HomeMy WebLinkAbout2016-05-23-BOS-packet-released SELECTMEN'S MEETING
Monday, May 23, 2016
Selectmen Meeting Room
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. LexPress Proposed Route and Fare Changes (15 min)
2. Presentation of Vietnam War Commemoration Certificate(5 min)
3. DPW Project Update(30 min)
4. Complete Street Project Prioritization List(15 min)
5. Consider and Approve Amendment to Parking Regulations on Stetson Street(10
min)
6. Vote on Facilities Union Contract(5 min)
7. Review of 2015 and Preview of 2016 Farmers' Market(10 min)
8. Approve Farmers' Market Winery License(5 min)
9. Approve Limousine License Renewals (5 min)
10. Selectmen Ap o intments/Reappointments -LexH AB (5 min)
11. Town Manager Appointments/Reappointments - Council on Aging and Recreation
Committee(5 min)
12. Approve Town Comptroller's Employment Agreement(5 min)
CONSENT AGENDA
1. Water& Sewer Commitments and Adjustments (5 min)
2. Approve One-Day Liquor License- Community Endowment of Lexington
3. Approve One-Day Liquor License- Spectacle Management
4. Use of Battle Green- Flags at Memorial Plaques for Memorial Day
5. Use of Battle Green- Flag Day Ceremony
6. Sign Immigrant Heritage Month Proclamation
7. Approve Minutes and Executive Session Minutes
ADJOURN
1. Approximate Adjourn Time 9:00 PM
The next meeting of the Board of Selectmen is scheduled for Monday, June 6, 2016 at 6:00 p.m. in
the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Device.s Available on Repast
All agenda time and the order of items are approximate and �e ttt���111VVV111lll�id a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
LexPress Proposed Route and Fare Changes (15 min)
PRESENTER: ITEM
NUMBER:
Jeanette Rebecchi, Transportation
Coordinator I. 1
SUMMARY:
1. Lexpress Schedule: Over the past several years, Lexpress drivers have had an increasingly difficult time
adhering to the schedule. This problem is particularly pronounced around school dismissal times due to heavy
traffic conditions. To address this on-time performance problem, it is recommend to increase the headway time
from 30 to 35 minutes on routes leaving the Depot from 2:35PM through 5:OOPM. This would more accurately
reflect the actual driving time required to complete the routes at this time of day.
2. Lexpress Fares:Effective July 1, 2016 it is recommended to increase the adult Lexpress cash fare to $2.75
to fulfill Americans with Disabilities Act(ADA) obligations, and eliminate the $0.25 transfer fee to improve staff
efficiency and increase rider utilization of the transfer system.
Cash paying adults comprises less than 5% of Lexpress' total ridership. One can assume that we will lose
riders due to the higher price point. However, riders do have the opportunity to buy discounted passes and
ticket books in advance, as well as a$4.00 round-trip ticket purchased on board directly from the driver.
To rescind the $0.25 transfer fee would have minimal impact on Lexpress revenue. On average, Lexpress earns
$391 per year based from Transfer Tickets redeemed, or 0.44% of the average total fare revenue collected each
year.
SUGGESTED MOTION:
1. Move to approve modifications to the Lexpress schedule as presented.
2. Move to raise the Lexpress adult cash fare from$2.50 to $2.75, and eliminate the$0.25 transfer fee effective
July 1, 2016.
FOLLOW-UP:
The FYI Lexpress schedule is printed and included with the July 1 tax bill.A copy of the final schedule will
be brought forward as a consent item at upcoming Board of Selectmen meeting.
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D On Tine Performance Presentation Presentation
L.express Schedule Change Memo Cover Merin
L.express On-Time Perfortrnnce Tables Presentation
L.express Fare Change Memo Cover Merrn
Lexpress Routes 1 & 2 On-time Performance L
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TO: Carl Valente, Town Manager
Charlotte Rodgers, Human Services Director
FROM: Jeanette Rebecchi, Transportation Manager
DATE: April 20, 2016
SUBJECT: FY17 Lexpress Schedule Change Proposal
Over the past several years the Lexpress drivers have had an increasingly difficult time adhering
to the schedule. This problem is particularly pronounced around school dismissal times due to
heavy traffic conditions. Data was compiled by pulling real-time arrival information from our
new Ridesystems software. As you can see from the attached graphs, Lexpress is on average
running 5 — 10 minutes late on the 2:35PM through 5:OOPM routes. While there is a five minute
buffer built into the schedule, back-to-back delays exceeding 5 minutes are difficult to recover
from.
To address this on-time performance problem, TAC and Human Services staff recommend
increasing the headway time from 30 to 35 minutes on routes leaving the Depot from 2:35PM
through 5:OOPM. This would more accurately reflect the actual driving time required to complete
the routes at this time of day, and result in two positive changes:
- Route 1 would now have the time to stop at the Community Center on the 3:30PM trip.
- Route 2 would now stop at Clarke Middle School around 4:40PM. In a Clarke Middle
School survey, a majority of parents requested that Lexpress stop at Clarke after 4:30PM
due to afterschool activities.
Conversely, this schedule change would result in 11 even-numbered trips and 11 odd-numbered
trips per day— a reduction of one even-numbered trip. I believe the community would find this
preferable to cutting service, though some may be confused by the new times. Overall, a large
outreach effort will need to be undertaken to inform the public prior to July 1.
To facilitate transferring at the Depot, all routes will have to adhere to the new 35 minute
schedule. Below outlines the current and proposed school year schedule for all routes.
Current Lexpress Schedule Proposed FY17 Schedule
Depot Square Departures Depot Square Departures
Routes 1/3/5 Route 2/4/6 Routes 1/3/5 Route 2/4/6
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APRIL I4"
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MEMORANDUM
TO: Carl Valente, Town Manager
Charlotte Rodgers, Human Services Director
FROM: Jeanette Rebecchi, Transportation Manager
DATE: April 21, 2016
SUBJECT: Lexpress FYI Fare Changes
Summary
Effective July 1, 2016 it is recommended to increase the adult Lexpress cash fare from $2.50 to
$2.75 to fulfill Americans with Disabilities Act(ADA) obligations, and eliminate the $0.25
transfer fee.
Transfer Fee Elimination
Lexpress drivers start each day with 6 transfer tickets per route to sell on board. The Human
Services Department Assistant must count and restock the tickets on a daily basis since the
tickets have cash value and rotate in color. On average, riders boarding with a transfer ticket
make up approximately 2% of our recorded ridership. This is despite the fact that 44% of
Lexpress riders are paying with a method of payment that would require them to purchase a
$0.25 transfer ticket to board the next bus. These statistics appear to imply that ticket and cash
riders are not moving between buses.
On average Lexpress earns $391 per year based on the number of transfer tickets redeemed, or
0.44% of the average total fare revenue collected each year. To rescind the fee would have
minimal impact on Lexpress revenue. More importantly, moving to a free transfer system would
eliminate the need for the Department Assistant to meticulously count out a set number of tickets
each day as required for accounting reasons. A free transfer system may also encourage riders to
use more than one Lexpress route. To ensure that passengers are not abusing the system, the
drivers will be reminded to strictly enforce the pre-assigned transfer ticket color of the day.
Adult Cash Fare Increase
As an operator of a fixed route bus system, the Town of Lexington is required by the ADA to
provide paratransit service to eligible residents within 3/4 miles of its fixed route service (i.e.
Lexpress). The MBTA has filled this role by providing a paratransit service called the RIDE for
$3.00 per ADA trip and $5.00 per Premium Service Area trip. The ADA also requires that
paratransit fares cost no more than twice the cash fare of the local fixed-route transit service. All
paratransit users traveling within the Lexpress service area cannot be charged more than twice
the highest cash fare of Lexpress, or $5.00 at the current rate.
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On July 1, 2017 the RIDE is raising the Premium Service Area rate to $5.25. As a result, the
Lexpress adult cash fare will need to increase from $2.50 to $2.63 or higher. To fulfill these
obligations, the Lexpress adult cash fare should increase by $0.25 to $2.75 starting in FYI 7. The
amount is higher than legally required as it is preferred to keep Lexpress fares in increments of
$0.25. Additionally, Lexpress will still be in compliance if the MBTA approves another $0.25
increase and raises the Premium Service Area fare to $2.75.
