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HomeMy WebLinkAbout2016-01-19-AC-min 1/19/16 AC Minutes Minutes Town of Lexington Appropriation Committee January 19, 2016 Place and time- Reed Room, Town Office Building, 7 30 p.m Members present Glenn Parker, Chair, John Bartenstem, Vice Chair and Secretary; Kate Colburn, Alan Levine, Beth Masterman, Eric Michelson, Richard Neumeier, Andrei Radulescu-Banu, Rob Addelson (non-voting, ex officio) Members Absent Mollie Garberg Others Present Jill Hai, Chair of Capital Expenditures Committee, Jonathan Himmel, Chair of Permanent Building Committee The meeting was called to order at 7 36pm 1 Liaison Report: Mr Michelson reported on updates to the Town Parking Meter Policy, which has been finalized by the Board of Selectmen. The new program will start on March 1, 2016 and will do away with the parking permits sold to local businesses by the Town for use by their employees, since the permitted spaces were not being used effectively Rates at the large Center lot will be raised to $0.50/hour, capped at $4 00/day Employers will have the option to purchase a $250 sticker that grants the bearer use of the lot for $1 00/day Electronic meters for on-street parking will cost $0 75/hour, but there will also be several new locations with free parking further away from the Center Mr Levine reported on the Board of Selectmen's discussion regarding Center Streetscape plans The plans are still in progress while the Selectmen consider whether to make changes to the existing plans for Massachusetts Avenue, such as substituting a rotary at the Pleasant Street intersection, and removing the proposed traffic light at Marrett Road. Some members expressed concern that the State funding for the road construction could be at nsk if the existing proposal was modified. Ms Colburn reported on The FY2017 School Committee budget, which has an overall growth of 6% The drivers of growth are enrollment, Special Education costs, and Out-of-Distnct tuitions which are projected to increase by $1,122,806 In addition, the State "circuit breaker" reimbursement rate is dropping from 13% to 9% in the coming fiscal year 2. Minutes. Mr Michelson moved that the minutes of December 8, 2015 be accepted with minor edits The motion was seconded and approved unanimously Mr Bartenstem reviewed the list of minutes still requiring attention. 3 February Special Town Meetings 2016-1 and 2016-2. Mr Michelson reported that under the proposed new Minuteman Regional Agreement, seven member towns have indicated that they may opt to withdraw from the Minuteman school district. Towns that vote in favor of ratifying the proposed agreement are implicitly granting permission for these towns to exit the distnct. The towns cannot formally exit the distnct until approval is obtained from the State Department of Elementary and Secondary Education, which will require these towns to provide an alternative plan for students desiring access to vocational education. Responsibility for wntmg the Committee report to the upcoming Special Town Meetings will be assigned as follows 1 1/19/16 AC Minutes • STM 2016-1 Art. 2 Minuteman Regional Agreement- Mr Michelson • STM 2016-1 Art. 3 Hastings feasibility study - Mr Levine • STM 2016-1 Art. 4 Stabilization funds - Mr Bartenstem • STM 2016-2 Art. 2 Purchase of 20 Pelham Road - Ms Colburn Drafts for these articles are expected by the next Committee meeting on Thursday, January 28 Members expressed a desire to have Joe Pato, Chair of the Board of Selectmen, and Carl Valente, Town Manager, available for discussion at the next scheduled meeting. Members suggested that the Committee should meet jomtly with the Capital Expenditures Committee to discuss the purchase and possible future uses of 20 Pelham Road. Ms Hai agreed that a joint meeting would be useful 4 School Capital. The Committee discussed concerns about the state of the plan to expand school facilities Mr Parker shared a draft of a memorandum co-authored with Ms Colburn, and two members of the Capital Expenditures Committee, Jill Hai and Rod Cole Mr Parker stated that the memorandum was motivated by concern that the School Committee has not adequately communicated how the current school capital plan will address the needs of the elementary school system, and how the plan will satisfy current school department policies regarding classroom space, or whether such policies may need to be adjusted. The memorandum proposes a list of criteria that the Committee can use to evaluate the cost, features and system-level impact of any school capital project The Committee discussed the memorandum Mr Parker stated that he would distribute a revised version by Wednesday, January 27 for the Committee to review pnor to meeting on Thursday, January 28 Mr Parker seeks the Committee's endorsement of the memorandum, and that of the Capital Expenditures Committee, pnor to presenting the memorandum to the School Committee and the School Superintendent. Mr Bartenstem asked whether it would be possible to house the School Administration offices in the basement of the Muzzey Condominiums, now that the Senior Center has transitioned out of the space to the new Community Center, and whether this might be a lower-cost solution than moving the School Administration offices to the Pelham Road facility Mr Bartenstem acknowledged that the current deed restriction governing the Town's use of the basement space would require changes to permit such use The Committee adjourned at 10 OOpm The documents used at the meeting are listed below Respectfully submitted, Glenn Parker Chair Approved January 28, 2016 Exhibits 1 Agenda, posted by Glenn Parker, Chair 2 Draft school capital projects memorandum from Glenn Parker, Jill Hai, Rod Cole, and Kate Colburn 2