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Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 10, 2016
Location and Time:
Town Office Building, Dawes Room; 7:00 ..
PM
Members Present:
Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett;
Rod Cole (arrived at 7:32 ..); Wendy Manz
PM
Members Absent:
None
Others Present:
None
Documents Presented:
Notice/Agenda of CEC Public Meeting, March 10, 2016
Draft #4 of CEC Report to 2016 Annual Town Meeting (ATM) & 2016 Special Town
Meeting (STM) 2016-3
Draft Capital Expenditures Committee Report to STM 2016-3
Version #3 of Town's 5-Year Capital Plan (Including Deferrals) with Comparable-
Year Data from Last-Year's Capital Expenditures Committee's 5-Year Plan
Draft Minutes of the CEC Meeting, March 2, 2016
Call to Order:
Ms. Hai called the meeting to order at 7:24 ..
PM
CEC Member Concerns and Liaison Reports:
Ms. Hai reported on the Town Moderator's Meeting the previous evening that
addressed the planning for 2016 Annual Town Meeting & Special Town Meeting
2016-3 on 21 Mar 2016. A proposed order for the presentation of Articles was
established, as well as a “date certain” for applicable Articles. Additionally, contents
of a proposed Consent Agenda were discussed.
Ms. Hai reported on the “Chairs+1” meeting that she and Mr. Kanter had attended on
behalf of our Committee this morning. The two, principal, discussions were:
(1) The manner in which to present at the upcoming Town Meeting Members
Association’s Information Session, and then at the STM 2016-3, the debt-
service burden on the Lexington taxpayer for School Buildings Projects, in the
context of all the major projects also subject to financing contemplated over the
next five years. The Town Manager and the Assistant Town Manger for Finance
will prepare and present to the Board of Selectmen a proposed presentation.
(2) Whether to schedule another STM—concurrent with the 2016 ATM—for
Town Meeting to hear the likely addition to the annual Minuteman High School
assessment as a result of the projected debt financing for the renovation or
replacement of that School’s building and to vote on whether to support that
financing. In the absence of a vote, Lexington would be taken as having
approved the debt financing. The consensus was to hold the STM to allow
discussion and active acceptance.
Reporting to the 2016 ATM & STM 2016-3
Ms. Hai proposed that with important information needed for this Committee to take some
positions still unavailable and, wanting to meet the goal of providing Town Meeting
Members our report one week in advance of any capital-related Article, we should break
out our report to the STM 2016-3 and publish it by March 14, 2016. To that end, Mr. Kanter
had provided a draft of such a report using what had been the previously agreed-upon text
and Committee position on that STM’s Article 2.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 10, 2016
A Motion was made and seconded to approve the Draft Capital Expenditures Committee
Report to STM 2016-3, as presented, and with the Chair and Vice-Chair having the
authority to make non-substantive changes. Vote: 5–0
Turning to what would now be the separate report by the Committee to the 2016 ATM,
Mr. Kanter suggested that as Article 16, Appropriate For Advice And Analysis—Getting To
Net Zero, was only to gain advice and analysis on that matter and did not result in any
specific obligation of the Town, it did not rise to the level that required a report by this
Committee on it to the Town Meeting.
A Motion was made and seconded to delete Article 16 from this Committee’s report to the
2016 ATM. Vote: 5–0
CEC Five-Year Capital Plan (FY2017–FY2021)
The Committee reviewed the merged Town’s Plan and the compatible-year information
from its own Plan last year. The Committee made the changes, in timing and/or amount, so
as then to reflect the Committee’s current Plan. In each instance of any change from the
Town’s Plan, there will be a footnote to explain what had been done and, if considered
necessary, the Committee’s reasoning behind the change. Mr. Kanter will then embed the
Committee’s new Plan in the pending draft of its report to the 2016 ATM.
Approval of Minutes:
A Motion was made and seconded to approve the Draft Minutes of
the CEC Meeting, March 2, 2016, as presented. Vote: 5–0
Adjourn:
A Motion was made and seconded at 8:56 .. to adjourn.Vote: 5–0
PM
These Minutes were approved by the CEC at its meeting on March 30, 2016.
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