Cash paying adults comprises less than 5% of Lexpress' total ridership. One can assume that we
will lose riders due to the higher price point. However, riders do have the opportunity to buy
discounted passes and ticket books in advance, as well as a $4.00 round-trip ticket purchased on
board directly from the driver.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Presentation of Vietnam War Commemoration Certificate (5 min)
PRESENTER: ITEM
NUMBER:
Gina Rada, Veterans' Services District
Director 1. 2
SUMMARY:
This past year, the Town participated in a program to honor veterans on the 50th anniversary of the Vietnam
War http://www.vietnamwar50th.com/. Veterans' Services District Director Gina Rada will present the Board
with the Commemorative Partner Certificate and Proclamation.
SUGGESTED MOTION:
None
FOLLOW-UP:
None
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
DPW Project Update (30 min)
PRESENTER: ITEM
NUMBER:
David Pinsonneault, Director,
Department of Public Works 1. 3
SUMMARY:
The Board will be presented with an update of DPW projects, including those for this construciton season.
SUGGESTED MOTION:
None.
FOLLOW-UP:
None.
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
DPW Project List Update Backup Material
DPW PROJECT UPDATE—MAY 2016
TAX LEVY
Willards Woods Daylighting $450,000
As part of the stream management plan implementation the Willards Woods daylighting
project was designed bid and constructed. This included the installation of two bridges as
well as the removal of a collapsing drainage pipe which was replaced with a stream channel.
The major construction was completed in the fall and was followed by plantings this spring.
This project is complete with the exception of close-out.
Vine Brook Stabilization $150,000
As part of the stream management plan implementation the Vine Brook stream stabilization
was designed, bid and constructed. This was an area along the stream bank that had been
seriously eroded and risk further erosion and loss of passage of the paved trail along vine
brook. The stabilization has been completed using natural materials along the stream bank as
well as plantings along the top of slope. The construction is complete.
Additional Stream management plan work $100,000
Survey and preliminary analysis is underway in the Valleyfield area working toward a
solution to long-term flooding issues between Valleyfield and Waltham Street as identified in
the stream management plan.
Whipple Hill drainage improvement plans are at 25% design. This will improve upstream
flooding issues, trail erosion, and repair the instability of the failing stream bank.
Pleasant Street drainage improvements are under design to improve an area that is overtopped
under large storm events.
NPDES Phase II— Stormwater general permit $ 140,000
The annual report has been submitted to MassDEP and the EPA. We continue to work on
permit compliance and have had great assistance from the Conservation staff and the
Stewards. Additionally, the Illicit Discharge Detection and Elimination (IDDE) program has
been enhanced to include approximately 16 UMass Lowell Engineering students to sample
and analyze test results. This was the third year that these students assisted the town.
Lexington was the recipient of a `Stormy' award for the Best Stormwater idea in New
England for 2014. Two areas of high bacteria counts have been found including the Vine
Brook and Mill Brook. Repairs have been made to both areas and significant reduction has
been found in each location.
The EPA in conjunction with MassDEP have issued a new permit in April. This permit has
added many new requirements. The engineering staff is working through this permit to best
11Page
understand the most cost-effective, efficient and productive path to move forward. The
efforts to comply will be significant and require cooperation from many town departments.
Storm Drain Improvements $ 340,000
Drainage improvement has continued throughout town with a focus on the areas that are
undergoing paving or reconstruction work. Drainage improvements have been completed on
Spring Street and Paul Revere Road. Additional drainage work is anticipated in numerous
locations throughout town including the Wheeler Road area.
Old Res Dam Improvements $30,000
Improvements to the Old Res dam are underway. Currently there is heavy erosion along the
top of the dam and the upstream slope continues to degrade. Additionally the tree growth
along the dam is causing further deterioration of the dam and effecting the structural integrity.
A plan is in design that will improve and provide long-term stabilization of the earth dam and
will include removal of a number of trees to prevent further degradation.
Concord Ave sidewalk design and construction $ 3,340,000
This project is under construction and approximately 70% complete. The culvert
replacement, signal replacement and wall installation have been completed. Currently they
are working on granite installation, to be followed with sidewalk paving and roadway paving
and replantings along the corridor. Substantial completion is anticipated this summer.
Center Streetscape and Battle Green design $ 600,000
The 25% design phase has been completed. Additionally additional data collection to evaluate
the potential for cut-through traffic is in progress. Trials for turning lane closures and a one-
way at Harrington Road have been approved and the trials are expected to begin during the
first half of August. Currently the design work has been placed on hold pending direction
from the recently created ad-hoc committee.
Three intersection project $ 500,000
The 75% design plans have been submitted to MassDOT for review. Town staff is working
on the right-of-way currently. The project is currently scheduled for a September bid date
with construction proposed to commence in CY2017 and funded by MassDOT.
Street Improvements $3,200,000
This year's street improvement includes approximately 6.5 miles of roadway paving and
reconstruction as well as sidewalk replacement and installation of accessible pedestrian ramps
throughout the project as well as about Imiles of bikeway paving from Bedford Street to the
Hancock Street. The funding is from a previously designated bikeway resurfacing Town
Meeting article.
A short segment of sidewalk on the Shade Street at the Spring Street end has been installed.
2 1 P a g e
This past year a pavement preservation treatment was applied to sections of Waltham St. and
Concord Ave. called micro-surfacing. This treatment uses a mixture of aggregate, latex, and
asphalt to create a slurry mix that is applied to the existing roadway surface. It is a
preventative maintenance treatment that can add an additional six to eight years of life to the
roadway. On Waltham St. approximately 2800 linear feet of roadway was treated with two
coats of micro-surface, from Brookside Ave. to Blossomcrest Rd. On Concord Ave an asphalt
leveling course was applied along the 1.2 mile stretch of roadway, from Waltham St to the
Belmont town line, prior to placing the double micro-surface treatment. This added over 1.7
miles of additional roadway surface treatment.
These treatments will continue this year and include 3.8 miles of fog seal, 2.7 miles of micro-
surfacing, and 1.6 miles of cape seal.
Cracksealing of various streets continues to be performed to extend the life of the roadways.
Town wide Signalization Improvements $125,000
The Concord Ave/Waltham Street signal was replaced under the Concord Ave sidewalk
project. Additionally conceptual design were developed for the intersection of Massachusetts
Avenue/Worthen Road.
Town wide Sidewalk Improvements $600,000
In FYI we plan on rebuilding the following sidewalk sections: Segment of Turning Mill
Road beginning at Robinson Road, Continuing on Worthen Road from Lincoln Street to
Waltham Street; Waltham Street from Brookside Ave. to Allen Street; Continuing on
Massachusetts Ave. from Pelham Road to Marrett Road; and Winthrop Road from
Massachusetts Ave. to Highland Ave. We will also be repairing handicapped ramps in the
Downtown Area.
As part of the roadway resurfacing work, additional isolated areas of sidewalk were replaced
in the Highland Avenue neighborhood and an extension of the Hartwell Ave sidewalk was
done along Bedford Street which included a bus shelter pad. The shelter is to be installed by
others.
Robinson Road sidewalk $1,000,000
The work on Robinson Road was completed in 2015.
Pleasant Street Sidewalk $205,000
Preliminary evaluation and survey has been completed and the sidewalk is under design in-
house. Funding for construction was approved at Town Meeting. A work scheduled has not
yet been created but it is anticipate to be constructed by the end of CY17.
Prospect Hill Road Sidewalk $100,000
Construction funding has been approved, design plans have been completed in-house and
construction is planned for CY16.
3 1 P a g e
Pelham Road parcel accessibility $35,000
Numerous conceptual plans were developed based on potential property use scenarios of the
Pelham Road parcel. These plans were presented to the Board of Selectmen to provide details
of options, impacts, and costs of improving site access.
Culvert Replacement $390,000
The Revere Street culvert replacement has been installed. There are additional improvements
proposed at the culvert location to improve the slopes and abutter impacts that are anticipated
to be completed in the spring of CY16.
