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Home My WebLink About2023-11-30 FY2025 Proposed Departmental Budget Presentations Packet - Released SELECT BOARD MEETING Thursday, November 30, 2023 S amuel Hadley Public S ervices Building, S econd Floor Training Room, 201 Bedford Street, Lexington, MA 02420 - Hyb rid P artic ip atio n* 1:00 P M AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1. FY2025 Proposed Budget- Department of Public Works; Water/Sewer 1:OOpm P re s entatio ns 2. FY2025 Proposed Budget- Police Department Presentation 3:OOpm 3. FY2025 Proposed Budget- Fire Department Presentation 3:30pm 4. F Y2025 P ropo s ed Budget- Human S ervic es Department P res entation 4:OOpm 5. Fy2025 Proposed Budget- Town Clerk's Office Presentation 4:30pm 6. FY2025 Proposed Budget- Finance Department Presentation 4:45pm ADJOURN 1. Antic ip ated Adjournment S:OOpm Meet�ng P acket.]I��(„� °��;��, „��` m � � �,,,,m ��,��r,ai��.�`��i�m��„��;��v��:air��l�`��..��ai��`�Y�i��i�..�i�:�l.��a�i��E/ . ��,,,,�,,aw ��„�,��a�^air��..�.��aur��uf��it��i�,.�u��i��,� �. �v �, Membe�s of the public can view the meetz'ng webina�f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meeting: https://us06web.zoom.us/j/85925468395?pwd=i6KJVOrOczONK7Jrqi�.nXysfzynOXA.eu0 V BxddO 71HWKi iP ho ne o ne-tap: +19294362866„85925468395# US (New York) +13017158592„85925468395# US (Washington DC) Telephone: +1 929 436 2866 US (New York) +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US Webinar ID: 859 2546 8395 Passcode:279587 *An Act Relative to Extending C ertain S tate of Emergency Accommodations: ��,A�„�`��,,,��mu��.��-��,��,��.�a�r��cu�,,,�,��,,,�� ,,��.��/�I 1��w �:��A�.��,��a�� 7��a��.��,��(i��n��t�.'a ��i��,�.. T he next regularly s c heduled meeting o f the S elec t B o ard will b e held o n Mo nday, D ec emb er 4, 2023 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request All agenda time and the orde�of items a�e app�ximate and �� ,�,,, subject to change. Recarded by LeXMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2025 Proposed Budget - Department of Public Works; Water/Sewer Presentations PRESENTER: ITEM NUMBER: Dave Pinsonneault, Director of Public Works I.1 S UMMARY: C ategory:Informing No vote is�equested fo�th is agenda item. R eview p relilninary F Y202 5 b ud get fo r the D ep artment o f P ub lic Wo rks and the Water and S ewer D ivis io n. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 11/30/2023 1:OOpm ATTACHMENTS: Description Type � ��~�;��.��,��:�m�� ;:p��r��:��:��m�; ��~��a"�?':�,��,��°�:�:p��.��:��a�'��; �f��°�;��;��;��;�ic:�� /��;��,�°.��;��.��,��`�,�:��c��.��:��;�;�� .��;�<:��. 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HM"' i " ��i� ' , u�iu'm"al �, �um- �uuu+i� %,uu II�� i ��IY�'�.. �e ��J� u�ouuum I� i w" �u�Ni1, � x�77� ��wuwum VIV Iuiu�uuN'�P „ . � ;rcmmr/("""' utin�pauuvarua�� .,,/ ;,; mmiP.�nmuun 1�, �II � %�,r�iiiiii�i�nr�ionumu�rii�urovoi,�ON�° `l�,� . De artment of Pu bl ic Works p Re u ested B u d et q g Fiscal Year 2025 S u b m itted b : y David Pinsonneault Director of Public Works , Select Board Presentation November 30 2023 , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '�� ,�� FY2025 Bud et Develo ment �/ 9' p � �� ,�,, �� A ��- ._.... Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund Mission: The Department of Public Works is committed to serve our community as a professional team dedicated to the quality of life in Lexington and support the Town's core values of public safety, affordability, and open space. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. Budget Overview: The Department of Public Works FY2025 All Funds budget of$14,585,110 is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2025 request represents an overall increase of$564,368 or 4.03%. The All Funds budget is inclusive of the Compost, Minuteman Household Hazardous Product (MHHP), Burial Containers and Tree revolving funds. Less these revolving funds, the General Fund budget request is $13,289,134 which is a $571,625 or a 4.49% increase from the FY2024 budget. Personal Services are increasing $123,520 or 2.29% in the All Funds budget, and $124,907 or 2.49% in the General Fund budget. The personal service budgets in both the General Fund and Non-General Funds include contractually obligated increases. Departmental Expenses are increasing $448,318 or 5.36% in the All Funds budget, and by $446,718 or 5.80% in the General Fund budget. The Public Works program contains all ten DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. 3000 - Pu bl ic Works 1 Department Initiatives 1. Coordinate Administrative and Operations functions to maintain a functionally efFicient organization. 2. Continue to research, test and implement new technologies to improve efficiencies. 3. Ensure staff accessibility and participation for training and advancement opportunities. Committee Representation Along with the day-to-day duties of DPW stafF, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and SewerAbatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, Sustainable Lexington Committee, the Noise Advisory Committee and the Recreation Committee. Committee members and staff also work collaboratively on internal committees and teams. Program Improvement Requests Division Comp. Expenses Benefits Total ,��,�� Expanded Food Waste Collection Environmental Program Services $ $ 396,000 $ $ 396,000 ��As�s��I��s�ta��n��t��S��u��e��r�l��n��t�e��n��e��n��t��fo��r��P��u��a��l��l��c��,��P��u��I��I��c��G��ro��u��n��S��,�� p Grounds $ 83,895 $ $ 18,949 $ 102,844 ��As��s��I��sta��n��t��S��u��e��r�I��n��t�e��n��d��e�n�t��fo�r��Wate��r/��,��Wate�r/S��ewe��r��,�� p Sewer $ 83,895 $ $ 18,949 $ 102,844 Leadman Upgrade Water $ 6,000 $ $ 87 $ 6,087 �� „ ��, �� ,�„ �� ,, ��„ �� ,�� Tf�►�c'�� 1�/ �E:C.�UE:S►t � '�7�,7�� ,�� 7,�� i�7,77� FY21 FY22 FY23 FY24 FY25 Element Division Actual Actual Budget Budget Budget Increase % 3110 Ad m i n. $ 25,299 $ 35,187 $ 38,480 $ 41,700 $ 42,600 $ 900 2.2 % 3120 Engineering $ 126,442 $ 131,875 $ 158,674 $ 213,100 $ 223,200 $ 10,100 4.7 % 3130 Street Lighting $ 122,875 $ 148,140 $ 219,792 $ 186,300 $ 185,100 $ (1,200) (0.6)% 3210 Highway $ 398,537 $ 512,054 $ 602,255 $ 719,400 $ 761,100 $ 41,700 5.8 % 3220 Equipment $ 448,748 $ 474,314 $ 701,981 $ 656,700 $ 688,200 $ 31,500 4.8 % 3230 Snow $1,048,705 $1,056,004 $1,124,471 $1,277,900 $1,327,900 $ 50,000 3.9 % 3310 Pa rks $ 347,958 $ 344,701 $ 486,972 $ 386,900 $ 422,600 $ 35,700 9.2 % 3320 Forestry $ 173,971 $ 220,889 $ 215,403 $ 193,800 $ 215,900 $ 22,100 11.4 % 3330 Cemetery $ 61,200 $ 34,287 $ 91,688 $ 117,300 $ 127,600 $ 10,300 8.8 % 3410 Trash Pickup $ 952,423 $ 980,996 $1,010,426 $1,222,297 $1,330,453 $108,157 8.8 % 3420 Recycl i ng $ 104,137 $ 75,161 $ 260,502 $ 233,900 $ 236,000 $ 2,101 0.9 % Collect/Process $1,161,716 $1,207,567 $1,234,195 $1,642,297 $1,795,453 $153,156 9.3 % 3430 Trash Disposal $ 767,750 $ 760,618 $ 743,640 $ 781,235 $ 753,440 $ (27,795) (3.6)% Total Expenses $5,739,761 $5,981,793 $6,888,480 $7,672,828 $8,109,546 $436,718 5.7 % Trash Exp. $2,881,889 $2,949,181 $2,988,261 $3,645,829 $3,879,346 $233,518 6.4 % Non-Trash $2,857,872 $3,032,612 $3,900,219 $4,027,000 $4,230,200 $203,201 5.0 %� 3000 - Pu bl ic Works 2 Funding Sources (General FY2022 FY2023 FY2024 FY2025 Dollar Percent Fund) Actual Actual Estimate Projected Increase Increase Tax Levy $9,585,798 $10,493,129 $11,685,047 $12,224,919 $539,872 4.62% Enterprise Funds (Indirects) $519,198 $614,351 $633,912 $665,665 $31,753 5.01% Fees, Charges and Available Funds Parking Fund $72,900 $0 $0 $0 $0 % Cemetery Trust $95,969 $101,500 $70,000 $70,000 $0 % Cemetery Fees & Interest $308,303 $308,826 $250,000 $250,000 $0 % Misc. Charges for Service $247 $142 $200 $200 $0 % Licenses & Permits $121,191 $55,239 $78,350 $78,350 $0 % � • � � � � • � �� •� � �� • � � �� Appropriation Summary FY2022 FY2023 FY2024 FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Increase Increase Compensation $4,706,712 $4,649,707 $5,014,681 $5,139,588 $124,907 2.49% Expenses $5,996,893 $6,923,480 $7,702,828 $8,149,546 $446,718 5.80% � � 1 � 1 � • � �� •� �� •� � �� • � � �, � Program Summary (General FY2022 FY2023 FY2024 FY2025 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Total 3110 Administration $689,192 $761,210 $766,915 $781,862 $14,947 1.95% Total 3120 Town Engineering $921,050 $970,131 $1,125,915 $1,172,410 $46,495 4.13% Total 3130 Street Lighting $148,140 $219,792 $194,300 $193,100 $(1,200) (0.62)% Total 3210 Highway $1,402,731 $1,528,234 $1,699,389 $1,770,327 $70,938 4.17% Total 3220 Equipment Maint. $800,784 $1,027,533 $973,295 $1,009,031 $35,736 3.67% Total 3230 Snow Removal $1,445,837 $1,469,361 $1,594,186 $1,652,444 $58,258 3.65% Total 3310 Parks $1,449,229 $1,483,909 $1,541,606 $1,596,933 $55,327 3.59% Total 3320 Forestry $535,853 $520,468 $533,103 $567,420 $34,317 6.44% Total 3330 Cemetery $286,447 $343,787 $409,072 $430,261 $21,189 5.18% Total 3410 Refuse Collection $980,996 $1,010,426 $1,222,297 $1,330,453 $108,156 8.85% Total 3420 Recycl i ng $1,282,728 $1,494,697 $1,876,197 $2,031,453 $155,256 8.28% Total 3430 Refuse Disposal $760,618 $743,640 $781,235 $753,440 $(27,795) (3.56)% � � . . � � . . � . � • . 11 11 - . • � 1 1 . 1 � . . � 1 � . ' � . • • • , FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Appropriatio (General Fund) Actual Actual n Request Increase Increase Salaries &Wages $4,060,081 $4,076,586 $4,546,720 $4,656,328 $109,608 2.41% Prior Year Retro Payments $0 $0 $0 $0 $0 % Overtime $646,632 $573,122 $467,961 $483,260 $15,299 3.27% Personal Services $4,706,713 $4,649,708 $5,014,681 $5,139,588 $124,907 2.49% Contractual Services $4,591,678 $5,075,388 $5,767,428 $6,130,446 $363,018 6.29% Utilities $331,109 $501,745 $537,500 $555,100 $17,600 3.27% Supplies $1,020,293 $1,308,514 $1,296,400 $1,346,000 $49,600 3.83% Small Capital $53,813 $37,832 $101,500 $118,000 $16,500 16.26% Expenses �5,996,893 $6,923,4 79 $7,702,828 $8,149,546 $446,718 5.80% , � . � � � . . � . � � . � � � � . • � 1 1 •1 � � . � � � • � � � � � � 3000 - Pu bl ic Works 3 FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Lexington Tree Fund $121,390 $217,571 $90,000 $90,000 $0 % Burial Containers $44,005 $57,232 $60,000 $60,000 $0 % Compost Operations $1,075,242 $881,867 $875,000 $875,000 $0 % Minuteman Household $155,587 $171,732 $300,000 $300,000 $0 % Hazardous Waste . . 1 1 1 1 ' - . • ,� • . , '� : , 1 '� 1 1 1 '� 1 1 1 '� 1 ' � • *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Approp Summary(Non- FY2022 FY2023 FY2024 FY2025 Dollar Percent General Fund) Actual Actual Appropriation Request Increase Increase Tree Revolving Fund (3320) $70,000 $115,457 $90,000 $120,000 $30,000 33.33% Expenses $70,000 $115,457 $90,000 $120,000 $30,000 33.33% Burial Containers Revolving $24,882 $32,380 $60,000 $60,000 $0 % Fund (3330) Expenses $24,882 $32,380 $60,000 $60,000 $0 % Compost Operations Rev. Fund (3420) $750,850 $839,416 $853,233 $865,976 $12,743 1.49% Compensation $349,716 $346,268 $370,208 $368,821 $(1,387) (0.37)% Expenses $241,689 $263,850 $204,000 $225,600 $21,600 10.59% Benefits $1,945 $1,824 $89,589 $89,589 $0 % Debt $157,501 $227,475 $189,436 $181,966 $(7,470) (3.94)% Minuteman Household Haz. $�56,770 $155,584 $300,000 $250,000 $(50,000) (16.67)% Waste (3420) Expenses $156,770 $155,584 $300,000 $250,000 $(50,000) (16.67)% . . 11 11 ' - . . '� 1 1 1 '� � : '� 1 '� • • . '� I . ' � • Appropriation Summary(All FY2022 FY2023 FY2024 FY2025 Dollar Percent Funds) Actual Actual Appropriation Request Increase Increase Compensation $5,056,428 $4,995,975 $5,384,889 $5,508,409 $123,520 2.29% Expenses $6,490,234 $7,490,750 $8,356,828 $8,805,146 $448,318 5.36% Benefits (Revolving Funds) $1,945 $1,824 $89,589 $89,589 $0 % Debt Service (Revolving Fund) $157,501 $227,475 $189,436 $181,966 $(7,470) (3.94)% . . i � � � � . �, � . � : �, . � - �, - � i - �, - : i �, .- .: - � � , 3000 - Pu bl ic Works 4 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� , ;��ry '�� FY2025 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund FY2022 FY2023 FY2024 FY2025 Authorized/ApTpriated Staffin� Budget Budget Budget Request Department of Public Works- General Fund Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 ManagementAnalyst* 1 1 1 1 Office Manager 1 1 1 1 Department Account Assistant** 2.6 2.6 2.6 2.6 Department Assistant- Pub 1 1 1 1 Grounds/Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 4 4 4 4 Engineering Assistant*** 2 2 2 2 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways & 1 1 1 1 Drains Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Grader/Shovel Operator 1 1 1 1 Information Coordinator 1 1 1 1 Seasonal Laborer 1.1 1.1 1.1 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Laborer-Truck Driver 1 1 1 1 Leadmen 7 7 7 7 Sen ior Arborist 2 2 2 2 Arborists 3 3 4 4 Cemetery Foreman 1 1 1 1 3000 - Public Works 5 FY2022 FY2023 FY2024 FY2025 Authorized/ApTpriated Staffinq Budget Budget Budget Request Department of Public Works- Compost Revolving Fund Superintendent of Environmental 1 1 1 1 Services Compost Facility Foreman 1 1 1 1 Compost Leadman 1 1 1 1 Heavy Equipment Operator**** 1 1 2 2 Seasonal Laborer 0.7 0.7 Total FTE 65.1 65.1 66.4 66.4 Total FT/PT 63 FT/5 PT 63 FT/5 PT 63 FT/5 PT 63 FT/5 PT Explanatory Notes *The DPW Management Analyst transitioned to full-time in FY2023 via a program improvement. ****A Heavy Equipment Operator was upgraded to a Leadman in FY2023 as a program improvement. 3000 - Pu bl ic Works 6 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering Element: 3110 DPW Administration Budget Description: DPW Administration staff plans, manages, coordinates, schedules and directs the department's activities. The duties of Administrative staff include preparing budgets, monitoring expenditures, developing bid specifications for DPW procurement, responding to citizens' questions and concerns, evaluating work performance, scheduling work assignments and collective bargaining. Staff works closely with many other departments including the Public Facilities Department located within the same building. The DPW Administration FY2025 budget request is $781,862, an increase of$14,947 or 1.95% from FY2024. Compensation is increasing $14,047, or 1.94%, due to contractually obligated step increases and cost of living adjustments. Expenses are increasing $900 or 2.16%. Administration staff work with several committees, including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Goals: 1. Continue use of work order system and explore other programs that ensure the efFiciency of customer response and also enhance employee skills. 2. Continue to research and implement new technologies that improve efficiency and effectiveness. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. 4. Continue to research and implement environmental initiatives. 3000 - Pu bl ic Works 7 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $592,254 $715,100 $700,615 $714,422 $13,807 1.97% 513000 Overtime $0 $0 $0 $0 $0 % 514090 Longevity $1,353 $1,700 $6,800 $7,040 $240 3.53% 511010 Part-Time Wages $55,468 $0 $0 $0 $0 % 514100 Sti pends $4,930 $5,930 $17,800 $17,800 $0 % Subtotal Compensation $654,005 $722,730 $725,215 $739,262 $14,047 1.94% 520000 Contract Services $3,627 $3,589 $3,500 $3,500 $0 % 538080 Printing & Forms $225 $0 $100 $100 $0 % 530000 Professional Services $0 $600 $200 $500 $300 150.00% 538010 Advertising $300 $0 $200 $200 $0 % 538060 Catering/Meals $1,165 $1,401 $1,500 $1,500 $0 % 538050 D rug &Alcohol Testi ng $13,529 $13,714 $15,000 $15,000 $0 % 572000 Mileage $0 $0 $0 $0 $0 % 542020 Postage & Mailing $0 $19 $100 $100 $0 % 530060 Prof Dev&Training $889 $1,072 $1,500 $1,500 $0 % 571000 Travel $2,543 $1,463 $1,500 $1,800 $300 20.00% 530040 Sem./Workshops/Conf. $4,185 $6,769 $6,000 $6,000 $0 % 534030 Mobile Devices $962 $1,045 $2,200 $2,200 $0 % 558000 Su ppl ies $1,799 $1,927 $1,800 $2,000 $200 11.11% 542000 Office Supplies $3,208 $3,539 $4,800 $4,500 $(300) (6.25)% 573000 Membership/Dues $1,598 $2,466 $1,900 $2,200 $300 15.79% 558010 Clothing &Safety Equipment $1,157 $878 $1,400 $1,500 $100 7.14% 542040 Office Equipment $0 $0 $0 $0 $0 % Subtotal Expenses $35,187 $38,482 $41,700 $42,600 $900 2.16% Total 3110 DPW Administration $689,192 $761,212 $766,915 $781,862 $14,947 1.95% 3000 - Pu bl ic Works 8 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering Element: 3120 Engineering Budget Description: The Engineering Division provides engineering programs and support services to the DPW, other Town departments and many Town committees. The Engineering Division is responsible for administering the Capital Budget for the Town's horizontal infrastructure including roadways, drainage, water, sanitary sewer, dams and sidewalks. This includes conceptual planning and investigation, design, bidding and construction administration. The division also issues permits, conducts inspections, provides consultant oversight, maintains public records and prepares and reviews bid documents. The FY2025 Engineering budget request for Compensation reflects an increase of$36,395 or 3.99% from FY2024, which reflects the cost of contractually obligated step increases. The request for expenses is increasing from FY2024, primarily due to Professional Services. The Professional Services line which reflects the costs to comply with the EPA NPDES Phase II stormwater requirements (non-capital). Examples of the requirements include public education to residents, industry, commercial and construction groups, stormwater management policy review and regulation updates and written illicit discharge detection and elimination procedures, quarterly stormwater pollution prevention plan facility inspections, and catchment investigations. In addition the line encompasses continued environmental monitoring at the Hartwell compost faci I ity. Engineering staff work with numerous groups that include the Transportation Safety Group, the Center Committee, Capital Expenditures Committee, Conservation Commission, Planning Board, Bicycle Advisory Committee, Commission on Disabilities and the Center Committee. Division Goals: 1. Continue to work on solutions to nutrient control requirements. 2. Continue to enhance the DPW asset management plan. 3. Work through progressive steps toward Water Tank improvements. 3000 - Pu bl ic Works 9 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $713,007 $734,812 $806,291 $841,207 $34,916 4.33% 513000 Overtime $7,024 $4,069 $4,121 $4,258 $137 3.32% 514090 Longevity $901 $910 $3,757 $4,057 $300 7.99% 511010 Part-Time Wages $49,417 $52,400 $52,054 $53,096 $1,042 2.00% 512000 Seasonal Part-Time $18,826 $19,265 $46,592 $46,592 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $789,175 $811,456 $912,815 $949,210 $36,395 3.99% 520000 Contract Services $3,656 $4,714 $12,000 $4,000 $(8,000) (66.67)% 538080 Printing & Forms $0 $349 $200 $200 $0 % 530000 Professional Services $104,800 $132,496 $168,000 $185,000 $17,000 10.12% 572000 Mileage $293 $822 $400 $1,000 $600 150.00% 530060 Prof Dev&Training $3,990 $6,203 $6,000 $6,000 $0 % 571000 Travel $2,070 $1,154 $3,000 $3,000 $0 % 530040 Sem./Workshops/Conf. $8,868 $6,220 $10,000 $10,000 $0 % 534030 Mobile Devices $2,450 $2,445 $2,500 $2,500 $0 % 558000 Supplies $742 $178 $500 $500 $0 % 542000 Office Supplies $1,633 $1,714 $4,000 $3,400 $(600) (15.00)% 542020 Postage & Mailing $0 $0 $0 $0 $0 % 573000 Membership/Dues $1,339 $1,010 $3,000 $3,000 $0 % 558010 Clothing &Safety Equipment $1,516 $1,307 $2,500 $3,600 $1,100 44.00% 585020 Small Equipment $292 $64 $500 $500 $0 % 542040 Office Equipment $227 $0 $500 $500 $0 % Subtotal Expenses �131,8 76 $158,6 76 �213,100 $223,200 $10,100 4.74% Total 3120 Engineering $921,051 $970,132 $1,125,915 $1,172,410 $46,495 4.13% 3000 - Pu bl ic Works 10 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering Element: 3130 Street Lighting Budget Description: The Forestry Division staff inspect and repair bulbs and sensors on the Town-owned streetlights. An outside contractor repairs all other electrical outages including new lights, arms, poles and fixtures. The total Street Lighting budget is decreasing $(1,200) or (0.62)% from FY2024. Since the Town converted 3,175 fixtures to LED lights it will continue to monitor the system for cost savings and energy efficiency. The remaining 354 light fixtures will be evaluated for conversion. Division Goals: 1. Continue to proactively maintain a cost-effective lighting system which is energy efficient. 2. Reduce outage frequency, down time, and provide safety along Lexington's roadways. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 513000 Overtime $0 $0 $8,000 $8,000 $0 % Subtotal Compensation $0 $0 $8,000 $8,000 $0 % 520000 Contract Services $8,150 $10,000 $8,000 $6,000 $(2,000) (25.00)% 538110 Police Details $0 $0 $1,000 $800 $(200) (20.00)% 524030 Equip. Service & Repair $40,000 $69,001 $45,000 $46,000 $1,000 2.22% 538060 Catering/Meals $0 $0 $100 $100 $0 % 527030 Lease Agreements $0 $0 $0 $0 % 530040 Sem./Workshops/Conf. $0 $56 $2,000 $2,000 $0 % 521010 EI ectricity $88,696 $100,000 $100,000 $100,000 $0 % 558000 Supplies $100 $539 $500 $500 $0 % 558010 Clothing &Safety Equipment $974 $580 $1,200 $1,200 $0 % 553050 Bulbs & Fixtures $10,162 $39,416 $28,000 $28,000 $0 % 553060 Tools/Lumber/Hardware $58 $200 $500 $500 $0 % Subtotal Expenses �148,140 �219,792 $186,300 $185,100 �(1,200) (0.64)% Total 3130 Street Lighting $148,140 $219,792 $194,300 $193,100 $(1,200) (0.62)% 3000 - Pu bl ic Works 11 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3210 Highway Maintenance Budget Description: The Highway Division provides for the safety and maintenance of all public streets, sidewalks, drains and brooks. They perform minor road construction and repairs, snow and ice operations, traffic sign maintenance, trafFic signal maintenance, pavement markings, street sweeping and pavement management (potholes & patches). The overall FY2025 Highway budget represents a $70,938 or a 4.17% increase from FY2024. Compensation is increasing $19,238 or 2.03% due to contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the SalaryAdjustment account within the Town Manager's budget. Expenses are increasing by $51,700 or 6.90% from FY2024. The Town has invested significant capital funds to improve stormwater capacity and quality by constructing biobasins, retention basins and vegetated swales that require routine maintenance to remain fully functional. The bicycle pavement marking program which was initially funded in FY2018 is continued. Highway staff work with Transportation Safety Group, the Center Committees as well as the public. Division Goals: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning, brook cleaning and stormwater BMP's. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efficient response to road hazards that arise on Town roads. 3000 - Pu bl ic Works 12 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $751,517 $765,079 $858,584 $875,501 $16,917 1.97% 513000 Overtime $115,181 $120,961 $71,463 $73,840 $2,377 3.33% 514115 Prior Year Retro Payments $0 $0 $0 $0 $0 % 512000 Seasonal Part-Time $5,879 $0 $14,642 $14,586 $(56) (0.38)% 514100 Stipends $3,000 $4,940 $5,300 $5,300 $0 % Subtotal Compensation $875,577 $890,980 $949,989 $969,227 �19,238 2.03% 520000 Contract Services $297,687 $357,699 $395,000 $410,000 $15,000 3.80% 524000 Repairs & Maintenance $60,800 $69,270 $75,000 $100,000 $25,000 33.33% 530000 Professional Services $3,837 $8,151 $8,600 $9,000 $400 4.65% 538110 Police Details $6,608 $12,867 $18,000 $15,000 $(3,000) (16.67)% 538010 Advertising $429 $916 $2,200 $1,200 $(1,000) (45.45)% 524010 Landscaping Maintenance $9,500 $0 $2,000 $5,000 $3,000 150.00% 524030 Equip. Service & Repair $1,600 $0 $7,500 $7,500 $0 % 538060 Catering/Meals $737 $2,405 $2,800 $2,800 $0 % 571000 Travel $0 $0 $1,500 $1,500 $0 % 530040 Sem./Workshops/Conf. $2,050 $2,798 $6,000 $6,000 $0 % 521010 Electricity $16,386 $16,994 $17,000 $17,000 $0 % 534020 Telephone $1,800 $1,700 $2,100 $2,100 $0 % 534030 Mobile Devices $2,113 $2,200 $3,000 $3,000 $0 % 558000 Supplies $54,575 $46,769 $75,000 $75,000 $0 % 542000 Office Supplies $446 $137 $400 $400 $0 % 573000 Membership/Dues $1,789 $1,277 $1,500 $1,800 $300 20.00% 558010 Clothing & Safety Equipment $11,302 $17,236 $14,000 $16,000 $2,000 14.29% 545010 Chemicals&Cleaning Supplies $0 $0 $500 $500 $0 % 553040 Pipes & Fittings $0 $0 $300 $300 $0 % 553050 Bulbs & Fixtures $0 $0 $2,000 $2,000 $0 % 553060 Tools/Lumber/Hardware $866 $2,660 $12,000 $12,000 $0 % 553070 Paving Supplies & Materials $39,517 $55,939 $70,000 $70,000 $0 % 585020 Small E ui ment $12 $3,237 $3,000 $3,000 $0 % Subtotal Expenses $512,054 $602,255 $719,400 $761,100 $41,700 5.80% 530001 EV Charger Maintenance $5,100 $10,000 $18,000 $18,000 $0 % 521011 EV Char er Electricit $10,000 $25,000 $12,000 $22,000 $10,000 83.33% Subtotal EV Expenses $15,100 $35,000 $30,000 $40,000 $10,000 33.33% Subtotal Expenses �527,154 $637,255 $749,400 $801,100 $51,700 6.90% Total 3210 Highway Maintenance $1,387,631 $1,493,235 $1,699,389 $1,770,327 $70,938 4.17% 3000 - Pu bl ic Works 13 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3220 Equipment Maintenance Budget Description: The Equipment Maintenance Division services and repairs vehicles and small engine equipment for DPW, Facilities and Land Use, Health and Development. The Equipment Maintenance Division also supplies fuel for DPW, Facilities, Land Use, Health and Development, Police, Fire and LABBB (reimbursed). The current DPW equipment fleet replacement value is approximately $7.4 million. DPW continues to research and encourage hybrid and other energy efficient vehicles for administration use and purchases large vehicles with energy reducing features. This budget also includes replacement vehicles for Land Use, Health and Development. The Equipment Maintenance budget is increasing overall $35,736, or 3.67% from the FY2024 budget. Compensation is increasing $4,236 or 1.34% from FY2024 due to contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are increasing $31,500 or 4.80%. The contractual services are increasing due to increased cost for labor and materials. The FY2025 Gasoline/Diesel request is at the FY2024 appropriation to reflecting current pricing. Division Goals: 1. Upgrade the preventative maintenance program to include servicing equipment more frequently to prevent costly repairs. 2. Updating the equipment tracking software to increase the efFiciency of our technicians. 3. Maintain all Town equipment under the responsibility of this department so that it is ready and available for regular and emergency use when needed. 4. Upgrade diagnostic equipment to better diagnose and repair our diverse fleet. 3000 - Pu bl ic Works 14 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $267,411 $280,873 $308,898 $313,001 $4,103 1.33% 513000 Overtime $59,059 $44,679 $3,997 $4,130 $133 3.33% 514115 Prior Year Retro Payments $0 $0 $0 $0 $0 % 514100 Stipends $0 $0 $3,700 $3,700 $0 % Subtotal Compensation $326,470 $325,552 $316,595 $320,831 $4,236 1.34% 520000 Contract Services $49,296 $87,826 $38,000 $45,000 $7,000 18.42% 530000 Professional Services $6,648 $16,671 $10,000 $12,000 $2,000 20.00% 524030 Eq u i p. Service & Repai r $20,391 $24,707 $22,000 $22,000 $0 % 530040 Sem./Workshops/Conf. $1,038 $874 $2,500 $3,000 $500 20.00% 538060 Catering/Meals $32 $20 $0 $0 $0 % 538080 Printing & Forms $0 $0 $0 $0 $0 % 531030 Gasol i ne/D iesel $117,242 $185,679 $250,000 $250,000 $0 % 558000 Supplies $24,408 $39,212 $50,000 $50,000 $0 % 542000 Office Supplies $119 $114 $200 $200 $0 % 573000 Membership/Dues $235 $490 $500 $500 $0 % 558010 Clothing & Safety Equipment $7,211 $8,804 $9,000 $10,000 $1,000 11.11% 545010 Chemicals&Cleaning Supplies $1,562 $0 $3,500 $3,500 $0 % 553060 Tools/Lumber/Hardware $19,360 $4,626 $15,000 $15,000 $0 % 548010 Engine Oils/Lubricants $6,158 $16,222 $15,000 $15,000 $0 % 548020 Vehicle Parts & Supplies $179,614 $300,571 $165,000 $180,000 $15,000 9.09% 585020 Small Equipment $0 $1,190 $16,000 $12,000 $(4,000) (25.00)% 585030 Veh icl es $41,000 $14,975 $60,000 $70,000 $10,000 16.67% Subtotal Expenses $474,314 �701,981 $656,700 $688,200 $31,500 4.80% Total 3220 Equipment Maintenance $800,784 $1,027,533 $973,295 $1,009,031 $35,736 3.67% 3000 - Pu bl ic Works 15 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3230 Snow Removal Budget Description: The DPW is responsible for the removal of snow from Town streets, sidewalks, and parking lots. The Highway Division Superintendent oversees the entire DPW operations staff as well as contractors performing snow removal activities. The overall snow removal budget is $1,652,444 which is an overall increase of$58,258 or 3.65% from FY2024. This is due to the rebidding of the outside plowing contractors and weather tracking software. Division Goals: 1. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and reduce salt consumption. 2. Continue researching new technologies that will improve the efficiency of snow removal operations. 3. Continue to access real time weather data from our weather station which includes air temperature, road temperatures, coefFicient of friction, relative humidity, precipitation type and pictures of the roadway. 4. Continue to utilize our snow operation tracking software that will streamline the snow operation and provide better post storm cost tracking. 3000 - Pu bl ic Works 16 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $88,149 $73,362 $0 $0 $0 % 513000 Overtime $238,004 $207,528 $248,286 $256,544 $8,258 3.33% 514100 Stipends $63,680 $64,000 $68,000 $68,000 $0 % Subtotal Compensation $389,833 $344,890 $316,286 $324,544 $8,258 2.61% 520000 Contract Services $67,579 $59,096 $25,000 $30,000 $5,000 20.00% 530000 Professional Services $41,795 $20,621 $22,000 $25,000 $3,000 13.64% 538110 Police Details $1,152 $0 $1,600 $1,600 $0 % 538010 Advertising $148 $0 $200 $200 $0 % 524030 Equip. Service & Repair $20,000 $44,861 $25,000 $25,000 $0 % 538060 Catering/Meals $3,680 $2,599 $5,000 $5,000 $0 % 527030 Lease Agreements $55,810 $83,088 $90,000 $96,000 $6,000 6.67% 530040 Sem./Workshops/Conf. $2,879 $3,930 $5,000 $6,000 $1,000 20.00% 538030 Plowing Contractors $378,361 $359,331 $460,000 $480,000 $20,000 4.35% 534030 Mobile Devices $0 $0 $0 $0 $0 % 531030 Gasoline/Diesel $49,921 $50,000 $63,000 $63,000 $0 % 558000 Supplies $24,044 $31,801 $26,000 $26,000 $0 % 542000 OfFice Supplies $27 $317 $100 $100 $0 % 558010 Clothing & Safety Equipment $707 $1,530 $2,000 $2,000 $0 % 553010 Snow& Ice Chemicals $99,245 $99,237 $60,000 $90,000 $30,000 50.00% 553060 Tools/Lumber/Hardware $1,078 $2,552 $3,000 $3,000 $0 % 553020 Road Sand &Salt $239,739 $228,954 $420,000 $400,000 $(20,000) (4.76)% 548020 Vehicle Parts &Supplies $69,840 $124,343 $60,000 $60,000 $0 % 585020 Small Equipment $0 $12,209 $10,000 $15,000 $5,000 50.00% Subtotal Expenses $1,056,005 $1,124,469 $1,277,900 $1,327,900 $50,000 3.91% Total 3230 Snow Removal $1,445,838 $1,469,359 $1,594,186 $1,652,444 $58,258 3.65% 3000 - Pu bl ic Works 17 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3310 Parks Division Budget Description: The Public Grounds Superintendent oversees the Parks Division operations, which includes the maintenance of playgrounds, conservation areas, parks, athletic facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the single most important factor in determining safety, playability and aesthetics of public grounds and athletic field areas. The Parks Division also assists with the preparations for Patriots Day, Discovery Day, I ndependence Day, Farmers Market and other special events. Parks Division stafF works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups. The total Parks Division FY2025 budget reflects an increase of$55,327 or 3.59% from FY2024. Compensation is set to increase by $19,627 or 1.70%, driven by contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are increasing by $35,700 or 9.23% from FY2024. This is due to an increased cost in Landscape Supplies and Materials of$7,000 for fertilizer, grass seed, and control products needed to provide safe, aesthetically pleasing athletic fields, public grounds and park areas. The Water/Sewer line has an increase due to the cost of irrigation needed to provide quality turf and grounds areas. The contractual services line has an increase of$10,000 due to the increased cost of service contracts. Division Goals: 1. Continue the implementation of a proactive park maintenance program to provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; Sutherland Park and Adams Field areas are targeted for FY2025. 3000 - Pu bl ic Works 18 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $947,459 $850,488 $1,049,465 $1,066,718 $17,253 1.64% 513000 Overtime $151,839 $140,539 $95,441 $98,615 $3,174 3.33% 514115 Prior Year Retro Payments $0 $0 $0 $0 $0 % 514090 Longevity $900 $900 $4,500 $3,700 $(800) (17.78)% 514100 Stipends $4,330 $5,010 $5,300 $5,300 $0 % Subtotal Compensation $1,104,528 $996,937 $1,154,706 $1,174,333 �19,627 1.70% 520000 Contract Services $57,499 $94,057 $70,000 $80,000 $10,000 14.29% 538080 Printing & Forms $0 $0 $200 $200 $0 % 530000 Professional Services $3,977 $4,976 $6,000 $5,000 $(1,000) (16.67)% 538010 Advertising $314 $142 $200 $200 $0 % 524010 Landscaping Maintenance $61,531 $101,477 $90,000 $95,000 $5,000 5.56% 524030 Equip. Service & Repair $5,213 $0 $2,000 $2,000 $0 % 538060 Catering/Meals $1,251 $1,723 $500 $1,200 $700 140.00% 530060 Prof Dev&Training $635 $4,004 $1,000 $1,000 $0 % 571000 Travel $2,006 $869 $2,000 $2,000 $0 % 530040 Sem./Workshops/Conf. $5,233 $3,502 $6,000 $6,000 $0 % 521010 Electricity $8,800 $9,300 $9,000 $9,000 $0 % 531000 Water/Sewer $31,427 $81,288 $46,000 $50,000 $4,000 8.70% 534030 Mobile Devices $1,921 $1,680 $3,500 $3,500 $0 % 558000 Supplies $20,720 $23,577 $15,000 $18,000 $3,000 20.00% 573000 Membership/Dues $4,192 $2,288 $2,500 $2,500 $0 % 558010 Clothing & Safety Equipment $11,994 $17,064 $14,000 $16,000 $2,000 14.29% 545010 Chemicals&Cleaning Supplies $0 $203 $0 $0 % 553060 Tools/Lumber/Hardware $7,437 $8,953 $8,000 $8,000 $0 % 546010 Landscaping Supp. & Mat. $77,345 $108,695 $78,000 $85,000 $7,000 8.97% 548020 Vehicle Parts & Supplies $17,433 $8,696 $5,000 $6,000 $1,000 20.00% 553080 Sand & Gravel $19,071 $11,626 $22,000 $22,000 $0 % 585020 Small Equipment $6,702 $2,852 $6,000 $10,000 $4,000 66.67% Subtotal Expenses $344,701 $486,9 72 $386,900 $422,600 $35,700 9.23% Total 3310 Parks Division $1,449,229 $1,483,909 $1,541,606 $1,596,933 $55,327 3.59% 3000 - Pu bl ic Works 19 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3320 Forestry Budget Description: The Forestry Division maintains public shade trees in parks, cemeteries, school grounds, public grounds areas, streets, and conservation properties. The division also assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance program, and special events. Forestry Division staff work with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the Tree Committee. As part of the Towns efforts to replant trees, up to $120,000 is requested to spend from the Tree Revolving Fund, which is funded by donations and mitigation fees. The FY2025 All Funds Forestry Division budget of$687,420 reflects an increase of$64,317 or 10.32% from FY2024. Less the revolving fund, the General Fund FY2025 Forestry budget request is $567,420 which is an increase of$34,317 or 6.44% from FY2024. Compensation reflects an increase of$12,217 or 3.60% due to contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Forestry expenses are increasing due to the increase of tree removal and maintenance per the recently completed tree inventory. Division Goals: 1. Continue to plant 140 trees in the Town Right-of-Ways, parks, public grounds areas, and setback areas on private property. 2. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree health, safety and aesthetics. 3. Begin using the tree inventory for Town trees. 