board for changes in By-Laws or policy when an
existing policy or ordinance is no longer practical
E M M/I I N/A 5. Reporting
4 1 Provides regular information and reports to the Board concerning matters of
importance to the Town
5 Responds in a timely manner to requests from the Board for special reports
5 Takes the initiative to provide information, advice, and recommendations to the
Board on matters that are non-routine and not administrative in nature
1 2 2 Produces reports that are accurate,comprehensive,concise and written to their
intended audience
4 1 Produces and handles reports in a way to convey the message that affairs of the Town
are open to public scrutiny"
E M M/I I N/A 6.Citizen Relations
4 1 Is responsive to requests from citizens
1 3 1 Demonstrates a dedication to service to the community and its citizens
4 1 Maintains a nonpartisan approach
2 1 1 1 Meets with and listens to members of the community to discuss their concerns and
strives to understand their interests
4 1 Monitors and makes appropriate efforts to maintain citizen satisfaction with Town
services"
E M M/I I N/A 7.Staffing
5 Recruits and retains competent personnel for staff positions
1 1 1 2 Applies an appropriate level of supervision to improve any areas of substandard
performance
1 1 2 Stays accurately informed and appropriately concerned about employee relations
1 3 1 Ensures professional management of the compensation and benefits plan
2 2 1 Promotes training and development opportunities at all levels of the organization
2 2 1 Conducts labor relations in accordance with law and balances the impacts of
employee morale and fiscal responsibility with comparable communities to ensure
the Town retains the best staffing possible.
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fM�
�1� AT 0/ 1 J a8 22 14
E M M/I I N/A 8.Supervision
1 3 1 Encourages department managers to make decisions within their jurisdictions with
minimal town manager involvement,yet maintains general control of operations by
providing the right amount of communication to staff
1 3 1 Instills confidence and promotes initiative in subordinates through supportive rather
than restrictive controls for their programs while still monitoring operations at the
department level
1 3 1 Develops and maintains a friendly and informal relationship with staff and work force
in general,yet maintains the professional dignity of the Town Manager's office
1 1 1 2 Sustains or improves staff performance by evaluating the performance of staff
members at least annually,setting goals and objectives for them, periodically
assessing their progress, and providing appropriate feedback
1 1 2 1 Encourages teamwork, innovation,and effective problem-solving among staff
members
E M M/I I N/A 9. Fiscal Management
4 1 Prepares a preliminary balanced budget to provide services at a level deemed
appropriate by the Board
3 2 Makes the best possible use of available funds, conscious of the need to operate the
Town efficiently and effectively
3 2 Prepares a budget and budgetary recommendations in an intelligent and accessible
format"
3 2 Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning, accountability and development of policies and long-term financial planning
to meet the long-term budgetary needs of the Town
1 4 Appropriately monitors and manages fiscal activities of the organization
1 4 Works with all departments including the Superintendent on developing a fair
revenue allocation formula that meets the needs of the entire Town
E M M/I I N/A 10.Community
3 1 1 Shares responsibility for addressing issues facing the Town
1 2 2 Avoids unnecessary controversy
4 1 Cooperates with neighboring communities
2 2 1 Helps the Board address future needs and develop adequate plans to address long
term trends
3 2 Cooperates with other regional,state,and federal government agencies and officials,
including Hanscom Air Force Base"
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U�....... A F T J a 8)/1 2 0 2 4
NARRATIVE EVALUATION SECTION
1. What would you identify as the manager's strength(s), expressed in terms of the principal results
achieved during the rating period?
m Fiscal Management
Fiscal planning remains the Town Manager's strongest achievement. Under Mr. MeUovs
leadership and with the collaboration of the Senior Management Team, balanced budgets
without operating overrides have been formulated, ensuring judicious use of our Town's
resources.
We continue to set aside substantial funding in the Capital Stabilization Fund for the upcoming
high school project as well as keeping a stream of revenue set aside to reduce the magnitude of
debt-exclusion burden on property taxes.This approach is working well and is on track to
achieving its objective.
• Concurrent Management of Multiple Projects
Many significant projects such as the Battle Green 3treetscape Project and the new Police Station
project have progressed while others have completed during this year,the majority without
disruption. Keeping e wide array ofprojects on track is e commendable accomplishment. In
addition, Mr. Malloy has adeptly concluded numerous labor contracts.
m Improved Outreach to the Community
The Board identified public engagement as a growth area last year.The Board observes that
communityenga@ementhasincreased, andtheTovvnManegerhasinstitutedquarter|y"Javavvith
]im" sessionsthathavebeenvve|| received. |naddition, Mr. Ma||oyhasproactive|yestab|ished
regular reporting on debt-service planning for the high school project to town meeting so that
fiscal impact surprises will beminimized.
m Increased Outreach with Municipal Staff
The Board has recommended that Mr. Malloy reach out to motivate staff at all levels and in all
areas of municipal government. Staff report appreciation that these efforts have begun and that
they would like to see e continuation and deepening of these efforts.
w Keeping Current with Best Practices
Mr. Ma||ov s facility with technical elements of municipal |avv is impressive and helpful, both in
planning and in action, often during meetings. He remains dedicated to keeping updated with the
latest in local government management approaches, keeping abreast of regional and national
trends and seeking to innovate in Lexington.
