HomeMy WebLinkAbout2016-03-21-CEC-ATM-rptCAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
,rnoth. 4,
APRIL
REPORT TO THE
2016 ANNUAL TOWN MEETING (ATM)
Released March 21, 2016
Submitted by:
Jill 1. Hai, Chair
David G. Kanter, Vice-Chair
Elizabeth DeMille Barnett
Rodney Cole
Wendy Manz
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Summary of Warrant - Article Recommendations
is Appendix B at the end of the report
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Table of Contents
Executive Summary 1
The Mission of the Capital Expenditures Committee 2
How to Read This Report 2
Summary of FY2017 Capital - Budget Requests 3
Capital Budget 4
Big - Ticket Projects 4
The Community Preservation Act (CPA) 5
Enterprise -Fund Projects 8
Revolving -Fund Projects 8
Small- Ticket Projects 8
Five -Year Capital Plan 9
Programs 13
Conservation and Open Space 13
Lexington Community Center & Muzzey Senior Center 14
Fire 15
Police 16
Library 16
Public Works 17
Public Facilities 23
Recreation 27
Schools 27
Information Services Department (IS) 29
Affordable Housing 29
Planning 32
Economic Development 33
Warrant - Article Explanations and Recommendations 34
Article 8: Appropriate the FY2017 Community Preservation Committee Operating
Budget and CPA Projects (Multiple Categories) 34
(a) Munroe Tavern Archaeological Dig (Historic Resources) 31
(b) Munroe Center for the Arts Window Study (Historic Resources) 31
(c) Lexington Arts & Crafts Society Parsons Gallery Lighting Renovation
(Historic Resources) 35
(d) Visitors Center Renovation (Historic Resources) 35
(e) Keeler Fcrrmn Community Housing Acquisition (Community housing) 35
O Greeley Village Rear Door and Porch Preservation (Community Housing 35
(g) Wright Farm Barn Needs Assessment and Feasibility Study (Open Space) 36
(h) Antony Park Construction Fund (Recreation) 36
• Minuteman Bikeway IJayfinding Signs Implementation (Recreation) 36
O Town Pool Renovation Design and Engineering Costs (Recreation) 37
(k) Park Improvements—Hard Court Resurfacing (Recreation) 37
00 Granite Forest Pocket Park Construction at Lincoln Park (Recreation) 37
(m) Park Impro vementsAthletic Fields (Recreation) 38
(n) Park and Playground hnprovemnents (Recreation) 38
(o) Grain Mill Alley Design Implementation (Open Space) 38
(p) CPA' Debt Service 10
(q) fldninistrative Budget 10
Article 9: Appropriate for Recreation Capital Projects 40
Article 10: Appropriate for Municipal Capital Projects and Equipment 41
(a) Center Streetscape Improvements and Easemnents Phase 1 of3 11
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
(b) DPW Equipment 42
(c) Street Improvements and Easements 42
(d) Storm Drainage Improvements andNPDES Compliance 43
(e) Hydrant Replacement Program 43
(f( Comprehensive Watershed Storm Water Management Study and Implementation 44
(g) Massachusetts Avenue — Three Intersections Improvements and Easetnents 44
(h) Sidewalk Improvements, Additions, Design and Easements 15
(0 Town -wide Culvert Replacement 15
(l) Town -wide Signalization Improvements 46
(k) Cary Memorial Library Walkway Replacement 46
(1) Pleasant Street Sidewalk and Easements 46
(m) Replace Town Wide Phone Systems —Phase K 46
(n) Head End Equipment Replacement /Packet Shaper — Phase K 47
(o) Election System Upgrade 47
(p) Parking Meter Replacements Phase 2 47
(q) Transportation Mitigation 18
(r) Ladder Truck Replacement 18
(s) Public Safety Radio Stabilization 18
Article 11: Appropriate for Water System Improvements 49
Article 12: Appropriate for Wastewater System Improvements 49
(a) Wastewater System Investigation andlmprovements 49
(b) Pump Station Upgrades 50
Article 13: Appropriate for School Capital Projects and Equipment 50
(a) System Wide School Furniture, Equipment and Systems 50
(b) School Technology Capital Request 51
Article 14: Appropriate for School Zone Traffic Calming (Citizen Article) 52
Article 15: Appropriate for Public Facilities Capital Projects 52
(a) Town -wide Roofing Program 53
(b) School Building Envelopes and Systems Program 53
(c) LHS Heating Systems Upgrade 53
(d) Municipal Building Envelope and Systems 51
(e) Building Flooring Program 51
(f� Public Facilities BidDocuments 51
(g) Diamond Middle School Renovations — Construction 55
(h) Clarke Middle School Renovations — Construction 55
(0 School Traffic Safety Improvements 55
OJ) Security Camera Upgrade to Digital from Analog, 55
(k) Munroe School Roof 56
(1) LHSSecurily Evaluation and Upgrade 56
(m) LHS Guidance Space Mining — Design 56
(n) LHS Nurse Office and Treatment Space — Design 57
(o) LHS Fitness Center /Athletic Training Floor 57
(p) Fire Headquarters Exercise Room 57
Article 19: Appropriate Bonds and Notes Premiums 58
Article 20: Rescind Prior Borrowing Authorizations 58
Article 21: Establish and Appropriate To and From Specified Stabilization Funds (SFs)
(Fund transfer only) 59
Article 22: Appropriate to Stabilization Fund 60
Article 23: Appropriate from Debt Service Stabilization Fund 60
Article 25: Amend FY2016 Operating, Enterprise And CPA Budgets (Enterprise & CPA only)61
Article 26: Appropriate for Authorized Capital Improvements 61
Appendix A: Information on the Town's Current Specific Stabilization Funds A -1
Appendix B: Summary of Warrant - Article Recommendations B -1
ii
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Executive Summary
Beginning last October, the Capital Expenditures Committee ( "CEC ") vetted proposals from municipal
departments, the school administration, and various citizens groups for capital projects to be included in
Lexington's Fiscal Year 2017 ( "FY2017 ") budget. Those that are in the FY2017 Recommended Budget
& Financing Plan ( "Brown Book ") presented to Town Meetings are addressed in this report, along with
this Committee's recommendations thereon. A Summary of our Warrant - Article Recommendations is
found in Appendix B and the individual Warrant - Article Recommendations begin on Page 34. As a result
of the detailed review, collaboration, and resulting refinement of capital requests since the initial
presentations, Town Meeting will observe that the CEC most often has joined a consensus among the
boards and committees relative to the capital articles being presented.
As has been stated repeatedly over the last several years, our budgetary focus has been, and continues to
be, "capital, capital, capital ". The Town needs to invest in new and expanded capital assets to meet our
changing demands, but we must also continue to invest in existing infrastructure to maintain our assets.
This means we have two tracks of capital demands: expansion, and maintenance and renewal.
The demands placed on our schools' capacity by the growth in our school enrollment have been well
publicized and discussed. For our analysis of the proposal before the Special Town Meeting 2016 -3, see
our report to that STM, released on March 14, 2016. While the projects proposed earlier this spring will
address some of the needs at the elementary level and the projected needs at the middle - school level, there
remains a need at the Pre -K level and there is also a significant need looming at the high school —
elements of which this Committee wholeheartedly supports addressing in the near term (see
Article 15(c & 1 –o)). While it may be just outside the five -year forecast on which this Committee reports,
the eventual high- school project could dwarf the current cost estimates for all of the pre -K, elementary,
and middle - school needs combined.
The significant investment needs at the schools are not all that the Town faces. There are also demands in
municipal areas. Most immediate among those are our aged public - safety facilities that were designed for
equipment and technology of an earlier century. Other needs include enhancing our roads, sidewalks, and
recreation facilities; major upgrades to our Central Business District Streetscape; changes to mitigate
traffic issues; and continuing development and acquisition of affordable housing.
The Town also faces a continuing and significant need to invest in our buildings and systems. With the
creation of the Department of Public Facilities, the Town now has the capability, and has worked
diligently, to reduce the backlog of deferred maintenance projects that had accumulated over many years.
This investment needs to be ongoing as we continue to erase the backlog and invest in building and
systems renewal. This Committee is pleased to see the continued commitment in our building and system
maintenance evidenced throughout the capital requests presented in this year's budget.
While this Committee lauds the significant contributions being made by the Town toward our capital
needs, including through use of Community Preservation Funds, in order to accomplish the projects listed
in our capital plan through FY2021 (not to mention those which we know fall just outside that timeline)
will take the additional support of tax payers through approval of debt exclusions from the limits of
Proposition 2'/2.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
The Mission of the Capital Expenditures Committee
From the Code of the Town of Lexington ( §29 -13):
A. Each year the Capital Expenditures Committee shall request and receive from the Town
boards and departments a list of all capital expenditures that may be required within the
ensuing five -year period. The Committee shall consider the relative need, timing and cost
of these projects, the adequacy thereof and the effect these expenditures might have on
the financial position of the Town.
B. The Committee shall prior to each annual meeting for the transaction of business
prepare, publish and distribute by making copies available at the office of the Town
Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each
town meeting member, a report of its findings, setting forth a list of all such capital
expenditures together with the committee's recommendations as to the projects that
should be undertaken within the five -year period and the approximate date on which
each recommended project should be started. This publication may be combined with and
distributed at the same time as the Appropriation Committee Report.
From the Code of the Town of Lexington ( §29 -14): The term capital expenditures shall mean any and all
expense of a nonrecurring nature not construed as an ordinary operating expense, the benefit of which
will accrue to the Town over an extended period of time.
From the Code of the Town of Lexington (§29-26): ... the Capital Expenditures Committee shall state
whether it endorses each recommendation of the Community Preservation Committee.
How to Read This Report
Our report is divided into four sections:
• An overview of capital projects in Lexington;
• Presentation of a five -year capital budget;
• Spending history and general capital plan for each department and program; and
• This year's capital - related Warrant Articles.
"Town Warrant" refers to the Town of Lexington Town Warrant for the 2016 Annual Town Meeting.
"Brown Book" refers to the "Town of Lexington Fiscal Year 2017 Recommended Budget & Financing
Plan ", February 29, 2016. Where our narrative includes a "See Article " it is referring you to that
Article in the last section — "Warrant- Article Explanations and Recommendations ". In that section you
will find:
We have quoted the Town's or a Town Committee's documentation for each of the Articles on which
we are reporting. If we believe that quote has both adequately described the proposed work and
satisfactorily made the case for the Town's need, we will not reiterate either of those matters in this
report. However, additional narrative is included where we felt it helpful.
Our Committee's recommendations and how we voted are shown only in the boxed header for each
Article and, if applicable, in any sub - elements unless there are further comments on our
recommendation. (In any case where we are not unanimous in an Approval recommendation to Town
Meeting there will comments.) If there are comments, they will be in italics at the end of the text
below the boxed header.
Our oral report on Town Meeting floor will highlight elements of our written report and present any new
information not available as of this writing. When we report on a capital article on Town Meeting floor
during the deliberations, a committee member will provide the committee's recommendation and, if
applicable, comments related to that recommendation.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Summary of FY2017 Capital- Budget Requests
Art.
Categories
Requests 1
CEC
Differences
General Fund
Enterprise
Funds3
CPF4
Approp. 8
Auth. Others
Total
Debt Cash2
Community /Economic Development
8(g)
Wright Farm Barn Needs Assessment and Feasibility Study
$35,000
$35,000
8(0)
Grain Mill Alley Improvements
$214,114
$214,114
10(p)
Parking Meter Replacements - Phase 2
$230,625
$230,625
($230,625)
10(q)
Transportation Mitigation
$30,000
$30,000
Public Safety
10(r)
Ladder Truck Replacement
$875,000
$875,000
10(S)
Public Safety Radio Stabilization
$90,000
$90,000
Culture and Recreation
8(j)
Town Pool Renovation
$166,000
$166,000
8(k)
Park Improvements -Hard Court Resurfacing
$61,000
$61,000
8(1)
Granite Forest at Lincoln Park
$30,000
$30,000
($30,000)
8(m)
Park Improvements- Athletic Fields
$120,000
$120,000
8(n)
Park and Playground Improvements
$75,000
$75,000
9
Pine Meadows Improvements
$65,000
$65,000
N/A
Cary Library Internal Reconfiguration Project
$850,000
$850,000
Public Facilities Department
2016 -1; 3
Hastings School Renovation /Replacement
$1,050,000
$1,050,000
2016 -3; 2
Middle Schools - Additions and Remodeling
$62,137,000
$62,137,000
15(a)
Townwide Roofing Program
$176,400
$176,400
15(b)
School Building Envelopes and Systems Program
$215,000
$215,000
15(c)
LHS Heating Systems Upgrade
$500,000
$500,000
15(d)
Municipal Budding Envelopes and Systems
$187,329
$187,329
15(e)
Building Flooring Program
$150,000
$150,000
15(f)
Public Facilities Bid Documents
$100,000
$100,000
15(g)
Diamond Middle School Renovations - Construction
IP
15(h)
Clarke Middle School Renovations - Construction
IP
15(i)
School Traffic Safety Improvements
$25,000
$25,000
15(j)
Security Camera Upgrade to Digital from Analog
$49,500
$49,500
15(k)
Munroe School Roof
$298,000
$298,000
15(1)
LHS Security Evaluation and Upgrade
$25,000
$25,000
15(m)
LHS Guidance Space Mining - Design
$13,800
$13,800
15(n)
LHS Nurse Office and Treatment Space - Design
$17,000
$17,000
15(0)
LHS Fitness Center /Athletic Training Floor
$41,220
$41,220
15(p)
Fire HQ Exercise Room
$80,000
$80,000
8(b)
Munroe Center for the Arts Window Study
$30,000
$30,000
8(d)
Visitors Center Renovation
IP
Public Works Department
8(h)
Antony Park Construction
$60,000
$60,000
8(i)
Minuteman Bikeway Way-finding
$120,000
$120,000
10(a)
Center Streetscape Improvements - Phases
$2,700,000
$2,700,000
($2,700,000)
10(b)
DPW Equipment Replacement
$449,000
$15,000
$291,000
$755,000
10(c)
Street Improvements
$2,526,835
$973,165
$3,500,000
10(d)
Storm Drainage Improvements and NPDES Compliance
$340,000
$340,000
10(e)
Hydrant Replacement Program
$75,000
$75,000
$150,000
10(f)
Comprehensive Watershed Stormwater Management Study and
Implementation
$390,000
$390,000
10(g)
Mass Ave - Three Intersections Improvement
$350,000
$6,550,000
$6,900,000
10(h)
Sidewalk Improvements, Additions and Designs
$600,000
$600,000
10(i)
Town Wide Culvert Replacement
$390,000
$390,000
10(j)
Town -wide Signalization Improvements
$125,000
$125,000
10(k)
Cary Memorial Library Walkway Replacement
$149,500
$149,500
10(1)
Pleasant Street Sidewalk
$175,000
$175,000
11
Water System Improvements
IP
12(a)
Wastewater System Investigation and Improvements
$1,000,000
$1,000,000
12(b)
Pump Station Upgrades
$800,000
$800,000
14
School Zone Traffic Calming
IP
N/A
Munroe Center for the Arts Parking Lot
$220,000
$220,000
Lexington Public Schools
13(a)
School Furniture, Equipment & Systems Program
$186,087
$186,087
13(b)
LPS Technology Capital Request
$427,607
$770,393
$1,198,000
Information Services Department
10(m)
Replace Town Wide Phone Systems -Phase V
$21,000
$21,000
10(n)
Head End Equipment Replacement/Packet Shaper- Phase V
$150,000
$150,000
Government (Other)
2016 -2; 2
Pelham Road Property Acquisition
TBD
TBD
8(f)
Greeley Village Rear Door and Porch Preservation
$263,250
$263,250
10(0)
Election System Upgrade
$81,000
$81,000
19
Appropriate Bonds and Notes Premiums
IP
21
Appropriate To and From Specified Stabilization Funds
$5,112,434
$5,112,434
22
Appropriate To Stabilization Fund
IP
25
Amend FY2016 Operating, Enterprise and CPA Budgets
TBD
26
Appropriate for Authorized Capital Improvement
TBD
Non - Government
8(a)
Munroe Tavern Archaeological Dig
IP
8(c)
Lexington Arts and Crafts Society - Parson's Gallery Lighting Renovation
$24,280
$24,280
($24,280)
8(e)
Keeler Farm Community Housing Acquisition 1
$185,000
$185,000
Community Preservation Committee (Other)
8(q)
Administrative Budget
$150,000
$150,000
Totals
$70,657,507
$10,406,598
$2,166,000
$1,533,644
$8,918,790
$93,682,539
($2,984,905)
1 Not included is the $124,057 debt service using State reimbursement for school projects (Art. 23) and rescinding $3,169,591 of debt authorizations (Art. 20).
2 All types of General Fund (including set -aside for roads from FY2001 Override). For the specific types, see the Summary in Appendix B or the Warrant - Article
Explanations and Recommendations starting on Page 34.
3 Includes use of retained earning and debt. For specific types, see the Summary in Appendix B or the Warrant - Article Explanations and Recommendations starting on
Page 34.
4lncludes both cash & debt appropriations, but excludes the $3,289,721 debt service on prior, financed, appropriations (Art. 8(p)).
5lncludes using Town - created Revolving Funds (within the authorizations), Town Specified Stabilization Funds, Town's Parking Meter Fund, State Chapter 90 funds,
State Transportation Improvement Plan (TIP) funds, and private funding.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Capital Budget
Lexington allocates appropriate resources to needed capital projects by considering them in four
categories:
•! Big - ticket projects (greater than $1,000,000);
•! Small- ticket projects (between $25,000 and $1,000,000);
• Enterprise & Revolving Funds projects (greater than $25,000); and
• Community Preservation Fund projects (any dollar amount).
The Capital Expenditures Committee:
• Assesses capital needs brought forward by each department (municipal and schools) as well as the
Community Preservation Committee (CPC) through the annual budgeting process;
• Works with those departments and the CPC to identify likely capital needs for the next five years;
and
• Independently considers public facilities, infrastructure systems, and prospective longer -term needs,
as well as issues and facilities not being addressed within any department;
• Through this report and in presentations, this Committee advises Town Meeting about the necessary
and prudent investments to maintain, improve, and create facilities required to serve Lexington
citizens safely, effectively, and efficiently. During the year, Committee members also work with and
advise staff members in various departments, consult with other public committees — notably in
budget summits with the Board of Selectmen, the Appropriation Committee, and the School
Committee —and advise in an effort to shape a responsible capital budget for Lexington.
Please note these important caveats:
• All cost figures are estimates and generally do not reflect the cost in then -year dollars. The degree of
accuracy varies by project. Those projected several years into the future are the most uncertain.
They are subject to refinement as projects are designed, bid, and built. Even relatively near -term
work is subject to cost uncertainties until projects are bid and contracts signed as material, labor, and
contract - management costs are often highly variable even over a period of just a few months.
• The scope of future projects is often highly uncertain. Accordingly, project budgets are subject to
significant revision as the work is defined through the political and budgeting processes.
• Dates for appropriations and taxpayer impact of financing projects are given in fiscal years,
beginning July 1, unless otherwise specified.
Big- Ticket Projects
Big - ticket capital projects typically cost $1 million or more and satisfy the conditions under which the
Town is permitted to borrow funds for at least 10 years. They require careful analysis, budgeting, and
broad support. The Town Manager and BoS' capital policy has generally maintained that such big - ticket
projects be funded through borrowing, consistent with their expected life and annual budgeting for
operating needs.
This borrowing can be done in one of two ways:
1.Through voter- approved debt exclusions that place the costs of financing outside the
Proposition 2'/2 tax -levy limit and ensuring broad support, or
2. By absorbing into the operating budget any portion of the borrowing not covered by CPA funds.
This option has significant implications for the financing of other Town needs.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
When projects are funded under the CPA, a debt- exclusion vote is not required. An example of this is the
authorization at the March 18, 2013, STM of $7,652,500 toward the $11,212,500 purchase expenses of
the land off of Marrett Road now in use as the Town's Community Center.
The Projects Agenda
The following is a fairly comprehensive list of big - ticket items that are under consideration in Lexington.
Except for the first three items having been identified by the BoS as the Town's highest priorities —and
with which this Committee agrees —no such ranking is intended and the rest of this listing as it is simply
alphabetical.
• Fire Station Central Headquarters — Renovation or Replacement
• Police Station — Renovation or Replacement
• School Buildings— Expansion, Renovation & Reconstruction. Additional space is needed
imminently at the Pre -K, elementary -, and middle - school levels to accommodate growing
enrollment. (See this Committee's Report to the Special Town Meeting (STM) 2016 -3, Article 2,
addressing the middle - school level.) Expansion of existing buildings, replacement of the Maria
Hastings Elementary School —now with Massachusetts School Building Authority (MSBA)
partnership —and ultimately renovation or replacement of the High School are all contemplated in
upcoming years.
• Community (Affordable) Housing — Development and Acquisition. (See Article 8(e))
• Conservation/Open Space Land — Acquisition and Enhancement (See Article 8(g & o))
• Center Streetscape Improvements (See Article 10(a))
• Greenways Corridor— Implementation. Projects to link open spaces with trails. The major West
Lexington Greenway Project —the proposed trail network west of I -95 /Route 128 linking all
Town -owned open space with the centerpiece of the project to consist of a universally accessible
trail linking the Minuteman Bikeway with the Battle Road Trail in the Minuteman National
Historic Park —has been studied.
• Hammond A. Hosmer House, 1557 Massachusetts Avenue (previously called the White
House) —It has been stabilized; will now require build -out for a use.
• Hartwell Avenue Transportation Management Overlay District Improvements
• Munroe School
• Muzzey High Condominium Unit (former Senior Center), 1475 Massachusetts Avenue
• Recreation Facilities —A continuing need (See Articles 8(h –m) & 9)
• Roads —A continuing need (See Article 10(c & g))
• Sidewalks —A continuing need (See Articles 10(h, k, & 1))
• Stone Building, (East Lexington Library) 735 Massachusetts Avenue
• Transportation Mitigation —A continuing need (See Article 11(q)) (Actions taken are often an
element of road - related projects, rather than being solely to achieve the mitigation
• Visitor Center— Expansion & Renovation.
The BoS, School Committee, Community Preservation Committee, and Permanent Building Committee
will continue to evaluate, refine, prioritize, and schedule these projects for the next several years.
Realistic cost proposals should be incorporated in the 5 -year projections. The Town -wide Facility Master
Plan, still a work in progress, will contribute to that process.
The Community Preservation Act (CPA)
On March 6, 2006, Lexington voters approved adopting the CPA for our Town at the level of a
3% surcharge on property taxes.
In addition to the funding provided by that surcharge on its taxpayers, the CPA provides a process by
which all municipalities that have adopted that Act are eligible for supplemental State funding provided
from surcharges on the transaction fees charged by the State's Registries of Deeds. Those funds are
5
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
transferred to the State's Community Preservation Act Trust Fund (CPATF) from which, according to a
formula based on each town's prior - fiscal- year's property -tax surcharges, that supplemental funding is
distributed. The supplement can be as high as a 100% match to the town's own surcharge revenue, but the
percentage is not guaranteed. When there are not sufficient funds for a 100% match -which has been the
case since the distribution in FY2008, the State does a 2"d- round, and potentially 31-d- round, calculation to
determine the final supplemental funding for those communities that have adopted the maximum 3%
surcharge, including Lexington.
In the last three years, and pending for FY2017, the State has also, annually so far, had a provision by
which the CPATF has received additional funding if the State's prior - year's budget ended with a surplus.
This table reflects how Lexington has fared since adopting the CPA, along with a projection for FY2017:
Year in which
supplement received
Prior- Year's CPA
Surcharge Collected
State Supplement Percentage
Total Suppl
Amount
1st Round
2nd Round
3rd Round
Total
FY2008 (Actual)
$2,556,362
100.0%
N/A
N/A
100.0%
$2,556,362
FY2009 (Actual)
$2,777,882
67.6%
1.8%
N/A
69.4%
$1,927,708
FY2010 (Actual)
$2,931,678
34.8%
0.9%
0.5%
36.2%
$1,060,390
FY2011 (Actual)
$3,042,587
27.2%
0.6%
0.4%
28.2%
$858,729
FY2012 (Actual)
$3,206,117
26.6%
0.6%
0.4%
27.6%
$885,463
FY2013 (Actual)2
$3,344,371
26.8%
0.6%
0.4%
27.8%
$929,507
FY2014 (Actual)3
$3,572,460
52.2%
1.1%
0.7%
54.1%
$1,932,347
FY2015 (Actual)4
$3,777,676
31.5%
0.7%
0.4%
32.6%
$1,230,116
FY2016 (Actual)5
$4,012,883
29.7%
0.6%
0.4%
30.7%
$1,229,774
Total Actual:
$29,222,016
Received to date:
43.2%
$12,610,396
FY2017 (Projected)5
$4,214,611
TBD
TBD TBD
23.0%
$969,000
Totals including projected:
$33,436,627
40.6%
$13,579,396
I The "actuals" are the net amounts as used by the State; the "projected" is the Town's projection for the gross collection.