Hartwell Ave Improvements $4,700,000
Improvements to Hartwell Ave are currently in the design phase and include work at the Kiln
Brook Bridge, Maguire intersection improvements, and an improved pedestrian crossing on
Bedford Street in the vicinity of the jug handle. The current proposal at Maguire Road is a
roundabout, however there are fairly significant wetland impacts with this proposal. The
design team will be meeting with the Conservation Commission in the near term to determine
the feasibility of this alternative. If the impacts are too great the alternative design would be a
signal. There are also numerous complications with utility relocations at the bridge that are
being worked through by the design team and utilities.
Library Sidewalk replacement $160,000
Plans for the replacement of the failing library sidewalk are near completion and it is
anticipated that the replacement will be in CY16.
Munroe Center for the Arts parking lot improvement $220,000
The design is near completion (by others) and the reconstruction of the parking lot along with
drainage improvements is anticipated in CY16.
ENTERPRISE FUNDS
Water System Improvements $ 900,000
A detailed evaluation of the water main along Mass Ave from Woburn Street to the Arlington
Town Line has been completed and is being used in the prioritization, funding requests, and
improvement replacement decisions for the main in this corridor. The water mains from
Pleasant Street to Marrett Road are currently being replaced and construction is expected to
be completed by the fall of CY16.
Construction on Prospect Hill Road, Wachusett Drive, and Downing Road was completed in
CY15
4 1 P a g e
Sanitary Sewer Improvements $ 1,500,000
Wastewater collection system rehabilitation work is under construction. Trenchless
technology will be used on pipes and manholes town wide including trunk sewers in the East
Lexington area. This year the program will line 10,480 linear feet of sewer with cured-in-
place polyester lining. It will seal approximately 80 manholes and it will clean, inspect and
seal defective joints in 13,5001inear feet of sewer. This work is, for the most part, continues
in the Easterly part of Lexington in the Massachusetts Avenue and Lowell Street areas.
Currently, our consulting engineer is performing light cleaning, television inspection and flow
isolation studies to survey 152,000 linear feet(approx.. 29 miles) of sewer in collection basins
throughout parts of town focusing mainly in the Southern area of town including areas along
and near Marrett Road, Spring Street, Lincoln Ave, and Middle Street. In some cases sewers
that are collapsed or near collapse are identified and repaired immediately to prevent an
emergency. Other identified problem areas are put into a contract for the following CY
construction season.
Pump Station Upgrades - $600,000
The Brigham Road pump station replacement was completed in CY16 and only punch list
work remains. This is a full replacement including a generator. Worthen Road is likely to be
the next replacement.
Gleason Road Force Main - $750,000 at pump station; additional existing funding for
force main work
The improvements are under construction and includes two new air release valves on the
main, variable frequency drives (VFDs) on all the pumps and a surge tank. Construction is
expected to be completed in the summer of CY16. Additionally the smart ball evaluation of
the force main was completed and the force main does not appear to be compromised. During
the installation of the air release valves, pipe coupons will be taken and tested as a further
evaluation of the pipe condition.
COMMUNITY PRESERVATION FUNDS
Monument Conservation/Repair at the Historic Cemeteries $365,000
The final phase of this project will target the remaining stones and markers at Ye Olde
Burying Ground and Munroe Cemetery. Ivan Myjer has been hired to develop the plans and
specifications for this project. Fall 2016 is the target bid date.
Hastings Park Gazebo $15,000
The Gazebo project is now complete.
Traffic Island Renovation (Jug Handle at Hartwell Ave) $83,000
Construction has been completed and the contractor is working on punch list items.
5 1 P a g e
Center Playfields Drainage Improvements $875,173—Phase 1
$911,863—Phase 2
Phase 1 construction is complete. $605,781—Phase 3
Phase 2 construction is complete.
Phase 3 this project is targeted for completion by June 30, 2016.
Battlegreen Area Master Plan Implementation $50,000—Phase 1
$143,845—Phase 2
The project will address monument restoration, treatment around the monument areas,
pathways and fencing. Plans and specifications are being developed for review with various
committees and boards. Monument restoration is targeted for late summer 2016.
Lincoln Park Field Improvements $565,000—Phase 1
$911,863—Phase 2
$650,000—Phase 3
Phase 1 (Field#1)is complete.
Phase 2 (Field#2)is complete.
Phase 3 (Field#3) anticipated construction date is end of June 2016.
Park and Playground Improvements
$68,000 — FY 16
$75,000—FY 17
FY 16— This project is to replace the play equipment at Marvin Park, which is outdated and
does not meet current safety standards. Bid specs will be developed in the summer of 2016
with target construction for fall of 2016. The new playground and play equipment will
comply with the Consumer Product Safety Commission (CPSC) guidelines, American Society
for Testing and Materials (ASTM) standards and the American with Disabilities Act(ADA).
FY 17 —this project is to replace the perimeter fencing at the Center Recreation Complex and
the Muzzey multi-purpose field. Bid specs will be developed in the summer of 2016 with
anticipated construction in the fall of 2016.
Park Improvements—Athletic Fields
$100,000—FY 15
$85,000 — FY 16
$120,000—FY 17
6 1 P a g e
FY 15 —renovate the soccer field at the Clarke Middle School. This project is complete.
FY 16 —renovate the natural grass softball field at Lincoln Park. The renovation will include
laser grading the skinned infield, adding a new irrigation system, grading the outfield for
proper drainage, replacing the existing backstop, and adding two permanent player benches.
Bid specs will be developed in the summer of 2016 with a target construction for fall of 2016.
FY 17 — renovate the multi-use field at Adams/Waldorf. The renovation will include laser
grading, irrigation improvements and turf improvements. Bid specs will be developed in the
fall of 2016 with an anticipated construction date of spring 2017.
Park Improvements, Hard Court Resurfacing 55,000—FY16
$61,000—FY 17
FY 16— This project will include reconstruction of the basketball courts and installation of
new backboards and poles at Sutherland Park and Marvin Park. These are both currently
under construction with a target completion date of early summer.
FY 17 — this proiect will include reconstruction of the basketball courts at Rind2e Park
and Kinneens Park. Bid specs will be developed in the fall of 2016 with construction
targeted for the spring of 2017.
Minuteman Bikeway Wayfinding Signs $39,000
A designer is on board working on the wayfinding signs plans as laid out in the previous
study. The design plans are at 25% design and construction has been funded at Town
Meeting. Dave Kucharsky of Planning is the staff lead on this project with assistance from
DPW. The signage will provide information to users which includes direction on accessing
the bikeway, nearby points of interest(e.g. businesses, shops, tourist attractions) and signs
clearly describing the rules of etiquette for users. Upon completion of the design full bidding
documents will be developed that include detailed cost estimates, specifications and stamped
plan sets.
Additionally intersection safety improvement signage plans have been developed in-house
and are scheduled to be constructed along with the wayfinding project.
Minuteman Bikeway Culvert $200,000
The North Lexington Brook culvert crossing under the bikeway near Camellia Place was
completed in the fall of CY15 with the exception of punch list work which is being scheduled.
Community Center Sidewalk $50,000
Design funded was allocated at Spring Town Meeting and will commence in the summer.
There are numerous alternatives including one directly adjacent to the access road. Although
this seems to be preferred to date permission to use the privately owned property at the
entrance has not been granted.
7 1 P a g e
Miscellaneous (funding source varies)
• Hydrant replacement (enterprise fund- $100,000): The hydrant replacement
program is developed from a list provided by the Fire Department and from
known defective hydrants. A total of 90 hydrants were replaced this past year.
• DPW Equipment (tax levy - $499,000, w/s enterprise fund - $81,000 and
Compost revolving fund$690,000): All equipment from the FY2016 budget
has been ordered except the windrow turner and the water service truck which
are going out to bid in the next month. Bids will be developed in July for the
FY2017 approved vehicles.
• Environmental Monitoring(tax levy): Hartwell Ave landfill and Lincoln Fields
monitoring continues.
