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HomeMy WebLinkAbout2023-06-05 SB Packet - ReleasedSELECT BOARD MEETING Monday, June 5, 2023 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation* 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Dissolve Center Streetscape Design Review Ad Hoc Committee 2. Approve Select Board Meeting Minutes . May 15, 2023 Select Board . May 15, 2023 Joint SB/SC/CEC/AC Meeting . May 22, 2023 Select Board 3. Application: One -Day Liquor License - Rotary Club of Lexington, Inc., 1605 Massachusetts Avenue e Annual Comedy/Music Night 4. Application: One -Day Liquor License - Lexington Education Foundation, 24 Lincoln Street • Lexington Education Foundation's Annual Celebration for Education Weekend Fundraiser 5. Applications: One -Day Liquor Licenses - Wilson Farm, Inc., 10 Pleasant Street (2) Dinner in the Field 6. Approve and Sign Proclamation - Pride Month ITEMS FOR INDIVIDUAL CONSIDERATION 1. Application: Common Victualler License - CFHA - 1050 Waltham Street d/b/a 6:40pm Craft Food Halls, 1050 Waltham Street 2. Review and Approve Request for Disposition of Surplus Property Policy 6:45pm 3. Review and Approve Request for Designer Selection Policy 6:55pm 4. Joint Meeting - Select Board & School Committee 7:05pm • Review and Discuss Recommended Updates to the Integrated Building Design and Construction Policy 5. Discuss American Rescue Plan Act (ARPA) Requests 7:25pm 6. Presentation - Tree Canopy Study 7:45pm 7. Approve Residential Solid Waste Regulation Amendment 8:05pm 8. Discuss Lexpress Fare Restructuring Proposal 8:25pm 9. Discuss Bike Share Program 8:40pm 10. Review Request to Add Two Full Members to Historical Commission 8:55pm 11. Approve Collective Bargaining Agreement - Fire Union (IAFF Local #1491) 9:05pm I\ 11 r N bki►1 1. Anticipated Adjournment 9:10pm Meeting Packet: https://lexington.novusagenda.com/agendapubhe/ *Members of the public can attend the meeting from their computer or tablet by clicking on the following link at the lime of the meeting: https://zoom.us/j/92482764382?pwd=SFFvYWo3MmVkODF 1 aG 5ETmNsRDV6Zz09 iPhone one -tap: +13092053325„92482764382#,,,,*380743# US +13126266799„92482764382#,,,,*380743# US (Chicago) Telephone: +1309 205 3325 US +1312 626 6799 US (Chicago) +1646 9313860 US +1 929 205 6099 US (New York) +1301 715 8592 US (Washington DC) Meeting ID: 924 8276 4382 P as sc ode: 380743 An Act Relative to Extending Certain State of Emergency Accomodations: https://www.mass.gov/the-open-meeting-law The next regularly scheduled work session of the Select Board will be held on Monday, June 12, 2023 at 6:30pm via hybrid participation. The next regularly scheduled meeting of the Select Board will be held on Wednesday, June 21, 2023 at 6:30pm via hybrid participation. Hearing Assistance Devices Availahle on Request w All agenda time and the order of items are appnpximate and Le e la subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Weekly Update PRESENTER: Jim Malloy, Town Manager SUMMARY: Attached please find the Town Manager's Weekly Update for the weeks ending: . 5-26-23 6-2-23 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 ATTACHMENTS: Description Type W4rcclkll3 Update 5 26 23 (bva'rrC"Ils:mo Weekly Update 6 2-I3 Cover 1VGenio ITEM NUMBER: T M.1 � b�.0.d'1 tli fiXV Select Board FROM: iw "A DATE: May 27, 2023 RE: Weekly Update 9�210 X h;d J4P'IV'N4M� T1 7P 2 5 Town of Lexington Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: May 27, 2023 RE: Weekly Update The following is an update of activities for the week ending May 27, 2023: Town Manager Updates: • Attached please find two proposed policies (1) for Disposition of Surplus Supplies and Furniture; and (2) for Designer Selection Written Procedures. Both of these are required that the Town adopt by state regulations and both reflect the Town's current practices. These are on the agenda for consideration at the June 5 Select Board meeting. • Attached please find an updated draft of Chapter 181 Residential Solid Waste Regulations based on the discussion at the May 22 Select Board meeting. This item is on the agenda for consideration at the June 5 Select Board meeting. • Attached please find the presentation from the Regional Housing Service Organization (RHSO) annual meeting with the member Town Managers. The RHSO 3 -year contract renewal is scheduled for consideration at the June 21 Select Board meeting. • Attached please find the agenda tracker for upcoming Select Board meetings. Police: The Lexington Police Department is proud to welcome two new additions to the department, Officers Jennifer Scearbo and Salena Zona. Both officers come to us as transfers from the Arlington Police Department with distinguished careers and extremely high recommendations. They are both currently in a modified Field Training Program and will be on their own and assigned to a shift in the first week of June. Both have already