3000 - Pu bl ic Works 20 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Reg u lar Wages $230,176 $264,977 $302,759 $326,753 $23,994 7.93% 513000 Overti me $64,836 $40,088 $21,259 $21,967 $708 3.33% 514115 Prior Year Retro Payments $0 $0 $0 $0 $0 % 512000 Seasonal Part-Time $19,952 $0 $12,485 $0 $(12,485) (100.00)°/ 514100 Stipends $0 $0 $2,800 $2,800 $0 % Subtotal Compensation $314,964 $305,065 $339,303 $351,520 $12,217 3.60% 520000 Contract Services $6,227 $2,244 $5,000 $5,000 $0 % 530000 Professional Services $43,733 $1,911 $2,000 $2,000 $0 % 538110 Police Details $3,752 $5,060 $4,000 $4,000 $0 % 538010 Advertising $580 $300 $300 $300 $0 % 524010 Landscaping Maintenance $13,702 $7,200 $10,000 $10,000 $0 % 524030 Equip. Service & Repair $1,600 $0 $3,000 $3,000 $0 % 524040 Tree Service $71,931 $100,980 $90,000 $105,000 $15,000 16.67% 524060 Tree Planting $49,803 $59,312 $45,000 $45,000 $0 % 538060 Catering/Meals $668 $374 $500 $500 $0 % 530060 Prof Dev&Training $557 $4,089 $1,000 $2,000 $1,000 100.00% 530040 Sem./Workshops/Conf. $3,566 $2,622 $3,000 $3,000 $0 % 534030 Mobile Devices $198 $840 $500 $900 $400 80.00% 558000 Supplies $1,933 $8,824 $2,000 $3,000 $1,000 50.00% 542000 Office Supplies $0 $0 $0 $0 $0 % 573000 Membership/Dues $1,390 $1,735 $2,000 $2,200 $200 10.00% 558010 Clothing &Safety Equipment $5,642 $8,246 $6,500 $9,000 $2,500 38.46% 545010 Chemicals&Cleaning Supplies $317 $398 $1,000 $1,000 $0 % 553060 Tools/Lumber/Hardware $1,146 $3,159 $2,000 $3,000 $1,000 50.00% 546010 Landscaping Supp. & Mat. $8,427 $6,156 $10,000 $10,000 $0 % 548020 Vehicle Parts & Supplies $840 $1,593 $2,000 $2,000 $0 % 585020 Small Equipment $4,876 $360 $4,000 $5,000 $1,000 25.00% Subtotal Expenses $220,888 $215,403 $193,800 $215,900 $22,100 11.40% Subtotal 3320 General Fund $535,852 $520,468 $533,103 $567,420 $34,317 6.44% Revolving Fund -Tree 520000 Contract Services $70,000 $115,457 $90,000 $120,000 30,000 33.33% 542000 Office Supplies $0 $0 $0 $0 % Subtotal Expenses $70,000 $115,457 $90,000 $120,000 $30,000 33.33% Total 3320 Forestry $605,852 $635,925 $623,103 $687,420 $64,317 10.32% 3000 - Pu bl ic Works 21 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3330 Cemetery Budget Description: The Cemetery Division is responsible for the administration and maintenance of four cemeteries. Operations of the Cemetery Division are supported by the General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent administers this program. The FY2025A11 Funds Cemetery Division budget of$490,261 reflects a $21,189 or 4.52% increase from FY2024. This amount includes a $60,000 request for the Burial Containers Revolving Fund for the sale of grave boxes and burial vaults. Less the revolving fund, the FY2025 General Fund Cemetery budget is $430,261 which is a $21,189 or a 5.18% increase. Compensation reflects an $10,889 or a 3.73% increase, due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The expense budget reflects an increase of 8.78% from FY2024. Division Goals: 1. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 2. Become acclimated with using the new Westview Cemetery building. 3. Continue to develop the Green Burial program. 3000 - Pu bl ic Works 22 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $237,242 $236,841 $263,574 $273,743 $10,169 3.86% 513000 Overti me $10,688 $15,258 $15,394 $15,906 $512 3.33% 514115 Prior Year Retro Payments $0 $0 $0 $0 $0 % 512000 Seasonal Part-Time $4,200 $0 $10,404 $10,612 $208 2.00% 514100 Stipends $30 $0 $2,400 $2,400 $0 % Subtotal Compensation $252,160 $252,099 $291,772 $302,661 $10,889 3.73% 520000 Contract Services $4,370 $7,368 $4,000 $5,000 $1,000 25.00% 538080 Printing & Forms $38 $10 $300 $300 $0 % 530000 Professional Services $1,863 $528 $2,500 $2,500 $0 % 538010 Advertising $0 $0 $0 $0 $0 % 524010 Landscaping Maintenance $6,096 $26,365 $45,000 $45,000 $0 % 524030 Equip. Service & Repair $0 $994 $1,000 $1,000 $0 % 524040 Tree Service $3,000 $0 $3,000 $5,000 $2,000 66.67% 538060 Catering/Meals $0 $0 $0 $0 $0 % 530060 Prof Dev&Training $100 $150 $0 $0 $0 % 530040 Sem./Workshops/Conf. $554 $250 $1,000 $1,000 $0 % 521010 Electricity $65 $400 $500 $500 $0 % 531000 Water/Sewer $899 $24,779 $28,000 $31,000 $3,000 10.71% 534030 Mobile Devices $678 $840 $700 $900 $200 28.57% 558000 Su ppl ies $2,645 $8,973 $4,000 $6,000 $2,000 50.00% 542000 Office Supplies $340 $556 $500 $500 $0 % 573000 Membership/Dues $60 $0 $300 $300 $0 % 558010 Clothing &Safety Equipment $1,897 $4,439 $3,000 $3,600 $600 20.00% 553060 Tools/Lumber/Hardware $1,711 $3,347 $5,000 $5,000 $0 % 546010 Landscaping Supp. & Mat. $5,938 $6,986 $16,000 $16,000 $0 % 548020 Vehicle Parts & Supplies $3,330 $2,757 $1,000 $2,000 $1,000 100.00% 585020 Small Equipment $704 $2,946 $1,500 $2,000 $500 33.33% Subtotal Expenses $34,288 $91,688 $117,300 $127,600 $10,300 8.78% Subtotal 3330 General Fund $286,448 $343,787 $409,072 $430,261 $21,189 5.18% Revolving Fund - Burial Container 542000 Office Su ppl ies $24,882 $32,380 $60,000 $60,000 % Subtotal Expenses $24,882 $32,380 $60,000 $60,000 $0 % Total 3330 Cemetery $311,330 $376,167 $469,072 $490,261 $21,189 4.52% 3000 - Pu bl ic Works 23 ��—�� r��'�' �� '' ■ �� ` ��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3410 Refuse Collection Budget Description: The Superintendent of Environmental Services oversees this program that supports the curbside collection and transportation of residential solid waste. It also includes the collection and disposal of sharps and medical waste. Capitol Waste is in the first year of a five year curbside refuse and recycling collection contract that will end June 30, 2028. The Contractor collects single-stream recyclables, which combines paper/cardboard with plastic, glass and metal containers together in one recycle bin or barrel. Division Goals: 1. Continue to monitor the Capitol Waste contract to ensure quality and timely service. 2. Continue to support programs to divert organics and other hard to manage items such as mattresses, food waste, and carpet from residential trash. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 $0 % 533060 Curbside Collection Services $980,996 $1,010,426 $1,222,297 $1,330,453 $108,156 8.85% Subtotal Expenses $980,996 $1,010,426 $1,222,29 7 $1,330,453 $108,156 8.85% Total 3410 Refuse Collection $980,996 $1,010,426 $1,222,297 $1,330,453 $108,156 8.85% 3000 - Pu bl ic Works 24 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3420 Recycling Budget Description: The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable materials, management of yard waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional Minuteman Household Hazardous Product Facility. The FY2025 All Funds Recycling Division budget of$3,147,429 reflects a $117,999 or 3.90% increase from FY2024. This amount includes budgets from the General Fund, the Compost Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the revolving funds, the FY2025 Recycling General Fund budget is $2,031,453 which is a increase of$155,256 or 8.28% from FY2024. Collection services include weekly curbside collection of refuse and recyclables paper, 24 curbside yard waste collections, curbside collection of appliances, large scrap metal items, electronic waste such as TVs, computers, four medical waste collections, and mattress and box spring collection. This budget also includes Lexington's share of the Minuteman Household Hazardous Products collections at Hartwell Avenue and recycling costs of TVs, computers and other electronic wastes. The DPW Compost Revolving Fund request is $865,976 which reflects an increase of$12,743 or 1.49% from FY2024, due to increases in compensation, expenses and benefits. This budget covers wages and benefits for the Superintendent, Compost Facility Foreman, Heavy Equipment Operators; wages for seasonal staff; overtime for weekend hours; expenses to operate the facility; and debt service. Compensation is decreasing $(1,387) or (0.37)% which is attributed to stafF turnover, partly offset by contractual step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Debt service is a preliminary figure and reflects payments for the purchase of new equipment, including a John Deere 644L and Lieber loaders, a Backhus A-60 windrow turner and Doppstadt Star-Screen Trommel plant, and the Hartwell ofFice structure. Division Goals: 1. Assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. Propose increase of disposal rates and product pricing reflected in the local markets. 2. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 3000 - Pu bl ic Works 25 3. Continue the implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 % 513000 Overtime $0 $0 $0 $0 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $0 �0 �0 $0 $0 % 520000 Contract Services $45,927 $222,051 $175,000 $180,000 $5,000 2.86% 538080 Printing & Forms $2,807 $1,761 $3,500 $3,000 $(500) (14.29)% 538110 Police Details $0 $0 $1,500 $1,000 $(500) (33.33)% 524030 Equip. Service & Repair $5,000 $0 $5,000 $5,000 $0 % 538060 Catering/Meals $90 $137 $200 $200 $0 % 572000 Mileage $0 $0 $200 $100 $(100) (50.00)% 542020 Postage & Mailing $120 $0 $2,000 $1,000 $(1,000) (50.00)% 530040 Sem./Workshops/Conf. $860 $2,855 $5,000 $5,000 $0 % Curbside Collection 533060 Services $887,567 $914,195 $1,222,297 $1,375,453 $153,156 12.53% Recycling Processing 533061 Fees $320,000 $320,000 $420,000 $420,000 $0 % 558000 Supplies $13,404 $24,842 $25,000 $25,000 $0 % 542000 Office Supplies $153 $109 $500 $500 $0 % 573000 Membership/Dues $1,871 $1,493 $2,500 $2,500 $0 % Clothing &Safety 558010 Equipment $300 $169 $1,000 $1,200 $200 20.00% 553060 Tools/Lumber/Hardware $0 $100 $5,000 $4,000 $(1,000) (20.00)% Paving Supplies & 553070 Materials $4,629 $6,985 $7,500 $7,500 $0 % Subtotal Expenses $1,282,728 $1,494,69 7 $1,8 76,19 7 $2,031,453 $155,256 8.28% Subtotal 3420 General Fund $1,282,728 $1,494,697 $1,876,197 $2,031,453 $155,256 8.28% Note: Recycling Disposal Fees in FY2019-21 reflect staff calculations for purposes of transparency, rather than entries in a separate account in the accounting system. Going forward,they will be tracked separately. Revolving Fund -Compost Operations 511000 Regular Wages $287,419 $289,400 $303,800 $301,172 $(2,628) (0.87)% 513000 Overtime $35,228 $33,221 $43,307 $44,748 $1,441 3.33% PriorYear Retro 514115 Payments $0 $0 $0 $0 $0 % 514090 Longevity $1,205 $1,500 $3,300 $3,100 $(200) (6.06)% 512000 Seasonal Part-Time $25,865 $22,147 $18,401 $18,401 $0 % 514100 Sti pends $0 $0 $1,400 $1,400 $0 % Subtotal Compensation $349,717 $346,268 �370,208 $368,821 $(1,387) (0.37)% 520000 Contract Services $226,785 $237,721 $190,000 $210,000 $20,000 10.53% 538060 Catering/Meals $0 $0 $0 $0 $0 % 542000 Office Supplies $11,758 $22,161 $8,000 $8,000 $0 % 573000 Membership/Dues $1,591 $1,539 $2,000 $2,000 $0 % 3000 - Pu bl ic Works 26 FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase Clothing &Safety 558010 Equipment $1,554 $2,428 $3,000 $3,600 $600 20.00% 585020 Small E ui ment $0 $0 $1,000 $2,000 $1,000 100.00% Subtotal Expenses $241,688 $263,849 $204,000 $225,600 $21,600 10.59% 519080 Health Insurance $1,945 $1,824 $89,589 $89,589 $0 % Subtotal Benefits $1,945 $1,824 $89,589 $89,589 $0 % 591000 Long-Term Debt Pri nci pal $123,000 $187,500 $158,000 $158,000 % 591500 Long-Term Debt Interest $34,501 $39,975 $31,436 $23,966 (7,470) (23.76)% 591600 I nterest on Tem Loans $0 $0 $0 $0 % Subtotal Debt $157,501 $227,475 $189,436 $181,966 $(7,470) (3.94)% Total Compost Operations $750,851 $839,416 $853,233 $865,976 $12,743 1.49% Revolving Fund Revolving Fund - Minuteman Household Hazardous Products (MHHP) 520000 Contract Services $156,018 $155,584 $300,000 $250,000 $(50,000) (16.67)% 542000 Office Supplies $752 $0 $0 $0 $0 % Subtotal Expenses $156,770 $155,584 �300,000 $250,000 $(50,000) (16.67)% Total 3420 Recycling $2,190,349 $2,489,697 $3,029,430 $3,147,429 $117,999 3.90°/a 3000 - Pu bl ic Works 27 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3430 Refuse Disposal Budget Description: This funds the disposal of Lexington's solid waste under an amended agreement with Wheelabrator Technologies Incorporated waste-to-energy facility in North Andover. This agreement has been extended for five years through June 30, 2025. Trash generation is influenced by many variables such as regional economic development and weather conditions. The Town is committed to continue reducing or neutralizing trash generation in the future; however, the possibility of additional housing developments and a projected 1.5 to 1 million ton shortfall in disposal capacity will likely impact future trash disposal costs. The FY2025 tipping fee will be $88.64 per ton which is a $2.79 per ton increase over the FY2024 tip fee. Going forward, additional residential and other multi-unit developments may impact cost. Staff projects the FY2025 refuse tonnage to decrease if additional households participate in curbside food waste collection. Division Goals: 1. June 30, 2025 is the last year of current disposal contract; negotiate contract extension, or bid for MSW disposal pricing. 2. Develop and implement cost effective management plan to divert organics from Lexington's MSW. 3. Continue compliance as directed by Mass DEP waste bans of mattresses, carpet and organics. 4. Continue to develop a long term plan to identify waste streams and implement waste reduction and diversion programs and explore alternative disposal options available in the future. FY2025 refuse tonnage is projected to be 8,500 tons but could be lower if curbside food waste expands. Tipping tonnage and fee history is as follows: Fiscal Year Tonnage Per Ton Fee Fiscal Year Tonnage Per ton fee FY2014 8,260 $72.00 FY2020 8,387 $69.54 FY2015 8,298 $74.00 FY2021 9,083 $78.00 FY2016 8,272 $63.00 FY2022 9,300 $80.54 FY2017 8,204 $64.58 FY2023 8,089 $83.15 FY2018 8,322 $66.19 FY2024 9,100 $85.85 $2.79 FY2019 8,368 $67.84 FY2025 8,500 $88.64 3.25% 3000 - Pu bl ic Works 28 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 $0 % 538020 Tipping Services $760,618 $743,640 $781,235 $753,440 $(27,795) (3.56)% Subtotal Expenses $760,618 $743,640 $781,235 $753,440 $(27,795) (3.56)% Total 3430 Refuse Disposal $760,618 $743,640 $781,235 $753,440 $(27,795) (3.56)% 3000 - Pu bl ic Works 29 FY2025 Pro ram Improvement Request # 1 of 4 g Department: Public Works Division: Environmental Services Element: 3420 Recycling PIR Title: Expanded Food Waste Collection Program Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages $ $ 512000 Seasonal Part-Time $ $ 513000 Overtime $ $ $ Other Compensation $ $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? $ $ Expenses 520000 Contractual Services $ $ 558000 Supplies $ $ 533060 Curbside Collection Svcs $ $ 396,000 $ 396,000 Total Expenses $ $ 396,000 $ 396,000 Purpose/Description of Request: This request is to enhance the food waste curbside collection program. The current pilot program is being funded through ARPA. This request is to put the funds in the operating budget to begin expanding the program. The requested funds would fully fund the collection cost for the existing 2,000 customers and would add an additional 2,000 people to the program. There will be a slight offset in cost by reduced refuse tonnage in the first year. Service Implication: Failure to support this program will lead to continued higher costs for refuse disposal as food waste makes up a large portion of the total weight being delivered to the incinerator. It will also prevent the Town from achieving sate and local goals of waste reduction. 3000 - Pu bl ic Works 30 FY2025 Pro ram Improvement Request # 2 of 4 g Department: Public Works Division: Public Grounds Element: 3300 - Public Grounds PIR Title: Assistant Superintendent for Public Grounds Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages 1.00 $ 79,895 $ 79,895 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ 4,000 $ 4,000 Total Compensation 1.00 $ $ 83,895 $ 83,895 Benefits Benefits Eligible? 1 $ 18,949 $ 18,949 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to fund a new Assistant Superintendent of Public Grounds. The Public Grounds Superintendent position responsibilities continue to grow. The changes in the Tree Bylaw, increases in maintenance responsibilities, increase in special event coordination, new practices at the cemetery and increased responsibilities for Capital projects, oversight of maintenance stafF in Park, Forestry and Cemetery and stakeholder requests have stretched the effective time the Superintendent can work on these tasks. The assistant will allow the Public Grounds Superintendent to concentrate on the most pressing issues, deliver more timely and efFective service and help meet the needs of the stakeholders and the community. Service Implication: Not funding this request will continue to affect the timeliness of responding to citizen and stakeholder request, timeliness of completing projects, timeliness of bylaw monitoring and follow-up and timeliness of implementing new work tasks reducing the efficiency and effectiveness. 3000 - Pu bl ic Works 31 FY2025 Pro ram Improvement Request # 3 of 4 g Department: Public Works Division: Water/Sewer Element: 3600/3700 Water/Sewer PIR Title: Assistant Superintendent for Water/Sewer Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages 1.00 $ 79,895 $ 79,895 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ 4,000 $ 4,000 Total Compensation 1.00 $ $ 83,895 $ 83,895 Benefits Benefits Eligible? 1 $ 18,949 $ 18,949 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to fund an Assistant Water/Sewer Superintendent position. The responsibilities of the Water/Sewer Superintendent continue to grow and are regulated and mandated by the Department of Environmental Protection. There are programs we need to improve on or add which include, a gate/valve maintenance program, improved water conservation education and outreach, pump station preventative maintenance, monitoring the water agreements with the VA, Bedford and Burlington, increased reporting for DEP, lead service line reporting and replacement. This position will help manage some of these programs so we meet critical reporting timelines, maintain compliance, perform critical maintenance and manage the staff in an effective manner. Service Implication: Not funding this request will delay some of the above mentioned programs, affect our timelines and compliance, and impact the services we provide for one of the most critical resources in town. 3000 - Pu bl ic Works 32 FY2025 Pro ram Improvement Request # 4 of 4 g Department: Public Works Division: Water Element: 3600 Water PI R Title: Lead man U pg rade Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages $ 6,000 $ 6,000 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ 6,000 $ 6,000 Benefits Benefits Eligible? 0 $ 87 $ 87 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to upgrade one Heavy Equipment Operator position to a Leadman position in the Water division. This staff inember will be responsible for implementing the backflow/cross connection program as required by MA DEP. Blackflow devices must be inspected and repaired or replaced on a yearly basis and we have been using a contractor to do this work. This will allow us to perform these tasks with in-house stafF providing better quality control and service. Service Implication: Backflow devices are an integral part of the water system. If they fail there is a high potential for contamination across the system leading to an unhealthy situation. 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I"�1 `� '�� oo O� O � N N � � � �.��' � �� t ,�,,,k�o��r��t,;� ��°'`��a�m�"r�.�'"` M'�"� � � � � � � � � a � ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Townwide Culvert Replacement Date: 10/19/2023 Program ID: 5014 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $390,000. We have completed our toWnwide culvert asset management plan and for now We will continue with a consistent annual request. This may ramp up as we work our way through the plan. This plan identifies the location, condition and criticality of all of the toWn owned culverts. The replacement program is a companion effort with the ongoing Comprehensive Stormwater Management Plan;however, the Culvert Asset Management plan will be the leading document guiding the budgeting and replacement of culverts in town. The backup provided is from the watershed plans and is an overvieW of the future proj ects. Please note that there is some overlap With proj ect ID 5021 (Comprehensive Stormwater Management) as some of these proj ects include culvert work as well as stream management work. Goals of Capital Program: Proactive replacement of townwide culverts prior to catastrophic failure will allow for proper design considerations and funding and will also minimize the impact to residents through unexpected road closures and possible flooding. Impact if Not Maintained: If this work is not completed the deterioration of the pipes will continue and eventually result in large scale failure. This may result in closure of the roadway and flooding. Maj or Spending over Past 5 Years: Replacement of a culvert on Concord Ave at Hardy's Pond Brook. Design work including hydraulic analysis has been performed for the Oxbow/Constitution Road area and phase 1 construction has been completed. In addition, phase 1 design Work for the Valley�eld Street area has been completed. Work Currently Underway: The Valleyfield/Waltham Street work is under construction with completion anticipated in the 2023 construction season. The townwide Culvert asset management plan(CMP) is complete and priority proj ects have been determined. Planned Spending for Next 5 Years: Culvert replacements/lining throughout town as prioritized in the CMP which include Grove Street,Allen Street and Winthrop Road as high priority candidates. Basis for Cost Projections: The costs are based on detailed engineering estimates of projects of similar type and scale and recent bids for Constitution Road/Oxbow Phase 1 and Valleyfield/Waltham Phase 1. Stakeholders: Lexington roadway users as well as abutters that are regularly flooded. Operating Budget Impact: Administrative oversight and maintenance. Funding Source General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: DPW-Page 5 Pr�inted Novembe�29, 2023 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/lOJ $ 390,000 $ 390,000 $ $ $ 2015/11F $ 100,000 $ 100,000 $ $ $ 2016/l0I $ 390,000 $ 378,334 $ 11,666 $ $ 2017/12J $ 390,000 $ 390,000 $ $ $ 2018/16D $ 390,000 $ 275,874 $ 114,126 $ $ 2019/16D $ 390,000 $ $ 390,000 $ $ 2021/16C $ 390,000 $ 52,461 $ 337,539 $ $ 2022/12F $ 390,000 $ 13,994 $ 35,403 $ 340,603 $ 2023/12E $ 390,000 $ $ $ 390,000 $ Totals � 3,220,000 � 1,600,663 � 888,734 � 730,603 � *Data cu��ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Construction $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Equipment $ $ $ $ $ Contingency $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 Totals $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 390,000 CPA Amount $ $ $ $ $ DPW-Page 6 Printed Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Equipment Replacement Date: 10/19/2023 Program ID: 5016 Department: Department of Public Works Revised: Submitted by: Marc Valenti Phone: 781-274-8350 Email: mvalenti@lexingtonma.gov Description of Capital Program: FY2025 - The request is for$1,920,000. ($1,215,000 tax levy, $135,000 seWer enterprise, $250,000 Water enterprise, $320,000 compost revolving fund). This is an annual program to replace equipment that has reached the end of its useful life. The Department of Public Works has an inventory of 146 pieces of maj or equipment. The vehicles replaced in this program include pick-ups, dump trucks, construction vehicles and specialized equipment including pumps, rollers, sprayers and mowers. Each piece of equipment is inventoried with original and current replacement cost, state of condition, and replacement time interval. Replacement intervals vary from 5 to 20 years, and based on manufacturer recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Each vehicle is assessed based on its mechanical condition and work requirements. The replacement program defines what equipment is expected to need replacement during the next five years,with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Division Superintendents, Manager of Operations and Director of Public Works. E ui ment Division Tax Lev Sewer Water Total q p y RE RE Ford F550 Utility Water& Sewer $ 135,000 $ 135,000 Mack Dump Truck Water& Sewer $ 125,000 $ 125,000 $ 250,000 Front End Loader Envir. Services $ 320,000 $ 320,000 Hook Loader Hot Box Highway $ 150,000 $ 150,000 Sidewalk Equip. with Snowblower Public Grounds $ 195,000 $ 195,000 Turf Aerator Public Grounds $ 60,000 $ 60,000 Toro Gang Mower Public Grounds $ 165,000 $ 165,000 Toro Electric Utility Vehicle Envir. Services $ 45,000 $ 45,000 6 Wheel Snow Fighter Highway $ 300,000 $ 300,000 Leaf Vacuum MS4 Permit Highway $ 150,000 $ 150,000 Sidewalk Equip. with Snowblower Public Grounds $ 150,000 $ 150,000 $ Total $1,535,000 �260,000 $125,000 $1,920,000 Revised Request for New Authorization $1,535,000 $260,000 $125,000 �1,920,000 Goals of Capital Program: The operations of a public works department rely heavily on regular and specialized vehicles to mow parks,plow snow, repair streets and complete a variety of other proj ects. Without regular equipment replacement,the DPW's operations could be severely hindered by broken down and potentially unsafe vehicles. Impact if Not Maintained: If the necessary equipment is not replaced,proj ects could be delayed due to equipment down time. Furthermore, the mechanics'time is better spent on tasks other than fixing equipment that is beyond its useful life. DPW-Page 7 Pr�inted Novembe�29, 2023 Maj or Spending over Past 5 Years: This is an ongoing program; 5 year look ahead schedule provides realistic spending. Work Currently Underway: This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases. Planned Spending for Next 5 Years: This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases. Basis for Cost Projections: Current estimates from vendors. The Elgin Broom and Rubbish Packer in the table above are both priced as electric/ hybrid models. A gas powered Elgin Broom would be approximately$300K, and a gas powered Rubbish Packer would be approximately $255K. Stakeholders: DPW Staff,Lexington Residents Operating Budget Impact: This program impacts the operating budget by saving staff time and money. DPW employees spend less time repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life. The electric charging infrastructure for the listed equipment is not included in the above cost and may be an additional expense. Funding Source General Fund Please use this�eld to specify grant/gift/trust or other funds or if multiple sources will be used: Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/lOB $ 755,000 $ 715,403 $ $ $ 39,597 2017/12C $ 1,083,000 $ 1,031,660 $ $ $ 51,340 2018/16H $ 1,069,500 $ 955,409 $ $ 1,090 $ 113,001 2019/16I $ 1,201,555 $ 1,165,230 $ $ 36,325 2020/12F $ 1,368,000 $ 1,146,347 $ 8,143 $ 213,510 $ 2021/12F $ 1,420,000 $ 1,022,235 $ 248,608 $ 149,157 $ 2022/12G $ 1,536,000 $ 471,697 $ 743,313 $ 320,990 $ 2023/12F $ 1,755,000 $ $ 96,000 $ 1,659,000 $ Totals $ 10,188,055 $ 6,507,981 $ 1,096,064 $ 2,380,072 $ 203,938 *Data cur��ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ $ $ $ $ Construction $ $ $ $ $ Equipment $ 1,920,000 $ 1,950,000 $ 1,950,000 $ 1,355,000 $ 2,000,000 Contingency $ $ $ $ $ Totals $ 1,920,000 $ 1,950,000 $ 1,950,000 $ 1,355,000 $ 2,000,000 CPA Amount $ $ $ $ $ DPW-Page 8 Printed Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Sidewalk Improvements Date: 10/19/2023 Program ID: 5018 Department: Department of Public Works Revised: Submitted by: John Zaccardi Phone: 781-274-8357 Email: jzaccardi@lexingtonma.gov Description of Capital Program: FY2025 - $800,000- This request is to rebuild and/or repair existing sidewalks throughout town that are in poor condition. DPW, in conjunction with various committees and other town departments,will generate a list each year of the sidewalks most in need of repair/replacement. There are four determining factors that dictate the repair of a sidewalk: 1. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.? 2. Is the sidewalk within the Safe Routes to School Program`? 3. Is the volume of pedestrian traffic heavy, light or average`? 4. Is the general condition of the sidewalk poor, fair or good,which dictates treatments such as full reconstruction, overlay or patching? All work will be ADA compliant. DPW currently reviews 30% of sidewalks annually to identify the work to be done. The current sideWalk condition index(SCI)is being developed. Belovv is a list of sidewalks that will be considered in the FY2025 construction season. Simonds Rd. From Bedford St. to Preston Rd 1285 LF Asphalt Douglas Rd. From East St. to#11 850 LF Asphalt Clarke St. From#33 Forest(on Clarke) 50 LF Concrete Hancock St. From Adams St. to Bikeway 4000 LF Asphalt Bedford St From Bikeway to N. Hancock St. 900 LF Asphalt Revere St. Larchmont Lane to Hancock St. 1300 LF Asphalt Edgewood Rd. 920 LF Asphalt Glen Rd. From Meriam St. to Upland Rd. 240 LF Asphalt Upland St. 600 LF Asphalt Chandler St. Upland St. to Oakland St. 440 LF Asphalt Stetson St. 670 LF Asphalt Reconstruction of ramps Town wide Goals of Capital Program: Improvements to existing sidewalks will support and enhance pedestrian safety and the Safe Routes to School Program, and will lower the liability for injuries to pedestrians. This also includes making handicapped ramps ADA compliant. Impact if Not Maintained: Current sidewalks in Town have and will continue to deteriorate or fail if not given the proper funding for repair. Maj or Spending over Past 5 Years: $600,000 in FY2016, and$800,000 per year from FY2017 through FY2024 DPW-Page 9 Work Recently Completed: • Mass Ave. eastbound from Pleasant St. to Oak St. 800 LF Asphalt Waltham St. from Forest St. to High School entrance 1567 LF Asphalt Coolidge Ave. 1530 LF Asphalt Shirley St. from Bedford St. to Sargent St. 330 LF Concrete Paul Revere Rd. from Mass. Ave. to Harbell St. 1380 LF Asphalt Bow St. from Rawson Ave to Winn St. 500 LF Asphalt S. Rindge Ave. from Bow St. to#18 1100 LF Asphalt 1822 Mass Ave. (on Muzzey St.)Driveway Apron 70 LF Concrete 1475 Mass Ave. Driveway apron 30 LF Concrete 1580 Mass Ave. 25 LF Concrete Planned Spending for Next 5 Years: $800,000 per year Basis for Cost Projections: The costs are based on detailed engineering estimates from BETA Engineering Group Sidetivalk Inventory& Assessment from August 2020. Stakeholders: Lexington residents Operating Budget Impact: This program impacts the operating budget by saving staff time and money. DPW employees would spend less time repairing old and aging sideWalks. It would also improve the DPW's ability to clear snoW from sideWalks during the winter season,minimizing damage to equipment and abutting property. Overall, sidewalk Snow Removal damage claims should be reduced. Funding Source General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: Cash Capital,Bonding, Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2017/12H $ 800,000 $ 799,000 $ 1,000 $ $ 2018/16G $ 800,000 $ 800,000 $ $ $ 2019/16G $ 800,000 $ 798,601 $ 1,504 $ (105) $ 2020/12E $ 800,000 $ 756,975 $ 43,025 $ $ 2021/12E $ 800,000 $ 762,086 $ 10,098 $ 27,816 $ 2022/12H $ 800,000 $ $ 98,000 $ 702,000 $ 4 2023/12G $ 800,000 $ $ $ 800,000 $ 4 Totals $ 5,600,000 $ 3,916,662 $ 153,627 $ 1,529,711 $ 8 *Data cur�ent as of Octobe�19,2023. DPW-Page 10 Printed Novembe�29, 2023 Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ $ $ $ $ Construction $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 CPA Amount $ $ $ $ $ DPW-Page 11 Printed Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Townwide Signalization Improvements Date: 10/19/2023 Program ID: 5019 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $50,000 requested. This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal inventory and compliance study had been completed in 2011,with an update planned for FY25. The study includes ADA compliance, condition assessment, signal timing, delays, and prioritization recommendations. In addition to updating traffic and pedestrian signals,this request also periodically updates the compliance study,which is the funding request proposed in FY2025. Existing funding is anticipated to supplement the improvements at the intersections of Lowell at East Street and Lowell at North Street. These intersections have both been designed and will be substantially constructed utilizing a 'Bottle-neck' grant obtained through MassDOT. Construction is anticipated in construction calendar year 2024. Goals of Capital Program: There are numerous signalized intersections throughout town and many of them are older with outdated and sometimes failing equipment, limited ADA accessibility and substandard accommodations, and signals that are not energy efficient. The improvements of these will prevent equipment failure, improve traffic flow, decrease energy consumption, and allow for proper accessibility. Impact if Not Maintained: The aging infrastructure will fail at an increasing rate and proper access will not be available to all users. In addition, Opticom will not be available at all locations for fire services, current standards will not be met, and unnecessary energy consumption will continue. Maj or Spending over Past 5 Years: The design of the Mass Ave./Worthen Road intersection was completed and construction was completed in the fall of 2022. Work Currently Underway: In conjunction with a MassDOT Bottleneck Grant, design of improvements to the intersections of LoWell Street at East Street and LoWell Street at North Street have been completed and construction is anticipated in the summer of 2024. This work consists of installing new intelligent signal systems and proving fully ADA compliant crossings. Planned Spending for Next 5 Years: Future spending is anticipated to supplement MassDOT grant funding for the construction at Lowell Street intersections with North Street and tivith East Street. Additionally We intend on updating the signal inventory asset management plan. Basis for Cost Projections: Cost proj ections are based on the inventory performed by a consultant engineer as well as recent work performed at signalized intersections throughout Lexington. Stakeholders: All travelling public in Lexington including pedestrians, cyclists, and vehicles. Operating Budget Impact: Reduce the emergency calls for failed signal equipment. DPW-Page 12 Pr�inted Novembe�29, 2023 Funding Source General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: General Fund,Grant Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/lOP $ 125,000 $ 124,292 $ $ 708 $ 2015/11G $ 125,000 $ 119,163 $ $ 5,837 $ 2016/l OJ $ 125,000 $ 123,105 $ $ 1,895 $ 2017/12K $ 125,000 $ 58,068 $ 12,231 $ 54,701 $ 2018/16I $ 1,100,000 $ 1,018,669 $ 81,331 $ $ 2019/16J $ 125,000 $ 125,000 $ $ $ 2020/12G $ 125,000 $ $ $ 125,000 $ 2022/12I $ 125,000 $ $ $ 125,000 $ Totals $ 1,975,000 $ 1,568,297 $ 93,562 $ 313,141 $ *Data cur��ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 50,000 $ 5,000 TBD TBD TBD Construction $ $ 50,000 TBD TBD TBD Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 50,000 $ 55,000 $ $ $ CPA Amount $ $ $ $ $ DPW-Page 13 Pr�inted Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Storm Drainage Improvements and NPDES Compliance Date: 10/19/2023 Program ID: 5020 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $570,000- This is an annual request. $300,000 is estimated for the compliance with the construction related portions of the National Pollutant Discharge and Elimination System(NPDES)minimum control measures as mandated by EPA in the storm water general permit. The EPA NPDES permit requires the town to comply with additional requirements,which include illicit discharge detection and elimination(IDDE),best management practices (BMP), installation and retrofits, and phosphorus control. An estimated$270,000 will be used to repair/ replace drainage structures encountered during the road resurfacing program,repair other drainage areas of concern in town and improve stormwater issues discovered during the NPDES investigation work. This request will also provide funds to restore the function of select town drainage systems. Much of the town has been developed and old systems are inadequate. There are many trouble spots and areas of drainage concern throughout town. Illicit discharge detection has been ongoing townwide, and illicit discharges continue to be found and removed from the system,with the current total removals at 13. The intern program, including significant work with the University of Massachusetts at Lowell,has provided great value to the town in searching for outfalls and illicit discharges. Future year adjustments to the funding requests are possible as we navigate through the permit years and develop a better understanding of the level of effort and cost to comply. FY2026 through 2029 demonstrate increased costs to meet the mandated Phosphorus removal requirements under the EPA TMDL for the Charles River watershed. These requests are intended to cover the structural controls needed to meet Phase 1 and Phase 2 of a 3 phase plan. Goals of Capital Program: These funds will be used to replace and supplement existing drainage structures. History has shown that most roadway related construction activity undertaken uncovers drainage structures that are in need of repair. There have also been several flooding situations that have been exacerbated through high-intensity storm events. Additionally, the funds will be used for continued compliance with the EPA phase II regulations. Moreover, this will have the benefit of improving the water quality in Lexington's streams and ponds as well as the proper control of stormwater. Impact if Not Maintained: Drainage structures Will continue to deteriorate. System failures tivill cause street flooding and property damage. Failure to comply with the