• Antony Park: Funding for construction was provided at this springs Town
Meeting. Grading and site work have been completed. The park will include a
sitting wall, pathways, landscaping and benches. Construction will continue
through the fall of 2016.
• Solar Ground Mount and Canopies at the Compost Facility --- Town Staff and
the Solar Group continue to meet regularly on this project. We are awaiting
contract changes and final design. A start date of June 30, 2016 is targeted
for construction.
STATE AND FEDERAL FUNDS
State Projects
• Grove Street/ 128 Bridge repairs are completed
• Route 2 / 128 Bridge is under construction.
Operating Budget—
Street Lights - The installation of the new induction type street lights were completed in
December 2010. Staff continues to monitor outages and failures and has a contractor
replacing ballasts. Staff is working with legal counsel to determine if any funds can be
recouped for the lights that are defective.
OTHER
• The Town of Bedford will be relining work has been completed. There is still
permanent trench repair and general clean-up work to perform.
8 1 P a g e
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Complete Street Project Prioritization List (15 min)
PRESENTER: ITEM
David Kucharsky,Assistant Planning NUMBER:
Director and Chair, TSG; Michelle
Ciccolo, BOS liaison I' 4
SUMMARY:
Attached is the Prioritization Plan, which includes the name of each project, a brief description and their
ranking. The full plan will be submitted to MassDOT in early June and will include additional details including
costs and construction schedules. Once MassDOT has received and approved the prioritization plan the
Town will be eligible to submit projects for funding which can range up to $400,000 (with no minimum). The
projects identified on this list are considered "shovel—ready' as MassDOT has indicated that funding requests
for studies and designs are not eligible during the first fiscal year of this program. In addition, all submitted
projects must be constructed by June 30t; 2017. Any project that takes up to 9 months to construct needs
to apply by July 15th and if approved will receive a Notice to Proceed by September 30th. Any project that
takes up to 6 months to construct needs to apply by September 15th in order to receive a Notice to Proceed by
th
November 30 .
SUGGESTED MOTION:
Move to approve the Complete Streets prioritization plan as presented(amended).
FOLLOW-UP:
Staff will submit plan with supporting data to MassDOT..
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
d Draft Project Prioritization Plan Backup Material
Town of Lexington
Complete Streets Prioritization Plan
Project Name Project Description
Purchase&installation of compliant signage and pavement markings on public roadways
y School Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
of Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
School Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
ool Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
School Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
>chool Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
hool Zone Signage Upgrades within designated School Zone
Purchase&installation of compliant signage and pavement markings on public roadways
School Zone Signage Upgrades within designated School Zone
Reconfiguration of intersection to improve safety,calm vehicular traffic and provide
itersection Improvements pedestrian accommodations connecting to nearby residences and a nature trail
imodations(Striping) Maintenance of existing on-street bike accommodations
Installation and upgrading of crosswalk ramps identified in 2014 Pedestrian Accessibility
lation Study
Installation and upgrading of bike racks in Lexington Center as well as Town recreation,open
space,and conservation areas
1 5/19/2016
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Consider and Approve Amendment to Parking Regulations on Stetson Street (10 min)
PRESENTER: ITEM
NUMBER:
David Kucharsky,Assistant Town
Planner and Chair of TSG 1. 5
SUMMARY:
The Transportation Safety Group (TSG)has received a request from a resident on Stetson Road regarding
restricting parking on one side of the street, for approximately 300 feet from the intersection with Meriam
Street. The proposed change has the support of the two abutters. Due to the narrowness and steepness of the
road, this change is recommended by TSG.
SUGGESTED MOTION:
Move to approve the revised Traffic Rule and Order, Chapter 192-18, Schedule 1 for Stetson Road (as
amended).
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D Proposed Signage Backup Material
D Photo of Street Backup Material
D Proposed Regulation Backup Material
1
Proposed Signage
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VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS
OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON
NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF
LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS:
BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE
FOLLOWING
LOCATION FROM TO REGULATION
Stetson Street Meriam Street A point 300 feet NO PARKING
North south easterly From 6AM to 6PM
Monday-Friday
DATE OF PASSAGE
BOARD
OF
ATTEST TOWN CLERK SELECTMEN
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Vote on Facilities Union Contract (5 min)
PRESENTER: ITEM
NUMBER:
Denise Y. Casey, HR Director& Carl
F. Valente, Town Manager 1. 6
SUMMARY:
The Town and AFSCME Building Maintenance Custodians Local 1703 have reached a three-year collective
bargaining agreement for the period of FY16-18. The Board of Selectmen approved this agreement in
Executive Session on May 2, 2016. The AFSCME membership has recently voted to accept this contract
settlement.
The substantive aspects of the Agreement provides for:
• A 2.5% cost of living adjustment in Fiscal Year 2016;
• A 2.0% cost of living adjustment in Fiscal Year 2017;
• A 1.0% cost of living adjustment effective 07/01/2017 and a 1.0% cost of living adjustment effective
01/01/2018 in Fiscal Year 2018;
• Effective Fiscal Year 2016, increase each step in the salary table by $240;
• Effective Fiscal Year 2016, add a new Step 8, which is 2.0%higher than Step 7;
• Increase the weekday Special Division Assignment and Other Detail rate from$35.00 to $39.00 over the
life of the contract;
• Increase the weekend and holiday Special Division Assignment and Other Detail rate from$40.00 to
$44.00 over the life of the contract;
• Create of a labor/management committee to develop a performance evaluation tool;
• Create a sick leave bank for employees who have an extended personal illness and exhaust all their
personal leave accruals. Sick leave bank days will be contributed from the employees sick leave time;
and
• Clarify the number of personal days an employee receives in their first year of employment.
This contract settlement is within the amount allocated in the operating budget.
SUGGESTED MOTION:
Move to approve and authorize the Town Manager to sign the collective bargaining agreement between the
Town and the AFSCME DPW Local 1703 for the period of FY16-18.
FOLLOW-UP:
Town Manager's Office/Human Resources will prepare final signature documents.
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review of 2015 and Preview of 2016 Farmers' Market (10 min)
ITEM
PRESENTER: NUMBER:
1. 7
SUMMARY:
Rose Wall, Market Manager and Leslie WAcott-Henrie, Market Coordinator will provide a summary of the 2015
market and what is coming for 2016. See attached Farmers' Market 2015 Summary.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D Fanners'Market Surrmiary and Review Backup Material
TL 7_�
Lexington Farmers'Market 2015 Summary and Review
2015 was the eleventh season of the Lexington Farmers'Market,going from May 27 to October 28 for
a total of 23 weeks.For the sixth year,a Thanksgiving FEASTival market was held on the Tuesday
before the holiday at Seasons Four in Lexington.
Highlights from the year:
• LFM welcomed back Flats Mentor Farm,a local farmer based in Lowell focusing on specialty
Asian greens
• The first Small-Yet-Mighty Winter Market was held for six weeks in January-March 2016 in a
collaboration with Lexington Community Farm
• Increased engagement to get healthy,local food to individuals in need,including providing
fresh fruits and vegetables to the 2015 Homeless Stand Down at the Veterans Administration
Hospital in Bedford,supporting homeless vets and those at risk of homelessness
Farmers and Vendors:
The LFM had thirty-eight farmers and vendors (two more than last year)both weekly vendors and
guests vendors who come occasionally. LFM encourages local residents to participate in the market
as farmers/vendors,as well as from neighboring communities.
Artisans Tent
In 2015,the Artisans Tent hosted thirty-one artists including jewelry makers,weavers,furniture
builders,potters,paper designers,and more.Some artisans came once,and others regularly
throughout the season.
Nonprofits and community organizations
The LFM hosted eighteen nonprofits and community organizations at the market in the 2015 season.
To name a few,we welcomed Cary Memorial Library,Lexington Community Farm,Mothers Our
Front,Chop Chop Magazine,Heifer International,Sustainable Lexington with Next Step Living and
Mass Save,Bina Farm Center,Lexington @ Home,Dirty Boys Composting,LexEat,The Cat
Connection,Neighborhood Brigade,Communities without Borders,Be Smart Gun Campaign,Center
for Restorative Justice,Lexington's Council for the Arts,Cradles to Crayons,and Communities United.
