HomeMy WebLinkAboutSemiquincentennial Commission (LEX250) Revised Charge 2023-11-27 RECEIVED
2023 06 Dec, 4:05 pm
TOWN CLERK
LEXINGTON MA
SEMIQUINCENTENNIAL COMMISSION (Lex250)
Members: 16 Members
Appointed by: Select Board
Length of Term: Following the completion of all planned activities in 2026.
Meeting Times: As determined by the Commission.
Provide for a minimum of three community meetings (one daytime/one
evening/one weekend day) to solicit public comment within the first 18
months of the Commission's formation.
Quorum: Quorum shall be a majority of members serving.
Description: To evaluate, make recommendations and coordinate the Town-wide activities to be
held to commemorate the 250th Anniversary of the Battle of Lexington(which will take place in
April 2025)and other historical events related to the founding of our Country. And to further the
coordination of the Town's events with local, state,regional and federal events.
Deliverables: As part of its study and investigation,the committee shall develop a
comprehensive plan for celebrating and promoting the 250th anniversary of the Battle of
Lexington to include:
1. Identify funding needs
2. Identify potential sources of funding including but not limited to:
a. Commemorative Memorabilia
b. Public/Private Partnerships
c. Gifts and Grants (private, State and/or Federal)
3. Identify opportunities for individuals or organizations to participate in celebrations
with a commitment to diversity, inclusiveness, and opportunity at all levels and
activities
4. Investigate opportunities for a possible permanent memorial
5. Transportation-related issues
6. Marketing and communication
7. Determine what sub-committees or additional staffing requirements (event planning)
may be necessary and seek proper approval from the Select Board
8. Updates will be presented to the Select Board at least Quarter
Criteria for Membership: Appointments will be made by the Select Board. The Select Board
will also designate a Chair.
Members from each of the following Boards or Committees will serve on this committee:
• Select Board(2 Members)
• Tourism Committee (1 Member)
• Town Celebrations Committee (1 Member)
Along with representatives from each of the following groups:
• Civic/Community Group Representative
• 6 Community Members with a background or interest in history, event
planning, logistics, transportation, security, fundraising and/or publicity
• Local Museum or Historical Organization Representative
• Lexington Public School Representative
• Local Business Representative
• Music & Arts Community Representative
• Reenactment Community Representative
Staff support as appropriate from the following departments: Department of Public
Works, Economic Development Office, Cary Memorial Library, Fire Department, Police
Department, Town Manager's Office, Department of Public Facilities
Ex Officio/Liaisons (non-voting):
• Appropriation Committee
• Capital Expenditures Committee
Prior to serving as a member of this Committee, appointees are required to:
1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually receipt of
the Summary of the Conflict of Interest Statute. Said summary will be provided by and
acknowledged to the Town Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line
training requirement required by the Conflict of Interest Statute. Further, to continue to
serve on the Committee, the member must acknowledge every two years completion of
the online training requirement.
Ref: Adopted by the Board of Selectmen on January 13, 2020
Amended by Select Board on January 25, 2021
Select Board voted to: increase number of members from 11 to 15; add"Quorum:
Quorum shall be a majority of members serving"; update Criteria for Membership to
increase the number of Community Members from 2 to 6; update the background
options for the Community Members to include: "...transportation, security, fundraising
and/or publicity" on July 24, 2023
Select Board voted to: increase number of members from 15 to 16; add a second Select
Board Member to the membership on November 27, 2023