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Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 1, 2016
Location and Time:
Town Office Building, Reed Room (111); 8:00 ..
AM
Members Present:
Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Rod Cole;
Wendy Manz
Member Absent:
Elizabeth Barnett
Others Present:
Kate Colburn, Appropriation Committee; Dawn McKenna, Chair, Tourism
Committee; the following members of the Antony Working Group: Kitty Galaitsis,
Maureen Poole, Kerry Brandin, William Poole, George Gamota, and Marie-Tristan Rago;
Elaine Ashton, Town Meeting Member; Sara Arnold, Recording Secretary
Documents Presented:
Notice of Public Meeting for CEC Meeting, Agenda, March 1, 2016
Draft #4 Capital Expenditures Committee Report to 2016 Annual Town Meeting
(ATM) & 2016 Special Town Meeting (STM) 2016-3, February 28, 2016
Draft #4 CEC Minutes for February 23, 2016, Meeting
Call to Order:
Ms. Hai called the meeting to order at 8:00 ..
AM
CEC Report to the STM 2016-3 and 2016 ATM:
Using the current draft of the report,
Articles for which this Committee is taking a position were reviewed to identify those that
need additional text in the report. Straw votes on positions were taken, and
recommendations to the Town Moderator on candidates for an ATM Consent Agenda were
identified. Regarding the STM 2016-#3:
Article 2: Appropriate For Middle Schools—Additions and Remodeling:
Straw vote: 4Î0to approve;
Regarding the ATM Articles:
Article 8: Appropriate the FY2017 Community Preservation Committee Operating
Budget and Community Preservation Act (CPA) Projects (Multiple Categories):
a) Munroe Tavern Archaeological Dig (Historic Resources):
Straw vote: 4Î0to
approve;
b) Munroe Center for the Arts Window Study (Historic Resources):
Straw vote: 4Î0 to approve;
c) Lexington Arts & Crafts Society Parsons Gallery Lighting Renovation (Historic
Resources):
Straw vote: 4Î0 to disapprove;
d) Visitors Center Renovation (Historic Resources):
Straw vote to support
to be recommended for the Consent
indefinite postponement (IP): 4Î0;
Agenda;
e) Keeler Farm Community Housing Acquisition (Community Housing):
Straw vote: 4Î0to approve;
f) Greeley Village Rear Door and Porch Preservation (Community Housing):
Straw vote: 4Î0to approve;
g) Wright Farm Barn Needs Assessment and Feasibility Study (Open Space):
Straw vote: 4Î0to approve;
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 1, 2016
h) Antony Park Construction Fund (Recreation): Taking a position was
postponed until after the presentation scheduled for later in this meeting
;
i) Minuteman Bikeway Wayfinding Signs Implementation:
Straw vote: 4Î0to
approve;
j) Town Pool Renovation Design and Engineering Costs (Recreation):
Straw vote: 4Î0to approve;
k) Park Improvements—Hard Court Resurfacing (Recreation):
Straw vote: 4Î0
to approve;
l) Granite Forest Pocket Park Construction at Lincoln Park (Recreation):
Straw vote: 4Î0to disapprove;
m) Park Improvements - Athletic Fields (Recreation):
Straw vote: 4Î0to approve;
n) Park and Playground Improvements (Recreation):
Straw vote: 4Î0to
approve;
o) Grain Mill Alley Design Implementation (Open Space):There was general
support for at least the portion of the project located next to the bikeway, but
taking a position on the whole project was postponed until Melisa Tintocalis,
Economic Development Director, provides additional information in response
to questions raised at this Committee’s last meeting
;
p) CPA Debt Service: to be recommended for the
Straw vote: 4Î0 to approve;
Consent Agenda; and
q) Administrative Budget: to be recommended for
Straw vote: 4Î0 to approve;
the Consent Agenda.
Article 9: Appropriate for Recreation Capital Projects: to
Straw vote: 4Î0 to approve;
be recommended for the Consent Agenda;
Article 10: Appropriate for Municipal Capital Projects and Equipment:
a) Center Streetscape Improvements and Easements—Phase 1: Taking a
position was postponed to allow for further discussion at a time when
Ms. Barnett is present
;
b) DPW Equipment: to be recommended for the
Straw vote: 4Î0 to approve;
Consent Agenda;
c) Street Improvements and Easements: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
d) Storm Drainage Improvements and National Pollutant Discharge Elimination
System Compliance: to be recommended for the
Straw vote: 4Î0 to approve;
Consent Agenda;
e) Hydrant Replacement Program: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
f) Comprehensive Watershed Storm Water Management Study and
Implementation: to be recommended for the
Straw vote: 4Î0 to approve;
Consent Agenda;
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 1, 2016
g) Massachusetts Avenue—Three Intersections Improvements and Easements:
Straw vote: 4Î0 to approve;
h) Sidewalk Improvements, Additions, Design and Easements:
Straw vote: 4Î0
to approve;
i) Town-wide Culvert Replacement: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
j) Town-wide Signalization Improvements: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
k) Cary Memorial Library Walkway Replacement:
Straw vote: 4Î0 to approve;
l) Pleasant Street Sidewalk and Easements:
Straw vote: 4Î0 to approve;
m) Replace Town Wide Phone Systems—Phase V:
Straw vote: 4Î0 to approve;
to be recommended for the Consent Agenda;
n) Head End Equipment Replacement/Packet Shaper—Phase V:
to be recommended for the Consent Agenda;
Straw vote: 40 to approve;
o) Election System Upgrade: to be recommended
Straw vote: 4Î0 to approve;
for the Consent Agenda;
p) Parking Meter Replacement:
Straw vote: 4Î0 to approve;
q) Transportation Mitigation:
Straw vote: 4Î0 to approve;
r) Ladder Truck Replacement: to be recommended for the
Straw vote: 4Î0;
Consent Agenda; and
s) Public Safety Radio Stabilization: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda.