Entertainers:
Twenty individuals or groups performed free in 2015,bringing a range of great entertainment to the
LFM. A few of the performances included Lexington Fife&Drum,Valery Marcantonio&her Tap
Dancers,Bob Leger,Alex Lehar,Jeweltones from Temple Isaiah,Fiddlin Quinn,Kira Fine,Noah
Harrington,Aidan Dwyer and the Lexington High School Jazz Ensemble,the Sorry Band,Rob Carlson,
Fern Schaffer,Joe Burns,Molly Zeytoonian,Meg Candilore,the Harmonators,The Lexington High
School A Capella group Euphoria,Rendezvous,and trombone sensation Liberty Bones!We thank all
of the entertainers for contributing to the vibrant atmosphere at the LFM.
Special Events:
The LFM hosted festivals and events throughout the season,including Fall Fest,Tomato Fest,Bike to
the Market(monthly),Kid's Day where local kids brought homemade and homegrown products to
sell at the market,and Local Food for SNAP with proceeds from going to the LFM's SNAP program
(see below).In addition,Via Lago hosted the annual fundraiser Mondays in March to support the
doubling of SNAP at the market.
Educational Offerings
Kids Cooking Green is the educational outreach program of LFM.KCG teaches pre-k through middle
school-age children in Lexington and other area communities about nutrition,hands-on cooking and
environmental awareness.KCG led several educational events free of charge at the 2015 market
geared toward children and families.There will be even more of these workshops at the market this
year,including Opening Day.
Small-Yet-Mighty Winter Market
The Small Yet Mighty Winter Market grew out of interest to hold an off-season market,expressed by
both market visitors and farmers/vendors over the past few years. After exploring several different
locations,the market was held at Lexington Community Farm on Lowell Street in Lexington,every
other Saturday in January,February and March from 10-2 pm for a total of six markets. The number
of farmers and vendors ranged from six to nine depending on the week.
The market was a resounding success,averaging 225 customers per week,with farmers and vendors
reporting very healthy sales. Customers were grateful to have an opportunity to visit their favorite
farmers and vendors,and it became a great way for the community to connect. The weather also
cooperated,as there were no major snowstorms or deep freezes on market days.
The LFM is extremely grateful to the Lexington Community Farm for this"most delicious
collaboration". It was a win-win: LFM visitors rediscovered Lexington Community Farm(some for
the first time),and LexFarm friends and neighbors learned about the Lexington Farmers Market.
This was a pilot program,and we hope to be able to continue the Small Yet Mighty Market in the
coming season.
SNAP: Supplementary Nutritional Assistance Program
• For the sixth year,the LFM offered a matching program enabling SNAP shoppers to double
the amount of their purchase at the market.This program is supported by private
community donors and fundraising efforts held throughout the season
• LFM holds"Close the Gap"at the last market of the month,giving SNAP shoppers$10 in
additional coupons when they show their EBT card. This program was put in place two
years ago,after studies showed many SNAP recipients are low on funds for food at the end of
the month
• The amount of SNAP dollars issued was approximately$6,000
• LFM matched$3,000 of the above amount,much more than in previous years
• All LFM matching funds are privately donated,which is a challenge with increasing demand.
The LFM produced a new video to promote awareness and raise funds.
• Demand continues to grow for SNAP at the market,and the LFM continues to seek new ways
to fundraise to ensure that the available matching funds meet demand.
Customer base:
In 2015,the average daily attendance was approximately 780 customers,which is similar to previous
years.While the increasing numbers of farmers markets in the area has slowed the growth in
attendance at the LFM,farmers and vendors report that their sales are holding steady and in some
cases,the LFM is their best market.
There has been an increase in young families attending the market,a focus of our outreach events,
and we are looking to increase the opportunities for seniors in the community to attend the market
as well.
Media Outreach:
• The weekly newsletter is sent to 1,400 people,up from 1,255 last year. The newsletter
includes a schedule of farmers,vendors,artisans and entertainers who are attending the
market,as well as descriptions of special events.
• Facebook("The Lexington Farmers Market") currently has 1,100"likes",up from 800 in May
2015.Facebook posts include the weekly market schedule,recipes,articles of interest,and
photographs from the market.
• The LFM has an Instagram account(Lexington Farmers Market)with 258 followers,
featuring farmers,vendors,food and weekly market moments
Community Partnerships:
The LFM is deeply appreciative of the local businesses and organizations that helped the market in a
number of ways in 2015.These businesses include Seasons Four,Via Lago,Pocketful of Posies,
Friends of Cary Memorial Library,Pinot's Palette,the Town of Lexington Family and Human Services
Departments,Friends of Lexington Bikeways,Town of Lexington Board of Health,and Town of
Lexington Dept.of Public Works.
Corporate Sponsors:
LFM had five corporate sponsors in 2015,many of them longtime supporters of the market.
Sponsors were Joyce Murphy of William Raveis Realty,Eastern Bank,aloft/Element hotels,Encharter
Insurance,and CycleLoft.This year we will be joined by Solar Five and CareOne Lexington.
Volunteers:
Thirty volunteers helped run the 2015 market,including setting up and taking down the market,
media outreach,financial work,vetting of farmers and vendors,working with the BOH,writing a
weekly newsletter,running the website,and running LFM special events. The volunteers come from
throughout the community,and include an active group of students from Lexington High School.
Thanksgiving FEASTival:
This was LFM's sixth annual holiday market,once again generously hosted by Seasons Four. Some
highlights include:
• The FEASTival was held from 12-4 pm and was well attended,over 400 people shopped.
• We had a"dot-survey'recommended by the Mass Federation of Farmers'Markets to gather
interest and ideas about a new Lexington Winter Market.The enthusiasm and ideas
generated at the FEASTival helped fuel an amazingly successful winter market!
• 18 farmers and vendors participated from the regular season market.
• Farmers and vendors enthusiastically support holding another Thanksgiving FEASTival in
2016.
Looking Forward:
• 2016 will be our 121h market season
• The LFM is opening on Tuesday,May 31st and will be open until October 25th. We
anticipate holding the seventh annual Thanksgiving FEASTival on November 241h.
• Via Lago once again held Mondays In March,with 20% of revenues every Monday evening
going to the support the LFM and SNAP at the market.
• We are looking forward to some new and exciting vendors this season,including Couet Farm
and Fromagerie (cheese),Del Sur(organic empanadas from Burlington),Pour Man's Coffee
(coffee,tea and cold drinks),Bread Obsession (unique breads) and Fille De Ferme (jams and
pickles).
Appreciation
The Town of Lexington has continued to give the LFM overwhelming support,for which we are
extremely grateful.We thank Gerry Cody and the Board of Health,the Fire Department for providing
the fan,the Police Department for working to help with both weather safety and creative parking
solutions.We thank Linda Vine,Carl Valente,the Board of Selectman and Department of Public
Works for their help throughout the season.Finally,we thank our loyal and wonderful customers
who show up rain or shine to support the farmers and fill their kitchens with healthy local food.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Farmers' Market Winery License (5 min)
PRESENTER: ITEM
NUMBER:
Suzanne Barry
1. 8
SUMMARY:
Coastal Vineyards has applied for a special lic ens e to sell and serve s amp les of wine at the Lexington Farmers'
Market for the 2016 season from May 31 - October 25, 2016 at the Farmers' Market grounds, Mass Ave and
Fletcher Ave and on November 24, 2016 for the"Thanksgiving FEASTival" at Seasons Four, 1265 Mass.
Avenue.
SUGGESTED MOTION:
Motion to approve and sign a special license for Coastal Vineyards to sell and serve samples of wine at the
Lexington Farmers' Market on Tuesdays from May 31 - October 25, 2016 and on November 24, 2016.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Limousine License Renewals (5 min)
PRESENTER: ITEM
NUMBER:
Suzanne Barry
1.9
SUMMARY:
We have received the necessary paperwork and favorable inspection report from the Police Department to
renew one(1) Limousine License each for Boyadjian Limousine Service, R&M Ride and Back Bay Sedan
Services. CORI checks for all three applicants came back with no information.
