HomeMy WebLinkAbout2015-05-28-TOUR2-Antony-minApproved 7.1.2015
Minutes for Antony Working Group meeting of the Lexington Tourism Committee on May 28, 2015
Meeting began at 7:22 PM - -- adjourned at 9:28 PM
Race: Parker Flom (Town Office Building, 1625 Massachusetts Avenue)
Resent at meeting: Dawn McKenna, Kerry Brandin, Sandy Gasbarro, Marie - Tristan Rego, George Gamota, Tony
Galaitsis, Kitty Galaitsis, Maureen Poole
Absent: Christina Gamota, Colin Godfrey, Fred Johnson
Documents available for review:
1. Minutes of April 9, 2015
2. Lexington- Antony Sister City Treasurer's Report, 12 April 2015
3. Letter to Dawn McKenna from Community Endowment of Lexington
4. Copy of Maureen's 5/22/15 email to Antony Working Group, replying to Kerry's 5/20/15 email
Minutes
The April 9, 2015 minutes were reviewed. Upon motion duly made and seconded, the April 9, 2015 minutes were
approved as amended.
Antony Park Update
The Community Endowment of Lexington approved a grant for the Lexington- Antony Sister City group of $5000. An
evaluation report is due by January 8, 2016.
Park Status Report
The trees will be replaced when all concrete and stone work is completed.
In about 2 weeks, water will be brought in.
DPW has a contractor to begin Phase II within the $10,000 budget for hardscape. Dave Pinsonneault and the Tree
Warden, Joel, along with Lynne Giescke from Studio 2112 will meet with the contractor who will be doing the Phase II
work. It should take 3 weeks from when "shovel is into ground" to finish Phase II.
We are waiting for Dave P. to give us the actual cost of the sprinkler, which may be less than the $6000 that has been set
aside.
We will need to raise money for etchings on center flat stone and levels of contributions of people. Plaques for benches
will be done by the town. No letters for fundraising will be sent out now. Awaiting quotes for specific things needed for
Phase III. The $10,000 includes benches and plants we have already. Walkways will be crushed stone. The town will
help with what they can do. The project is managed by the town, hiring contractors for some parts, doing work
internally for other parts.
There was a discussion about putting up a banner to identify the construction site. Considerations included timing of
such a sign (now, or wait until stone work is done) - -- size -- -cost. A motion was duly made and seconded that Kerry look
into the cost of a temporary sign for Antony Park, how long it would take to make, and the cost, to be put up at the time
that Phase II begins. The motion passed by a vote of 7 to 1.
Treasurer's Report
The 5/15/15 balance including planned (committed) spending was $2,049.83. Added to this will be the grant check of
$5,000, on June 5, 2015. Included in the discussion of finances, there was a question about the validity of $6,000 going
to Studio 2112. Dawn will make an inquiry regarding this expense.
Discussion of whether Antony Working Group would remain under the Tourism Committee
A motion duly made and seconded was to postpone this conversation until after completion of Phase !Hof the Park.
Discussion involved definition of "completion" and also that organizational decisions should be subsequent to a broader
consideration of the purpose and mission of our group, with that culminating in how to achieve same, which would then
lead to the analysis of organization under, or not under, the Tourism Committee. The motion to postpone failed by vote
of5to3.
Another motion duly made and seconded was to allow for the discussion after completion of the Park as determined by
our committee. This passed 6 to 2. Therefore, at a point in time following the committee's agreement that the Park has
been completed, we will take up a consideration of future goals and purpose of the Antony Working Group, and make a
decision as to how we want to be organized.
Programs
Christophe arrives on the evening of July 10th and leaves late afternoon or evening of July 14th. Several suggestions were
made for various events that he might enjoy. Tony will contact Colin, his host, to see what might be agreeable to them
both.
Plans are in the works for a Bastille Day celebration at Wilson Farm. Marie - Tristan will give us information as to what is
being planned and we can discuss further.
La Musique en Fete is scheduled for May 30th from noon to 4 PM, at the Fairgrounds. Marie - Tristan presented the
schedule and list of various events and vendors who would be present. As occurred last year, Lexington- Antony Sister
City information was on display at the French themed Tourism table.
The Community Picnic at the park, to be held on May 315t from noon to 3 PM has been moved closer to the center, and
will be at the Fairgrounds.
Voyages en Francophonie 2016 will be held on March 12th, 2016, hopefully at the high school. Application has been
submitted to the high school and we will know by August. A delegation from Quebec will lead the group.
Future Meeting Dates
The meeting scheduled for June 10th will not take place, but be rescheduled for later in June. Dawn will send out
possible dates for late June, and for September.
Respectfully submitted, Maureen Poole