2 The Total Suppl Amount includes $255 to correct an underpayment in FY2012 from an error with Phillipston's surcharge.
s The Total Suppl Amount reflects there was a $25 million addition to the State's CPA Trust Fund because the State finished FY2013 with a
surplus of at least that amount - thereby permitting the maximum amount authorized by the State Legislature to go into that Fund.
a The Total Suppl Amount reflects there was a $11.4 million addition to the State's CPA Trust Fund because the State finished FY2014 with
a surplus of at least that amount - thereby permitting the maximum amount authorized by the State Legislature to go into that Fund.
s The Total Suppl Amount reflects there was a $10 million addition to the State's CPA Trust Fund because the State finished FY2015 with a
surplus of at least that amount - thereby permitting the maximum amount authorized by the State Legislature to go into that Fund.
6 The projected percentage does not include any increase that would result from the State deciding to continue to infuse the State's CPA
Trust Fund with additional funding from a prior -year budget surplus.
As shown above, our prior experience in the 2nd & 3rd rounds has been at least an additional 1.0 %.
So while the supplement level had fallen substantially since our first year -but with the last three years
having a rebound when there was additional funding into the CPATF from the State's surplus -our Town
will continue to receive significant help from the State toward the cost of our CPA - funded projects.
The proceeds under the CPA may be used for various capital projects within the categories of Community
Housing, Historic Resources, Open Space, and Recreational Use that fall within the provisions set forth in
the enabling Act.
Projects are put forth to Town Meeting for action by a Community Preservation Committee (CPC) whose
membership, in our Town, is prescribed in the Code of Lexington as follows:
§ 29 -23A. There is hereby established a Community Preservation Committee pursuant to Section
5 of Chapter 44B of the General Laws (the "Act ") consisting of nine members. The Board of
Selectmen shall appoint three members of the Community Preservation Committee and the
following bodies shall each select one of its members for membership on the Community
Preservation Committee: the Conservation Commission, the Planning Board, the Recreation
Committee, the Historical Commission, the Housing Authority and the Housing Partnership.
Town Meeting can only approve, reduce the funding, or disapprove a project; it cannot change the
purpose. Town Counsel has provided an opinion that Town Meeting can change the funding mechanism
6
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
(cash or debt). As with any capital project, this Committee will give our recommendation on each of the
projects put before the Town Meeting. (See Article 8)
The CPA provides an alternative funding mechanism for capital projects. The CPA creates a separate
pool of money that can be used for a limited set of projects. It can help accomplish some of the Town's
traditional capital needs, but only those that fall within the limited purposes of the Act.
See the report of the CPC for information on how Lexington has spent the funds received from its
taxpayers and the State under the Act.
It is important to note that the projected available CPF cash is not a limitation on what the CPC can
recommend to Town Meeting for approval. The method of paying for what the CPC recommends can —
and now often does — include, in part or in total, the issuing of debt instruments. It remains the
recommendation of this Committee that any such debt be for as short a term as practical after considering
the funding projected for the CPF over at least the next 10 years and consideration of projects that might
come before the CPC for consideration which would require funds beyond those allocated to the three,
mandatory, 10% of revenue, Reserves for use on Open Space, Historic Resources, and Community
(Affordable) Housing. If front -end loading of such debt were practical, that, too, remains a
recommendation.
The debt service on such debt instruments is an obligation borne by the CPF throughout the term of those
instruments — whether short -term financing (e.g., notes, such as a Bond Anticipation Note [BAN]) and/or
long -term financing (i.e., a Bond). In the future years, it is incumbent on the CPC to recommend to Town
Meeting, and for Town Meeting to appropriate in full, those obligatory debt - service payments. (See
Article 8(p))
One approach that provides flexibility in making a decision about how much, if any, CPF cash should be
applied, up front, for a very -large project is to defer that decision by initially issuing a BAN that has a
term of 1 year or less for the full amount of the project. When that BAN matures (which typically carries
an interest rate substantially below even the relatively low rates on the Town's bonds), at that time make
the decision on whether to use CPF cash to reduce the total for which a bond would then be issued. Doing
so permits the Town to have a better idea of how much CPF cash should be held in anticipation of the
next —and later— years' demands upon the CPF. That mechanism has been used in the past and this
Committee would expect it to be proposed for FY2017 and in the future for other very -large projects.
Although there are other factors that will affect the size of the State's CPA Trust Fund from which the
supplements are made (e.g., its administrative expenses and interest earned on that Fund), the following
table has a year -to -year comparison of CPA Trust Fund collections at the Registry of Deeds, its revenue
source, for the first 3 months of this Trust -Fund year which is the latest data we have been given. Also
included in the last column is the change from last- year's collections to the year before that so the chart
provides the percentages for each of the last two year- over -year comparisons.
CPA Trust -Fund (CPATF) Collections at the Registries of Deeds ($M, rounded)
Month
Comparison of CPATFs
Current to Last
...... ...........
..................
Last: to Its:Previaus
...... ...........
..................
...... ..........
FY2016/2017
FY2015/2016
Change
Percentage
Reri er tage£henge
Nov
$2.137
$2.099
$0.038
1.8%
$.. °lo;:::::::
Dec
$1.993
$1.720
$0.274
15.9%
S:4%:::::::
Jan
$2.236
$2.106
$0.129
6.1%
::12:3
Totals2
$6.366
$5.925
$0.440
7.4%
Source: Massachusetts Department of Revenue's (DOR's) Monthly Reports of Collections &
Refunds ( "Blue Book")
1 The month of the DOR's "Blue Book ". Although fees allocatable to the CPA Trust Fund are
collected in each month, the July through April collections are reported in the subsequent month's
report, and then the May & June collections are combined and reported in the June report.
2 Totals may differ due to rounding. Does not include any adjustments that may have been made to
monthly data prior to the latest month.
7
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
See the CPA Summary in the Brown Book (Appendix C, Page C -3) for a summary of the CPF status
including what projects have been funded from the CPF since its inception in Lexington and what is being
requested in FY2017. Also see the CPC's report to these Town Meetings for its projection of what the
CPF balance would be after these Town Meetings if Town Meeting were to approve all of the CPC's
recommendations. See Article 8 for this year's projects recommend by the CPC.
Enterprise -Fund Projects
The Town operates three enterprise funds for revenue - producing activities funded outside the tax levy by
user fees: water distribution, wastewater distribution [sanitary sewers], and certain Recreation and
Community Programs (R &CP) services, such as the golf course, swimming pools, and tennis courts.
Unlike property -tax revenues, enterprise -fund fees are not subject to a limit under Proposition 2'/2.
Recreational playground restoration and equipment, in contrast, is not fee generating and capital
investment for such equipment is therefore, normally funded as part of the small- ticket program of the
GF. The 2012 amendments to the CPA expanded the range of recreation projects that are eligible under
that Act; therefore, many recreational projects since then have been submitted to our CPC with requests
for use of the CPF as the fund source. That continues this year and you'll find many of the recreation
projects coming before this ATM will be for full or partial funding from the CPF rather than from the EF
or GF.
$100,000 per year is paid from the R &CP Enterprise Fund for Lincoln Field debt service that is expected
to continue until February 1, 2018, when that debt will be retired.
Coming before this Town Meeting are recommendations for capital projects in support of responsibilities
of the Departments that manage the Water, Sewer, and R &CP Enterprise Funds. (See Articles 86, k, m, &
n), 9, 10(b & e), and 12) (Funding for the Water Distribution System Improvements was in the
November 2, 2015, STM #2, Article 4.)
Revolving -Fund Projects
Revolving funds established under the provisions of Massachusetts General Laws Chapter 44,
Section 53E'/2, must be authorized annually by vote of the Town Meeting. The fund is credited with only
the departmental receipts received in connection with the programs supported by such revolving fund, and
expenditures may be made from the revolving fund, without further appropriation, for those programs.
Revolving funds are usually expended to cover non - capital costs and, therefore, this Committee normally
doesn't report on their annual authorizations unless a capital expense is contemplated. Such an expense is
not contemplated in FY2017.
Small- Ticket Projects
Capital projects that do not qualify as big - ticket projects are funded from the tax levy. Generally, they
cost between $25,000, the minimum qualification for consideration as a non -CPF capital expenditure, and
$1 million, and represent projects that should be funded on a regular, timely basis to maintain Town
infrastructure. With the creation of the Department of Public Facilities as well as the Building Envelope
"set- aside" passed in the June 2006 operating override, a new emphasis has been placed on continual
infrastructure maintenance, a move that this Committee applauds. We continue to work closely with the
stewards of our assets to prioritize, plan, and project such work for a period of five years or more.
8
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Five -Year Capital Plan
The table on the next three pages summarizes the five -year capital plan that this Committee is submitting
for Town Meeting's consideration. It reflects the expected FY2017 appropriations at the 2016 ATM;
those provided for by STMs 2016 -1, 2016 -2, & 2016 -3; and the FY2018– FY2021 requests this
Committee contemplates. We started with the amounts and timing shown in the Brown Book, Page XI -3
& 4, for FY2017, and XI -26 & 27, for FY2018– FY2021. Those requests have been updated based on any
information we received after it was published and we have made some additional entries or changes in
the out years where we feel, based on earlier studies, design & engineering (D &E) (also
architect /engineer [A /E]) work, or the existence of a multi -phase project, that there might be future
requests, but where there is no formal position taken by the Town. In that vein, there are important
caveats to that table:
Q Please see the footnotes for information on the status of many of the entries and how this
Committee's position differs from that presented by the Town in the Brown Book.
Q Excluding the many tens of millions of dollars of to- be- determined (TBD) entries, the total in this
Committee's Plan for FY2018– FY2021 is already approximately $197 million. The TBD entries
include such major undertakings as the construction phases and yet to be determined elements of
projects for which there may be additional phases addressed (e.g., Lexington Public School
Educational Capacity Increase) or entire major facility projects (e.g., new public - safety
headquarters). The TBDs are likely to exceed the total estimated amounts.
Q The Capital Stabilization Fund (CSF) is receiving another meaningful appropriation for FY2017.
(See Article 21) For several years we have been building the resources of this Fund so that we can
use them toward mitigation of the tax impact of the debt service from our capital projects. Given
the current proposed and possible out -year projects in our Capital Plan, it is expected that the use of
the CSF to mitigate our debt service will fully deplete that reserve. Additionally, one or more
appeals to the voters to support exclusion of the major capital projects from the limitation of
Proposition 2'/2 are to be expected.
Q Compounding the challenge of the next five years, inevitably there will be Big - Ticket Projects
facing the Town in the years past FY2021. The largest of these not shown would be the
replacement or major renovation of the High School, which was preliminarily estimated near
$200 million in the final report of the Town's Ad hoc Townwide Facilities Master Planning
Committee (August 30, 2013).
Q Because of the huge challenge this Town faces with regard to the renovation /replacement/renewal
of its Capital Assets, this Committee continues to urge the BoS to move forward promptly to
develop a formal, Town -wide, Facilities Master Plan for the Municipal facilities. A BoS- appointed
committee has provided its input to the BoS for such a Town -wide Plan. This Committee stands
ready to assist in any way that it can toward creation of such a Plan
Q This Committee appreciates the Town's concern about citing a preliminary estimate for projects
that are not at all well defined. We continue to urge the Town to present a prioritized and
time- phased list of Big - Ticket Projects and their funding using a "best guess" for the likely costs.
The Town's out -year amounts generally do not reflect the costs in then -year dollars. As this
Committee does not have the means reasonably to adjust current -year values to then -year values,
we are using the Town's dollar values unless we have made a change for another reason —in which
case there will be a footnote explaining that.
9
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
CEC FIVE -YEAR CAPITAL PLAN (FY2017- FY2021)1
Capital Projects (by executing department)
Recommended
FY2017
FY2018 Plan
FY2019 Plan
FY2020 Plan
FY2021 Plan
Non -TBD
Totals
Economic Development
Parking Meter Replacements - Phase 22
$0
$230,625
$50,000
$50,000
$50,000
$230,625
Grain Mill Alley lmprovements3
$214,114
TBD
$0
$0
$0
$214,114
Subtotal- Economic Development
$214,114
$230,6251 $0
$0
$0
$444,739
Conservation
Wright Farm Barn Needs Assessment and Feasibility
$35,000
TBD
$50,000
$50,000
$50,000
$35,000
Study
$90,000
TBD
$0
$0
$0
TBD
Land Acquisition4
$30,000
$50,000
TBD
$50,000
$50,000
TBD
Subtotal - Conservation
$35,000
$0
$0
$0
$0
$35,000
Planning
Transportation Mitigation
$30,000
$50,000
$50,000
$50,000
$50,000
$230,000
Hartwell Avenue Area Transportation Improvements
$90,000
TBD
$0
$0
$0
TBD
Subtotal - Planning
$30,000
$50,000
$50,000
$50,000
$50,000
$230,000
Public Safety (Fire & Rescue and Police)
Ladder Truck Replacement
$875,000
$1,000,000
$18,200,000
$80,000
$875,000
Public Safety Radio Stabilization (Both)
$90,000
$0
$0
$0
$0
$90,000
Portable Radio Replacement (Both)6
$166,000
$1,620,000
TBD
$1,933,384
$4,344,595
TBD
Ambulance Replacment
$120,000
$280,000
$150,000
$400,000
$280,000
$560,000
Subtotal - Public Safety
$965,000
$280,000
$58,000
$0
$280,000
$1,525,000
Library
Cary Library Internal Reconfiguration Project
$850,000
$1,000,000
$18,200,000
$80,000
$850,000
Subtotal- Library
$850,000
$0
$0
$0
$0
$850,000
Recreation & Community Programs
Pine Meadows Improvements
$65,000
$1,000,000
$18,200,000
$80,000
$145,000
Park and Playground Improvements
$75,000
$60,000
$1,000,000
$70,000
$70,000
$275,000
Town Pool Renovation
$166,000
$1,620,000
$1,058,500
$1,933,384
$4,344,595
$1,786,000
Park Improvements - Athletic Fields
$120,000
$125,000
$150,000
$400,000
$75,000
$870,000
Park Improvements- Hard Court Resurfacing
$61,000
$221,000
$58,000
$43,000
$65,000
$227,000
Granite Forest at Lincoln Parka
$0
$12,864,000
$0
Athletic Facility Lighting
$187,329
$350,000
$505,000
$201,732
$206,850
$855,000
Pine Meadows Equipment
$150,000
$55,000
$55,000
$50,000
$60,000
$220,000
Center Track and Field Reconstruction
$100,000
$100,000
$3,000,000
$100,000
$100,000
$3,000,000
Subtotal- Recreation & Community Programs
$487,000
$2,210,000
$3,768,000
$643,000
$270,000
$7,378,000
Public Facilities
Fire Station Headquarters Replacements
$2,700,000
$1,000,000
$18,200,000
$19,200,000
Police Station Renovation and Add -on9
$1,000,000
$18,800,000
$19,800,000
Townwide Roofing Program
$176,400
$433,200
$1,058,500
$1,933,384
$4,344,595
$7,946,079
Fire HQ Exercise Room
$80,000
$80,000
School Building Envelopes and Systems Program
$215,000
$221,000
$226,000
$231,600
$237,400
$1,131,000
LHS Heating Systems Upgrade
$500,000
$12,864,000
$13,364,000
Municipal Building Envelopes and Systems
$187,329
$192,012
$196,812
$201,732
$206,850
$984,735
Building Flooring Program
$150,000
$150,000
$125,000
$125,000
$125,000
$675,000
Public Facilities Bid Documents
$100,000
$100,000
$100,000
$100,000
$100,000
$500,000
Hastings School Renovation /Replacements
$1,500,000
$58,500,000
$60,000,000
Diamond Middle School Renovations - Construction"
$42,255,189
$42,255,189
Clarke Middle School Renovations- Construction12
$19,941,058
$19,941,058
Lexington Public School Educational Capacity
Increase13
TBD
TBD
School Traffic Safety Improvements14
$25,000
$203,800
$1,311,200
$2,234,500
$1,235,300
$5,009,800
Security Camera Upgrade to Digital from Analog
$49,500
$49,500
Munroe School Roof15
$298,000
$298,000
LHS Security Evaluation and Upgrade
$25,000
$289,500
$314,500
LHS Guidance Space Mining- Design16
$13,800
$138,000
$151,800
LHS Nurse Office and Treatment Space- Design16
$17,000
$161,000
$178,000
LHS Fitness Center /Athletic Training Floor
$41,220
$41,220
Munroe Center for the Arts Window Study17
$30,000
$250,000
$280,000
School Paving Program18
$157,593
$161,901
$166,000
$169,848
$655,342
Visitors Center16
$3,000,000
$3,000,000
Public Facilities Mechanical /Electrical System
Replacements19
$489,000
$544,500
$605,000
$672,000
$2,310,500
Building Resiliency PIan16
$50,000
$50,000
Harrington Replace Retractable Wall Cafe /Gym29
$85,000
$85,000
Subtital - Public Facilties
$65,604,496
$78,284,105
$22,923,913
$24,397,216
$7,090,993
$198,300,723
Public Works
Center Streetscape Improvements - All Phases21 See
footnote as this Committee does NOT support the
$2,700,000
$2,900,000
$2,900,000
$8,500,000
$2,700,000 appropriation at the 2016 ATM.
DPW Equipment Replacement
$755,000
$973,000
$970,000
$850,000
$925,000
$4,473,000
Continued on next page
10
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
CEC FIVE -YEAR CAPITAL PLAN (FY2017- FY2021)1 (continued)
Capital Projects (by executing department)
Recommended
FY2017
FY2018 Plan
FY2019 Plan
FY2020 Plan
FY2021 Plan
Non -TBD
Totals
Street Improvements
$3,500,000
$2,526,835
$2,526,835
$2,526,835
$2,526,835
$13,607,340
Water Distribution System Improvements
$200,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$4,000,000
Sanitary Sewer System Investigation and
Improvements
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$5,000,000
Pump Station Upgrades
$800,000
$800,000
$800,000
$800,000
$800,000
$4,000,000
Hydrant Replacement Program
$150,000
$150,000
$150,000
$150,000
$150,000
$750,000
Storm Drainage Improvements and NPDES
Compliance
$340,000
$340,000
$340,000
$340,000
$340,000
$1,700,000
Comprehensive Watershed Stormwater Management
Study and Implementation
$390,000
$390,000
$390,000
$390,000
$390,000
$1,950,000
Mass Ave -Three Intersections Improvement and
Easements22
$6,900,000
$97,443,253
$44,679,748
$36,608,051
$18,652,828
$6,900,000
Sidewalk Improvements, Additions and Designs 23
$600,000
$825,000
$825,000
$825,000
$825,000
$3,900,000
Town Wide Culvert Replacement
$390,000
$390,000
$390,000
$390,000
$390,000
$1,950,000
Town -wide Signalization Improvements
$125,000
$125,000
$125,000
$125,000
$125,000
$625,000
Minuteman Bikeway Wayfinding
$120,000
$120,000
Police Outdoor /Indoor Firing Range - Hartwell Ave"
$50,000
TBD
$50,000
Antony Park Construction
$60,000
$60,000
Cary Memorial Library Walkway Replacement
$149,500
$149,500
Munroe Center for the Arts Parking Lot25
$220,000
$220,000
Pleasant Street sidewalk
$175,000
$175,000
Automatic Meter Reading System26
$657,250
$496,000
$496,000
$1,649,250
Dam Repair
$530,000
$530,000
Battle Green Master Plan -Phase 3
$570,438
$570,438
Municipal Parking Lot Improvements
$40,000
$440,000
$480,000
Hartwell Avenue Infrastructure Improvements27
TBD
TBD
Bikeway Bridge Renovations
$368,000
$368,000
Hartwell Avenue Compost Site Improvements28
$200,000
$175,000
$375,000
Battle Green Streetscape Improvements29
$3,000,000
$3,000,000
Westview Cemetery Building Assessment30
TBD
TBD
TBD
Public Parking lot Improvement Program14
$100,000
$500,000
$500,000
$500,000
$1,600,000
Staging for Special Events16
$60,000
$60,000
Community Center Sidewalk31
TBD
TBD
Subtotal - Public Works
$18,374,500
$13,995,523
$16,027,835
$9,392,835
$8,971,835
$66,762,528
Schools
School Furniture, Equipment & Systems Program32
$186,087
$200,000
$200,000
$200,000
$200,000
$986,087
LPS Technology Capital Request
$1,198,000
$1,320,000
$1,320,000
$1,320,000
$1,320,000
$6,478,000
Food Service Equipment33
$35,000
$35,000
$35,000
$35,000
$35,000
$175,000
Subtotal - Schools
$1,419,087
$1,555,000
$1,555,000
$1,555,000
$1,555,000
$7,639,087
Information Services
Replace Town Wide Phone Systems -Phase V28
$21,000
$203,000
$100,000
Subtotal - Selectmen
$0
$324,000
Head End Equipment Replacement /Packet Shaper -
Phase V & Later
$150,000
$250,000
$20,000
$250,000
$180,000
$830,000
Municipal Technology Improvement Program - Phase
IV & Later
$81,000
$200,000
$85,000
$150,000
$85,000
$520,000
Network Redundancy & Improvement
$263,250
TBD
TBD
Subtotal - Information Services
$1/1,000
$653,000 $185,000 $400,000 $265,000
$1,6 /4,000
Town Clerk
Election System Upgrade
$81,000
TBD
TBD
Subtotal - Selectmen
$0
$81,000
Archives & Records Management/Records
Conservation & Preservation
Government (Other)
$20,000
$20,000
$20,000
$20,000
$80,000
Subtotal -Town Clerk
$81,000
$20,000
$20,000
$20,000
$20,000
$161,000
Selectmen
Pelham Road Property Acquisition & Potential Build-
Out, including Access Road"
TBD
TBD
TBD
Subtotal - Selectmen
$0
$0 $0 $0 $0
$0
Government (Other)
Keeler Farm Community Housing Acquisition
$185,000
$0
Subtotal- Non - Govemmental
$185,000
Greeley Village Rear Door and Porch Preservation
$263,250
50
50
515,000
LexHAB Projects37
$263,250
Subtotal - Government (Other)
5448,250
50
50
50
50
5448,250
Non - Governmental
Munroe Tavern Archaeological Dig35
$15,000
$15,000
Lexington Arts and Crafts Society - Parson's Gallery
Lighting Renovation36
$0
$0
Subtotal- Non - Govemmental
$0
$15,000
50
50
50
515,000
LexHAB Projects37
TBD
TBD
TBD
TBD
TBD
Lexington Housing Authority Projects37
TBD
TBD
TBD
TBD
TBD
Community Housing on the Leary Property37
TBD
TBD
CPA Restriction Drafting & Enforcement Funds37
TBD
TBD
CPC Administrative Budget
$150,000
$150,000
$150,000
$150,000
$150,000
$750,000
Subtotal- Community -Wide
$150,000
$150,000
$150,000
$150,000
$150,000
$750,000
Totals (No Allowance for TBDs)
$88,829,447
$97,443,253
$44,679,748
$36,608,051
$18,652,828
$286,213,327
Continued on next page
11
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
CEC FIVE -YEAR CAPITAL PLAN (FY2017– FY2021)1 (continued)
FOOTNOTES
1The following apply to all items below: (a) all actions or positions cited, unless otherwise identified, have been taken by this Committee; (b) the
amounts include all fund sources; (c) "TBD" indicates undefined at present, but the potential exists for one or more requests in those years; (d) most
FY2018– FY2021 amounts are not presented on an inflation- adjusted basis; and (e) individual amounts may be below the $25,000 capital threshold if
projected to be funded from the CPF.
2Slipped one year as results of the 1 -year pilot program are not yet available.
3The TBD in FY2018 is for the potential to do additional work on the privately owned portion of the Alley if agreement is reached with all of those
landowners.
4May serve the Town for Recreation, Community Housing, and /or Open Space (which could include providing land for the West Lexington Greenway
Project). It is likely that a major portion of the funding would be request from the CPF.
5$85,000 was deferred from FY2017; however, only a TBD is being shown in FY2018. The contemplated project —a mid -block pedestrian crossing of
Bedford Street, a State highway, with installation of a pedestrian - activated beacon system, at or near the intersection with Eldred Street —would require
State approval. The Planning Department is investigating what reconstruction of Bedford Street would be required to allow the opportunity to gain that
approval. (Execution of full design and construction would be by DPW; see separate entry.)
6Placekeeper for when the Federal Communications Commission issues an expected directive that requires public- safety radios change to another
frequency band.
7 Entirely privately funded.
sCEC did not support the FY2017 $30,000 request.
9Placekeeper estimates solely for the anticipated scale of the project; no design begun yet. Moved these projects to DPF as that department will execute.
16Amounts are not net of the hoped -for 30% reimbursement by the MSBA. The $1,500,000 was appropriated at the February 8, 2016, STM 2016 -1, Article
3, for the Feasibility Study.
11 Latest total- project cost estimate of $44,940,000; amount shown is less the $2,684,811 of prior appropriations for earlier work on the project. These
funds are part of the appropriation request under the March 21, 2016, STM 2016 -3, Article 2.
12Latest total- project cost estimate of $21,675,000; amount shown is less the $1,733,942 of prior appropriations for earlier work on the project. These
funds are part of the appropriation request under the March 21, 2016, STM 2016 -3, Article 2.
