HomeMy WebLinkAbout2016-02-10-LHA-minLEXINGTON HOUSING AUTHORITY
REGULAR MEETING — FEBRUARY 10, 2016
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman, Nicholas Santosuosso at 5:00 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso NONE Caileen Foley
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
2. PUBLIC COMMENT
Dan McCabe asked about town policy regarding snow removal from walkways.
3. MINUTES
Approval of Minutes of Regular Meeting of January 13, 2016
Upon motion by Leo P. McSweeney and seconded by Melinda Walker, the Board
voted to approve the Minutes of the Regular Meeting of January 13, 2016, all
members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
4. BILLS & CHECKS
Approval of Bills and Checks paid in January 2016
January 2016
667- C/705 -2 Check Number 7211
REVOLVING FUND Check Numbers 13743 through 13803
067 -1 & 3 Check Number 4245
689 -C MANAGEMENT Check Number 2215
BEDFORD STREET Check Number 1201
MRVP VOUCHER Check Numbers 3006 through 3010
SECTION 8 Check Numbers 17362 through 17391
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the
Board voted to accept the Bills and Checks as presented for January 2016. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
5. EXECUTIVE DIRECTOR'S REPORT
A. LHA and Parker Financials
The Board reviewed the Parker Financials for November and December. The
insurance company for Parker Manor is not renewing the policy due to claim loss
history. The management company sent out for proposals and received one
response. The Board suggested that the management company try to secure 3
proposals if possible.
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted to approve December LHA Financials. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
B. Project updates
Greeley Village: The 4 new accessible unit project is on schedule. The units are
painted, the finish electric is done as well as the interior doors. We are waiting on
the kitchens, sprinkler system and floors to be finished and polished. An active
wait list has been established. Caileen will reach out to CPA regarding a
ceremony when the project is complete. It was suggested to hold the March Board
Meeting at Greeley Village so as to see the progress.
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Upon a motion by Robert D. Peters and seconded by Weidong Wang, the
Board voted to hold the March Board Meeting at Greeley Village. The roll call vote
was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
The Federal Door and Bathroom Project should be completed in 2 weeks. Then the
contractor will work on the punch list.
The upcoming project for roll in showers at 27 Tewksbury and 87 Hill Streets will go
to bid in February along with exterior renovations, ADA porch, new stairs and
walkways at 45 Forest Street. The funding for these projects is allocated in Formula
Funding.
C. TD Bank signature cards
We are in the process of closing Bank of America accounts and switching to TD
Bank.
D. Vacated tenants collection loss write off
There are 2 aging receivables that have been sent to collection but we have been
unable to recover.
Per our Board approved Rent Collection Policy, uncollectable accounts over 2
years old can be written off as a loss.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the
Board voted to write off uncollected aging receivables in the amount of $4,052.00
per policy. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
E. Secure Energy contract extension
The gas contract was up for renewal. Caileen was able to lock in a new price of
6.95/Dth for 36 months which is less than the current 7.09.
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Upon a motion by Robert D. Peters and seconded by Weidong Wang, the
Board voted to approve the 36 month Secure Energy contract in the amount of
6.95 /Dth. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
F. Parker Manor SHI discussion
The units at Parker Manor are on the Subsidized Housing Inventory (SHI).
Caileen will do a rent analysis and present at next meeting.
G. PHA Plan -April Annual Meeting
Caileen will present the PHA Plan at the Public Hearing of April meeting. The
forms this year have been streamlined
6. UNFINISHED BUSINESS
7. NEW BUSINESS
8. ADJOURNMENT 5:40 P.M.
A true copy attest
Caileen Foley, Executive Director
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