seamlessly transitioned into the department. We are extremely excited about the leadership skills and dedication to community engagement that they both bring with them to LPD. They will both be outstanding assets to both the department and community. Please take an opportunity to introduce yourself if you see them on the street. We will share the date of their swearing in ceremony when a date is selected. Please read the following bios listed below: 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 NEW LEXINGTON POLICE OFFICER JESSICA SCEARBO BADGE # 219 Jessica Scearbo grew up in Arlington, MA and currently resides in Woburn. Jessica obtained a Bachelor's Degree in Criminal Justice in 2011 from Fitchburg State University. She went on to attend the MBTA Transit Police Academy and graduated in 2013 and began her career for the Arlington Police Department. Jessica stood out as an outgoing, positive member of the Arlington Police Department for 10 years. She became certified in Rape/Sexual Assault Investigations and is a member of the Massachusetts Association of Women in Law Enforcement. NEW LEXINGTON POLICE OFFICER SALENA ZONA BADGE # 220 Salena Zona grew up in Arlington, MA and currently resides in Billerica. Salena obtained her Bachelor's Degree in Criminal Justice from the University of Massachusetts Lowell in 2015. She attended and graduated from the MBTA Transit Police Academy in 2016 and began her career for the Arlington Police Department. Salena's supervisors spoke very highly of her as a compassionate and proactive police officer during her 7 years with the department. She earned a lifesaving award in 2019 and is certified in a number of specialized trainings including, Rape Aggression Defense Systems (R.A.D.) and Health and Wellness. Human Services: Human Services The Veterans' Services District Director search has been reopened. Unfortunately, the candidate who accepted recently rescinded his acceptance due to family health issues. Transportation Service Updates • MBTA Advisory Board (AB) — The full board met on 5/16/23 to review and discuss the FY24-28 Capital Investment Plan (CIP) Oversight Report and the FY24 Operating Budget Oversight Report. In short: The AB recommends a comprehensive review ASAP of the long term capital and operational needs of the MBTA and the long-term funding mechanisms available to sustain them. You q.1.1 on the AP's website. • MBTA Advisory Board Forum — The AB has organized a virtual forum for Thursday, June 1, 10- I IAM: The Future of the MBTA: A Conversation with New Leadership featuring Phillip Eng, the new MBTA General Manager, Thomas Glynn, the new Chair of the MBTA Board of Directors. Join via Zoonrn link. ..................................................... • MBTA Red Line — As many know, the Red Line was supposed to extend to Lexington, but Arlington prohibited the service. However, at their spring Town Meeting, the Town of Arlington rescinded their prohibition of MBTA rail service. Additionally, Representative Garballey has submitted 'B.IlII.._I.1.33._1_9, to study extending the Red Line to Arlington, which may mean a future opportunity to explore extension into Lexington. Land Use Health and Development: Planning • 0 Cambridge St./Concord Turnpike — Solar array proposal was approved by the Planning Board on May 17 with 53 conditions and several major plan changes. • Thursday, June 8 @ 7:00 pm Cary Memorial Building— Public Forum to review recommendations for the Town -wide Bicycle and Pedestrian Plan. Recreation & Community Programs Inclusion Lexington Recreation and Community Programs partnered with the Arc of Massachusetts and other state organizations to host an inclusion summit for recreation, leisure and faith providers on Tuesday, May 23rd. The summit began with a workshop on how to bring inclusive practices into your programs and lead into an afternoon panel which featured, Lexington Recreation's Therapeutic Recreation Specialist, Kate DeAngelis, a Teacher from Temple Isaiah and local business owner, Omar Masood from Omar's World of Comics. A total of 74 people registered for the summit representing organizations from around the region and a large representation from local Lexington groups including Cary Memorial Library, Kidsborough Afterschool Programs, JW Hayden Center, Temple Isaiah and Lexington Recreation. A big thank you to local organization SNAP (Special Needs Art Program) for donating center pieces for the day! Facilities The Aquatics Facilities at the pool are preparing to open to the public on Monday, June 5, 2023. A new shade structure is scheduled to be installed during the week of May 30th at the Wading Pool/Splash Pad, this will be a great addition to the facility The Old Reservoir hosted the Annual Family Fishing Festival on Tuesday, May 23rd with over 30 children (accompanied with an adult) participated in this great event. Celebrations Congratulations to Recreation