13 It is projected that additional capacity enhancements may be needed for the Pre -K, Elementary, High School, and potentially if a schools' purpose is
assigned to the property at 20 Pelham Road were it to be purchased by the Town.
14Amount deferred from FY2017 was slipped into FY2018 and what had been the FY2018– FY2020 amounts were slipped one year.
15The Munroe Center for the Arts will provide the Town funds to fully cover the debt service on the Town's financing of this project.
16Amount deferred from FY2017 was slipped into FY2018.
17FY2018 amount added based on discussion during presentation to the CEC.
18$153,750 was deferred from FY2017, but as the outyears included escallation their amounts were left as originally presented.
19$423,500 was deferred from FY2017, but as the outyears included escallation their amounts were left as originally presented.
20Added as a provisional entry if not resolved by action within the Operating Budget.
21 CEC did not support the FY2017 $2,700,000 request at the 2016 ATM; however, is willing to reconsider at an FY2017 Special Town Meeting if the
Phase 1 scope and detail are further refined. Also, increased the FY2018 & FY 2019 amount from $2,500,000 each to $2,900,00 each for an all -Phase
total equal to the latest cost estimate.
22Construction funding would be provided under the State's Transportation Improvement Program; Town is responsible for funding any temporary or
permanent easements required to accomplish the project.
23This Committee accepts the $200,000 deferral in the FY2017 request, but not the $800,000 proposed for each of the out - years. The Town's consultant
(FST) on the sidewalk condition recommendedf $750,000 /year for what would be just extraordinary maintenance and $825,000 /year on sidewalks and
ramps to ensure both quantity and quality —which is what is felt to be the Town's goal. This Committee, therefore, identifies $825,000 /year for the out -
years. We note that funding level neither addresses the $270,000 that was reallocated in FY2016 from planned work to fund a citizen's sidewalk request
nor the $200,000 deferral in FY2017, but is sensitive to the fact a $945,000 level over those 4 years that would make up for the prior -years reductions is
not likely to be practical in the tight fiscal situation that the Town faces.
24Placekeeper estimate for the design based on discussion during presentation to the CEC. Moved this project to Public Works as that department will
likely execute the project as it is on their site —with the support of DPF with regard to the planned building.
25To be fully funded, in advance, by the Munroe Center for the Arts.
26Subject to economic analysis to justify the project.
27Projects may be generated from both Economic Development and Planning Department.
28Amount deferred from FY2017 was slipped into FY2018 and FY2018 amount slipped into FY2019.
29Slipped one year to allow catch up on prior Battle Green improvements and resolution of approach for included Harrington Road intersection.
301n FY2017, the Town deferred $270,000 in design funds and left $2,930,000 for the construction funding in FY2018. While this Committee recognizes
the value of upgrading the facility at the cemetery, it does not believe a $3,200,000 project is either warranted at this time or is it yet convinced that
expensive a building has been justified. Therefore, only TBD amounts are being shown for the design and construction in FY2018 and FY2019,
respectively.
31Added and with construction funding in FY2018 as TBD because action using previously appropriated design funds is on hold pending outcome of the
Town's consideration of the purchase of the adjoining property at 20 Pelham Road and, if purchased, the outcome of the associated study of creating a
2nd access —with a sidewalk —to that property, across the LexCC parcel, to Marrett Road.
32Expect completion of on -going district -wide funiture inventory and replacement schedule to affect the current out -year estimates.
33Funded from the Food Service Fund; not appropriated.
34As no decision made what purpose (school or general municipal) would be made of the property if acquired; therefore, the out -year funding need for any
build -out is unknown; however, potential school need is address under Lexington Public School Educational Capacity Increase. (See its footnote 13.)
35FY2017 request was withdrawn due to a legal challenge to the new structure; expect the request would be resubmitted in a future year if the Town
prevails against the legal challenge.
36CEC did not support the FY2017 $24,280 request.
37Added as potential requests to the CPC during the time frame of this Plan.
12
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Programs
Conservation and Open Space
Following the Town's purchase of the Busa Farm property in 2012, the Town signed a lease with the
Lexington Community Farm Coalition, Inc., to operate a community farm for a ten -year term
commencing January 1, 2014, with options for two five -year renewal periods. Operation of the farm
continues, with support of private donors.
The 2012 ATM approved the acquisition of most of the Wright Farm property on Grove Street
(12.6 acres) for open space, with an option to purchase the remaining parcel of the 43,446 square feet
which the sellers reserved while they continued to live there. The 2015 ATM approved the exercise of the
Town's option and the purchase of the remaining parcel for open space and community housing. Purchase
of this property closed on February 11, 2016. The newly acquired parcel contains a single family home,
which will be restored for community housing, and a barn, which, after needed restoration, is intended as
a northern gateway to the Town and a public space for environmental education. After the use of each
portion of the property is finalized, the lot will be divided to reflect the different uses for CPA purposes.
The 2015 ATM approved the following additional requests:
a) A joint request from the Conservation Commission, the Commission on Disability and the
Recreation Committee to fund the design of an accessible trail at Parker Meadow. An RFP will be
issued this spring;
b) CPA funding to preserve meadow lands in Town by clearing woody vegetation and removing
invasive species. Work on Hennessy Field was largely completed during summer 2015. Joyce
Miller's Meadow is scheduled for the summer of 2016; and
c) CPA funding to restore a paved Recreation Path along the Vine Brook. Phase I of the work,
from the North Street parking lot to the Town tree farm, will be completed in 2016. Phase II,
from the tree farm to Fairfield Drive, will be completed in 2017.
For the FY2017 funding request, see Article 8(g). And continuing prior practice, the CPC is requesting
funding of its administrative budget that includes support for Conservation Commission due - diligence
efforts. (See Article 8(q))
13
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Conservation and Open Space 5 -Year Capital Appropriation History (All
Sources
'Purchase of 12.6 acres (Parcel 1) was authorized at the 2012 ATM, Article 9. Closing date was December
20, 2012. The purchase price was $2,950,000 and there were $122,000 needed for purchase- associated
costs.
2This project the result of a joint request from the Conservation Commission, the Commission on Disability,
and the Recreation Committee.
3Purchase of 43,446 square feet (just under 1 acre) (Parcel 2) was authorized at the 2015 ATM, Article 9.
Closing date was February 11, 2016. The purchase price was $520,000 and there were $98,000 needed
for purchase- associated costs. The acquisition is for both Open Space and Community Housing, and final
square footage and cost have not yet been allocated between those two uses so, for now, the FY2016
amount is also shown in the funding history for Community Housing.
Lexington Community Center & Muzzey Senior Center
Lexington's Community Center (LexCC), at 39 Marren Road, was purchased for $10,950,000 (with an
additional $262,500 for costs ancillary to the purchase) with CPA funding appropriated at the
March 18, 2013, STM, Article 2. Title to the property passed from the Scottish Rite of Freemasons to the
Town of Lexington in December, 2013. An Ad hoc Community Center Advisory Committee
( "AhCCAC "), created by the Board of Selectmen on April 22, 2013, worked to identify short -term and
long -term improvements to the building needed to support Town programs there. The appropriations for
the resulting renovations totaled $6,820,000. (See the table in the DPF section below for the details on
those appropriations.)
The LexCC incorporates what had been the functions of the Lexington Senior Center as well as providing
expanded, multi - generational, services to the Town. To manage the LexCC and the closely associated
Town functions, the BoS created a new Recreation and Community Programs Department. Offices of the
new Department, as well as the Human Services Department, were moved into the LCC in June, 2015,
and programming has been offered since July, 2015. The full spectrum of programming for all
generations includes many drop -in programs such a yoga, LegosTM, table tennis, and billiards. Starting
with 21 structured classes last summer, the LexCC's 2016 spring registration offers 68 such classes.
The completion of the renovation contract concluded the currently known capital investment in the
LexCC. The AhCCAC had suggested that two more additions —for a gymnasium and a larger,
multipurpose, space —would allow the LexCC to offer a broader program. However, the other major
capital demands facing the Town over at least the next five years —which are addressed in this report —
preclude any further action in the near -term for such an expansion of the LexCC.
At present, there is no decision on use of the space in the Muzzey High Condominiums that previously
housed the Senior Center. Deed restrictions on that space limit it to uses for the benefit of seniors. The
Department of Public Facilities currently maintains the space in a care -taker mode.
14
FY2012
FY2013
FY2014
FY2015
FY2016
Wright Farm Acquisition 1'3
$3,072,000
$618,000
Conservation Restriction Enforecement
$25,000
Lexington Center Pocket Park
$21,500
ACROSS Lexington
$5,875
5 -Year Open Space & Recreation Plan
Update
$30,000
Land Acquisition Off Concord Avenue
(Portion of Sellars Parcel)
$220,000
Parkers Meadow Accessible Trail D &E2
$34,500
Conservation Meadow Preservation
$26,400
Lower Vinebrook Paved Recreation Path
$369,813
Totals
$0I $3,072,000
$82,375
$254,500
$1,014,213
'Purchase of 12.6 acres (Parcel 1) was authorized at the 2012 ATM, Article 9. Closing date was December
20, 2012. The purchase price was $2,950,000 and there were $122,000 needed for purchase- associated
costs.
2This project the result of a joint request from the Conservation Commission, the Commission on Disability,
and the Recreation Committee.
3Purchase of 43,446 square feet (just under 1 acre) (Parcel 2) was authorized at the 2015 ATM, Article 9.
Closing date was February 11, 2016. The purchase price was $520,000 and there were $98,000 needed
for purchase- associated costs. The acquisition is for both Open Space and Community Housing, and final
square footage and cost have not yet been allocated between those two uses so, for now, the FY2016
amount is also shown in the funding history for Community Housing.
Lexington Community Center & Muzzey Senior Center
Lexington's Community Center (LexCC), at 39 Marren Road, was purchased for $10,950,000 (with an
additional $262,500 for costs ancillary to the purchase) with CPA funding appropriated at the
March 18, 2013, STM, Article 2. Title to the property passed from the Scottish Rite of Freemasons to the
Town of Lexington in December, 2013. An Ad hoc Community Center Advisory Committee
( "AhCCAC "), created by the Board of Selectmen on April 22, 2013, worked to identify short -term and
long -term improvements to the building needed to support Town programs there. The appropriations for
the resulting renovations totaled $6,820,000. (See the table in the DPF section below for the details on
those appropriations.)
The LexCC incorporates what had been the functions of the Lexington Senior Center as well as providing
expanded, multi - generational, services to the Town. To manage the LexCC and the closely associated
Town functions, the BoS created a new Recreation and Community Programs Department. Offices of the
new Department, as well as the Human Services Department, were moved into the LCC in June, 2015,
and programming has been offered since July, 2015. The full spectrum of programming for all
generations includes many drop -in programs such a yoga, LegosTM, table tennis, and billiards. Starting
with 21 structured classes last summer, the LexCC's 2016 spring registration offers 68 such classes.
The completion of the renovation contract concluded the currently known capital investment in the
LexCC. The AhCCAC had suggested that two more additions —for a gymnasium and a larger,
multipurpose, space —would allow the LexCC to offer a broader program. However, the other major
capital demands facing the Town over at least the next five years —which are addressed in this report —
preclude any further action in the near -term for such an expansion of the LexCC.
At present, there is no decision on use of the space in the Muzzey High Condominiums that previously
housed the Senior Center. Deed restrictions on that space limit it to uses for the benefit of seniors. The
Department of Public Facilities currently maintains the space in a care -taker mode.
14
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Fire
The Fire Department uses industry standards and its own experience to establish the replacement schedule
for its capital equipment. Unlike many pieces of Town equipment, fire engines and medic trucks
(rescue- ambulances) are partially custom -made and equipped, require very detailed specifications, and
typically require many months between placing the order and the delivery and acceptance.
The mission of the Fire Department in the 21st century has shifted beyond traditional firefighting to
emergency services, homeland security, and community education —with our firefighters now being
trained for Emergency Medical Services (EMS) and Advanced Life Support (ALS). The equipment to
perform these missions has changed with new technologies for firefighting and communications, yet the
basic pumper truck, ladder truck, and rescue - ambulance are still essential to the mission.
There are two FY2017 Capital requests by the Fire Department: Replacement of a ladder truck (see
Article 10(r)) and the Public Safety Radio Stabilization, Phase II (see Article 10(s)).
Lexington must continue to replace its aging equipment and retain back -up capacity. The table on the next
page includes the forecasted need for replacing major capital vehicles in the current Department
inventory.
Major Capital Equipment
The following is the current inventory of the Fire Department's major capital equipment'— ordered by the
year of the currently projected replacement funding:
Projected
Replacement
Funding
ID
Type
Make
Model Year
Purchased
Put -in- Service
Date
Originally
Projected
Useful Life
(Years)
Original Cost
FY2017
L -1
Aerial
Emergency
One/ Cyclone
2000
June 2001
20 2
a
$588,000
Chevrolet/
P'
5
FY2018
M -09
Ambulance
Lifeline
2009
Jul 2009
94
$204,000
FY2021
M -12
Ambulance
Ford /Horton
2012
Mar 2012
94
$251,199 6
FY2024
E -3
Pumper
Emergency
2004
Jan 2005
202
$345,000
One /Typhoon
P'
FY2024
M -15
Ambulance
Ford /Horton
2015
Feb -15
94
$238,210
FY2027
E -2
Pumper
Ferrara/
Intruder II
2007
Apr 2008
202
$389,000
Emergency
P 2
8
FY2033
E -4
Pumper
One /Typhoon
2013
Mar 2014
20
$465,000
FY2035
E -1
Pumper
Emergency
One /Typhoon
2015
Nov 2015
20 2
y
$485,000
1
Includes ID series "E" (pumpers), "L" (ladder), & "M" (Medic)(M designation followed by vehicle year). Not included are ID
series "C" (cars), "H" (trailer), "S" (service vehicles, including trailer), "F" (forestry) and a light unit as they are funded from
the operating budget.
2 The life span of these vehicles is based on 10 years of frontline service, and 10 years in reserve status.
s As of Mar 2016, projected replacement cost in FY2017 is $875,000. Residual trade in value of current vehicle is expected
to be used toward equipment for this vehicle.
4 The life span of ambulances is based on 3 years of primary service, 3 years of secondary service, and 3 years in reserve.
5 As of Mar 2016, projected replacement cost in FY2018 is - $280,000.
6 Net cost was $241,199 ($251,199 less $10,000 for the trade -in for old M -3), but gross cost being listed as future status of a
trade -in is unknown —plus its expected any purchase -8 years out will, as with all the other out -year purchases, be at a
much higher cost.
7 Net cost was $228,210 ($238,210 less $9,999 for trade -in 2006 Chevy).
8 $485,000 was appropriated for FY2014 to replace E -2 that was plagued with serious mechanical issues. (See Committee's
Report to the 2013 ATM, Article 10(a), for the background on that matter.) The legal action taken by the Town fora refund is
been resolved. The replacement was purchased under the 23 Feb 2015 STM #2, Article 3, $500,000 appropriation for
$415,000 ($465,000 less $50,000 for the trade -in of E -4 —a 2003 Ferrara /International pumper that had been purchased for
$210,000 and put in service in Jul 2003). Approximately $20,000 of the FY2014 appropriation was spent for ancillary
equipment for the new pumper. A rescission of $20,335 of the 23 Feb 2015 financing authorization is being requested at this
Annual Town Meeting under Article 20 which closes out all the related funding.
s Pumper was purchased using funds received in our legal settlement with Ferrera Fire Apparatus. Our 2010 Pumper was
returned to the manufacturer.
15
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
(Fire Department 5 -Year Capital Appropriation History has been combined with the Police Department
History as many appropriations are for the joint benefit of both Departments. That combined
Public - Safety History is after the following Police Department narrative.)
Police
The Lexington Police Department (LPD), which provides public safety services through a team of
dedicated police officers, detectives, dispatchers and support staff, is supported by the Town's Capital
Program in the areas of communication systems, computer systems, and improvements to the facilities in
which it is housed and trained.
The FY2017 Capital Budget contains one joint request with the Fire Department. (See above). A new
firing range at the Hartwell Ave compost site has been contemplated for several years in order to meet
current firearms training requirements and the needs of modern police work, as well ensuring readiness to
respond to weapons currently on the streets — $50,000 of D &E was appropriated last year toward
development of a new facility. This Committee looks forward to the results of that study and the follow -
on request for construction — currently expected in FY2018.
With regard to a renovation and add -on to the existing Police Station located at 1575 Massachusetts
Avenue, the Town's planning now has the D &E funding in FY2019, with construction funding in
FY2020 —each a year earlier than the scheduling of the TBDs when the Brown Book was published. This
Committee's capital plan uses that same, latest, scheduling. Beyond correcting very basic needs due to
overcrowding and functional inadequacy, the renovation of the police station will include other necessary
enhancements. For instance, the Police Department must substantially improve its ability to process
fingerprints with a larger fuming tank and replacement of the smaller tank. (Standing alone, these costs
would exceed $25,000.) Because this upgrade requires a larger lab and building design to support the use,
it will be incorporated into the Police Station renovation project.
The Federal Government has mandated that public -safety agencies (including Lexington's Police and Fire
Departments) will be required to move their radio -band frequency from the current 400 band, to the 800
band. This will require a complete replacement of radio equipment, including hand held, mobile, and base
stations. The radio system was upgraded and changed in 1994, at a cost of over $1 million. A change to
the new frequency band will be a capital project affecting both the Police and Fire Departments. The
departments are currently studying how best to comply with the new mandates. Cost estimates will follow
once the scope and timing of the project is clearly defined.
Public- Safety Departments 5 -Year Capital Appropriation History (All
Sources) (Combines Fire & Police Department Appropriations)
(Police Department 5 -Year Capital Appropriation History has been combined with the Fire Department
History —hence this Public - Safety Departments History —as many appropriations are for the joint benefit
of both Departments.)
Library
In December 2010, architects Adams and Smith were hired to study how operations at the Main Library
could be improved ($25,000 under 2010 ATM, Article 12(q)). Funding of $100,000 for recommended
changes was approved under 2011 ATM, Article 13(1). The recommendations include changes to
workflow and ergonomics. Under 2013 ATM, Article 10(b), $124,000 was appropriated to purchase
16
FY2012
FY2013
FY2014
FY2015
FY2016
Fire Trucks & Ambulances
$240,000
$485,000
$250,000
$500,000
Firefighter Protection Turnout Gear
$88,000
Public Safety Radio Connectivity
$50,000
Public Safety Radio Stabilization
$90,000
Heart Monitor
$105,000
Police /Fire Dispatching & Records Software
$709,500
Totals
$328,0001 $50,000
$485,0001 $355,000
$1,299,500
(Police Department 5 -Year Capital Appropriation History has been combined with the Fire Department
History —hence this Public - Safety Departments History —as many appropriations are for the joint benefit
of both Departments.)
Library
In December 2010, architects Adams and Smith were hired to study how operations at the Main Library
could be improved ($25,000 under 2010 ATM, Article 12(q)). Funding of $100,000 for recommended
changes was approved under 2011 ATM, Article 13(1). The recommendations include changes to
workflow and ergonomics. Under 2013 ATM, Article 10(b), $124,000 was appropriated to purchase
16
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
equipment and supplies and provide for staff time to convert Cary Library materials to Radio Frequency
ID (RFID) as a direct result of that report. That implementation is underway. As a result of a 2013
strategic plan, the library is looking to realign and reconfigure some of its spaces and services to today's
library patron needs. There have been several public meetings and presentations of this new
"Transformative Spaces" project and the work is expected to be fully privately funded.
Restoration work to, and updating the Massachusetts Historical Commission Inventory on, the Stone
Building (former East Lexington Library Branch), including a new roof, gutters, aluminum siding
removal, painting, and window glazing, were completed in 2010 using $202,933 from the CPF under
2010 ATM, Article 8(q). Although the Historic Structures Report on which this work was based
recommended a small addition to the rear, those plans were not acted upon as the Town has not yet
determined a new use for the building. The building continues to be maintained by the DPF under the
oversight of the Cary Library Board of Trustees.
Library 5 -Year Capital Appropriation History All Sources
Public Works
The Department of Public Works (DPW) is responsible for design, bidding, construction, and
management of projects related to all Town facilities except buildings that are assigned to the Department
of Public Facilities (DPF). The DPW is organized around seven divisions that are responsible for these
elements: Administration, Engineering, Highway, Public Grounds, Environmental Services, Water, and
Sewer. Environmental Services manages solid waste; recyclables; yard waste from Lexington, the Town
of Arlington and private contractors; and hazardous products from Lexington and 8 other neighboring
communities.
Major components of DPW's FY2017– FY2021 capital projects include:
• Road and sidewalk improvements
• Water distribution and sanitary -sewer systems improvements
• Storm -water control and management
• Hartwell Avenue Infrastructure Improvements
• East Massachusetts Avenue Three - Intersection Improvements
• Comprehensive Watershed Storm -water Management and Dam Improvements
• Storm Drainage and National Pollution Discharge Elimination System Improvements
• Comprehensive Watershed Storm -water Management and Dam Improvements
• Trucks and heavy equipment necessary to accomplish the DPW mission
DPW's capital needs — except CPA, Revolving -Fund, or Enterprise -Fund projects —must be funded by
the general tax levy and/or voter- approved debt exclusions. Almost all construction projects for the
sanitary -sewer system and for the water - distribution system are funded by Water- and Sewer -rate payers
through the Enterprise Funds. Large trucks and heavy equipment used in support of the sanitary -sewer
and water - distribution systems also are funded by Enterprise Funds.
Engineering
Engineering work for all DPW projects is either done "in house" or contracted, through public
procurement, to outside consulting and/or design firms. In addition to supporting on -going DPW work,
Engineering will continue to be a major participant in the DPW's future projects. The Engineering
Division will oversee the design of multiple projects funded in this- year's budget.
17
FY2012
FY2013
FY2014
FY2015
FY2016
RFID Conversion Project
$124,000
Totals
$0
$0
$124,000
$0
$0
Public Works
The Department of Public Works (DPW) is responsible for design, bidding, construction, and
management of projects related to all Town facilities except buildings that are assigned to the Department
of Public Facilities (DPF). The DPW is organized around seven divisions that are responsible for these
elements: Administration, Engineering, Highway, Public Grounds, Environmental Services, Water, and
Sewer. Environmental Services manages solid waste; recyclables; yard waste from Lexington, the Town
of Arlington and private contractors; and hazardous products from Lexington and 8 other neighboring
communities.
Major components of DPW's FY2017– FY2021 capital projects include:
• Road and sidewalk improvements
• Water distribution and sanitary -sewer systems improvements
• Storm -water control and management
• Hartwell Avenue Infrastructure Improvements
• East Massachusetts Avenue Three - Intersection Improvements
• Comprehensive Watershed Storm -water Management and Dam Improvements
• Storm Drainage and National Pollution Discharge Elimination System Improvements
• Comprehensive Watershed Storm -water Management and Dam Improvements
• Trucks and heavy equipment necessary to accomplish the DPW mission
DPW's capital needs — except CPA, Revolving -Fund, or Enterprise -Fund projects —must be funded by
the general tax levy and/or voter- approved debt exclusions. Almost all construction projects for the
sanitary -sewer system and for the water - distribution system are funded by Water- and Sewer -rate payers
through the Enterprise Funds. Large trucks and heavy equipment used in support of the sanitary -sewer
and water - distribution systems also are funded by Enterprise Funds.
Engineering
Engineering work for all DPW projects is either done "in house" or contracted, through public
procurement, to outside consulting and/or design firms. In addition to supporting on -going DPW work,
Engineering will continue to be a major participant in the DPW's future projects. The Engineering
Division will oversee the design of multiple projects funded in this- year's budget.
17
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Roads
Lexington has a total of 199.6 miles of roads, which include State and unaccepted roads. This total
consists of 135.0 miles of Town - accepted roadways, 18.5 miles of private /unaccepted roadways, and
46.1 miles of State highway. (Source: Fay, Spofford & Thorndike (FST) report, October 27, 2015.) The
DPW maintains the public, Town - owned, roadways; the remainder being maintained by the private
owners or the State. The DPW also maintains the Town's portion (5.3 miles) of the 10.0 -mile Minuteman
Commuter Bikeway ( "Bikeway ").
In April 2010, the Town retained FST, a civil - engineering consulting firm, to develop and implement a
Pavement Management System (PMS) for its public roadways and its portion of the Bikeway. The first
study was completed in November 2010 and has been updated annually. The PMS is based upon an
extensive roadway database describing pavement conditions and roadway characteristics, and among
other things reports conditions using a Pavement Condition Index (PCI), which is a 100 -point scale with
100 representing the best possible condition. Using the October, 2015, update, from 2014 to 2015, the
Town's PCI continued to improve, from 73.9 to 74.9. The 2015 74.9 PCI signifies that the majority of
streets are within the "Routine Maintenance" band.
