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HomeMy WebLinkAbout2023-05-03-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE BOARD OF LIBRARY TRUSTEES Minutes Wednesday, May 3, 2023 Call to Order – Suzie Barry, Trustee Chair 12:31 pm Attendees: Board: Suzie Barry, Joe Pato, Eileen Jay, Amy Hertz (arrived 12:40 PM), Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Kate Leppanen, Alissa Lauzon, Jen Webb, Helen Lui Foundation: Mary Ellen Ringo Friends: Ethie Slate Public Comment – None Secretary’s Minutes – March 1, 2023 Executive Board Meeting Motion to approve minutes of March 1, 2023 as corrected by Suzie Barry. Seconded by Eileen Jay. Roll call vote 3-0 approved. Building Updates Library Capital project update – review Conceptual Design  Natalie Eringros, architect for Johnson Roberts Associates, Inc. will be on hand at the Full Board meeting on 5/17/23 to review the project work to date. Administrative Updates Director’s Report  The library had a First Amendment Audit on Friday, 4/28/23. Koren stated that staff did a great job, especially Deputy Director Laura Bernheim. There was an altercation between the First Amendment auditors and a member of the public that was resolved by Lexington Police officers who were called to assist.  Parker Meadow StoryWalk challenges continue. The working group with the conservation staff, Koren and the Conservation Commissioners are working toward a resolution. New Business  Book Challenges continue to rise across the US and the library is preparing for potential challenges locally. There is an established process for reviewing these requests. Trustees are asked to refer anyone expressing concerns about items in the library collection to this process.  Helen Lui gave an overview of the new Cary Library Program Development Policy which has been reviewed by the Town Attorney. Motion to approve by Suzie Barry. Seconded by Joe Pato. Roll call vote 4-0 approved. Cary Library Display Policy language has been updated to mirror the Program Development  Policy. This update has been reviewed by the Town Attorney. Motion to approve by Suzie Barry. Seconded by Joe Pato. Roll call vote 4-0 approved. Cary Library Social Media Policy has been updated to state that the library reserves the right  to delete comments that it deems inappropriate or off topic. This change was reviewed by the Town Attorney. Motion to approve by Suzie Barry. Seconded by Amy Hertz. Roll call vote 4-0 approved.  Foundation – Mary Ellen Ringo spoke about the Foundation’s plans to raise $750K for the ChiRP! Project. Because pledge payments will be spread over a three year period, the Foundation will likely ask to “borrow” from the Library’s Unrestricted Endowment, the same arrangement they made for the 2016 Transformative Spaces campaign. The Trustees are aware, and will discuss the terms of the loan in the fall. Financial Updates Municipal Budget – spending is on target for FY23.  Old Business  Library needs to put forward the name of a candidate to fill a slot on the HDC. This will be on the FB 5/17/23 agenda. Will check with Select Board office for names of candidates. Announcements – None. Adjournment (approximately 1:39 p.m.) Motion to adjourn at 1:39 pm by Suzie Barry. Seconded by Joe Pato. Roll call vote 4-0 approved.