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HomeMy WebLinkAbout2023-03-07-CEC-minMinutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 7, 2023 Page 1 of 2 Location and Time: Remote Meeting; 8:00 A.M. Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice−Chair & Clerk; Sandy Beebee (joined at 8:23 A.M.); Mike Boudett (joined at 8:42); Rod Cole; & Lisah Rhodes Members Absent: Ultimately None Others Present: Glenn Parker, Chair, Lexington Appropriation Committee Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, March 7, 2023 • Draft CEC 5-Year Capital Plan (FYCP) for Fiscal Years 2024–FY2028, Prepared by Mr. Lamb & Mr. Kanter, March 5, 2023 • Current Draft of the Committee’s Report to the 2023 Annual Town Meeting (Report) Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation Governor Charles D. Baker signed on July 16, 2022, their expiration extended to March 31, 2023.) Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. By individual conversations to them, Mr. Lamb had accomplished a roll-call attendance and determined that 4 members (a quorum) are present. Preparation of Committee’s Report to the 2023 Annual Town Meeting • Mr. Lamb discussed with the Committee the proposed inputs to be made to the Select Board regarding what Town Meeting actions could be incorporated in a Consent Agenda that would ultimately be addressed with a single vote. It was agreed to report this Committee concurred with all the proposed inputs, but recommended one more item for inclusion: Article 10(l), Public Grounds Irrigation Improvements. • Mr. Lamb led the Committee’s review of a spreadsheet with a Draft FYCP for the Report that he and Mr. Kanter had prepared. In it, each line to be considered for the Report was accompanied with paired lines, if applicable, for comparison with the same line in the Select Board’s Fiscal Year 2024 Recommended Budget & Financing Plan, March 3, 2023, and potential CEC footnotes. After the review was completed, Mr. Lamb and Mr. Kanter had the Committee’s position—subject to any additional inputs by Ms. Beebee and Mr. Boudett—on its positions for inclusion in the next Draft Report. Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 7, 2023 Page 2 of 2 • As there are still some “to be fixed” items identified in the current draft, Mr. Lamb did a complete walk-through of the displayed current Report draft. Where practical, Mr. Lamb would edit in place such items based on member input or it was agreed which member was responsible to provide the update. • The agreed next goal would be voting approval of the Report, with the usual permission for Mr. Lamb and Mr. Kanter to make further non-substantive changes, at the Committee’s next meeting on March 9th. To better accommodate the availability of the Committee members, Mr. Kanter would now have it rescheduled for 6:00 P.M., rather than the current 8:00 A.M. Adjourn A Motion was Moved and Seconded at 9:02 A.M. to adjourn. Roll-Call Vote: 6–0 This Minutes was approved by the CEC at its meeting on August 2, 2023.