The initial study reported the replacement cost for just the Town - accepted roadways would be in excess
of $85 million in FY2011 dollars (a more detailed analysis of the report is contained in this Committee's
report to the 2011 ATM, beginning on Page 21). The 2015 FST update states "Lexington is in a very good
place from the Pavement Management perspective with 75% of the Network in the `Do Nothing' and
`Routine Maintenance' treatment bands. However, the report goes on to caution that `future funding
scenarios are showing that the budget will not keep up with the expected deterioration of the `Structural
Improvement' candidates as the backlog increases significantly when these segments trickle into the
`Base Rehabilitation' treatment band." FST has recommended the Town secure at least $3.5 million this
fiscal year in order to continue progress in all treatment bands.
The Committee remains extremely pleased to see a quantitative basis for determining the condition of the
Town - maintained pavements. This Committee also supports the DPW's continuing efforts to raise the
Town's baseline pavement condition grade to "above average." Implementation of the PMS, along with
DPW management of other potential impacts to our pavements (e.g., utility work, construction for
storm -water and wastewater system improvements, sidewalk - related projects, etc.) offers the promise of
an even more productive and cost - effective program going forward. Funding for roads is provided by a
combination of State Chapter 90 funds and Town funds. (See Article 10(c & g))
Sidewalks
The town has over 84 miles of sidewalks. In 2005, due to the overdue need to upgrade and extend the
sidewalks, the BoS appointed the Sidewalk Committee. In 2014, the DPW with assistance from FST (its
report, December, 2014), completed a sidewalk - condition survey. The survey results found that "the
average area -based Sidewalk Condition Index (SCI) in Lexington was 68 (an 80 to 100 score is "do
nothing "), which puts it in the middle of the Localized Repair treatment band. The survey also found 40%
of the sidewalk network in the `Do Nothing' treatment band and 34% in the `Localized Repair' treatment
band... ". The FST survey recommendation was that it would require $750,000 to maintain current
conditions, but would require $825,000 on sidewalks and ramps to ensure both quantity and quality. The
proposed DPW sidewalk replacement program is based upon the priority list developed in conjunction
with the survey.
Sidewalk replacement and extension are costly initiatives. Imbedded in these costs are sidewalk -
construction obstructions, easement issues, and negotiations with residents. The Sidewalk Committee's
overall policy has been to develop a prioritized sidewalk - construction plan focusing on the "Safe Routes
to School Program ", other high - pedestrian - traffic routes, and high — walking- hazard streets. All
reconstructed/new sidewalks are designed and constructed to comply with the Americans with Disabilities
Act (ADA)."
This Committee is pleased that funding requests for center - business - district (CBD) sidewalks are
presented separately from those for residential sidewalks and that there are now three sidewalk categories
18
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
for restoration: residential, CBD, and non -CBD business; and, further, that requests for entirely new or
extended sidewalks would be presented separately than requests for restoration.
The new Prospect Hill sidewalk that was an FY2016 authorization is currently under design. The FY2017
sidewalk - funding request will allow the completion of residential projects outside the CBD, chosen
through cooperation between the SAC and the DPW. FY2017 requests for sidewalk work can be found in
Article 10(a, h, k, & 1).
Town -wide Signal Improvements
Many of the Town signals are outdated, with sometimes failing equipment, and limited ADA
accessibility. An Engineering Division study, funded with Traffic Mitigation funds, using signalized level
of service (LOS) has identified and prioritized those locations in need of improvement, after assessment
of conditions, signal timing, delays, ADA requirements, etc. The study also recommended that the Town
adopt a Standard Specification that would allow for cost and maintenance efficiencies. [Note: The study
did not include the signals which are under the jurisdiction of the Massachusetts Department of
Transportation, including, but not limited to: Bedford Street at Hartwell Avenue, Lowell Street at
Waltham Street, Marrett Road at Spring Street, and Hayden Avenue at Route 2.] The FY2017 funding
request is in Article 10(j).
Water Distribution System
Many of the Town's water mains were installed in the early 1900s and require an ongoing engineering
program plan of pipe cleaning, lining, or replacement. On an annual basis, the DPW implements work for
cleaning, lining, and/or replacement of unlined, inadequate, aged, and breaking water mains to improve
water quality, pressure, and fire- protection capabilities, and to reduce frequency and severity of
water -main breaks, as well as to minimize long lengths of pipe not fed at both ends, known as "dead
ends ". This work often requires excavation prior to pipe condition analysis. Work continues to replace
remaining unlined pipes, of which 5% or 7 linear miles presently fall in to this category. Following this,
work will then focus on replacing aging mains or those with a higher -break history. Using some of the
funding authorized in FY2016, engineering will be undertaking an analysis of the entire distribution
network in order to prioritize work for the next phase of the improvement plan. The Request for Proposal
for this analysis work is under development.
This analysis work will allow the Engineering Division to continue its best practices in the documentation
of the materials, age, and break history of the Town's water mains and to use that information as well as
ongoing material sampling (when appropriate) to determine its engineering
replacement- and - rehabilitation plan. Some of the "out- year" funding in the capital plan is still
approximate due to the difficulty of actual testing in a working water system, unlike roads which can be
analyzed visually and with easily accessible samples; water systems require more complex exploratory
testing by excavation, when and where possible. In some instances work scope cannot be completely
developed until preliminary exploratory work on actual site conditions has been performed. At the
November 2, 2015, Special Town Meeting #2, $2.5 million dollars was authorized for the Massachusetts
Avenue from Pleasant Street through Marrett Road and Massachusetts Avenue at Woburn Street
intersection work. (Due to that funding authorization, no funds are to be requested for Water Main
improvements at the 2016 ATM.) The Prospect Hill water -mains improvement work that was funded with
prior authorizations is now completed.
Heavy equipment and trucks used by the Water Division to maintain the system are procured with Water
Enterprise funds that are funded directly by Water -rate payers. Where equipment is shared with the Sewer
Division, the costs are shared. (See Article 10(b)).
Hydrant System
The FY2017 funding for hydrant replacement is evenly divided between Tax Levy funds and the
Water - Enterprise Fund. This Committee continues to encourage replacement at an accelerated rate and
19
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
supports the level of funding proposed which remains at the increased FY2016 level. For further system
information and the FY2017 funding request, see Article 10(e).
Sanitary Sewer
The sanitary -sewer system, like the water - distribution system, has sections that date back to the early
1900s. Due to age - related deterioration, some sections are susceptible to storm -water inflow and
groundwater infiltration which increases the total flow to the Massachusetts Water Resources Authority
(MWRA) treatment system, resulting in increased charges to the Town, and causing overloading of parts
of the system, and the potential to spread waterborne disease. Engineering has an ongoing program of
investigating, evaluating, replacing and repairing sections of the system. This work has been partially
funded by the MWRA Infiltration /Inflow (I/I) Local Financial Assistance Program, which provides grant
and interest -free loan funding for member communities. In 2014, Lexington was allocated a total of
$7,445,300 of these funds. As of August 2015, it has $326,000 remaining in the allocation to draw from.
For further system information and the FY2017 funding request, see Article 12(a))
The system has 10 sewage - pumping stations that need continual maintenance and periodic upgrading and
which the Sewer Division has been doing. In July 2013, the engineering firm Wright- Pierce performed a
detailed survey of the pump stations, generating a 20 -year repair /replacement plan for them. This year's
request is consistent with those findings. (See Article 12(b))
Four pumping stations (Main, Concord Avenue, Potter Pond, and Brigham Road) now have backup
electric -power generators. Significant improvements to the main pump station are underway, which
include Heating, Ventilation, and Air Conditioning upgrades to bring up to current code requirements,
installation of Variable Frequency Drive (VFD) motors (which provide energy savings and noise
reduction in the sewer force main) on all the pumps, and a surge tank.
This Committee considers that backup generators should be provided at other pump stations as soon as
practicable, and we are pleased to report that DPW has made plans to accomplish that with a fifth
station's slated to come on with the proposed FY2017 funding authorization. (See Article 12(b)) With a
combination of available Capital funds and the Operating Budget, this important enhancement began in
FY2013 with the Concord Avenue station, and a comprehensive plan now exists for the remaining
stations.
Heavy equipment and trucks used by the Sewer Division are procured with Sewer Enterprise Funds that
are funded by Sewer Rate -Payer fees, additional fees and charges, investment income, and connection
fees. Where equipment is shared with Water Division, the costs are shared. (See Article 10(b))
Dam Restoration
The Massachusetts Department of Conservation and Recreation mandates inspecting every five years
every dam that is rated as a "significant- hazard dam" or "high- hazard dam ". There are two dams at the
significant- hazard level in Lexington. That rating is assigned to dams based on the risk from the water it
impounds being released; it does not reflect its state of repair.
Butterfield Dam on Lowell Street: Engineering studies and construction work were funded under
2011 ATM Article 10(a) & 2012 ATM Article 12(g). Construction is now complete, with continuing
State - required monitoring of landscaping in sensitive resource areas. The dam now complies with State
requirements.
Old Reservoir Dam on Marrett Road: Dam inspection reports performed for the Massachusetts
Office of Dam Safety determined that there was a need for repairs and improvements. 2014 ATM
Article 10(i) funded design and cost estimates for the work on this dam to insure the long -term stability of
it. It is currently estimated that $530,000 in funding will be required to complete the engineering and
construction work. This project is in the early stages of design and a cost estimate will need to be
produced upon design completion. Engineering has indicated that final design will not be completed in
time for the 2016 construction season. There are no funding requests for FY2017; it is projected that there
will be a funding request for engineering and construction work in FY2018.
20
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Stormwater Drainage and National Pollution Discharge Elimination Systems
(NPDES)
Storm drains collect stormwater along Town streets and parking areas, and convey this water to streams
and other bodies of water. The storm -drain pipes and the pavement -level catch basins that direct storm
water to them occasionally fail due to heavy loads passing over them and/or loss of supporting soil around
them thereby creating holes in the street. In addition, as streets are repaired and repaved, it is frequently
discovered that the storm - drainage system is seriously deteriorated. Concurrent drainage- system repairs
are required to prevent further deterioration and to protect newly paved streets. It also is necessary to
study and repair drains where overflow conditions develop and/or complaints are received. The goal of
the Federal National Pollutant Discharge Elimination System (NPDES) program, under which the Town
has a State - administered permit, is to maintain water quality. New permitting regulations are anticipated
that are expected to increase costs and complexities of this work in future years. Recent drainage
improvements have included Spring Street and Woburn Street. Paul Revere Road is in progress.
Continuing trouble spots include the watersheds of the Vine Brook, Mill Brook, Beaver Brook and Kiln
Brook, as well as other areas. This Committee welcomes Engineering's leadership and efforts, in
compliance with Federal Environmental Protection Agency (EPA) requirements, to improve the water
quality in Lexington's streams and ponds while protecting the Town's investment and structural integrity
of its streets. (See Article 10(d))
Comprehensive Watershed Storm Water Management Systems
In order that the Town's storm - drainage system capacity is maintained to handle runoff from impervious
surfaces, the Town must manage its storm -water runoff associated with its 18 brooks and three
watersheds. Additionally, sediment deposits, organic debris, and refuse can impede the flow of water
through watershed areas, and cause flooding and damage to private property, thus creating liabilities for
the Town. To date, the Charles River, Shawsheen River, and Mystic River watershed - management plans
have all been completed. Design work has been completed and construction is under way for the Willard
Woods "daylighting" and drainage improvements, as well as stream -bank stabilization for the Vine Brook
in the Saddle Club Road area. The Whipple Brook storm -water design is underway. For the FY2017
funding request to address other priority areas, see Article 10(f)). [Note: There is some overlap with
Town -Wide Culvert replacement as some projects require both culvert repair and stream- management
planning.
Culvert Repair
There are more than 50 culverts in Town. Many of the older culverts are near or at failure. A culvert is
defined as a pipe or drain that carries a stream or ditch under a roadway. DPW's engineering program for
on -going culvert inspections has confirmed a need for culvert replacement and extraordinary repairs. This
is a companion effort to the ongoing Comprehensive Storm -water Management Watershed work. The
2011 ATM Article 7(s) appropriated $65,000 for the review, design, and permitting for repairs to the
three culverts under the access road to the Hartwell Avenue Compost Facility. The 2012 ATM
Article 12(d) appropriated $390,000 for replacement of those three culverts and for D &E for repairs to
culverts identified in storm - drainage studies. The three culverts at the entrance to the Compost Facility
and an additional culvert on Concord Avenue near the Belmont Town Line were replaced in 2014. In
2015, worked was funded for the culvert work under Revere Street at the North Lexington Brook, and the
culvert under Concord Avenue at Hardy's Brook. This work, as well as the Bikeway culvert which was
funded for FY2016, has been permitted and is now in the early stages of construction. For the FY2017
funding request, see Article 10(i)).
Public Grounds
The Town owns approximately 630 acres of land of which approximately 110 acres are in parks,
playgrounds, conservation areas, athletic facilities, school grounds, and historical sites. In addition, Town
staff administers and maintains four cemeteries with a combined area of a little over 30 acres. The
21
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Forestry staff maintains approximately 10,000 trees along roadways and an undetermined number of
trees, shrubs, and plantings on Town -owned land. For the FY2017 funding requests, see Article 8(h).
Minuteman Commuter Bikeway
This 10 -mile Bikeway, which was opened in 1993, runs from the Alewife MBTA Station to the Railroad
Freight House in Bedford; 5.3 miles of the Bikeway lie in Lexington. The DPW maintains the Lexington
segment.
In FY2015, a request was being made to investigate restoring the bridge carrying the Bikeway over Grant
Street. As noted above under Culvert Repair, there also was a request to replace a culvert supporting the
Bikeway.
In addition, in FY2015 funding was authorized for the design of Way - Finding- and - Etiquette signage for
the Lexington portion of the Bikeway (Arlington and Bedford declined to participate). For the follow -on
FY2017 request, see Article 8(i).
Town Center Streetscape Project
Increasing the vitality of Lexington Center has long been an open -ended goal of the Town as businesses
come and go and usage patterns change. Projects in support of the Center have been both large and small,
including rezoning the former Battle Green Inn site and the installation of a seasonal "pocket park" on
Massachusetts Avenue in front of the Ride Studio Cafe. The deterioration of the infrastructure through the
Center, and the needed safety enhancements as the traffic volume has increased are significant concerns.
To address these infrastructure, safety, and enhancement issues in a coordinated manner, the Center
Streetscape Improvements Project was created. When fully implemented, it would address from
business -front to business –front across Massachusetts Avenue and run from just beyond the intersection
with Woburn Street and Winthrop Road to just beyond Meriam Street. The results of that Project would
be further enhanced at that Meriam Street end by work under the Battle Green Streetscape Project.
The last funding of the Center Streetscape Project was at the 2014 ATM, under Article 10(a), where
$600,000 was approved by that Meeting to carry the design to 100 % — including bid documents. See the
same numbered Article at this ATM for the latest request for the construction funding of the first phase of
the project.
DPW Equipment
DPW has 146 pieces of significant equipment (includes vehicles). The replacement value for that
equipment today is approximately $8 million. This equipment includes pick -up and dump trucks,
construction vehicles, and specialized equipment including pumps, rollers, sprayers, and mowers.
Replacement intervals vary from 5 to 25 years and are based upon manufacturers' recommendations. Of
these, 90 pieces had an individual acquisition cost in excess of $25,000; therefore, their replacement
would normally be characterized as Capital and subject to this Committee's review.
DPW has developed a well- conceived program, which includes annual updates produced by the Road
Machinery Division and other Division Superintendents, with review by the Manager of Operations and
Department of Public Works Superintendent. This program replaces the older, less fuel- efficient, and
high - maintenance equipment with standard, off -the -shelf vehicles and equipment that will last longer and
cost less to maintain and operate. Replacement of equipment with individual acquisition costs under
$25,000, and of all automobiles, is funded with operating funds. The current 5 -year
equipment - replacement schedule projects annual costs between $850,000 to $925,000 per year. The
FY2016 requested funding was increased above the usual annual level to purchase a windrow turner for
the compost operation at Hartwell Avenue. This piece of equipment was added to the budget as a result of
the study done in conjunction with the solar project that was approved for the compost site. That project
included the loss of some composting area and the windrow turner was expected to increase productivity
of the remaining composting area to the outcome from the original area. For the FY2017 funding request,
see Article 10(b).
22
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
DPW 5 -Year Capital Appropriation History (All Sources)
FY2012 I FY2013 I FY2014 I FY2015 I FY2016
Capital using Tax Levy & Chapter 90 Funds
DPW Equipment
$365,000
$595,000
$349,000
$428,440
$499,000
Street Improvements & Easements1
$1,546,602
$4,026,000
$2,814,238
$3,216,029
$3,231,250
Street light/Traffic lights /Traffic mitigation
$87,000
$125,000
$125,000
$125,000
$125,000
CBD Streetscape
$240,000
$600,000
Battle Green Area Improvements
$203,845
$90,000
Town -wide Culvert Replacement
$390,000
$390,000
$390,000
$100,000
Drainage /dams /brook cleaning
$770,000
$600,000
$340,000
$340,000
$340,000
Sidewalk /bikeway improvements2
$200,000
$550,000
$3,304,000
$400,000
$660,000
Comprehensive Watershed Study & Implement
$50,000
$165,000
$390,000
$390,000
$390,000
Hydrant Replacement
$25,000
$25,000
$50,000
$50,000
$150,000
Public Grounds
$35,000
$15,000
$120,000
$35,000
Hartwell Avenue Infrastructure Improvements
$4,750,000
Tax Levy & Chapter 90 Totals
$3,078,602
$6,919,845
$7,777,238
$6,149,469
$10,280,250
FY2013 includes $175,000 of D &E & $1,500,000 of
site and, thus, is the responsibility of DPW, is in conjunction
toward Bikeway Bridge Repairs and Engineering. work.
2FY2016 includes $10,000 toward Bikeway Bridge
Lexington Community Center.
Capital using Enterprise Funds
construction for Grove Street & Robinson Road work that, although off the
with the New Estabrook School project. 2FY2016 includes $10,000
Repairs and Engineering. Work & $50,000 for design of a new sidewalk to the
Sanitary Sewer
Sanitary Sewer System
$1,200,000
$1,200,000
$1,200,000
$1,200,000
$1,200,000
Pump station upgrades
$100,000
$100,000
$100,000
$600,000
$1,350,000
DPW Equipment
$145,000
$40,500
$40,500
Sewer Sub - Totals
Water
$1,300,000
$1,300,000
$1,445,000
$1,840,500
$2,590,500
Water Mains Relining & Replacement
$900,000
$900,000
$900,000
$3,400,000
DPW Equipment
$145,000
$216,500
$40,500
Hydrant Replacement
$25,000
$25,000
$50,000
$50,000
$150,000
Water Sub - Totals
Enterprise -Fund Totals
Capital using DPW Compost Operating Revolving
$25,000
$925,000
$1,095,000
$1,166,500
$3,590,500
$1,325,000
Fund
$2,225,000
$2,540,000
$3,007,000
$6,181,000
Culvert Replacement
$65,000
DPW Equipment
$690,000
Revolving Fund Totals
$65,000
$0
$0
$0
$690,000
Grand Total $4,468,602 $9,144,845 $10,317,238 $9,156,469 $17,151,250
Public Facilities
The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town -owned
buildings including those under the control of the BoS, Town Manager, Library Trustees, and School
Committee. Expenses associated with the DPF staffing, maintenance (including preventative
maintenance), custodial services, capital - project management, utilities, landscaping and grounds (at
schools only), and building rentals are the responsibility of this department.
The DPF is organized around four areas of responsibility: Administration, Project Management, Facility
Maintenance and Repair, and Custodial Services. Administration is responsible for the administration of
the Department. Project Management is responsible for major capital renovations and providing staff
support to the Town's Permanent Building Committee for new construction. Facility Maintenance and
Repair is responsible for the maintenance and repair of all the facilities listed below. Custodial Services is
responsible for custodial services in all those facilities.
DPF is responsible for buildings at 23 locations:
23
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
• !Town Office Building
• !Cary Memorial Building (CMB)
• !Police Station
• !Fire Department Headquarters
•!East Lexington Fire Station
• Samuel Hadley Public Services Building
• Stone Building (previously used as the East Lexington Library)
•' Cary Memorial Library
• Visitors Center
• Lexington Community Center (LexCC)
• Council on Aging Facility (Senior Center in the Muzzey Condominiums, 1475 Massachusetts
Avenue) (now in caretaker status as Senior - Center activities are now at the LexCC)
• Westview Cemetery
• Hammond A. Hosmer House
• Nine schools
• Schools' Central Administration (in the old Harrington School).
DPF has taken a systematic approach to solving problems that affect both Municipal and School
buildings, including roofs, flooring, building envelope, and school paved parking and sidewalk areas. In a
few cases the solutions have been programs with annual funding and could be considered more as
on -going maintenance than capital expenditures. However, as the needs exist and the work will be funded
using GF cash, the Committee supports these projects being in the Capital Budget.
This year's request for DPF Capital funding includes a wide range of important work to both enhance
buildings to meet the programmatic demands of the programs that occur in them as well as to attend to the
extraordinary repairs and maintenance that are essential to extending the useful life of the buildings. (See
Article 15)
The renovations to the property at 39 Marrett Road for the LexCC were completed. The funding for the
renovations was as follows:
Appropriations for LexCC Renovationst
Amount
Primary Purpose
2013 ATM, Article 14(n) (part of DPF
Bid Documents funding)
$100,000
D &E for Code - Compliant Actions & Schematic Drawings
2013 STM, November 4, 2013, Article 5
$3,169,000
Phase 1 Renovations (Initial Occupancy)
2014 STM, March 24, 2014, Article 3
$3,051,000
Expand Phase 1 as Phase 2 has been indefinitely deferred
2014 STM, June 16, 2014, Article 10
$500,000
Bid- Document Estimate over available appropriation after
value- engineering exercise, including soft-cost reductions,
produced savings of $466,838.
Totals
$6,820,000
t Does not include any appropriations for a new sidewalk leading to the LexCC; that would be executed by DPW
The LexCC accommodates expanded programming for all ages in the community, and the Culture and
Recreation & Community Programs staff that manages those activities.
The CMB renovations contract still has a few punch -list items to clear as well as addressing what will be
the final completion of the sidewalk in front of the building and extending in both directions to
Massachusetts Avenue, to the Police Headquarters, to the Town Office Building, and down to the rear
parking area. The funding for the renovations has been as follows:
24
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Appropriations for CMB Renovationst
Amount
Primary Purpose
2010 ATM, Article 80)
$60,000
Venue Improvements Study
2012 ATM, Article 8(d)
$75,000
Upgrades— Vetting of Needs & Initial Design Development
2013 ATM, Article 8(c)
$550,000
Complete Design Development & Construction Documents
2014 STM, March 24, 2014, Article 2
$8,677,400
Construction
2015 STM #2, March 23, 2015, Article 4
$194,200
Sidewalk Enhancement
Totals
$9,556,600
t These are just those that had a direct bearing on the single, major, study- through- construction renovation project now
being completed.
The Clarke Middle School space - mining was completed. The two projects to add prefabricated classroom
buildings at the high school were completed. The first set was completed in time for the start of the
2014 -2015 school year and the second set was completed in time for the start of the 2015 -2016 school
year. This year there will be design work for additional improvements to the High School that are
justified as being required because of the still -long delay before a High- School -wide project is expected
to be done. (See Article 15(c, 1, m, n, & o) There will be significant, continuing, management demands on
the DPF as other major and minor projects are being explored in the coming years.
This year a significant amount of time and resources were expended on support to the ongoing efforts to
address School - building needs including replacement of end -of -life systems, renovations, and to add
capacity required due to the growing enrollment. (See STM Article 2)
25
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Public Facilities 5 -Year Capital Appropriation History All Sources)
1 FY2012 1 FY2013 1 FY2014 1 FY2015 1 FY2016
Program
Department -Wide
Town -wide Facilities Master Plan
$65,0001
Municipal
Public Services Building
$200,000
Muzzey Senior Center2
$561,518
Hosmer House
$381,000
Visitor Center
Renovation /Upgrade
$220,608
Building Envelope
$165,572
$169,711
$173,954
$178,302
$182,760
Fire Headquarters3
$450,000
East Lexington Fire Station
$60,000
$75,000
Paint Mine Barn Preservation
$34,770
Cary Memorial Library
$135,000
Cary Memorial Building4
$75,000
$550,000
$8,677,400
$269,598
Community Center Renovations
$3,269,000
$3,551,000
Municipal Sub -Total
$810,5721 $1,421,9991 $3,992,954
$12,702,310
$452,358
Schools
Schools Master Planning
$250,000
Multiple School Education
Capacity
$10,966,000
Evaluation of Middle Schools
Spaces
$35,000
$40,000
New Estabrook
$1,250,000
$42,342,248
Diamond Energy Improvements
$25,000
Diamond Modular Extraordinary
Repair
$75,000
Hastings Natural Gas Conversion
$45,000
High School Overcrowding
Renovations /Expansions 5,6
$175,000
$400,000
$8,062,000
$495,000
$1,030,400
High School Heating System
$75,000
Public Facilities Bid Documents
$75,000
$75,000
$75,000
$75,000
Grounds Vehicles
$80,000
$80,000
Building Envelope
$300,000
$215,000
$235,000
$230,000
$210,000
High School Green Roof Repair8
$998,000
Landscaping /Paving /Playgrounds
$380,000
$150,000
$100,000
$150,000
Major Electrical /Mechanical
Systems Upgrades9
$275,000
$613,000
Interior Renovations10
$75,000
$69,300
$674,000
Bridge /Bownman Renovations
$21,950,000
Extraordinary School Repairs5
$395,000
$610,000
$666,500
$423,750
$335,425
Security Standardization
$370,000
$38,500
Wall Unit Air Conditioners
$56,000
Clarke Middle School Bus Loop"
$35,000
$363,000
Hastings School Kitchen
Renovation
$90,000
Schools Sub -Total
$25,598,000
$43,827,248
$9,819,500
$2,033,050
$14,455,325
Grand Totals
$26,408,572
$45,314,247
$13,812,454
$14,735,360
$14,907,683
Allowed use of insurance -claim proceeds toward project cost; was not an increase in the project's budget.