phase II requirements may result in fines and limit our ability to improve water quality in our brooks and streams. Maj or Spending over Past 5 Years: Areas where work has been completed over the last several years include Barberry Road, Worthen Road East,John Poulter Road,Munroe Road, Paul Revere Road, Diana Lane, Grant Street at York, Tyler Road, Oak Street, Oakland Street neighborhood, Massachusetts Avenue, and Battle Green Road. In addition to miscellaneous improvements throughout the paving program and continued IDDE throughout town. Approximately 26 phosphorus removal BMPs have been designed in-house and installed throughout town with most of them paid for through a Coastal Zone Management Grant. Work Currently Underway: We continue to look for opportunities to design and install BMPs throughout totivn for phosphorus removal. Additionally, drainage improvements remain active in advance of all paving work. Planned Spending for Next 5 Years: Future spending will include drainage improvements within the town paving program as well as improvements in other areas in town. Work on the IDDE program will continue and removals of illicit discharges will be made as they are found. BMP installation and retrofits will continue throughout the toWn. DPW-Page 14 Pr�inted Novembe�29, 2023 Basis for Cost Projections: Cost are based on similar contracted work that the Engineering Division has performed over the last several years. Stakeholders: Lexington Residents. Operating Budget Impact: Preemptive repair of existing drainage structures will reduce damage to the structures themselves,to existing pavement and to public and private property. It will also reduce the manpower time and materials needed by DPW to respond to emergency needs and complaints. Funding Source General Fund Please use this�eld to specify grant/gift/trust or other funds or if multiple sources will be used: Cash Capital,Bonding Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/lOK $ 340,000 $ 340,000 $ $ $ 2014/lOD $ 340,000 $ 340,000 $ $ $ 2015/11 C $ 340,000 $ 340,000 $ $ $ 2016/lOD $ 340,000 $ 340,000 $ $ $ 2017/12E $ 340,000 $ 340,000 $ $ $ 2018/16B $ 340,000 $ 298,492 $ 41,508 $ $ 2019/16B $ 385,000 $ 385,000 $ $ $ 2020/12D $ 385,000 $ 337,851 $ 47,149 $ $ 2021/12F $ 385,000 $ 280,270 $ 65,952 $ 38,778 $ 2022/12J $ 570,000 $ 396,096 $ 130,492 $ 43,412 $ 2023/12H $ 570,000 $ $ $ 570,000 $ Totals � 4,335,000 � 3,397,709 � 285,101 � 652,190 � *Data cu��ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 300,000 $ 512,500 $ 525,000 $ 462,500 $ 462,500 Construction $ 270,000 $ 1,180,000 $ 1,170,000 $ 920,000 $ 920,000 Equipment $ $ $ $ $ Contingency $ $ 170,000 $ 180,000 $ 130,000 $ 130,000 Totals $ 570,000 $ 1,862,500 $ 1,875,000 $ 1,512,500 $ 1,512,500 CPA Amount $ $ $ $ $ DPW-Page 15 Pr�inted Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Comprehensive Watershed Stormwater Management Date: 10/19/2023 Program ID: 5021 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $390,000. This is an annual request. DPVV, Engineering and Conservation continue to collaborate on addressing drainage/brook management issues. The Charles River, Shawsheen River, and Mystic River watershed management plans have all been completed. This request is for the continuing design/implementation of the watershed plans and for the construction of priorities established in the watershed plans. Staff have reviewed the three watershed plans and developed a likely prioritization schedule with built-in flexibility pending unforeseen changes. The requested funding will be used to move forward with the determined prioritized areas. Please note that there is some overlap with proj ect ID 5014 (Townwide Culvert Replacement) as some of these proj ects include culvert work as well as stream management work. Priorities are set based on a number of factors that include health & safety, flood mitigation, coordination with other proj ects, environmental benefit,regulatory compliance, social impacts, and improved operations and maintenance. Goals of Capital Program: Sediment has built up in the brooks and wetlands and in turn has caused a reduction in the volume of water that can be handled by our drainage system. In some cases the drain system outlets into the brooks have been completely �lled with sediment. Additionally, there are streams and brooks in need of restoration, and undersized drainage systems and piped brooks that need attention and may be best served by day lighting or upsizing. Long-term benefits include the reduction/prevention of damage to property and reduction in liability and overall improvement to the health of our waterways. Impact if Not Maintained: The risk of flooding due to poor drainage will increase and cause private property damage,town infrastructure damage, and street flooding. Maj or Spending over Past 5 Years: Pleasant Street drainage and Whipple Hill daylighting are significant proj ects that have been completed over the last 5 years. Additionally, Oxbow/Constitution Road phase 1 project has been completed and phase 2 is designed and being prepared to bid. The Valleyfield/Waltham Street Area phase 1 design has been completed and the proj ect has been bid. Work Currently Underway: Valleyfield/Waltham Street phase 1 is under construction and is anticipated to be complete in the 2023 construction season. Planned Spending for Next 5 Years: Significant improvements to be made in the Valleyfield area as well as the Constitution/Oxbow Road area. The intent is to bid phase 2 for the Constitution/Oxbow area and upon completion of phase 1 in the Valleyfield area we intend to design the phase 2 improvements. Basis for Cost Projections: The costs are based on detailed engineering estimates based on projects of similar type and scale. Stakeholders: Lexington residents and Town infrastructure, the environment and public health. Operating Budget Impact: This program will impact the operating budget by addressing flooding issues in a more complete process and save time and future expenses. DPW-Page 16 Pr�inted Novembe�29, 2023 Funding Source General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/lOF $ 390,000 $ 390,000 $ $ $ 2017/12G $ 390,000 $ 348,001 $ 41,999 $ $ 2018/16C $ 390,000 $ 326,875 $ 33,315 $ 29,810 $ 2019/16C $ 390,000 $ (19,368) $ 363,267 $ 46,100 $ 2021/12G $ 390,000 $ $ $ 390,000 $ 2022/12K 390,000 $ $ 390,000 $ 2023/12I 390,000 $ $ 390,000 $ Totals $ 3,120,000 $ 1,045,508 $ 438,581 $ 1,635,910 $ *Data cu��ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Construction $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 390,000 CPA Amount $ $ $ $ $ DPW-Page 17 Pr�inted Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 Ca ital P�o �am Investment g p g Program Name: Street Improvements Date: 10/19/2023 Program ID: 5022 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $3,681,333 - This is an annual request for the street improvement program. It is comprised of$2,707,321 of Town funds and$974,012 of Chapter 90 funds. (Chapter 90 funding is based on Lexington's most recent allocation and on the current State allocation of$200 million statewide). Funds will be used for design, inspections, planning,repair,patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently under development. Possible candidates for construction in 2024 include Eldred Street,Appletree Lane,Depot Square, Edison Way,portion of the bikeway near the town center and Pleasant Street at Watertown Street. A pavement management system is utilized to assist in analyzing the road netWork and selecting roadways for repairs. This model is kept updated on a regular basis and the overall goal has been to get the Town Roadway Surface Rating (RSR) into the mid-80s. Current conditions have our RSR in the upper-80s and trending upward. The success of our pavement preservation treatments is helping to stretch the current expenditures further than traditional methods. These alternative pavement preservation treatments include double micro surfacing, fog seal, cape seal, and cold-in-place recycling. In 2020,we were awarded the James B. Sorenson Award for Excellence in Pavement Preservation which is aWarded to one agency nationWide each year. Goals of Capital Program: This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety, and maintaining and/or improving overall RSR. Impact if Not Maintained: Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability. Maj or Spending over Past 5 Years: A map of the work over the past 5 years will be attached. Work Currently Underway: A map of this year's road work will be attached. Planned Spending for Next 5 Years: We will continue to follow our pavement management roadway selection approach which includes the preservation of roadway that are higher on the deterioration curve and rehabilitation of roadways low on the curve as well as all of those in between. This methodology has been very successful in improving our network RSR and has been nationally recognized this year with the honor of the prestigious James B. Sorenson award that is awarded annually to one agency in the nation. Basis for Cost Projections: These costs are based on recent bids in Lexington that include contract#21-40, #22-48 and#23-40. Stakeholders: Lexington residents, anyone who travels Lexington streets. Operating Budget Impact: Administrative oversight. Funding Source General Fund DPW-Page 18 Pr�inted Novembe�29, 2023 Please use this�eld to specify grant/gift/trust or other funds or if multiple sources will be used: General fund-Tax Levy,State Aid Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/11I $ 2,270,145 $ 2,270,145 $ $ $ 2016/lOC $ 2,526,835 $ 2,526,835 $ $ $ 2017/12D $ 2,542,927 $ 2,542,927 $ $ $ 2018/16K $ 2,600,000 $ 2,511,427 $ 88,573 $ $ 2019/16K $ 2,616,801 $ 2,616,422 $ 379 $ $ 2020/12H $ 2,634,022 $ 2,549,065 $ 84,957 $ $ 2021/12H $ 2,651,674 $ 2,620,391 $ 31,283 $ $ 2022/12L $ 2,669,767 $ 1,715,505 $ 430,190 $ 524,072 $ 2023/12J $ 2,688,312 $ 534,761 $ 460,937 $ 1,692,614 $ Totals $ 23,200,483 $ 19,887,478 $ 1,096,319 $ 2,216,686 $ *Data cur�ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction $ 2,607,321 $ 2,626,806 $ 2,646,777 $ 2,667,247 $ 2,688,230 Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 2,788,230 Chapter 90 $ 974,012 TBD TBD TBD TBD CPA Amount $ $ $ $ $ DPW-Page 19 Pr�inted Novembe�29, 2023 � vv xl u � ,..o,�u��,�n�,,, . : �,L(kuiMmlllllllllulll. ///�/A4(rv�INNUWIY IJIIIIIIIIIW/11�I/�r�� a AOJ/� ,�UU�I�AA luom'rcrc ��IIIIIWJ � �,mU)'�L�� IVII 1'M�%W IIIlplll�I I � � � � � ~ Nl�m � IIIIIIIIF J �uu 1�1"u� iu �iu ` .,�y '��umlll - w��uii � ,��'M'NNVY1�ff' '(((�lfNlllll;�, �� l��r�uy� ' � �Ill�y��Il�u uu�� i� �6 / IIII '�' �'�IIII"�11� � , ,. „ " I mion-� � � � I fid�� ; w��ir , , � �� 9 � '�� III�" � �� r�1�� M�,�i "�"r��ii�� wr��i�� ; , i � � ;,, � ii°,' , � , ,, II ,' ��r u � Ji % �I�� oU �I��f �r ��ou I��ii M�M �i-, „'ul � � 'l�III� , �� X �/ � „ IVb�+I uu '� �r�rG�� n � ,,;;; ,�� tii,�;>>, �ul .V! �M �ui ' r ��, �, l ,,,,�m„�;;,,,� ,,,,, M�i� �� ; ,,,, �L �,,� , �„�m�,,,,,,,,�_�„ ,,,,,�„� ,,,,� 1 ��i uiu � �� y � `� � � U y� ��i �� °1 IIIII �� uu,� ,ii I��f 4�II d� ��I�W��IIYYl % �'PG; I'li' � �j j (�I1 f�III��;;, �I ' � /�` r€,!�� mu i(� i � IIIYiY(fVIIIV (VIYIJI� f f IIV"J "Ilr ,d I l � �f l� IY u', l � �ii, ,,�1� ( ��n� Ultt�, ��,; � »� i�� , V�Y; I(I�, � �I��y uuuum�� /� � IVI I� / �I Ylr �� ( "I'I'I �. oU, l � .' .. !r j Ytr= f��`�1� �I� , �I��I i�"'=m . . . , um Jf j 141`a�I�I uu�� „� y /` f �I im II �I � WI , �-/ G� �k � %` �rf��l�l��. �((I, �„�� J�t� � ':: 9 � P """��r I ' �d� � ` ' �; 1 � r'F �, / II � , i�i�l uuuuuwuuu�'f Ih Rd I., �0 m i�IWI, �;� � � flllllll 'Y!� � �III f� �� J, N i � I'fi ''��WPI�"°i „; i ��; ��NII� oill'y � , ,' ` ; `VII� i, 0 �1 , �, � � ��, � �� Y� ,� � u�� „�� , , �� iiduul� �, �.�� T��, �� I � � , ". �� 7�I; � ` �If r� �� d I �,',. j IV' II� J IIIIVW r � �"`; � ��J� � I �/ �v��%Ji"r�Jr�"ii� l M1 I Ny�i�, , // f � . ��//' � � � , l, , ,,��,,,;��u� �� ,u�� °` /�r��y��u�U �� ii �n;;, `��1��/%�/� /�i""�� a llildr u Il i �I��, i r�9, r � ` �P � �Ni�oi Il�.��f mu�I�� II� NIN �l � � �� iiM1�'/'%l�� IN (1i �N'�� ,�'� / � �p�� // /i J Nfli Pi,„ '„f IrrE�� III NIVN@ 111�6"�UV ' � i��f,il��^� � m ��i�„� , ' � �� _, � a Juu ,' J� I","1�4� �M�� Gi,,,., ' ��i � II�' I�� " i�, i �, �'�� I�' �'I�� °° ��„" ' ��, ��Rh �,, ,,,,. � cv �i � � ��ii IuuW'�,' n��r n � � �i „�I�IId+� oio�iio��. • �rmii u'�Illi uml�1U�m� �II Illiu� � �I� Iluu � ui �,, �ula�i i��y um�'4u� Vlu�u � i� ii� �4^i1i i .umiiu n' .. � y�� wuu ID ��ili Illirqll�„ y�Ydluul uu i ,, ��; �uu r�� i010allmi�h '�ii �i I� �:VII� i u � �� i(olll uu"'ui^oi�w a -� ;. ipuw'�,- w i�Y/7� �I��^�dllU��9r suuuuu� I n i�� uuu�. � Im��ii liouuum r u�rr�°"�u �� ur�ll� hminimr J� iamirvmni uuuuuuu'"�'"'�') � uu��„ u�� 'I�� I � w i �rmii rr in��ii '� ur� lum�p�° : " a, "" „ uml�`� �me w i�' �m ' uuum� ia� � � � uwu��y� �uu �iuu��' / `�."ouuum o� i w"' mwu�)IIII'� � �miwu�ll�� r�uuumuu VIV , , �� iiuuuuu�u vu . �o � ' ""d'"�uuuuuuvr�� ,; � iuimuum�0�"'""� ' � � .. `mnYiiiiiii�i�vir�ionumu�rii�uroaiov,� �'� „ • i r . rmn i r . . . . 1 1 1 DPW-Page 20 Pr�inted Novembe�29, 2023 M O �V � �, � � � N � O � � � � � !�A � � � � O .,..� �--' � � � �i � � '� '� � � � � � � � w w w � � � .,� O � � � � � n � � N N N � � � O N N N N N U � � � � � � I I I I I I 0 ^ N � � � w � � � � � � pp I I I O I O 0 o Q o N N � N � � � � M M f� f�} f�} f� f�} f�} � I I I I O O 0 o Q o N � G�4 � � � � � � � � � � � � � � o 0 0 0 � � o N O O O O O O O O o0 O o0 N N � N O d� �.,� N � � M � � '� � � � � � � � � � I O O I I O O � N O O O O � O O � O � � � � � � � � � � � � � � � � � � �""� V � a� .� � 4� � bA� � .O a O � a v � � � � � •,� �, � � � .�., � � � � � � � � � � c� � � � � o o � � � a„i .� � � � � '� � �, � � ° .� � � � � � O � � � � � � �, o p.�, '� 0 � o � � �' � A � � � � � � � � v � � �i � � � � � bA ,� � � � � G� N � � O � � � U, � O � ' � °' � � � �--> � � � � � � � � a � � H � �" N � o a .� � o � � � N � � �, � � � � � � � � � �, � � � � �"� � � � a � G� � � A w � � N M � � `O N � � � � � � � �„C��SlK`+�p.�„s wJ ��°��wT��r�>, �k N N N N N N � r� _'��' � � ar��„�c�.�, I � �;�.� A � � � � � � � � a� a� a� a� a� a� � �qy,,, <<,�n�t o iurri ii t i�w,, �°°>�� ` Q Q Q Q Q Q a+ Q ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: Hartwell Ave. Compost Site Improvements Date: 10/19/2023 Project ID: DPW-25-1 Department: Department of Public Works Revised: Submitted by: Robert Beaudoin Phone: 781-274-8334 Email: rbeaudoin@lexingtonma.gov Description of Proj ect: FY2025 -No funding request. The FY2026 funding request is for$220,000 for the installation of a materials measuring system capable of calculating material coming in and out of the compost site. Justification/Benefit: The site is undergoing a review of operations and an analysis of the compost fund. Once these reviews are completed, staff would like to move forward with the installation of a materials measuring system. This will help staff to more accurately account for materials that go in and out of the facility and to provide opportunities to capture additional revenue. Impact if Not Completed: Continued lost opportunity for revenue and less accurate materials tracking. Timeframe: FY2026 construction season. Replacement Frequency: 10 - 15 years. Basis for Cost Proj ections: Based on similar proj ects in other communities. Stakeholders: Residents, commercial vendors, all Town Departments. Operating Budget Impact:None. Funding Source Compost Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2017/12N Compost Site Improvements $ 200,000 $ 199,802 $ $ $ 198 Totals $ 200,000 $ 199,802 $ $ $ 198 DPW-Page 22 Pr�inted Novembe�29, 2023 Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ 20,000 $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ $ 200,000 $ $ $ Contingency $ $ $ $ $ Totals $ $ 220,000 $ $ $ CPA Amount $ $ $ $ $ DPW-Page 23 Printed Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: Cemetery Columbarium Date: 10/19/2023 Project ID: DPW-25-2 Department: Department of Public Works Revised: Submitted by: David Pinsonneault Phone: 781-274-8314 Email: dpinsonneault@lexingtonma.gov Description of Proj ect: FY2025 - The FY2025 funding request is for$50,000 to be used for layout and design services. In FY2026 the funding request is $450,000 to be used for construction of the columbarium(a structure with niches to store funeral urns With cremated remains) at Westview Cemetery. Justification/Benefit: Due to the rising number of cremations, an option for interring urns has been requested by many residents. Currently urns are interred in traditional burial plots. Construction of a columbarium will provide an option for urns while freeing up traditional burial plots for regular body burials. This will provide a more efficient use of space and meet the needs of those choosing cremation. Impact if Not Completed: If not constructed then urns will be buried in regular plots according to the existing rules at Westview Cemetery. Timeframe: Construct in Spring 2026. Replacement Frequency: None. Basis for Cost Projections: Cost estimate obtained from research by the Ad-Hoc Crematory Study Committee. Stakeholders: Lexington residents. Operating Budget Impact: Minor impact. Funding Source General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: Prior Authorizations: None. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ 50,000 $ $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ 410,000 $ $ $ Equipment $ $ $ $ $ Contingency $ $ 40,000 $ $ $ Totals $ 50,000 $ 450,000 $ $ $ CPA Amount $ $ $ $ $ DPW-Page 24 Pr�inted Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: Public Parking Lot Improvement Program Date: 10/19/2023 Project ID: DPW-25-3 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Proj ect: FY2025 - $15,000. This fiscal year funding request will supplement previously allocated unencumbered funds and will be used to develop the 100% design and final P,S&E (plans, specifications and estimates) for the Muzzey Street and Library parking lots. A portion of the current funding is being utilized to develop 25% design plans for these lots. These plans will also help to understand and refine the overall projects costs. The requests for the other two parking lot designs are on hold as we await a forthcoming affordable housing proposal that may be impact the designs. These public parking lots include the Depot lot and the lot between Edison Way and the Depot(CVS lot). The listed lots are currently in fair to poor condition with inefficient circulation and parking lot layout. Funding alloWs for the redesign of these lots including improved efficiency, circulation and aesthetics. In addition, it includes reconstruction and reconfiguration of existing asphalt parking lots as well as curbing landscaping, line striping, and other related items. Justification/Benefit: These parking lots are in disrepair and overdue for reconstruction and reconfiguring. Impact if Not Completed: Public parking in downtown Will remain in disrepair. Timeframe: 2025-2027 Replacement Frequency:. With proper preservation the life can extend 20 to 30 years. Basis for Cost Projections: Cost proj ections are based on survey and design work that the town has performed for similar size areas as well as discussions with the design services team. Stakeholders: Residents, tourists and other customers to the downtown area. Operating Budget Impact: None. Furldirlg SOurCe General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2021/12J Parking Lot Design $ 100,000 $ 17,430 $ 82,390 $ 180 $ 2022/12P Parking Lot Design $ 100,000 $ $ 11,306 $ 88,694 $ Totals $ 200,000 $ 17,430 $ 93,696 $ 88,874 $ *Data cu��ent as of Octobe�19,2023. DPW-Page 25 Pr�inted Novembe�29, 2023 ��c�c��,�,�� "�� `�� n`�. � �� , ` �+�, `��"�n �� • � • ��p��=�'� Town o Lexin ton - FY2025-29 Ca it�l Iyn �oveynent P�o ect g p p J Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ 15,000 $ 40,000 $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ 400,000 $ $ $ Equipment $ $ $ $ $ Contingency $ $ 88,000 $ $ $ Totals $ 15,000 � 528,000 � $ $ CPA Amount $ $ $ $ $ DPW-Page 26 Printed Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: New Sidewalk Installations Date: 10/19/2023 Project ID: DPW-25-4 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Proj ect: FY2025 - $0. This request is for funding to survey, design and install sidewalks in various locations throughout toWn. New sidewalk requests have been submitted through the Transportation Safety Group (TSG)through resident petitions. Those requests were evaluated and prioritized by TSG and forwarded to Engineering for design and construction. TSG has worked with a consultant and the community to develop a Bicycle and Pedestrian priority plan.. This plan is in draft form and expected to be completed in the winter of 2023/2024. We anticipate that this plan may serve as the guide for future sidewalk installations. Currently the budgeted numbers are demonstrating anticipated costs for the design and installation of sidewalks at North Street/Burlington Street from Grove Street to Adams Street(FY2027). The plan may result in a redirection of sidewalk priority to another location. Justification/Benefit: Installation of a sidewalk would improve accessibility for residents who live on and around these roadways. Separating pedestrians from vehicles improves the overall safety for all users. Currently,these roadways do not have sidewalks in these locations and are fairly narrow,making it difficult to Walk along the roadway edge comfortably. Moreover,these installations improve connectivity to existing sidewalk netWorks in the area. Impact if Not Completed: Maintaining existing conditions may deter residents from using the roadways for pedestrian use. Installing the sidewalk would support the Town's efforts towards creating complete streets,which creates opportunities for alternative transportation modes that are safe and accessible for all users. Timeframe: 2025-2029 Replacement Frequency: 25 years. Basis for Cost Projections: The cost estimates are based on the cost of installing sidewalks that are similar in magnitude and difficulty which include locations such as Concord Avenue, Hill Street and Lincoln Street. Pricing for both design and construction has shown a steep rise over the last few years and those adjustments are reflected in the request. Stakeholders: Residents of the surrounding neighborhoods. Increasing sidewalk installation and connectivity also allows for more people to walk to destinations,which may also result in a reduction in vehicular use throughout town. Operating Budget Impact: Adding these facilities will result in an impact to the operating budget as snow removal and long-term upkeep will be needed. Furldirlg SOurCe General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: General Fund DPW-Page 27 Pr�inted Novembe�29, 2023 Prior Authorizations: Town Meeting Description Authorized Expended� Encumbered* Remaining* Returned 2015 STM/4 Pelham Rd.Accessibility Study $ 150,000 $ 150,000 $ $ $ 2017/12W Hill St.Design $ 15 0,000 $ 5 5,184 $ $ 94,816 $ 2018/16J Pelham Road and Sidewalks $ 1,400,000 $ 1,138,834 $ 223,516 $ 37,650 $ 2019/16H Hill St.Sidewalk Constr. $ 1,500,000 $ 1,110,691 $ $ 389,309 $ 2020/12I New�idewalks-Westminster � 2g0,000 $ 63,280 $ 148,956 $ 67,764 $ Ave_Mass Ave 2021/12K New Sidewalks-Lincoln Street $ 650,000 $ 642,603 $ $ 7,398 $ 2022/12Q New Sidewalks-Cedar Street $ 75,000 $ 23,575 $ 51,425 $ $ 2023/12M New Sidewalks-Cedar Street $ 1,620,000 $ $ $ 1,620,000 $ Totals $ 5,825,000 $ 3,184,167 $ 423,897 $ 2,216,937 $ *Data cu�rent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ 300,000 $ $ 250,000 TBD Proj ect Management $ $ $ $ $ Construction $ $ $ $ 2,500,000 $ Equipment $ $ $ $ $ Contingency $ $ $ $ 500,000 $ Totals $ � 300,000 � $ 3,250,000 $ CPA Amount $ $ $ $ $ DPW-Page 28 P�inted Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: Bedford St. and Hartwell Ave. Long-Range Transportation Improvements Date: 10/19/2023 Project ID: DPW-25-5 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Proj ect: FY2025 -$0 . No funding requested in FY25. The previous request provides an iterative funding step toward the final P,S&E (Plans, Specifications &Estimates) set. A folloW-up request is in FY26. The initial request of$1.5 million and previous request of$1.75 million provided funds for the 25%and 75% design related to a future capital proj ect for improvements to Route 4/225 (Bedford Street/Hartwell Avenue), including the "jug-handle" intersection; the project is currently on the State's Long Range Transportation Plan(LRTP). The limits of work along Bedford Street are approximately from the Route I-95 bridge to the Bedford Town Line, along Hartwell from Bedford Street to the end(exception of improvements in progress currently), and miscellaneous improvements along Wood Street. Focus is on improving safety, accessibility for all users (all modes of transportation), and improving the overall floW of the corridor. The intent is to get state funding for the construction through the LRTP Which is a competitive process. Justification/Benefit: The Boston Region Metropolitan Planning Organization(MPO) "Destination 2040," the Long-Range Transportation Plan(LRTP)includes the Route 4/225 (Bedford Street) and Hartwell Avenue(Lexington)Maj or Infrastructure Proj ect as a recommended proj ect for the Federal Fiscal Year(FFY)203 0-2034 time band and it carries an estimated cost of approximately$48,000,000, subject to change based on design. Since the Bedford Street/Hartwell Proj ect is expected to only be at a 25%design stage by next winter, it will miss the approved FFY2021-2025 time band for MPO Transportation Improvement Program(TIP) funding. The new 2025-2029 time band is fiscally constrained, and there will be competition from more proj ects than can be funded. The Boston MPO members will be looking to see if the Town intends to move this proj ect forward before voting to move it into the new LRTP. Massachusetts Department of Transportation(MassDOT) staff provided feedback to Lexington staff in 2019, indicating a design approach that they would be open to considering. This is an important and a positive step, since prior town design approaches had met with disfavor by MassDOT. Impact if Not Completed: Without future design commitment,the State will not keep this proj ect on the Long Range transportation Plan; therefore,Lexington would forfeit the possibility of Federal funding of a major share of the construction costs. Both the Hartwell Avenue re-zoning initiative and the $50,000 2018 Town Meeting authorization to update the Transportation Management Overlay District(TMOD)Plan underscore the need for pursuing the 25% and 75% design to stay on the path for Federal construction funds. The possibility for creating pedestrian and bicycle connections, and the possibility of future zoning bode well for ranking highly with the MPO to advance in the state TIP planning process. These improvements are also important for the safety of emergency egress from Hanscom AFB and Lincoln Labs. The Bedford Street/Hartwell Ave. Project scored highly for the current LRTP,tied for second with two other proj ects out of 3 9 proj ects. Timeframe: FY2030-2034,with the possibility of moving to 2024-2029. Replacement Frequency: This is an asset that falls under the Town's asset management program and the assets within that corridor have various replacement frequencies and will be managed to extend the useful life to the degree practicable. Basis for Cost Projections: The 25% and 75% design costs were based on detailed discussion with design consultants that are familiar with MassDOT LRTP proj ects. The future cost[s] are placeholder approximations that will be adjusted as design progresses and more detail is available. DPW-Page 29 Pr�inted Novembe�29, 2023 Stakeholders: Lexington,Bedford, Hanscom Air Force Base residents and employees,pedestrians, cyclists, commercial property owners,tenants, employees and patrons of Hanscom Field, Hartwell Avenue and Bedford Street, and the region and the Massachusetts life sciences economy. Operating Budget Impact: None at this time. Funding SourCe General Fund Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: General fund,State Aid,Other Prior Authorizations: Town Meeting Description Authorized Expended� Encumbered� Remaining* Returned 2013/lOQ marrove AntsInfrastructure � 600,000 $ 597,337 $ 2,663 $ $ p me 2015/11H Hartwell Ave.lnfrastructure � 4 750 000 $ 425 721 $ 81 877 $ 4 242 402 $ Improvements � � � > > � 2017/12L Hartwell Ave.Infrastructure � 2,185,000 $ $ $ 2,185,000 $ Improvements-Supplemental 2019 STM/8 Hartwell Ave.Infrastructure Design $ 1,500,000 $ 658,474 $ 841,473 $ 53 $ Totals $ 9,035,000 $ 1,681,532 $ 926,013 $ 6,427,455 $ *Data cu��ent as of Octobe�19, 2023. The 2013-2017 autho�izations we�e fo�wo�k on Ha�twell Ave. that has been put on hold until decisions a�e finalized about�edesign fo�the co��ido�. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ 200,000 $ $ Design/Engineer $ $ $ 1,750,000 $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ $ � 1,950,000 $ $ CPA Amount $ $ $ $ $ DPW-Page 30 P�inted NoveYnbe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: Street Acceptance Date: 10/19/2023 Project ID: DPW-25-6 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Proj ect: FY2025 - $30,000. Tucker Ave may be submitting for a betterment. There have been discussions for the unaccepted portion of Tucker Ave,but no petitions have been submitted to date. Justification/Benefit: The length of the town roadways is part of a formula used by the state to determine total Chapter 90 allotments and the addition of new roads to the mileage will result in a small increase to the yearly funding received. Additionally, an improved roadway Will be provided to the abutting residents and improve the ability for the town to provide emergency services and snow removal. Impact if Not Completed: The town does minor maintenance to ensure the properties are accessible by emergency vehicles and plowing equipment. The time and cost for maintenance of these road will be effectively eliminated for approximately 4-5 years and greatly reduced thereafter. Timeframe: CY 2024 Replacement Frequency: This is an asset that would fall under the town's asset management program. Once complete,with proper preservation the life can extend 20 to 30 years or more. Basis for Cost Projections: These costs are based off recent bids in Lexington including Contract#22-48 and a cost estimate for a street acceptance plan received from GCG Associates. Stakeholders: Town residents, abutters, and public service providers. Operating Budget Impact: These roadways will become part of the town network for maintenance. Funding Source Other-List below Please use this field to specify grant/gift/trust or other funds or if multiple sources will be used: Betterment Prior Authorizations: Town Meeting Description Authorized Expended� Encumbered� Remaining� Returned 2017/20 Harbell Street $ 147,000 $ 78,184 $ $ $ 68,816 Totals � 147,000 $ 78,184 $ $ $ 68,816 DPW-Page 31 Pr�inted Novembe�29, 2023 Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 5,000 $ $ $ $ Construction $ 25,000 TBD TBD TBD TBD Contingency $ $ $ $ $ Totals �30,000 � TBD TBD TBD DPW-Page 32 Printed Novembe�29, 2023 � vv xl u � ,..o,�u��,�n�,,, . : �,L(kuiMmlllllllllulll. ///�/A4(rv�INNUWIY IJIIIIIIIIIW/11�I/�r�� a AOJ/� ,�UU�I�AA luom'rcrc ��IIIIIWJ � �,mU)'�L�� IVII 1'M�%W IIIlplll�I I � � � � � ~ Nl�m � IIIIIIIIF J �uu 1�1"u� iu �iu ` .,�y '��umlll - w��uii � ,��'M'NNVY1�ff' '(((�lfNlllll;�, �� l��r�uy� ' � �Ill�y��Il�u uu�� i� �6 / IIII '�' �'�IIII"�11� � , ,. „ " I mion-� � � � I fid�� ; w��ir , , � �� 9 � '�� III�" � �� r�1�� M�,�i "�"r��ii�� wr��i�� ; , i � � ;,, � ii°,' , � , ,, II ,' ��r u � Ji % �I�� oU �I��f �r ��ou I��ii M�M �i-, „'ul � � 'l�III� , �� X �/ � „ IVb�+I uu '� �r�rG�� n � ,,;;; ,�� tii,�;>>, �ul .V! �M �ui ' r ��, �, l ,,,,�m„�;;,,,� ,,,,, M�i� �� ; ,,,, �L �,,� , �„�m�,,,,,,,,�_�„ ,,,,,�„� ,,,,� 1 ��i uiu � �� y � `� � � U y� ��i �� °1 IIIII �� uu,� ,ii I��f 4�II d� ��I�W��IIYYl % �'PG; I'li' � �j j (�I1 f�III��;;, �I ' � /�` r€,!�� mu i(� i � IIIYiY(fVIIIV (VIYIJI� f f IIV"J "Ilr ,d I l � �f l� IY u', l � �ii, ,,�1� ( ��n� Ultt�, ��,; � »� i�� , V�Y; I(I�, � �I��y uuuum�� /� � IVI I� / �I Ylr �� ( "I'I'I �. oU, l � .' .. !r j Ytr= f��`�1� �I� , �I��I i�"'=m . . . , um Jf j 141`a�I�I uu�� „� y /` f �I im II �I � WI , �-/ G� �k � %` �rf��l�l��. �((I, �„�� J�t� � ':: 9 � P """��r I ' �d� � ` ' �; 1 � r'F �, / II � , i�i�l uuuuuwuuu�'f Ih Rd I., �0 m i�IWI, �;� � � flllllll 'Y!� � �III f� �� J, N i � I'fi ''��WPI�"°i „; i ��; ��NII� oill'y � , ,' ` ; `VII� i, 0 �1 , �, � � ��, � �� Y� ,� � u�� „�� , , �� iiduul� �, �.�� T��, �� I � � , ". �� 7�I; � ` �If r� �� d I �,',. j IV' II� J IIIIVW r � �"`; � ��J� � I �/ �v��%Ji"r�Jr�"ii� l M1 I Ny�i�, , // f � . ��//' � � � , l, , ,,��,,,;��u� �� ,u�� °` /�r��y��u�U �� ii �n;;, `��1��/%�/� /�i""�� a llildr u Il i �I��, i r�9, r � ` �P � �Ni�oi Il�.��f mu�I�� II� NIN �l � � �� iiM1�'/'%l�� IN (1i �N'�� ,�'� / � �p�� // /i J Nfli Pi,„ '„f IrrE�� III NIVN@ 111�6"�UV ' � i��f,il��^� � m ��i�„� , ' � �� _, � a Juu ,' J� I","1�4� �M�� Gi,,,., ' ��i � II�' I�� " i�, i �, �'�� I�' �'I�� °° ��„" ' ��, ��Rh �,, ,,,,. � cv �i � � ��ii IuuW'�,' n��r n � � �i „�I�IId+� oio�iio��. • �rmii u'�Illi uml�1U�m� �II Illiu� � �I� Iluu � ui �,, �ula�i i��y um�'4u� Vlu�u � i� ii� �4^i1i i .umiiu n' .. � y�� wuu ID ��ili Illirqll�„ y�Ydluul uu i ,, ��; �uu r�� i010allmi�h '�ii �i I� �:VII� i u � �� i(olll uu"'ui^oi�w a -� ;. ipuw'�,- w i�Y/7� �I��^�dllU��9r suuuuu� I n i�� uuu�. � Im��ii liouuum r u�rr�°"�u �� ur�ll� hminimr J� iamirvmni uuuuuuu'"�'"'�') � uu��„ u�� 'I�� I � w i �rmii rr in��ii '� ur� lum�p�° : " a, "" „ uml�`� �me w i�' �m ' uuum� ia� � � � uwu��y� �uu �iuu��' / `�."ouuum o� i w"' mwu�)IIII'� � �miwu�ll�� r�uuumuu VIV , , �� iiuuuuu�u vu . �o � ' ""d'"�uuuuuuvr�� ,; � iuimuum�0�"'""� ' � � .. `mnYiiiiiii�i�vir�ionumu�rii�uroaiov,� �'� „ • i r . rmn i r . rl . . . 1 ml i n DPW-Page 1 Pr�inted Novembe�29, 2023 M O � ^� N � w � � � .�' � �� a� a� � w � o � � •� •� � ; �,A � � o � � w� � •'"� a� a� a� •'"� � v� � � � v� � � v� bfJ � � W W �., � i� �.,•� � � � °� °� °� � � °� � o �. � � � W � � W�� °� °� � � � � o � � � � �� c� �� Q � � o � � � � pq o�o `o o �n � N [--� `O � O N N � � � � O o�o l� v> � O N � l� l� O N � � � � � � r--+ N M � �} � � � �3 �3 Q ,-, � o 0o I I � pq `o 00 0 � � N C� � O� O � N O `o 00 � O O N N N l� c� N � r--� � `p � � � � � �--+ N M � b�} {�} 6�} � f� f�3 Q o 0 0 0 0 0 N � O � O � N O O O � � � O O O O N O oo l� `O N `O � � r--+ M � � 01 �1 � � � � � � � N M � M M b�} C�} {�} f�3 f�3 f�} Q � O O � O O �p � M l� O O �p O O N [� � `O O r--+ N O O � � � � � � O N � � N O O O N o�o M l� � N O O � �,,,� O cn � �,,,� ,� ,� � � ., � � r--+ N M � � � � � � � � � o 0 0 0 0 � o � o o �+ � � � � N O N d� O � N �, ., � � ., � N O � o�o � N N � �., �+ o c� �n �., � � � � � r--+ N M � � C� s� � � � s� � � ►' � `� � � � � � o c� ,� �, � � . � � � o � C� � o � �" a •� .� •� � �L' c� � � �--� p � y .� � � � .� � � � � � � �,,,� .., v � � �,, C� .� C� �I 4� � � �' � C� � � � 4� � � .,--� � � ° � � .� � � � � � � P-�+ � � � '� . � � � '� � � � '�,, O ,s' � � � � � � � � � � y � N p � � o � � r-L+ � � � � .�, � �, � � � � � ; � � � � � W � � N o � � � � W �" � C� � � v� � � p� ►,� ? 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(` � � �, ��, '*.