Article 11: Appropriate for Water System Improvements:
Straw vote to support
to be recommended for the Consent Agenda;
IP: 40;
Article 12: Appropriate for Wastewater System Improvements:
Straw vote: 4Î0 to
to be recommended for the Consent Agenda;
approve;
Article 13: Appropriate for School Capital Projects and Equipment: This Article
includes three elements
;
a) System Wide School Furniture, Equipment and Systems:
Straw vote: 4Î0 to
approve;
b) School Technology Capital Request:
Straw vote: 4Î0 to approve; and
c) Food Service LHS Dishwasher & Installation: This is going to be paid from the
school food service account, so this Committee decided not to take a position
on it;
Article 14: Appropriate for School Zone Traffic Calming (Citizen Article):Taking a
position was postponed until further information is available
;
Article 15: Appropriate for Public Facilities Capital Projects:
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 1, 2016
a) Town-wide Roofing Program: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
b) School Building Envelopes and Systems Program:
Straw vote: 4Î0 to
to be recommended for the Consent Agenda;
approve;
c) LHS Heating Systems Upgrade:
Straw vote: 4Î0 to approve;
d) Municipal Building Envelope and Systems: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
e) Building Flooring Program: to be recommended
Straw vote: 4Î0 to approve;
for the Consent Agenda;
f) Public Facilities Bid Documents: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
g) Diamond Middle School Renovations – Construction:
Straw vote: 4Î0 to
If Article 2 is approved during the STM-#3, this item will be IP, in
approve.
which case it would be recommended for the Consent Agenda;
h) Clarke Middle School Renovations – Construction:
Straw vote: 4Î0 to
If Article 2 is approved during the STM-#3, this item will be IP, in
approve.
which case it would be recommended for the Consent Agenda;
i) School Traffic Safety Improvements: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
j) Security Camera Upgrade to Digital from Analog:
Straw vote: 4Î0 to approve;
to be recommended for the Consent Agenda;
k) Munroe School Roof:Taking a position was postponed until further updated
information is available
;
l) LHS Security Evaluation and Upgrade: to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
m) LHS Guidance Space Mining—Design:
Straw vote: 4Î0 to approve;
n) LHS Nurse Office and Treatment Space—Design:
Straw vote: 4Î0 to
approve;
o) LHS Fitness Center/Athletic Training Floor:
Straw vote: 4Î0 to approve; and
p) Fire Headquarters Exercise Room:
Straw vote: 4Î0 to approve;
Article 16: Appropriate For Advice And Analysis—Getting To Net Zero:Taking a
position was postponed until further updated information is available
;
Article 19: Appropriate Bonds and Notes Premiums: to
Straw vote: 4Î0 to approve;
be recommended for the Consent Agenda;
Article 20: Rescind Prior Borrowing Authorizations:to be
Straw vote: 4Î0 to approve;
recommended for the Consent Agenda;
Article 21: Establish and Appropriate To and From Specified Stabilization Funds
(SFs):Taking a position was postponed until further information is available
;
Article 22: Appropriate to Stabilization Fund: ;
Straw vote to support IP: 4Î0;
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 1, 2016
Article 23: Appropriate from Debt Service Stabilization Fund:
Straw vote: 4Î0 to
to be recommended for the Consent Agenda;
approve;
Article 25: Amend FY2016 Operating, Enterprise And CPA Budgets (Enterprise &
CPA only):Taking a position was postponed until further information is available
;
and
Article 26: Appropriate for Authorized Capital Improvements:Taking a position was
postponed until further information is available.
It was noted that all items to be IP should be included on the Consent Agenda, but our
input to the Town Moderator would only address the above Articles on which we report.
Ms. McKenna reviewed the history of the request for Antony Park Construction Funds
under ATM Article 8(h). In 2009 and 2010, there was general support by the Town Manager
and Board of Selectmen (BoS) for the Town developing a park to honor the Town’s sister
city (Antony, France) as Antony had done to honor Lexington. The Tourism Committee,
with the support of the Antony Park Working Group, raised approximately $60,000;
Community Endowment of Lexington provided $5,000 in grant money; and Article 8(h) is
requesting an additional $60,000 to be able to complete the project.
Straw vote: 4Î0 to approve Article 8(h).
There was a review of the schedule for finalizing the report and of the meetings to be held
st
in preparation for ATM that begins on March 21.
rd
Approval of Minutes:
Mr. Kanter presented Minutes for February 23 including revisions
submitted by Ms. Barnett.
A Motion was made and seconded to approve the Draft #4 Minutes for the
February 23, 2016, meeting, as presented.
Vote: 4Î0
Adjourn:
A Motion was made and seconded at 9:04 .. to adjourn.
Vote: 4Î0
AM
These Minutes were approved by the CEC at its meeting on March 30, 2016.
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