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Home My WebLink About2016-03-19-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – MARCH 9, 2016 MINUTES 1.ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 5:00 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Leo P. McSweeney Caileen Foley Weidong Wang Melinda Walker Robert D. Peters 2.PUBLIC COMMENT Marcia Owens and Dan McCabe thanked Caileen for meeting with them to discuss ongoing projects and tenant concerns. 3.MINUTES Upon motion by Robert D. Peters and seconded by Weidong Wang, the Board voted to approve the corrected Minutes of the Regular Meeting of February 10, 2016, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters 4.BILLS & CHECKS Approval of Bills and Checks paid in February 2016 February 2016 667-C/705-2 Check Numbers 7212 through 7214 REVOLVING FUND Check Numbers 13804 through 13860 067-1 & 3 Check Numbers 4246 through 4248 689-C MANAGEMENT Check Number 2216 BEDFORD STREET Check Number 1202 PARKER MANOR Check Number 2006 MRVP VOUCHER Check Numbers 3011 through 3015 SECTION 8 Check Numbers 17392 through 17422 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for February 2016. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters 5.EXECUTIVE DIRECTOR’S REPORT A.LHA and Parker Financials The Board reviewed the February LHA Financials and the January Parker Financials. The Parker Manor Master Insurance Policy has renewed with a $15,000.00 deductible for water damage. We are checking with our agent to make sure our policy provides adequate coverage to meet these deductible obligations. Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted to accept the February LHA Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters B.Project updates, GV change order The Federal door replacement and bathroom renovation project is complete. Punch list items are being finished. The roll in showers at 27 Tewksbury and 87 Hill are out to bid along with ADA renovations at 45 Forest St. 2 The Greeley Village project is wrapping up. The cabinetry and fixtures are being installed. The floor is being finished and crack sealed. Caileen spoke to the CPC about an opening ceremony. The anticipated date is expected to be mid April to the beginning of May. The contractor for Greeley Village has submitted a change order in the amount of $48,244.00 for the delay due to Eversource and Verizon. After discussion, the Board suggested that Caileen write to the Department of Public Utilities to dispute the amount. C.RCAT waiver The Regional Capital Assistance Team (RCAT) program is legislatively mandated under Section 26C of Chapter 235 of the Acts of 2014. The program created 3 regional teams of technical assistance providers to assist smaller housing authorities with 500 or fewer state-aided units in executing their Capital Plan unless the LHA is granted a waiver. Lexington would be included in Chelmsford Housing Authority (northeast region). Caileen would like to apply for the waiver as we have the capacity to manage our own Capital Funds and meet all the criteria for the waiver. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Regional Capital Assistance Team (RCAT) waiver submission. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters D.NAHRO Annual Conference at Sea Crest The Annual Conference is being held at Sea Crest on 5/22-5/25/16. Board members should contact Kathy if they plan to attend so she can register you. Upon a motion by Melinda Walker and seconded by Robert D. Peters, the Board voted to place a full page ad in the Conference booklet. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters 3 E.CFP/ACC Caileen has submitted the 2016 Capital Fund Grant in the amount of $103,255.00. F.2016 NAHRO Washington D.C. Conference Caileen has been invited to attend but is unsure as of yet if her schedule will allow. Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to approve Caileen attending the 2016 NAHRO Washington D.C. Conference. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters 6.UNFINISHED BUSINESS 7.NEW BUSINESS 8. ADJOURNMENT 5:50 P.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 4