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HomeMy WebLinkAbout2022.10.19 FB Meeting Minutes - ApprovedCARY MEMORIAL LIBRARY EXECUTIVE BOARD MEETING BOARD OF LIBRARY TRUSTEES 12:00 PM Wednesday, October 19, 2022 Virtual Meeting   Call to Order – Suzie Barry, Trustee Chair, 12:05 PM   Board Members present: Trustees: Suzie Barry, Joe Pato, Eileen Jay, Rev. Claire Feingold Thoryn, Rabbi Amy Hertz, Rev. Brent Maracle, Larry Freeman, Sara Cuthbertson (left at 12:15 pm), Kathleen Lenihan, Jill Hai, Doug Lucente, Mark Sandeen, Reebee Girash (arrived 12:10 pm) Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Jennifer Webb, Alissa Lauzon, Kate Leppanen Friends: Ethie Slate Foundation: Pam Fowler, Maryellen Ringo Town: Mina Makarious - Town Attorney, Mike Cronin - Facilities Public Comment - None   Secretary’s Minutes - May 18, 2022 Motion to approve the minutes as edited by Suzy Barry. Seconded by Jill Hai. Vote: 12-0 approved.   Building Updates Children’s Room/Large Meeting Room Project updates A study of the library’s HVAC system was completed as part of the planning for the Children’s Room/Large Meeting Room renovation project. The Lower Level HVAC system will need to be replaced as part of that renovation, and the full building will be due for a complete HVAC system replacement in about FY29/FY30. A discussion was had about the merits of combining these two needs into one comprehensive capital project with an overall cost of approximately $20M. Not sure there is appetite for a project of this size given the other capital needs of the Town. Old Business Stone Building – next steps Mina Makarious, the Town Attorney, gave an overview of the process needed to remove the Library Trustees from their involvement in determining how the Stone Building will be used. The process would involve a request to the Attorney General’s office to modify the process spelled out in the deed. The East Lexington Branch library was permanently closed in 2009 after a pipe burst, causing damage to the building. There is no interest on the part of the Library to reopen that space for any library functions now or in the future. The proposal is to designate the Select Board as the body that determines the reuse of the Stone Building. This would NOT change the deed restrictions regarding how the building can be used. Discussion followed with on Trustee expressing concern about changing the original intent of the deed. The Town Attorney mentioned that these types of deed restrictions were common at the time and that other communities have received modifications to bring process more in line with modern governing structures.  Motion by Suzie Barry “ask the town to initiate the process of modifying terms to the Stone Building deed, to make the Select Board the decision-making body for the reuse of the Stone Building thus replacing the library trustees role in that process.” Second: Jill Hai. Roll Call vote: 7 yes, 4 no, 1 abstention   New Business Vacancy on Executive Board Claire Feingold Thoryn will be leaving the Executive Board in December. Any clergy or School Committee members interested in serving the remainder of her term should send an email to Suzie Barry and Koren Stembridge. CFT leaving board. Old Business HDC Nominations There is an associate member open. Please send any potential candidates Susan Lusk by 11/15/22 to transmit names to SB for consideration.   Foundation Updates - Pam Fowler, President - Cary Library Foundation Rock the Lot had 500+ attend. Cosponsored with Lex Fun to engage younger families. Annual appeal right after Thanksgiving Friends Updates - Ethie Slate, President – Friends of Cary Library Exceeding pre-COVID goals. Annual membership drives 7% higher than 2019 Friends are partnering with a local group to send discarded or donated books to libraries in Kenya. Adjournment (vote) Motion to adjourn: Mark Sandeen, Second: Doug Lucente. Vote 10-0 at 1:16 pm.