Supervisor, Laura Perry, for earning the certification of Certified Pool Operator earlier this month. The Community Center was recognized by the Cotting School for Five Years of partnership with the Project Bridges Program. Project Bridges is Cotting School's community-based volunteer work experience program. The students work with local employers to develop their vocational and transitional skills, in addition to building connections between the school and the surrounding community.on services/ OVS MORN ops 1775 �c � � A APRIL 79'" �FXIN61 Town of Lexington Comptroller's Office Purchasing Elizabeth Mancini, Purchasing Director emanciniglexingtonma.gov Town of Lexinp_ton Designer Selection Procedures Tel: (781) 698-4628 Fax: (781) 861-2794 These procedures govern the selection of designers for any municipality or local public agency building project subject to the state designer selection law, M.G.L. c. 7C, §§ 44- 57. Any other local law governing the procurement of services will be inapplicable to these procurements. 2. The Select Board ("Approving Body") has the authority to conduct the designer selection process for the Awarding Authority. The Approving Body hereby delegates its authority to the Town Manager to act on its behalf and may delegate any other duties described herein to the extent such delegation is permissible by law. 3. The Approving Body shall designate the individual or group of individuals (hereinafter referred to as "the Committee") who will conduct the designer selection process for each project. No member of the Committee shall participate in the selection of a designer for any project if the member, or any of the member's immediate family: has a direct or indirect financial interest in the award of the design contract to any applicant; b. is currently employed by, or is a consultant to or under contract to, any applicant; c. is negotiating or has an arrangement concerning future employment or contracting with any applicant; or d. has an ownership interest in, or is an officer or director of, any applicant. 4. A Request for Qualifications (RFQ) for each contract subject to these procedures shall be advertised in a newspaper of general circulation in the locality of the building project, in the Central Register published by the Secretary of the Commonwealth, and in any other place required by the Approving Body, at least two weeks before the deadline for filing applications. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 5. The advertisement shall contain the following information: a. a description of the project, including the specific designer services sought, the time period within which the project is to be completed, and, if available, the estimated construction cost; b. if there is a program for the building project, a statement of when and where the program will be available for inspection by applicants; c. when and where a briefing session (if any) will be held; d. the qualifications required of applicants; e. the categories of designers' consultants, if any, for which applicants must list names of consultants they may use; £ whether the fee has been set or will be negotiated; if the fee has been set, the amount of the fee must be listed in the advertisement; g. when and where the RFQ can be obtained and the applications must be delivered. 6. The RFQ shall include the current "Standard Designer Application Form for Municipalities and Public Agencies not within DSB Jurisdiction," which is available for download from the Massachusetts Designer Selection Board website at Procedures for Municipalities and Public Agencies not within DSB Jurisdiction. The Application Form may be amended to include additional information on a project -specific basis. 7. The Committee shall evaluate applicants based on the following criteria: a. prior similar experience; b. past performance on public and private projects; c. financial stability; d. identity and qualifications of the consultants who will work with the applicants on the project; and e. any other criteria that the Committee considers relevant to the project. 8. The Committee shall select at least three finalists. Finalists may be required to appear for an interview or provide additional information to the Committee, provided that all finalists are afforded an equal opportunity to do so. If fewer than three responses are received, the Committee will treat all responses as finalists and may require each finalist to appear for an interview or provide additional information to the Committee, provided that all finalists are afforded an equal opportunity to do so. 9. The Committee shall rank the finalists in order of qualification and make a recommendation of award to the Approving Body. No person or firm, including applicants' listed consultants, debarred pursuant to M.G.L. c. 149, § 44C, shall be included as a finalist on the list. The list must be accompanied by a written