SUGGESTED MOTION:
Motion to approve the application and issue one(1)Limousine License to Boyadjian Limousine Service, 447
Lowell Street.
Motion to approve the application and issue one(1)Limousine License to Ronald Magembe d/b/a R&M Ride,
24 Deering Avenue.
Motion to approve the application and issue one(1)Limousine License to Fusco Enterprises, LLC d/b/a Back
Bay Sedan Services, 37 Woburn Street.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Apointments/Reappointments - LexHAB (5 min)
PRESENTER: ITEM
NUMBER:
Suzanne Barry
1. 10
SUMMARY:
You are being asked to reappoint Robert Burbidge and Henry Liu to the Lexington Housing Assistance Board
(LexHAB).
SUGGESTED MOTION:
Motion to reappoint Robert Burbidge and Henry Liu to the Lexington Housing Asisstance Board for a term to
expire May 31, 2019.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Appointments/Reappointments - Council on Aging and Recreation Committee
(5 min)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
I. 11
SUMMARY:
• Marion D. deB. Kilson has been a member of the Council on Aging since 2013. Ms. Kilson is current
with her Ethics Commission training.
• Gerald Howell has been a member of the Council on Aging since 2011. Mr. Howell is current with his
Ethics Commission training.
• Rick DeAngelis has been a member of the Recreation Committee since 1997. Mr. DeAngelis is current
with his Ethics Commission training.
SUGGESTED MOTION:
Move to approve the Town Manager's appointment of Marion deB.Kilson and Gerald Howell to the Council
on Aging and Rick DeAngelis to the Recreation Commission.
FOLLOW-UP:
The Town Manager's Office will send reappointment letters.
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Town Comptroller's Employment Agreement (5 min)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1. 12
SUMMARY:
The Assistant Town Manager for Finance/Comptroller's Employment Agreement is up for renewal. The only
changes are to update the Agreement dates and reflect the current compensation.
SUGGESTED MOTION:
Move to approve and sign the Employment Agreement with the Town Comptroller.
FOLLOW-UP:
None.
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D Employment Agreement Backup Material
EMPLOYMENT AGREEMENT
BETWEEN
THE TOWN OF LEXINGTON, MASSACHUSETTS
AND
ROBERT N. ADDELSON
This Agreement is made and entered into this day of May, 2016 pursuant to Chapter
41, Section 108N of the General Laws of Massachusetts, and Chapter 777 of the Acts of
1965, An Act Establishing the Office of Comptroller in the Town of Lexington (the
"Act")between the Town of Lexington (the "Town"), a municipal corporation within the
Commonwealth of Massachusetts, acting by and through its Board of Selectmen (the
"Board"), its Town Manager, and Robert Addelson (Mr. Addelson"). In consideration of
the mutual promises and agreements hereinafter set forth, and for other good and valuable
considerations, the receipt and sufficiency of which are hereby acknowledged, the Town
and Mr. Addelson agree as follows:
1. Employment: The Town hereby agrees to employee Mr. Addelson, and Mr.
Addelson agrees to accept employment, as Assistant Town Manager for Finance
and as Town Comptroller commencing March 6, 2016 (the "Effective Date").
2. Term: The term of this Agreement("Term") shall be for a period of three years
after the Effective Date. The Term shall automatically renew on the same terms
and conditions herein provided for successive periods of one-year each, unless the
Board and Town Manager gives Mr. Addelson written notice of the election not to
renew the Agreement at least 90 days prior to the expiration of the original Term
or any one-year extension thereof. Notwithstanding the foregoing, this
Agreement may be terminated at any time in accordance with the provisions of
Paragraph 7.
3. Duties: Mr. Addelson shall faithfully perform all duties legally assigned to him
by the Town Manager and by the Board of Selectmen, in accordance with the Act
and any other local, state and federal laws, bylaws, rules, regulations and policies.
4. Compensation: Upon the commencement of employment by Mr. Addelson with
the Town, the Town agrees to pay Mr. Addelson for services rendered under this
Agreement an annual salary of$163,767 (effective 4/l/2015), less applicable
withholdings and deductions, payable in accordance with the Town's usual
practice for payment to its employees. Mr. Addelson's salary shall not be
decreased during the Term of this Agreement. In any fiscal year, Mr. Addelson
shall be eligible for a cost-of-living adjustment to his salary by a percentage no
less than that granted to Town department managers.
5. Hours of Work: Mr. Addelson agrees to devote the amount of time and energy
during the normal business hours that is reasonably necessary to faithfully
perform the duties of this position. It is understood that Mr. Addelson shall attend
meetings of the Appropriations Committee and other designated Committees as
required or necessitated for the proper performance of his duties and functions,
subject to the other provisions of this Agreement. Notwithstanding the
foregoing, it is agreed that Mr. Addelson shall devote substantial time outside of
the Town's normal business hours to performing his duties, and to this end Mr.
Addelson shall be permitted to adjust his work schedule as he shall deem
appropriate during said normal business hours, provided that the business of the
Town is not adversely affected by such adjustment in Mr. Addelson's work
schedule as judged by the Town Manager.
6. Consulting Work: During the Term of this Agreement, Mr. Addelson may, on a
part-time basis, perform consulting or teaching duties directly related to the
profession of municipal management, provided that Mr. Addelson obtains the
consent of the Town Manager prior to engaging in any such part-time consulting
or teaching duties and provided that such part-time consulting or teaching duties
do not constitute a conflict of interest under the terms of Chapter 268A of the
Massachusetts General Laws and is not an impediment in performing his duties as
judged by the Town Manager.
7. Termination: The following terms and procedures are established for the
termination of this Agreement prior to the expiration of its Term.
A. Termination by the Town for Cause. The Town may, by vote of the Board
and action by the Town Manager, terminate this Agreement at any time
for Cause. For purposes of this Agreement, the Town shall have "Cause"
to terminate this Agreement if any of the following have occurred: (1)
gross misconduct by Mr. Addelson; (2) insubordination by Mr. Addelson;
(3) any material breach of this Agreement by Mr. Addelson; (4) arrest or
indictment of Mr. Addelson for a felony; arrest for a misdemeanor related
to Mr. Addelson's duties and fiduciary responsibilities as Assistant Town
Manager for Finance; or for a violation of G.L. c. 268A; (5) conviction of,
plea of guilty by, or admission of sufficient facts to enter a finding of guilt
by Mr. Addelson for any criminal offense. In the event that the Town
terminates this Agreement for Cause, all compensation and benefits
provided to Mr. Addelson by the Town pursuant to this Agreement or
otherwise shall cease as of the date of termination, except that Mr.
Addelson shall receive any salary earned but unpaid through the date of
termination, including any accrued but unused vacation time, and he shall
continue to receive his monthly salary for a period of one (1) month after
the date of termination (the "Termination Benefit"). The payment of the
Termination Benefit, less the usual deductions and withholdings, shall be
made in accordance with the Town's usual payroll practices.
B. Termination by the Town for Other than Cause. The Town may, by vote
of the Board and action by the Town Manager, terminate this Agreement
at any time for other than Cause. In the event that the Town terminates
this Agreement for other than Cause, all compensation and benefits
2
provided to Mr. Addelson by the Town pursuant to this Agreement or
otherwise shall cease as of the date of termination, except that Mr.
Addelson shall receive payment for any salary earned but unpaid through
the date of termination, including any accrued but unused vacation time.
Further, Mr. Addelson shall continue to receive his monthly salary and
benefits, but expressly excluding the accrual of vacation time, for a period
of six months after the date of termination (the "Severance Benefit")
provided that Mr. Addelson first executes a comprehensive release in the
form, and of a scope, acceptable to the Town. It is expressly understood
that a termination of this Agreement by reason of the expiration of the
Term shall not be deemed to be a termination by the Town for other than
Cause within the meaning of this paragraph.
C. Resignation: Mr. Addelson may resign his employment under this
Agreement at any time by submitting six weeks' written notice to the
Board of Selectmen and Town Manager, provided that the Town Manager
in his sole discretion may allow a lesser amount of time of notice. During
the six-week notice period, Mr. Addelson may not take any vacation leave
unless expressly permitted by the Town Manager in writing. In the event
that Mr. Addelson resigns, all compensation and benefits provided to Mr.
