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HomeMy WebLinkAbout2016-05-20-LEXHAB-min MINUTES Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on May 20, 2016 There were present at the meeting the Chairman Bill Kennedy, Vice-chairman, Bob Burbidge, Gerry Howell, Bill Hays , Lester Savage, Martha Wood ,and Donna Leary, Also present were Pat Nelson, LexHAB counsel, and Bob Pressman. Not Present Bob Phelan and Henry Lui The chairman presided. The meeting opened at 7:06 a.m. 1. Minutes The minutes for the meeting on April 2016 will be presented at the June 2016 meeting 2. Financials Gerry Howell presented the financial reports, calling to the attention of the Board that there were some extraordinary repairs due to the rehab of several units. He suggested he present the extraordinary expense report quarterly not monthly as we don’t need them on a regular basis. It was agreed. Gerry also spoke briefly about Lehac newest members and the work the committee is doing. He also spoke about the need for signers on the Lehac account. It was motioned and voted on by the board members to authorize Donna Leary and Bill Hays as signatories on this account. There was a motion, seconded and unanimously voted. 3. Busa Farm A. The water table still hasn’t dropped enough for a perk test to be done but the process is being over seen by Mr. Noonan. When he is able the test will be done. B. Pat suggested that we meet with Jeffrey Driscoll to familiarize ourselves with the Public Bidding Process. Les, Bob, Bill and Bill will attend. The meeting will be scheduled soon. 4. Fairview A. Rehab of existing house is going smoothly, and the trades both electrical and plumbing will be back in September. Also the minor issue with the framer has been resolved and he is back at the jobsite. - Lester noted that the contractor states if all goes according to plan, we should have the old house and the new house sometime in November and Jan. /Feb for the old house The marketing plan is being worked on as well Pat will ask Jennifer which units will be awarded on a need basis B. New Construction is on track once again. 5. Wright Farm There was no report other than the plot plan doesn’t meet current zoning laws. Questions on variances and easements and friendly 40 b were discussed. A question about contaminated soil there was a motion for Liz Rust to do the DHCD paperwork, and the board voted and the motion passed. 6. Keeler Farm A. LexHAB offer to purchase the affordable housing unit for $185,000 still stands and LexHAB is waiting for Todd Cataldo to sign the P&S. Owner is waiting until all the house lots are sold before he signs a P&S. Hoping for a September close and the home funds are on hold 7. Brookhaven No report other than that Brookhaven has withdrawn. 8. Other Matters A. the Procedures Task force is trying to schedule a session to review 5 year limits and our application... B. Maryann was asked to get the meeting minutes and notices from the Muzzey Board. C .Rotary Partnership: A discussion was had about rotary ending their partnership with LexHAB. All accounts will be shifted over to LexHAB and Donna will still oversee the process. Lexhab is very Thankful for our relationship with Rotary over the years. D. Discussions about purchasing a new copier for the office was had. E. Quick report on Fax software, and property management software, still a work in progress. 9. Next Meeting The next meeting of the LexHAB Board, will be held at the LexHAB offices at 1620 Massachusetts Avenue in Lexington at 7 a.m. on June 23, 2016 10. Executive Session The chairman then proposed that the Board go into executive session to consider tenant matters, stating that consideration of same in open session could have a detrimental effect on the negotiating position of a semi-public body, namely LexHAB, And might also affect adversely the privacy rights of tenants and that the Board not return open session at the end except to adjourn. Meeting Adjourned