HomeMy WebLinkAbout2022-07-06-LEX250-minMeet remotely Semiquincentennial Commission (Lex250)
July 6,2022 Meeting Minutes
Pursuant to notice duly filed with the Town Clerk,the Semiquincentennial Commission
(Lex250)convened in a meeting via Zoom video conference on Wednesday,July 6,2022 at
3:36 pm as allowed by legislation (S.2475)extending the suspension of certain provisions of the
Massachusetts Open Meeting Law.
Present:Steve Conners (Reenactment Community),Cerise Jalelian (Town Celebrations
Committee Representative),Mona Roy (Community Representative),Jillian Tung (Music &Arts
Representative),Steve Cole (Community Representative),Bebe Fallick (Tourism Committee
Representative),Barry Cunha (Business Representative),Suzie Barry (Select Board Member)
1.The meeting was called to order at 3:36 pm by Ms.Barry.
2.A motion was made by Mr.Cunha to accept the minutes of the June 16 meeting.The
motion was seconded by Ms.Roy and approved by a roll call vote.
3.Ms.Barry provided an update of the status of state grant and budget update.
a.Request for funding for membership in Rev 250,the penny machine,and for
promotional items were not processed in time.Ms.Barry will discuss it further
with the town manager.
b.At the next Select Board meeting at July 25,Shields will provide an overview of
their proposed work
c.Additional funding needed for the website may come from ARPA funding.
4.Ms.Barry met with Henry Dane of Concord 250,an eleven -member commission and
noted that in their structure,each commission member chairs a working group.
5.Ms.Barry led a discussion about timing of events during Patriots Day weekend of 2025.
a.Concord would like Lexington to have all of our events on Saturday.Pros and
cons were discussed.
i.Mr.Conners said that the reenactment community is strategizing timing of
important components,and that participation in the reenactment may be
greater on Saturday.
ii.Mr.Cole shared that compressing the time frame may present safety
concerns.
iii.Mr.Cunha said that a choice to move all events to Saturday may not be
popular among community members.
iv.Ms.Barry suggested that we discuss timing further with community
members at our October kick-off meeting
v.We discussed the possibility of collaborating with Concord on publicity.
6.Ms.Barry indicated that we need to make a brief (5 minutes)presentation at the Select
Board meeting on July 25.The presentation should include an update regarding our
activities and plans to date and should include a short slide set.Steve Cole,Steve
Conners,and Mona Roy volunteered to prepare the presentation.
7.Update on working groups
i.Ms.Barry discussed with Town Counsel process for including people in
working groups.
ii.Open-ended questions on the form may be helpful.
iii.Restrict working group members to those who live or work in Lexington.
b.Outreach meeting in October
i.Wednesday,October 12
ii.Two events:morning and evening.
iii.Will publicize event broadly and engage community stakeholders.
c.Monument/public art:Ms.Fallick and Ms.Barry discussed preliminary plans for
a public monument/memorial with Mr.Volk.
d.Update on email:Ms.Roy indicated that we don’t have email traffic as of yet.
i.lex250@lexingtonma.gov
e.Next meeting:July 20,2022 at 3:30 pm.
i.The executive order allowing town meetings to take place remotely will
expire on July 15,2022.Lexington’s policy is that remote participation
will be allowed as long as a quorum of members be physically present in
person,along with the chair,then other members may participate remotely.
f.A motion to adjourn the meeting was made by Mr.Cunha,seconded by Mr.Cole,
and approved by roll call vote at 4:47 pm.
Respectfully submitted,
Jillian Tung