HomeMy WebLinkAbout2023-11-08-PB-min
Lexington Planning Board Meeting Minutes
November 8, 2023
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Minutes of the Lexington Planning Board
Held on Tuesday, November 8, 2023
Meeting at 6:30 pm
Hybrid in Parker Room, Town Office Building, 1625 Massachusetts Avenue
and via Zoom
Planning Board members present: Robert Peters, Chair, Michael Schanbacher Vice-Chair; Melanie
Thompson, Clerk; Robert Creech, Charles Hornig. Also present were: Abby McCabe, Planning Director.
Mr. Peters, Chair of the Planning Board, called to order the meeting of the Lexington Planning Board on
Wednesday, November 8, 2023, at 6:30 p.m. For this meeting, the Planning Board is meeting in person in
the Parker Room with Mr. Schanbacher and Ms. Thompson participating via Zoom. The meeting material
is available in the Novus agenda dashboard.
Development Administration
Beech Tree Lane Subdivision, 1, 2, 3 & 6 Beech Tree Lane (Off Pelham Rd.) – RFP Family Trust request to
release 4 lots from covenant and accept new performance guarantee
The Applicant, Dick Perry of RFP Family Trust, and his attorney Rick DeAngelis were present. Mr. DeAngelis
explained that they are getting ready to sell the first house and are requesting all lots be released from
the covenant and for the Board to accept a surety in its place. A deposit of money has been submitted.
The cost estimate for the remaining work was submitted and approved by town engineering staff.
Mr. DeAngelis noted that he is working with staff on executing the Homeowners Declaration but all the
other paperwork is in progress.
On a motion made by Mr. Schanbacher, seconded by Ms. Thompson, the Board voted to a check payable
to the Town of Lexington in the amount of $84,205.00 as security to insure the completion of municipal
services and utility work as required by the approved Definitive Subdivision Plans for Beech Tree Lane as
revised through April 7, 2020 and detailed in the construction cost estimate exhibit dated October 20,
2023. (Roll call: Creech – yes; Peters – yes; Schanbacher – yes; Thompson – yes; Hornig – yes)
On a motion made by Mr. Schanbacher, seconded by Ms. Thompson, the Board voted to release the
four lots (lots 5, 6, 7, & 8) from the covenant registered in land court in book 1517, page 100 on
September 30, 2021. (Roll call: Creech – yes; Peters – yes; Schanbacher – yes; Thompson – yes; Hornig –
yes)
The Board discussed making sure the correct lot numbers are identified in the lot release.
Lexington Planning Board Meeting Minutes
November 8, 2023
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Mr. Schanbacher revised his motion to be to release all four lots in the Beech Tree Lane Subdivision,
seconded by Ms. Thompson, and voted on 5-0 by the Planning Board. (Roll call: Creech – yes; Peters – yes;
Schanbacher – yes; Thompson – yes; Hornig – yes)
Ms. McCabe asked Board members to sign the surety deposit and lot release forms, noting that she won’t
release them until the Applicant submits the surety payment.
Board Administration
The Board reviewed and approved the 2024 meeting schedule for January through early May.
Board Member Updates:
Mr. Creech summarized a recent MAPC session he attended about trails and public art for placemaking.
Mr. Peters summarized the recent affordable housing roundtable hosted by LexHAB last week, which
was also filmed by LexMedia.
Mr. Creech informed everyone that he also attended a seminar this afternoon on racial equity in local
government.
Review of Meeting Minutes:
On a motion made by Mr. Schanbacher, seconded by Ms. Thompson, the Board voted to approve the
minutes from October 25, 2023 as written. (Roll call: Creech – yes; Peters – yes; Schanbacher – yes;
Thompson – yes; Hornig – yes)
On a motion made by Mr. Schanbacher, seconded by Ms. Thompson, the Board voted to adjourn. (Roll
call: Creech – yes; Peters – yes; Schanbacher – yes; Thompson – yes; Hornig – yes)
List of Exhibits:
Beech Tree Lane Planning Board 2020 Approval, Approved Plan Set from April 7, 2020, Scope of Work
Construction estimate dated October 20, 2023, recorded Covenant for RFP Family Trust for Beech Tree
Lane, Draft Performance Secured by Deposit of Money, Draft Lot Release.
Draft minutes from October 25, 2023
Draft meeting schedule memo from Abby McCabe, dated November 3, 2023