�.:��;�� r � • ��' Town o Lexin ton - FY2025-29 Ca ital P�o �ayn Invest�nent g p g Program Name: Pump Station Upgrades Date: 10/19/2023 Program ID: 6001 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $100,000. Lexington has 10 sewer pumping stations. In July 2013, a detailed evaluation and capital plan was developed for the town with the assistance of Wright-Pierce. This includes a detailed engineering survey of the pump stations to determine current and future needs as well as a time table and probable costs for the proposed work. Funding requests are for the replacements/significant upgrades of pumping stations, wet wells, dry wells, electrical work and controls. Stations are constantly monitored and if a more urgent need is determined,the schedule will be adjusted to meet the needs. The FY2026 request is to fund the update the capital plan. Goals of Capital Program: Preserving the Town's infrastructure and maintaining the collection system as well as providing backup generator power for emergency situations. Impact if Not Maintained: Pump failure results in sewer surcharging and overflows. The overflows create a public health risk and environmental damage. Maj or Spending over Past 5 Years: Two years ago the Marshall Road and Constitution Pump station were replaced and generators were installed. Previous years included similar work at the Worthen Road Pump Station and Brigham Road Pump Station. Work Currently Underway: Currently we are under construction at the Hayden Ave Pump station which is anticipated to be complete in the 2023 construction season and the North Street Pump station which is expected to be complete in the spring of 2024. Planned Spending for Next 5 Years: Phase 2 upgrades to the Main Station and updated asset management plan for the town pump stations. The phase 2 upgrade evaluation has been completed and we are working through prioritization and will add this to the long term capital plan once that is finalized. The remaining pump station that Will not have a back-up generator after the completion of North and Hayden is the Bowman Street station. This station is very small and there is no intent to add a generator. Basis for Cost Projections: These costs were determined based on recently constructed pump stations which included contract #18-06, #22-40, and#23-33. Stakeholders: Lexington residents. Operating Budget Impact: Upgrading the pumps and support systems enable the pumps to run better using less energy and avoiding emergency expenditures. Funding Source Wastewater Enterprise Fund DPW-Page 3 Pr�inted Novembe�29, 2023 Please use this�eld to specify grant/gift/trust or other funds or if multiple sources will be used: Wastewater Enterprise Rate Revenue Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/12B $ 800,000 $ 800,000 $ $ $ 2017/14B $ 800,000 $ 800,000 $ $ $ 2018/18B $ 800,000 $ 712,267 $ 87,733 $ $ 2019/18B $ 700,000 $ 530,025 $ 169,975 $ $ 2020/14B $ 401,200 $ $ 401,200 $ $ 2021/14B $ 520,000 $ 24,804 $ 495,196 $ $ 2022/14B $ 2,000,000 $ 21,158 $ 1,683,998 $ 294,844 $ 2023/14B $ 75,000 $ $ $ $ Totals $ 6,096,200 $ 2,888,254 $ 2,838,102 $ 294,844 $ *Data cur�ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 100,000 $ $ 100,000 $ 40,000 $ Construction $ $ $ $ 400,000 TBD Equipment $ $ $ $ $ Contingency $ $ $ $ 80,000 $ Totals $ 100,000 TBD TBD TBD TBD CPA Amount $ $ $ $ $ DPW-Page 4 Pr�inted Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, ��, '*.�.:��;�� r � • ��' Town o Lexin ton - FY2025-29 Ca ital P�o �ayn Invest�nent g p g Program Name: Sanitary Sewer System Investigation and Improvements Date: 10/19/2023 Program ID: 6002 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $1,061,210. This annual program provides for rehabilitation of sanitary sewer infrastructure. The sanitary sewer infrastructure is made up of approximately 176 miles of main line, 8.5 miles of force main and 5280 manholes. Engineering investigation and evaluation will continue on sewers throughout toWn including those in remote,hard to access areas. Work will include replacement or repair of deteriorated sewers, force mains, and manholes to improve flow and reduce inflow and infiltration(I/I) into the system. Further identification, prioritization, and repair of sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing in several seWer basins in town. Goals of Capital Program: The town has an aging collection network and through investigation we have determined that there are numerous areas of cracking,blockages, and failures. There is also considerable inflow and infiltration resulting from such conditions. When clean storm water uses pipe capacity,wastewater cannot be conveyed and sewage overflows occur. These capital investments improve the operation of the sewer system and reduce backups and potential overflows. Additionally, it has been shown that Water quality can be improved in our brooks. Impact if Not Maintained: Sewage leaks and overflows present a direct danger to the health of the community through transmission of waterborne diseases. In addition,the town payment to MWRA for sewage treatment is based on total flow through the meter at the Arlington town line. Excessive flow of stormwater in the sewer results in unnecessarily higher sewage bills. Maj or Spending over Past 5 Years: Map to be attached once available. Work Currently Underway: Map to be attached once available. Planned Spending for Next 5 Years: Map to be attached once available. As of the development of this capital request our Phase 10 improvements are in design and investigations continue on an annual basis.. Basis for Cost Projections: Cost proj ections are based on recent contracted costs from Phase 7, Phase 8 and Phase 9 improvements. Stakeholders: All residents with sanitary seWer in Lexington. Operating Budget Impact: These capital investments prevent system malfunctions and reduce the measured flows through the MWRA meter. Additionally, they reduce the likelihood of catastrophic failure of a sewer system resulting in emergency repairs. Proj ect may be eligible for MWRA grant loan program if funding is available. The department remains current with using all available MWRA funds. Funding Source Wastewater Enterprise Fund DPW-Page 5 Pr�inted Novembe�29, 2023 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/15A $ 1,200,000 $ 1,200,000 $ $ $ 2016/12A $ 1,000,000 $ 1,000,000 $ $ $ 2017/14A $ 1,000,000 $ 1,000,000 $ $ $ 2018/18A $ 1,000,000 $ 1,000,000 $ $ $ 2019/18A $ 1,000,000 $ 999,979 $ 21 $ $ 2020/14A $ 1,000,000 $ 904,762 $ 95,307 $ (69) $ 2021/14A $ 1,000,000 $ 600,305 $ 399,695 $ $ 2022/14A $ 1,020,000 $ 240,855 $ 779,145 $ $ 2023/14A $ 1,040,404 $ 3,500 $ 463,393 $ 573,511 $ Totals $ 9,260,404 � 6,949,401 $ 1,737,561 $ 573,442 $ *Data cu�r�ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 175,100 $ 178,601 $ 182,173 $ 185,816 $ 189,532 Construction $ 886,110 $ 903,830 $ 921,907 $ 940,345 $ 959,152 Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 1,126,161 $ 1,148,684 CPA Amount $ $ $ $ $ DPW-Page 6 Printed Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, ��, '*.�.:��;�� r � • ��' Town o Lexin ton - FY2025-29 Ca ital P�o �ayn Invest�nent g p g Program Name: Water Distribution System Improvements Date: 10/19/2023 Program ID: 6101 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2025 - $2,288,900. This is an annual program for replacement of unlined, inadequate, aged and breaking water main and deteriorated service connections as well as the elimination of dead ends in water mains. We have completed a hydraulic model for the entire distribution network along with an asset management plan. The requested funding will allow for us to continue the implementation of the recommended replacements as we continue to eliminate unlined water mains in town and also perform replacements of lines with high break rates and high criticality and consequence of failure. Goals of Capital Program: The model identifies areas of vulnerability,water aging, and those areas with low volumes and pressures. Additionally, evaluation of the town water break history and its relation to pipe type and age have been identified. This funding will allow us to continue with a proactive approach to replacing our aging water infrastructure. The funding beginning in FY2020 accounts for annual replacement of 1%of our water main as recommended in the recently completed asset management plan. Impact if Not Maintained: Poor water drinking water quality for some users as well as increased emergency response costs to repair breaks. In addition, there may be possible restriction of flow volume which will hamper fire-fighting effort and create low pressure issues for users. Maj or Spending over Past 5 Years: Water Main was recently replaced on Vaille Ave, Hartwell Ave, Eldred Street, a portion of Peacock Farm Road, White Pine Lane, and Lowell Street. Additionally, a sustaining valve was installed on Grove Street to ensure proper pressures are maintained and a risk and resiliency study has been submitted to the EPA. Burlington has installed a 24" main along Lowell Street from Maple Street to North Street and along North Street. This is an effort bring Burlington MWRA water,but also results in an improvement for Lexington as it eliminates the need for Lexington to replace water main along this same stretch which was a high priority replacement. MWRA has completed the 24" main replacement on Lowell Street from Maple Street to Summer Street and on Summer Street from Lowell Street to the Arlington Town line. Work Currently Underway: There are several areas that are in various stages of in-house design. MWRA is installing a 16 " main which is the replacement of two town mains that are high priority replacements for Lexington. The water work is anticipated to be complete in 2023 with final paving in 2024. Planned Spending for Next 5 Years: We are anticipating water main replacements on Vine Street, Hayden Ave,and Marshall Road. A booster pump is planned for the low-pressure area along Fair�eld Street. These proj ects are in various stages of design. Basis for Cost Projections: The cost proj ections are based on the Water System Asset Management plan and the recommended replacement program. Stakeholders: Water Users in Lexington-better pressure and quality. DPW-Page 7 Pr�inted Novembe�29, 2023 Operating Budget Impact: Fewer water line breaks will lead to less emergency construction funds. In addition,newer water infrastructure means less loss due to leakage. Part of funding may be eligible for the MWRA interest free loan program. Funding Source Water Enterprise Fund Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/14 $ 900,000 $ 900,000 $ $ $ 2015 STM/4 $ 2,500,000 $ 2,498,140 $ 1,860 $ $ 2017/13 $ 1,000,000 $ 969,139 $ 30,861 $ $ 2018/17 $ 1,000,000 $ 999,435 $ 565 $ $ 2019/17 $ 2,200,000 $ 1,770,598 $ 331,468 $ 97,934 $ 2020/13 $ 2,200,000 $ 2,143,596 $ 56,404 $ $ 2021/13A $ 1,110,000 $ 2,020 $ 47,980 $ 1,060,000 $ 2022/13A $ 2,200,000 $ 1,090 $ 1,904,500 $ 294,410 $ Totals $ 13,110,000 $ 9,284,018 $ 2,373,638 $ 1,452,344 $ *Data curr�ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 228,900 $ 233,470 $ 238,140 $ 242,903 $ 247,761 Construction $ 2,060,000 $ 2,101,200 $ 2,143,220 $ 2,186,084 $ 2,229,806 Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 2,428,987 $ 2,477,567 CPA Amount $ $ $ $ $ DPW-Page 8 Printed Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, ��, '*.�.:��;�� r � • ��' Town o Lexin ton - FY2025-29 Ca ital P�o �ayn Invest�nent g p g Program Name: Hydrant Replacement Program Date: 10/19/2023 Program ID: 6102 Department: Department of Public Works Revised: Submitted by: David Pavlik Phone: 781-274-8356 Email: dpavlik@lexingtonma.gov Description of Capital Program: FY2025 - $150,000 ($75,000 funded from the Water Enterprise Fund and$75,000 funded from the Tax Levy). The Town of Lexington has 1,747 fire hydrants in its fire protection system. Faulty hydrants need to be replaced annually to meet safety requirements. This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. A list of hydrants needing replacement each year is generated during the annual inspection and flushing of hydrants by the Water Department and the Fire Department. Based on discussions between the Water Department and the Fire Department, the target goal is to replace approximately 45 hydrants per year. With a replacement cost of approximately$3,500 per hydrant(labor is currently provided by in-house staff and is covered in the operating budget), the capital request will ensure the continued operability of the fire protection system. Goals of Capital Program: For the safety of the buildings and infrastructure of Lexington,preservation of residences, and to comply with Fire Department safety requirements. Impact if Not Maintained: Diminished firefighting capacity resulting in property damage and possible loss of life. Maj or Spending over Past 5 Years: 347 hydrants replaced over the last 5 years Work Currently Underway: To date a total of 22 hydrants have been replaced and 7 have been repaired as of June 2022. Planned Spending for Next 5 Years: Same annual request Basis for Cost Projections: Hydrant bid, associated parts, fill material Stakeholders: Lexington residents. Operating Budget Impact: Upgrading older fire hydrants with more efficient hydrants to better comply with standards set by the National Fire Protection Association. Funding Source: General Fund,Water Enterprise Fund DPW-Page 9 Pr�inted Novembe�29, 2023 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2017/12F $ 150,000 $ 150,000 $ $ $ 2018/16A $ 150,000 $ 150,000 $ $ $ 2019/16A $ 150,000 $ 150,000 $ $ $ 2020/12C $ 150,000 $ 127,871 $ 22,171 $ (42) $ 2021/12I $ 150,000 $ 145,347 $ 2,244 $ 2,409 $ 2022/12M $ 150,000 $ 140 $ $ 149,860 $ 2023/12K $ 150,000 $ $ $ 150,000 $ Totals $ 1,050,000 $ 723,358 $ 24,415 $ 302,227 $ *Data cu��ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ $ $ $ $ Construction $ $ $ $ $ Equipment $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Contingency $ $ $ $ $ Totals $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Funding Source CPA Amount $ $ $ $ $ Enterprise $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 Project Total $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 DPW-Page 10 Printed Novembe�29, 2023 ��"��. ;�,�„µ :�+��"' `��?� '� ��; ��' �:��f �`, I . (` � � �, �� , ��' Town o Lexin ton - FY2025-29 Ca ital Inz �ove�zent P�o'ect g p p J Project Name: Water Tank Rehabilitation Date: 10/19/2023 Project ID: 6103 Department: Department of Public Works Revised: Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Proj ect: FY2025 -No funding request. The ToWn of Lexington owns two water tank located on Morgan Hill. The smaller tank is a bolted steel tank with a volume of 1 Million Gallons (MG) and was constructed in 193 3. The larger tank is a bolted steel tank With a volume of 2.24 MG and was constructed in 1950. The funding requested in FY2026 will be used to finalize the design and bidding services for the water tanks. The FY2027 funding will be used toward the construction and construction management for the tanks replacement. The work is expected to entail recoating and reanchoring of the tanks include some code upgrades as well as ancillary improvements on the site of the tanks. This requested amount may adjust as we proceed with the evaluation and design and have a better understanding of the details and future costs of the work. A significant restriction that is being worked through is the large amount of private telecommunications hardware that is currently housed on the water towers. These Will both have significant impacts on methods, coordination and cost to rehabilitate. Justification/Benefit: An analysis of both tanks was performed in 2018 at different times and identified numerous significant improvements and repairs that include recoating of both tanks on the interior and exterior,replacing and adding anchor bolts that secure the tank,upgrading to meet current code for both wind and seismic requirements, and performing foundation and ring Wall repairs amongst other more minor improvements. The cost of these items is substantial and the expected useful life of a tank is approximately 75 years. This puts the smaller tank beyond its useful life and the larger tank nearing its useful life. We had been recommending tank replacement,however there are a number of complications with this intent as well as significant cost increases based on these complications as well as cost increases for similar projects. Based on this,we have reevaluated to determine the most appropriate solution moving forward. This reevaluation included physical subsurface inspections of the tank foundations from a specialized structural engineering company as well as a more thorough code review. This evaluation has determined that the existing foundations may stay in place which makes the restoration of the tanks a more viable alternative. Impact if Not Completed: The Water tower(s)replacement must happen. At a minimum, the repairs noted above need to be performed in the short term to extend the life and minimize the risk of tank failure. Timeframe: FY2025-2029. Replacement Frequency: The life span of a Water tank is approximately 75 years. During this life-cycle maintenance, repairs,recoating, etc. is to be expected. Basis for Cost Proj ections: The cost proj ections are based on tank that have been recently replaced in other towns. Stakeholders: The stakeholders include the Lexington water users and direct abutters to the tank site and the MWRA. Operating Budget Impact: There is an operating expense to owning and maintaining the tanks. We do not anticipate any impacts to the operating budget once tanks are replaced. DPW-Page 11 Pr�inted Novembe�29, 2023 Funding Source: Water Enterprise Fund(user fees,retained earnings) possible MWRA grant or loan Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2021/13B Water Tower Replacement Design $ 300,000 $ 14,500 $ $ 285,500 $ Totals $ 300,000 $ 14,500 $ $ 285,500 $ Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ 100,000 $ $ $ Proj ect Management $ $ $ 300,000 $ $ Construction $ $ $ 3,000,000 $ $ Equipment $ $ $ $ $ Contingency $ $ $ 660,000 $ $ Totals � � 100,000 � 3,960,000 � $ CPA Amount $ $ $ $ $ DPW-Page 12 Pr�inted Novembe�29, 2023 �„wwwurvn%„, u�ma...wr��r�rr�w�':. u�mWnw.�w�w��.,r�rw'�urv�u �•,� �r" �� r^ ��, n. n� � w �� , �r F � ,� � Q w , .,,:: � �,,,�y�� P� � ,,q .,�, ,,.:., ,� .�-,,,. �,� �, �' � �� „ � �^�� ,��d °",, �.�"" � m,� P � �� °� ��,,va � � ��ie� u ��"�y^�"'� f u�� u � W h'��' ��' ��yw �ron � ��- �r �,i^'��"� . ✓"� ry ��t �,+J., v��;✓ � �w� ,� �y � a�vy, � "n��s p�M�y� y�°�� °I� l�"�d�Vu�� Q�uuu�p�i � .ow�� p ,'ry w 4 �p��I� � �"�� u�� ilu��"W ^� ��i r"re" ��" d�I°° ,�d� !k,u � �' }W �� a�� m'm� ��r ,��^"� u�� y ^w �6. � � 0�� p i �Q��,pw �� °h�a�N � � �' �� • °��.�� p ''�'m��h�""` m, �,��'ao �R�, d �.��.II. � U��i �i� �� ,�,»;«„��k..r,��µw ww��,�.«.�w.«�wn�va,��»�r��...��w�www.��._,...��„»��,�r��r,w,w,��.��,��.u�. ��„�,��,�,;�,re�;��,�ar�m�w �.. ��fi�� '��U �� Y d �� U� . .._, , ,� �a9 ob�f� �V r+. ua u g �'�� r1 �" ��'i � ��0�6b�1r ��9� � .�� ` 4��" b'ry i�4��J � � '' ,ry� �b�� O� ��' � �°4 �k�"q �� _ rc�"� I � ! ,� ��°�i„ �U��N� a�� / i, �� 6yV8qQo < U � � � e'� °�N� � ' . �� o a �� o � �, py� �� i � �t �t,� rl' � � � � r�// /(,��li I b �' // i. � ��,� � ' �� i �� d° � � " �� ;., � , �� ti �� ,' , � � �, �� 1 � � �� ' , , � V , : , �,� �� i , _ � ' � � , , � � , � � �,� �� i ` ` � � [ ��, � r � � , � � � � , � � �� 8 �� ,o i. �' � ' ,ii� � � � � ry � � d � � � � �� i � V � ' ��f�p , ( � ; d�, ' " � �(�a �f�„ I ` � l, � �� tly�, Ql� i � y'' fi u �I��Q V��t�e , � �/%�//a i; � fi�i� o ��i��, � ,�.,I iT,� ��j�� /��l��u�, �� 0 -� 1 � . �/i� �� '°� au�u�� w f�; / �r%"l,, „�/��i/��,,��`� l„J, �� ,,; j y, � r u �,�� f uo- ru u��.. . .. '',;,,,�� P�y Y,,��`, �9�/. �',�� f� / , ....� , �t � J �� Po � , � �d m "µ 9 U:' �Po�f g �',�'� r, � ��i u �. d II�F G 4, ';,��" n � �n ��"u��i ��n, , � �irG %µG d, , � � � { �„ �n �u �„ y *��," � �p`�� "�� ;� �I ��"`" �^w„ ""�,��w i ��` � . �� F. , �� ,,. �� a i :,,,�� v�� r .,. � Y � �a� i M � p � „��"��w�� i��av�'�0� � � „.,,,. � �,� w�" ^�' � �,. _o��, '� �� , i � � � � � �� W�mwrrw�",�y�n��romu��;;w�nw�mnn_ ...�mme�w,�� '�w De a rtment o Pu ic Wor s Wa te r a n ewe r E n te r r i se F u n s Re u este B u et Fi Y r 2 2 sca ea 5 u m itte � y� Davi Pi nson nea u t Di rector o Pu ic Wor s , e ect Boar Presentation N v m r 2 2 oe e , �� ''�� '�,� / '; �y` �, �� /� `�"��\ ■ �� -� �� Town of Lex�n to n �� g t � � � p�� . � '�' �. ° /�� ;��;,� FY2025 Budget Development ,� ��su�� .�� , �'��r��°��"' Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The FY2025 budget request for the Water Enterprise Fund is $15,176,667. This is an increase of$173,952 or 1.16% more than FY2024. Compensation is increasing $32,152 or 3.60% from FY2024, due to contractually obligated increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. The expense request of$614,400 is $36,900 or 6.39% more than FY2024. Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to increase by $200,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time, providing a better value to rate payers. A preliminary FY2025 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by the final assessment in June 2024. For now, an increase of 10% has been projected. Indirect payments to the General Fund are preliminarily, shown with a 2.00% increase, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and Debt service numbers are preliminary as well. The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses. The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. These expenses include the purchase of the water from the Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division. The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate increases. Customers are billed twice per year based on water consumption from which a sewer charge is determined. Division Goals: 1. Continue with the Hydrant Maintenance Program. 2. Continue implementation of the Automatic Meter Reading Infrastructure System (AMI). 3. Continue working on a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. 3600-3700 - Water/Sewer Enterprise 1 FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 % Enterprise Funds Retained Earnings $0 $0 $0 $0 $0 % User Charges $10,892,419 $14,786,042 $14,675,715 $14,849,667 $173,952 1.19% Meter Charges $84,872 $69,806 $40,000 $40,000 $0 % I nvestment I ncome $11,196 $328,490 $25,000 $25,000 $0 % Fees & Charges $398,196 $293,494 $262,000 $262,000 $0 % � . . � . � � � . � • . •� � . • � . • • • � � • � � � � • � • � � , FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $823,447 $769,073 $892,639 $924,791 $32,152 3.60% Expenses $462,428 $454,419 $577,500 $614,400 $36,900 6.39% Cash Capital $400,000 $600,000 $800,000 $1,000,000 $200,000 25.00% Debt $1,097,696 $1,195,179 $2,375,661 $1,325,768 $(1,049,893) (44.19)% MWRA $8,743,912 $8,493,467 $9,342,814 $10,277,096 $934,282 10.00% OPEB $2,761 $2,761 $2,761 $3,045 $284 10.29% Indirects $918,245 $977,093 $1,011,340 $1,031,567 $20,227 2.00% � , , • , • • � , . • . � � � . � • . •� � . • � • • � � � � � • • • � � � FY2022 FY2023 FY2024 FY2025 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase 3610 Water Operations $2,383,571 $2,418,671 $3,845,800 $2,864,959 $(980,841) (25.50)% 3620 MWRA $8,743,912 $8,493,467 $9,342,814 $10,277,096 $934,282 10.00% Cash Capital $400,000 $600,000 $500,000 $1,000,000 $200,000 25.00% OPEB $2,761 $2,761 $2,761 $3,045 $284 10.29% Indirects $918,245 $977,093 $1,011,340 $1,031,567 $20,227 2.00% - - - ' . i • . • . � , . . . � � � . � • . •� � . • � • • � � � � � • � • � � � FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries &Wages $643,422 $609,678 $704,035 $733,735 $29,700 4.22% Prior Year Retro Payments $0 $0 $0 $0 $0 % Overtime $180,025 $159,395 $188,604 $191,056 $2,452 1.30% Personal Services $823,44 7 $769,073 $892,639 $924,791 $32,152 3.60% Contractual Services $300,613 $332,136 $365,300 $392,200 $26,900 7.36% Utilities $25,920 $18,581 $17,000 $18,000 $1,000 5.88% Supplies $135,895 $102,903 $170,200 $174,200 $4,000 2.35% Small Capital $0 $800 $25,000 $30,000 $5,000 20.00% Expenses $462,428 $454,419 $577,500 $614,400 $36,900 6.39% Cash Capital $400,000 $600,000 $800,000 $1,000,000 $200,000 25.00% Debt $1,097,696 $1,195,179 $2,375,661 $1,325,768 $(1,049,893) (44.19)% MWRA $8,743,912 $8,493,467 $9,342,814 $10,277,096 $934,282 10.00% OPEB $2,761 $2,761 $2,761 $3,045 $284 10.29% Indirects $918,245 $977,093 $1,011,340 $1,031,567 $20,227 2.00% � i •� � i � �� j � �• '� � � • • �r � 1 �r • � � �� , 1 3600-3700 - Water/Sewer Enterprise 2 �� r�� - �< ;C�, w��+ "�� ,; „ t, /��' � _�"�,,�� ■ � Town of Lex�n to n � �� g ,,� � � �� .� �� (� `�"�' � �� '�!��`� FY2025 Bud et Develo ment ,�� ,� 9' p �� f,�; ��r��`� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise FY2022 FY2023 FY2024 FY2025 Authorized/ApTpriated Staffin� Budget Budget Budget Request Superintendent of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector 2 2 3 3 I nspector* Heavy Equipment Operator* 4 4 3 3 Laborer-Meter Reader 1 1 1 1 DepartmentAssistant 0.2 0.2 0.2 0.2 Total FTE 11.2 11.2 11.2 11.2 Tota I FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT *The FY2024 budget included an upgrade of a Heavy Equipment Operator to a Leadman. 3600-3700 - Water/Sewer Enterprise 3 �� r�� - �< ;CJ, �, f'��`�" �` ��*��: ■ �� F _��,,, ow n o ex�n o n .� � � �� ,� �� .� � �� f;�µ; ��,��` FY2025 Budget Development , �: � � � ,� � �� , �� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element: 3610 Water Operations Budget Description: The Water Operations Compensation budget funds one-half of the salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the wages of 10 Water Division employees. Water staff work with the Water/Sewer Abatement Board. The Water Division is requesting Compensation of$924,791 which is an increase of $32,152 or 3.60% from FY2024, due to the cost of contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. The Expense request of$614,400 reflects an increase of$36,900 or 6.39% from FY2024. The Software Maintenance increase ($68,000) reflects 54% of the cost of the new Advanced Metering Infrastructure system (the remaining 46% in the Sewer Enterprise budget). Please note that debt service is subject to change for FY2025 as the impact of the proposed FY2025 water capital budget is evaluated. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $642,422 $609,228 $696,335 $726,035 $29,700 4.27% 513000 Overti me $180,025 $159,395 $188,604 $191,056 $2,452 1.30% 514100 Stipends $1,000 $450 $7,700 $7,700 $0 % Subtotal Compensation $823,44 7 $769,073 $892,639 $924,791 $32,152 3.60% 3600-3700 - Water/Sewer Enterprise 4 FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 520000 Contract Servi ces $206,926 $232,407 $160,000 $180,000 $20,000 12.50% 538080 Printing & Forms $376 $494 $2,000 $1,500 $(500) (25.00)% 530000 Professional Services $36,818 $43,217 $60,000 $60,000 $0 % 538110 Police Details $21,916 $8,541 $22,000 $22,000 $0 % 538010 Advertising $1,722 $743 $1,000 $1,000 $0 % 524030 Equip. Service & Repair $2,168 $400 $4,500 $4,500 $0 % 527020 Equipment Rental $474 $0 $1,000 $1,000 $0 % 538060 Catering/Meals $1,283 $1,306 $800 $1,200 $400 50.00% 538050 Drug &Alcohol Testing $2,867 $7,656 $6,000 $8,000 $2,000 33.33% 542020 Postage & Mailing $11,733 $15,018 $18,000 $18,000 $0 % 530060 Prof Dev&Training $6,131 $12,829 $10,000 $10,000 $0 % 530040 Sem./Workshops/Conf. $8,199 $9,525 $10,000 $10,000 $0 % 534040 Software Maintenance $0 $0 $70,000 $75,000 $5,000 7.14% 521000 Utilities $473 $315 $500 $500 $0 % 521010 Electricity $2,200 $2,893 $4,000 $3,000 $(1,000) (25.00)% 531000 Water/Sewer $19,330 $11,787 $8,000 $10,000 $2,000 25.00% 534020 Telephone $1,800 $1,700 $2,000 $2,000 $0 % 534030 Mobile Devices $2,118 $1,885 $2,500 $2,500 $0 % 558000 Supplies $7,896 $6,678 $8,000 $8,000 $0 % 542000 Office Supplies $1,176 $1,106 $1,200 $1,200 $0 % 573000 Membership/Dues $1,527 $537 $3,000 $3,000 $0 % 558010 Clothing&Safety Equipment $8,708 $14,572 $14,000 $16,000 $2,000 14.29% Chemicals&Cleaning 545010 Supplies $417 $0 $1,000 $1,000 $0 % 553030 M otors/Pu m ps $1,565 $3,054 $2,000 $2,000 $0 % 553040 Pipes & Fittings $39,845 $7,727 $36,000 $36,000 $0 % 553060 Tools/Lu m ber/H ardware $11,100 $17,851 $10,000 $12,000 $2,000 20.00% 553070 Paving Supplies&Materials $20,696 $38,481 $30,000 $30,000 $0 % 548020 Vehicle Parts & Supplies $0 $0 $10,000 $10,000 $0 % 585010 Hydrants & Meters $32,374 $5,760 $40,000 $40,000 $0 % 553080 Sand & Gravel $10,592 $7,137 $15,000 $15,000 $0 % 585020 Small Equipment $0 $800 $5,000 $5,000 $0 % 585030 Vehicles $0 $0 $20,000 $25,000 $5,000 25.00% Subtotal Expenses $462,430 $454,419 $577,500 $614,400 $36,900 6.39% 591000 Long-Term Debt Principal $910,997 $1,005,202 $878,402 $1,136,050 $257,648 29.33% 591500 Long-Term Debt Interest $185,165 $189,977 $159,234 $133,318 $(25,916) (16.28)% 592510 Interest on Temp. Loans $1,535 $0 $38,025 $56,400 $18,375 48.32% 595000 Repay Temp. Loans $0 $0 $1,300,000 $0 $(1,300,000) (100.00)% 593000 Issuance Costs $0 $0 $0 $0 $0 % Subtotal Debt $1,097,697 $1,195,179 $2,375,661 $1,325,768 $(1,049,893) (44.19)% Total 3610 Water Operations $2,383,574 $2,418,671 $3,845,800 $2,864,959 $(980,841) (25.50)% 3600-3700 - Water/Sewer Enterprise 5 �� r�� - �< ;CJ, �, f'��`�" �` ��*��: ■ �� F _��,,, ow n o ex�n o n .� � � �� ,� �� .� � �� f;�µ; ��,��` FY2025 Budget Development , �: � � � ,� � �� , �� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element: 3620 Water MWRA Budget Description: Lexington belongs to the Massachusetts Water Resources Authority (MWRA) from which it purchases almost two billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington residences and businesses. The FY2025 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2025 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2024. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 531010 MWRAAssessment $8,743,912 $8,493,467 $9,342,814 $10,277,096 $934,282 10.00% Subtotal MWRA $8,743,912 $8,493,467 $9,342,814 $10,277,096 $934,282 10.00% Total 3620 MWRA $8,743,912 $8,493,467 $9,342,814 $10,277,096 $934,282 10.00% 3600-3700 - Water/Sewer Enterprise 6 �� ''�� '�,� / '; �y` �, �� /� `�"��\ ■ �� -� �� Town of Lex�n to n �� g t � � � p�� . � '�' �. ° /�� ;��;,� FY2025 Budget Development ,� ��su�� .�� , �'��r��°��"' Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The FY2025 budget request for the Sewer Enterprise Fund is $13,793,752. This is an overall increase of$1,107,475 or 8.73% more than FY2024. Compensation is increasing $988 or 0.23% from FY2024, due to contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Expenses are increasing by $19,000 or 3.67% from FY2024. Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to increase by $100,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time, providing a better value to rate payers. A preliminary FY2025 MWRAassessment will be issued in February by the MWRA Board of Directors to be followed by final assessment in June 2024. Indirect payments to the General Fund are preliminarily shown as increasing by $11,761 or 2.00%, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and debt service numbers are also preliminary. The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and ensures the safe and proper discharge of the Town's wastewater. This system has operated as an enterprise fund since 1988, which means that sewer rates charged to customers are calculated to cover all operating, capital and indirect expenses of the Sewer Division. Customer sewer utilization is determined based on water usage over the same period. Division Goals: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Infrastructure System project (AMI). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. 3600-3700 - Water/Sewer Enterprise 7 FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 % Enterprise Funds Retained Earnings $0 $0 $500,000 $0 $(500,000) (100.00)°/ User Charges $10,831,707 $11,887,286 $12,304,277 $13,434,147 $1,129,870 9.18% Connection Fees $1,824 $0 $0 $0 $0 % Investment Income $5,827 $8,000 $20,000 $8,000 $(12,000) (60.00)% Fees & Charges $462,270 $354,000 $362,000 $354,000 $(8,000) (2.21)% i • � � � • i • i � � i � • � 1 � • � � � i � • • � • • � • • � � i • � • � • � FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $279,417 $348,279 $421,922 $422,910 $988 0.23% Expenses $329,323 $335,965 $517,400 $536,400 $19,000 3.67% Cash Capital $200,000 $300,000 $400,000 $500,000 $100,000 25.00% Debt $1,352,192 $1,561,467 $1,406,381 $1,449,549 $43,168 3.07% MWRA $8,177,213 $8,432,789 $9,349,530 $10,284,483 $934,953 10.00% OPEB $3,004 $3,004 $3,004 $3,004 $0 % Indirects $514,111 $542,416 $588,040 $599,801 $11,761 2.00% . . � i . �� i : . � �, • � �, . : . �, • . - �, � • : � : ' , FY2022 FY2023 FY2024 FY2025 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase 3710 Sewer Enterprise $1,960,933 $2,245,711 $2,345,703 $2,408,859 $63,156 2.69% 3720- MWRA $8,177,213 $8,432,789 $9,349,530 $10,284,483 $934,953 10.00% Cash Capital $200,000 $300,000 $400,000 $500,000 $100,000 25.00% OPEB $3,004 $3,004 $3,004 $3,004 $0 % Indirects $514,111 $542,416 $588,040 $599,801 $11,761 2.00% - - - - � . � . � . � . � . . . � • . � � • � � • • � � � • • • � � � � � • � • � FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries &Wages $241,222 $291,096 $334,989 $334,847 $(142) (0.04)% Prior Year Retro Payments $0 $0 $0 $0 $0 % Overtime $38,195 $57,183 $86,933 $88,063 $1,130 1.30% Personal Services $279,417 $348,279 $421,922 $422,910 $988 0.23% Contractual Services $148,624 $184,801 $292,400 $308,400 $16,000 5.47% Util ities $149,329 $128,846 $132,000 $132,500 $500 0.38% Supplies $31,370 $21,958 $79,000 $79,500 $500 0.63% Small Capital $0 $360 $14,000 $16,000 $2,000 14.29% Expenses $329,323 $335,965 $517,400 $536,400 $19,000 3.6 7% Cash Capital $200,000 $300,000 $400,000 $500,000 $100,000 25.00% Debt $1,352,192 $1,561,467 $1,406,381 $1,449,549 $43,168 3.07% MWRA $8,177,213 $8,432,789 $9,349,530 $10,284,483 $934,953 10.00% OPEB $3,004 $3,004 $3,004 $609 $(2,395) (79.73)% Indirects $514,111 $542,416 $588,040 $599,801 $11,761 2.00% . . � i - - - . - �, � : . � �, • � �, . : . �, • �, � - : ' , 3600-3700 - Water/Sewer Enterprise 8 ��" -��'.. ��;, �� /��'� '; �'``h��, ■ �� Town of Lex�n to n jf� � � �� g � � i� ��i �>W � ��, �� , ��,.�; FY2025 Budget Development � �.. ,�� , ; �� , ,�4,; �'��"�C�,-` Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise FY2022 FY2023 FY2024 FY2025 Authorized/ApTpriated Staffin� Budget Budget Budget RequeSt S u pt. of Wate r & S ewe r 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Leadman 1 1 Heavy Equipment Operator* 2 2 1 1 DepartmentAssistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 Total FTE 4.9 4.9 4.9 4.9 Total FT/PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT *The FY2024 budget included an upgrade of a Heavy Equipment Operator to a Leadman 3600-3700 - Water/Sewer Enterprise 9 �� r�� - �< ;CJ, �, f'��`�" �` ��*��: ■ �� F _��,,, ow n o ex�n o n .� � � �� ,� �� .� � �� f;�µ; ��,��` FY2025 Budget Development , �: � � � ,� � �� , �� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Element: 3710 Sewer Operations Budget Description: The Sewer Operations budget funds one-half of the salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the wages of three Sewer division employees and two seasonal employees. Sewer staff work with the Water/SewerAbatement Board. The Sewer division is requesting Compensation of$422,910 which is an increase of$988 or 0.23% from FY2024, due to the cost of contractually obligated step increases and cost of living adjustments. The expense request of$536,400 is $19,000 or 3.67% more than FY2024, primarily due the cost of the new Advanced Metering Infrastructure system. Please note that debt service is subject to change for FY2025 as the impact of the proposed FY2025 sewer capital budget is evaluated. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $241,222 $291,096 $306,575 $306,059 $(516) (0.17)% 513000 Overtime $38,195 $57,183 $86,933 $88,063 $1,130 1.30% 514115 Prior Year Retro Payments $0 $0 $0 $0 $0 % 511010 Part-Time Wages $0 $0 $18,920 $19,294 $374 1.98% 512000 Seasonal Part-Time $0 $0 $7,794 $7,794 $0 % 514100 Sti pends $0 $0 $1,700 $1,700 $0 % Subtotal Compensation $279,417 $348,279 $421,922 $422,910 $988 0.23% 3600-3700 - Water/Sewer Enterprise 10 FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 520000 Contract Services $21,740 $19,181 $35,000 $35,000 $0 % 538080 Printing & Forms $663 $740 $3,000 $2,000 $(1,000) (33.33)% 530000 Professional Services $34,259 $11,910 $45,000 $45,000 $0 % 538110 Police Details $400 $960 $2,000 $2,000 $0 % 538010 Advertising $364 $677 $400 $400 $0 % 524020 Facility Service & Repair $71,221 $131,451 $120,000 $130,000 $10,000 8.33% 524030 Equip. Service & Repair $2,560 $300 $3,000 $3,000 $0 % 527020 Equipment Rental $0 $0 $500 $500 $0 % 538060 Catering/Meals $727 $507 $500 $500 $0 % 538050 Drug &Alcohol Testing $1,046 $833 $2,000 $3,000 $1,000 50.00% 542020 Postage & Mailing $10,888 $12,000 $13,000 $13,000 $0 % 530060 Prof Dev&Training $3,652 $5,648 $4,000 $5,000 $1,000 25.00% 530040 Sem./Workshops/Conf. $1,103 $594 $4,000 $4,000 $0 % 534040 Software Maintenance $0 $0 $60,000 $65,000 $5,000 8.33% 521000 Uti I ities $1,810 $1,800 $3,000 $3,000 $0 % 521010 E lectricity $137,500 $119,936 $120,000 $120,000 $0 % 531000 Water/Sewer $7,260 $3,801 $6,000 $6,000 $0 % 534020 Telephone $1,800 $1,700 $2,000 $2,000 $0 % 534030 Mobile Devices $960 $1,609 $1,000 $1,500 $500 50.00% 558000 S u ppl ies $3,984 $1,546 $5,000 $5,000 $0 % 542000 Office Supplies $313 $10 $500 $500 $0 % 573000 Membership/Dues $180 $125 $1,000 $1,000 $0 % 558010 Clothing&Safety Equipment $3,729 $5,531 $4,500 $6,000 $1,500 33.33% Chemicals&Cleaning 545010 Supplies $281 $256 $11,000 $10,000 $(1,000) (9.09)% 553030 M otors/Pu m ps $2,000 $0 $3,000 $3,000 $0 % 553040 Pipes & Fittings $5,764 $13,087 $6,000 $6,000 $0 % 553060 Tools/Lumber/Hardware $4,560 $1,079 $5,000 $5,000 $0 % Paving Supplies & 553070 Materials $5,000 $0 $5,000 $5,000 $0 % 548020 Vehicle Parts & Supplies $258 $0 $8,000 $8,000 $0 % 585010 Hydrants & Meters $300 $325 $25,000 $25,000 $0 % 553080 Sand & Gravel $5,000 $0 $5,000 $5,000 $0 % 585020 Small Equipment $0 $360 $500 $500 $0 % 542040 Office Equipment $0 $0 $500 $500 $0 % 585030 Veh icl es $0 $0 $13,000 $15,000 $2,000 15.38% Subtotal Expenses $329,322 $335,966 $517,400 $536,400 $19,000 3.67% 591000 Long-Term Debt Principal $1,121,395 $1,291,650 $1,160,350 $1,153,550 $(6,800) (0.59)% 591500 Long-Term Debt Interest $228,994 $252,267 $246,031 $209,224 $(36,807) (14.96)% 592510 I nterest on Tem p. Loa ns $1,803 $17,550 $0 $86,775 $86,775 % 595000 Repay Temp. Loans $0 $0 $0 $0 % 593000 Issuance Costs $0 $0 $0 $0 $0 -% Subtotal Debt $1,352,192 $1,561,467 $1,406,381 �1,449,549 $43,168 3.07% 3600-3700 - Water/Sewer Enterprise 11 FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase Total 3710 Sewer Enterprise $1,960,931 $2,245,712 $2,345,703 $2,408,859 $63,156 2.69% 3600-3700 - Water/Sewer Enterprise 12 �� r�� - �< ;CJ, �, f'��`�" �` ��*��: ■ �� F _��,,, ow n o ex�n o n .