Addelson by the Town pursuant to this Agreement or otherwise shall
cease as of the effective date of resignation, except that Mr. Addelson
shall receive payment for any salary earned but unpaid through the
effective date of resignation, including any accrued but unused vacation
time.
8. Performance Evaluation: The Town Manager, with the input of the Board of
Selectmen, shall review and evaluate Mr. Addelson at least once annually during the
Term of this Agreement. This evaluation shall be based on goals and objectives
developed jointly by the Town Manager and Mr. Addelson. Based on this review,
Mr. Addelson shall be eligible for a merit pay increase.
9. Market Study: Every three years, at a minimum, the Town Manager shall conduct a
labor market analysis to determine if the compensation of the Assistant Town
Manager for Finance is competitive with the compensation of positions of similar
responsibility in comparable communities including, but not limited to, the titles of
chief financial officer/finance director and assistant town manager in municipalities;
and chief financial officer/business manager/assistant superintendent for business in
school districts. The Town Manager and Mr. Addelson shall agree upon the list of
comparable communities. The results of said study will be considered in subsequent
salary adjustments of Mr. Addelson's salary.
10. Vacation: During the Term of this Agreement, the Town shall provide Mr. Addelson
with paid vacation time, which shall accrue on the first day of each month at a rate of
2.083 days per month (25 days per year on an annualized basis),
3
Vacation days should be taken in the year in which they are earned and may not be
carried forward from year to year in excess of five weeks, unless approved by the
Town Manager.
Upon termination of employment, Mr. Addelson shall receive payment equal to the
amount of vacation pay he would have received had the termination not occurred. If
termination is caused by death, such payment shall be made to the Mr. Addelson's
estate.
In any given calendar year, Mr. Addelson may opt to sell back up to five (5) days of
vacation time to the Town at the current base daily salary. Vacation buy back will be
paid in December of each year.
11. Sick Leave: Mr. Addelson shall receive sick leave of 1.25 days per each calendar
month worked, up to a total of 15 working days each year. Unused sick leave will
accumulate year to year to a maximum of 135 days. If Mr. Addelson, upon
retirement, has maintained during each of the last three years of employment 135
days of unused sick leave, and met or exceeded the sick leave performance standard
for the Finance Department, he shall receive a one-time Employee Attendance
Incentive Payment of$3,000.
12. Holidays: The following days shall be recognized:
New Years Day Memorial Day Veteran's Day
Martin Luther King Day Independence Day Thanksgiving Day
President's Day Labor Day Christmas Day
Patriot's Day Columbus Day
Mr. Addelson will receive regular compensation for the above legal holidays.
Floating Holiday: Mr. Addelson shall have one additional day per year to be taken at any
time. The floating holiday may be used as a religious observance day.
13. Personal Days
Mr. Addelson shall have up to three (3) non-accumulating personal leave days per
calendar year to conduct personal business. Personal leave does not accumulate from year
to year.
14. Bereavement Leave
Mr. Addelson will be granted up to a maximum of five (5) days of paid leave in the event
of the death of a member of the immediate family. "Immediate" includes life-partner,
child, mother, father, sister, brother, grandparent, grandchild, mother-in-law, father-in-
law, or any relative who resides as a member of his household.
4
15. Jury Duty
The Town has a policy of allowing employees to serve their communities by participating
injury duty in accordance with Massachusetts State Law. To encourage this participation,
the Town provides protection against loss of income during required jury duty service.
Mr. Addelson will be granted the necessary time off to fulfill this duty. He will be paid
his regular wage/salary during the period required for such service, less any stipend paid
to him for serving on jury duty.
16. Family Medical Leave
The Family Medical Leave Act of 1993 (FMLA) requires employers to provide up to
twelve (12) weeks of unpaid,job-protected leave to eligible employees for certain family
and medical reasons. Unpaid leave must be granted for any of the following reasons: to
care for spouse, son or daughter, or parent, who has a serious health condition; to care for
a son or daughter within one year of birth, adoption or the initiation of foster care; or if
Mr. Addelson has a serious health condition that makes him unable to perform his job.
Any leave granted counts towards the twelve (12)weeks of FMLA leave.
Mr. Addelson may be required to provide advance leave notice and medical certification.
Taking of leave may be delayed if requirements are not met. Mr. Addelson must
ordinarily provide thirty (30) days advance notice except when the leave is
"unforeseeable". The Town may require medical certification to support a request for
leave because of a serious health condition, and may require second or third opinions (at
the Town's expense). In the event that it is the employee who is suffering from a serious
health condition a fitness for duty report may be required to return to work.
During any FMLA leave, Mr. Addelson may maintain his health coverage under any
"group health plan" by paying his portion of the full monthly premium, while the Town
continues to pay its portion of the premium. Except in certain circumstances the Town
will seek recovery of the premium paid if Mr. Addelson does not return to work upon
completion of the leave of absence. Upon return from FMLA leave, most employees
must be restored to their original or equivalent position with equivalent pay, benefits and
other employment terms. There are exceptions and Mr. Addelson should contact the
Personnel office to discuss this. The use of FMLA leave cannot result in the loss of any
employment benefit that accrued prior to the start of an employee's leave. Requests for
additional sick leave shall be referred to the Town Manager and may be granted in
extreme necessity and emergency.
17. Indemnification:
The Town shall indemnify and hold harmless Mr. Addelson against any claim, suit, or
judgment by a reason of any act or omission, except an intentional violation of civil rights
of any person, criminal conduct or intentional tort if, at the time of such act or omission,
he was acting within the scope of his official duties.
5
18. Notices: Any and all notices required or permitted under this Agreement shall be
sufficient if furnished in writing and given by delivery in hand or by registered mail,
return receipt requested, addressed, if to the Town, to the attention of the Town
Manager's office or to such other address as the Town may designate from time to time
to Mr. Addelson, and, if to Mr. Addelson, to Mr. Addelson's last known residence.
Notice shall be deemed given, if by personal delivery, on the date of such delivery or, if
by registered mail, on the date shown on the applicable return receipt.
19. Waiver. No waiver of any provision hereof shall be effective unless made in
writing and signed by the waiving party. The failure of either party to require the
performance of any term or obligation of this Agreement, or the waiver by either party of
any breach of this Agreement, shall not prevent any subsequent enforcement of such term
or obligation or be deemed a waiver of any subsequent breach.
20. Governing Law. This Agreement shall be construed under, and governed by, the
laws of the Commonwealth of Massachusetts, without regard to any choice of law
principal that would dictate the application of the laws of another jurisdiction.
21. General Provisions.
A. This Agreement shall become effective as of the Effective Date.
B. Except as expressly provided herein, this Agreement may not be amended,
supplemented, revised or otherwise modified except by a writing signed
by the parties hereto.
C. For purposes of the Fair Labor Standards Act, Mr. Addelson shall be
deemed an exempt employee.
D. If any provision of this Agreement shall, for any reason, be held to be
invalid or unenforceable in any respect, such invalidity or unenforceability
shall not affect any other provision hereof, and this Agreement shall be
construed as if such invalid or unenforceable provision had not been
included herein.
E. Mr. Addelson's obligations and duties under this Agreement shall be
personal and shall not be assignable or delegable by him in any manner
whatsoever. This Agreement shall be binding upon and shall inure to the
benefit of Mr. Addelson and his executors, administrators, heirs,
successors and permitted assigns, and upon the Town and its successors
and assigns.
F. This Agreement constitutes the entire understanding and agreement
between the parties hereto with regard to the subject matter hereof and
supercedes all prior understandings and agreements, whether written or
oral.
6
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement
as a binding contract as of the date first written above.