2 None of the FY2013 appropriation was used nor was a planned FY2013 appropriation of $526,818 ever
presented to the 2012 Annual Town Meeting. As the Senior Center's functions are being transferred to the new
Community Center, that obviated the need for that estimated $1,088,336 expendtiture for work at the space owned
by the Town at the Muzzey Condominiums for that use.
3 FY2012 funding was for repair of the main equipment floor.
4 FY2015 includes $200,820 from the PEG Access Revolving fund; FY2016 includes $75,398 for Records Center
Shelving.
5 FY2012 funding for High School Overcrowding Renovations /Expansions and High School Science Lecture Hall
Seats had been appropriated as part of Extraordinary School Repairs, but they are reported in the former category
as there is follow -on funding in FY2013 & FY2014 for Phases 2 & 3 of that Renovation.
6 FY2016 Includes $150,000 transferred from the Appropriation Committee Reserve Fund.
7 FY2014 appropriation includes $100,000 from the CPF for D &E for the initial build -out at 39 Marrett Road for use
as the Community Center; however, that is being shown in the Municipal section as part of the funding for that
Center.
8 Expect $381,221 MSBA contribution which would reduce the Town's expense to $616,779.
9 FY2015 for Clarke School Auditorium & Elevator
10 FY2012 for Lexington High School Science Lecture Hall Seats
11 The FY2016 appropriation may be rescinded as that work has been included in that school's renovation under
the proposed Middle Schools Building Projects seeking FY2017 funding.
26
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Recreation
Recreation Department programs are funded from three sources:
• General -Fund Tax Levy (e.g., used for neighborhood playgrounds, athletic fields, and
basketball court improvements if not recommended by the CPC for use of the CPF)
• Recreation & Community Programs Enterprise Fund (e.g., used for fee -based activities such as
Pine Meadows Golf Course, Irving H. Mabee Pool, Old Reservoir, and tennis courts). Fee collections
for Enterprise Fund -based activities are weather dependent and can vary from year to year. The
Recreation Enterprise Fund makes an annual debt - service payment of $100,000 per year for Lincoln
Fields (ending in February 2018). It also makes an annual indirect payment to the Town that in FY2016
will be $238,272. For the FY2017 funding request from this source, see Article 9.
• CPA funds (available for preservation of recreation facilities, including those for fee -based
activities). CPA monies have enabled some large projects which otherwise might not have been
financially viable. For example, the Center Drainage Project (underlying LHS playing fields) received
$2,392,754 from the CPF from FY2011 through FY2013. 2012 amendments to the CPA now allow
CPA funding to replace playground equipment and perform other rehabilitation work on fields not
originally purchased with CPA funds. For the FY2017 funding requests from this source, see
Article- 8(h -n).
Recreation 5 -Year Capital Appropriation History All Sources
Program
FY2012
FY2013
FY2014
FY2015
FY2016
Athletic Fields
2015/2016
$60,000
$65,000
$100,000
$85,000
Park, Playgrounds, & Tot Lots
Middle Schools (6 -8)
$185,000
$147,500
$150,000
$123,000
Pine Meadows Golf Course
$46,000
$75,000
$51,000
$68,000
Swimming (Old Res & Center)
6,584
1 6,734
6,866
Center Playfields Drainage
$911,863
$605,718
Town Pool Renovations
$165,000
Lincoln Fields Improvements
$565,000
$620,000
$650,000
Accessible Study
$78,000
Totals
$1,076,8631 $896,718
$852,5001 $921,000
$1,004,000
Schools
Overview
The Lexington Public Schools (LPS) provide educational, athletic, and club activities for students in
grades Kindergarten -12. This is the enrollment for the current and the two previous academic years:
Enrollment in Lexington Public Schoolst
tEnrollment figures are those as of October 1st as required by
the State's Department of Elementary and Secondary
Education (DESE) for each academic year.
Pre - school programs are also offered by the LPS. The number of children in Pre -K is variable, but the
number of special - education children needing a full -day placement vs. a half -day placement has been
rising which has added significantly to the pressing need for additional Pre -K classrooms.
27
Academic Year
Grades
2013/2014
2014/2015
2015/2016
Kindergarten (K) -5
2,925
3,024
3,054
Middle Schools (6 -8)
1,657
1,616
1,646
High School (9 -12)
2,002
2,094
2,166
Totals
6,584
1 6,734
6,866
tEnrollment figures are those as of October 1st as required by
the State's Department of Elementary and Secondary
Education (DESE) for each academic year.
Pre - school programs are also offered by the LPS. The number of children in Pre -K is variable, but the
number of special - education children needing a full -day placement vs. a half -day placement has been
rising which has added significantly to the pressing need for additional Pre -K classrooms.
27
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
LPS currently own and operate six elementary- school buildings, two middle - school buildings, and the
high- school complex of four, freestanding, academic buildings and a field house. Central Office
( "Administration ") personnel and services are located in what had been the old Harrington School. In
addition, the old Harrington houses elements of the Lexington, Arlington, Burlington, Bedford, Belmont
(LABBB) Collaborative and LPS Pre -K programs. The maintenance of those fourteen buildings is
overseen by the DPF.
Perhaps the most important capital issue facing LPS is the fact that the school system has an enrollment in
Pre -K through middle school that is over the system capacity, so the increasing enrollment presents a
growing pressure on the schools from a building - capacity perspective.
• Pre -K: Currently there is no plan to add additional capacity to address the growing needs at the
Pre -K level.
• Elementary Schools: To partially address the current overcrowding at the Elementary level, the
LPS will be adding six modular classrooms: two each to Bowman, Bridge, and Fiske schools. In
addition, the LPS desires to replace the current 21- classroom Maria Hastings School with a new
30- classroom school at a cost of approximately $60 million, gaining nine additional classrooms.
The MSBA will partner with Lexington to provide approximately 30% of the cost. It should be
noted that this plan is not expected to fully alleviate the overcrowding in the elementary schools.
Currently in grades K -5 LPS have taken art, music and other space to form 10 classrooms beyond
the designed capacity of the set of K -5 schools. Even with these added classrooms there is
expected to be a need for another 6 -12 classrooms to eliminate the overcrowding, by the start of
the 2019 -2020 school year, depending on whether or not the modular classes are removed when
Hastings comes on line and based on the median enrollment projection.
• Middle Schools: The School Committee also desires to do extensive renovations to the Clarke
and Diamond Middle schools, gaining capacity for 3.5 teams (with a planning capacity of
86 students /team) at a cost of about $67M (See this Committee's separate report to the
March 21, 2016, STM 2016 -3, Article 2). This is expected to accommodate the median
enrollment projections out to the 2019/2020 school year (and likely to 2020/2021).
While capital projects for the LPS buildings and their environs are managed by the DPF, there are often
requests for capital appropriations directly managed by LPS in the following four areas.
School Technology Program
There is a long -term plan to upgrade technology throughout the schools by replacing the oldest
computers, peripherals, projection systems, network- delivery systems, and other associated hardware and
software to use as enhanced instructional and administrative tools. (See Article 13(b))
Classroom and Administrative Furniture
On an annual basis the school department replaces and/or repairs old or outdated furniture such as student
and teacher desks, chairs, tables, filing cabinets and other basic furnishings. In addition to classroom and
office furnishings, other system -wide furnishings include conference and cafeteria tables, bookshelves,
and storage units. In FY2016, a District Furniture Assessment Analysis was funded that will provide
important insight into the on -going management of that expensive asset base, provide for enhanced reuse
and/or repair of existing furniture, and help tailor new requests to the minimum quantity, type, and costs
of furniture that is needed to support the educational programs. While the initial results of that analysis
are not yet in hand, there is an FY2017 request for needed furniture. (See Article 13(a))
Food - Service Equipment
Food - service operations in all schools serve hot and cold meals to thousands of students each school day.
It is essential to purchase and maintain equipment for preparing and maintaining cooked items and that
provides for safe distribution. The food - service operations are contracted to a private vendor, but the
purchase of equipment is the responsibility of the school system. To the extent practical, such purchases
28
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
are funded from the Food- Service Revolving Fund and in FY2017, that is the case with $35,000 being
budgeted for that purpose.
Traffic Mitigation for Safety
While traffic mitigation to improve safety has been a Capital request in past years, there is no FY2017
request for further School - District -wide studies as that effort continues using the previous appropriation.
(The implementation of any projects that result from such studies would be presented to a Town Meeting
for execution, most likely, by the DPW.
School 5 -Year Capital Appropriation History All Sources
Program
FY2012
FY2013
FY2014
FY2015
FY2016
Technology
$737,000
$1,002,000
$1,213,000
$1,110,000
$1,378,000
Classroom Furniture
$150,000
$83,000
$281,031
$261,594
$317,500
Food Service Equipment*
$64,000
$256,000
$140,000
$82,500
Time Clock /Time Reporting System
$410,000
$145,000
$30,000
$208,000
School Traffic Mitigation for Safety
$575,000
$786,000
$462,000
$30,000
$192,000
School Defibrillatror Replacement
$30,500
Totals
$951,000
$1,085,000
$1,524,031
$1,432,094
$1,986,000
Information Services Department (IS)
"Mission: The Information Services Department provides information technology services and resources
to all Town staff, including accounting and payroll applications, along with other core technology related
services for municipal and school departments.
"Budget Overview: The Information Services Department (IS) supports, maintains and manages the
Town's information technology systems (hardware, software and web sites) that are critical elements of
service delivery and program management for all of the Town's departmental operations. Services
provided include: hardware and software support for all information technology activities in all municipal
operations; staff training; maintenance of financial management hardware and software (MUNIS) that
serves town and school departments; electronic mail and internet access; support of the Town's website
on the internet and intranet; phone voice over internet protocol (VoIP) infrastructure and applications;
head end management and support; and co- management, with School Department Information
Technology staff, of the Town's wide -area network that connects 30 town and school buildings."
[Brown Book, Page X -23]
There are two FY2017 requests for capital upgrades to the IS infrastructure. (See Articles 10(m & n))
IS 5 -Year Capital Appropriation History All Sources
Program
FY2012
FY2013
FY2014
FY2015
FY2016
Public Safety Radio Connectivity
$50,000
Telephone System Replacements
$591,000
$146,000
$260,000
$52,000
MIS Technology Improvement Program
$165,000
$256,000
$140,000
$140,000
Town -wide Electronic Documentation
Management System
$410,000
$145,000
$60,000
Totals
$575,000
$786,000
$462,000
$400,000
$192,000
Affordable Housing
The Capital Expenditures Committee recognizes that to provide for the needs of its residents and to meet
the requirements of State law, the Town must plan and budget for the creation of units of affordable
housing, in parallel with the continuing private production of market rate homes. Following is a brief
primer on the requirements of State law and Lexington's efforts to provide affordable housing.
29
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
The Lexington Housing Partnership (LHP) is a 14- member board of Town residents appointed by the
Board of Selectmen to 3 -year terms. The LHP was instrumental in Lexington's adoption of the CPA in
2006, as housing is one of the project categories that may be financed with funding under that Act. The
LHP's primary mission is to keep Lexington residents informed of the Town's housing needs and to plan
and advocate for the preservation and creation of affordable housing units on an ongoing basis.
The Lexington Housing Authority (LHA) was created under Massachusetts General Law,
Chapter 121B, Section 3, passed by the State legislature in 1969. Under the statute, municipal housing
authorities manage State- and Federally- subsidized housing units and administer Federal housing
vouchers to individuals and households who qualify. Four members of the LHA are elected, and a fifth is
appointed by the Governor. As of May of this year, the LHA will own or manage 244 units, which
include one - bedroom units for elderly or disabled residents at Countryside Village, Greeley Village, and
Vynebrooke Village, as well as 18 two -to- four - bedroom units scattered throughout the Town. The LHA
also administers 78 housing vouchers, which are used by households to pay private landlords. Depending
on the size and type of housing unit, the LHA's wait time for eligible households varies from 11/2 to 8
years.
The Lexington Housing Assistance Board (LexHAB) is unique to Lexington. It was founded in 1983 by
a group of citizens concerned about the need for affordable and transitional housing for Lexington
residents experiencing economic difficulties. With initial contributions from the developers of the
Brookhaven Life -Care Living Facility and the Potter Pond condominium, LexHAB acquired attached and
detached rental - housing units, which now total 64. They are administered by the volunteer 7- member
Board, which uses rents to maintain and improve the units as needed. Since Lexington's adoption of the
CPA in 2006, Town Meeting has approved annual allocations of CPA funds to LexHAB for the
acquisition of additional units and, recently, for the construction of units on Town land. LexHAB also
maintains a reserve fund to be used to purchase units on which the deed restrictions maintaining their
affordability may expire.
Massachusetts General Law Chapter 40B, passed in 1969, is the State statute that requires each
municipality in the Commonwealth to have 10% of its housing "affordable" as defined by the statute and
its regulations. An affordable unit is defined as one that could be purchased or rented by a household
receiving income of up to 80% of the Area Median Income (AMI), assuming that the household spends
no more than 30% of that income on housing. AMI for the Greater Boston Area is adjusted annually, and
varies according to household size. To be maintained as affordable, a unit must be subject to a long -term,
preferably perpetual, deed restriction limiting its sale price to the affordable level as determined at the
time of sale. To encourage the creation of more rental units, the statute also provides that if a
rental - housing development deed - restricts 25% of its units, all of the rental units will count as part of the
town's Subsidized Housing Inventory (SHI), even though 75% of them are actually priced at market rate.
To avoid unlawful discrimination, the State requires affordable units coming available to be assigned by a
lottery among applicants whose eligibility has been established.
Lexington's SHI. The housing units administered by the LHA and those LexHAB units which have been
assigned under the State's lottery procedure all count on Lexington's SHI. In 2007, the completion of the
rental complex Avalon at Lexington Hills gave the Town 387 additional rental units, all of which count
on the Town's SHI, although only 25% of them are deed - restricted. (Prior to including these units, 7.3%
of Lexington's housing was on the SHI.) This put Lexington's affordable housing (per the statutory
definition) at 11.2 %, making Lexington one of only 50 of the 351 Massachusetts municipalities that have
met the statutory 10% requirement. (However, it should be noted that the actual percentage of housing
units that are subject to deed restrictions maintaining them as affordable is closer to 5 %.)
If the Town's SHI falls below 10% of Town -wide housing units, the statute provides that private
developers who deed - restrict 25% of units in their projects may not be subject to the density restrictions
of Lexington's zoning bylaw, allowing them to build larger and more densely sited subdivisions than
Lexington would otherwise allow. Prior to reaching 10 %, Lexington saw such a "40B project"
constructed on Lowell Street.
30
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
The Community Preservation Act (CPA) provides that 10% of each year's revenue under the Act (i.e.,
the designated tax surcharge revenue, plus what is now partially matching State contribution, and interest
earned on the Community Preservation Fund (CPF)) be allocated for community (affordable) housing.
Since Lexington's adoption of the Act in 2006, the Town has relied primarily on the CPF to create and
support community housing. Funds allocated to LexHAB have been the primary means of adding
affordable units to Lexington's inventory. In keeping with its original practice of acquiring scattered units
throughout the Town, LexHAB has requested CPA allocations to purchase and rehabilitate individual
attached and detached homes, which are then deed - restricted and rented to eligible households.
The CPC has established guidelines with regard to housing purchases with CPA funds, and in 2012,
capped the amount available for any one purchase and rehabilitation project at $525,000. For FY2012 and
again for FY2013, LexHAB requested CPA allocations of $450,000 in order to have funds on hand to
purchase properties when they became available and not lose a chance because of the annual Town
Meeting appropriation cycle. However, as housing prices in Lexington have continued to rise, there are
few, if any, opportunities to purchase and rehabilitate properties within the guidelines.
For FY2014, LexHAB sought another annual allocation of $450,000 for the creation of new affordable
units on Town -owned land already designated for affordable housing, rather than for the purchase of an
additional existing home. Town Meeting rejected LexHAB's application because it considered that the
number and style of units had not yet been determined with sufficient specificity.
LexHAB is currently in the construction phase of a four -unit project on Fairview Avenue, which has been
financed entirely through LexHAB's existing reserve and did not require Town Meeting approval for
funding.
There are two parcels of land purchased by the Town in 2009 with CPA funds that include portions
specifically designated for affordable housing: the Busa Farm property on Lowell Street and the Leary
property on Vine Street. While the greater part of the Busa property was designated open space for a
community farm, approximately one half acre along Lowell Street was designated for affordable housing.
LexHAB's FY2015 application for $750,000 in CPA funds was approved by Town Meeting to be added
to funds on hand for the creation of six housing units in two buildings on the Busa land. The project is
being developed as a Local Initiative Program (LIP) which will require an application for approval by the
Lexington Board of Appeals. In February, 2016, the Town deeded the designated parcel to LexHAB as
the first step in this process, and the LIP application is expected to be completed in the next few months.
The Town has designated 13.5 acres of the Leary property (once a dairy farm) for open space and 0.7
acres abutting Vine Street for affordable housing. A committee appointed by the Board of Selectmen
investigated the potential of the parcel and recommended that six attached units in two buildings be built
on the housing portion. In 2011, Town Meeting rejected a LexHAB application for design funds for this
project, and no further action is pending while LexHAB addresses its current projects at Fairview Avenue
and Lowell Street.
Housing units administered by the LHA are subsidized by the Commonwealth of Massachusetts (Greeley
Village and Vinebrook Village) or the Federal government (Countryside Village). However, in recent
years State and Federal contributions toward maintenance and improvement of these housing units has
been inadequate, despite the LHA's annual application for grants. The Town may use CPA funds for the
creation and "support" of housing, defined as capital improvements. CPA funds allocated to the LHA to
date have been for capital projects to keep existing units functional and in compliance with legal
standards. Appropriation of FY2013 CPA funds, along with a grant from the State's Department of
Housing and Community Development, allowed for the construction of four handicapped accessible units
at Greeley Village that will bring it into compliance with statutory accessibility requirements, as well as
adding to Lexington's SHI. These units are expected to be ready for occupancy by this May.
The Lexington Planning Department and the LHP assisted the Metropolitan Area Planning Council
(MAPC) in preparing a draft Housing Production Plan for Lexington, which was accepted by the Board of
Selectmen in March, 2014. The Board has not determined which portions of the Plan to implement, and
this Committee has not vetted its contents. While allocations for affordable housing have been made each
31
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
year since Lexington's adoption of the CPA, the number of new housing units actually produced or in
process over that time has not kept pace with the creation of market rate units.
The CPC is recommending additional community - housing funds for FY2017. (See Article 8(e & f))
CPA - Funded Community Housing 5 -Year Appropriation History
All Sources
'Total project cost was $1,110,673 of which $300,000 was paid by a State grant.
2Total project cost was $190,734 of which $18,000 was paid by a State Grant.
3Total project cost was $901,653, of which $601,102 was paid by a DHCD grant.
4The 2014 ATM voted to add the requested sum of $750,000 to funds already held by LexHAB: $84,653 in unused
funds from the FY2012 allocation and $450,000 in unused funds from the FY2013 allocation; fora total of
$1,284,653 for use in building community housing at the Busa Farm site.
5The purchase price was $520,000 and there were $98,000 needed for purchase - associated costs. The acquisition
is for both Community Housing and Open Space, and final square footage and cost have not yet been allocated
between those two uses so, for now, the full FY2016 amount is shown here and also shown in the funding history
for Open Space.
Planning
The mission of the Planning Board and the Planning Department is to envision the Lexington that will
best serve the needs and preferences of its residents and to work toward realizing that vision by managing
growth and change. Among its responsibilities is transportation planning.
In 2014, the existing Traffic Safety Advisory Committee (TSAC) was dissolved by the Board of
Selectmen, and the Town Manager appointed a working group, the Transportation Safety Group (TSG),
in its place. The change is intended to allow staff to evaluate requests, develop proposals, and move to
implementation in a more timely fashion. The TSG receives input from liaisons from the Commission on
Disability, and the Bicycle, Sidewalk, and Transportation Advisory Committees, and brings proposed
projects or regulation changes to the Town Manager. Related funding requests at the design stage may
then go to the Planning Department that manages an appropriation to accomplish such designs. (The
projects ultimately move to the Department of Public Works, for example, for implementation.)
This year is the first time that Town Meeting is being presented with a Capital - related proposal from the
Planning Department. The proposal reflects the Town's current focus on transportation planning. (See
Article 10(q))
32
FY2012
FY2013
FY2014
FY2015
FY2016
Construction of Vynebrooke drainage
system (LHA)
$364,800
Set aside for purchase of properties as
available (LexHAB)
$450,000
Construction of 4 handicapped accessible
units at Greeley Village (LHA)1
$810,673
Set aside for purchase of properties as
available (LexHAB)
$450,000
Replacement of doors at Greeley Village
(LHA)2
$172,734
Vynebrook Village Renovations
(replacement of roofing, siding,exterior
doors) (LHA)3
$300,551
Set -aside for development of community
housing at Busa Farm on Lowell St
(LexHAB)4
$750,000
Property Purchase 241 Grove Street
(Town)5
$618,000
Totals
$814,800
$1,260,6731 $172,734
$1,050,5511 $618,000
'Total project cost was $1,110,673 of which $300,000 was paid by a State grant.
2Total project cost was $190,734 of which $18,000 was paid by a State Grant.
3Total project cost was $901,653, of which $601,102 was paid by a DHCD grant.
4The 2014 ATM voted to add the requested sum of $750,000 to funds already held by LexHAB: $84,653 in unused
funds from the FY2012 allocation and $450,000 in unused funds from the FY2013 allocation; fora total of
$1,284,653 for use in building community housing at the Busa Farm site.
5The purchase price was $520,000 and there were $98,000 needed for purchase - associated costs. The acquisition
is for both Community Housing and Open Space, and final square footage and cost have not yet been allocated
between those two uses so, for now, the full FY2016 amount is shown here and also shown in the funding history
for Open Space.
Planning
The mission of the Planning Board and the Planning Department is to envision the Lexington that will
best serve the needs and preferences of its residents and to work toward realizing that vision by managing
growth and change. Among its responsibilities is transportation planning.
In 2014, the existing Traffic Safety Advisory Committee (TSAC) was dissolved by the Board of
Selectmen, and the Town Manager appointed a working group, the Transportation Safety Group (TSG),
in its place. The change is intended to allow staff to evaluate requests, develop proposals, and move to
implementation in a more timely fashion. The TSG receives input from liaisons from the Commission on
Disability, and the Bicycle, Sidewalk, and Transportation Advisory Committees, and brings proposed
projects or regulation changes to the Town Manager. Related funding requests at the design stage may
then go to the Planning Department that manages an appropriation to accomplish such designs. (The
projects ultimately move to the Department of Public Works, for example, for implementation.)
This year is the first time that Town Meeting is being presented with a Capital - related proposal from the
Planning Department. The proposal reflects the Town's current focus on transportation planning. (See
Article 10(q))
32
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Economic Development
The Economic Development Office works to encourage new investment and support our local
businesses —big and small. The Economic Development Office serves as a liaison for businesses and
works to address business - related issues from parking to updating land use policy. The Office also works
to retain and expand local businesses by providing information, conducting research, and leveraging State
economic development tools and resources designed to improve the business environment. The Office
also cultivates and maintains relationships with State -level partners for business development and
infrastructure investment opportunities.
In addition, the Office works to leverage economic opportunities from tourism, including The Visitors
Center, which serves as a gateway for people who come to visit Lexington every year. The Visitors
Center operates with sales revenue generated from the gift shop.
This year there are two capital – funding requests from Economic Development: The Grain Mill Alley
Design Implementation (see Article 8(o)) and Parking Meter Replacements —Phase 2 (see Article 10(p)).
(The sub - Article for Visitor Center Renovation (Article 8(d)) is being recommended by the BoS for
Indefinite Postponement,)
Economic Development 5 -Year Capital Appropriation History (All Sources)
Program
FY2012
FY2013
FY2014
FY2015
FY2016
Battle Green Master Plan
$50,000
Lexington Center Pocket Park
$21,500
Grain Mill Alley
$18,000
Totals
$50,000
$0
$21,5001 $0
$18,000
33
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Warrant - Article Explanations and Recommendations
Cites of the "STM Town Warrant" refer to the "Town of Lexington Warrant for the Special
Town Meeting 2016 -3 ", February 1, 2016. Cites of the "ATM Town Warrant" refer to the
"Town of Lexington Warrant for the 2016 Annual Town Meeting", January 25, 2016. Cites of
the "Brown Book" refer to the "Town of Lexington Fiscal Year 2017 Recommended Budget &
Financing Plan", February 29, 2016.