� � � �� ,� �� .� � �� f;�µ; ��,��` FY2025 Budget Development , �: � � � ,� � �� , �� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Element: 3720 Sewer MWRA Budget Description: The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's sewage. The FY2025 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2025 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2024. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 531010 MWRAAssessment $8,177,213 $8,432,789 $9,349,530 $10,284,483 934,953 10.00% Subtotal Expenses $8,177,213 $8,432,789 $9,349,530 $10,284,483 $934,953 10.00% Total 3720 MWRA $8,177,213 $8,432,789 $9,349,530 $10,284,483 $934,953 10.00% 3600-3700 - Water/Sewer Enterprise 13 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2025 Proposed Budget - Police Department Presentation PRE E TER• ITEM S N . NUMBER: Mike McLean, Chief of Police I.2 S UMMARY: C ategory:Informing No vote is�equested fo�this agenda item. Review preliminary FY2025 budget for the Police Department. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 11/30/2023 3:OOpm ATTACHMENTS: Description Type � �=��°��,��fm „��'c:��c��ai��r��.�=9�'�(�'�`'�.��M��.��,��;�,,�: �=��c�� ,uu��mmnuuwi�ii�m�'�;` ' ""uw.w.0 "'dHa�,muwui�v.rm , i v!/�o�m�i��ism��mve,'�. �.m�mm�, .: imm�mr , . �a�n i �� r�ir„� �� i.� ly!I��U'�� IIIIIWJ lll'f�� ! �U� �. �IIIIWII�� ' � 11 > MM1W II��IUw�� '.a II � c �i IIIIIIIIO Y �r�� uulJ� i h� ' :l � 'i(w�y Illl�i� III Jm L �i ((((�fNlllll%,i,- � � III�� „< i�� °ui��r��, �aw �y �� '��ii� �uU " v-,, �� IIIII � ' ��In�IV ,�% � �u IIV luuriii� '�, �m L� °irluu i 4�� >, Pll�'�JJY1J�� III'��M �w41N �'li(�(f��fu��' �` i r(��IIII � ��I' � ��II; rr�ui� J % ;,, W,�� YIPIF�VI G �u� e� �' � ;% �IM„ �" ��V��r r a��pml VIV v'��M� ��1�i�i � .1Will'��qlVl ' �; j d��m' ; �V� ' oii � �Yrr ll if��r � " �s;; Jyi'i�"�I�I � ; �IVII�"�s I�tr " II i , �iu� �� ,�, �II � VW �U�` ,i .�.�Poiiiii ,,,,,,,,� iiiiiiio ��.c. .�i,..,.� : ,, i.��i��oiiiiiiii �,. ,,,,,,�,� �� , NW r(i I IIIII � �o�,; » 2' �� ,' , i��w urE°� �IIIII �� n�� i � � ; �i��,a „� , �� i� 4'f� �m� uiN"' ; i� f4ii,;;, � I+�dd ; �� (u�y rfjf�+�+�, �� i, ,i'((�u i I�VVWVIIIIIIIVIIWI�WII� V(1' �W�� I � t r� i� J� '18 y'�,�' or l �I �41�, � i � uN ( �iO � � ,uo � �� y ��I' � " �l1� � [ /(�i� � J� � IVI Y'(i � " yii uilllll � � o �� 1 I� ,� I�I 1 i „ ' u � �j ,-- � �� '�� IiY� I" 141��1�I m 1 I I � � i ii � Il%T � � , Wj y (� I / i�W ,,` 1� i�i II�I�//��"tµiiim IIV �91�' � �� `� L � � � � III � � �, � I� �u�V�� rr� /f;�, �� '1n q i�� ,��I �I � / � � ✓ li » , � ., Jf � � i Iw �l I�"II � �„ � V '�H, ,�o� nN�- �` 4 � � „ .. ,. 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HM"' i " ��i� ' , u�iu'm"al �, �um- �uuu+i� %,uu II�� i ��IY�'�.. �e ��J� u�ouuum I� i w" �u�Ni1, � x�77� ��wuwum VIV Iuiu�uuN'�P „ . � ;rcmmr/("""' utin�pauuvarua�� .,,/ ;,; mmiP.�nmuun 1�, �II � %�,r�iiiiii�i�nr�ionumu�rii�urovoi,�ON�° `l�,� . Pol ice De artment p Re u ested B u d et q g Fiscal Year 2025 Submitted b : y M ichael McLean Pol ice Ch ief , Select Board Presentation November 30 2023 , ��„��. � ��"��'"�� `"`�"< ' �.�`� �� - ,_ �'�,�, ■ �%,a� r�� `�� Town of Lex�n to n �� W g � �� r�..�a�� '� � �� FY2025 Bud et Develo ment �� r�. ,�; 9' p � �� / ;,� ��`�� .._... Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Mission: The Lexington Police Department is a professional, accredited organization committed to working in partnership with the community to ensure the Town of Lexington is a safe and welcoming place to live, work and visit. Our mission is to provide high quality, accountable police services, reflecting the values of the community in a manner that affirms the fair and equitable treatment of all, where each individual matters and their rights are recognized and protected. A team of dedicated police officers, detectives, dispatchers and support staff effectively provide assistance in emergencies or in time of need, promote traffic, bicycle and pedestrian safety, prevent and investigate crimes, promote safety and actively engage the community to determine their needs and to deliver and refer important services to the community through a variety of programs, including problem solving and police department and civilian advocate programs. Budget Overview: The FY2025 Police Department level-service request of$9,552,758 reflects a net increase of$510,228 or 5.64% (compensation increases $449,264 or 5.71% and expenses increase $60,964 or 5.19%) from the FY2024 budget. The FY2025 requested police budget provides for the continuation of level service that in FY2023 met 15,343 calls for service and 711 crimes investigated. The current Police Department stafF includes 66 full-time and 25 part-time employees with personnel representing 87.1% of the budget. The remaining 12.9% for expenses cover necessary supplies, contracts and equipment. Our efForts are coordinated through seven police programs: Police Administration, Patrol & Enforcement, Traffic Bureau, Investigations & Prevention, Dispatch, Animal Control and School Crossing Guards. The Police Department regularly seeks grants and other methods of alternative funding. In FY2023, we were awarded the State 911 Support & Incentive Grant in the amount of $109,744 to defray the costs of salaries for enhanced 911 Dispatch personnel. The Police Department is currently funded for 50 Police OfFicers and 10 Dispatchers including a Dispatch Supervisor. At this time, all collective bargaining units within the Department have settled with the Town of Lexington through 06/30/25 with the exception of the LPPA, as their contract is through 06/30/26. The Police Department has liaisons with or staff assigned or appointed to the Transportation Safety Group, Human Rights Committee, Community Crisis Intervention Team, Development Review Team, Parking Management Group and the Town Celebrations Committee. Due to the availability of police statistics and overlapping areas of interest, the Police Department frequently contributes to the Vision for Lexington Committee, Safe Routes to School, School Committee, Lexington High School, Sustainable Lexington Committee, Lexington Center Committee, Bicycle 4100 - Law Enforcement 1 Advisory Committee, Human Services Committee, Development Review Team, and the Lexington Youth Commission. Police Department 12-18 Month Goals: 1. The stafFing of the Lexington Police Department has not significantly changed in over 50 years. It is imperative to continue to review and evaluate current programs and positions within the department. This process most likely will result in a request for staffing increases to ensure the department is meeting the demands of the Massachusetts POST and Accreditation Commissions and high expectations of the community. 2. The completion of the new Police Headquarters is scheduled for late spring/early summer of 2024. It will require a comprehensive plan to move all of the files and equipment from the temporary station. This will require a tremendous amount of teamwork among all of the staff in the department. It is also imperative to continue to collaborate with the CTA Construction Managers and members of the Facilities Department to ensure a successful completion to the project. We plan to engage the community to organize events that will bring members of the community in to tour their new station as well. 3. The Lexington Police Department is currently a member of the Jail Diversion Program who provide two full time Mental Health Clinicians. These clinicians specialize in responding with police to calls involving members of the community in mental health crisis or substance abuse. Lexington has experienced an increase in the number of these calls much like other communities in Massachusetts and across the nation. The Lexington Police Department will be exploring a grant that will bring a full time clinician embedded in the new station alongside the members of the department. This service will allow the department to offer immediate services to those in need and provide consistent follow up to individuals with multiple involvements with public safety and other town departments. Program Improvement Requests Comp. Expenses Benefits Total Deputy Chief Position $ 189,000 $ $ 20,473 $ 209,473 School Resource Officer $ 102,018 $ $ 19,211 $ 121,229 Code Enforcement Officer $ 16,000 $ $ $ 16,000 ,,,,,,,,, ,,,,,,,,, ,,,,,,,,,, ,�„«,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,� ,,,,,,,,, ,,,,,,,,� ,,,,,,,,�,,,,,,,,� Total 41�0 by R�eque�t $ �07,�1� $ — $ 39,684 $ �46,702 4100 - Law Enforcement 2 FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $7,565,076 $8,322,880 $8,826,530 $9,336,758 $510,228 5.78% Fees & Charges Fees $92,420 $118,272 $115,000 $115,000 $0 % F i nes & Forfeitu res $79,398 $111,594 $98,000 $98,000 $0 % Licenses & Permits $3,900 $3,313 $3,000 $3,000 $0 % Parking Fund* $312,100 $0 $0 $0 $0 % � . . . � . . � . � . . � . � • . � � � . • � � � • � � � • � � �� • � � � •� � FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $7,047,347 $7,484,155 $7,868,662 $8,317,926 $449,264 5.71% Expenses $1,005,548 $1,071,903 $1,173,868 $1,234,832 $60,964 5.19% � . . . � . . � . � . . � . � • . ' � � . • � . � • � . • � . � �� • � � . •� � FY2022 FY2023 FY2024 FY2025 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase Total 4110 Police Administration $1,645,214 $1,862,299 $1,917,504 $1,956,305 $38,801 2.02% Total 4120 Patrol & Enforcement $4,204,150 $4,352,106 $4,717,591 $5,124,955 $407,364 8.64% Total 4130 Traffic Bureau $389,295 $390,378 $382,174 $407,443 $25,269 6.61% Total 4140 Investigations $832,152 $899,250 $1,009,435 $1,028,121 $18,686 1.85% Total 4150 Dispatch $759,419 $816,400 $779,975 $788,957 $8,982 1.15% Total 4160 Animal Control $69,728 $73,102 $75,400 $75,400 $0 % Total 4170 Crossing Guards $152,937 $162,524 $160,451 $171,577 $11,126 6.93% � i • • � i • � � � � i � • i • � 1 • . 11 . • � • 1 • � . • 1 � 1 1 � • � 1 • • , FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries &Wages $5,575,843 $5,979,255 $6,822,838 $7,154,150 $331,312 4.86% Prior Year Retro Payments $0 $0 $0 $0 $0 % Overtime $1,471,504 $1,504,901 $1,045,824 $1,162,976 $117,152 11.20% Personal Services $7,047,347 $7,484,156 $7,868,662 $8,317,126 $448,464 5.70% Contractual Services $330,177 $381,889 $402,578 $417,812 $15,234 3.78% Utilities $111,930 $114,017 $157,723 $153,453 $(4,270) (2.71)% Su ppl ies $264,609 $280,424 $230,067 $231,567 $1,500 0.65% Small Capital $298,832 $295,573 $383,500 $432,000 $48,500 12.65% Expenses $1,005,548 $1,071,903 �1,173,868 $1,234,832 $60,964 5.19% � • • � � • � � � � � � • � � • 1 � � � � � • � � • � • r • • � � �� • � � � � • � *Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits, Depot Square lot fees,and parking meter revenue. 4100 - Law Enforcement 3 ,: ��`�, ��`��,,_ � -�w... � �� `,, ■ � �- -�� Town of Lex�n ton ;� r:µ�,, g � , �; , �, ,��a :..��r� � �� ... �� N�� ;j FY2025 Budget Development �� ,� �,�� ;,��.��:��w�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement FY2022 FY2023 FY2024 FY2025 Authorized/Appropriated Staffin� Budget Budget Budget Request Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain ofAdministration 1 1 1 1 Administrative Sergeant 1 1 1 1 Lieutenants (Patrol) 4 4 4 4 Sergeants (Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant (Detective) 1 1 1 1 Sergeant (Detective-Prosecutor) 1 1 1 1 Detectives; Major Case 3 3 3 3 Family Services Detective 1 1 1 1 School Resource Officer 1 1 1 1 Community Resource Officer 1 1 1 1 Cadets - 6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement OfFicer 1 1 1 1 Dispatch Supervisor 1 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control - 1 part-time Parking LotAttendants - 8 part-time Crossing Guards - 18 part-time 3.69 3.91 3.91 3.91 Total FTE 72.75 72.97 72.97 72.97 50 Officers 50 Officers 50 Officers 50 OfFicers Total FT/PT 66 FT/24 PT 66 FT/25 PT 66 FT/25 PT 66 FT/25 PT 4100 - Law Enforcement 4 ,: ��`�, ��`��~ � -�w... � " ■ r ' ``�,.�`� f � F ow n o ex�n o n ,� _ , � �� , = � ��,�� i� '«� ` �-':�� ; �� f�� N�� _ �,�, FY2025 Budget Development �� ,� , ,�� ;,��.��,��:�9�1�w°�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4110 Police Administration Budget Description: The Chief and two Captains serve the community and employees by overseeing administrative and operational functions including: budget, recruitment, planning and research, training, records, information systems, fleet and equipment, purchasing, union afFairs, policy, special events, personnel, traffic, parking, performance measurement, communications, patrol, investigation, special services and programming. Each of the four patrol Lieutenants leads a team of patrol officers, dispatchers and sergeants, providing 24/7 police services. An administrative Sergeant tends to the accreditation program as well as detail and event planning. An office manager and a department clerk provide critical support through records management, accounting and statistical reports, payroll, public information, billing, scheduling and database applications. Six police cadets work on a part-time basis in various operational and administrative support functions. One mechanic is responsible for the transportation and fleet needs of the department including purchasing, equipping, maintaining, repairing and replacing vehicles and other specialized equipment. FY2025 Requests: Wages are increasing $41,571 or 2.28% due to the cost of contractually obligated step increases and cost of living adjustments Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Contract Services was increased $5,000 in FY24 for software intended for Community Feedback Surveys. Unfortunately, the software was not compatible with the Town's software. We are maintaining this amount in FY25 but instead will use these funds for software for the new accreditation requirements. Telephone decreased by $4,270 during an audit and we have a $1,500 increase in dues; $500 for C4RJ and $1,000 for maintaining the new PowerStandards with the Massachusetts Police Accreditation Commission. 4100 - Law Enforcement 5 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Reg u lar Wages $1,136,770 $1,368,438 $1,199,917 $1,227,296 $27,379 2.28% 514000 Night Differential $28,843 $53,386 $54,208 $55,291 $1,083 2.00% 513000 Overtime $325,197 $283,713 $205,217 $209,321 $4,104 2.00% 514050 ECl/Quinn $0 $0 $209,241 $214,274 $5,033 2.41% 514060 Holiday Pay $40,329 $47,273 $57,969 $59,128 $1,159 2.00% 514090 Longevity $900 $900 $3,400 $3,400 $0 % 511010 Part-Time Wages $31,914 $24,802 $87,313 $90,126 $2,813 3.22% 514100 Stipends $0 $0 $9,550 $9,550 $0 % Subtotal Compensation $1,563,953 $1,778,512 $1,826,815 $1,868,386 $41,571 2.28% 520000 Contract Services $9,469 $11,104 $14,024 $14,024 $0 % 538080 Pri nti ng & Forms $208 $1,687 $1,500 $1,500 $0 % 572000 Mileage $579 $582 $500 $500 $0 % 542020 Postage & Mailing $416 $102 $500 $500 $0 % 530060 Prof Dev&Training $10,700 $19,900 $11,850 $11,850 $0 % 571000 Travel $10,146 $8,157 $10,500 $10,500 $0 % 530040 Sem./Workshops/Conf. $445 $1,001 $1,000 $1,000 $0 % 534020 Telephone $17,105 $10,587 $13,320 $9,050 $(4,270) (32.06)% 534030 Mobile Devices $4,643 $3,915 $6,200 $6,200 $0 % 558000 Supplies $4,599 $7,324 $7,000 $7,000 $0 % 542000 Office Supplies $3,384 $4,333 $4,400 $4,400 $0 % 573000 Membership/Dues $10,759 $11,111 $11,195 $12,695 $1,500 13.40% 558010 Cloth i n & Safet Eq u i pme nt $8,808 $3,983 $8,700 $8,700 $0 % Subtotal Expenses $81,261 $83,786 $90,689 $87,919 $(2,770) (3.05)% Total 4110 Police Administration $1,645,214 $1,862,298 $1,917,504 $1,956,305 $38,801 2.02% 4100 - Law Enforcement 6 ,: ��`�, ��`��~ � -�w... � " ■ r ' ``�,.�`� f � F ow n o ex�n o n ,� _ , � �� , = � ��,�� i� '«� ` �-':�� ; �� f�� N�� _ �,�, FY2025 Budget Development �� ,� , ,�� ;,��.��,��:�9�1�w°�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4120 Patrol & Enforcement Budget Description: The patrol division consists of 34 officers; there are 29 patrol officers and 5 Sergeants. They provide a wide variety of front-line services 24/7 that include: intervening in emergencies, promoting traffic safety, preventing and investigating crime and responding to a multitude of service needs within the community. The patrol division uses a deployment plan that divides the Town into four sectors and assigns one ofFicer to each. In FY2023, Patrol responded to 15,343 calls for service and 711 crimes were investigated. Many incidents require more than one officer to respond, such as car crashes, domestic disturbances, mental health responses and arrest situations. FY2025 Requests: The FY2025 wage increases reflect step increases for newer ofFicers and a new contractual agreement with the IBPO 501 (Superior Officers), LPPA Lexington Police Patrol Officer's Association (Patrol OfFicers & Detectives) and AFSCME Local 1703 (Dispatchers). There is an increase of$1,200 to send all of the female officers to the MAWLE Conference (Massachusetts Association of Women in Law Enforcement). Small Equipment increased $16,500 due to the ongoing rising costs of keeping the Department's portable and mobile radios up to date as well as the cruiser laptops/tablets and accessories. Portable and mobile radios are approximately $5,500 each and the cruiser laptops/tablets/accessories run in the area of$8,500 each per Massachusetts State Contracts. Lastly, we show an increase of 9.85% or $32,000 in Vehicles due to the purchase of all Hybrid vehicles as well as one electric vehicle each year along with the costs associated to transfer and/or upgrade the equipment to fabricate these vehicles for Police use. This will help move our fleet towards the Town and Select Board goals of utilizing fuel efficient and zero emissions vehicles. There is a considerable cost difference between hybrid/ electric vehicles and gasoline powered vehicles. 4100 - Law Enforcement 7 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $2,582,016 $2,660,827 $2,620,023 $2,785,614 $165,591 6.32% 514000 Night Differential $63,156 $60,392 $147,007 $135,054 $(11,953) (8.13)% 513000 Overtime $838,216 $852,334 $621,864 $732,069 $110,205 17.72% 514050 EC I/Qu i n n $0 $0 $398,020 $478,343 $80,323 20.18% 514060 Hol ida Pa $147,911 $148,475 $182,238 $195,736 $13,498 7.41% Subtotal Compensation $3,631,299 $3,722,028 $3,969,152 $4,326,816 $357,664 9.01% 520000 Contract Services $15,082 $20,041 $18,779 $18,779 $0 % 524030 Equip. Service & Repair $18,861 $22,730 $19,702 $19,702 $0 % 572000 Mileage $6,182 $3,254 $6,000 $6,000 $0 % 530060 Prof Dev&Training $177 $16,326 $19,750 $19,750 $0 % 530040 Sem./Workshops/Conf. $1,963 $179 $1,500 $2,700 $1,200 80.00% 534040 Software Maintenance $6,000 $6,000 $6,000 $6,000 $0 % 534060 Comm. & Network Supp. $13,998 $12,243 $22,083 $22,083 $0 % 534030 Mobile Devices $14,612 $10,237 $12,000 $12,000 $0 % 531030 Gasoline/Diesel $66,670 $78,561 $115,200 $115,200 $0 % 558000 Supplies $48,342 $85,437 $55,300 $55,300 $0 % 573000 Membership/Dues $200 $200 $3,500 $3,500 $0 % 558010 Clothing &Safety Equipment $52,042 $47,860 $56,750 $56,750 $0 % 548010 Engine Oils/Lubricants $2,650 $3,935 $3,375 $3,375 $0 % 548020 Vehicle Parts & Supplies $27,239 $27,504 $25,000 $25,000 $0 % 585020 S mal I Eq u i pment $83,503 $55,573 $58,500 $75,000 $16,500 28.21% 585030 Vehicles $215,329 $240,000 $325,000 $357,000 $32,000 9.85% Subtotal Expenses $572,850 �630,080 $748,439 $798,139 $49,700 6.64% Total 4120 Patrol & Enforcement $4,204,149 $4,352,108 $4,717,591 $5,124,955 $407,364 8.64% 4100 - Law Enforcement 8 ,: ��`�, ��`��~ � -�w... � " ■ r ' ``�,.�`� f � F own o ex�n o n ,� _ , � �� , = � ��,�� i� '«� ` �-':�� ; �� f�� N�� _ �,�, FY2025 Budget Development �� ,� , ,�� ;,��.��,��:�9�1�w°�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4130 TrafFic Bureau Budget Description: ATraffic Bureau Supervisor oversees the handling of parking permits, parking enforcement, parking receipts and fine collection, traffic crash and citation data entry. The Traffic Bureau includes the Parking Enforcement Officer and one Account Clerk. The parking component includes 531 parking meters, the Depot Lot in Lexington Center, the leased permit lots and the parking permit program. FY2025 Requests: The increase in compensation is the result of contractual obligations for step increases and cost of living adjustments. We anticipate Contract Services to increase 12.0% or $12,000 due to parking in the center returning to pre-pandemic levels as well as the increased costs associated with the PayByPhone App throughout the center and not only in the Depot Square Lot. Lease Agreements is up 7.15% or $2,034 due to contractual lease obligations with the Church of Our Redeemer as well as Eversource for use of their parking lots. Parking Meter Revenue and Parking Permit Revenue have been slightly increasing since the dramatic decrease in FY2021 due to the pandemic, Center Streetscape project and meter upgrades. The Parking Permit Program was temporarily suspended until March of 2023. $90,910 was transferred out of our Traffic Bureau part-time wage account in FY2022 as the Town indefinitely suspended the parking lot attendant program in Depot Square and those part-time wages are no longer an expense of the Police Department Budget. The Pay6yPhone app is now being utilized for all meters throughout the Town increasing Revenue as well. We anticipate a steady increase in revenue now that all the upgrades have been made and parking programs and enforcement have resumed. Fiscal Year FY2019 FY2020 FY2021 FY2022 FY2023 Parking Meter Revenue $ 423,658 $ 301,598 $ 137,328 $ 148,834 $ 160,143 Parking Permit Revenue $ 73,173 $ 61,019 $ (399) $ $ 57,215 Pay-by-Phone Revenue $ $ $ $ 30,474 $ 64,999 Lot Reve n u e $ 126,049 $ 83,859 $ $ $ EV Charge Revenues $ $ $ 1,376 $ 7,738 $ 12,961 Total $ 622,880 $ 446,476 $ 138,305 $ 187,046 $ 295,318 4100 - Law Enforcement 9 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $216,620 $213,905 $216,057 $227,253 $11,196 5.18% 513000 Overti me $3,733 $4,978 $3,007 $3,046 $39 1.30% 514090 Longevity $900 $900 $2,900 $2,900 $0 % 511010 Part-Time Wa es $33 $0 $0 $0 $0 % Subtotal Compensation $221,286 $219,783 $221,964 $233,199 $11,235 5.06% 520000 Contract Services $69,619 $88,253 $100,000 $112,000 $12,000 12.00% 538080 Pri nti ng & Forms $1,326 $2,379 $5,000 $5,000 $0 % 524030 Equip. Service & Repair $2,267 $7,750 $8,600 $8,600 $0 % 527030 Lease Agreements $27,320 $27,626 $28,460 $30,494 $2,034 7.15% 530060 Prof Dev&Training $272 $125 $500 $500 $0 % 558000 Supplies $29,911 $24,439 $2,850 $2,850 $0 % 542000 Office Supplies $3,098 $3,460 $3,000 $3,000 $0 % 543000 Repair Parts $5,401 $9,260 $9,000 $9,000 $0 % 558010 Clothing & Safety Equipment $28,261 $5,209 $2,400 $2,400 $0 % 553060 Tools/Lumber/Hardware $534 $2,094 $400 $400 $0 % Subtotal Expenses $168,009 $170,595 $160,210 $174,244 $14,034 8.76% Total 4130 Traffic Bureau $389,295 $390,378 $382,174 $407,443 $25,269 6.61% 4100 - Law Enforcement 10 ,: ��`�, ��`��~ � -�w... � " ■ r ' ``�,.�`� f � F ow n o ex�n o n ,� _ , � �� , = � ��,�� i� '«� ` �-':�� ; �� f�� N�� _ �,�, FY2025 Budget Development �� ,� , ,�� ;,��.��,��:�9�1�w°�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4140 I nvestigations/Prevention Budget Description: A Lieutenant leads a team of 1 Sergeant (Prosecutor) and 6 detectives. The Bureau Commander coordinates investigations to identify and prosecute criminals and develop public safety prevention and community outreach programs. Additional responsibilities include: evidence and property control; firearms licensing; youth diversion program; Communities for Restorative Justice liaison (C4RJ); and internal investigations. The Sergeant (Prosecutor) serves as the department's liaison to the Middlesex DistrictAttorney's Office, the district, juvenile and superior courts, conducts traffic and show cause hearings and schedules ofFicers for court testimony as needed. Three detectives work major cases and process crime scenes including: robbery, burglary, arson, identity theft, threats and assaults. They work closely with State, Federal and regional investigators targeting criminal activity that impacts Lexington. The family services detective (FSO) investigates sexual assaults, domestic abuse and missing persons; the FSO also registers and monitors local sex offenders. The FSO is the liaison for the Domestic Violence Service Network (DVSN), which is a community-based advocate partnership providing intervention, counseling and support to victims. One detective is assigned as School Resource Officer (SRO) at Lexington High School. One detective is assigned as a Community Resource Officer to assist with crime prevention programs and assist the public in recovering from crimes such as identity theft and is responsible for participating and creating multiple levels of community engagement. FY2025 Requests: The wage increases reflect contractual obligations for cost of living adjustments. There are no increases proposed for expenses. 4100 - Law Enforcement 11 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $664,598 $712,795 $712,202 $726,379 $14,177 1.99% 514000 Night Differential $22,197 $24,299 $24,931 $25,429 $498 2.00% 513000 Overtime $50,712 $73,143 $48,531 $49,162 $631 1.30% 514050 ECl/Quinn $0 $0 $123,648 $126,043 $2,395 1.94% 514060 Holida Pa $45,374 $40,324 $49,516 $50,501 $985 1.99% Subtotal Compensation $782,881 $850,561 $958,828 $977,514 $18,686 1.95% 520000 Contract Services $10,670 $10,087 $12,000 $12,000 $0 % 524030 Eq u i p. Service & Repai r $5,785 $4,886 $6,000 $6,000 $0 % 572000 M i leage $777 $698 $1,000 $1,000 $0 % 530060 Prof Dev&Training $2,736 $946 $2,800 $2,800 $0 % 530040 Sem./Workshops/Conf. $2,120 $1,942 $2,000 $2,000 $0 % 534050 Hardware Support $4,170 $4,200 $5,770 $5,770 $0 % 534020 Telephone $417 $943 $600 $600 $0 % 534030 Mobile Devices $338 $0 $600 $600 $0 % 558000 S u ppl ies $6,968 $15,079 $8,087 $8,087 $0 % 573000 Membership/Dues $6,309 $6,205 $6,250 $6,250 $0 % 558010 Clothin & Safet Equipment $8,983 $3,704 $5,500 $5,500 $0 % Subtotal Expenses �49,273 $48,690 $50,607 �50,607 $0 % Tota141401nvestigations $832,154 $899,251 $1,009,435 $1,028,121 $18,686 1.85% 4100 - Law Enforcement 12 ,: ��`�, ��`��~ � -�w... � " ■ r ' ``�,.�`� f � F ow n o ex�n o n ,� _ , � �� , = � ��,�� i� '«� ` �-':�� ; �� f�� N�� _ �,�, FY2025 Budget Development �� ,� , ,�� ;,��.��,��:�9�1�w°�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4150 Dispatch Budget Description: A communication center under joint authority of the fire and police chiefs is located at the police station. Ten professional civilian dispatchers, including a dispatch supervisor, direct the proper resources in response to medical, fire or police service calls. The center is also a critical information and communication link for police, public works and fire department field units and other regional public safety agencies and town departments. FY2025 Requests: Compensation is increasing by $8,982 or 1.21% from FY2024 due to contractual obligations for step increases and cost of living adjustments. There are no proposed increases in expenses. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $397,197 $429,042 $509,301 $515,665 $6,364 1.25% 514000 Night Differential $16,054 $14,295 $21,321 $21,466 $145 0.68% 513000 Overtime $253,646 $290,734 $167,205 $169,378 $2,173 1.30% 514060 Holiday Pay $24,171 $24,675 $29,925 $30,225 $300 1.00% 511010 Part-Time Wages $11,920 $0 $0 $0 $0 % 514090 Longevity $0 $0 $3,700 $3,700 $0 % 514100 Stipends $0 $0 $8,000 $8,000 $0 % Subtotal Compensation $702,988 $758,746 $739,452 $748,434 $8,982 1.21% 520000 Contract Services $18,000 $21,040 $3,000 $3,000 $0 % 571000 Travel $3,984 $0 $4,000 $4,000 $0 % 572000 Mileage $453 $149 $700 $700 $0 % 530060 Prof Dev&Tra i n i ng $3,789 $3,068 $6,000 $6,000 $0 % 534040 Software Maintenance $2,412 $3,592 $4,700 $4,700 $0 % 534050 Hardware Support $1,360 $960 $3,660 $3,660 $0 % 534060 Comm. & Network Supp. $10,558 $11,554 $2,000 $2,000 $0 % 534020 Telephone $8,145 $9,775 $9,803 $9,803 $0 % 558000 Supplies $1,353 $5,616 $1,260 $1,260 $0 % 558010 CI oth i ng &Safety Eq u i pment $6,378 $1,900 $5,400 $5,400 $0 % Subtotal Expenses $56,432 $57,654 $40,523 $40,523 $0 % Total 4150 Dispatch $759,420 $816,400 $779,975 $788,957 $8,982 1.15% 4100 - Law Enforcement 13 ,: ��`�, ��`��~ � -�w... � " ■ r ' ``�,.�`� f � F ow n o ex�n o n ,� _ , � �� , = � ��,�� i� '«� ` �-':�� ; �� f�� N�� _ �,�, FY2025 Budget Development �� ,� , ,�� ;,��.��,��:�9�1�w°�.�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4160 Animal Control Budget Description: In October 2015, the Towns of Lexington and Bedford entered into an agreement to share a full-time Animal Control OfFicer with 70% or 27-hours per week in Lexington. The Animal Control OfFicer (ACO) is an employee of the Town of Bedford. The ACO will continue to work cooperatively with the Board of Health on animal-related health issues. The ACO acts as the Inspector of Animals on behalf of the Commonwealth of Massachusetts and the Board of Health. In this capacity, the ACO investigates all reports of contagious or infectious diseases affecting animals as well as the quarantine of any such animal. The ACO enforces State and Town laws regarding sanitation standards at facilities where animals are kept and regulations governing the keeping of animals such as licensing, leash law, excessive barking or biting. FY2025 Requests: Contract Services currently reflects level funding, but this may be updated to reflect updates from the Town of Bedford before the budget is finalized. The Town of Bedford bills LPD quarterly for our portion which is paid from Contract Services. There are no proposed increases in expenses. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 % 511010 Part-Time Wages $0 $0 $0 $0 $0 % 514100 Sti ends $0 $0 $0 $0 $0 % Subtotal Compensation $0 $0 $0 $0 $0 % 520000 Contract Services $65,588 $68,877 $71,200 $71,200 $0 % 524030 Equip. Service & Repair $2,748 $451 $1,500 $1,500 $0 % 558000 Supplies $948 $3,182 $2,500 $2,500 $0 % 558010 Clothin &Safet E ui ment $444 $591 $200 $200 $0 % Subtotal Expenses $69,728 $73,101 $75,400 $75,400 $0 % Total 4160 Animal Control $69,728 $73,101 $75,400 $75,400 $0 % 4100 - Law Enforcement 14 ,: �� , , ,,;��"""� ��"<' �� `��`,, ■ ,� � , � ,�,; ow n o ex�n o n �� m�a �m�� I � m�! �.:f ��1 �� N�� _ �(,�, FY2025 Budget Development `��.�� ,� '`,� �� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4170 Crossing Guards Budget Description: There are 9 schools including the WaldorF School in Lexington receiving crossing guard assistance. On a typical day 17 crossing positions are assigned to assist children crossing roadways as they walk to and from school. To fill these positions, we currently have a stafF of 12 part-time Crossing Guards and 8 per-diem Crossing Guard Assistants. The Waldorf School reimburses the Town of Lexington for providing one Crossing Guard on Mass Avenue for their school calendar year. FY2025 Requests: Compensation is increasing by $11,126 or 6.77% from FY2024 due to the recently settle collective bargaining contract. There are no proposed increases in expenses. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Ti me Wages $144,939 $154,526 $152,451 $162,777 $10,326 6.77% 511010 Longevity $0 $0 $0 $800 $800 % 514115 Prior Year Retro Pa ments $0 $0 $0 $0 $0 % Subtotal Compensation $144,939 �154,526 $152,451 $163,577 $11,126 7.30% 558010 Clothing &Safety Equipment $7,998 $7,998 $8,000 $8,000 % Subtotal Expenses $7,998 $7,998 $8,000 $8,000 $0 % Total 4170 Crossing Guards $152,937 $162,524 $160,451 $171,577 $11,126 6.93% 4100 - Law Enforcement 15 FY2025 Pro ram Improvement Request # 1 of 3 g Department: Police Element: 4110 - Police Administration PIR Title: Deputy Chief Position Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages 1.00 $ 189,000 $ 189,000 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 1.00 $ $ 189,000 $ 189,000 Benefits Benefits Eligible? 1 $ 20,473 $ 20,473 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: The current upper command stafF structure at the Lexington Police Department has consisted of a Chief and two (2) Captains for approximately fifty (50) years. The Lexington Police Department currently has fifty (50) sworn ofFicers or 1.4 police officers per one thousand (1,000) residents. The national average is 2.4, which would put the stafFing of the department at eighty one (81) officers. Both Captains are currently members of IBPO Local 501, the Superior OfFicer's bargaining unit, which also includes Lieutenants and Sergeants with a total of fourteen (14) members. With this current arrangement, the Chief does not have the luxury of discussing certain union concerns as they arise and contract negotiations. In the past fiscal year a Captain has played a prominent role in a disciplinary issue that went to an arbitration hearing and will most likely continue in the Superior Court system. Having an upper command staff inember participate in these processes as a member of the same collective bargaining unit is a direct conflict of interest and could potentially lead to the perception of bias. The department is also under a new system of annual mandatory reporting and submissions through the Massachusetts Police Accreditation Commission and the POST Commission (Peace Officer Standards and Training). These standards have put a tremendous amount of stress on our stafFing for completion. We currently share these duties among a Captain, Lieutenant and Sergeant. There are major implications if these submissions are not completed or met on time. They include de-certification or loss of accreditation status. A specific staff inember dedicated to Accreditation, POST and training is 4100 - Law Enforcement 16 vital to ensure the most efficient operation of the department and providing services to the community. To remedy the two above mentioned concerns, I am requesting the creation of a Deputy Chief's Position that would not be a member of a collective bargaining unit. In the past, we have requested an additional Lieutenant's position through a program improvement that would allow the department to address our Accreditation and POST concerns. The addition of a Deputy Chief's position would allow us to meet these concerns without adding another Lieutenant's position. The Deputy Chief's position is commonplace in area departments for similar above mentioned issues. Service Implication: A Deputy Chief's position would allow a change to the upper command staff of the department which would create a clear command structure that flows proportionally from the Chief, to the Deputy Chief, to the Captains, etc. In addition to their duties and responsibilities which would include fiscal management and personnel matters, as a non-union position, the Deputy Chief would be responsible for assisting in maintaining sound union and management relations, including participating on behalf of management in grievance hearings, collective bargaining meetings, and other union and management meetings or forums. This position would also provide the flexibility to utilize other members of the command stafF to fulfill much needed roles in the areas of training, Accreditation and POST. Modern, professional policing is organic and the expectations from the community and professional organizations are changing and increasing every day. The staffing of the Lexington Police Department has not changed in approximately fifty (50) years. For the Lexington Police Department to continue to successfully serve the needs of the community, we need to continue to evaluate the department and address the needs that will improve upon our ability to serve the community. 4100 - Law Enforcement 17 FY2025 Pro ram Improvement Request # 2 of 3 g Department: Police Element: 4140 - I nvestigations and Prevention PIR Title: School Resource Officer Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages 1.00 $ 102,018 $ 102,018 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 1.00 $ $ 102,018 $ 102,018 Benefits Benefits Eligible? 