explanation of the reasons for selection including the recorded vote, if any. The written explanation and recorded vote, if any, shall be public records and shall be maintained in the contract file. 10. If the fee was set prior to the selection process, the Approving Body shall select a designer from the list of finalists. If the Approving Body selects a designer other than the one ranked first by the Committee, the Approving Body shall file a written justification for the selection with the Committee and maintain a copy in the contract file. 11. If the fee is to be negotiated, the Approving Body shall review the list of finalists and may exclude any designer from the list if a written explanation of the exclusion is filed with the Committee and maintained in the contract file. The Approving Body shall request a fee proposal from the first ranked designer remaining on the list and begin contract negotiations. If the Approving Body is unable to negotiate a satisfactory fee with the first ranked designer within thirty (30) days, negotiations shall be terminated and undertaken with the remaining designers, one at a time, in the order in which they were ranked by the Committee until agreement is reached. In no event may a fee be negotiated which is higher than the maximum fee set by the Approving Body prior to selection of finalists. 12. If the designer's fee is negotiated, the designer shall file a truth -in -negotiations certificate prior to being awarded the contract by the Approving Body, which must be incorporated into the contract. The certificate shall contain: a. a statement that the wage rates and other costs used to support the designer's compensation are accurate, complete and current at the time of contracting; and b. an agreement that the original contract price and any additions to the contract may be adjusted within one (1) year of completion of the contract to exclude any significant amounts if the Awarding Authority determines that the fee was increased by such amounts due to inaccurate, incomplete or noncurrent wage rates or other costs. 13. If the Approving Body is unable to negotiate a satisfactory fee with any of the finalists, the Approving Body shall recommend that the Committee select additional finalists. 14. The Approving Authority may allow a designer who conducted a feasibility study to continue with the design of a project. However, the Approving Authority may commission, at its discretion, an independent review, by a knowledgeable and competent individual or business doing such work, of the feasibility of the designer's work to insure its reasonableness and its adequacy before allowing the designer to continue on the project, provided the Approving Authority otherwise complies with the statutory requirements for selecting a designer under Chapter 7C of the General Laws, including those set forth in M.G.L. c. 7C, § 54(a)(i). 15. Every contract for design services shall include the following: a. certification that the designer or construction manager has not given, offered, or agreed to give any person, corporation, or other entity any gift, contribution, or offer of employment as an inducement for, or in connection with, the award of the contract for design services; b. certification that no consultant to, or subcontractor for, the designer or construction manager has given, offered, or agreed to give any gift, contribution, or offer of employment to the designer or construction manager, or to any other person, corporation, or entity as an inducement for, or in connection with, the award to the consultant or subcontractor of a contract by the designer or construction manager; certification that no person, corporation, or other entity, other than abona-fide full-time employee of the designer or construction manager, has been retained or hired by the designer or construction manager to solicit for or in any way assist the designer or construction manager in obtaining the contract for design services upon an agreement or understanding that such person, corporation, or other entity be paid a fee or other consideration contingent upon the award of the contract to the designer; and d. certification that the designer has internal accounting controls as required by M.G.L. c. 30, § 39R(c), and that the designer has filed and will continue to file an audited financial statement as required by M.G.L. c. 30, § 39R(d). All fees shall be stated in design contracts, and in any subsequent amendments thereto, as a total dollar amount. Contracts may provide for equitable adjustments in the event of changes in scope or services. 