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Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
September 21, 2016
4PNG:
Location and Time Cary Memorial Building, Ellen Stone Room, 7 00 P M
Members Present Jill Hai, Chair David Kanter, Vice-Chair & Clerk, Elizabeth Barnett
(arrived at 7 05 p m ), Rod Cole, Charles Lamb, Wendy Manz
Members Absent None
Others Present Jennifer Kraft Hewitt, Lexington Budget Officer (arrived at 7 13 P M )
Documents Presented
• Notice/Agenda of CEC Public Meeting, September 21, 2016
• Pending Final Draft Minutes of CEC Meeting, September 6, 2016
• Pending Final Draft Minutes of CEC Meeting, September 9, 2016
Call to Order At 7 00 P M , Ms Hai called this Committee's meeting to order
Discussion of the Committee's Organization and Processes—including Initial
Planning for the FY2018 Budget-Review Cycle Beginning this Fall
Ms Hai welcomed Mr Lamb back to this Committee as the new member whose
appointment was effective September 16, 2016, fora term ending June 30, 2019
Ms Hai pointed out that end-of-term for Mr Lamb retains staggering the 3-year-term
member appointments as required by the Town's Bylaws All the terms routinely end on
June 30th Ms Barnett's and Mr Kanter's in 2017, Mr Cole's and Ms Manz' in 2018, and
Ms Hai's and Mr Lamb's in 2019
Preparation for Special Town Meeting (STM) 2016-5 later in the evening None of the
members had any matters that needed discussion before that STM
Future Meetings
Ms Hai reminded the Committee that it can expect to begin receiving material on the Town
Departmental FY2018 Capital Improvement Requests this coming October 21st with the
presentations likely beginning the following week. With that in mind, the Committee
discussed its future meeting schedule It was agreed the usual schedule would continue to
be a Tuesday morning at 7 30 A.M —with that start time to be altered when necessary (e g ,
usually to accommodate availability of presenters and other Town staff)
Mr Kanter will obtain room reservations—starting with one for Tuesday, October 25th
Beyond that date, the Committee agreed that reservations should be made for
November 1st, 8th, 15th 7
& 29th December 6th & 13th, and January (2017) 10th & 17th
Continued Discussion of the Committee's Organization and Processes The
Committee discussed which of its liaison assignments might apply to Mr Lamb He agreed
to assume the assignments to the subject areas of Economic Development, Facilities, and
Information Services, and as the formal liaison to the Permanent Building Committee
Approval of Minutes
Mr Kanter presented the Pending Final Draft Minutes of the CEC Meeting,
September 6, 2016 A Motion was made and seconded to approve that Draft. Vote 4-0-2
(Ms Barnett and Mr Lamb abstained as they had not attended that meeting)
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
September 21, 2016
Mr Kanter presented the Pending Final Draft Minutes of the CEC Meeting,
September 9, 2016 A Motion was made and seconded to approve that Draft. Vote 3-0-3
(Ms Barnett, Mr Lamb, and Ms Manz abstained as they had not attended that meeting)
Adjourn A Motion was made and seconded at 7 24 P M to adjourn Vote 6-0
These Minutes were approved by the CEC at its meeting October 25, 2016
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