Loading...
HomeMy WebLinkAbout2016-03-30-TCC-min Minutes Town Celebrations Committee March 30, 2016 Cafe, 201 Bedford Street Members present Lorain Marquis, Rich McDonough, co-chairs; Diana Bishop; Suzanne Caton, Kim Coburn, Linda Dixon, Carol Flynn, Karen Gaughan, Paul Jenkins, Linda Levitt, Melanie Lin, Julie Miller, Wayne Miller, Henry Murphy, Bill Mix, Geetha Padaki, Sandy Podgorski, Gina Rada, Bob Tracey Members not present Cerise Jalelian, Sondra Lucente, Dave Taylor, Sam Zales Business The Chair declared that a quorum was present. The minutes of March 23, 2016 were approved as corrected. Brief Committee Assignment Reports Linda Dixon: Reported that approximately $12,000 received from sponsors so far. Linda is working with Dick Michelson to assign sponsors to marching units. Linda also reported that 27 parade ambassadors have volunteered so far. More outreach to schools will happen this week so more ambassadors are expected to volunteer. Paul Jenkins: Dave Taylor will be available to help on Patriots’ Day. Bob Tracey: Sent letter to Stop and Shop asking for 20 cases of water. Julie Miller: Reported that she spoke with Barry Cunha about the tickets he requested and gave the information to Cerise. Carol Flynn: Reported that the Girl Scouts requested that their location in the afternoon parade NOT be behind the Old Time Fire Engine because of health reasons. Karen Gaughan: Has made index cards for the new marching units. Parade marching order will be determined at the next TCC meeting on 4/6. Sandy Podgorski: No changes have been made to the calendar. Sandy will check to see if the parking map has been posted to the town web site yet. Geetha Padaki: Has contacted the IAAL about providing parade ambassadors. Geetha confirmed that she has communicated with the Bhakti group about expectations for their participation in the parade. Melanie: Forwarded a request for ambassadors to the CAAL mailing list. Wayne Miller: Reported that the VA bus will not participate in this year’s parade. Bill Mix: Asked what marching units need to do about their vehicles that will be in the parade. The committee agreed that the vehicle drivers need to be able to provide insurance and license information on the day of the parade. Diana Bishop: RSVPs are beginning to come in from the VIPs who received individual invitations. (22 invitations were sent.) Due date for RSVPs is next week. Lorain Marquis asked the TCC members to start thinking about possible parade marshals for the Memorial Day parade. Kim Coburn: Reported that plans with the LHS Marching Band are well under way for Patriots’ Day. Patriots Day, Monday, April 18, 2016 2015 White Tricorn Hat and Minuteman Cane Winners: Paul Jenkins asked whether the 2015 winners should be included in this year’s parade since last year’s afternoon parade was cancelled. During discussion by the TCC, Lorain offered to look into the issue. Peter Kelley’s car usually carries the White Tricorn winner; John Carroll’s car usually carries the Minuteman Cane winner. Carol Flynn asked if the signs on the cars will be large enough to hold the names of both the 2015 and 2016 winners. Karen Gaughan volunteered to call Marie Hill about including the 2015 Minuteman Cane winner. Rich McDonough volunteered to talk to Dick Michelson about including the 2015 White Tricorn winner. Youth Award Recipients: Paul Jenkins will ask Peter Kelley for another car to carry the Youth Award Recipients in the afternoon parade. Seating: Lorain talked with the DPW to find out the exact numbers of seats that will be available. For the morning re-enactment, there will be two sets of bleachers with 75 seats each, and a reviewing stand that holds 30 people standing (no seats). For the afternoon parade, the reviewing stand will be available (30 people standing), and one set of bleachers (75 seats). Florence DelSanto of LexMedia has asked for a parade roster. The committee suggested that she be invited to attend the 4/13 TCC meeting, since the roster will not be ready until then. Diana Bishop was asked to send a VIP invitation to General Rice of the National Guard for the re-enactment and afternoon parade. General Rice should RSVP with the number of tickets he will need for his party. Ticket Issues: Special requests for tickets will be handled by Lorain as they come in, on a case- by-case basis. VIPs were asked to return an RSVP form to indicate how many tickets they need for each event. When the RSVPs are returned, TCC will arrange for tickets to be available for them. Tickets for Town-related VIPs will be held at the Town Hall for pick-up. Tickets for all other VIPs will be mailed to them. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Suzanne Caton, Co-Secretary Future Meetings April 6; April 13; April 27; May 11; May 25; June 8; June 22.