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HomeMy WebLinkAbout2023-07-26-LEX250-min Semiquincentennial Commission (Lex250) July 26, 2023 Meeting Minutes Pursuant to notice duly filed with the Town Clerk, the Semiquincentennial Commission (Lex250) convened in a remote meeting via Zoom on Wednesday, July 26 at 8:02 am by Ms. Barry as allowed by legislation (S.2475) extending the suspension of certain provisions of the Massachusetts Open Meeting Law. Present: Suzie Barry, Select Board Member, Chair Jillian Tung, Music & Arts Representative, Clerk Paul O’Shaughnessy, Historical Organization Representative Bebe Fallick, Tourism Committee Representative Mona Roy, Community Representative, Vice Chair Cerise Jalelian, Town Celebrations Committee Representative Noah Michelson, Community Representative Steve Conners, Reenactment Community Representative Jane Hundley, Social Studies Department Head, Grades 6-8 Julie O’Leary, Civic Representative Barry Cunha, Business Representative John Rossi, Commission on Disability Liaison ● The meeting was called to order at 8:02 am by Ms. Barry. ● A motion made by Ms. Barry to accept the minutes of the 6.21.2023 meeting, as edited, was seconded by Mr. O’Shaughnessy and approved by roll call vote ● A motion made by Ms. Barry to accept the minutes of the 7.11.2023 meeting was seconded by Dr. Tung and approved by roll call vote ● Ms. Barry provided an update regarding the Patriots’ Day 2025 weekend schedule. ○ Discussions with town staff, select board members, and reenactment community representatives are ongoing ● Ms. Barry provided an update on the amendment to commission charge ○ 4 additional membership seats have been requested and approved by the Select Board ○ The recruitment process has begun to fill the seats ○ Ms. Barry added that a quorum is defined as a majority of sitting members ● Mr. Conners expressed concerns about amending the charge ● New working group structure ○ Ms. Barry reiterated that to be effective, we need to collaborate internally, with other organizations in town, and with other towns ○ Ms. Barry provided a background of her proposal for the new committee structure and summarized the job descriptions of the new roles ■ Education: Ms. Hundley ■ History and literature: Mr. O’Shaughnessey ■ Music and arts: Dr. Tung ■ Volunteers: Ms. O’Leary ■ Permanent memorial: Ms. Fallick ■ Social media: Mr. Conners ■ Fundraising (corporate/private): additional member ■ Publicity: additional member ■ Merchandising: Mr. Michelson ■ Hospitality: Ms. Jalelian ■ Security: additional member ■ Government relations: Ms. Barry ■ Community partners: Ms. Roy ■ Transportation: additional member ■ Logistics: Dr. Cunha ● The group discussed the proposed structure ● Ms. Fallick expressed her concerns about current communications ● Mr. Rossi conveyed his willingness to provide input as the disability liaison ● Ms. Fallick provided an update regarding the status of the permanent monument and her recent meeting with the working group ● Working groups need to write a 1 or 2 line mission statement, up to 3 goals, and some idea of funding needs ● “One year to go”: LBBB would do a concert Friday, April 19, 2024, could consider a drone show or fireworks. Lions club has expressed interest in doing drone shows. ● Kick-off festival: Dr. Tung summarized her conversation with Jeff Leonard. The day and time is tbd ○ John Rossi: recommended having trolley to assist transportation for people with disabilities ● Road Show update ○ Group discussed status of road shows ○ Ms. Roy to coordinate committee members as points of contact for community organizations ○ Dr. Tung to give buttons and stickers and send roadshow slides to Ms. Hundley ● Group discussed the need for a centralized calendar that include events being planned by Commission and by other organizations in town ● Next meeting: Wednesday, August 16 at 8 am in hybrid format ● Fall meeting schedule: 2 meetings per month ○ Wednesday, 8/30 4:30 hybrid ○ Wednesday, September 13, and September 27 4:30 pm hybrid ● Ms. Barry and Ms. Hundley will work on form for funding ● A motion to adjourn the meeting at 9:22 was made by Ms. Barry, seconded by Ms. Hundley, and approved by roll call vote Respectfully submitted, Jillian Tung