HomeMy WebLinkAbout2016-04-13-LHA-min
LEXINGTON HOUSING AUTHORITY
REGULAR MEETING – APRIL 13, 2016
MINUTES
1.ROLL CALL
The meeting was called to order by Chairman Nicholas Santosuosso at 5:05 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso NONE Caileen Foley
Weidong Wang
Melinda Walker
Robert D. Peters
2.PUBLIC COMMENT
There was no public comment offered at this meeting.
3.MINUTES
Approval of Minutes of Regular Meeting of March 9, 2016
Upon a motion by Weidong Wang and seconded by Melinda Walker, the
Board voted to approve the Minutes of the Regular Meeting of March 9, 2016, all
members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
Upon a motion by Weidong Wang and seconded by Melinda Walker, the
Board voted to approve the Minutes of the Special Meeting of March 30, 2016, all
members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
4. BILLS & CHECKS
Approval of Bills and Checks paid in March 2016
March 2016
667-C/705-2 Check Numbers 7215, 7217-7219
7221, 7222
REVOLVING FUND Check Numbers 13861 through 13927
067-1 & 3 Check Numbers 4249, 4250, 4253-4255
689-C MANAGEMENT Check Number 2217
PARKER MANOR Check Number 2008
BEDFORD STREET Check Number 1203
MRVP VOUCHER Check Numbers 3016 and 3017
SECTION 8 Check Numbers 17423 through 17452
Upon a motion by Melinda Walker and seconded by Weidong Wang, the
Board voted to accept the Bills and Checks as presented for March 2016. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
5.EXECUTIVE DIRECTOR’S REPORT
A.Annual Meeting tabled until 5/11/16 due to vacancy
Upon a motion by Melinda Walker and seconded by Weidong Wang, the
Board voted to table the Annual Meeting for Slate of Officers. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
B.Public Hearing for Annual Plan
The Executive Director requested that the Board adjourn to the Public Hearing
for the Agency Plan.
Upon a motion by Melinda Walker and seconded by Weidong Wang, the
Board voted to adjourn to the Public Hearing for the Agency Plan. The roll call vote
was as follows:
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YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
Tonight is the Public Hearing for the Agency Plan. We are in the middle of a 5 Year Plan.
The 2016 Capital Fund Grant is in the amount of $103,255.00. Federal improvements
planned are bathrooms, closets, office renovations, exterior lighting, carpeting and
cleaning, floors and laundry room upgrades, concrete footing for Scattered Sites.
The Section 8 annual budget is $668,990.00. We are at 100% utilization.
Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board
voted to approve the Annual Agency Plan, polices and certifications. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
C.LHA and Parker Financials
Upon a motion by Weidong Wang and seconded by Melinda Walker, the
Board voted to approve the March LHA Financials and the February Parker
Financials. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
D.CPA update
Caileen presented the Greeley Village back door and porch replacement project
at Town Meeting last week. The project was approved for CPA funding in the
amount of $263,250.00. DHCH will fund the remainder of the project in the
amount of $88,000.00.
E. CPA Committee vacancy
Tabled until May meeting.
F. Project updates
The roll in shower project at Hill and Tewksbury Street is scheduled to begin on
4/25/16. The exterior repairs at Forest Street will start shortly also.
The Greeley Village 4 new unit project punch list is in progress. Caileen
anticipated the units to be leased by 5/15/16.
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G.Greeley Village change order update
Tabled until May meeting.
H.Greeley Village ceremony
We are anticipating this to be the last week of April or first week of May.
I.Inspection results
US Inspection Group was hired to inspect all 240 units so as to give Caileen a
complete overview of our portfolio. All urgent repairs have been completed.
Maintenance has been steadily working on the repairs noted from inspection.
J. Audit results
Both the Independent Audit and AUP Audit had no findings.
K.NAHRO Conference update
Caileen attended the NAHRO Washington, D.C. Conference. She was able to
meet with the offices of Elizabeth Warren, Edward Markey and Katherine Clark.
They were very receptive to housing concerns. She also was in attendance for
the presentation by Julian Castro, Secretary of HUD.
6.UNFINISHED BUSINESS
DLI rate review
After meeting with the maintenance staff and performing evaluations, Caileen has
determined that staff should be reclassified. In order to offset the possible
impact on the budget, the snow plowing contract will be shifted from Vynebrooke
Village to Countryside Village as we have more federal reserves. The maintenance
staff is very much agreeable to this.
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the
Board voted to approve the maintenance reclassifications back to original positions
and the new DLI rates retro to 4/1/16. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Robert D. Peters
Weidong Wang
Melinda Walker
Robert D. Peters
Parker insurance update
Our insurance agent confirmed that our policy satisfies the deductible and water
damage cover requested by the master policy.
7.NEW BUSINESS
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8.ADJOURNMENT 5:50 P.M.
A true copy attest………………………
CAILEEN FOLEY, SECRETARY
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