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HomeMy WebLinkAbout2023-06-20-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE BOARD OF LIBRARY TRUSTEES Minutes - DRAFT Tuesday, June 20, 2023 Call to Order – Suzie Barry, Trustee Chair 12:35 pm Attendees: Board: Suzie Barry, Jill Hai, Eileen Jay Staff: Koren Stembridge, Susan Lusk, Kate Leppanen, Michelle Techler Public Comment – None Secretary’s Minutes – May 3, 2023 Executive Board Meeting Motion to approve minutes of May 3, 2023 as corrected by Suzie Barry. Seconded by Eileen Jay. Roll call vote 3-0 approved. Financial Updates Municipal Budget – 90% expended across all budget categories. At end of fiscal year expected to turn in some personnel funds, but materials and expenses funds will be fully spent. Administrative Updates Director’s Report Appreciate the tremendous support from the Trustees for the handling of the incident in the Teen  Room over a week ago, especially regarding the letter sent out as the response to the community. Overall consensus from Trustees is that the community felt the letter was well written and the comments were positive. Teen staff will continue monitoring of the white board in question. New Business Foundation – Mary Ellen Ringo is not able to attend present today but she wanted to make the formal  request for the Foundation to be able to host a gala in the library on Saturday, 4/6/24. This is an after- hours event with a liquor license. Motion to approve allowing the Foundation to host a gala in the building on April 6, 2024 and to allow for any early closing that day to facilitate the gala by Suzie Barry. Seconded by Jill Hai Roll call vote 3-0 approved. Continued work on a naming scheme for donors for major donations to the campaign. A policy will need to be set and decided if it is a town policy, library policy or foundation policy or part of all three. To be further discussed/voted on at the September Executive Board meeting. Banners and Signage on Library Grounds Policy  Motion to approve the Banners and Signage on Library Grounds Policy as amended by Suzie Barry. Seconded by Jill Hai. Roll call vote 3-0 approved. Rules of Behavior Policy  Motion to approve the Rules of Behavior Policy with edits by Suzie Barry. Seconded by Jill Hai. Roll call vote 3-0 approved. Photography and Filming Policy  Motion to approve the Photography and Filming Policy by Suzie Barry. Seconded by Jill Hai. Roll call vote 3-0 approved. Art Exhibit/Gallery Policy  Motion to approve the Art Exhibit/Gallery Policy by Suzie Barry. Seconded by Eileen Jay. Roll call vote 3-0 approved. Trustee Meeting Dates for FY24  Discuss future dates, times, virtual/in-person at the September 6, 2023 9/6/23 at 12:30. Building Updates Library Capital project update – LABBB Collaborative staff visited library to navigate the layout of the new restrooms set up in the LMR.  Received feedback from teachers, physical therapists and occupation therapists, particularly with regard to students with mobility challenges. Also toured the Children’s room to discuss further the changes scheduled to be made. information was then shared with the architect. Children’s staff will meet with the architect next week regarding the service desk/ workroom areas. Work to better understand the HVAC system is underway with installation of approximately 20 hatches in the ceiling to give the engineers continued access. Old Business  HDC Candidates th Suzie Barry and Koren will work to determine next steps prior to September 6 meeting. Announcements – None. Adjournment - Motion to adjourn at 1:32 pm by Jill Hai. Seconded Eileen Jay. Roll call vote 3-0 approved.