16. The Awarding Authority shall not enter into a contract for design services unless the Awarding Authority or the designer has obtained professional liability insurance covering negligent errors, omissions, and acts of the designer or of any person or business entity for whose performance the designer is legally liable arising out of the performance of the contract. The total amount of such insurance shall at a minimum equal the lesser of one million dollars or ten percent of the project's estimated cost of construction, or such larger amounts as the Awarding Authority may require, for the applicable period of limitations. A designer required by the Awarding Authority to obtain all or a portion of such insurance coverage at its own expense shall furnish a certificate or certificates of insurance coverage to the Awarding Authority prior to the award of the contract. 17. Every contract for design services shall include a provision that the designer or its consultants shall not be compensated for any services involved in preparing changes that are required for additional work that should have been anticipated by the designer in the preparation of the bid documents, as reasonably determined by the individual responsible for administering the design contract. 18. In the event of an emergency that precludes the normal use of these designer selection procedures, the Approving Body may elect to authorize expedited procedures to address the emergency. The Approving Body shall document in writing the reasons for the emergency declaration, the proposed scope of work, the estimated cost of construction, the established fee for the needed design services, and any other relevant information. The Approving Body may select three finalists from any standing list of designers who have applied for projects of a similar nature, or may otherwise select three designers to be considered as finalists for the project. The Approving Body shall rank the finalists in order of qualification and select the designer for the emergency work. 19. The Awarding Authority shall publish the name of any designer awarded a contract in the Central Register. 20. The following records shall be kept by the Awarding Authority: a. all information supplied by or obtained about each applicant; b. all actions taken relating to the project; and c. any other records related to designer selection. All records shall be available for inspection by the state Designer Selection Board and other authorized agencies. 21. The Awarding Authority shall evaluate designers' performance on contracts using the Designer Selection Board evaluation form(s) in accordance with M.G.L. c. 7C, § 48(h), and file completed evaluations with the Board and any other agency named in M.G.L. c. 7C, § 48(h). 22. Nothing in these Procedures shall be interpreted to require the establishment of a board or waive or reduce the requirements of any other applicable law or regulation. 23. For any municipal design or construction project that includes funding provided by the Commonwealth, in whole or in part (such as reimbursements, grants and the like), cities and towns must incorporate minority-owned business enterprise and women -owned business enterprise participation goals. If applicable, the Awarding Authority shall take steps to assure that it complies with all Supplier Diversity Office requirements. OVS MORN ops 1775 �c � � A APRIL 79'" �FXIN6T�� Town of Lexington Comptroller's Office Purchasing Elizabeth Mancini, Purchasing Director emancini@lexingtonma.gov OVERVIEW Tel: (781) 698-4628 Fax: (781) 861-2794 SURPLUS PROPERTY DISPOSITION PROCEDURES This policy pertains to the disposition of surplus property (defined as all tangible surplus supplies with a resale or salvage value, including but not limited to motor vehicles, machinery, computer/network equipment, furniture, and other materials and supplies), and how it relates to Chapter 30B requirements and the functions of the Department of Public Facilities and Innovation and Technology (IT) Department. Massachusetts General Law Chapter 30B sets out clear guidelines for the disposition of surplus property with a value exceeding $10,000 (excluding real property). While M.G.L. c. 30B does not provide guidelines for the disposition of surplus property with a value under $10,000, it does require municipalities to adopt a written policy to which it must adhere for such dispositions. This policy, written with input from the Department of Public Facilities, Office of Sustainability and Innovation and Technology Department, seeks to define the procedures that must be followed in the event a Town department determines it has surplus property valued less than $10,000 that must be disposed of. You must contact the Purchasing Department if the estimated value of a disposition exceeds $10,000. Per M.G.L. c. 3013, a formal bid process or a public auction is required. To align with the Town's sustainability initiatives, reuse is the priority, and the below shall apply only when it is certain an item cannot be reused within the department of original ownership. 1) Disposition of Surplus Property- Valued Less Than $10,000 • If a department plans to dispose of surplus property that retains an estimated value less than $10,000 it should first ascertain if another department has a need for the item(s). 