1 $ 19,211 $ 19,211 Expenses $ $ Total Expenses $ $ $ Purpose/Description of Request: The Lexington Police Department currently has one (1) dedicated School Resource OfFicer for the Lexington School District which currently has a student enrollment of 6,832. The current School Resource Officer covers ten (10) schools: Lexington High School, two middle schools, six elementary schools and the Lexington Children's Place. Our current SRO is stationed at the Lexington High School and responds to other locations as needed. Our intention is to assign another full time School Resource Officer dedicated to the middle schools and supplement the need to the elementary schools. The School Resource Officer wears numerous hats within the police department and schools. In addition to being a fully trained detective, as the liaison to the schools and school department, they are expected to: • Maintain a working relationship with all ten (10) schools and act as a resource for administrators, faculty, parents and students. • Conduct crime prevention and safety programs within the school and community on a variety of topics including: personal safety, child safety, bicycle, vehicle and pedestrian safety, school bus safety, substance abuse and alcohol education, social media safety and other trending topics. 4100 - Law Enforcement 18 • Acts as a liaison to the schools involving reports and investigations including larceny, assaults, sexual assaults, vandalism, peer on peer altercations, 51 A reports, threats, harassment and bullying. • Maintain a working relationship with the Middlesex DistrictAttorney Child Protection Unit as well as the Department of Children and Families and the services provided by these offices. Work with school officials, juvenile probation and the Family Services Officer to provide current community resources and support agencies to families requiring assistance. • Coordinate/facilitate restorative justice and juvenile diversion programs for school and community offenses. Service Implication: The results of the Anderson/Krieger Report of 2021 clearly revealed the School Resource Officer position is respected and well received by the staff of LHS, parents and students. The SRO acts as a conduit for positive two way communication to take place between the organizations. Having police stafF in the schools with a focus on community engagement will promote increased interaction, communication and sharing of information concerning potentially dangerous situations before they arise and be able to offer town resources as needed. Adding an additional full time School Resource Officer to the department would instantly increase our presence with students in grades 6-12. It would also allow more freedom to coordinate program and events involving other members of the department that reach more of the school community. 4100 - Law Enforcement 19 FY2025 Pro ram Improvement Request # 3 of 3 g Department: Police Element: 4110 - Police Administration PIR Title: Code Enforcement Officer Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages 0.22 $ 16,000 $ 16,000 513000 Overtime $ Other Compensation $ Total Compensation 0.22 $ $ 16,000 $ 16,000 Benefits Benefits Eligible? 0 $ $ Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: As a result of Article 10 of the 2021 Special Town Meeting, limited and in the case of commercial landscape companies, banned the use of gas powered leaf blowers in the Town of Lexington. Article 10 was approved by the Office of the Attorney General on June 10, 2022, well into the landscaping season. A major point of the article was to ban the use of gas powered leaf blowers by commercial landscaping companies during the summer months from June 1st to September 14th. As to be expected, there was a need for clarification and education in the community as well as with the contractors in town. This system gave no clear avenue for reporting nor for a coordinated response to violations. By default, the responsibility of enforcement came to the Police Department, who does not have the bandwidth to respond to complaints as they are received and to observe violations in progress nor have the ability to speak with contractors and residents at the time. To properly enforce this By-Law, we are requesting the creation of a part-time, seasonal Code Enforcement Officer who in addition to enforcement of the leaf blower ordinance, could also be the primary responder and enforcer of other By-Laws concerning issues like trees and noise. This position could be under the umbrella of zoning and collaborate with the DPW, Health and Police Departments. The proposed schedule would be May 1 st through September 30th working twenty (20) hours a week or more if needed. 4100 - Law Enforcement 20 Service Implication: Article 10 is a quality of life ordinance that if it is not properly enforced can cause resentment of the residents who voted for it. This ordinance needs a system where there can be a centralized contact to report violations and a mechanism for prompt response. Although the Police Department is a twenty four hour organization, there are a myriad of reasons why they should not be the primary enforcement department. The violation of this ordinance is a civil violation and therefore would not necessitate a response over the vast majority of calls for service at the police department. Over the past few years, the police profession has been under scrutiny during times of social justice movements and the demand for equitable treatment by officers throughout the country. Asking the police department to be the primary enforcement agency for a By-Law that has already been extremely divisive in the community is potentially setting up situations of"over policing" in town. With the sheer numbers of landscaping companies working in Lexington, the potential for police to be encountering workers and residents for civil violations is a recipe for undermining the trust and legitimacy the police department has been working hard to develop and maintain over the years. The City of Newton has developed this very position to avoid the majority of issues mentioned above. The cost of this request would be $16,000 a season and not be benefit eligible. There was a robust educational program involving the town's Communication Officer, Sustainability Director and the Police Department, which included the department handing out cards explaining the by-law and penalties. During the summer of 2023, there were over fifty (50) police responses documented in our records management system. The town has made every effort to educate the community and landscaping companies about the new by-law. There will be a bigger concentration on enforcement with the use of fines in the 2024 landscaping season. The need to have a non-sworn enforcement officer will be crucial for success in the next phase of enforcement. 4100 - Law Enforcement 21 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2025 Proposed Budget - Fire Department Presentation PRE E TER• ITEM S N . NUMBER: D erek S enc ab augh, F ire C hie f I.3 S UMMARY: C ategory:Informing No vote is�equested fo�this agenda item. Review preliminary F Y2025 budget for the F ire Department. 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HM"' i " ��i� ' , u�iu'm"al �, �um- �uuu+i� %,uu II�� i ��IY�'�.. �e ��J� u�ouuum I� i w" �u�Ni1, � x�77� ��wuwum VIV Iuiu�uuN'�P „ . � ;rcmmr/("""' utin�pauuvarua�� .,,/ ;,; mmiP.�nmuun 1�, �II � %�,r�iiiiii�i�nr�ionumu�rii�urovoi,�ON�° `l�,� . Fire De artment p Re u ested B u d et q g Fiscal Year 2025 Submitted b : y Derek Sencabau h Fi re Ch ief g � Select Board Presentation November 30 2023 , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '�� ,�� FY2025 Bud et Develo ment �/ 9' p � �� ,�,, �� A ��- ._.... Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Mission: The mission of the Lexington Fire Department is to protect the lives and property of the community from emergencies involving fire, medical, hazardous materials and environmental causes. This mission is achieved through public information, code management, and emergency response. Budget Overview: The FY2025 budget for the Lexington Fire Department is $9,365,861 which is a $1,263,790 or 15.60% increase from the revised FY2024 budget. Compensation is increasing by $1,173,006, or 16.10%, which is attributed to the recently settled collective bargaining agreement for Firefighters for fiscal years 2023-2025. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are increasing by $90,784, or 11.13%, which is primarily due to an increase in the cost of diesel as a result of current pricing volatility and significant increases in the cost of fire apparatuses and equipment. The Fire Department is comprised of the following divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services, and Emergency Management. � The Administrative function is responsible for all policies and procedures, training, inventory, and the day-to-day operations of the fire department, as well as accounts payable and receivables and payroll. � The Fire Prevention Bureau is responsible for fire code enforcement activities, public education, plan reviews, permit applications and approvals, flammable and combustible liquid storage approval, as well as blasting regulatory enforcement. � The Fire Suppression Division is staffed 24/7, operating out of two stations and responds to all calls for assistance in the community. These calls range from fire suppression, motor vehicle accidents, EMS support calls, hazardous materials responses, and vehicle extractions as well as any water related incidents. � The Emergency Medical Services Division operates along with the Fire Suppression Division, stafFing two ambulances at the Advanced Life Support Level. Department Goals: 1. Continue to develop and implement online inventory tracking. 2. Continue to refine and expand the fire permitting process. 3. Develop an improved employee recruitment process to address diversity and retention. 4200 - Fire Department 1 Program Improvement Requests Comp. Expenses Benefits Total .��.��.��..��1��1��2��8 3 0�� Lieutenant Fire Inspector $ 93,739 $ $ 19,091 $ , � T�tal 42U0 by R�c�ue�t � 93,73� � - $ 1�,0�1 $ 112,8�� FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $6,479,688 $6,235,989 $6,613,396 $7,727,186 $1,113,790 16.84% Fees &Charges Ambulance Fees $1,425,457 $1,728,905 $1,400,000 $1,550,000 $150,000 10.71% Fire Department Fees $39,061 $38,225 $38,675 $38,675 $0 % Licenses & Permits $55,450 $55,605 $50,000 $50,000 $0 % � � � � • • � � • • � • � � • � � 1 � • � / 1 � ♦ i • • i • 1 • � �� 1 1 � • � � � • / • / � FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $7,367,013 $7,278,612 $7,286,211 $8,459,217 $1,173,006 16.10% Expenses $632,642 $780,112 $815,860 $906,644 $90,784 11.13% , � � • . _ � . . . , . � . , , . � � , . . , . , . . . , . , . . ,. , . . . , . � . � , FY2022 FY2023 FY2024 FY2025 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase Total 4210 Fi re Ad m i n istration $550,877 $605,905 $629,370 $679,182 $49,812 7.91% Total 4220 Fire Prevention $244,408 $250,438 $253,635 $268,010 $14,375 5.67% Total 4320 Fire Suppression $6,998,539 $6,920,853 $6,963,325 $8,112,068 $1,148,743 16.50% Total 4240 Emergency Medical $199,733 $275,889 $247,041 $296,701 $49,660 20.10% Services Total 4250 Emergency $6,099 $5,639 $8,700 $9,900 $1,200 13.79% Management � � � • � � � • • i • i � • � � '1 � � � / 1 � i • � i • 1 • � �� 1 1 � • � � � • � • � FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries &Wages $5,993,437 $6,050,829 $6,134,946 $6,940,233 $805,287 13.13% Overtime $1,373,576 $1,227,783 $1,151,265 $1,518,984 $367,719 31.94% Personal Services $7,367,013 $7,278,612 $7,286,211 $8,459,217 $1,173,006 16.10% Contractual Services $324,000 $333,787 $378,744 $396,848 $18,104 4.78% Utilities $48,652 $71,719 $80,331 $78,831 $(1,500) (1.87)% Su ppl ies $211,740 $262,734 $236,785 $265,965 $29,180 12.32% Small Capital $48,250 $111,872 $120,000 $165,000 $45,000 37.50% Expenses $632,642 $780,112 $815,860 $906,644 $90,784 11.13% , � � • . _ � . . . , . � . , , . � � , . . , . , . . . , . , . . ,. , . . . , . � . � , 4200 - Fire Department 2 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� , ;��ry '�� FY2025 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department FY2022 FY2023 FY2024 FY2025 Authorized/Ap_propriated Staffin� Budget Budget Budget Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 Fire Captains 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant 0.86 0.86 0.86 0.86 Total FTE 65.86 65.86 65.86 65.86 Total FT/PT 65FT/1 PT 65FT/1 PT 65FT/1 PT 65FT/1 PT 4200 - Fire Department 3 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4210 Fire Administration Budget Description: The main function of this area involves planning, organizing and evaluating department services and oversight of the operations. Managing the Dispatch Center is shared with the Police. Labor negotiations, personnel management, and command of forces at major emergency incidents are other functions of this budgetary component. The Fire Chief, Assistant Chief for Training, OfFice Manager and part-time clerk are assigned to this category. FY2025 Requests: The Fire Administration budget for FY2025 reflects an overall increase of $49,812 or 7.91%, which is comprised of a $16,888 or 3.72% increase in compensation due to contractually obligated step increases and cost of living adjustments. Expenses increase by a total of$32,924 or 18.79%, primarily due to an increase in diesel as a result of current pricing volatility in the global market. The department will continue its efForts to proactively replace command vehicles. C-1 is the Fire Chief's vehicle. The current vehicle is a 2020 Ford Explorer Hybrid used for emergency responses and provides a command post at major incidents. This vehicle will be repurposed in the department and will ultimately replace a 2013 Ford and be utilized by a fire inspector.The current trend of manufacturing and shipping delays of emergency vehicles continue to impact lead times by upwards of a year. 4200 - Fire Department 4 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $382,981 $395,656 $361,015 $374,119 $13,104 3.63% 514000 Other Compensation $0 $0 $24,138 $24,138 $0 % 514050 ECl/Quinn $0 $0 $2,850 $2,850 $0 % 514060 Holiday Pay $0 $0 $7,226 $7,508 $282 3.90% 514090 Longevity $1,200 $1,200 $2,930 $3,774 $844 28.81% 511010 Part-Time Wages $51,190 $52,635 $56,027 $58,685 $2,658 4.74% Subtotal Compensation $435,371 $449,491 $454,186 $471,074 $16,888 3.72% 520000 Contract Services $2,470 $4,744 $3,200 $4,744 $1,544 48.25% 538080 Pri nti ng & Fo rms $825 $1,700 $1,500 $1,700 $200 13.33% 524020 Facility Service & Repair $1,810 $4,818 $5,000 $5,000 $0 % 524030 Equip. Service & Repair $56 $0 $1,000 $1,000 $0 % 538050 Drug &Alcohol Testing $0 $0 $2,000 $2,000 $0 % 527030 Lease Agreements $5,378 $4,988 $5,854 $5,854 $0 % 530060 Prof Dev&Trai n i ng $0 $466 $1,000 $1,000 $0 % 571000 Travel $4,633 $829 $4,000 $4,000 $0 % 530040 Sem./Workshops/Conf. $1,910 $0 $3,000 $3,000 $0 % 534020 Telephone $0 $0 $1,500 $0 $(1,500) (100.00)% 534030 Mobile Devices $3,402 $4,377 $6,500 $6,500 $0 % 531030 Gasoline/Diesel $38,047 $60,657 $65,130 $65,130 $0 % 542000 OfFice Supplies $1,229 $2,766 $2,500 $2,500 $0 % 573000 Membership/Dues $3,435 $7,680 $5,000 $7,680 $2,680 53.60% 558010 Clothing &Safety Equipment $4,060 $2,539 $3,000 $3,000 $0 % 585030 Vehicles $48,250 $60,850 $65,000 $95,000 $30,000 46.15% Subtotal Expenses $115,505 $156,414 $175,184 $208,108 $32,924 18.79% Total 4210 Fire Administration $550,876 $605,905 $629,370 $679,182 $49,812 7.91% 4200 - Fire Department 5 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4220 Fire Prevention Budget Description: The FY2025 Fire Prevention budget reflects an overall increase of $14,375 or 5.67%, which is comprised of an increase in compensation of$14,375, or 5.91% due to contractually obligated step increases and cost of living adjustments, and is level-funded in expenses. This division ensures that the Town is complying with state and federal laws and regulations pertaining to fire and hazardous materials code enforcement. Specifically cited are Massachusetts General Laws Chapter 148 and 527 CMR. An Assistant Chief and Fire Prevention Inspector principally function in this area. New building construction and renovations are checked for fire code compliance and new fire protection systems are acceptance tested. Other services provided are Permits required by the state to be issued for the sale of homes, flammable liquids and gases in underground and above ground tanks, oil-burning equipment, and storage and blasting. Per state regulations, the unit also performs routine inspections and conducts fire drills in schools, clinics, theaters, day care centers, multi-family structures, and commercial and industrial buildings. In many cases, the on-duty emergency forces assist the Fire Prevention stafF with these routine duties. 4200 - Fire Department 6 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Reg u lar Wages $235,154 $241,540 $207,989 $218,369 $10,380 4.99% 513000 Overtime $0 $0 $0 $0 $0 % 514050 ECl/Quinn $0 $0 $4,350 $6,000 $1,650 37.93% 514060 Holiday Pay $5,453 $5,453 $12,203 $12,925 $722 5.92% 514070 HazMat $0 $0 $2,419 $2,724 $305 12.61% 514080 EMT Stipends $0 $0 $15,989 $17,307 $1,318 8.24% 514140 Clothing Allowance $85 $85 $85 $85 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $240,692 $247,078 $243,035 $257,410 $14,375 5.91% 538080 Printing & Forms $0 $0 $500 $500 $0 % 527030 Lease Agreements $0 $0 $0 $0 $0 % 530040 Sem./Workshops/Conf. $918 $1,436 $2,500 $2,500 $0 % 558000 Supplies $768 $1,377 $4,000 $4,000 $0 % 573000 Membership/Dues $415 $175 $2,600 $2,600 $0 % 558010 Clothing&Safety Equipment $1,615 $373 $1,000 $1,000 $0 % 585020 Small Equipment $0 $0 $0 $0 $0 % Subtotal Expenses $3,716 $3,361 $10,600 $10,600 $0 % Total 4220 Fire Prevention $244,408 $250,439 $253,635 $268,010 $14,375 5.67% 4200 - Fire Department 7 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4230 Fire Suppression Budget Description: The FY2025 Fire Suppression budget reflects an overall increase of $1,148,743 or 16.50%. Compensation increases by $1,141,743 or 17.33%, due to the recently settled collective bargaining agreement. Expenses are proposed to increase by $7,000 or 1.87%. In FY2025, the department will continue with replacement of the department's portable two-way radios, which was started in FY2022. The inventory of 60 radios are coming to the end of their life cycle and will not be supported with any software upgrades and parts will be harder to come by going forward. Approximately 10 radios are being replaced each year, with the ultimate goal to replace the entire inventory over 6 years, and then maintain a less aggressive replacement cycle on an ongoing basis. In addition, the department will continue to replace 15 sets of turnout gear each year, to ensure that stafF are properly outfitted for primary and backup sets, which typically last 5 years. The Fire Department provides 24-hour fire and life safety protective services in suppression, emergency medicine, technical rescue, hazardous materials incident mitigation, fire prevention,active shooter hostile events, educational services, and emergency management in natural and man-made disasters. The Department operates out of two fire stations to accomplish this goal and deliver safety services as quickly as possible in this configuration. The variety of skills that today's firefighters must possess to handle the traditional hazards of the job also now includes those homeland security functions added after September 11, 2001. Training is a constant and is difficult to accomplish on-duty due to the high volume of emergency calls and mandatory state-required fire prevention inspections. Attendance at outside fire and EMS academies and training schools is necessary for our personnel to stay current with today's technologies and strategies to mitigate the hazards we face each day. 4200 - Fire Department 8 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $5,026,499 $5,061,154 $4,231,661 $4,742,073 $510,412 12.06% 513000 Overtime $1,373,576 $1,227,783 $1,151,265 $1,518,984 $367,719 31.94% 514050 ECl/Quinn $0 $698 $71,250 $106,250 $35,000 49.12% 514060 Hol iday Pay $287,305 $287,899 $268,811 $397,712 $128,901 47.95% 514070 HazMat $0 $0 $126,950 $142,262 $15,312 12.06% 514080 EMT Stipends $0 $0 $605,910 $686,854 $80,944 13.36% 514090 Longevity $0 $0 $47,200 $50,000 $2,800 5.93% 514140 Clothing Allowance $3,570 $4,509 $5,100 $5,100 $0 % 514100 Stipends $0 $0 $80,843 $81,498 $655 0.81% Subtotal Compensation $6,690,950 $6,582,043 $6,588,990 $7,730,733 $1,141,743 17.33% 520000 Contract Services $3,314 $444 $10,000 $5,000 $(5,000) (50.00)% 530040 Sem./Workshops/Conf. $0 $0 $650 $650 $0 % 524030 Equip. Service & Repair $132,633 $139,286 $140,000 $150,000 $10,000 7.14% 572000 Mileage $2,148 $5,251 $3,000 $5,000 $2,000 66.67% 530060 Prof Dev&Training $5,802 $5,884 $15,000 $15,000 $0 % 534060 Comm. & Network Supp. $32,898 $26,788 $40,000 $40,000 $0 % 558000 Supplies $34,196 $41,470 $37,000 $37,000 $0 % 558010 Clothing &Safety Equipment $90,898 $111,120 $100,685 $100,685 $0 % 545010 Chemicals&Cleaning Supplies $5,672 $5,792 $8,000 $8,000 $0 % 585020 Small E ui ment $0 $2,775 $20,000 $20,000 $0 % Subtotal Expenses $307,590 $338,810 $374,335 $381,335 $7,000 1.87% Total 4230 Fire Suppression $6,998,540 $6,920,853 $6,963,325 $8,112,068 $1,148,743 16.50% 4200 - Fire Department 9 �� l��` ■ �� , �`��`,, % � �. � ��, ow n o ex�n o n �� m�a �m�� I � �! �.:f ��1 �� ,�, FY2025 Budget Development � :�� ,�� , '�` � ��'`�"�9�1�°"��;�' Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4240 Emergency Medical Services Budget Description: The Fire Department provides 24-hour advanced life support emergency medical transport services (EMS) with two ambulances and a two mechanical back-up units, stafFed with 56 Paramedics assigned to our four working groups, to ensure that the community receives high quality medical services. Approximately 600 times annually we have both of our ambulances simultaneously transporting patients to hospitals, and yearly require the assistance of mutual aid ambulances 100 times on average. Providing EMS now compromises 55% of the department's emergency services. The department is committed to providing quality service to our customers; on an annual basis we exceed the minimum required training set by the State. The FY2025 EMS expense budget is increasing by $49,660 or 20.10% from the FY2024 In FY2025, the department will begin to upgrade our Automated External Chest compressors (LUCAS) .We continue utilizing the online training program introduced during the pandemic to assist in the recertification of the department's paramedics, as well as OSHA, town-required and fire-based training. The time and cost associated with mandatory recertification training continues to grow creating an increase in training costs.The ambulance service has never been as busy as it has over the last couple of years. The associated result is that medical equipment and supplies usage has grown significantly, this added volume and the increased replacement costs in durable and disposable supplies has increased operating costs in this division. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 % 514000 Other Compensation $0 $0 $0 $0 $0 % 513000 Overtime $0 $0 $0 $0 $0 % Subtotal Compensation $0 $0 �0 $0 $0 % 520000 Contract Services $104,582 $112,882 $105,000 $110,000 $5,000 4.76% 530060 Prof Dev&Trai n i ng $18,493 $18,632 $26,840 $30,000 $3,160 11.77% 534030 Mobile Devices $7,204 $6,685 $7,201 $7,201 $0 % 558000 Supplies $65,492 $83,491 $68,000 $93,000 $25,000 36.76% 573000 Membership/Dues $3,961 $5,952 $5,000 $6,500 $1,500 30.00% 585020 Small E ui ment $0 $48,247 $35,000 $50,000 $15,000 42.86% Subtotal Expenses $199,732 $275,889 $247,041 $296,701 $49,660 20.10% Total 4240 Emergency Medical �199,732 $275,889 $247,041 $296,701 $49,660 20.10% Services 4200 - Fire Department 10 �� l��` ■ �� , �`��`,, % � �. � ��, ow n o ex�n o n �� m�a �m�� I � �! �.:f ��1 �� ,�, FY2025 Budget Development � :�� ,�� , '�` � ��'`�"�9�1�°"��;�' Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4250 Emergency Management Budget Description: The Fire Chief, appointed as the Town's Emergency Manager, administers the Emergency Management budget. All man made and natural disasters that occur in the community can trigger activation of the Town's Emergency Plan and put into motion a coordinated efFort by public and private entities to mitigate the result and after effects of such a calamity. State aid through the Massachusetts Emergency Management Agency and the federal government through FEMA can bring other resources to bear. During a declared emergency funds may become available to reimburse some of Lexington's expenses. The primary expense is for contractual services which funds communication lines for emergency management in the EOC, which is operated at fire headquarters. The increase in contract services is associated with satellite phone and computer modem to assist public safety departments in many areas of town without adequate cell service coverage. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $4,315 $3,990 $6,900 $8,100 1,200 17.39% 538080 Pri nti n & Forms $1,784 $1,649 $1,800 $1,800 % Subtotal Expenses $6,099 $5,639 $8,700 $9,900 $1,200 13.79% Total 4250 Emergency Management $6,099 $5,639 $8,700 $9,900 $1,200 13.79% 4200 - Fire Department 11 FY2025 Pro ram Improvement Request # 1 of 1 g Department: Fire Element: 4220 Fire Prevention PIR Title: Lieutenant Fire Inspector Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages 1.00 $ 93,739 $ 93,739 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 1.00 $ $ 93,739 $ 93,739 Benefits Benefits Eligible? 1 $ 19,091 $ 19,091 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: The increased inspections, licensing, permitting and oversight of the growth of the towns residential, commercial,lab, flammables, oil, propane photovoltaic and energy storage systems on private and municipal projects has maxed out the current stafFing model. 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Sencabaugh Phone: 781-698-4705 Email: dsencabaugh@lexingtonma.gov Description of Proj ect: To replace the department's 2004 reserve pumper truck. Justification/Benefit: The NFPA recommends a twenty-year lifespan for fire pumpers, ten years running as a front-line truck, and ten years as a reserve. This recommendation does not take into account the harsh New England winters,nor the call volume of a given piece of equipment. The 2004 pumper saw extensive front-line use when we had mechanical issues tivith a previous pump,which caused additional Wear and tear to this piece. This pumper was slated to be replaced with the FY23 purchase but had to be deferred as the 2007 pumper Was a priority replacement due to significant deterioration. Impact if Not Completed: The reliability of the pumper will diminish further and maintenance/repair costs will continue to escalate. Timeframe: Purchase through the MAPC bid process approximately 755 days from contract. Replacement Frequency: 20 years. Basis for Cost Projections: Estimated costs on manufacturer recommendations. Stakeholders: Firefighters and Lexington residents. Operating Budget Impact: Will reduce our annual repair costs. Funding Source: General Fund Fire-Page 4 Pr�inted Novembe�29, 2023 ��"��'� a�a,r- ��, �,�,-. �� . � ��; � � .I�i ��'"`..��"r� .� • • • �� Town o Lexin ton - FY202S-29 Ca ital Inz �oveynent P�o ect g p p J Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2022/12E Replace Pumper Truck $ 650,000 $ 650,000 $ $ Totals $ 650,000 $ $ 650,000 $ $ Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ $ 950,000 $ $ $ Contingency $ $ $ $ $ Totals $ $ 950,000 $ $ $ CPA Amount $ $ $ $ $ Fire-Page 5 Printed Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I � � � ��,:',�„�w�'��'� ,r`,� • • • ��a��f Town o Lexin ton - FY202S-29 Ca ital I�z �oveynent P�o ect g p p J Project Name: Heavy Vehicle Extrication Equipment Date: 10/19/2023 Project ID: Fire-25-2 Department: Fire Department Revised: Submitted by: Derek S. Sencabaugh Phone: 781-698-4705 Email: dsencabaugh@lexingtonma.gov Description of Proj ect: To replace and upgrade the department's heavy vehicle extrication equipment. Justification/Benefit: The extrication equipment's useful life ranges from 15-20. The equipment has been heavily used of its years of service and requiring more frequent repairs and down time. Vehicle building designs have out paced the extrication equipments ability to efficiently extricate trapped individuals in serious auto wrecks. The department's current equipment falls short in efficiency and overall safety when dealing with large trucks,buses, and aircraft. Impact if Not Completed: The reliability of the extrication equipment will diminish further and maintenance/repair costs will continue to escalate. Timeframe: Purchase through MAPC Bid process approximately 6 months from request. Replacement Frequency: 12-15 years. Basis for Cost Projections: Estimated cost on manufacturer's recommendation. Stakeholders: Firefighters,Lexington Residents, vehicle operators within the community. Operating Budget Impact: Will reduce annual repair costs. Funding Source: General Fund Prior Authorizations: None. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ 175,000 $ $ $ $ Contingency $ $ $ $ $ Totals $ 175,000 $ $ $ $ CPA Amount $ $ $ $ $ Fire-Page 6 Pr�inted Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I � � � ��,:',�„�w�'��'� ,r`,� • • • ��a��f Town o Lexin ton - FY202S-29 Ca ital I�z �oveynent P�o ect g p p J Project Name: Off Road Fire Engine Date: 10/19/2023 Project ID: Fire-25-3 Department: Fire Department Revised: Submitted by: Derek S. Sencabaugh Phone: 781-698-4705 Email: dsencabaugh@lexingtonma.gov Description of Proj ect: This is a FY2029 funding request for an Off-Road Fire Engine. Justification/Benefit: The department's current off-road fire engine was purchased in 2008. The vehicle will be 20 years old in FY2028. Overall vehicle design and safety functions have greatly improved since 2008. The new designs prove to be more useful in our tight access trails and open space allowing this replacement to reach further off-road to extinguish �res. This vehicle would also be utilized to pull the department's HAZMAT, Training, and ATV trailers. Impact if Not Completed: Diminished reliability, and increased maintenance/repair costs. Timeframe: Purchase through the MAPC bid process,timeline from contract not available at this time. Replacement Frequency: 20 years. Basis for Cost Projections: Estimated cost on manufacturer's recommendation. Stakeholders: Firefighters, Lexington residents, and visitors. Operating Budget Impact: Will reduce annual repair costs. Funding Source: General Fund Prior Authorizations: Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ $ $ $ $ 400,000 Contingency $ $ $ $ $ Totals $ $ $ $ $ 400,000 CPA Amount $ $ $ $ $ Fire-Page 7 Pr�inted Novembe�29, 2023 ��+r�e �/��`� � �rf, �'�'�� ca" � ��f � �I � � � ��,:',�„�w�'��'� ,r`,� • • • ��a��f Town o Lexin ton - FY202S-29 Ca ital I�z �oveynent P�o ect g p p J Project Name: Ambulance Replacement Date: 10/19/2023 Project ID: Fire-25-4 Department: Fire Department Revised: Submitted by: Derek S. Sencabaugh Phone: 781-698-4701 Email: dsencabaugh@lexingtonma.gov Description of Proj ect: This is a FY2025 funding request to replace our mechanical back-up ambulance. Our ambulance replacement program tries to rotate our ambulance every 3 years. The FY2024 request Was approved using American Rescue Plan Act funds. The new vehicle runs as the primary ambulance, then moves to the secondary position, and�nally to mechanical back-up status. At the end of this 9-year rotation, the vehicle has over 150,000 tough miles on it, and completes more than 9,000 medical transports. This is part of the routine replacement program for our ambulances. This request has been moved up 1 FY due to 2-2.5 year delivery date timelines. Justification/Benefit: The ambulance mechanical systems are suffering more frequent breakdowns due to the hard usage they receive. As an emergency medical transport vehicle,we cannot allow it to break down while transporting a patient to a medical facility. This is a routine replacement of the vehicle after 9 years of service. History has shown us that with the amount of use these vehicles get,keeping them for a longer period of time greatly increases maintenance and repair costs. Impact if Not Completed: Patient care will be compromised by the vehicle breaking down on the highway en route to a medical facility. Timeframe: Specification developed from May through July,using MAPC bid, and then order vehicle at beginning of fiscal year. Replacement Frequency: Every 9 years,moving from primary to secondary vehicle, ending as mechanical back-up. Replacement request has been moved up to FY25 from FY27 due to extreme supply chain delays. Pre-pandemic deliveries were 270 days and are now 500-570 days causing the need to move up to keep the replacement schedule intact. Basis for Cost Proj ections: Vendor proj ections, MAPC Bid Purchase. The updated budget pricing from the vendor is a reflection of the tariffs that are currently in place. Stakeholders: Firefighters and Lexington residents. Operating Budget Impact: Will reduce our annual repair budget. Funding Source: General Fund,Ambulance Stabilization Fund Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2017/12X Ambulance Replacement $ 280,000 $ 270,345 $ $ $ 9,655 2020/12A Ambulance Replacement $ 325,000 $ 304,961 $ $ 20,039 $ Totals $ 605,000 $ 575,306 $ $ 20,039 $ 9,655 *Data cu��ent as of Octobe�19,2023. Fire-Page 8 Pr�inted Novembe�29, 2023 Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ 502,000 $ $ $ 525,000 $ Contingency $ $ $ $ $ Totals $ 502,000 $ $ $ 525,000 $ CPA Amount $ $ $ $ $ Fire-Page 9 Printed Novembe�29, 2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2025 Proposed Budget - Huma.n Services Department Presentation PRESENTER: ITEM NUMBER: Michelle Kelleher, Director of S enior S ervic es I.4 S UMMARY: C ategory:Informing No vote is�equested fo�this agenda item. R eview p reliminary F Y2 02 5 b ud get fo r the Human S ervic e s D ep artment. 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HM"' i " ��i� ' , u�iu'm"al �, �um- �uuu+i� %,uu II�� i ��IY�'�.. �e ��J� u�ouuum I� i w" �u�Ni1, � x�77� ��wuwum VIV Iuiu�uuN'�P „ . � ;rcmmr/("""' utin�pauuvarua�� .,,/ ;,; mmiP.�nmuun 1�, �II � %�,r�iiiiii�i�nr�ionumu�rii�urovoi,�ON�° `l�,� . H u man Services De artment p Re u ested B u d et q g Fiscal Year 2025 Submitted b : Human Services De artment y p Select Board Presentation November 30 2023 , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2025 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Mission: The Human Services Department connects Lexington residents of all ages to information, support, and educational services, and is responsible for managing the Lexpress bus system and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services that promote physical and mental well being for families, seniors, veterans, and youth. Budget Overview: The Human Services Department is requesting a level-service budget. The requested FY2025 All Funds budget is $2,150,387 which reflects an increase of$76,937, or 3.71%, from FY2024. Compensation is increase by $12,840, or 1.39%, and expenses increase by $64,097 or 5.57%, primarily due to contractual service increases in the Lexpress bus contract. The All Funds budget includes funding from a Massachusetts Executive OfFice of Elder Affairs (EOEA) grant, the MBTA Suburban Transportation grant, and the Senior Services Revolving Fund (formerly known as the Council on Aging Programs Revolving Fund). The General Fund budget request (All Funds less the revolving fund and grant-supported spending) is $1,777,080 and reflects a $75,382 or 4.43% increase, with a $12,840, or 1.71% increase in compensation and a $62,542, or 6.56%, increase in expenses. Administration and Outreach: The Human Services Department is responsible for the program development and implementation of Lexington's Senior Services (Council on Aging), Transportation Services, Veterans Services, and Youth & Family Services. The Human Services Director and Administrative support staff provide programmatic oversight and support to department divisions and community volunteer initiatives. Senior/Youth and Family Services: Staff plan and implement services and programs to youth, families, and older adults. Services include assessment, information and referral, brief counseling and case management, enrichment programming, family support, senior and general community outreach, and school collaboration. Services are provided to Lexington residents who may be in need of additional supportive services to help them meet basic needs and live safely in the Lexington community. The department also collaborates with other Town departments and community agencies to provide outreach, support, and educational programming addressing mental health and well being. 