Article 8: Appropriate the FY201 7
Community Preservation
Committee Operating Budget
and CPA Projects (Multiple
Categories)
Funds
Requested
Funding
Source
Committee
Recommends
$1,533,644
CPF (Cash)
See Below
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(a) Munroe Tavern Archaeological
Dig (Historic Resources)
N/A
CPF (Cash)
Indefinite Postponement
(5 -0)
"The Lexington Historical Society plans to add an addition to the Munroe Tavern to house archives and
make them more accessible to the public. Their FY17 request for $15,000 would fund the required
archaeological dig that precedes construction. In addition to the dig, the project would also include a
ground penetrating radar survey of the entire Munroe Tavern site. The survey can help identify other
significant features on the property worthy of future exploration."
[Brown Book, Page XI -25]
The Historical Society has requested what had been a request of $15,000 be deferred until after resolution
of an appeal to the Massachusetts Land Court of a variance granted by the Zoning Board of Appeals
regarding that addition. As that resolution is not anticipated before dissolution of this Annual Town
Meeting, this Committee recommends Indefinite Postponement.
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(b) Munroe Center for the Arts
Window Study (Historic Resources)
$30,000
CPF (Cash)
Approval (5 -0)
"The Munroe Center for the Arts seeks funds to complete a study of the 117 windows at their facility. The
windows are believed to be original to the 110 year -old building and thus in poor condition. The proposed
engineering study will provide recommendations for the replacement or restoration of the windows,
construction documents and cost estimates. The Munroe Center anticipates that additional CPA funds will
be requested in FY18 to complete the replacement or restoration, based on the study's recommendation."
[Brown Book, Page XI -19]
34
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description (CPA Category
Amount
Requested
Funding
Source
Committee Recommends
(c) Lexington Arts & Crafts Society
Parsons Gallery Lighting Renovation
(Historic Resources)
$24,280
CPF (Cash)
Disapproval (5 -0)
"The Lexington Arts and Crafts Society plans to remove and replace the lighting system in its Parsons
Gallery and requests $24,280 in CPA funds to complete the renovation. The Society is also contributing
private funds towards the project. After 40 years of use, the existing light fixtures are worn, some are
electrically unsafe or cannot be aimed or adjusted and the track system is failing in some locations. The
proposal includes replacement of all current fixtures and the track system with an LED system designed
for an art gallery."
[Brown Book, Page XI -25]
While not challenging this project's eligibility under the CPA, this Committee does not consider the use of
our CPF for only interior renovation to a private structure to be a good use of those fiuna's and believes it
would set an unwarranted precedent. For these reasons the Committee unanimously opposes the request.
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(d) Visitors Center Renovation
(Historic Resources)
N/A
N/A
Indefinite Postponement
(5 -0)
[Town Warrant, Page 12]
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(e) Keeler Farm Community
Housing Acquisition (Community
Housing)
$185,000
CPF (Cash)
Approval (5 -0)
"LexHAB requested $185,000 to potentially fund the purchase of one unit of affordable housing at the
new Keeler Farm development. The request was presented as a placeholder since LexHAB is pursuing
alternate funding for the purchase. If received, the alternate funding would be used to offset a portion of
the purchase price for the property."
[Brown Book, Page XI -25]
The purchase is expected to close this May. While this project is requesting the full amount from the CPF,
the Town has a currently available $34,671 share of the Federal grant under the U.S. Department of
Housing and Urban Development's HOME Investment Partnerships Program (HOME) and is expecting
to have available about the same amount in the next round of HOME funds. (That next round's funds are
expected to be available this November.) As both of amounts are provided to the Town, they will be
deposited in the CPF — effectively reimbursing the CPF.
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(f) Greeley Village Rear Door and
Porch Preservation (Community
Housing
$263,250
CPF (Cash)
Approval (5 -0)
"The Lexington Housing Authority (LHA) requests CPA funds to help finance the preservation of all rear
exit doors and porches at Greeley Village. LHA has identified the failing doors and porches as priority
needs and will utilize CPA funds in conjunction with an allocation received from the State. The proposal
includes replacement of the dilapidated rear doors with new doors and doorframes. The rear porches
would be rehabilitated with new steps and railings."
35
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
[Brown Book, Page XI -25]
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(g) Wright Farm Barn Needs
Assessment and Feasibility Study
(Open Space)
$35,000
CPF (Cash)
Approval (5 -0)
"At the 2012 Annual Town Meeting, voters approved the purchase of a significant portion of the Wright
Farm, a 12.6 acre parcel of land located on Grove Street. The Wright Family retained one lot
(approximately one acre), including a house, garage and barn on which there was granted an option of
later purchase by the Town. At the 2015 Annual Town Meeting, voters approved $618,000 to fund the
purchase of the remaining parcel of land by the Town, including the barn, which is in some disrepair. This
project requests funds to conduct a feasibility study of the barn to determine if it can be utilized as an
environmental education facility. The feasibility study would consist of a structural analysis, needs
assessment and architectural assessment."
[Brown Book, Page XI -20]
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(h) Antony Park Construction Fund
(Recreation)
$60,000
CPF (Cash)
Approval (4 -1)
"In 2010, the Board of Selectmen authorized the Tourism Committee to build a park within Tower Park
to commemorate Lexington's sister city, Antony, France. The Town has worked with the Tourism
Committee to install a water line at the site and complete initial grading but bids for further construction
came back with exceedingly higher costs than what was raised in private donations. This request is for
additional funds to complete the construction and supplement private donations. The design will include a
sitting wall, pathways, landscaping and a memorial linking the two cities."
[Brown Book, Page XI -23]
The one member's opposition to this request is based on two concerns: 1) The appropriateness of this
request in a time of extraordinary fiscal pressures; and 2) The precedent that funding this project may set
for morphing what was an agreed -to privately funded project into a private- public partnership when the
cost grows beyond the promised private - funding amount.
While this Committee normally is averse to providing Town funds to supplement the funds raised
privately for a project that originally was contemplated to be entirely privately funded, in this instance an
exception is being made. This Committee finds completion of this Park as represented to the city of
Antony, France, has become a responsibility of the Town. In addition to the funds requested here, the
Tourism Committee has raised over $60, 000 and secured a $5, 000 grant received from the Community
Endowment of Lexington to be applied to meet the expense of completing the Park.)
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(i) Minuteman Bikeway
Wayfinding Signs Implementation
(Recreation)
$120,000
CPF (Cash)
Approval (4 -1)
"The 2015 Annual Town Meeting approved $39,000 to fund the design of wayfinding and etiquette
signage relating to the Minuteman Bikeway in Lexington. This FY17 request would fund the purchase
and installation of approximately 220 signs containing information on bikeway access and etiquette and
nearby attractions. The signage is one of the recommendations in the report entitled `Navigating the
36
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Minuteman Bikeway' which was completed with the cooperation of the Bicycle Advisory Committee and
representatives from the towns of Arlington and Bedford."
[Brown Book, Page XI -23]
This request will fund the purchase and installation of "wayfinding," intersection (street information) and
etiquette signage for solely the Lexington portion of the Minuteman Bikeway. This funding request will
not be used to promote privately -owned commercial entities/businesses.
The one member's opposition to this request is based on two concerns: 1) This project will not have
continuity with Bikeway signage in Arlington and Bedford as those communities have not formally
agreed to use the same designs along their portions of the Bikeway, and 2) The need for these amenities in
a time of significant fiscal pressures.
roject Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(j) Town Pool Renovation Design
and Engineering Costs (Recreation)
$166,000
CPF (Cash)
Approval (5 -0)
"This request will partially fund Phase III of a multi -phase renovation program to the Irving H. Mabee
Pool Complex. Phases I and II (approved in 2010 and 2011) are complete. The FY17 request seeks
funding to determine the design and engineering costs for replacement of the existing filtration system
and additional work required to ensure the successful operation of the pool complex. It is expected that a
subsequent FY18 request will fund the construction and implementation of the proposed Phase III
upgrades."
[Brown Book, Page XI -19]
roject Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(k) Park Improvements —Hard
Court Resurfacing (Recreation)
$61,000
CPF (Cash)
Approval (5 -0)
"The FY17 request is for $61,000 to rehabilitate the basketball courts at Rindge Park and Kineens Park.
This project will include reconstruction of the courts and installation of new backboards and poles. The
current surfaces have extensive cracks and frost heaves which require reconstruction. It will also include
funding to purchase and permanently install a bike rack at each site."
[Brown Book, Page XI -24]
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(1) Granite Forest Pocket Park
Construction at Lincoln Park
(Recreation)
$30,000
CPF (Cash)
Disapproval (5 -0)
"This project proposes construction of a pocket park within Lincoln Park, creating a greenway corridor
that will connect the lower park to the upper park. The request for $30,000 in CPA funds would
supplement $45,000 in private donations raised by the Lincoln Park Sub- Committee. Design plans call
for the installation of granite benches and fixtures and 11 granite pieces donated from the site of the Isaac
Mulliken House will be utilized for that purpose."
[Brown Book, Page XI -25]
This was presented as a private project, which has not previously been part of the Town's Capital Plan
and the proponent has adequate resources to provide the final increment of needed funding. This
Committee unanimously opposes this request.
37
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(m) Park Improvements — Athletic
Fields (Recreation)
$120,000
CPF (Cash)
Approval (5 -0)
"The FY17 request is for $120,000 to renovate the Adams Park Multipurpose Athletic Field located
behind the Waldorf School. Renovations will include laser grading the athletic field, grading for proper
drainage and adding permanent park benches. The athletic field is utilized by the Waldorf School and
youth organizations and undergoes excessive wear. Timely renovations and replacements are critical in
order to provide safe and playable fields for all user groups."
[Brown Book, Page XI -24]
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(n) Park and Playground
Improvements (Recreation)
$75,000
CPF (Cash)
Approval (5 -0)
"Replacement of the 40 year -old safety fencing at the Center Recreation Complex and at the Muzzey
Multipurpose Field comprises this FY17 request. Frost heaves have caused the fence posts to come out of
the ground, resulting in fencing that has fallen over. The proposed improvements include the removal,
disposal and installation of new chain link fences at both locations. The project also includes installation
of an eight foot fence next to the baseball and softballs fields at the Center Recreation Complex to
minimize balls from hitting cars along Worthen Road."
[Brown Book, Page XI -24]
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(o) Grain Mill Alley Design
Implementation (Open Space)
$214, 114
CPF (Cash)
Approval (4 -1)
"This project is pending acceptance of a legal agreement between the Town and the property's adjacent
property owners. If the project moves forward, the request would bring the conceptual design to
completion and fund construction of the project."
[Brown Book, Page XI -20]
Since the Brown Book was published, this project has been downsized from the most - recently
contemplated scope. That scope entailed development of the entire Alley from Massachusetts Avenue
through to Edison Way (adjacent to the Minuteman Commuter Bikeway); however the middle section is
privately owned and one of the abutters would not agree to what was planned for that section. The project
now consists of development at just the two ends —which are Town -owned property. This is the latest
Concept Plan:
GRAIN MILL ALLEY
Town of Lexington
CONCEPT PLAN. Mas achuses Ave Si Alternative Transportation Node
38
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
What is shown is that the Massachusetts Avenue end would have features to make it a gathering space:
specimen tree in
plant bed wI lighting
prick paving
fixed super seatin
w/ power outlet
& storage
and the Edison Way end would be an "Alternative Transportation Node" that provided a safer transition
for those using the Bikeway to the Alley, have other, bicycle - oriented features, and include signage to
identify the types of business —but not specifc business names —to be found in the Town Center:
bikeway pull -off,
stone dust
concrete walk
fixed seating
specimen tree in
plant bed w/ lighting
'V
raised crossing,
bituminous concrete
(as grading allows
to meet existing
alley grades)
drain
bike racks
signage
w/ power outlet
& bike repair tools
While the total, estimated, cost is $219,114; $5,000 remains from the previous appropriation for the
design of this project that can be added to the amount of this new funding request. The total budget —
covering the final design effort (including bid documents), the construction cost, and a 30% contingency
amount — consists of $141,574 for the Node end and $77,540 for the gathering -space end.
The one member's opposition to this request is based on the following: 1) This Grain Mill Alley "activity
corridor" has been designed at either end of the Bank of America parking lot /ATM drive - through, both in
active use, encouraging activity by pedestrians including children in a private alley with no sidewalk; and
2) Center Streetscape continuity: strong concerns about the soundness of installing new bench and
39
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
sidewalk materials, when that Streetscape project has not yet made these design decisions for the entire
project. Building this project outside that Streetscape may well result in two contractors using different
types of design/materials /colors in a prominent location on Massachusetts Avenue.
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(p) CPA Debt Service
$3,289,721
CPF (Cash)
Approval (5 -0)
[ "CPA Fund — Projected Revenues and Expenditures," February 29, 2016, prepared by the Town's
Finance Office]
Project Description (CPA Category)
Amount Requested
Funding Source
Committee Recommends
(q) Administrative Budget
$150,000
CPF (Cash)
Approval (5 -0)
[Brown Book, Page XI -15, Cash Capital (Table VII), Footnote 1 ]
Of the request:
$50,000 is for the planning, legal, survey and appraisal work associated with the acquisition of
open space. Such funds will enable the Conservation Commission to complete the due diligence required
to prepare for a land acquisition. While other Town projects use "study monies" to investigate the benefits
of a particular project, the Conservation Commission does not have the advantage of this type of
lead -time. It must often act quickly to evaluate a property through legal, survey and appraisal work.
Without designating these funds for open space planning, the CPC's charge of allocating a portion of its
revenues to open -space preservation would be hindered.
The remaining $100,000 funds administrative, legal, membership, and advertising expenses.
Included are funds for a year- round, 3 days /week, administrative assistant (the Town's GF covers the
other 2 days) and $7,900 for membership in the Community Preservation Coalition, a State -wide, non-
profit, organization working on behalf of communities who have adopted the CPA.
If any of these appropriated Administrative Budget funds are not required by the end of the fiscal year,
then that balance will become part of the Undesignated Fund Balance and, thus part of the CPF's total
amount available for later appropriation.
Article 9: Appropriate for
Recreation Capital
Projects
Funds Requested
Funding Source
Committee Recommends
$65,000
Recreation &
Community
Programs EF (RE)
Approval (5 -0)
"This FY17 request will fund the reconstruction of the 4th putting green and the men's tee box on the 8th
hole. The unfavorable contours on the 4thgreen have resulted in significant turf injury during the last
several winters. Poor surface drainage and underlying drainage have resulted in significant winter kill and
a poor putting surface from the loos of turf grass. A Senior Agronomist for the USGA and Pine
Meadow's golf course architect have recommended reconstruction of the fourth green to include proper
drainage and construction methods. The new green should eliminate past problems of turf loss and
disruption of play to golfers supporting Pine Meadows.
"Reconstruction of the men's tee box on the 8th hole (middle tee) would also be funded under this
request. The back tee is located in an environmentally sensitive and densely wooded part of the golf
course with very little sun. It's also relatively small, which results in fair turf quality that is just able to
handle the significant play throughout the golf season. A temporary area in front of the back tee was cut
down and is currently used as a middle tee periodically throughout the golf season for the second set of
tee markers. This project would reconstruct the middle tee at a slightly higher elevation and greater size
40
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
with quality soil and a level tee surface. The existing forward and back tee will be used while the new
middle tee is under construction."
[Brown Book, Page XI -24]
Article 10: Appropriate for
Municipal Capital
Funds Requested
Funding
Source
Committee Recommends
Projects and Equipment
$2,700,000
GF (Debt)
Disapproval (5 -0)
$6,068,500 GF (Debt)
+ $2,526,835 GF
(Cash) + $907,000
GF (Free Cash) +
$973,165 Chapter 90
$17,652,125
+ $220,500 Water EF
(Not all
appropriated)
(RE) + $145,500
Wastewater EF (RE)
See Below
+ $6,550,000 State
TIP + $230,625
Parking Meter Fund
+ $30,000 Traffic
Mitigation SF
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) Center Streetscape Improvements
and Easements —Phase 1 of 3
$2,700,000
GF (Debt)
Disapproval (5 -0)
"This project requests funds to improve and restore the sidewalk surface, streetscape and pedestrian safety
in Lexington Center. Project improvements will also include lighting, intersection upgrades and lane
configuration adjustments. Previous appropriations for the project have funded traffic modeling and
design and development plans. Additional requests for construction are expected in future funding cycles.
The estimated total cost of all three phases in $8 million."
[Brown Book, Page XI -5]
This Committee supports efforts to attend to the needed reconstruction of a vital roadway infrastructure,
incorporating safety enhancements for all travelers and, ultimately, to refresh the appearance of the Town
Center to improve its vitality.
We do not find, however, that this Phase 1, as proposed, is ready for implementation. The Board of
Selectmen has just authorized an advisory committee to look at the aesthetic design elements of the
project and its work has not yet begun. There are also serious questions about the timing and phasing of
the work, along with even the extent of Phase 1, in order to achieve the purposes desired. Several
alternatives have been offered regarding ways to move the project forward. Among them are performing
only the full street reconstruction and inherent safety improvements over the current extent proposed for
Phase 1, but without traffic signalization and geometry changes; or performing that reconstruction only of
the area from the Woburn /Winthrop intersection westward that currently has only concrete sidewalks, but
still with the integrated safety work, including the signalization. These alternatives need to be developed
sufficiently to permit the Board to reach a consensus on what to present to Town Meeting.
While this Committee would welcome a revised proposal, at this or a subsequent Town Meeting, to
address the first elements of the project, including the intersection, in this Committee's view there
remains too much uncertainty with this project as currently proposed. Therefore, this Committee is
unanimously opposed to the current request.
41
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(b) DPW Equipment!
$755,000
$449,000 GF
(Debt) +
$15,000 GF
(Free Cash) +
$145,500
Water EF (RE)
+ $145,500
Wastewater
EF (RE)
Approval (5 -0*
"This is an annual request to replace equipment that is beyond its useful life and whose mechanical
condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an
inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and
specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other
projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's
operations would be handicapped due to equipment down time and excessive repair costs. The FY2017
request, by funding source, is shown in the table below. Each piece of equipment is inventoried with
original and current replacement cost, state of condition and replacement time interval. Replacement
intervals vary from 5 to 25 years, and are based on manufacturer recommendations and use (type and
duration). The selection of vehicles to be replaced begins with the proposed replacement date. Then each
vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement
program defines what equipment is expected to need replacement during the next five years, with the
intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Road
Machinery Division, Division Superintendents and reviewed by the Manager of Operations and the
Director of Public Works....
"The table below shows each piece of eauipment recommended and its nronosed financing source.
GF Debt Free Cash Water RE Sewer RE Total
1 -F550 Pick Up with Plow
$9,000
Committee Recommends
$60,500
$60,500
$130,000
1- Rubber Tire Loader with 3 Yard Capacity
$85,000
$85,000
$170,000
2- F450 Dump Trucks with Plows (Public Grounds)
$200,000
$200,000
1- Holder Tractor with Snow Blower (Public Grounds)
$140,000
$15,000
$155,000
1 -F450 Dump Truck with Plow (Highway Division)
$100,000
$100,000
$449,000
$15,000
$145,500
$145,500
$755,000
[Brown Book, Pages XI -6 & 21]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(c) Street Improvements and
Easements
$3,500,000
$2,526,835 GF
(Cash)
+$973,165
Chapter 90
Approval (5 -0)
"This is an annual request for the street resurfacing and maintenance program.
"...Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction
of roadways and roadway related infrastructure including repair and installation of sidewalks. A
preliminary list of the streets to be repaired under this article is currently under development. A pavement
management system is utilized to assist in analyzing the road network and selecting roadways for repairs.
This model is kept updated on a regular basis. The funding requested will provide a level of funding
estimated to move the Town toward a targeted pavement condition index (PCI) of 85."
42
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Street Improvements— Financing Components
Amount
Requested
FY17 St.
Improvements
2001 Override Increased by 2.5% per yea
$639,662
Maintenance of unallocated revenue from FY12 Revenue Allocation Model
$281,234
Maintenance of unallocated revenue from FY13 Revenue Allocation Model
$164,850
FY14 Health Insurance Savings
$1,100,000
Additional FY17 Tax Levy Funding
$341,089
Estimated Chapter 90 Aid
$973,165
$3,500,000
[Brown Book, Page XI -21]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(d) Storm Drainage Improvements
and NPDES Compliance
$340,000
GF (Debt)
Approval (5 -0)
"This is an annual request. $40,000 is estimated for the compliance with the construction related portions
of the National Pollutant Discharge and Elimination System (NPDES) minimum control measures as
mandated by EPA in the storm water general permit issued to the Town. This includes the development
and submittal of the Notice of Intent and Stormwater Management Program (SWMP) as required by the
EPA as well as illicit discharge, detection and elimination. A new EPA NPDES permit is expected to be
issued to the Town in January 2016. Requirements measures include illicit discharge detection and
elimination, and BMP (best management practices) installation and retrofits. $300,000 will be used to
repair /replace drainage structures encountered during the road resurfacing program, repair other drainage
areas of concern in town and improve stormwater issues discovered during the NPDES investigation
work.
"This request will provide funds to restore the function of select town drainage systems. Much of the
town has been developed and old systems are inadequate. There are many trouble spots in the watersheds
of the Vine Brook, Mill Brook, Beaver Brook, and Kiln Brook as well as other areas throughout town.
Recent drainage installation and rehabilitation included Spring Street and Woburn Street. Paul Revere
Road has been completed. Illicit discharge detection and elimination has been ongoing in the Vine Brook
and Mill Brook which are areas identified to have contamination."
[Brown Book, Pages XI -6]
The new EPA NPDES permit has not been issued as of this report; therefore, the financial implications it
may carry for the Town are not known at this time.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(e) Hydrant Replacement Program
$150,000
$75,000 GF
(Free Cash) +
$75,000
Water EF (RE)
Approval (5 -0)
"This is an ongoing replacement program designed to maintain the integrity of the fire protection system
throughout town. The Town of Lexington has 1,500 fire hydrants in its fire protection system. Faulty
hydrants need to be replaced annually to meet safety requirements. A list of hydrants needing replacement
each year is generated during the annual inspection and flushing of hydrants by the Water Department and
the Fire Department as well as hydrants being replaced for Based on discussions between the Water
Department and the Fire Department the target goal is to replace approximately 60 hydrants per year.
With a replacement cost of approximately $2,500 per hydrant the capital request will ensure the continued
43
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
operability of the fire protection system. A total of 328 hydrants (approximately 22% of the system) have
been replaced. Hydrants typically have a 50 year life unless they are damaged."
[Brown Book, Page XI -23]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(f) Comprehensive Watershed Storm
Water Management Study and
Implementation
$390,000
GF (Debt)
Approval (5 -0)
"This is an annual request. DPW- Engineering and Conservation are collaborating on addressing
drainage/brook management issues. The Charles River, Shawsheen River, and Mystic River watershed
management plans have all been completed with funding from prior authorizations. Design work is
completed and construction is underway for the daylighting and drainage improvements at Willards
Woods and the bank stabilization at Vine Brook in the Saddle Club Road area. The Whipple Brook area
design is also underway. This request is for the continuing design / implementation of the watershed plans
and for the construction of priorities established in the watershed plans. Staff has reviewed the three
watershed plans and developed a likely prioritization schedule with built -in flexibility pending unforeseen
changes. The requested funding will be used to move forward with the determined prioritized areas.
Please note that there is some overlap with the Town Wide Culvert Replacement project, as some of these
projects include culvert work as well as stream management work. Possible priority areas include the
Valleyfield area design (which is within the Clematis Brook area) and the Whipple Brook area
construction."
[Brown Book, Page XI -7]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(g) Massachusetts Avenue — Three
Intersections Improvements and
Easements
$6,900,000
$350,000 GF
(Free Cash) +
$6,550,000
State TIP
Approval (5 -0)
"This ongoing project includes the design of the major intersections on Mass Ave from Marrett Road to
Pleasant Street (intersections include Pleasant Street, Maple Street and Marrett Road) to mitigate
congestion and address safety concerns for vehicles, cyclists and pedestrians. $125,000 was appropriated
by the 2010 Annual Town Meeting for 25% of the design. $500,000 was appropriated by the 2014 Annual
Town Meeting to complete the design plans and bid specifications. The 25% design plans were submitted
to MassDOT and all comments received as of September 2014. Public hearings and meetings have also
been held.
"MassDOT Transportation Improvement Plan (T.I.P) construction funding is anticipated to cover the cost
of the project. Construction estimates value the project at approximately $6.5 million. The project has
scored high in project ratings which help determine eligibility and scheduling.
"The FY17 request seeks funds for temporary construction easements; permanent acquisition is not
anticipated. Federal requirements for land acquisition require the Town to appraise and offer to purchase
the temporary easement based on the appraised value. As the process moves forward, it will be
determined if there are any potential non - participatory costs that the Town will be responsible for
funding."
