HomeMy WebLinkAbout2023.02.01 EB Minutes ApprovedCARY MEMORIAL LIBRARY
EXECUTIVE BOARD MEETING
BOARD OF LIBRARY TRUSTEES
12:30 PM
Wednesday, February 1, 2023
Virtual Meeting
Attendees:
Board: Suzie Barry, Barbara Callaghan, Eileen Jay, Joe Pato
Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Kate Leppanen, Cathie Ghorbani, Alissa Lauzon
Facilities: Mike Cronin, Director
Call to Order – Suzie Barry, Trustee Chair
12:36 PM
Public Comment
No comments.
Building Updates
K Stembridge detailed the next steps for approaching the Library’s capital needs in one comprehensive project or two smaller ones. Consensus from various Town staff and committees is
that there is not an appetite for the single larger project at this time and the Library should proceed with the Lower Level renovation ASAP and hold on the remaining HVAC/capital projects
until after the High School construction has concluded.
In addition, because the Library did not submit a request for capital funds during the FY24 budget process, the Library Trustees will need to determine if they are willing to leverage
non-municipal funds to continue project planning. M Cronin anticipates that we will need approximately $500K for this portion of the design development. K. Stembridge recommended
using funds from the following sources:
State Aid to public libraries: $150,000
Foundation funds (already raised): $200,000
Unrestricted Endowment funds: $150,000
Discussion included the need for a project update to the community to update them on the status of this project. K Stembridge to draft for the 3/1/23 Executive Board meeting.
Motion made by S Barry that the ChiRP! Project be taken up independently and in advance of the full building HVAC project. Seconded by J Pato. Roll call vote 4-0, approved.
Motion made by J Pato to approve authorization of up to $500,000 in funding available to the Trustees for the continuation of planning of the ChiRP! Project. Seconded by B Callaghan.
Roll call vote 4-0, approved.
This presentation will be repeated at the 2/15 meeting of the Full Board of Library Trustees and the full board will be asked to affirm these motions.
Administrative Updates
Director’s Report
There have been challenges for Parker Meadow StoryWalk project and its appropriateness for conservation land. There is a meeting on 3/6/23 of the Conservation Commission to discuss
this more and to possibly make a decision.
Will bring several policy updates to the March meeting of the Executive Board.
Additional security cameras are needed ASAP. Might need to tap state aid money for this project.
Secretary’s Minutes – December 7, 2022 Executive Board Meeting. Will add to March agenda for vote.
Adjournment
Motion to adjourn at 1:30 pm by E Jay. Seconded by B Callaghan. Roll call vote 4-0, approved.