HomeMy WebLinkAbout2016-06-13-PBC-minPermanent Building Committee (PBC)
201 Bedford Street, Room 221
June 30, 2016
Members Present:, Eric Brown, Chuck Favazzo, Dick Perry, Peter Johnson, Phil Coleman, Lee Noel
Chase, Howard Hobbs, Margaret Coppe, Curt Barrentine, Andrew Clarke
Members Absent: Carl Oldenburg, Jon Himmel, Edwin Goodell
Guests: Ken DiNisco - DiNisco Design Partnership; Paul Kalous -Hill International, Mike Lambert &
David Doherty — Bond Bros. Construction
Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, RA Project Manager
Eric called the meeting to order at 7:OOpm
1. General Business
• The members reviewed the PBC minutes dated May 19, 2016, as amended.
Motion to approve PBC Committee minutes dated May, 19, 2016 as amended — APPROVED.
2. Hastings Update
Pat Goddard provided an update on the OPM selection. OPM proposals were received, and the
Selection Committee of Jon Himmel, Dick Perry, Peter Johnson, Pat Goddard, and Mark Barrett
reviewed all seven proposals and ranked each firm for interview. Colliers International, PMA
Consultants, Hill International and Dore & Whittier were the top scoring 4 firms that were interviewed.
After all the interviews, the selection committee deliberated and ranked Dore and Whittier the #1 firm,
followed very closely by Hill International. Dore & Whittier's key personnel's backgrounds in the
construction industry were thought to be an advantage in dealing with value engineering work in design
and cost control in construction.
Next steps
• Selection Narrative to MSBA by July 6.
• MSBA board meeting on August 1 was to confirm the selection (PBC members are invited to
attend).
• Designer selection is the next step.
• Eric, Andrew and Curt all volunteered to be on the Designer Selection Committee.
• Lexington gets 3 votes on a 14 member Designer Selection Committee with MSBA
representatives having the remaining 11 votes.
• Designer selection work will largely take place in the fall, further notices will go out.
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3. Membership Update
Judy Crocker announced that Bill Hurley had stepped down as voting member for the Diamond school
and Margaret Coppe has agreed to fill the spot as School Committee voting member for Diamond.
4. Clarke & Diamond Update
Hill made a brief presentation on current status of the work at Clarke and Diamond.
• Photographs showing trenching work in locker rooms
• Demolition work
• New utilities below slab
• Currently on schedule
Upcoming
• Exterior Abatement starts at Clarke next Tuesday.
• Final Documents are released Tuesday for Final GMP.
• Filed Sub Bids are due 7/29/16 at 2pm.
• Clarke Geo Piers start 8/8/16
• Final GMP expected mid - August.
• The PBC would like to see a list of the buyouts at an upcoming meeting.
Hill and Bond lead a brief discussion on Budget and 90% Estimate and Reconciliation. The 90%
Reconciled Estimate has Clarke $1,159,675 under budget and Diamond $165,564 over budget; for a
net of approx. $994,111 under budget overall, with about 35% of the overall job bought out at this point.
Bond discussed that they did not proportion Design & Engineering contingency from the overall budget,
in the site enabling estimate this would have added approximately $600,000 from the overall budget.
With this allocation, the project is $200,000 favorable to date.
5. CORI & Fingerprint Clearance
Bond Brothers brought to the attention of the project that the cost of having all contractors and
subcontractors fingerprinted and CORI cleared following Lexington's Policy, has added significant cost
to the project of about $240,000. These costs are carried by contractors in bidding their work and
passed along in their bid price to the town.
• Bond reports that they have not seen the fingerprinting requirement in other communities.
• Bond also reports that in most other communities the Contractor is allowed to collect all the
completed CORI forms with copies of ID's, and deliver them to the Town for CORI processing.
The person is then matched to the ID and Application on their first day of work on the site.
• A question was asked what the policy was for the Estabrook Project. It was answered that at
Estabrook the contractors were not fingerprinted, that project had started before the fingerprint
policy was enacted.
• One PBC member commented that the policy, as written, seems impossible to implement,
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• Several PBC members expressed concern for not trying to bypass safety protocols as student
safety is of prime importance.
• It was expressed that the issue at hand is to understand the intent of the policy as it relates to
149/149A contractors and the procedures that are followed to conform to the policy.
• It was recommended that the DPF Director communicate with the Superintendent.
• Hill recommended that if a policy clarification, change, or amendment was to be issued, it
should be done so expeditiously so that it can be included in an Addenda to the current bid by
mid -July to have any effect on pricing.
6. Next Meetings
• A site walk will be scheduled at one of the middle schools for the end of July. This will not be an
official meeting and nothing will be deliberated. A notice will be sent out.
• Next meeting will be mid to late august to coincide with the final GMP approval. A notice will be
sent out to committee members.
Motion to adjourn was made and seconded: Meeting adjourned at 8:OOpm.
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