2.What Performance sres(s)would you identify ssmost critical for improvement?
Mr. Malloy continues to demonstrate his excellent technical abilities. His experience and instincts drive
him to execute on what he believes to be the most effective and efficient solutions to issues. As a
community, Lexington places high value on collaboration and inclusive decision making, however, and
this has created a misalignment. Many ofthe areas for improvement listed below are driven by these
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U�....... A F T J a �, 8)/1 2 0 2 4
stylistic differences. By proactively identifying and addressing areas for improvement, he can further align
his leadership with Lexington's core values and the community's expectations.
w Collaboration and Communication
The Town Manager has made progress in enhancing collaboration and communication. However,
there's an opportunity for him to engage more consistently with issues that resonate with our
residents. While noting reduction of unnecessary conflict, the Board also expressed some
continuing concerns with composure and receptivity to negative feedback.
CommunitV Engagement: Greater participation in/at Community events will increase engagement
with residents.
Public Process:The Town Manager continues to propose controversial initiatives before the
promised public process has been completed or before developing a consensus among the
stakeholders on the best path forward. At times the Board and staff have been surprised by these
proposals.
In the past year,the Select Board received numerous comments from residents concerned about
the lack of notice they had received regarding critical decisions such as the Police Station solar
project. In that instance the Select Board restarted the design review process after sufficient
notice had been provided to appropriate community members to address those concerns.This
resulted in significant extra effort for Town staff,the design team,the Historic District
Commission and other important stakeholders.
Improved Online Information Access: Residents consistently remark on their desire for online
delivery ofservices and enhanced two-way communication between residents and the Town
staff.There has been little progress in implementing online,two-way communication systems
that would enhance delivery of services. The Town Manager should implement this long-standing
Select Board priority goal.
Residents and committee members routinely express frustration about the difficulty of finding and
accessing important information about the Town-s performance on delivering services and progress
on strategic initiatives. While there have been some minor improvements in the new town website,
it is still difficult to search and often does not contain the information requested.Town staff have
mentioned that they have been subject to numerous freedom of information requests that have
consumed significant amounts of staff time, from residents who are frustrated that they cannot find
the information they are looking for on the town vvebsite. There is more improvement needed in this
area.
m Teamwork and Staff Communication
It's essential for the Town Manager to continue fostering a culture of teamwork and clear
communication within the town staff. Actively valuing all staff and volunteers in the community
will strengthen engagement and satisfaction.
Ensuring thorough and careful preparation of staff and materials remains a concern for Board
members. Attention to detail and timely follow through will be enhanced by collaborative
engagement and clear communication ofexpectations.
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� Improved Bylaw Enforcement
In the past year,the Select Board has received numerous comments from residents concerned
about the Towns enforcement of Town bylaws regarding noise,trees, and gas-powered leaf
blowers. Residents have commented that this perceived lack of enforcement of Town bylaws has
eroded their trust and confidence in their local government.
3.What constructive suggestions or assistance can you offer the manager toenhance performance?
• For the Town Manager to further enhance his performance, we recommend that he maintain
regular feedback sessions with the Select Board members and department heads.These
interactions have historically offered valuable insights and promoted a collaborative approach to
decision-ma king. Adopting software or tools that facilitate two-way communication can further
strengthen the bridge between the office and the community. Moreover, consistently dedicating
time for open forums with residents will ensure that their concerns are deeply understood,
guiding decisions more aligned with community needs.
The Town Manager would benefit by establishing a similarly consultative and collaborative
working relationship between staff and other Town boards and committees, with the goal of
maintaining strong professional relationships while reaching consensus and alignment on
strategic initiatives.
m Continuing to find ways to help staff feel and be prepared for public presentations or board
deliberations. With five years' experience with this Board,the likely areas of inquiry on
presentations are predictable and the Manager should be able to prepare staff accordingly.