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 This may be done by sending an email to departments within your building and/or all Town departments. If the surplus property is claimed by another department, it is that department's responsibility to coordinate receipt of the surplus. If the size of the item necessitates professional moving services, it is the responsibility of the department claiming the item to arrange and pay for such services. (Please refer to the list of vendors at the end of this document). The Department of Public Facilities may assist with such moves on a case- by-case basis. Departments should submit a work order request for this purpose. • Prior to taking receipt of any large surplus furniture (desks, cabinets, chairs, etc.) the receiving department must consult with the Department of Public Facilities to determine that the size and proposed placement of any new furniture does not violate ADA, Fire, Building codes or hinder the operation or clearances for access to building equipment/systems (e.g. heating/cooling units, lighting, switches and connectivity within an office). If any alterations to building systems are required, it must be approved and overseen by the Department of Public Facilities, and the cost will be borne by the department receiving the surplus items. If any alterations to Information Technology infrastructure are required, it must be approved and overseen by the Information Technology Department, and the cost will be borne by the department receiving the surplus items. If the surplus remains unclaimed OR the nature of the item is such that it cannot be re- used by another department, the department should send an email to the Purchasing Department with a description of the item, a photo(s) and the estimated value. The Purchasing Director will facilitate the sale of the item through an online public auction process. The surplus property will be sold to the highest responsive bidder. Should the public auction process result in zero bids, the Purchasing Department shall first endeavor to promote re -use through charitable donations. Disposal of the item in the appropriate waste stream should only be done as a last resort and the department disposing of the surplus shall be responsible for disposal costs. Please consult with the Environmental Services Superintendent to determine the most appropriate recycling or disposal method. 2) Exceptions If an item is so badly damaged or has reached the end of its useful life and holds no value (monetary or otherwise), a department head may deem the item unusable and may recycle or dispose of the item without offering to other Town departments. Prior notice should be given to the Purchasing Department before disposing of the item(s) in order to confirm that there is no alternate channel for re -use. The department disposing of the surplus shall be responsible for all disposal costs. Please consult with the Environmental Services Superintendent to determine the most appropriate recycling or disposal method. • If the nature or size of the item necessitates professional moving service, it is the responsibility of the department disposing of the item to arrange and pay for such services. (Please refer to the list of vendors at the end of this document). 3) Innovation and Technology Department • Any technology equipment to dispose, recycle or move needs to be approved by the IT Department. The IT Department will arrange for a tech company to dispose of all zero -value technology once it has been decommissioned. Please contact the IT Department if you have surplus technology equipment. 4) Charitable Donations • Surplus goods with or without resale or salvage value may also be donated to non-profit charitable organizations at less than the fair market value pursuant to c. 30B, s. 15(g). Department heads should consult with the Purchasing Department if they intend to donate items to a charitable organization. 5) Vendors • The following vendors may be used for any moving, recycling or disposal services. Services in excess of $10,000 must be quoted or bid per M.G.L. c. 30B. Should a town department contract with a vendor for moving, recycling or disposal services, the department must coordinate with the Department of Public Facilities to arrange for appropriate building access. Departments may also engage with awarded vendors on the Operation Services Division (OSD) statewide contract FAC86: https://www.mass.gov/doc/fac86/download Moving Services Spry Moving Rick 617-538-9038 rickspryksprymoving com Recycling Services IRN (The Reuse Network) Emerson Lennon Wakefield Moving and Storage John Ahearn 978-432-6735 j aheamgwakefieldmoving. com Disposal Services Got Junk Taegen Kirsch 603-496-0749 844-909-3249 etennonnimsgMIus.com taegen.kirsch@1800gotjunk.com ARTICLE IV