6000 - Human Services 1 Veterans Services: The Veterans Services Division is part of a District, which includes the towns of Bedford and Carlisle. The District has been approved by the Executive Office of Veteran Services. The District started in 2012 when Bedford was added, and then increased to 3 towns when Carlisle joined in 2019. The staff consists of one full-time District Director and one part-time Veteran Services Officer. The staff administer Chapter 115 benefits as mandated by Massachusetts General Law. In addition, District staff link veterans and their families to the Federal, State, and local resources to which they are entitled. Transportation Services: The Transportation Services Division works to meet the diverse transportation needs of Lexington, from encouraging and educating people about pedestrian, bike and transit options, to assisting those with less mobility with transportation alternatives. I n 2020, the Transportation Manager was named the Safe Routes to School (SRTS) Coordinator for the Town. In 2022, this national, state, and local program expanded from a K-8 focus to a K-12 focus. The Transportation Services Division not only provides direct transportation services via Lexpress and Lex-Connect, but consultation with individuals and families on their transportation options, and programming, particularly on bike education and options for reducing single occupancy vehicle travel. The Division has also remained active with a number of groups to promote more regional transportation initiatives. Department Initiatives: 1. Continue to prioritize diversity, equity, and inclusion in all internal operations and external programming. 2. Support and promote access to mental health services through direct therapeutic services offered by Eliot Community Human Services and department staff, as well as through the William James INTERFACE Referral Service. 3. Participate in and advocate for housing-related initiatives that create more access to housing resources and promote housing diversity. 4. Increase awareness and utilization of Lexpress and embark on a marketing campaign for the service. Program Improvement Requests None. 6000 - Human Services 2 Budget Summary - General Fund FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,043,699 $1,343,181 $1,520,056 $1,595,438 $75,382 4.96% Veterans Benefits Reimbursement $61,498 $30,109 $26,642 $26,642 $0 % TDM Allocation $95,000 $95,000 $125,000 $125,000 $0 % Fees Lexpress Fares $16,010 $12,417 $30,000 $30,000 $0 % . . .� � i - - . . �, . � �, - : � � �, � .• : �, i : � �, : - - ' , FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $687,126 $681,739 $748,917 $761,757 $12,840 1.71% Expenses $529,081 $798,968 $952,781 $1,015,323 $62,542 6.56% � • �1 1 1 i � 'i • 1 �� • 1 1 �� 1 •� � '� I � 1 �� • � � ' 1 Program Summary(General FY2022 FY2023 FY2024 FY2025 Dollar Percent Fund) Actual Actual Revised Request Increase Increase Total 6110 Administration $227,095 $237,276 $248,094 $244,097 $(3,997) (1.61)% Total 6140 Veterans' Services $76,743 $55,304 $94,655 $94,992 $337 0.36% Total 6150 Youth & Family Services $186,389 $168,456 $215,694 $224,907 $9,213 4.27% Total 6170 Senior Services & $178,149 $174,235 $205,383 $205,974 $591 0.29% Community Programs Total 6210 Transportation Services $547,831 $845,436 $937,872 $1,007,110 $69,238 7.38% � • �1 1 1 • � '� • 1 �� • � 1 �� 1 •� � '� 1 � 1 �� • � � , 1 Object Code Summary (General FY2022 FY2023 FY2024 FY2025 Dollar Percent Fund) Actual Actual Revised Request Increase Increase Salaries &Wages $687,126 $681,739 $748,917 $761,757 $12,840 1.71% Overtime $0 $0 $0 $0 $0 % Personal Services $687,126 $681,739 $748,917 $761,757 $12,840 1.71% Contractual Services $495,250 $771,333 $914,036 $977,178 $63,142 6.91% Utilities $3,217 $2,075 $3,260 $3,265 $5 0.15% Supplies $26,997 $21,987 $30,985 $30,380 $(605) (1.95)% Small Ca ital $3,617 $3,574 $4,500 $4,500 $0 % Expenses $529,081 $798,969 $952,781 $1,015,323 $62,542 6.56% � � . . � . . � . � . � • . �� ' . • � • � � � • � � • � � • . � � • � � • � � � 6000 - Human Services 3 Budget Summary - Revolving Funds* and Grants FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase EO EA G ra nt $94,764 $124,992 $124,992 $126,112 $1,120 0.90% Veterans Services Regional $g7,641 $81,400 $106,760 $107,195 $435 0.41% Funding Senior Services Revolving Fund* $42,011 $54,371 $75,000 $75,000 $0 % M BTA G rant $58,493 $55,000 $65,000 $65,000 $0 % . , . i � i . . . �, • • � • �, . �, �, � �, i - � , *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriations Summary (Non- FY2022 FY2023 FY2024 FY2025 Dollar Percent General Fund) Actual Actual Appropriation Request Increase Increase EOEA Grant $87,951 $367,363 $124,992 $126,112 $1,120 0.90% Personal Services $62,954 $267,151 $68,447 $68,447 $0 % Expenses $24,997 $100,212 $56,545 $57,665 $1,120 1.98% Veterans' Services Regional Funding $97,459 $81,194 $106,760 $107,195 $435 0.41% Personal Services $93,830 $79,042 $104,485 $104,485 $0 % Expenses $3,629 $2,152 $2,275 $2,710 $435 19.12% Senior Services Revolving Fund Expenses $29,461 $53,865 $75,000 $75,000 $0 % MBTA Grant-Transportation Services Expenses $58,493 $65,000 $65,000 $65,000 $0 % � • � 1 1 1 � • � �� •� �i • � �i �� / �� 1 � , � Appropriations Summary (All FY2022 FY2023 FY2024 FY2025 Dollar Percent Funds) Actual Actual Revised Request Increase Increase Com pensation $843,910 $1,027,932 $921,849 $934,689 $12,840 1.39% Expenses $645,661 $1,020,197 $1,151,601 $1,215,698 $64,097 5.57% . . . � � � , � , . � . , , . , , . , � . • , �� . • , � - � , i . , . • . 6000 - Human Services 4 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� , ;��ry '�� FY2025 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services FY2022 FY2023 FY2024 FY2025 Authorized/Appropriated Staffin� Budget Budget Budget Request Director of Human Services 1 1 1 1 Senior Services Director 1 1 1 1 Youth & Famil Services Mana er 1 1 1 1 Y g Clinical & Community Outreach 1 1 1 1 Manager Senior Services Coordinator 1 1 1 1 Health Outreach Clinician* 0.57 0.57 0.57 0.57 Office Manager 1 1 1 1 Department Assistant** 0.69 0.69 0.69 0.69 Veterans' Services District Director 1 1 1 1 Veterans' Services Officer 0.51 0.51 0.51 0.51 Transportation Services Manager 1 1 1 1 Department Transportation Assistant 0.8 0.8 0.8 0.8 Registered Dietician*** PT PT PT PT Senior Services Assistant*** PT PT PT PT Total FTE 10.57 10.57 10.57 10.57 Tota I FT/PT 8 FT/ 6 PT 8 FT / 6 PT 8 FT / 6 PT 8 FT / 6 PT Explanatory Notes: *This position was formerly the Senior Services Nurse and was updated to Health Outreach Clinician in February 2022. **This position was reclassified in FY2022 from Municipal Assistant to Department Assistant. ***The part-time temporary positions of Registered Dietician and Senior Services Assistant are fully funded by grants from the Executive Office of Elder Affairs. 6000 - Human Services 5 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6110 Administration and Outreach Budget Description: Human Services Department administrative staff inembers provide customer service support and management of the Human Services Department, Lexington Community Center, Human Services programs and outreach services, and the development of educational and wellness programming for Lexington citizens of all ages. It is the responsibility of the administrative staff to support programs, collect data, and actively collaborate with the Council on Aging Board, the Friends of the Council on Aging Board, and the Human Rights Com m ittee. Department staff train and supervise over 100 volunteers who provide hundreds of hours per year of support services vital to the Community Center and Human Services operations. StafF assist eligible residents to apply for the Senior Services Tax Work-Off Program - training them to be placed in various jobs within a number of Town departments. Volunteers perform administrative tasks, provide customer service and assist with senior trips, dining programs, discussion groups, and the Fix-It Shop. Budqet Detail: The FY2025 requested budget reflects a $(3,997), or (1.61)% decrease from the FY2024 budget, and includes a $(3,997) or (1.92)% decrease in wages due to staff turnover, partly ofFset by contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are level-funded. 6000 - Human Services 6 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $197,174 $211,191 $207,594 $203,997 $(3,597) (1.73)% 511010 Part-Time Wages $0 $0 $0 $0 $0 % 514090 Longevity $900 $0 $900 $500 $(400) (44.44)% 512000 Seasonal Part-Time $0 $0 $0 $0 $0 % Subtotal Compensation $198,074 $211,191 $208,494 $204,497 $(3,997) (1.92)% 520000 Contract Services $1,482 $2,178 $4,000 $4,000 $0 % 538080 Printing & Forms $375 $0 $1,000 $1,000 $0 % 530000 Professional Services $0 $0 $1,500 $1,500 $0 % 572000 Mileage $107 $129 $500 $500 $0 % 542020 Postage & Mailing $10,009 $12,000 $12,000 $12,000 $0 % 530060 Prof Dev&Training $171 $926 $2,000 $2,000 $0 % 530040 Sem./Workshops/Conf. $1,862 $0 $2,500 $2,500 $0 % 534030 Mobile Devices $605 $605 $600 $605 $5 0.83% 558000 Supplies $0 $0 $0 $0 % 542000 Office Supplies $8,686 $4,628 $8,500 $8,495 $(5) (0.06)% 573000 Membership/Dues $2,109 $2,045 $2,500 $2,500 $0 % 542040 Office Equipment $3,617 $3,574 $4,500 $4,500 $0 % Subtotal Expenses $29,023 $26,085 $39,600 $39,600 $0 % Total 6110 Human Services �227,097 $237,276 $248,094 $244,097 $(3,997) (1.61)% Administration 6000 - Human Services 7 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6140 Veterans' Services Budget Description: The Veterans Services District supports the needs of local veterans and their dependents by administering veterans' benefits as required by Massachusetts General Law Chapter 115. The district staff serve as a single point of service for information and referrals to numerous town, state and federal VA benefits and services available to veterans and their dependents, as well as link them to support services that are available to all Lexington residents. This budget also supports funding for Town Veterans' events in collaboration with the Town Celebrations Committee. The District provides services to the Town of Lexington, Town of Bedford, and the Town of Carlisle, and is comprised of a full-time District Director and a part-time Veterans' Services Officer (vS0). The District Director maintains the central office at the Lexington Community Center as well as the Carlisle office, while the VSO is primarily based in Bedford. Both staff are available by cell phone, regular office hours, and scheduled visits in the community. Budget Detail: The FY2025 requested All Funds budget reflects an increase of$772 or 0.38%. In prior years, decreases were recommended in contractual services for Lexington Veteran's Benefits due to a declining caseload; however, there has been a steady need in Veteran's benefits, so level- funding is recommended for FY2025. The Town of Lexington is reimbursed at the maximum reimbursement rate of 75% by the State of Massachusetts for approved Veterans benefits under Chapter 115 because the Director is a certified vSO. Otherwise, the Town would only be reimbursed at 50%. The Town of Bedford is responsible for 100% of the part-time VSO's salary and 50% of the Director's salary, while the Town of Carlisle is responsible for 10% of the Director's salary, per the Inter-Municipal Agreement. Cases that originate from the VA Hospital are fully reimbursed back to the Town of Bedford. 6000 - Human Services 8 Budget Data (by Object Code) - General Fund FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $34,361 $27,133 $36,950 $37,447 $497 1.35% 514000 Other Compensation $0 $0 $0 $0 $0 % Subtotal Compensation $34,361 $27,133 $36,950 $37,447 $497 1.35% 538100 Veterans' Benefits $41,345 $26,895 $55,000 $54,000 $(1,000) (1.82)% 538080 Printing & Forms $0 $116 $605 $500 $(105) (17.36)% 530000 Professional Services $0 $330 $500 $500 $0 % 520000 Contract Services $0 $0 $0 $0 $0 % 572000 Mileage $73 $62 $200 $250 $50 25.00% 530040 Sem./Workshops/Conf. $20 $0 $100 $1,000 $900 900.00% 534030 Mobile Devices $192 $0 $240 $240 $0 % 558000 Supplies $652 $768 $1,000 $855 $(145) (14.50)% 573000 Membership/Dues $100 $0 $60 $200 $140 233.33% Subtotal Expenses $42,382 $28,171 $57,705 $57,545 $(160) (0.28)% Total Veterans Svcs. General Fund $76,743 $55,304 $94,655 $94,992 $337 0.36% Budget Data (by Object Code) - Regional Funding FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Part-time Wages $87,509 $78,251 $93,299 $93,299 $0 % 519000 Benefits $6,321 $791 $11,186 $11,186 $0 % Subtotal Compensation $93,830 $79,042 �104,485 $104,485 $0 % 520000 Contract Services $2,479 $1,994 $250 $250 $0 % 572000 Mileage $0 $158 $275 $500 $225 81.82% 530040 Sem./Workshops/Conf. $0 $0 $550 $900 $350 63.64% 534030 Mobile Devices $768 $0 $960 $960 $0 % 558000 Supplies $382 $0 $0 $0 $0 -°�o 573000 Membership/Dues $0 $0 $240 $100 $ 140 58.33 % Subtotal Expenses $3,629 $2,152 $2,275 $2,710 $435 19.12% Total Veterans Svcs. Regional Funding $97,459 $81,194 $106,760 $107,195 $435 0.41% Total 6140 Veterans Svcs. (All Funds) $174,202 $136,499 $201,415 $202,187 $772 0.38% 6000 - Human Services 9 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6150 Youth & Family Services Budget Description: The Youth & Family Services division plans and implements social work services, which includes outreach and community programming. Youth & Family Services staff provide information and referral resources, assessment, connection to subsidy programs, critical incident response, limited case management, financial assistance, and support services to the Lexington community. The Youth & Family Services Manager provides mental health support and referrals, critical incident response, short-term case management, and community education to the Lexington community, focused on residents under the age of 60. The Manager participates in the Mental Health Task Force Steering Committee, as well as the MassCALL3 regional coalition. The Manager also collaborates on the Community Crisis Intervention Team with Public Safety, Health, and School staff. The Clinical and Community Outreach Manager position was created and staffed in response to the priorities set forth by the School Committee and Select Board in regards to serving the mental health needs of residents in 2019. The Manager is responsible for providing case management and short-term mental health services to residents in the community as well as outreaching to local groups, providers, and businesses to build relationships and promote the programs and services offered by the Human Services department. The division provides supervision to social work interns, who coordinate outreach and subsidy programs, provide limited case management to residents, and participate in additional department-sponsored activities and events, while gaining valuable experience in the field of human services and social work. The division continues to work on the MassCALL3 Initiative funded by Massachusetts Department of Public Health's Bureau of Substance Addiction Services in collaboration with Somerville, Everett and Arlington, collectively known as SEAL. Through the initiative, the SEAL Coalition will implement youth substance prevention programming in their respective communities by 2025. Budget Detail: The FY2025 requested budget reflects an increase of$9,213, or 4.27%, from FY2024, which reflects level funded expenses, and a $9,213 or 5.23% increase in compensation due to contractually obligated step increases and cost of living. The annual fee for INTERFACE, the mental health referral service available to all Lexington residents, is anticipated to be level in 6000 - Human Services 10 FY2025. The INTERFACE Service is a shared expense between municipal and school departments. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $160,371 $97,420 $175,994 $185,207 $9,213 5.23% 511010 Part-Time Wages $463 $53,644 $0 $0 $0 % Subtotal Compensation $160,834 $151,064 $175,994 $185,207 $9,213 5.23% 520000 Contract Services $19,309 $12,594 $30,000 $30,000 $0 % 538080 Printing & Forms $84 $313 $500 $500 $0 % 530000 Professional Services $194 $55 $1,250 $1,250 $0 % 572000 Mileage $59 $0 $140 $140 $0 % 530040 Sem./Workshops/Conf. $1,093 $0 $1,500 $1,500 $0 % 534030 Mobile Devices $1,210 $685 $1,210 $1,210 $0 % 558000 Supplies $2,247 $1,821 $2,500 $2,500 $0 % 573000 Membership/Dues $85 $0 $400 $400 $0 % 558010 Clothin &Safet E ui ment $1,273 $1,890 $2,200 $2,200 $0 % Subtotal Expenses $25,554 $17,392 $39,700 $39,700 $0 % Total 6150 Youth and Family Services $186,388 $168,456 $215,694 $224,907 $9,213 4.27% 6000 - Human Services 11 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6170 Senior Services Budget Description: The Senior Services Director is responsible for the general operations of the division, which include supervising division staff (Coordinator, Health Outreach Clinician, Dietitian, and support staff). The Director also oversees, plans and implements services provided to adults 60 and over in the Lexington community, including outreach, assessment, information and referral, limited case management, financial assistance and consultation to families. The Senior Services Coordinator plans and implements the programs ofFered for seniors at the Community Center and virtually. The Coordinator also collaborates with community partners on programs and services. The Human Services Outreach Clinician is responsible for the Senior Health Outreach Program, which includes regular visits to Lexington's most frail and vulnerable homebound seniors. The outreach clinician also collaborates with health department on wellness clinics and vaccine clinics. The Senior Services division collaborates with other Town departments to provide services, such as flu and wellness clinics, identifying at-risk seniors in the community who may benefit from interventions that mitigate their risk, and support of the Lexington Mental Health Task Force. Department staff work jointly with the Council on Aging and Friends of the Council on Aging boards, reporting on trends, programming, and service needs. Budget Detail: The overall FY2025 All Funds budget is increasing by $1,711, or 0.42% from FY2024. General Fund compensation increase by $591 or 0.32% due to contractually obligated increases and cost of living adjustments, partly offset by staff turnover. General Fund expenses are level- funded. The Senior Services Revolving Fund (formerly known as the Council on Aging Programs Revolving Fund) is level-funded compared to FY2024. Personnel services are partially funded by the Executive Office of Elder Affairs (EOEA) formula grant. The Contractual Services line includes the yearly obligation to Minuteman Senior Services to subsidize their services provided to the Lexington community, as well as evidence-based programming provided throughout the year. 6000 - Human Services 12 Budget Data (by Object Code) - General Fund FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $129,898 $111,925 $135,710 $134,054 $(1,656) (1.22)% 514090 Longevity $481 $165 $711 $711 $0 % 511010 Part-Time Wa es $32,841 $46,897 $47,457 $49,704 $2,247 4.73% Subtotal Compensation $163,220 $158,987 $183,878 $184,469 $591 0.32% 520000 Contract Services $9,221 $10,671 $12,000 $12,000 $0 % 538080 Printing & Forms $244 $219 $1,000 $500 $(500) (50.00)% 530000 Professional Services $0 $50 $1,000 $900 $(100) (10.00)% 572000 Mileage $198 $970 $500 $1,100 $600 120.00% 530040 Sem./Workshops/Conf. $2,525 $1,380 $3,000 $3,000 $0 % 534030 Mobile Devices $605 $180 $605 $605 $0 % 558000 Supplies $1,962 $1,777 $2,400 $2,400 $0 % 573000 Membership/Dues $175 $0 $1,000 $1,000 $0 % Subtotal Expenses $14,930 $15,24 7 $21,505 $21,505 $0 % Total 6170 General Fund $178,150 $174,234 $205,383 $205,974 $591 0.29% Budget Data (by Object Code) - Grants and Revolving Fund FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $21,180 $94,604 $21,420 $21,420 $0 % 511010 Part-Ti me Wa es $41,774 $172,547 $47,027 $47,027 $0 % Subtotal EOEA Grant Compensation $62,954 $267,151 $68,44 7 $68,44 7 $0 % 520000 Contract Services $13,359 $55,484 $36,000 $37,120 $1,120 3.11% 538080 Pri nti ng & Forms $7,864 $34,837 $14,000 $14,000 $0 % 542000 Office Su lies $3,774 $9,891 $6,545 $6,545 $0 % Subtotal EOEA Grant Expenses $24,997 $100,212 $56,545 $57,665 $1,120 1.98% Total EOEA Grant $87,951 $367,363 $124,992 $126,112 $1,120 0.90% Senior Services Revolvin_q Fund 520000 Contract Services $27,310 $53,865 $75,000 $75,000 $0 % 542000 Office Supplies $2,151 $0 $0 $0 $0 % Subtotal Senior Services Revolving Fund $29,461 $53,865 $75,000 $75,000 $0 % Total 6170 (All Funds) $295,561 $595,463 $405,375 $407,086 $1,711 0.42% 6000 - Human Services 13 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6210 Transportation Services Budget Description: The Transportation Services Division works to meet the diverse transportation needs of Lexington, from encouraging and educating people about pedestrian, bike, and transit options, to assisting those with less mobility with appropriate services. This Division is the liaison to the MBTA, educates the public on a variety of transportation options, counsels seniors and people with disabilities on their options, provides Charlie Cards, MBTA Youth Passes, and serves as a general resource for transportation services and programs. The Transportation Manager also coordinates the Inner West Regional Coordinating Council which includes providers of transportation services in surrounding communities and local planning entities, participates on the Transit Working Group of the Boston MPO, and serves on two sub- committees of the MBTAAdvisory Board. This division oversees the operation of Lexpress, the Town's local public bus service operating since 1979, and a safety net taxi program, funded through a combination of grants and fares. In FY23, Transportation Services focused on restoring Lexpress ridership, managing the senior taxi program and new contracts with both services for FY24, and running a range of education and encouragement programs related to active and alternative transportation, and counseling for families/individuals on transportation options. Lexpress ridership continues to increase since its COVID hiatus. The service now has 3-long routes as opposed to 6 mini-interlined routes that existed pre-COVID. As such, fewer transfers/ rides are required for most trips. Ridership increased over 28% from FY22 for a total of 25,178 rides. Lex-Connect Senior Taxi, which is meant to be a safety net service when public transit and ADA paratransit are not suitable, had 913 rides in FY23. Most rides via Lex-Connect are for medical purposes, though the program can be used for any reason. FY23 saw a severe driver shortage. The FY24 contract provides better incentives for drivers and riders are better educated on back- up taxi options, if needed. In FY23, Transportation Services hosted a range of programming including: Bike Smart Youth, Bike Smart Teens, Bike Smart Women, Bike Rodeo, Basic Bike Skills Clinic, Flat Tire Clinic, basic bike maintenance, and hosted group family-friendly bike rides. The Department also kick- started an initiative to create bike trains and walking school buses, to reduce the volume of Single Occupancy Vehicles at schools, with the Hastings Bike Train being the most successful, due to amazing volunteers. FY23 also saw the initiation of Mode Shift May, in collaboration with other partners. 6000 - Human Services 14 Budget Detail: The All Funds FY2025 Transportation Services request reflects a $69,238, or 6.90% increase from FY2024. Compensation increases $6,536 or 4.55% due to contractually obligated increases and cost of living adjustments. The FY2025 General Fund Contractual Services reflects an increase of$63,647 or 8.19%, as the Lexpress contract rates are scheduled to increase. The $7,830 in dues reflects the annual cost for membership to the 128 Business Council TMA. Membership allows residents to ride the REV Shuttle between Lexington Center and Alewife and also includes technical assistance for transportation planning, and a transportation incentive program for Town employees. Budget Data (by Object Code) - General Fund FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Reg u lar Wages $90,391 $94,508 $98,904 $102,706 $3,802 3.84% 511010 Part-Time Wages $40,246 $38,855 $44,697 $47,431 $2,734 6.12% Subtotal Compensation $130,637 $133,363 $143,601 $150,137 $6,536 4.55% 520000 Contract Services $404,095 $700,589 $777,041 $840,688 $63,647 8.19% 538080 Printing & Forms $1,672 $1,663 $4,000 $4,000 $0 % 572000 Mileage $113 $0 $200 $100 $(100) (50.00)% 530060 Prof Dev &Training $500 $193 $500 $500 $0 % 571000 Travel $0 $0 $1,000 $750 $(250) (25.00)% 530040 Sem./Workshops/Conf. $500 $0 $500 $500 $0 % 534030 Mobile Devices $605 $605 $605 $605 $0 % 558000 Supplies $2,019 $1,651 $2,000 $2,000 $0 % 573000 Membership/Dues $7,690 $7,337 $8,425 $7,830 $(595) (7.06)% Subtotal Expenses �417,194 $712,072 $794,271 $856,9 73 $62,702 7.89% Total 6210 General Fund $547,831 $845,435 $937,872 $1,007,110 $69,238 7.38% Budget Data (by Object Code) - MBTA Grant FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Lex ress Contract Service $58,493 $65,000 $65,000 $65,000 $0 % Subtotal Expenses $58,493 $65,000 $65,000 $65,000 $0 % Total 6210 Trans. Services(All Funds) $606,324 $910,436 $1,002,872 $1,072,110 $69,238 6.90°/a 6000 - Human Services 15 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Fy2025 Proposed Budget - Town Clerk's Office Presentation PRE E TER• ITEM S N . NUMBER: Mary d e Ald erete, To wn C lerk I.5 S UMMARY: C ategory:Informing No vote is�equested fo�this agenda item. R eview p reliminary F Y2 02 5 b ud get fo r the To wn C lerk's O ffic e. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 11/30/2023 4:30pm ATTACHMENTS: Description Type � �=��fm „�..�"c:��m��q��:a��9'�'�(��`�.�-��c:��.��.��:n�� =��c�� ,uu��mmnuuwi�ii�m�'�;` ' ""uw.w.0 "'dHa�,muwui�v.rm , i v!/�o�m�i��ism��mve,'�. �.m�mm�, .: imm�mr , . �a�n i �� r�ir„� �� i.� ly!I��U'�� IIIIIWJ lll'f�� ! �U� �. �IIIIWII�� ' � 11 > MM1W II��IUw�� '.a II � c �i IIIIIIIIO Y �r�� uulJ� i h� ' :l � 'i(w�y Illl�i� III Jm L �i ((((�fNlllll%,i,- � � III�� „< i�� °ui��r��, �aw �y �� '��ii� �uU " v-,, �� IIIII � ' ��In�IV ,�% � �u IIV luuriii� '�, �m L� °irluu i 4�� >, Pll�'�JJY1J�� III'��M �w41N �'li(�(f��fu��' �` i r(��IIII � ��I' � ��II; rr�ui� J % ;,, W,�� YIPIF�VI G �u� e� �' � ;% �IM„ �" ��V��r r a��pml VIV v'��M� ��1�i�i � .1Will'��qlVl ' �; j d��m' ; �V� ' oii � �Yrr ll if��r � " �s;; Jyi'i�"�I�I � ; �IVII�"�s I�tr " II i , �iu� �� ,�, �II � VW �U�` ,i .�.�Poiiiii ,,,,,,,,� iiiiiiio ��.c. .�i,..,.� : ,, i.��i��oiiiiiiii �,. ,,,,,,�,� �� , NW r(i I IIIII � �o�,; » 2' �� ,' , i��w urE°� �IIIII �� n�� i � � ; �i��,a „� , �� i� 4'f� �m� uiN"' ; i� f4ii,;;, � I+�dd ; �� (u�y rfjf�+�+�, �� i, ,i'((�u i I�VVWVIIIIIIIVIIWI�WII� V(1' �W�� I � t r� i� J� '18 y'�,�' or l �I �41�, � i � uN ( �iO � � ,uo � �� y ��I' � " �l1� � [ /(�i� � J� � IVI Y'(i � " yii uilllll � � o �� 1 I� ,� I�I 1 i „ ' u � �j ,-- � �� '�� IiY� I" 141��1�I m 1 I I � � i ii � Il%T � � , Wj y (� I / i�W ,,` 1� i�i II�I�//��"tµiiim IIV �91�' � �� `� L � � � � III � � �, � I� �u�V�� rr� /f;�, �� '1n q i�� ,��I �I � / � � ✓ li » , � ., Jf � � i Iw �l I�"II � �„ � V '�H, ,�o� nN�- �` 4 � � „ .. ,. 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HM"' i " ��i� ' , u�iu'm"al �, �um- �uuu+i� %,uu II�� i ��IY�'�.. �e ��J� u�ouuum I� i w" �u�Ni1, � x�77� ��wuwum VIV Iuiu�uuN'�P „ . � ;rcmmr/("""' utin�pauuvarua�� .,,/ ;,; mmiP.�nmuun 1�, �II � %�,r�iiiiii�i�nr�ionumu�rii�urovoi,�ON�° `l�,� . Town Clerk Re u ested B u d et q g Fiscal Year 2025 Submitted b : y Mar deAlderete Town Clerk y � Select Board Presentation November 30 2023 , �� „,_�.m.�/ � � ��,,�^ `"�� ,�� i�� _ ��,` ■ ��e � r � �� Town of Lex�n to n a �. g � ,�v�� ` ��M �, � �� '' � �� '�� FY2 2 B t D v 1 m nt 0 5 udge e e op e � �� '�'� �,��"�'��,'% Departmental Budget Requests Program: 8000 General Government Subprogram: 8500 Town Clerk Mission: The Office of the Town Clerk serves as a primary provider of information and services to the community and works closely with all Town departments and groups. The majority of services in the Town Clerk's OfFice are driven by State and local statutes. Budget Overview: The FY2025 requested budget for the Town Clerk's Office is $680,819, representing an increase of$83,459 or 13.97% from the FY2024 appropriation. Compensation increases by $66,785 or 13.69% due to contractually obligated steps increases and cost of living adjustments, plus additional overtime for FY2025 elections. Expenses increase by $16,674 or 15.24%, which is primarily linked to the increase in the number of elections. There will be three elections in FY2025, including the Presidential, all which will require mail-in Early Voting. Departmental Goals: � Administration - Continue to provide important administrative services, including vital records, Public Records Requests, voter registration, outreach to all board and committee members, public meeting postings, Open Meeting Law and Ethics requirements as mandated by law, business licensing, and recording and archiving of decisions from the Board of Appeals, Planning Board and Historic District Commission. � Elections Administration -Administer Town/State/Federal elections in compliance with statutory requirements and regulation changes. Automatic Voter Registration continues to be a time-consuming initiative, increasing staff time in processing voter registrations. Mail-in early voting is expected to increase in the 2024 Election cycle as a result of the robust turnout to mail in voting in prior years. The Town Clerk continues to be committed to relocating polling areas from schools to municipal buildings. There is one precinct remaining in an active school location (Bowman Elementary). • Vitals - Continue effective use of Commonwealth of Massachusetts Electronic Vital Records System for births and deaths. � Records and Archives - Continue migration of historic documents to Town's Laserfiche repository for public access. Continue to expand use of Laserfiche for administrative use and for public access. Program Improvement Requests Comp. Expenses Benefits Total ��,,,��, Staffing Improvements $ 21,706 $ $ 315 $ 22,021 ��,,,�� Archivist/Records Officer $ 21,743 $ $ 18,047 $ 39,790 �,«,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, �� «,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,, ,,,,,,»<<,,,,,,,, Tc�t�l 850U by F��c�uest $ 43,449 � — $ 1�,��2 � 61,�11 �,�� ,�� 8500 - Town Clerk 1 FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $422,505 $487,797 $516,460 $599,919 $83,459 16.16% Directed Funding Departmental Fees $30,725 $34,278 $35,900 $35,900 $0 % Licenses and Permits $51,460 $51,110 $45,000 $45,000 $0 % • i � � i • i � � • • � � • � • • � � i � � � � � � • � i • i • � i •• � � �� FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation $396,034 $433,848 $487,985 $554,770 $66,785 13.69% Expenses $108,656 $139,337 $109,375 $126,049 $16,674 15.24% � � � � � � �� i • �i � • � �i •• � � • �� • • � FY2022 FY2023 FY2024 FY2025 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8510 Town Clerk Admin. $348,536 $358,297 $363,251 $375,761 $12,510 3.44% Total 8520 Board of Registrars $20,548 $18,824 $19,825 $19,925 $100 0.50% Total 8530 Elections $92,653 $148,841 $157,200 $226,538 $69,338 44.11% Total 8540 Records Management $42,952 $47,222 $57,084 $58,595 $1,511 2.65% • i � • � i • � i � � • • � � • � • � 1 � � � 1 1 � � / • • � • � • 1 � •• 1 � �• � FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries &Wages $387,141 $422,289 $475,360 $493,179 $17,819 3.75% Overtime $8,893 $11,559 $12,625 $61,591 $48,966 387.85% Personal Services $396,034 $433,848 $487,985 $554,770 �66,785 13.69% Contractual Services $93,958 $97,895 $96,425 $111,399 $14,974 15.53% Utilities $2,460 $624 $2,000 $2,000 $0 % Supplies $12,238 $10,318 $10,850 $12,550 $1,700 15.67% Small Capital $0 $30,500 $100 $100 $0 % Expenses $108,656 $139,33 7 $109,3 75 $126,049 �16,6 74 15.24% • � � � � • � � � • • � � • � • • � � • • 1 1 � � / � 1 � • � • 1 � •• 1 • �� 8500 - Town Clerk 2 �� „,_�.m.�/ � � s"�,,�" , `"��^` /��"",�' , *,�� r �-��`�� Town of Lexi n to n a �. � g � �� ,�� `.;��/ ��,�.�'� � �� ,��,� FY2025 Bud et Develo ment �� 9' p � �� ,� � ��`, Departmental Budget Requests Program: 8000 General Government Subprogram: 8500 Town Clerk FY2022 FY2023 FY2024 FY2025 Budget Budget Budget Request Town Clerk 1 1 1 1 Assistant Town Clerk 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistant 1.23 1.23 1.23 1.23 Archivist/Records Manager 0.46 0.46 0.46 0.46 Total FTE 4.69 4.69 4.69 4.69 Tota I FT/PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 8500 - Town Clerk 3 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8500 Town Clerk Element: 8510 Town Clerk Administration Budget Description: The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and Chief Election Official. The Town Clerk certifies official actions of the Town - including Town Meeting bylaw adoption and appropriations, signs notes for borrowing and certifies official documents. The Town Clerk also registers all vital events within Lexington, including birth, marriage and death records to provide a basis for the Commonwealth's central vital records system. The Town Clerk is the keeper of the seal, administers the oath of ofFice to elected and appointed members of boards and committees; maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. Staff issues licenses and permits and serves as central information point for the Town. Requested funding maintains staffing levels, staff development, annual bond insurance for the Town Clerk and Assistant Town Clerk, annual licensing of dogs, and general office operations. FY2025 Requests: The FY2025 Town ClerkAdministration budget request reflects an overall increase of$12,510, or 3.44%, which is comprised of a increase compensation of $11,160 or 3.22%, which reflects contractually obligated step increases and cost of living adjustments. Expenses are expected to increase. 8500 - Town Clerk 4 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $270,433 $275,006 $274,351 $282,566 $8,215 2.99% 511010 Part-Time Wages $65,269 $68,050 $68,311 $71,256 $2,945 4.31% 514090 Lon evit $231 $0 $3,639 $3,639 $0 % Subtotal Compensation $335,933 $343,056 $346,301 $357,461 $11,160 3.22% 520000 Contract Services $3,899 $4,397 $4,600 $5,100 $500 10.87% 524030 Equip. Service & Repair $479 $0 $0 $0 % 527030 Lease Agreements $876 $2,987 $3,000 $3,500 $500 16.67% 572000 Mileage $0 $238 $300 $350 $50 16.67% 578010 Binding &Archiving $0 $0 $100 $100 $0 % 530060 Prof Dev&Trai n i ng $0 $1,570 $2,000 $2,000 $0 % 571000 Travel $115 $475 $500 $500 $0 % 530040 Sem./Workshops/Conf. $1,916 $750 $2,000 $2,000 $0 % 558000 Supplies $843 $900 $900 $1,000 $100 11.11% 542000 OfFice Supplies $4,000 $3,415 $3,000 $3,200 $200 6.67% 573000 Membershi /Dues $475 $510 $550 $550 $0 % Subtotal Expenses $12,603 $15,242 �16,950 $18,300 $1,350 7.96% Total 8510 Town Clerk Administration $348,536 $358,298 $363,251 $375,761 $12,510 3.44% 8500 - Town Clerk 5 �� M��""�.; ,��- . � � j��_ �:_, ��`, � �� own o ex�n o n , � �>>. �� f ��;:°I�I �' � ;� i!�� '� �� ,��,� FY2025 Bud et Develo ment , 9' p �� ; ��A Departmental Budget Requests Program: 8000 General Government Subprogram: 8500 Town Clerk Element: 8520 Board of Registrars Budget Description: Registrars, appointed by the Board of Selectmen, are responsible for promoting voter registration, maintaining voter records, and ruling on voter eligibility. Annual voter confirmation mailing is conducted along with removal of voters from the voting list in accordance with state statute. The Annual Town Census and printing of the annual List of Residents is funded through this element. Notification to voters not responding to annual census is also funded here. FY2025 Requests: The overall FY2025 Board of Registers budget is increasing for expenses only. Registrar stipends remain the same for the 3 appointed Registrars. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 % 514100 Stipends $825 $825 $825 $825 $0 % Subtotal Compensation $825 $825 $825 $825 $0 % 520000 Contract Services $19,723 $17,999 $18,000 $18,000 $0 % 542020 Postage & Mailing $0 $0 $0 $100 $100 % 558000 Supplies $0 $0 $1,000 $1,000 $0 % Subtotal Expenses $19,723 $17,999 $19,000 $19,100 �100 0.53% Total 8520 Board of Registrars $20,548 $18,824 $19,825 $19,925 $100 0.50% 8500 - Town Clerk 6 �� - �� /��,"��_ �=. �'��` � � �� own o ex�n o n ;� � e> �� 'ti , ` � I�� i� ,�; �.�I �� w �- � � �,'�' FY2025 Budget Development M. � �� ,�� y„„� ��"� i a�l �/�iE"�9�.��" ' i J CV�"��'', Departmental Budget Requests Program: 8000 General Government Subprogram: 8500 Town Clerk Element: 8530 Elections Administration Budget Description: Elections administration includes conduct of local, state and national elections, including two weeks of early voting for all State Elections and one week for all Primary elections, with associated monitoring of candidate certifications, referenda and initiative petitions. Staff provide information on campaign finance law, election procedures, ballot initiatives, and voter information. Election preparations are coordinated with, and supported by, various town departments including Public Works, Police, Fire, and Facilities, as well as the Schools. FY2025 Requests: The FY2025 Elections budget reflects an overall increase of$69,338 or 44.11%, due to the increase in the number of elections in FY25, including the 2024 Presidential election. Compensation is increasing by $54,189 or 53.17%, which includes three weeks of wages to support in-person early voting. Expenses increase $15,149 or 27.41%, which, again, reflects an increase in the number of elections. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 % 513000 Overti me $8,893 $11,559 $12,625 $61,591 $48,966 387.85% 512000 Seasonal Part-Time $17,908 $44,178 $89,300 $94,523 $5,223 5.85% Subtotal Compensation $26,801 $55,737 $101,925 $156,114 $54,189 53.17% 520000 Contract Services $19,303 $15,225 $17,325 $28,124 $10,799 62.33% 538080 Pri nti ng & Forms $15,934 $13,052 $13,500 $13,500 $0 % 538110 Police Details $13,018 $23,572 $11,000 $12,000 $1,000 9.09% 524030 Equip. Service & Repair $2,600 $0 $200 $200 $0 % 538060 Catering/Meals $183 $355 $500 $2,000 $1,500 300.00% 572000 Mileage $22 $0 $200 $200 $0 % 542020 Postage & Mailing $8,338 $6,097 $8,000 $8,500 $500 6.25% 534030 Mobile Devices $2,460 $624 $2,000 $2,000 $0 % 558000 Supplies $1,895 $880 $1,200 $1,800 $600 50.00% 542000 Office Supplies $2,099 $2,799 $1,350 $2,100 $750 55.56% 585020 Small Equipment $0 $30,500 $0 $0 $0 % Subtotal Expenses �65,852 $93,104 $55,275 $70,424 $15,149 27.41% Total 8530 Elections $92,653 $148,841 $157,200 $226,538 $69,338 44.11% 8500 - Town Clerk 7 �� _�.m.�t ;� � � ��a",�" `"��"" ■ *,�� /�''� _ '_ `�W�'� 4� ow n o ex�n o n � m. l � �� ,- � y. ' Ip�� r"w: �, �,.. � �J� ��,��''�� ,�'�� FY2025 Bud et Develo ment � � 9' p �� : , ��"�'��p', Departmental Budget Requests Program: 8000 General Government Subprogram: 8500 Town Clerk Element: 8540 Archives & Records Management Budget Description: Archives and Records Management addresses inventory and retention of records and documents, proper maintenance and storage of records, preservation of documents, and public access to public records and information. Requested FY2025 funding covers annual updates to the Code of Lexington, electronic document management, confidential records shredding contractual services, contractual archival services, and historic document treatment and preservation. FY2025 Requests: The FY2025 Archives & Records Management budget reflects an increase of$1,511 or 2.65%. Compensation is increase by $1,436 or 3.69% due to contractually obligated step increases and cost of living adjustments. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wa es $32,475 $34,230 $38,934 $40,370 $1,436 3.69% Subtotal Compensation $32,475 $34,230 $38,934 $40,370 $1,436 3.69% 520000 Contract Services $1,015 $2,213 $1,500 $1,500 % 530000 Professional Services $6,000 $7,000 $7,000 $7,000 % 524030 Equip. Service & Repair $0 $0 $150 $150 % 572000 Mileage $87 $94 $100 $125 25 25.00% 578010 Binding &Archiving $150 $1,507 $4,500 $4,500 % 530060 Prof Dev&Training $300 $329 $750 $750 % 571000 Travel $0 $33 $200 $200 % 530040 Sem./Workshops/Conf. $0 $0 $1,000 $1,000 % 558000 Supplies $1,453 $780 $2,000 $2,000 % 542000 Office Supplies $1,132 $695 $200 $250 50 25.00% 573000 Membership/Dues $340 $340 $650 $650 % 585020 Small Equipment $0 $0 $100 $100 % Subtotal Expenses $10,4 77 $12,991 �18,150 $18,225 $75 0.41% Total 8540 Records Management $42,952 $47,221 $57,084 $58,595 $1,511 2.65% 8500 - Town Clerk 8 FY2025 Pro ram Improvement Request # 1 of 2 g Department: Town Clerk Element: 8500 - Town Clerk PIR Title: Staffing Improvements Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages 0.00 $ $ 511010 Part-Time Wages 0.51 $ 21,706 $ 21,706 513000 Overtime $ Other Compensation $ Total Compensation 0.51 $ $ 21,706 $ 21,706 Benefits Benefits Eligible? 0 $ 315 $ 315 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: As the demands required by the VOTES Act become more prevalent, it is imperative to have the required staffing needed to ensure that all requirements are met in an efFective and timely manner. The Town Clerk's Office is requesting 18 additional hours for a part-time non-benefit stafF position: Municipal Clerk. This increase in staffing is needed to meet a number of critical needs which include: a. complying with the VOTES Act, in particular increased demands for mail-in ballots; b. ensuring that Public Records requests are handled more efficiently as there are ever more complex public records requests, including allowing for future development to incorporate these into new ViewPoint module and Laserfiche. c. meeting increasing demands on the Town Clerk's Office to integrate technology into customer service through applications such as Granicus, ViewPoint, etc. Consultant Opinion After review by the Raftelis Consultant, it was recommended that adding this position would greatly improve the overall management of Elections and other duties within the OfFice. Service Implication: Meeting the requirements of Vote by Mail is a demanding, challenging, and ever-moving target. Additional personnel in the ofFice would greatly assist in providing better service to our voters and our residents. 8500 - Town Clerk 9 FY2025 Pro ram Improvement Request #2 of 2 g Department: Town Clerk Element: 8500 - Town Clerk PIR Title: Archivist/Records Officer Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages 0.26 $ 21,743 $ 21,743 513000 Overtime $ Other Compensation $ Total Compensation 0.26 $ $ 21,743 $ 21,743 Benefits Benefits Eligible? 1 $ 18,047 $ 18,047 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: The role of Archivist/Records Manager has been growing exponentially each year as more and more records require digital upkeep and scanning. In order to not only store the documents digitally, but have access to them as needed/required, it is imperative that an industry standard of inetadata tagging and management structure be followed by an experienced person. This has become more important as staff throughout the organization recognize the importance of handling documentation in this way and make plans to accomplish the task. With the increased hours, the Town Archivist will be able to dedicate time to scanning for Town Departments in collaboration with the IT Department. Although IT would not be able to return full funding in their Capital line, a significant portion (approximately 70-80%) would be returned. Service Implication: The position of Archivist is strategically and uniquely aligned to work collaboratively with the IT Department to identify, manage, and store the multitude of records which could be digitized. The Archivist is also well-versed in Records Retention Law and can easily identify those records that require additional handling or storage. Working collaboratively with the IT Department will help to address the growing need for archival/digital storage. 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As the vendor is willing to offer a small discount by taking back the old machines, now is the time to do it to get a faster tabulator at the best discount and cost savings. With the upgrade we are being offered a one- year warranty which in turn is saving an additional $3,600 in maintenance fees for the first year. The current ImageCast tabulators were first implemented for the Special Town Election in December 2017. An estimated 128,420 ballots have been processed through them so far, and we can expect another 24,700 to be processed in the upcoming March Primary in 2024, bringing the expected total use to 153,120 before anticipated replacement. Impact if Not Completed: If the age of our current machines gets much older(more ballots cast on them) the vendor will no longer be able to offer the upgrade and we will just be looking at purchasing new machine in the near future at $6,300 per bundle rather than the quoted price of$4,500 per bundle. Timeframe: Assuming approval, the purchase of equipment would take place at the beginning of the fiscal year in order to give election workers time to be trained before the September/November Fall elections. Replacement Frequency: Usual anticipated lifespan of equipment is 10 years. Basis for Cost Proj ections: Vendor quote. Stakeholders: Lexington Voters Operating Budget Impact: One-time expenditure. Funding Source: General Fund Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2017/l 0o Election System Upgrade $ 81,000 $ $ $ Totals $ 81,000 $ $ $ $ Town Clerk-Page 4 Pr�inted Novembe�29, 2023 Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Site Acquisition $ $ $ $ $ Design/Engineer $ $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ $ $ Equipment $ 64,865 $ $ $ $ Contingency $ $ $ $ Totals $ 64,865 $ $ $ $ CPA Amount $ $ $ $ $ Town Clerk-Page 5 Printed Novembe�29, 2023 � vv xl u � ,..o,�u��,�n�,,, . : �,L(kuiMmlllllllllulll. ///�/A4(rv�INNUWIY IJIIIIIIIIIW/11�I/�r�� a AOJ/� ,�UU�I�AA luom'rcrc ��IIIIIWJ � �,mU)'�L�� IVII 1'M�%W IIIlplll�I I � � � � � ~ Nl�m � IIIIIIIIF J �uu 1�1"u� iu �iu ` .,�y '��umlll - w��uii � ,��'M'NNVY1�ff' '(((�lfNlllll;�, �� l��r�uy� ' � �Ill�y��Il�u uu�� i� �6 / IIII '�' �'�IIII"�11� � , ,. „ " I mion-� � � � I fid�� ; w��ir , , � �� 9 � '�� III�" � �� r�1�� M�,�i "�"r��ii�� wr��i�� ; , i � � ;,, � ii°,' , � , ,, II ,' ��r u � Ji % �I�� oU �I��f �r ��ou I��ii M�M �i-, „'ul � � 'l�III� , �� X �/ � „ IVb�+I uu '� �r�rG�� n � ,,;;; ,�� tii,�;>>, �ul .V! �M �ui ' r ��, �, l ,,,,�m„�;;,,,� ,,,,, M�i� �� ; ,,,, �L �,,� , �„�m�,,,,,,,,�_�„ ,,,,,�„� ,,,,� 1 ��i uiu � �� y � `� � � U y� ��i �� °1 IIIII �� uu,� ,ii I��f 4�II d� ��I�W��IIYYl % �'PG; I'li' � �j j (�I1 f�III��;;, �I ' � /�` r€,!�� mu i(� i � IIIYiY(fVIIIV (VIYIJI� f f IIV"J "Ilr ,d I l � �f l� IY u', l � �ii, ,,�1� ( ��n� Ultt�, ��,; � »� i�� , V�Y; I(I�, � �I��y uuuum�� /� � IVI I� / �I Ylr �� ( "I'I'I �. oU, l � .' .. !r j Ytr= f��`�1� �I� , �I��I i�"'=m . . . , um Jf j 141`a�I�I uu�� „� y /` f �I im II �I � WI , �-/ G� �k � %` �rf��l�l��. �((I, �„�� J�t� � ':: 9 � P """��r I ' �d� � ` ' �; 1 � r'F �, / II � , i�i�l uuuuuwuuu�'f Ih Rd I., �0 m i�IWI, �;� � � flllllll 'Y!� � �III f� �� J, N i � I'fi ''��WPI�"°i „; i ��; ��NII� oill'y � , ,' ` ; `VII� i, 0 �1 , �, � � ��, � �� Y� ,� � u�� „�� , , �� iiduul� �, �.�� T��, �� I � � , ". �� 7�I; � ` �If r� �� d I �,',. j IV' II� J IIIIVW r � �"`; � ��J� � I �/ �v��%Ji"r�Jr�"ii� l M1 I Ny�i�, , // f � . ��//' � � � , l, , ,,��,,,;��u� �� ,u�� °` /�r��y��u�U �� ii �n;;, `��1��/%�/� /�i""�� a llildr u Il i �I��, i r�9, r � ` �P � �Ni�oi Il�.��f mu�I�� II� NIN �l � � �� iiM1�'/'%l�� IN (1i �N'�� ,�'� / � �p�� // /i J Nfli Pi,„ '„f IrrE�� III NIVN@ 111�6"�UV ' � i��f,il��^� � m ��i�„� , ' � �� _, � a Juu ,' J� I","1�4� �M�� Gi,,,., ' ��i � II�' I�� " i�, i �, �'�� I�' �'I�� °° ��„" ' ��, ��Rh �,, ,,,,. � cv �i � � ��ii IuuW'�,' n��r n � � �i „�I�IId+� oio�iio��. • �rmii u'�Illi uml�1U�m� �II Illiu� � �I� Iluu � ui �,, �ula�i i��y um�'4u� Vlu�u � i� ii� �4^i1i i .umiiu n' .. � y�� wuu ID ��ili Illirqll�„ y�Ydluul uu i ,, ��; �uu r�� i010allmi�h '�ii �i I� �:VII� i u � �� i(olll uu"'ui^oi�w a -� ;. ipuw'�,- w i�Y/7� �I��^�dllU��9r suuuuu� I n i�� uuu�. � Im��ii liouuum r u�rr�°"�u �� ur�ll� hminimr J� iamirvmni uuuuuuu'"�'"'�') � uu��„ u�� 'I�� I � w i �rmii rr in��ii '� ur� lum�p�° : " a, "" „ uml�`� �me w i�' �m ' uuum� ia� � � � uwu��y� �uu �iuu��' / `�."ouuum o� i w"' mwu�)IIII'� � �miwu�ll�� r�uuumuu VIV , , �� iiuuuuu�u vu . �o � ' ""d'"�uuuuuuvr�� ,; � iuimuum�0�"'""� ' � � .. `mnYiiiiiii�i�vir�ionumu�rii�uroaiov,� �'� „ • i r n r . . . r 1 1 Town Clerk-Page 6 Pr�inted Novembe�29, 2023 M G� O V N � � � N O � � �A � �'� � � � � � a � U .� � O O � � O O O O O N N N � � � � p,p O O N O O O O O N N N � � � � O O � O O O O O � N N � � � O O � O O O O O � N N � � � � O O N O O O O O N N N � � � � � � � C� v � .� O � � � � � � � � � a � � � U a� � � •� � � � O � � � � � � � � � •� � ° � � � a � o � � � o � � a � � � v � � � o� � o 4� N �3 C-'' ~ � � � � � � o � � N � � � o �.+ � � N w � � , � � �;.,q"��8�6K`,p�pw`�as � �..� �"'� CY�' t '\ ��/ i.v:rivr ro�, ,�, � l 1 � � - v ;� ��. I � � � � � �`�' ��I � �'��, � � �� qy�t ,�,�n�toiurriiiti��w,' b+w, i*o r� ��Am��"'"�� +r�e �/��`� � �rf, �'�'�� ca" � ��f � �I �`�'`�„�w�� • • ��a��f Town o Lexin ton - FY202S-29 CPA P�o ect g J Program Name: Archives &Records Management Date: 10/19/2023 Program ID: Clerk-CPA-1 Department: Town Clerk Revised: Submitted by: Mary de Alderete Phone: 781-698-4557 Email: clerk@lexingtonma.gov Description of Capital Program: In FY2025 the ToWn Clerk's Office is requesting $20,000 as part of its ongoing program to conserve and preserve important historic municipal documents and records. The current request will fund conservation and preservation of Fire Department Journals 1927-1929,Marriage Intentions 1850-1897, Marriage Intentions 1889-1908, and Planning Board Records,Volume 1, 1918-1930. Goals of Capital Program: Significant progress has been made in preserving Lexington's historic documents. There is a continuing need to preserve remaining old records and records from the 1800s and early 1900s. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's rich history for the future. These historic documents are also backed up and stored offsite in the cloud. Impact if Not Maintained: The impact of not continuing with this preservation program would result in Lexington's historic documents degrading over time, and being lost to future generations. Maj or Spending over Past 5 Years: Maj or spending in the last five years has focused on the preservation of Lexington's oldest documents, including Old Town Papers dating from 1799 to 1922; Registrar of Voters Minutes, 1884-1918; Fire Department Records; Cemetery records; Valuation and Tax records of the Assessors, 1850s-1892; School Committee minutes, 1906-1910 and Selectmen's Records of Grants and Expenses, 1897-1882. Work Currently Underway: Documents currently undergoing preservation include a special, three-volume set of original engineering plans from the late 1800s. Planned Spending for Next 5 Years: The Town Clerk's Department is applying for FY2025 funding of$20,000 to continue to preserve and conserve the Town's historic documents. A substantial list of documents needing treatment has already been prepared, and an ongoing inventory Will bring to light additional historic town records that deserve to be permanently conserved. It is the intention of the Town Clerk's Office to request $20,000 each year through to and including FY2030. Basis for Cost Projections: Professional services for conservation and preservation needs. Stakeholders: Town Meeting, Town residents, Town Departments, Historical Society, Cary Library, archivists and historians. Operating Budget Impact: There is no impact on the Operating Budget as funding will be sought under the Community Preservation Act (CPA). Funding Source: CPA Town Clerk-Page 8 Pr�inted Novembe�29, 2023 Open Space Historic Resources Recreation Land Community Housing Definitions Land to protect existing future Building,structure,vessel,real Land for active or passive Housing for low and well fields,aquifers and property,document or artifact recreational use including,but moderate income recharge areas,watershed land, listed on the state register of not limited to,the use of land individuals and families, agricultural land,grasslands, historic places or determined by for community gardens,trails including low or moderate �elds,forest land,fresh water the local historic preservation and adult sports,and the use of income seniors. marshes and other wetlands, commission to be significant in land as a park,playground or stream,lake and pond frontage, the history,archeology, athletic field.Does not include lands to protect scenic vistas, architecture or culture of the use of land for a gymnasium or land for wildlife or nature town. similar structure. preserve and land for recreational use. Acquisition Yes Yes Yes Yes Creation Yes No Yes Yes Preservation Yes Yes Yes Yes Support No No No Yes Rehab and Yes, if acquired with CP Yes, if acquired with Restoration funds Yes Yes CP funds Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2010/8g ManaVemend Records � 150,000 $ 149,862 $ $ $ 138 g 2011/8a Archives and Records � 150,000 $ 150,000 $ $ $ Management 2012/8a Manave�d Records � 150,000 $ 147,019 $ $ $ 2,981 g 2013/8a Archives and Records � 20,��0 � 2�,�00 � � � Management 2018/10c Archives and Records � Z0,000 $ 19,028 $ $ $ 972 Management 2019/14c Archi�es and Records � Z0,000 $ 19,765 $ $ 235 $ Management 2020/l0a Archives and Records � 2�,0�� 2�,�� Management 2022/l0a Manavemend Records � 20,000 $ 8,780 $ 11,220 $ $ g 2023/l Od Manave�d Records � 35,000 $ $ $ $ g Totals $ 585,000 $ 534,454 $ 11,220 $ 235 $ 4,091 *Data cur�ent as of Octobe�19,2023. Funding Request: FY2025 FY2026 FY2027 FY2028 FY2029 Design/Engineer $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Construction $ $ $ $ $ Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 CPA Amount $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Town Clerk-Page 9 Pr�inted Novembe�29, 2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2025 Proposed Budget - Finance Department Presentation PRESENTER: ITEM C arol n Ko sno ff As sistant Town NUMB E R: y � Manager fo r F inanc e; R o s alyn Imp ink, Bud et O ffic er I.6 g S UMMARY: C ategory:Informing No vote is�equested fo�this agenda item. Review preliminary F Y2025 budget for the F inanc e Department. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 11/30/2023 4:45pm ATTACHMENTS: Description Type � �=��fm �:9�:��,�.�.��ai�.��9�'°�(.��`��.��.�.�:�� =��c�� ' �nm/ou�mmmmnuuwi��'"�;` "'uw.� 111DHi�,muwui�v.rm .. nmmR!"w'�i nn %�� a��uuum�i� noW� �� p�u�Ur�n i i irr�ir,,:umuul �. uuwir'i J'i�' i W� �i ' �I � � mmw s "„ "' ' � , uuuUu um��U ImuW�� i � ; . ` J r� IJ� rn� ` � y �""Wumlllww ��°�`z ' I'�I�i(� ,��'M'NN, „,,,�G'(((((�fNlllll;�, 1AW'�, , rr III��"W��Vll�y �mil��' �11 IIIII ��""%11Y �, � IIV �ouwi� �, iool i ��'yWIM' luy�w�i�,. e y��, ;�M �'"'91N ��i� � �� III� " (f��fo �` ird��IIIIPI� �� , I e�� i ; �� uui I��I �� r �' u � i i M or ��IORt� �r yYl� � ,y /„ ` �'lIW �IIU6°�w��; �� 1,nr, f� JJ r�olVb�+�uu`;, ` i� �I�Y�� M ��I � ,��, + i»,;^ i0d"i''� �I �IVII�� lftr , , , " , �p;9�� ', �„' �V � VWi';. �f� IIIII F/ .�.�r�iiiiii �� iiiiiiio �L.c. .�i„i„� _ ,d i,��i��iiiiiiii �� ,,,,,m�� , ��o, �� VV �VNG�,� � iuu� �,� IIIII �� i� � � °t�ro '�S �" ; sr�, f�! �;;,;;��iN�� 4d i�� ui�iP j i�� 99ff�,: / f�fJ'J, //um i�(� � i ' �Il�il'flNIII�"�I VII�� Id�i� � a Vl �. �ir,,, �� lum ��(r� � �,i� :� IIII / � ��'" � r � � IYI , i( % � �� &4 (l/�� ', IVI yr � "�uyii ulllll � (ll( YI�II) l �� j �� '� � f „ ,,,, � J ��; �'�I� �� , l i�9�� mu I/� I 141`��I�I�' ,u.� I 1JJ /d f � i�i: 11„ �I I � � ° � . 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J ' !,i i �� i urd, uuui� ' � + � �u� ""W��miri u�911 � �1 .m � � III,� � ��IV.m�i N �uuu+i� uu ` ��IY�" �e ��J� ,u�ouuum �'�,.�IMI� i w""' �u�Nr1�, � x�77� ��wuwum VIV � , �,y�Iuiu�uuN'�"P � ��9aIIIIIIn61 i; 1NAmmIIUWi� � �II a//,� � ��%/� ul� . .. �,'//li/i/////MII�Nl�1mnllluUlY//ML'JJa/////, . Finance De artment p Re u ested B u d et q g Fiscal Year 2025 Submitted b : y Carol n Kosnoff AssistantTown Mana erfor y � g Finance Select Board Presentation November 30 2023 , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '�� ,�� FY2025 Bud et Develo ment �/ 9' p � �� ,�,, �� A ��- ._.... Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Mission: It is the mission of the Finance Department to (1) maintain current and accurate data about all financial activities of the Town to facilitate the evaluation of the Town's financial condition at any point in time; (2) to ensure that the delivery of town services is done in compliance with Massachusetts General Laws that govern municipal finance; (3) to provide timely and accurate financial information to managers of town services to facilitate the evaluation of the cost efFectiveness and efficiency of town programs; (4) to provide timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (5) to safeguard the financial assets of the Town. Budget Overview: The requested FY2025 Finance Department budget reflects a $46,877 or 2.22% increase from the FY2024 budget. This includes a $11,342 or 0.70% increase in compensation, which reflects contractually obligated increases and cost of living adjustments, partly offset by staff turnover. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the SalaryAdjustment account within the Town Manager's budget. Finance expenses are increasing $35,535 or 7.22% mainly due to an increase in contractual services. The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasurer/Collector's Office and the Assessor's Office. The Comptroller's OfFice is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll, and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance who oversees the financial operations of the Town, and the Budget Officer, who in concert with the Assistant Town Manager and the Town Manager develops and monitors the annual capital and operating budgets. The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. The primary function of the Assessor's Office is the development of assessed values used in determining the amount of property tax levied on real and personal property. 8400 - Finance 1 Department Initiatives: Beginning in FY2023 Finance, in partnership with the Innovation and Technology Department, completed a full upgrade from the legacy desktop client version of Munis to Tyler Technologies Munis Enterprise Resource Planning (ERP) software. This initiative required coordination and testing across the entire municipal and school organization with a successful 'go-live' in August 2023. This modern version of Munis allows for increased electronic processing, electronic storage and archiving and the ability to integrate with many additional Munis modules. Since this upgrade the department has been testing a wider use of ACH processing for vendor payments which will decrease the overall number of printed and mailed checks. This initiative did not require additional funding and is expected to go live in FY2024. Every five years the the MA Commissioner of Revenue reviews and recertifies the Town's assessed property values and the Assessing department will lead this recertification process in fiscal year 2025. The recertification will include a full data quality review, audit of valuation practices, statistical review and analysis, and public disclosure program of the Town's assessed valuation ahead of the annual approval of values by the Massachusetts Department of Local Services. The Comptroller's OfFice completed multiple rounds of reporting and close-out paperwork for Federal grant funding associated with the COVID-19 pandemic in FY2022-2023. In FY2024 the Finance department continues to manage the accounting and annual reporting for the Federal American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF). The Town of Lexington has been granted $9.9 million to be used for pandemic relief and economic recovery that will be available for spending until 12/31/2026. Additional Finance department initiatives for Fiscal Year 2025 and future years are outlined below: 1. Finance is recommending implementing a new the Tyler Cashiering module for online payments and electronic cashiering. This initiative will improve the online payment experience and self-service options for residents and will allow for electronic payments at Treasurer's counter. Funding for this initiative is requested as a program improvement in FY2025. 2. Finance is recommending a Water and Sewer rate study during FY2025 to establish a new utility rate structure that will allow for a migration to quarterly utility billing (current billing is semi-annual). Funding for this initiative is requested as a program improvement i n FY2025. 3. The department continues to explore additional functionality in Munis ERP including Employee Self Service (ESS), automated benefits enrollment and Employee Action Forms that will help move the department closer to paperless processing. 8400 - Finance 2 Program Improvement Requests Division Comp. Expenses Benefits Total Water and Sewer Rate Study Comptroller $ $ 50,000 $ $ 50,000 Tyler ERP/Cashiering Module Treasurer/ Collector $ $ 144,882 $ $ 144,882 Tc�t�l 840� by Request � - $ '1�4,��2 � - � 1�4,�82 FY2022 FY2023 FY2024 FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,734,265 $1,725,130 $1,898,951 $1,936,751 $37,800 1.99% Enterprise Funds (Indirects) $149,914 $178,426 $181,221 $190,298 $9,077 5.01% Fees& Charges Charges for Services $35,609 $20,366 $35,000 $35,000 $0 % •� i � � • • i � � � � I � �� • � , 1 � i � � � i r • � r � � � � FY2022 FY2023 FY2024 FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation $1,487,307 $1,486,805 $1,623,147 $1,634,489 $11,342 0.70% Expenses $432,482 $437,118 $492,025 $527,560 $35,535 7.22% •, . � . . • . � . . � � , . � , . � • . � � � . � � � � � • � � • � � FY2022 FY2023 FY2024 FY2025 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8410 Comptroller $708,641 $736,179 $806,491 $844,508 $38,017 4.71% Total 8420 Treasurer/Collector $452,707 $462,217 $488,904 $484,740 $(4,164) (0.85)% Total 8430 Assessing $758,440 $725,527 $819,777 $832,801 $13,024 1.59% •� i � � • • i � � i i � � i � • 1 � i • � 1 � � � • � � � • / � • � � FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries &Wages $1,487,307 $1,486,805 $1,623,147 $1,634,489 $11,342 0.70% Overtime $0 $0 $0 $0 $0 % Personal Services $1,487,307 $1,486,805 $1,623,14 7 $1,634,489 $11,342 0.70% Contractual Services $396,651 $400,216 $442,265 $477,665 $35,400 8.00% Utilities $498 $5,329 $2,910 $2,910 $0 % Supplies $35,333 $31,573 $46,850 $46,985 $135 0.29% Small Capital $0 $0 $0 $0 $0 % Expenses $432,482 $437,118 $492,025 $527,560 $35,535 7.22% •, � . • • . � . . ' ' � � '�� • : ' � • . . � � . � . � � � • � 8400 - Finance 3 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� , ;��ry '�� FY2025 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance FY2022 FY2023 FY2024 FY2025 Element 8410: Comptroller Budget Budget Budget Request Asst. Town Manager for 1 1 1 1 Finance/Comptroller Town Accountant 1 1 1 1 Staff Accou nta nt 1 1 1 1 Procurement Officer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager* 1 1 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.4 0.4 0.4 0.4 Subtotal FTE 7.31 7.31 7.31 7.31 S u btota I FT/PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT Element 8420: Treasurer/Collector Treasurer/Collector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Account Clerk 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Subtotal FTE 4.46 4.46 4.46 4.46 S u btota I FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT Element 8430:Assessor Director of Assessing 1 1 1 1 Assistant Director of Assessing** 1 1 1 1 Residential Analyst/I nspector 2 2 2 2 OfFice Manager 1 1 1 1 Municipal Clerk 1 1 1 1 Subtotal FTE 6 6 6 6 S u btota I FT/PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT Total FTE 17.77 17.77 17.77 17.77 Tota I FT/PT 15 FT/3 PT 16 FT/3 PT 16 FT/3 PT 16 FT/3 PT *In FY2022,a payroll manager was added via a a program improvement. **In FY2023, title change from Residential Field Manager to Assistant Director of Assessing. 8400 - Finance 4 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Element: 8410 Comptroller Budget Description: The Comptroller's Office, through the Town Accountant, is responsible for maintaining the Town's financial records in accordance with generally accepted accounting principles, running the payroll system, preparing and submitting numerous state and federal reports, and processing accounts payable warrants. The Office, working with the Town Manager, is also responsible for the preparation of annual operating and capital budgets. Other duties include the centralized procurement of goods and services in compliance with the requirements of Massachusetts General Laws. FY2025 Requests: The requested FY2025 budget is a level-service budget which is increasing by $38,017, or 4.71%. Compensation is increasing by $10,517 or 1.53%, and is due to contractually obligated increases and cost of living adjustments, partly offset by staff turnover. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses for FY2025 are increasing 22.96% compared to FY2024 primarily due to an increase in anticipated postage costs to cover election related mailings in FY2025. 8400 - Finance 5 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $624,724 $623,006 $676,753 $687,270 $10,517 1.55% 513000 Overtime $0 $0 $0 $0 $0 % 514090 Longevity $435 $0 $2,500 $2,500 $0 % 511010 Part-Time Wa es $0 $0 $7,488 $7,488 $0 % Subtotal Compensation $625,159 $623,006 $686,741 $697,258 $10,517 1.53% 520000 Contract Services $10,286 $2,042 $2,400 $2,400 $0 % 538080 Printing & Forms $4,323 $5,129 $7,000 $7,000 $0 % 530000 Professional Services $11,413 $38,275 $30,000 $35,000 $5,000 16.67% 538010 Advertising $745 $775 $500 $500 $0 % 538060 Catering/Meals $1,649 $279 $500 $500 $0 % 527030 Lease Ag reements $9,175 $9,329 $12,000 $12,000 $0 % 572000 Mileage $0 $24 $800 $800 $0 % 542020 Postage & Mailing $39,907 $47,995 $42,500 $65,000 $22,500 52.94% 530060 Prof Dev&Training $1,416 $206 $4,600 $4,600 $0 % 571000 Travel $0 $0 $1,200 $1,200 $0 % 530040 Sem./Workshops/Conf. $0 $70 $2,000 $2,000 $0 % 534030 Mobile Devices $(1,698) $3,060 $750 $750 $0 % 542000 Office Supplies $5,632 $2,304 $14,000 $14,000 $0 % 573000 Membershi /Dues $635 $535 $1,500 $1,500 $0 % Subtotal Expenses $83,483 $110,023 $119,750 $147,250 $27,500 22.96% Total 8410 Comptroller $708,642 $733,029 $806,491 $844,508 $38,017 4.71% 8400 - Finance 6 �� l��` ■ �� , �`��`,, % � �. � ��, ow n o ex�n o n �� m�a �m�� I � �! �.:f ��1 �� ,�, FY2025 Budget Development � :�� ,�� , '�` � ��'`�"�9�1�°"��;�' Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Element: 8420 Treasurer/Collector Budget Description: The Treasurer/Collector's Office has responsibility for the timely collection and deposit of all town revenues, and the investment of all funds to maximize return on investment while balancing returns against the requirements of liquidity and safety. In addition, the Treasurer/Collector's Office is responsible for the issuance of all debt authorized to finance capital projects. In response to a Select Board initiative, the Treasurer's and Assessor's ofFices implemented Supplemental Billing for property enhancements that occur during the fiscal year. In FY2023, a total of$172,869 was collected from Supplemental Billing. FY2025 Requests: The requested FY2025 budget reflects a $(4,164) or (0.85)% decrease from FY2024. Compensation is decreasing by $(7,164) or (1.89)% due to staff turnover, partly offset by cost of living adjustments. Expenses are increasing by $3,000 or 2.71% compared to FY2024. The contract services line continues to include $5,000 for legal expenses to continue the foreclosure process on delinquent accounts. Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $324,576 $351,004 $348,755 $345,908 $(2,847) (0.82)% 514090 Longevity $901 $906 $3,200 $3,200 $0 % 511010 Pa rt-Ti me Wa es $23,262 $9,552 $26,194 $21,877 $ 4,317 16.48 % Subtotal Compensation $348,739 $361,462 $378,149 $370,985 $(7,164) (1.89)% 520000 Contract Services $42,532 $41,298 $43,000 $43,000 % 538080 Pri nti ng & Forms $15,205 $11,125 $17,000 $17,000 % 538010 Advertising $2,105 $1,057 $1,000 $1,000 % 572000 Mileage $72 $101 $200 $200 % 542020 Postage & Mailing $36,789 $42,706 $40,000 $43,000 3,000 7.50% 530060 Prof Dev&Training $1,801 $1,217 $5,000 $5,000 % 571000 Travel $161 $165 $300 $300 % 530040 Sem./Workshops/Conf. $175 $135 $300 $300 % 538040 Fidelity Bonds $1,663 $1,663 $1,665 $1,665 % 542000 Office Su ppl ies $3,326 $1,149 $2,000 $2,000 % 573000 Membershi /Dues $140 $140 $290 $290 % Subtotal Expenses $103,969 $100,756 $110,755 $113,755 $3,000 2.71% Total 8420 Treasurer/Collector $452,708 $462,218 $488,904 $484,740 $(4,164) (0.85)% 8400 - Finance 7 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2025 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Element: 8430 Assessing Budget Description: The Assessing Department is responsible for the establishment of full and fair value for all real and personal property in the Town, and the commitment of real and personal property taxes and motor vehicle taxes to the Treasurer's Office for collection. In addition, the Department rules on all applications for abatements and exemptions from property tax and motor vehicle excise bills. FY2025 Requests: The requested FY2025 budget represents a $13,024 or 1.59% increase from the FY2024 budget. Compensation is increasing by $7,989 or 1.43% due to contractually obligated increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are increasing by $5,035 or 1.93%. 8400 - Finance 8 Budget Data (by Object Code) FY2022 FY2023 FY2024 FY2025 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $502,932 $491,437 $546,857 $555,346 $8,489 1.55% 514090 Longevity $2,476 $2,900 $3,400 $2,900 $(500) (14.71)% 514100 Sti pends $8,000 $8,000 $8,000 $8,000 $0 % Subtotal Compensation $513,408 $502,33 7 $558,257 $566,246 $7,989 1.43% 538080 Pri nti ng & Forms $2,311 $3,766 $3,900 $3,900 $0 % 530000 Professional Services $134,000 $137,450 $148,500 $149,000 $500 0.34% 530030 Legal Services $60,750 $31,991 $50,200 $53,800 $3,600 7.17% 538010 Advertising $0 $225 $1,000 $1,000 $0 % 527030 Lease Agreements $6,285 $5,935 $6,000 $6,000 $0 % 572000 M ileage $1,582 $1,608 $1,800 $2,400 $600 33.33% 578010 Binding &Archiving $0 $0 $1,000 $1,000 $0 % 542020 Postage & Mailing $0 $0 $0 $0 $0 % 530060 Prof Dev&Tra i n i ng $9,564 $8,494 $9,900 $9,900 $0 % 571000 Travel $2,169 $2,668 $6,400 $6,400 $0 % 530040 Sem./Workshops/Conf. $575 $1,339 $1,600 $1,800 $200 12.50% 534030 Mobile Devices $2,196 $2,269 $2,160 $2,160 $0 % 558000 Supplies $9,591 $8,219 $9,000 $9,100 $100 1.11% 573000 Membership/Dues $14,312 $18,335 $18,660 $18,695 $35 0.19% 558010 Clothin & Safet E ui ment $1,697 $890 $1,400 $1,400 $0 % Subtotal Expenses $245,032 $223,189 $261,520 $266,555 $5,035 1.93% Total 8430 Assessor $758,440 $725,526 $819,777 $832,801 $13,024 1.59% 8400 - Finance 9 FY2025 Pro ram Improvement Request # 1 of 2 g Department: Finance Element: 8410 PIR Title: Water and Sewer Rate Study Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025& Future FY2025 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses Rate Study $ 50,000 $ 50,000 $ $ Total Expenses $ 50,000 $ $ 50,000 Purpose/Description of Request: This program improvement is a one-time request for consulting services to perform a full rate study for the Water and Sewer Enterprise Funds. This funding request is recommended to be split equally between each of those funds ($25,000 each). This study will review the Town's current tiered rate structure and will advise on a new rate structure that will allow the Town to migrate to quarterly billing. This study may also consider options for new tiers or specialized rates. The estimated cost was based on recent studies from peer communities and should cover consultant presentations and public outreach as needed. Service Implication: The Town is in the final phase of implementing and Advanced Metering Infrastructure (AMI) capital program initially funded in FY2020. This infrastructure allows for frequent and remote readings of water meters. The availability of this on-demand usage data will allow the Town to migrate to quarterly billing. With quarterly billing customers will receive bills on a more regular schedule and can spread payments evenly throughout the year. Quarterly billing will also benefit the Town's Finance department in their ability to manage cash flow and revenue collections during the year. 8400 - Finance 10 FY2025 Pro ram Improvement Request #2 of 2 g Department: Finance Element: 8420 PIR Title: Tyler ERP/Cashiering Module Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2025 Only FY2025 & Future FY2025 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses $ 105,687 $ 39,195 $ 144,882 $ $ Total Expenses $ 105,687 $ 39,195 $ 144,882 Purpose/Description of Request: Tyler ERP/Cashiering is an advanced point-of-sale cashiering system, allowing for seamless integration of a variety of billing systems and hardware such as cash drawers and card readers to provide an optimized collections experience. The new software module would serve to replace existing applications/technologies including Invoice Cloud and UniPay and serve as one, i nteg rated syste m. Service Implication: Without Tyler ERP/Cashiering, we would continue the use of many applications/technologies that do not integrate well together. The main benefit is the elimination of several of these applications and having an integrated system that talks directly with our Financial System, MUNIS. Having an integrated system will eliminate some tasks and increase processing efficiencies in certain areas. This module is expected to improve the customer experience both at the counter and in online bill payments. 8400 - Finance 11