[Brown Book, Page XI -22]
44
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(h) Sidewalk Improvements,
dditions, Design and Easements
$600,000
GF (Debt)
Approval (5 -0)
"This is an annual request to rebuild and/or repave existing asphalt sidewalks and to begin design work on
new sidewalks. FY16 funding was increased from prior years in order to address the Selectmen's goal of
improving the overall condition of existing sidewalks and providing new sidewalks. Recommended FY17
funding continues funding at this accelerated level.
"DPW, in conjunction with various committees and other town departments develops a list each year of
the sidewalks most in need of repair /replacement. There are four determining factors that dictate the
repair of a sidewalk 1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc. 2) Is the sidewalk
within the Safe Routes to School Program 3) Is the volume of pedestrian traffic heavy, light or average,
and 4) Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full
reconstruction, overlay or patching? All work will be ADA compliant. DPW has worked with Fay,
Spofford & Thorndike, a pavement consulting firm, to compile a sidewalk condition survey that will help
prioritize sidewalk repair locations.
"Candidate projects for funding in FY17 include Emerson Garden Road (north and south), Hathaway
Road, Waltham Street — from LHS Driveway to Forest Street and Brookside to Blossomcrest,
Massachusetts Avenue — Bow Street to Fottler Avenue (north and south), Turning Mill Road — phase II
from #18 to end, Charles Street, Daniels Street and Aerial Street.
"The history of prior Sidewalk appropriations is:
FY08 FY09 FY10 FY11
FY12 FY13 FY14' FY15 FY16
$ 100,000 $ 275,000 $ - $ 200,000 $ 200,000 $ 300,000 $ 400,000 $ 400,000 $ 600,000
1 Does not include $200,000 of a $600,000 appropriation that was designated for the construction of a Hartwell Avenue mixed use path.
[Brown Book, Page XI -7]
Proposed work for 2017, totaling 22,300 linear feet, includes design (as needed), as well as reconstruction
of existing sidewalks and construction of new sidewalks with a focus on residential areas.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(i) Town -wide Culvert Replacement
$390,000
GF (Debt)
Approval (5 -0)
"This is an annual program request. On -going culvert inspections and ongoing watershed management
planning efforts have identified culverts in town that are near or at failure. The Watershed Management
Plans have identified a number of these failing culverts.
"Of the funding requested, $250,000 is an estimate of construction costs necessary for culvert
replacement with $65,000 for design, permitting, and bidding. The remainder is for contingencies. The
North Lexington Brook culvert at Revere Street, the Bikeway culvert near Camellia place and the
Concord Avenue culvert at Hardy's Brook are all permitted with bids having been awarded, and are
currently in the early stage of construction. Future designs and replacements include but are not limited to
the following: Valleyfield and Waltham Street at the Clematis Brook which has been identified in the
Watershed Management Plan. Please note that there is some overlap with the Comprehensive Stormwater
Management project as some of these projects include culvert work as well as stream management work."
[Brown Book, Page XI -8]
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(j) Town -wide Signalization
Improvements
$125,000
GF (Free
Cash)
Approval (5 -0)
"This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal
inventory and compliance study has been completed. The study includes ADA compliance, condition
assessment; signal timing, delays, and prioritized recommendations. FY17 funding is to implement items
that have been identified in the study and other issues that are identified by the Transportation Safety
Group (TSG) to improve the signals for all users. Potential locations for FY17 funding includes the
intersections of Bedford Street at Worthen Road, Lowell Street at East Street, Lowell Street at North
Road and improved pedestrian crossings along Mass Avenue. Data Collection analysis and design is
assumed to be approximately 20% of the total cost. Recent funding has been applied to the construction
of the Concord Ave at Waltham Street signal upgrades and to develop conceptual roundabout and signal
alternatives for the intersection of Massachusetts Avenue and Worthen Road. Additionally, traffic data
and analysis was conducted at several locations as a precursor to design."
[Brown Book, Page XI -23]
The proposed Massachusetts Avenue Three - Intersections Improvement project integrates traffic
movement/signalization improvements in each of the three intersections. (See Article 10(g))
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(k) Cary Memorial Library Walkway
Replacement
$149,500
GF (Debt)
Approval (5 -0)
"The walkway surrounding the Cary Memorial Library is in disrepair and poses a hazard to library
patrons and personnel. FY17 funds are requested for replacement of the walkway in its entirety. The
walkway receives regular maintenance for areas with significant segregation of the stones from the
concrete mixture but they are expected to continue to degrade over time and repair work would be
extensive. Replacement of the current walkway will significantly improve safety and accessibility to the
building and also minimize maintenance work and related costs."
[Brown Book, Page XI -8]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(1) Pleasant Street Sidewalk and
Easements
$175,000
GF (Debt)
Approval (5 -0)
"This funding would be used to complete the sidewalks along Pleasant Street in those areas that currently
have no sidewalks. The section of roadway near the proposed sidewalk installations was identified as an
area of high priority in a recent report on sidewalk conditions. Nearby schools, the Minuteman Bikeway,
MBTA bus stops and a local farm are all in proximity and the proposed project would improve pedestrian
safety and provide greater mobility for those utilizing the nearby destinations."
[Brown Book, Page XI -8]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(m) Replace Town Wide Phone
Systems — Phase V
$21,000
GF (Free
Cash)
Approval (5 -0)
"The FY17 request for this multi -phase project will fund Phase V of the Town Wide Telephone
Replacement Project. At the 2008 Annual Town Meeting, $30,000 was appropriated to fund a needs
assessment for the replacement of phone systems in all town and school buildings. The recommendation
46
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
of the consultant was for the Town to replace existing municipal and school phone systems with VoIP
phone systems. Subsequent Town Meetings have appropriated additional funds for the various phases of
the project. To -date, the new VoIP phone systems have been installed in the Town Office Building,
Lexington High School, the School Administration Building and the Community Center. The bulk of the
system cores were installed at Lexington High School and Public Services Building in FY14. Project
completion is expected during FY16 at the two fire stations, Cary Memorial Building and Clarke and
Diamond Middle. Phase V proposes the replacement of the phone systems at the Cary Memorial Library.
The unified phone system replaces existing telephone systems that have become unreliable and expensive
to maintain. The VoIP phones provide enhanced technology and centralized administration by offering
better call quality and delivering better customer service."
[Brown Book, Page XI -20]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(n) Head End Equipment
Replacement/Packet Shaper – Phase
V
$150,000
GF (Free
Cash)
Approval (5 -0)
"This project is a multi -phase project to replace aging equipment or add equipment that functions as the
Town wide core or head end for the Town network. The head end is made up of many components
including, but not limited to, routers, switches, DNS servers, firewalls, access control devices, e -mail
spam filters, and web access control devices. The overall purpose of the head end is to provide security
and to manage network traffic. This capital covers the cost to replace aged end -of -life (EOL) equipment
and to cover the cost of purchasing additional equipment for core security as new security needs are
defined. The FY2017 request is for the purchase of a bandwidth management and packet shaping
appliance for installation in the Town core to serve the needs of municipal and school users. Our
bandwidth needs and utilization within the Town have grown significantly. As we add bandwidth to meet
these needs, we wish to add intelligent management and control over the use of the bandwidth to help
control the utilization. This will also help ensure that critical services that require bandwidth get the
bandwidth needed through bandwidth prioritization."
[Brown Book, Page XI -21]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(o) Election System Upgrade
$81,000
GF (Free
Cash)
Approval (5 -0)
"FY17 funds are requested for the replacement of the electronic voting system currently used for all
elections. Replacement needs include new digital scan tabulators, ballot boxes and related expenses. The
current voting system, purchased and implemented in 1999, is supported and serviced on an annual basis
to ensure continued operation but has a limited remaining lifespan. Conducting accurate and efficient
elections is a critical responsibility of the Town."
[Brown Book, Page XI -25]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(p) Parking Meter Replacements—
Phase 2
$230,625
Parking Meter
Fund
Disapproval (5 -0)
"In 2015, Town Meeting approved funding for the replacement of 121 parking meters along Mass Ave.
This FY17 request would replace the remaining 402 meters with the new technology meters. Updating the
parking meters is part of a comprehensive parking management plan designed to optimize Lexington
Center's parking supply for both long and short -term users. The new technology provides users with
various payment options, including the ability to pay with credit cards and smartphones. The new meters
47
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
also offer flexibility to implement rate changes and provide an enhanced ability to collect and report
parking utilization data to make informed policy decisions. "!
[Brown Book, Page XI -20]
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Project Description
Amount
Requested
Funding
Source
Committee Recommends
(q) Transportation Mitigation
$30,000
Transportation
Mitigation SF
Approval (5 -0)
"This request supports the efforts of the Transportation Safety Group. TSG is staffed by the Planning,
Engineering, School, and Police Departments. FY17 funds will be used to evaluate and develop
construction cost estimates for future capital requests. Between FY 2008 and 2011, Town Meeting
appropriated funds to collect data, perform analyses, review citizen requests, and make recommendations
for various town -wide transportation improvements in support of the Traffic Mitigation Group. When
TMG was dissolved in 2012, the Traffic Safety Advisory Committee became the group charged with
overseeing these funds. In October of 2014, the Town further reorganized its operations, reconstituting
TSAC as the Transportation Safety Group. This request is also part of the response to the 2015 Annual
Town Meeting's adoption of Article 45, which prioritized town -wide pedestrian and cyclist safety
improvements.
"Transportation safety plays a critical role in Lexington's high quality of life. Investigating potential
problems and maintaining compliance with current standards and best practices help to ensure the safety
of drivers, bicyclists and pedestrians in Lexington. Determining the need, or lack thereof, for new
enhancements or facilities is vital to maintaining public safety."
[Brown Book, Page XI -21]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(r) Ladder Truck Replacement
$875,000
GF (Debt
Approval (5 -0)
"This FY17 request would fund the purchase of a new aerial ladder truck for the Fire Department. The
current truck is almost 17 years old and used on a daily basis. The required repairs for the aging truck
have steadily increased, with over $60,000 spent for major repairs in FY12. Front line apparatus are
generally utilized as first line vehicles for 10 -12 years and then in a reserved capacity but the ladder truck
has been used in a primary position for its entire life span. FY17 funding would be used to purchase a
vehicle similar in size and equipped comparably to the existing truck. The primary design of the ladder
truck allows the vehicle to conduct rescues, perform roof ventilation and provide firefighting capabilities
through the water way at the end of the ladder."
[Brown Book, Page XI -5]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(s) Public Safety Radio Stabilization
$90,000
GF (Free
Cash)
Approval (5 -0)
"This FY17 request will fund Phase II of the Public Safety Radio Stabilization Project. $90,000 was
appropriated in FY16 for Phase I which is currently underway and includes the relocation of some
48
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
equipment, conversion from copper lines to fiber optic lines and addressing emergency power to
additional repeater sites. The Motorola radios in dispatch may require an upgrade due to software issues
and may delay completion of Phase I. Phase II includes expansion of the wireless connection between the
main system and outlying devices by adding antennae locations to the Cary Memorial Building and the
Public Services Building and the creation of a redundant repeater system at the DOT site. This two -phase
project addresses the recommendations of a 2013 radio study that identified options for improving
reliability and redundancy to the Public Safety Radio System."
[Brown Book, Page XI -20]
Article 11: Appropriate
for Water System
Improvements
Funds Requested
Funding Source
Committee Recommends
N/A
N/A
Indefinite Postponement
(5 -0)
Article 12: Appropriate
for Wastewater System
Improvements
Funds Requested
Funding Source
Committee Recommends
$1,800,000
$1,768,000
Wastewater EF
(Debt) + $32,000
Wastewater EF
(RE)
Approval (5 -0)
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) Wastewater System
Investigation and Improvements
51,000,000
$968,000
Wastewater EF
(Debt) +
$32,000
Wastewater EF
RE
Approval (5 -0)
"This is an annual request for rehabilitation of sanitary sewer infrastructure. Engineering investigation
and evaluation will be done on sewers in various watersheds. Work will include replacement or repair of
deteriorated sewers and manholes identified throughout Town. Sewage leaks and overflows present a
direct danger to the health of the community through transmission of waterborne diseases. In addition, the
Town's assessment by the MWRA for sewage treatment is based, in part, on total flow through the meter
at the Arlington town line, so excessive flow of storm water in the sewer results in unnecessarily higher
sewage bills.
"Projects may be eligible for MWRA grant/loan program funding. Further identification, prioritization,
and repair of sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing
in several sewer basins in town. Recent completed work in town includes sewer basin Area 6 (Tophet
swamp), Area 7 (Reed St area), Area 10 (Marrett, Lincoln, School Street areas), Area 3 (Adams Street,
Grant Street, Saddle Club area), Area 9 (Parker Street area), and Area 14 (Bow Street area.) Possible
future areas of removal are Area 4 and Area 5 which are along the easterly and westerly side of Lowell
Street from Laconia Street to the Arlington Town line."
[Brown Book, Page XI -11 & 22]
49
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(b) Pump Station Upgrades
$800,000
Wastewater EF
(Debt)
Approval (5 -0)
"This is an ongoing program for upgrade of the stations including bringing them in compliance with
federal (OSHA) regulations, equipment replacement and generator installations. Lexington has 10 Sewer
pumping stations valued at over $6 million. In July 2013 a detailed evaluation and capital plan was
developed for the town with the assistance of Wright- Pierce. This includes a detailed engineering survey
of the pumps stations to determine current and future needs as well as a time table and probable costs for
the proposed work. FY17 funding is requested for full pump station replacement which will likely be used
for the Marshall Road Pump Station as shown in year 4 of the Capital Improvement Plan developed by
Wright- Pierce. Installation of back -up generators at Concord Avenue and Potter Pond pump stations as
well as other upgrades at Potter Pond have recently been completed and significant improvements to the
main pump station are underway that include HVAC upgrades, the installation of variable frequency
drives on all the pumps to minimize wear and tear, save energy and eliminate hammering in the force
main, and the installation of a surge tank."
[Brown Book, Page XI -11]
Article 13: Appropriate
for School Capital
Projects and
Equipment
Funds Requested
Funding Source
Committee Recommends
$1,384,087
$427,607 GF (Debt)
+ $956,480 GF
(Free Cash)
Approval (5 -0)
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) System Wide School Furniture,
Equipment and Systems
$186,087
GF (Free Cash)
Approval (5 -0)
"The School Department submits annual requests for replacement of classroom and office furniture that
has reached the end of its useful life. The FY17 request will support new furniture for increased
enrollment and staff and additional classroom space for Lexington Children's Place.
"The FY17 Furniture, Equipment and Systems Replacement Program includes requests for:
• Student, Teacher and Staff Desks and Chairs
• Additional Classroom Furniture and Equipment for Lexington Children's Place
• Principal's Office furniture at Harrington
• Cafeteria Tables
• Bookshelves
• Activity Tables
• Stand -Up Student Desks
• Corkboard/ Markerboards
• Stools
• Supply Cabinets
• Computer Tables
50
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
• Filing Cabinets
Total: $112,421
Special Education:
• (5) Augmentative Communication Devices for Students: $29,656.00
• Five -Year Replacement Cycle for Upgrades on Classroom FM Sound Systems: $5,000
Total: $34,656
Health Services:
• Hearing and Vision Equipment
o (7) Optec Vision Testing System
o (10) Interacoustics Screening Audiometer
Total: $29,010
District:
• LPS District Redistricting Furniture Purchases
Total: $10,000"
[Brown Book, Page XI -15]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(b) School Technology Capital
Request
$1,198,000
$427,607 GF
(Debt) +
$770,393 GF
(Free Cash)
Approval (5 -0)
"This request addresses the District's Strategic Goal for enhancing the capacity to utilize technology as an
instructional and administrative tool. This technology equipment includes technology workstations
(desktops, laptops, and mobile devices), printers /peripherals, interactive projection systems, network
head -end equipment, and improved wireless network delivery systems for the High School and middle
schools.
"This capital improvement project would provide the funding for:
• Technology Workstations (Desktops, Laptops, Mobile Devices) - $550,000 is requested of which
$490,000 is to replace aging computers that will be 5 -6 years old during FY16 with up -to -date
technology workstations. Approximately 525 computers during FY17 will need replacement. $60,000
will be allocated to the final year of a three year plan to make sure all six of our elementary schools are
equitable in their technology.
• Expanding One -To -One Mobile Technology Initiative at Grade 8 Middle Schools - $295,000 is
requested to provide every Grade 7 student (590 students) at Diamond and Clarke Middle schools an
iPad for use at home and school.
• Expanding Individualized Mobile Tablet initiative in High School - $55,000 is requested to
expand and further embed our current mobile technology initiative at the High School to provide
mobile tablets (e.g., iPads) to additional 9th grade classrooms so that these classes can utilize the iPads
on a regular basis to engage in classroom activities supported by technology.
• Technology Peripherals - $30,000 is requested to purchase and replace old printers, document
readers, and projection systems through the district as the building needs arise.
• Upgrading District and Building Networks - $178,000 is requested to upgrade networks at
schools. In FY16, the existing wireless network topology at the high school and two middle schools was
51
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
successfully reconfigured through the doubling of the number existing access points at all three schools
and through the replacement of existing wireless access points by more powerful units at the high
school. However, additional work is needed to be done in order to handle the geometric growth in the
use of mobile technology at the schools over the last several years as well as for the need to handle
other technology devices such as VOIP phone systems. Accordingly, money is requested to (1) upgrade
the backbone to 10GB from the district head -end to Fiske, Bridge, Bowman, Harrington, and Hastings
($105,000), (2) upgrade the connections at Clarke and Diamond between the main network cabinets
(MDF) and the secondary network cabinets (IDF) and ($55,000), and (3) install the necessary
technology system in order to upgrade to Active Directory for all users ($18,000).
• Interactive Projector /Whiteboards Units - $90,000 is requested allow the Lexington School
District to replace SMART interactive projection systems and existing ceiling projector systems
purchased 2009 and earlier with replacement projectors and interactive projectors. Current units have
come to end of life and need to be replaced. Twenty -two classrooms grades 3 -12 require such
replacement units. The request will also allow us for the installation of new units in three High School
rooms without such units in place. During the last fiscal year, the school district completed a four year
process of equipping nearly all Grade 3 through 12 classrooms with interactive projector /whiteboard
units."
[Brown Book, Page XI -9 & 16]
Article 14: Appropriate
for School Zone
Traffic Calming
(Citizen Article)
Funds Requested
Funding
Source
Committee Recommends
N/A
N/A
Indefinite Postponement
(5 -0)
"To see if the Town will vote to raise and appropriate a sum of money for the purpose of purchasing and
installing flashing school zone traffic calming mechanisms in order to reduce vehicular speeding, increase
driver awareness, and improve pedestrian and bicyclist safety around school grounds, namely Bowman,
Bridge, Estabrook, Fiske, Harrington, Hastings, Clarke and Diamond; determine whether the money shall
be provided by the tax levy, by transfer from available funds or by any combination of these methods; or
act in any other manner in relation thereof.
"DESCRIPTION: Safe Routes To School proposes the installation of flashing school zone traffic calming
mechanisms similar to those used in Winchester and Woburn. Their purpose is to reduce vehicular
speeding, increase driver awareness, and improve pedestrian and bicyclist safety around school grounds
for Lexington's 6925 public school students."
[Town Warrant, Page 15]
An appropriation is no longer going to be requested.
Article 15: Appropriate
for Public Facilities
Capital Projects
Funds Requested
Funding Source
Committee Recommends
$1,878,249
$974,400 GF (Debt)
+$636,520 GF (Free
Cash) + $267,329
GF (Cash)
See Below
52
!DB QJUB M!FY CFOEJUVSFT!DP N N JUUFF!SFC SU!UP !3127!B UN !
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) Town -wide Roofing Program
$176,400
GF (Debt)
Approval (5 -0)
"The Central Administration Building's roof has been identified as a priority in the Department of Public
Facilities 20 -year Roof Master Plan. FY17 funds are requested to stop water infiltration with a specific
focus on the A -framed roof. An internal venting system and external heat tape were installed but have
proven ineffective due to significant snow totals. The proposal includes removal of the roof shingles from
the front elevation, the addition of an ice and water shield under the new shingles and added venting. In
addition to preventing water leaks, ice dams and associated damage, the replacement of the roofing
systems may result in the reduction of funds budgeted for emergency roof repairs."
[Brown Book, Page XI -8]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(b) School Building Envelopes and
Systems Program
$215,000
GF (Free Cash)
Approval (5 -0)
"This project involves performing annual prioritized design, repairs and modifications to prevent
deterioration of school building exteriors and building systems. Proper maintenance of school buildings
requires continual investment in the building envelope and building systems. This includes but is not
limited to repair of damaged panels and siding, re- caulking and weatherproofing windows and doors,
repainting the wood exterior and extraordinary repairs to mechanical systems. Small, individual items
such as failure of a specific door or window or small painting projects will continue to be funded through
the operating budget. FY 2017 will prioritize the Central Administration Building's window repairs and
caulking replacement."
[Brown Book, Page XI -17]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(c) LHS Heating Systems Upgrade
$500,000
GF (Debt)
Candidate for
Debt
Exclusion vote
Approval (5 -0)
"The 2014 Annual Town Meeting appropriated $75,000 to evaluate options to determine the most cost
effective approach to replace HVAC systems at Lexington High School that have operated beyond their
life cycles. The analysis presented by the consulting engineers presented several options and the 2015
Annual Town Meeting appropriated $150,000 to fund the design of one of those options. The proposed
project includes converting the steam boilers and steam unit ventilators to a highly efficient condensing
boiler and hot water distribution system. This FY17 request seeks funds for design development and
construction documents as the next step in the process. It is expected that construction funds will be
requested at a future Town Meeting. The new HVAC system will improve the educational environment
while also making the systems energy efficient, easier to maintain and more reliable."
[Brown Book, Page XI -11]
The heating system in the main building at the High School is over 60 -years old and beyond its useful life.
Modern heating units and controls are needed to provide efficient heating and adequate air - tempering, as
well as quiet service suitable for classroom use. While the main building is over 60 years old, it is
structurally sound and will likely be in service for many years even after the rest of the High- School
complex is renovated /replaced. For these reasons, last year we endorsed the Article funding the first step
53
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
in replacing this High School HVAC system. This appropriation will fund the next step in the process.
This Committee unanimously recommends approval.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(d) Municipal Building Envelope
and Systems
$187,329
GF (Cash)
Approval (5 -0)
"This ongoing capital request, originally approved for funding in the 2006 Proposition 2 1/2 Override,
includes repair /replacement projects for the maintenance and upgrade of municipal buildings and systems.
Repairs to roofs, windows, mechanical and electrical systems, and interior finishes are required on a
continual basis to maintain town facilities for their intended function. The public building infrastructure
will always need to be maintained, repaired, and upgraded to prevent structural deterioration and avoid
safety hazards. The projects within this program do not increase the size of the public building stock and
therefore do not result in increased utility usage or maintenance costs. This year's request intends to
implement extraordinary repairs at Cary Memorial Library, including the south entrance door system and
improvements to mitigate large amounts of ice dams that form during the winter season."
[Brown Book, Page XI -17]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(e) Building Flooring Program
$150,000
GF (Free
Cash)
Approval (5 -0)
"This is a multi -year project that will replace carpet, vinyl tile, and ceramic tile flooring systems are
beyond their useful life. Flooring systems must be replaced periodically to insure the surfaces are safe and
cleanable. Worn or broken flooring creates a tripping hazard, can provide harborage for bacteria and
water, and is difficult to clean. Smaller repairs of flooring components are funded through the operating
budget. This is the seventh year of this program and new flooring systems have been installed in Clarke
stairwells, classrooms, and auditorium, Hastings main corridor, Diamond School, and Central
Administration and LHS. In FY 2017, flooring systems in Cary Memorial Library will be replaced at a
value of approximately $50,000, in coordination with a planned renovation of interior spaces.
Replacement of additional spaces will be prioritized in the spring of 2016."
[Brown Book, Page XI -17]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(f) Public Facilities Bid Documents
$100,000
GF (Free
Cash)
Approval (5 -0)
"This is an annual request for funding of professional services to produce design development,
construction documents, and/or bid administration services for smaller school projects in anticipation of
requests for construction funding at town meeting that that have a high probability of approval. This will
insure that the projects can be completed in the then - current construction season, which is particularly
important for the timely completion of such projects given the short window between the end of school in
June and the beginning of school the following August."
[Brown Book, Page XI -18]
54
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(g) Diamond Middle School
Renovations — Construction
N/A
N/A
Indefinite Postponement
(5 -0)
"Funding for design of renovations to the Diamond Middle School was voted at special town meetings in
March and December 2015 to address enrollment that exceeds the carrying capacity of the school. This
request is for construction funding for these renovations. Revised cost estimates for this project are
expected the week of March 7, 2016."
[Brown Book, Page XI -14]
Addressed, instead, in STM 2016 -3, Article 2.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(h) Clarke Middle School
Renovations — Construction
N/A
N/A
Indefinite Postponement
(5 -0)
"Funding for design of renovations to the Clarke Middle School was voted at special town meetings in
March and December 2015 to address enrollment that exceeds the carrying capacity of the school. This
request is for construction funding for these renovations. Revised cost estimates for this project are
expected the week of March 7, 2016."