Residential Solid Waste [Adopted August 1991 by the Select Board] ( uim­0u+l .iwuumi'2012 II Me Sljelm 'l P'!) mm;j, § 181-57. General provisions. A. Recycling is mandatory in Lexington. B. The Town of Lexington is committed to reducing the generation of solid waste within the community by working to: (1) Educate residents to reduce the solid waste they generate; (2) Accelerate recycling and composting efforts; (3) Commit the remainder of solid waste to waste -to -energy (resource recovery) disposal; and (4) Reduce the toxicity of the waste stream. C. Pie -Town Meeting has established a requirement for the mandatory separation of certain recyclable materials from the rubbish of Lexington residents. School buildings and public buildings are included in this program. Apartments and condominiums also participate. Residents are encouraged to reduce the volume of packaging they bring home and to buy and use recycled products in order to support markets for recyclable materials. § 181-58. Types of waste. The Town of Lexington collects the following categories of %4d -waste: A. Recyclable waste (every other week curbside collection).�fll�mat�aah�th"nal^� T ex R ewe = Consult the ti ri ri u u o V ,recycling u i � tl n H iui w auu,t]I brochure for an up-to-date listmg­---&+ details n r.. rr,i6 ullue matieralsrou x,iuto�u iV � Vtloa,(oou�r Vr ; if if, Ilou�tl �rV n„J� vfir it � ",,� Iloou � leo,., 111 glass. ,b ,211 Metal. Food and bevefage eans. (1) Plastie. Na­ {4� 'rte .Milk B. Nonrecyclable solid waste (regular weekly curbside trash collection). All garbage and rubbish that is not considered either recyclable or hazardous waste or is not listed in § 181-61E. See ufl-e€§ 181-61 for details. C. Household hazardous products disposal (10 collection events annually). Household hazardous waste includes any products or materials that can be toxic (poisonous), corrosive, flammable or reactive (explosive). See § 181-62 for details. D. White goods pickup (curbside appliance pickup). Appliances are collected curbside by appointment only. See § 181-63 for details. E. Yard waste (curbside, drop-off facility and home composting). Disposal options for approved yard waste include curbside collection for three weeks in the spring and 10 weeks in the fall, drop-off (see § 181-64 for details) and home composting (see § 181-66). F. Christmas trees (curbside trash collection and drop-off recycling). Christmas trees may be disposed of through the curbside collection of regular trash or by dropping them off for recycling (see § 181-65). § 181-59. General rules applying to all curbside collection. A. Where to place containers. Collection occurs at the curbside. Place trash containers or recycling bins (with at least eight feet between them) parallel to the curb, not going up the driveway or walk. Waste will not be removed from inside houses, garages or other enclosures. Residents should be aware of winter plowing operations and place their refuse containers where they will not impede sidewalk plows or be toppled by street plows. B. When. Place the containers at curbside n -eafliet a«6MO a.—. -� �Oater than 7:00 a.m. on the collection _ "�R" _ _ Commented [JM1]: Ch. HO Noise Bylaw indicates 6 AM. day. Remove empty containers within 12 hours of the collection. Collection vehicles will not return to an area Staff is working on that bylaw as well, should it be updated after the trash or recyclables in that area have been collected. to reflect the 7 AM time? C. Holiday collection. Regular waste and recyclables are not collected on legal holidays. Therefore, do not put waste at the curbside on a holiday. During a week when a holiday falls on a collection day, the weekly collection moves forward one day. For example, if a holiday falls on a Monday, waste is collected Tuesday through Saturday of that week; if a holiday falls on a Tuesday, waste is collected on Monday and Wednesday through Saturday of that week. Your recycling brochure lists all legal holidays affecting trash collection. D. Sanitary conditions. Before and after collection, residents are responsible for maintaining safe and sanitary conditions at the collection site. Residents must remove refuse from spills or broken containers prior to the collection. The contractor will not collect loose refuse. Dog and/or wild animal complaints can be reported to the Animal Control Department at 862-0500 extension 240 during normal work hours. E. Scavenging. Scavenging or picking through trash or recyclables is prohibited. F. Penalties. Violation of these rules may subject a resident to penalty provisions under Town Bylaws and adopted regulations of the Select Board. if recyclable waste appears in a regular trash container, the Town will not collect the resident's regular trash. [Amended 3-27-2019 ATM by Art. 341 § 181-60. Rules for curbside recyclables collection. Mandatory separation of certain recyclable materials from the regular