HomeMy WebLinkAbout2016-03-07-PBC-minPermanent Building Committee (PBC)
201 Bedford Street, Room 221
March 7, 2016
Members Present: Philip Coleman, Dick Perry, Chuck Favazzo, Eric Brown, Jon Himmel, Peter
Johnson, Carl Oldenburg, Howard Hobbs, Ned Goodell, Bill Hurley, Lee Noel Chase,
Members Absent:
Guests: Ken DiNisco and Angel Khazadian - DiNisco Design Partnership; Mike Lambert and Dave
Doherty -Bond Brothers; Paul G. Kalous, Hill International
Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, RA Project Manager
Recording Secretary: Ann Marie Ponzini
Eric called the Meeting to order at 6:05p.m.
1. General Business
• The members reviewed the PBC minutes dated February 111h, 2016.
Motion to approve PBC Committee minutes dated February 11th, 2016 — APPROVED.
2. Clarke and Diamond Updates - DiNisco
• The Clarke and Diamond presentation showed a schedule of dates for the following:
1. 3/21 Diamond Order of Conditions / NOI
2. 3/25 Locker Room Bid & Site Enabling & Structure Bid
3. 7/1 Addition /Renovation Bids
4. 8/15 Space Mining Completed
5. 8/15 Classroom Additions Completed
• DiNisco expressed the importance of meeting the schedule. Some selective will start on May
15th, as demo in the locker rooms on second shift.
• DiNisco reviewed the December 2015 Project Cost Estimates for Clarke and Diamond, and they
are still on schedule to meet the project estimates. Total Cost $66,674,689. Which included the
$10,000,000 which was added for HVAC upgrade at Diamond.
• The March Updated Project Cost Estimates were then reviewed which totaled $66,615,000,
which also included the Diamond HVAC upgrades.
• PBC members asked about contingencies. It was stated that contingencies were included as
follows: 2 %2% Construction, 5 -6% Design, & Escalation to mid point ( +/ -1 %2 %) on Bond side.
The owner's contingency is 6 %.
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3. Clarke Proposed Plan Review - DiNisco
• DiNisco provided a general plan update /overview
• DiNisco's discussion included PCB removal and possible ways to test cement asbestos panels
by cutting or drilling them while in place.
• Test pits and probes were executed near the tennis courts to define the depth of ledge, for the
tennis court relocation.
• DiNisco noted that a meeting would be scheduled by the town with several residential abutters,
after the Town Meeting vote, to further discuss the project.
• PBC asked about the bus routing, and the roadway width.
• DiNisco informed PBC that part of the roadway is being widened, along with the sidewalk.
DiNisco has met with representatives of Traffic, safety, Fire & Engineering several times and bus
routing and drop off /pickup was reviewed.
• An area of concern was discussed regarding the roof and how the new roof will be joined to the
existing one.
• The Plaza is handicap accessible
• There will be a canopy covering the stairs to the entrance.
• A variance will be needed for a portion of the sidewalk that goes along the Stedman road at the
northwest corner of the building.
• PBC asked about the signage on top of the canopy, as there is one on the building and can
either one be removed?
• The building sign has to stay due to asbestos imbedded in the concrete, DiNisco can remove
the signage from the canopy fascia.
• PBC asked about materials and questioned using metal panels. DiNisco discussed brick colors
and how metal panels can be problematic like at Estabrook; along with unreliable delivery times.
• PBC set up a small group (without quorum) meeting at Ken's office to review design materials
for both Clarke and Diamond. (Lee, Ned, Carl, Eric & Howard)
5. Diamond Proposed Plan Review - DiNisco
• DiNisco reviewed a circulation pattern that would be supported by the site design. Parent drop
off /pickup will be at the main entrance to the school. The busses will travel in one direction in the
morning and que up on the teacher side of the parking lot for afternoon pickup.
• PBC was concerned about only one way for parents to come in and drop /off due to the fact they
can use both sides of the school now. They also feel the front side may not be able to handle
the additional amount of traffic.
• Traffic patterns may need to be addressed by Traffic Safety, but the designer felt this was the
best solution for the addition that is being built, which was reviewed with Fire and Police, and
the corresponding site plan was approved at Con Comm.
• Judy mentioned she had brought up this traffic discussion on Dec 22 with DiNisco, & PBC
regarding the walkways and distances.
• DiNisco and PBC stated this site plan allows for multiple traffic scenarios and the school
department would need to decide ultimately on how they want to use it.
• Judy mentioned bicycles come in both ways and DiNisco informed that sidewalks will be wide
enough for both walkers and bikers to use from either entrance.
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• The Fitness and Teachers station were discussed.
• The vestibule at the east entrance was made larger for students waiting for pick, with a 7 foot
canopy and 20' x 20' inside waiting area.
• PBC asked about access locations into the courtyard.
• There are two student entrances into the courtyard and access doors for a truck to fit through for
maintenance.
• PBC asked if the courtyard is large enough to be used for event space. Design is not set up for
event space and is meant for classroom /student use.
• DiNisco discussed materials for the building, adopted matching the red brick in certain areas,
and then selecting another color combination which can be reviewed.
• PBC asked about the use of passive daylight and DiNisco informed the group lighting will be the
same as used at Estabrook, dim closest to the windows, with daylight harvesting monitors, but it
is difficult getting daylighting all the way into the classrooms.
• PBC commented on the apparent size and height of the stairway to the roof. The ceiling height
in the cafeteria was also mentioned and if it is too low, sound /noise levels could be a concern.
• DiNisco is working on bringing the stairwell down, and will review the cafeteria ceiling height.
6. Clarke and Diamond Summer Renovation Cost Breakdown— Hill Int.
• Presented the costs of doing the locker rooms as a standalone project. This would be at a cost
of $4,105,000, which is moving forward, regardless of the outcome of the 5/3 vote.
7. Estabrook/Proiect Cost Summary — Hill Int.
• Hill handed out the MSBA summary and discussed the PFA budget.
• The project came in on budget, with Hill stating, the project was managed successfully without
needless spending which allowed money to be returned at the end of the project.
• Hill stated he would send out full audit report if anyone wanted it.
• PBC asked if Shawmut is all closed out and completed; Yes they are.
• Final reimbursement to the Town from the MSBA was $11,984,683 or 37.27 %.
• Silver LEED Certificates were received from LEED for the project.
• All Three of the prime vendors on the project Shawmut, DiNisco and Hill returned un -spent
funds to the Town.
8. New Project Manager for Bond
• Dave Doherty was introduced as the new project manager for Bond Brothers Construction. He
just completed a massive newly built dorm project at Boston College.
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9. PBC Projects Discussion
• There was some discussion among the PBC members with regard to the level of their
participation in projects and overall role and the impact they have with regards to large projects.
Many members stated they would like to discuss this further when Pat is also available.
10. Next Meeting Date on Thursday April 14th at 7:OOpm
• All in favor of April 14th meeting day and time: Yes.
Motion to adjourn was made and seconded: Meeting adjourned at 8:45 p.m.
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