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HomeMy WebLinkAbout2016-08-17-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting August 17, 2016 (including Executive Session) Location and Time: Town Office Building, Parker Room (G-15); 9:00 .. AM Members Present: Jill Hai, ChairDavid Kanter, Vice-Chair & Clerk; Elizabeth Barnett; ; Rod Cole; Wendy Manz Members Absent: None Others Present: Suzanne Barry, Chair, Lexington Board of Selectmen (BoS); Peter Kelley, BoS; Carl Valente, Town Manager; Rob Addelson, Assistant Town Manager for Finance; Pat Goddard, Director of Public Facilities; Glenn Parker, Chair, Appropriation Committee; Elaine Ashton, Town Meeting Member (arrived at 9:36 ..) AM Documents Presented : Notice/Agenda of CEC Meeting, August 17, 2016 Map (2 views) of 171–173 Bedford St, Lexington, MA, and neighboring properties Draft #2, August 12, 2016, of Town Warrant for a September 21, 2016, Special Town Meeting (STM) 2016-5 “Shell”, August 15, 2016, for a CEC Report to STM 2016-5 Draft Minutes of the CEC Meeting, June 13, 2016 (Including Executive Session) Call to Order: At 9:00 .., Ms. Hai called this Committee’s meeting to order and declared AM that an Executive Session is warranted under the Open Meeting Law Exemption 6 to consider the purchase, exchange, lease or value of real property at 171–173 Bedford Street as the discussion in an Open Session may have a detrimental effect on the negotiating position of the Town. She moved for this Committee to go into Executive Session, including the participation of the others present at that time, with the intent to reconvene in Open Session to continue with further business of this Committee. The members of this Committee were individually polled. Vote: 5–0 This Committee was then in Executive Session. Ms. Hai explained that this Executive Session was called so that the whole Committee would have the latest information on the status of the Town’s actions regarding the potential purchase of the property at 171–173 Bedford Street under Article 2 of the draft Town Warrant for an anticipated STM 2016-5. While negotiations continue, nothing would be firm about taking positive action under that Article until a Letter of Intent to purchase is mutually agreed to and signed by both the Town and the seller. The discussion addressed what and when more-specific information, including dollar amounts and projected timelines, would be available for use in this Committee’s report to that STM. The discussion did not include this Committee taking any positions or holding any votes. At 9:36 .., Ms. Hai moved for this Committee to return to Open Session to continue with AM further business of this Committee. The members of this Committee were individually polled.Vote: 5–0 This Committee was then in Open Session. Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting August 17, 2016 (including Executive Session) Preparation for Special Town Meeting 2016-5 & Future Meeting Dates: The draft Town Warrant was discussed and assignments for drafting inputs were made as follows: Article 2, Land Purchase 171–173 Bedford Street: Ms. Hai. Article 3, Supplemental Appropriation for Middle Schools—Additions and Remodeling: Mr. Cole Article 4, Supplemental Appropriation for School Facilities Capital Projects: Mr. Cole. Article 5, Appropriate Funds for Police Station Feasibility Study: Ms. Hai. Article 6, Amend FY2017 Operating, Enterprise Fund and Community Preservation Budgets: Ms. Manz. (Only Capital-related action would be if amending the Community Preservation Budget.) Article 7, Establish and Appropriate To and From Specified Stabilization Funds: Mr. Kanter. (Currently only an appropriation to the Capital Fund has been mentioned.) The Committee appreciated that the preparation is constrained in that: (1) the objective is to maintain the usual practice of releasing the report at least one week before the STM which in this case would be on September 14, 2016—only four weeks from today; (2) Several members had made plans which will make them unavailable for parts of the period until then; and (3) much of the detailed information on which to base the report—and, thus, the Committee positions—is not yet publically available and there is no firm timeline known as to when that information will be so available. In consider of those factors and the need to have a quorum, the Committee chose to schedule at this time the following meetings: August 30, 2016, 8:00 .. AM September 6, 2016, 7:30 .. AM September 9, 2016, 7:30 .. AM Member Concerns and Liaison Reports: Mr. Kanter noted that he had distributed to the Committee a file with the table of both the BoS’ prioritized goals for FY2017–FY2018 as well as those items on which BoS members will consider having one-on-one discussions with those Town bodies that had made inputs to the BoS Goal Setting process, but which inputs didn’t become one of the prioritized goals. Ms. Hai said that Ms. Barry had advised her that she does plan to have such a discussion with this Committee, but a mutually convenient date remains to be identified. Approval of Minutes: Mr. Kanter moved that the draft Minutes of the Committee’s meeting on June 13, 2016, be approved as presented and also be approved for public release. Vote: 5–0 Adjourn: A Motion was made and seconded at 9:56 .. to adjourn this meeting.Vote: 5–0 AM These Minutes were approved by the CEC, and also approved for public release, at its meeting on August 30, 2016. Page 2 of 2