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HomeMy WebLinkAbout2023-09-13-PBC-minTOWN OF LEXINGTON Permanent Building Committee Permanent Members Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman, Peter Johnson, Philip Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill Police Station Members: Semoon Oh, Wendy Krum Associate Members: Curt Barrentine, Henrietta Mei PBC Minutes for the meeting held on: 9-13-23 Meeting was held remotely via Zoom Members Present: Jon Himmel, Elizabeth Giersbach, Charles Favazzo, Peter Johnson, Henrietta Mei, Fred Merrill Others Present: Mark Barrett, David Kanter, Steve Brown, Mark Sandeen, Mike Cronin, Michael Burton, Erica Downs, Chris Schaffer, Cindy Arens, Todd Rhodes, Christina Dell Angelo, Rachel Rincon, Kathleen Lenihan, Julia Hackett, Tina McBride. The PBC Meeting was called to order at 5:03 pm. 1. Review stakeholder group & resilience level for the High School project as referred to in the Integrated Building Design & Construction policy. Mike Cronin shared that In a meeting with Jim Malloy, Joanne Belanger, Mike Mclean, Derek Sencabaugh, and Kelly Axtell it was determined that the new LHS would need to provide the following components to meet the emergency needs of the town: 1. The nursing medical cabinets and refrigerators would need to be on emergency power 2. Restrooms would need to be near the locations where sleeping may occur 3. Showers would need to be near the locations where sleeping may occur 4. A Pin and Sleeve should be added to the building to support full kitchen service 5. Automotive charging stations should be on emergency power to charge town vehicles that may provide services. 6. Plug loads to support the needs of a comfort station would need to be on emergency power 7. A storage closet should be included for supplies in the location where sleeping may occur There was some discussion about Town Shelters and their use. It was discussed that the sleeping arrangements could be accommodated for emergencies, however the hotels in the area would be utilized first, and the high school would be used as a last resort. A storage closet would be included for supplies where sleeping may occur There was discussion about designating some portion of the High School as a shelter, but not the entire Facility. This concept was supported by the initial recommendation of the majority of the building being designated a level 3 (Continued Operation) and some portion, such as the gym or fieldhouse or kitchen (in part), being designated level 2. 2. Review and Discuss Integrated Building Design Policy Article IV. Policy, Item 1. Chris Schaffer from The Green Engineer (TGE) referenced the Integrated Building Design & Construction Policy (IBDCP) requirement that “Prior to the initiation of the building design activities or the selection of the design team, the project stakeholders will establish specific targets for the project that consider each of the Integrated Building Design and the Construction Goals Checklist. The targets will be approved by the School Committee and the Select Board.” TGE identified the likely 5 goals that the Town could act on from the policy. The Resilience level Energy use target Overall energy use Battery storage, LEED certification. Through some discussion on each topic, the following was agreed upon. The Resilience level: Discussed in Item 1 above. Energy use target: The energy target was set for 30% less energy use than the current. The EUI target was 25 EUI or 30% better, and this was prior to any on-site generation. It was discussed if net zero energy was the goal of the project. It was confirmed that this was the goal. Overall Energy Use: The direction to the design team would be to maximize energy use on-site and evaluate options to be at net zero. An analysis of the full potential and its impact on site should be prepared. Battery storage: The cost-effective definition for battery storage was discussed. It was discussed that not having batteries would not work well financially. Putting a battery on-site to use solar energy was suggested. An analysis of the potential options should be done and discussed. Providing renewable energy for vehicle charging as well was discussed. LEED Certification: It was stated that the LEED requirements were to be silver, which was at 50 to 59 points. It was discussed if there was a desire to go beyond that certification level. It was discussed that the designers should maximize the points regardless of the certification level. TGE also mentioned that the Hastings Elementary project was recently notified that it was awarded LEED Gold status. Mark Sandeen reminded the group that additional reimbursement could be gained thru MSBA for energy conservation and sustainability efforts, such as 3% for All electric buildings and 1% on air quality. DPF advised that we have already reached out to MASS Saves to coordinate early involvement in the high School Project. Dore & Whittier presented the questions that are to be given to the architects during their interview. The living building challenge referred to the red list, and it was stated that the firms were well-versed in this challenge. It was reported that the potential architectural firms had a sub consultant matrix in their proposals and that many are expected to attend the interviews as well. It was stated that the interviews were public and would be held on October 3rd. PBC advises that Select Board and School Board be advised that the MSBA requires that the LEED certification process be followed and formally submitted for final achievement level. Therefore, the Town’s decision to follow the LEED Certification process has already been determined and the Select Board and School Committee need note make that decision. PBC suggests that DPF or one of its consultants be tasked with tabulating and tracking all the incentive and reimbursement opportunities, including deadlines, on the LHS project. Jon Himmel asked about the architect interview questions and Mike Burton reported that questions 3 and 4 of the interview questions were included to reference the Towns sustainability goals and the required workplan from attachment B. The architect Interviews are to be heard on October 3. The three firms being interviewed are: Perkins & Will, SMMA and HMFH, out of six applicants. A question was asked if there was a required list of subconsultants that Architects are required to carry? Mike Burton replied that the MSBA has a recommended list of subconsultants. Urgent Business There was no further business. Motion to adjourn, all approved. Meeting Adjourned at 7 PM.