[Brown Book, Page XI -14]
Addressed, instead, in STM 2016 -3, Article 2.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(i) School Traffic Safety
Improvements
$25,000
GF (Free Cash)
Approval (5 -0)
"The School Committee commissioned a Traffic and Mitigation Study of school sites in February 2014.
The resulting report contained findings that indicated additional study and mitigation measures were
required to improve traffic safety in and around Lexington's schools. A multi -year program was
implemented to include studies, design and construction documents and implementation.
"The 2014 Annual Town Meeting appropriated funds for studies at the Bridge Elementary School and
Lexington High School (LHS). The Bridge study is complete but $25,000 in additional funds are required
to complete the LHS study. This FY17 request seeks those supplemental funds to complete the LHS
study.
"Additional funding requests are expected in future fiscal years as each school site progresses through
study, construction document and construction funding phases. The goal of the project is to improve
safety for students and staff by providing clear and uniform traffic safety and mitigation on school
properties."
[Brown Book, Page XI -19]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(j) Security Camera Upgrade to
Digital from Analog;
$49,000
GF (Free Cash)
Approval (5 -0)
"This project requests funds to upgrade the older analog security camera system to the newer evacqVision
digital security camera system at the Public Services Building. FY16 funding was approved for camera
system upgrades for the Fiske and Harrington Elementary Schools and the Lexington High School request
55
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
was consolidated with a new request to evaluate its specific needs. The older analog cameras, some in
service since 2005, are losing picture quality and require replacement. The new camera monitoring
system requires installation of a network server and software licenses for IP addressable digital cameras.
All other systems are currently on the IP based network."
[Brown Book, Page XI -18]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(k) Munroe School Roof
$298,000
GF (Debt) to be
financed with
increased fees
from the
Munroe School
for the Arts
Approval (5 -0)
"A building assessment completed in 2007 identified that a new roof would likely be required for the
Munroe School during calendar year 2016. During the last year, building users have reported leaks in the
roof and the Munroe Center provided funds to make the repairs. This FY17 request is for funds to install a
new roof on the building in order to prevent continued leaks and potential damage to structural elements
and personal property. The project will be financed through the issuance of debt whose debt service will
be funded with an increase in lease payments by the Munroe Center for the Arts to the Town."
[Brown Book, Page XI -10]
This Committee expects the license issued to that Center will be formally revised to specific the obligation
to fund the debt service before the Town proceeds with the issuance of that debt.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(1) LHS Security Evaluation and
pgrade
$25,000
GF (Free Cash)
Approval (5 -0)
"This project will assess the current security systems and door hardware issues at Lexington High School
and generate a recommendation of a security standard to be employed in all buildings due to its campus
structure. The entire high school requires updates to key entry and alarm and security systems. LHS is an
older facility in an isolated location and has multiple outside doors. An adequate security system would
safeguard school assets in terms of equipment and building and reduce the potential for disruption of
educational services due to vandalism. FY17 funding will be used to provide engineering and design for
school security systems, including locking systems, access control, monitoring and video surveillance."
[Brown Book, Page XI -18]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(m) LHS Guidance Space Mining —
Design
$13,800
GF (Free Cash)
Approval (5 -0)
"Increased student enrollment has necessitated the hiring of additional school counselors and space in the
high school is at a premium. The proposed project would make more efficient use of existing space by
space mining the Dean /Counselor space in the Math Building. The high school has an existing student
support model that clusters each Dean /Counselor team in a specific location on campus. The cluster
model provides a `home base' for students and student teams, organized by homeroom location. One of
the goals of this model is to provide a smaller feel on a larger campus and to ensure that Dean /Counselor
teams are in close proximity throughout the day. Space mining this area in the Math Building would
create a calm, private place for counselors to meet with students. Funds requested are for design of these
proposed projects."
56
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
[Brown Book, Page XI -18]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(n) LHS Nurse Office and
Treatment Space — Design
$17,000
GF (Free Cash)
Approval (5 -0)
"The Health Office at LHS requires a remodel of the existing space in order to adequately care for the
needs of the student population. Higher enrollment and special programming have caused student health
care needs to increase and the current facility does have the capability to meet such demand. The three
nurses have limited space for confidential evaluations, treatment and monitoring. The request includes the
addition of approximately five treatment/rest beds, improvements to the treatment area and improved
efficiency to the welcome and evaluation areas. The existing office has some potential for reconfiguration
but additional space is likely needed to accommodate approximately 300 square feet for the treatment bed
area. An adjacent storage area could potentially be used for the expansion. Funds requested are for design
of these proposed projects."
[Brown Book, Page XI -18]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(o) LHS Fitness Center /Athletic
Training Floor
$41,220
GF (Free Cash)
Approval (5 -0)
"This project proposes the installation of a new interlocking floor system in the Athletic Training Room
and Fitness Center at LHS. Currently, the Athletic Training Room and half of the Fitness Center have a
painted cement floor and the other half of the Fitness Room has an interlocking rubber floor system which
is approximately 12 -14 years old. The proposal would install a new interlocking rubber floor system in
both areas. Scheduled PE classes are held in both areas during the school day. The Athletic Training
Room serves as the after- school sports healthcare facility, logging over 6,000 student visits per year. The
Fitness Center is open before and after school and experiences consistently high traffic from both students
and staff. The current rubber flooring in the Fitness Room has a significant loss of traction, making the
area unsafe for students performing weight bearing exercises. The painted cement area is also an injury -
prone surface. Both the rubber floor and painted cement surfaces are impossible to clean, despite
custodians best efforts. The athletic training staff faces constant challenges trying ensure an effective
level of cleanliness for the floor surface when caring for student athletes in what is considered a
healthcare facility. Current conditions are not conducive to both the health and safety of staff and
students."
[Brown Book, Page XI -19]
Project Description
Amount
Funding
Committee Recommends
Requested
Source
$52,712 GF
(p) Fire Headquarters Exercise
(Cash) +
Room
$80,000
$27,288
Unexpended
Approval (5 -0)
Cash Balances
"The current exercise equipment is positioned in the apparatus garage along with the fire trucks and
related equipment, leaving firefighters who are exercising subject to outside temperatures anytime a
vehicle enters or exits the garage, smells of diesel exhaust, and off gassing of fire particulates from the
protective clothing. The current environment is a disincentive for firefighters maintaining their physical
fitness, an important part of keeping healthy and mitigating the risk of injury on the job.
57
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
"The scope of this recommended project is to enclose the existing area, add heat and air conditioning, and
replace some equipment."
[Brown Book, Page XI -17]
The following table identifies the no- longer- needed cash balances from bond proceeds that are proposed
for being re- appropriated as part of the funding of this project:
Unexpended Bond Proceeds to be Re- Appropriated
Original Appropriation
Original Purpose
Amount
2010 ATM, Article 12(a)
Replace Self- Contained Breathing Apparatus
$122
2012 ATM, Article 12(d)
Culvert Replacement
$1,288
2012 ATM, Article 16(k)
Lexington High School
Overcrowding —Phase 11 Renovations
$778
2013 ATM, Article 10(1)
DPW Equipment
$25,100
TOTAL
$27,288
Article 19:
Appropriate Bonds
and Notes
Premiums
Amount Involved
Original Funding
Source
Committee Recommends
N/A
N/A
Indefinite Postponement
(5 -0)
"To see if the Town will vote to apply premium received on account of the sale of bonds or notes of the
Town that are the subject of a Proposition 2 '/2 debt exclusion, to pay costs of the project being financed
by such bonds or notes, provided that the amount authorized to be borrowed for such project, but not yet
issued by the Town, is reduced by the same amount, or act in any other manner in relation thereto.
"DESCRIPTION: Passage of this article would permit premiums received upon the sale of bonds or notes
issued to finance projects approved at a debt exclusion election to be appropriated to pay for project costs,
subject to guidelines promulgated by the Massachusetts Department of Revenue. Such appropriations
would be for the purpose of supplanting, not supplementing, bond financing of the project in question."
[Town Warrant, Pages 17 & 18]
No actions are known to be needed under this Article.
rticle 20: Rescind
Prior Borrowing
Authorizations
14
Amount for Rescission
Original
Authorization
Committee Recommends
$3,169,591
See Below
Approval (5 -0)
"To see if the Town will vote to rescind the unused borrowing authority voted under previous Town
Meeting articles; or act in any other manner in relation thereto.
"DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued
debt that is no longer required for its intended purpose."
[Town Warrant, Page 18]
The following rescissions are being requested as those projects are completed without needing the
remaining authority:
58
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Unused Borrowing Authorizations to be Rescinded
Original Appropriation
Purpose
Amount
2012 ATM, Article 12(d)
Culvert Replacement
$28,000
November 19, 2012, STM, Article 6
Estabrook Construction Supplement
$2,600,000
2013 ATM, Article 10(1)
DPW Equipment
$83,365
2014 ATM, Article 10(b)
DPW Equipment
$27,022
2014 ATM, Article 10(m)
Ambulance Replacement
$21,789
2014 ATM, Article 14(b)
Lexington High School Heating Systems
Upgrade— Phases 2 and 3
$26,080
March 23, 2015, STM #2, Article 3
Fire Engine
$20,335
2015 ATM, Article 18(b)
Middle School Circulation & Parking
1 mprovements
$363,000
Total
$3,169,591
As this Committee routinely does, it is unanimously recommending approval of this Motion, but this
year's list is different. These are not all just modest amounts where actions were fulfilled by the Town
without spending all the funds that Town Meeting appropriated. That objective is routinely achieved and
is a credit to our Town's staff and those advising them. This Committee believes it is important to note
that the 2nd entry this year, related to the Estabrook School construction, is a total rescission of a $2.6
million supplemental funding that the Town Meeting had approved as a hedge to insure that neither the
cost of the best- offered bid nor the execution of the Estabrook School Project would adversely impact
achieving the full scope needed and in accordance with the demanding delivery schedule. In this case, that
all the supplemental - funding authority made available by the Town Meeting was, in the end, not needed
justifies giving a special acknowledgement to our DPF, Permanent Building Committee, and all those
others who participated in the oversight of that Estabrook School Project.
Note: No- longer- needed cash balances from issued debt are not a subject for rescission. Those are
normally proposed to Town Meeting for re- appropriation to later Capital Articles.
Article 21: Establish and
Appropriate To and From
Specified Stabilization
Funds (SFs) (Fund transfer
only)
Funds
Requested
Funding
Source
Committee
Recommends
Capital SF
Deposit
$5,112,434
$2,012,434 GF (Cash) +
$3,100,000 GF (Free Cash)
Approval (5 -0)
"To see if the Town will vote to create, amend, rename and/or appropriate sums of money to and from
Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for
the purposes of: (a) Section 135 Zoning By -Law, (b) Traffic Mitigation, (c) Transportation Demand
Management, (d) School Bus Transportation, (e) Special Education, (f) Center Improvement District; (g)
Debt Service, (h) Transportation Management Overlay District (TMO -1), (i) Avalon Bay School
Enrollment Mitigation Fund, and (j) Capital; and determine whether the money shall be provided by the
tax levy, by transfer from available funds, or by any combination of these methods; or act in any other
manner in relation thereto.
[Town Warrant, Page 18]
Two parts are anticipated in the Motion under this Article:
(1) Available cash is being added to that SF (whose balance as of January 31st of this year is
$16,687,369.53) with the intent that this SF will be have continuing withdrawals, by a 2/31d vote of future
Town Meetings, to mitigate the tax burden of major capital projects primarily, if not exclusively, those
for the school buildings. Those withdrawals are expected to be in the form of amounts cited for
appropriation under the Operating Budget as an additional source toward each year's projected debt
service— continuing for debt within the Proposition 2'/2 property -tax -levy limit and, in the future,
including for debt excluded from that limit as approved by the voters.
59
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
(2) The purpose of the Transportation Demand Management /Public Transportation SF is
proposed to be changed, but that SF is not capital - related and, therefore, this Committee does not report
on it.
Note: All of the Town's Specified Stabilization Funds are in addition to the Town's General Stabilization
Fund. See Appendix A for a table with information on all the current Specified Stabilization Funds.
rticle 22: Appropriate to
Stabilization Fund
Funds Requested
Funding Source
Committee Recommends
N/A
N/A
Indefinite Postponement
(5 -0)
"To see if the Town will vote to appropriate a sum of money to the previously created Stabilization
Fund...."
[Town Warrant, Page 18]
At this time, there is no planned action under this Article.
rticle 23: Appropriate
from Debt Service
F4 Stabilization Fund
Funds Requested
Funding Source
Committee Recommends
$124,057
Debt Service SF
Approval (5 -0)
"To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to
offset the FY2017 debt service of the bond dated February 1, 2003 issued for additions and renovations to
the Lexington High School, Clarke Middle School and Diamond Middle School, as refunded with bonds
dated December 8, 2011; or act in any other manner in relation thereto.
"DESCRIPTION: This article would allow the Town to pay a portion of the debt service on the
2003 School Bonds from the Debt Service Stabilization Fund set up for that specific purpose."
[Town Warrant, Page 19]
In August 2006, the Town received over $14 million from the Massachusetts School Building Authority
as reimbursement toward the Town's secondary- schools renovation project. After using over $11 million
of those funds to retire short -term debt taken on in anticipation of that reimbursement, there was
$2,143,079 excess reimbursement that needed to be applied toward the project's long -term exempt debt.
By Department of Revenue [DOR] regulations, these funds must be used only to offset debt service on
the outstanding bond for that exempt debt.
With the prior -years appropriations from this fund and, over the same period interest being earned on the
amount in the fund, the balance as of January 31st of this year is $893,372.52. With continued, yearly,
appropriation of this same amount ($124,057), all the excess reimbursement will have been applied with
the payment in FY2023.
With the present balance, that would still leave $24,979 in the fund, but the residual balance will be
higher in FY2023 as a result of interest that will be earned over the next 8 years. It is the Town's position
that the residual balance should be applied against other exempt debt in FY2024 as the requirement to
reserve these funds was to "return" the funds to the taxpayer through the mitigation of exempt -debt
service.
60
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Article 25: Amend
FY2016
Operating,
Enterprise
And CPA
Budgets
(Enterprise &
CPA only)
Cvehf�!
Ovoet!
SfrvftLfe!
Qvsgptf!
Ovoejoh!
Tpvsdf!
Dpn n juff!
Sfdpn n foet!
TBD
TBD
TBD
TBD
TBD
"To see if the Town will vote to make supplementary appropriations, to be used in conjunction with
money appropriated under Articles 4, 5 and 8 of the warrant for the 2015 Annual Town Meeting, to be
used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and
appropriations that may be necessary; to determine whether the money shall be provided by transfer from
available funds including Community Preservation Fund; or act in any other manner in relation thereto."
[Town Warrant, Page 19]
When this report was released, it was not known what action(s) might be requested under this Article. If there were
to be such a need at this Town Meeting in an Enterprise Fund or CPA budget, this Committee would report its
position when this Article is presented to the Meeting.
F4rticle 26: Appropriate
for Authorized Capital
Improvements
Funds Requested
Funding Source
Committee Recommends
TBD
TBD
TBD
"To see if the Town will vote to make supplementary appropriations to be used in conjunction with
money appropriated in prior years for the installation or construction of water mains, sewers and sewerage
systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that
have heretofore been authorized;..."
"DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for
certain capital projects in light of revised cost estimates that exceed such appropriations."
[Town Warrant, Page 20]
When this report was released, whether any action under this Article would be needed was not known. If there were
to be such a need at this Town Meeting, this Committee would report its position when this Article is presented to
the Meeting.
61
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Appendix A: Information on the Town's Current Specific
Stabilization Funds
Review of Lexington's Specified Stabilization Funds for Applicability
to the Lexington Capital Expenditures Committee's Reports to a Lexington Town Meeting
Town Warrant, Town of Lexington, for Special Town Meeting 2016 -1 on 8 Feb 2016, signed 11 Jan 2016
Article 4: ESTABLISH, RENAME AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS
"To see if the Town will vote to create, rename or appropriate sums of money to and from Stabilization Funds in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of: (a) Section 135 Zoning
By -Law, (b) Traffic Mitigation, (c) Transportation Demand Management /Public Transportation, (d) School Bus
Transportation, (e) Special Education, (f) Center Improvement District; (g) Debt Service, (h) Transportation Management
Overlay District , (i) Avalon Bay School Enrollment Mitigation Fund, and (j) Capital; and determine whether the money
shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in
any other manner in relation thereto."
Warrant
Town Meeting (ATM = Annual; STM= Special)
Capital
Related
Sequence
Name
Created
Purpose
(a)
Section 135 Zoning By -Law
2007 ATM, Art 39
"for the purpose of financing public
improvements pursuant to Section 135 of the
Code of Lexington"
Yes
(b)
Traffic Mitigation
2007 ATM, Art 39
"for the purpose of financing traffic mitigation
projects pursuant to conditions of special
permits issue by the Town
Yes
(c)
Transportation Demand
Management /Public
Transportation
2007 ATM, Art 39
"for the purpose of supporting the operations
of Lexpress Bus Service"
No
(d)
School Bus Transportation
2007 ATM, Art 39
"for the purpose of supporting transportation
of students to and from school on a daily basis"
No
(e)
Special Education
2008 ATM, Art 24
None stated when created, but Appropriation
Committee Report to that Town Meeting says
"for setting aside reserves to help cover
unexpected out -of- district Special Education
expenses that exceed budget"
No
(f)
Center Improvement District
2009 ATM, Art 25
"to fund needed improvements in Lexington
Center"
Yes
(g)
Debt Service
2009 ATM, Art 26
"for the purpose of paying a portion of the debt
service on certain outstanding bonds of the
Town issued for the purpose of the Diamond
Middle School, Clarke Middle School and High
School construction projects"
Yes
(h)
Transportation Management
Overlay District
2011 ATM, Art 20
"for the purpose of financing transportation
infrastructure improvements per Section 135 -
43C of the Code of the Town of Lexington"
Yes
(I)
Avalon Bay School Enrollment
Mitigation Fund
2011 ATM, Art 20
"to mitigate the cost of students attending the
Lexington Public Schools who reside at Avalon
Bay"
No
(j)
Capital
2012 STM 19 Nov,
Art 3, & renamed
under 2015 ATM,
Art 26e
Originally name "Capital Projects /Debt Service
Reserve /Building Renewal Fund "; purposes
remained the same when renamed
Yes
Prepared 13 Jan 2016 by David G. Kanter, Vice -Chair & Clerk, Lexington Capital Expenditures Committee
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Appendix B:
Summary of Warrant - Article Recommendations
Abbreviations: RF = Revolving Fund; CPF = Community Preservation Fund;
EF = Enterprise Fund; RE = Retained Earnings; GF = General Fund;
SF = Stabilization Fund; TBD = To Be Determined; ATM = Annual Town Meeting;
STM = Special Town Meeting; R &CP = Recreation & Community Programs
2016 -1; 3
Hastings School Renovation /Replacement
$1,050,000
GF (Debt) (Candidate for Debt Exclusion)
2016 -2; 2
Pelham Road Property Acquisition
TBD
2016 -3; 2
Middle Schools- Additions and Remodeling
$62,137,000
GF (Debt) (Candidate for Debt Exclusion)
8(a)
Munroe Tavern Archaeological Dig
IP
CPF (Cash)
8(b)
Munroe Center for the Arts Window Study
$30,000
CPF (Cash)
8(C)
Lexington Arts and Crafts Society- Parson's Gallery Lighting
Renovation
$24,280
CPF (Cash)
($24,280)
8(d)
Visitors Center Renovation
IP
8(e)
Keeler Farm Community Housing Acquisition
$185,000
CPF (Cash)
8(f)
Greeley Village Rear Door and Porch Preservation
$263,250
CPF (Cash)
8(g)
Wright Farm Barn Needs Assessment and Feasibility Study
$35,000
CPF (Cash)
8(h)
Antony Park Construction
$60,000
CPF (Cash)
8(1)
Minuteman Bikeway Wayfinding
$120,000
CPF (Cash)
80)
Town Pool Renovation
$166,000
CPF (Cash)
8(k)
Park Improvements -Hard Court Resurfacing
$61,000
CPF (Cash)
8(1)
Granite Forest at Lincoln Park
$30,000
CPF (Cash)
($30,000)
8(m)
Park Improvements -Athletic Fields
$120,000
CPF (Cash)
8(n)
Park and Playground Improvements
$75,000
CPF (Cash)
8(o)
Grain Mill Alley Improvements
$214,114
CPF (Cash)
8(q)
Administrative Budget
$150,000
CPF (Cash)
9
Pine Meadows Improvements
$65,000
R &CP EF (RE)
10(a)
Center Streetscape Improvements - Phase I
$2,700,000
GF (Debt)
($2,700,000)
10(b)
DPW Equipment Replacement
$755,000
$449,000 GF (Debt) + $15,000 GF (Free Cash) +
$145,500 Water EF (RE) + $145,500 Wastewater
EF (RE)
10(c)
Street Improvements
$3,500,000
$2,526,835 GF (Cash) + $973,165 (Chapter 90)
10(d)
Storm Drainage Improvements and NPDES Compliance
$340,000
GF (Debt)
10(e)
Hydrant Replacement Program
$150,000
$75,000 GF (Free Cash) + $75,000 Water EF
(RE)
10(f)
Comprehensive Watershed Stormwater Management Study and
Implementation
$390,000
GF (Debt)
10(g)
Mass Ave - Three Intersections Improvement
$6,900,000
$6,550,000 State TIP + $350,000 GF (Free Cash)
10(h)
Sidewalk Improvements, Additions and Designs
$600,000
GF (Debt)
10(1)
Town Wide Culvert Replacement
$390,000
GF (Debt)
10(j)
Town -wide Signalization Improvements
$125,000
GF (Free Cash)
10(k)
Cary Memorial Library Walkway Replacement
$149,500
GF (Debt)
10(1)
Pleasant Street Sidewalk
$175,000
GF (Debt)
10(m)
Replace Town Wide Phone Systems -Phase V
$21,000
GF (Free Cash)
10(n)
Head End Equipment Replacement/Packet Shaper - Phase V
$150,000
GF (Free Cash)
10(o)
Election System Upgrade
$81,000
GF (Free Cash)
10(p)
Parking Meter Replacements - Phase 2
$230,625
Parking Meter Fund
($230,625)
10(q)
Transportation Mitigation
$30,000
Traffic Mitigation SF
10(r)
Ladder Truck Replacement
$875,000
GF (Debt)
10(s)
Public Safety Radio Stabilization
$90,000
GF (Free Cash)
11
Water System Improvements
IP
12(a)
Wastewater System Investigation and Improvements
$1,000,000
$968,000 Wastewater EF (Debt) + $32,000
Wastewater EF (RE)
12(b)
Pump Station Upgrades
$800,000
Wastewater EF (Debt)
13(a)
School Furniture, Equipment & Systems Program
$186,087
GF (Free Cash)
13(b)
LPS Technology Capital Request
$1,198,000
$427,607 GF (Debt) + $770,393 GF (Free Cash)
14
School Zone Traffic Calming
IP
15(a)
Townwide Roofing Program
$176,400
GF (Debt)
15(b)
School Building Envelopes and Systems Program
$215,000
GF (Free Cash)
15(c)
LHS Heating Systems Upgrade
$500,000
GF (Debt) (Candidate for Debt Exclusion)
15(d)
Municipal Building Envelopes and Systems
$187,329
GF (Cash)
15(e)
Building Flooring Program
$150,000
GF (Free Cash)
15(f)
Public Facilities Bid Documents
$100,000
GF (Free Cash)
15(g)
Diamond Middle School Renovations - Construction
IP
15(h)
Clarke Middle School Renovations - Construction
IP
15(1)
School Traffic Safety Improvements
$25,000
GF (Free Cash)
150)
Security Camera Upgrade to Digital from Analog
$49,500
GF (Free Cash)
15(k)
Munroe School Roof
$298,000
GF (Debt) to be funded with increased license
fees
15(1)
LHS Security Evaluation and Upgrade
$25,000
GF (Free Cash)
15(m)
LHS Guidance Space Mining - Design
$13,800
GF (Free Cash)
15(n)
LHS Nurse Office and Treatment Space - Design
$17,000
GF (Free Cash)
15(o)
LHS Fitness Center /Athletic Training Floor
$41,220
GF (Free Cash)
15(p)
Fire HQ Exercise Room
$80,000
GF (Cash)
Continued of next page
B -1
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM
Summary of Warrant - Article Recommendations (continued)
Art.
Description
Request
Funding Source
CEC
Difference
19
Appropriate Bonds and Notes Premiums
IP
20
Rescind Prior Borrowing Authorizations
$3,169,591
21
Appropriate To and From Specified Stabilization Funds
$5,112,434
$2,012,434 GF (Cash) + $3,100,000 GF (Free
Cash
22
Appropriate To Stabilization Fund
IP
23
Appropriate from Debt Service Stabilization Fund
$124,057
Debt Service SF
25
Amend FY2016 Operating, Enterprise and CPA Budgets
TBD
26
Appropriate for Authorized Capital Improvement
TBD
N/A
Munroe Center for the Arts Parking Lot
$220,000
Private Funding (full payment in advance)
N/A
Cary Library Internal Reconfiguration Project
$850,000
Private Funding
Totals (excluding values of "Multiple" entries) $96,976,187
($2,984,905)