Town of Lexington Acting By Town Manager
And through it's Board of Selectmen
Selectman Date Carl F. Valente Date
Selectman Date Robert N. Addelson Date
Selectman Date
Selectman Date
Selectman Date
7
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Water & Sewer Commitments and Adjustments (5 min)
PRESENTER: ITEM
NUMBER:
David J P ins o nneault
C. 1
SUMMARY:
Commitment of Water& Sewer charges Section 2 $1,677,207.60
Commitment of Water& Sewer charges Cycle 9 $ 216,304.84
Commitment of Water& Sewer charges Finals $ 3,111.79
SUGGESTED MOTION:
Motion to approve the Water& Sewer commitments as noted above.
FOLLOW-UP:
Treasurer/Collector
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D A1S 5-23-16 Cover Merin
Department of Public Works
1TTS Town of Lexington
zi Water and Sewer Enterprise Funds
s FISCAL YEAR 2016
N
COMMITMENT • TOTALS
WATER $602,123.28 $602,123.28
SEWER $1,075,084.32 $1,075,084.32
TOTAL: $1,677,207.60 $1,677,207.60
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
One micron, six hundre dseventy-seven thousand, two hundredseven doCCars and60100
And pay the some into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN May 23, 2016
Treasurer/Collector, Director of Public Works,Water/Sewer Billing
Department of Public Works
1775 " Town of Lexington
<v - Water and Sewer Enterprise Funds
Z FISCAL YEAR 2016
APRA W a
N April 2016 Cycle 9 Billing
TOTALS CYCLE 9 GRAND
April 2016
WATER $ 209,123.64 $ 209,123.64
SEWER $ 2,105.60 $ 2,105.60
FEE FOR BEDFORD $ 5,075.60 $ 5,075.60
TOTAL: $216,304.84 $216,304.84
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
9'wo hundred sixteen thousan C three hundred four doffars and Woo
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by low in regard thereto.
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN May 23, 2016
Treasurer/Collector, Director of Public Works,Water/Sewer Billing
o Department of Public Works
,ns �h
a ; - Town of Lexington
1� Water and Sewer Enterprise Funds
Y FISCAL YEAR 2016
AK1W
e N APRIL 2016 Final Water Bills
FINALS GRAND TOTALS
WATER $1,180.28 $1,180.28
SEWER $1,931.51 $1,931.51
TOTAL: $3,111.79 $3,111.79
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
Three thousancC one hundred eleven doCCars and79/oo
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN May 23, 2016
Treasurer/Collector, Director of Public Works, Water/Sewer Billing
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Community Endowment of Lexington
PRESENTER: ITEM
NUMBER:
Suzanne Barry
C. 2
SUMMARY:
The Foundation for MetroWest/Community Endowment of Lexington(CEL)has requested a one-day liquor
license to serve wine on June 8, 2016 from 6:00 p.m. to 7:30 pm at the Lexington Community Center for the
CEL Grant Celebration.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Spectacle Management
PRESENTER: ITEM
NUMBER:
Suzanne Barry
C.3
SUMMARY:
Spectacle Management has requested a one-day liquor license to serve beer and wine in the Cary Memorial
Building lobby on Saturday, June 18, 2016,from 7:00 p.m. to 11:00 p.m for the Ella Fitzgerald & Frank Sinatra
Tribute concert.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Use of Battle Green- Flags at Memorial Plaques for Memorial Day
PRESENTER: ITEM
NUMBER:
Suzanne Barry
C. 4
SUMMARY:
The Town Celebrations Committee has requested permission to place small flags at the memorial plaques
around the green in memory of the six men from Lexington who perished in WWI. If approved, they would
like to place their flags on the morning of Friday, May 27 and remove them at the end of the day on Tuesday,
May 31.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Use of Battle Green- Flag Day Ceremony
PRESENTER: ITEM
NUMBER:
Suzanne Barry
C. 5
SUMMARY:
The Lexington Elks have requested the use of the Battle Green for their annual Flag Day Ceremony to be held
Tuesday, June 14, 2016 at 7:00 p.m. Please note that they updated their original request attached for June 12,
2016.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D Elks Request for Flag Day 2016 Cover Merin
usa
LEXINGTON LODGE No. 2 204
BENEVOLENT AND PROTECTIVE ORDER OF ELKS
INSTITUTED MARCH 26, 1961
A FRATERNAL ORGANIZATION
Exalted Ruler P. O. Box 176 Secretary
T J Murphy LEXINGTON, MA 02420 Alysia Osgood
781-862-9759
Birthplace of American Liberty Treasurer
Austin Smith
May 3, 2016
Board Of Selectmen
Town Of Lexington
1625 Massachusetts Avenue
Lexington, MA
To The Chairperson:
The Lexington Lodge Of Elks #2204 cordially invites the Board Of Selectmen to participate in our
annual Flag Day Ceremony to be held on Sunday, June 12, 2016 at 7:00 P.M. at the Lexington Battle
Green.
It is requested that the Lexington Lodge Of Elks #2204 be given permission for the use of the Battle
Green on June 12, 2016 at 7:00 P.M. It is also requested that a platform be made available and a
public address system with a 110-volt outlet.
Your co-operation, as in the past, will be greatly appreciated.
Sincerely,
r j MU**phy -jzaWX,j. -00ReAl yjr.
T J Murphy Roger J. Doherty Jr.,
Exalted Ruler Committee Chairman
Day time phone 781-451-1647
Email address: elk1286 _aol.com or rdoherty(ab-epsilon.com
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Immigrant Heritage Month Proclamation
PRESENTER: ITEM
NUMBER:
Suzanne Barry
C.6
SUMMARY:
National Immigrant Heritage month is celebrated this year in June 2016 and celebrates our country's immigrant
heritage- stories of individuals, families and communities who have contributed to the unique social fabric of a
country whose greatness is fueled by its diversity.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
D 1HM Proclamation June 2016 Backup Material
JS MaRh/�' .
O O��
a Town of Lexington, A��Af�u�ett�
arnn
OFFICE OF SELECTMEN
SUZANNE E.BARRY,CHAIRMAN
PETER C.J.KELLEY
NORMAN P.COHEN TEL:(781)698-4580
JOSEPH N.PATO FAX: (781)863-9468
MICHELLE L.CICCOLO
Proclamation
Whereas: generations of immigrants from every corner of the globe have built our country's
economy and created the unique character of our nation; and
Whereas: immigrants continue to grow businesses, innovate, strengthen our economy, and
create American jobs in Lexington, Massachusetts; and
Whereas: immigrants have provided the United States with unique social and cultural
influence, fundamentally enriching the extraordinary character of our nation; and
Whereas: immigrants have been tireless leaders not only in securing their own rights and
access to equal opportunity, but have also campaigned to create a fairer and more
just society for all Americans; and
Whereas: despite these countless contributions, the role of immigrants in building and
enriching our nation has frequently been overlooked and undervalued throughout
our history and continuing to the present day.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington,
Massachusetts, do hereby proclaim the month of June 2016 as
Immigrant Heritage Month
in the Town of Lexington and call upon all citizens to join us in celebrating our country's
immigrant heritage - stories of individuals, families and communities who have contributed to
the unique social fabric of a country whose greatness is fueled by its diversity.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed
herewith on the 23rd of May 2016.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Minutes and Executive Session Minutes
PRESENTER: ITEM
NUMBER:
Suzanne Barry
C. 7
SUMMARY:
The minutes of November 2, 2015, November 9, 2015, November 12, 2015 Summit, November 16, 2015,
November 23, 2015 regular meeting, November 23, 2015 joint meeting on School Projects, November 30, 2015
Budget Presentations, and November 30, 2015 regular meeting and the Executive Session minutes of
November 2, 2015, November 9, 2015 (both sessions), November 12, 2015 and November 23, 2015 are ready
for your review and approval.
SUGGESTED MOTION:
Motion to approve the minutes of November 2, 2015, November 9, 2015, November 12, 2015 Summit,
November 16, 2015, November 23, 2015 regular meeting, November 23, 2015 joint meeting on School
Projects, November 30, 2015 Budget Presentations, and November 30, 2015 regular meeting and the Executive
Session minutes of November 2, 2015, November 9, 2015 (both sessions), November 12, 2015 and November
23, 2015.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approximate Adjourn Time
PRESENTER: ITEM
NUMBER:
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
5/23/2016 9:00 PM