HomeMy WebLinkAbout2023-08-17-ARTS-MIN Ell-exington Council for the Arts
August 17, 2023
4:00 PM—5:30 PM
Location: Via Zoom
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Meeting ID: 849 7399 7162
Pre-Meetine Tasks
Review of draft minutes from July 20. 2023 meeting.
Attendance:
Present: Steve Poltorzycki Ashley Rooney, David Hoose, Lisa Herbert,
Elsie Hsu, (Liz Rozan), Marie Hewes
Absent: Shalini Kakar, Jessie Chen, Claudia Lach
Guests:
Recording Secretary: Marie Hewes
•'• Call to Order
The meeting was called to order by the Chair at 4:07 PM.
❖ Secretary's Report : The meeting notes of July 20, 2023 were approved
unanimously.
Motion to approve the meeting notes of July 20, 2023
Moved by Steve
Seconded by Ashley
Approved unanimously.
❖ New Council Member: Elizabeth Rozan introduced herself and
volunteered to manage the website, once trained.
Motion to welcome Liz Rozan as a new member
Moved by Steve
Seconded by Ashley
Approved by all- Welcome Liz!
❖ Treasurer's Report:
Steve confirmed that we are getting $ 6,000.00 from the town. The budget cycle
starts in September, and early that month Steve will ask for more funding for
next year.
❖ 2024 Grant Cycle Planning :
Steve shared the 2 paragraphs with the local criteria for review. The language is
identical to last year's.
Motion to approve the local criteria
Moved by Steve
Seconded by Ashley
Approved unanimously
❖ Grant Cycle Publicity:
A press release was put in the Lexington Times by Ashley. We will also ask the
new person in charge of Link to Lexington to share the Grant Cycle information. It
will also be moved onto the first page of the website by Steve. Grants open
September 1 to October 17th.
We discussed opening grants to High School students.
Steve will send a Doodle about having a date to begin reviewing the grant
submissions..
••• Survey:
The survey has been discussed in a sub-committee ( with David, Marie - led by
Claudia). We will cover a couple of points at our next meeting with Claudia.
❖ Porchfest(status update, publicity requirements)
Eric and Lisa have been working on matching bands and porches. Right now we
have 75 porches and 70 bands. We will cut back on some porches.
Steve has already communicated with the Police Chief and the Town Manager
and will go next to the Selectboard.
We will have one Public Porch (The Stone House).
The rain date is the next day.
The Council will have a table ( probably at Emery Park, Depot Square ) to hand
out maps to visitors.
We will be discussing Porchfest in depth at our next meeting, which will take
place September 6th, 2023 at 7PM.
❖ Council Roles:
We will need to discuss Council Roles opening next September, and will wait for
the next meeting to discuss the Co-Chair' s positions.
Liz Rozan, our newest member will take care of the website, once trained.
Claudia Lach is responsible for updating Constant Contact.
If no one steps up to fill the treasurer's position, Marie has agreed to switch
roles, which would leave the Secretary's position open.
❖ New business:
Lexl-aughs- Lisa will be looking for a venue and an artist and then ask members of
the Council for help.
Adjournment:
Moved by Steve 4:53 PM
Seconded by Ashley
Approved unanimously