• When facing complex financial decisions,the Select Board would benefit from a high-level
summary of the material positives and negatives of each option with a clear summary of the
recommended option from the Town Manager.
m The new Lexington High School will likely be the largest capital investment the Town has
undertaken in over GU years. The Town Manager should ensure that planning for the new high
school involve all stakeholders in a highly transparent process, incorporating the Town's values of
fiscal responsibi|ity, susteinabi|ity, diversity, equity, and inclusion toensure maximum credibility
and trust in theTovvn's leadership.This should extend to consideration of impact on all Town
departments.
w The Town Manager should develop a consistent evaluation process that considers total lifecycle
costs and benefits for projects across all departments. In addition, each project should consider s
its impact on the Tovvn'sgoals including diversity, equity, health, sustainabi|ity and resilience.
• Better attention to body language when situations get difficult. These are not winner takes all
situations.The Manager needs to be able to always work towards collaboration and remember
we are working towards what is best for the entire community not any individual or group.
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4.What other comments do you have for the manager; e.g., priorities, expectations,goals or objectives
for the new rating period?
The Board will be setting specific goals for the Manager consistent with the Board goals outlined in the
Board's Fall retreat which include a successful 250th anniversary celebration and focused progress on the
LHS renewal project. In addition to those specific performance goals,the Board notes the following:
m Community Engagement:The Town Manager should consistently foster transparent dialogue
with Lexington residents, ensuring their involvement in town governance and key decision-
makingpnocesses.
• Infrastructure Development: It remains imperative for the Town Manager to prioritize the
enhancement and maintenance of essential town infrastructure, most notably the High School
Project.
m Economic Development: Under the Town Manager's direction, we should continue to attract new
businesses, and attract projects that stimulate the local economy and tourism all the while
maintaining Lexington's historical and cultural integrity.
• Fiscal Oversight: Continued fiscal management, including the creation of balanced budgets,
avoiding operating overrides, exploration of grant opportunities, and prudent resource allocation,
will be essential.
m Staff Development: The Town Manager should facilitate continuous professional development for
town employees, ensuring a harmonious working environment.An emphasis on staff succession
planning is important.
• Technological Advancement: The Town Manager should actively pursue technological
integrations to modernize town operations and enhance service delivery to residents.
w Inter-Town Collaboration:Town Manager should foster collaborations with neighboring
municipalities, especially in the context of shared initiatives such as the 250th celebration.
m Cross-Functional Initiatives:The Select Board,Town Meeting, and residents have made it clear
that they have high expectations that the Town of Lexington will actively and rapidly move
forward with diversity, equity, inclusion, systemic racism, sustainabi|ity and resilience initiatives
and that these issues will be consistently considered at the senior management level.
The Equity Officer and the 3ustainabi|ity and Resilience Officer have developed strategies and processes
to encourage the Town's senior management team to consider diversity, equity, inclusion,
disabilities, health, systemic racism, sustainabi|ity and resilience initiatives in all decisions and
planning processes. It is important for the Town Manager to establish a culture that prioritizes the
implementation of this long-desired process. The Board would like to see regular reporting on
departmental progress in this area.
The Town Manager created a Chief Equity Officer position at the Board's request.The Select Board has
requested that the goals and objectives for the Chief Equity Officer be broadened beyond internal
staffing goals,to focus more on town wide initiatives for achieving the community's goals for
diversity, equity and inclusion.
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APPENDIX—3G0-Revwem/Summary
During the first three weeks of November Ms. Hai and Mr. Pato completed 360-review interviewswith
eleven members of the Senior Management Team and cross-functional staff. In addition,two members
reported no change in their feedback from the previous year so did not provide new feedback. We
focused on assessing perceived changes in Mr. Malloys management since the previous year but also
recorded general feedback. The takeaway is that most of the comments we received are largely in line
with what we heard last year.A number of respondents noted e sense of improvement in specific areas.
However, respondents want to see the continuation and deepening of these changes as well as further
improvement in areas noted in the Board's reviews and below.
Below are a set of perceptions expressed in our discussions. Not every item below was expressed by each
participant, but they reflect the range uf staff perceptions.
Positive perceptions that were noted include:
° Approachable
° Good financial planning
° Good ideas and support for innovation
° Good responsiveness to email
° Fosters collaboration
° Hands-off management style—which works well for some but not the best style for all
° |rnproveden@agementvvithsLaff—butjustbeginning and there is a keen desire for this to
continue and expand
Areas of perceived need for continued improvement include:
° Multi-tasking interferes with substantive engagement
° Communication
° Adequate notice, preparation, and participation of staff for Select Board meetings and
public presentations
° Increased constructive feedback
° Strategic direction—driving strategy and organizing SIVITto be more effective in working
together on strategic issues
° Adapting management style to the needs of each individual
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Town Manager Performance Evaluation Form
Acknowledgement of Receipt
This is to acknowledge the fact that the performance review was conducted by the Select Board
in accordance with the procedures and that the Town Manager has received the overview
document.
SELECT BOARD
Date:
TOWN MANAGER
Date:
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