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HomeMy WebLinkAbout2023-05-11-PBC-min 5,r��R"'"� TOWN OF LEXINGTON Permanent Building Committee Permanent Members Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman, IN(!T Peter Johnson,Philip Coleman, Cells Brisbin, Elizabeth Giersbach, Frederick Merrill Police Station Members: Semoon Oh, Wendy Krum Associate Members: Curt Barrentine, Henrietta Mei PBC Minutes for the meeting held on: 5-11-23 Meeting was held remotely via Zoom Members Present: Jon Himmel, Charles Favazzo, Celis Brisbin, Elizabeth Giersbach, Henrietta Mei Others Present: Mike Cronin, Dave Kanter, Mike McLean, Joel Pressman, Joe Pato, Todd Rhodes, Mark Sandeen, Dave Pinnsenault, Melissa Battite, Kathleen Lenihan, Mark Barrett, Steve Brown The PBC Meeting was called to order at 5:00 pm Meeting Minutes The minutes for the 3-9-23, 3-21-23, and 4-13-23 meetings were distributed earlier in the week. There were edits and no further comments received. The minutes were updated and sent out again by Mark Barrett. Charles Favazzo made a motion to approve the amended 3-9-23 meeting minutes, Jon Himmel seconded, and the motion was passed unanimously. Charles Favazzo made a motion to approve the 3-21-23 meeting minutes, Jon Himmel seconded, and the motion was passed unanimously. Charles Favazzo made a motion to approve the amended 4-13-23 meeting minutes, Elizabeth Giersbach seconded, and the motion was passed unanimously. DPF status update on Westview Cemetery Building Mark Barrett provided an update on the Westview Cemetery project. He stated that the installation of wallboard began, in the administrative wing with the expectation that it all would be completed next week. The primer and first coat of pai it would follow. The overhead doors were arriving on May 11th and the installation was planned to begin on Monday, May 15th. The exterior panels and trim installation was continuing. It was reported that the site work will resume next week. The remaining two exterior doors and windows were being delivered on May 11th, and the installation would begin the week of May 15th. It was reported they were waiting on Eversource for the final connection to the transformer for prima power. Mark Barrett presented pictures and stated it was anticipated that the project would be complete end of June or early July. It was clarified that the landscape planting was removed. DPW staff would likely manage that work when the time was right. The present contractor was responsible for loam and seed. It was reported that there were no electrical charging stations planned for at this time. It was stated the building itself was solar-ready, and once the building was complete and there was funding available a rooftop solar system would be placed. DPF status update on Police Station Construction Steve Brown provided an update on the Police Station construction. He reported that in April, final welded connections On the structural steel frame were completed April also saw rebar placement, mesh, and concrete placement at the 2nd-floor slab on the deck; the north-side stormwater infiltration system was completed; the prefabricated steel roof trusses were installed at the South section. In May, the plans included finishing installing decking on the roof trusses, finishing interior underground utilities and backfill & pouring a concrete slab on grade, installation of additional stormwater infiltration systems, and continuing with exterior framing. On June 8th, it was anticipated to start interior construction. The roofing was anticipated to be done at the end of July. Steve Brown shared updated pictures of the construction activity. Solar Canopy update On Tuesday May 9' there was a meeting with the police station neighbors to discuss the solar canopy designs and received continued feedback. The overall goal to maintain as close to net zero as possible was also discussed. There is a scheduled HDC hearing on 6-1 at which the original design at a new lower height and the new options develop from abutter input sessions would be presented. It was hoped to have another meeting on May 30' with the abutters prior to the June 11 HDC meeting. Update on LHS Project Status Mark Barrett reported that March 29'was the release of the OPM request for services. Responses were due on April 20th, and there were seven proposals received. The committee for OPM selection shortlisted the proposals to four firms, that were interviewed on May 2nd. The committee then met on May 3rd to finalize the rankings after having held the interviews, and a full school building committee meeting was held on May 4' to discuss the final rankings and support a decision. The selection packet was submitted to MSBA on May 10th. There will be a MSBA OPM meeting on June 5th, where the MSBA will vote to support (or not) the Towns selection of an OPM. It was asked if the designer selection process was similar. It was stated that with the Designer selection the Town does not rank the firms and they have only three representatives on a 12 member selection panel made up of MSBA representatives. Elizabeth Giersbach stated she spoke with Nancy, Charlie, and Barbara, and they raised questions about the feasibility, study and site analysis. Mike Cronin stated that the feasibility study would not be moved forward without input from residents. It was stated that it was expected Dore &Wittier would be on board on June 5th Jon Himmel stated it would be useful to have a discussion at the next meeting on how Wittier thought the outreach would go. Urgent Business Integrated Design Policy Todd Rhodes stated that the Integrated Design Policy was tentatively put on the Select Board agenda for June 5th. It was discussed that there would likely be sequential meetings with the Select Board and the School Board, Joe Pato Will however reach out and see if the School Board would be able to join the Select Board on June 5th. Todd Rhodes and Jon Himmel would coordinate the final presentation to the boards. Munroe Center for the Arts (MCAS An Inquiry was made about the MCA project. It was reported that there had been conversations with the MCA individuals and Facilities staff. DPF reported that some of the project soft costs were coming from MCA own budget, however DPF was still working to define all budget parameters and will be developing a combined budget sheet to examine what would be coming out of the separate budgets. The Annual Town Meeting appropriation was $6.6 million, and the last construction cost estimate, as previously discussed was at $8.8 million. The architectural process as DPF understands it is on hold will full project budget accounting was developed and a full Value Engineering phase was completed. Motion to adjourn, approved. Next meeting 6/8/23