trash by Lexington residents was established yTownMeetingin1998.Ain mim-ltiifi1xotw. iinimlrecycling brochure ismailed toall Lexington households A. Containers. As part of the Lex -Recycle programs, the Town provides each new household with a recycling bin (provide proof of new residency to pick up free bin). Every household must use at least one Lex -Recycle bin. Additional recycling bins are available for a fsma4-fee. These are available at the Public Works Building, 201 Bedford Street, weekdays from 7:30 a.m. until 3:30 p.m. For information, telephone 861-2757. B. Recyclable waste preparation. Follow these rules when preparing and putting out recyclables, placing glass, metal, plastic and aseptic containers in the bottom of the Lex -Recycle bin, with bagged or bundled paper on top or beside the bin. (1) Glass. Clear, green and brown food and beverage containers. Rinse clean. Remove lids, caps, corks, plastic sleeves, etc. Paper labels are ekay tia a'p,I a9711a;,,. Do not recycle broken glass. (2) Metal. Aluminum and steel (tin) food and beverage cans. Rinse clean. Crush to save space. Discard cutout lids or secure within can by crushing 0l q er jLabels are okay o< < pv� d le. (3) Plastic. Narrow -neck bottles with No. 1 or No. 2 within the recycling symbol: water, juice, milk, soda and detergent bottles. Rinse clean, remove lids/neck rings, crush or nest. Pqlc° llLabels are okaytrrrp iNc. (4) Aseptic. Milk and juice cartons/boxes. Empty and rinse clean. Remove straws. (5) Mixed paper. Place newspapers/inserts, junk mail, office paper, book pages, chipboard boxes (empty and flattened), single magazines, catalogs or phone books in brown grocery bags. Magazines, catalogs or phone books may be tied up to twelve-inch stacks. Break down and tie corrugated cardboard 30 inches square maximum. No plastic bags are recyclable. C. ltems that winot be collected. H r t�°i i'Io it nc ioutptiet r on r., uli,� 7nui6r;l, ia6i rn d brc�d 11[ foq lic oilc< iu; clip„. n,Recycae waste ea",c�a �-t �1o7itn"iIorwillnotcollect „ affuaartrash eQr=tea r plastie bags (21 Food 1141, Plast�e or f@4 eereal !:Refs. f5) Book eovefs of44n4rags, (6) Waxed eardbeatd. 1171 UriflaRefted 8 11 Pizza oxess 1!10” Broken glass: (I AIuffi:ftRffi trc�ri'iFrrsarrs FE)soll eaRs-(c q r L-rr rho-bFi '7oiro'3r"r " cr3` - 11161, Motor oil rrcosccarros (17) UfRrarfked, i r �i til^....�............S-oifedaseptie boyws of effteries, D. Where. Put the recycling bin(s) at curbside, six to eight feet away from the regular trash containers. E. When. Collection of recyclable waste in the Lex-Recycle bin occurs every other-week, on the same day as the regularwaste pick-up. Consult�Ip,nnu 111 rcu,, .Iha ig nuoV't�ruuo ul+iii ,ll II7Grr�lluicr; for calendar schedule or call DPW at 861-2757 F. When moving. The recycling bin should be turned in to the , V°ri„Ildc 10,' d; II uo prmiiu rid at 2014 inerlt6cd § 181-61. Rules for collection of nonrecyclable solid waste. A. Approved containers. Put all waste in approved containers only. Do not stuff containers beyond their capacity or have items protruding out of the top of the barrels. Cracked or broken containers that are empty will be collected as waste. All containers are used at the owner's risk. Approved containers include: (1) Plastic bags that are at least 1.5 mils thick. The bags must not exceed three cubic feet (30 gallons) in content or 40 pounds in weight. The bags must be tightly sealed or tied. (2) Metal containers should be watertight and rust -resistant and have handles and tight -fitting covers. The containers must not exceed three cubic feet (32 gallons) in content or 50 pounds in weight. (3) Plastic barrels must be heat- and water-resistant and must have handles and tight -fitting covers. They must not exceed three cubic feet (32 gallons) in content or 50 pounds in weight. The waste eelleeter c 711 Y.,II (;io, is not responsible for plastic containers that crack during cold weather. B. Number of containers. 0 is �;a, " '^ o �ort� r@ will pick up a maximum of six approved containers r Waste s� �-ry per d< )ii"l five bundles ofbranches over one inch in diameter (for preparation see Subsection E). C. When moving. The regular waste c^Qa' ti u11 t;u ati t 7 N Will pick up additional trash containers in excess of the maximums listed in Paragraph B when residents are moving or cleaning out basements, etc. Residents must call WasteManagement, Ine,933 2113thc conft�lc tlor to notify them in advance of their regular collection day. The waste does not make special pickups. D. Bulky objects. OF_-b,Bulky objects pec—Ae�will be collected at curbside on the qday anu.udnn °�tlirnwA, li tli � �s ,tlr�x. A bulky object is anything that will not fit into an approved container +r.orulu', (Subsection A), such as a television set, automobile tire (without rine), storm door, la Au furniture, barbecue grill, mattress, box spring, rugs (cut in four -foot lengths, rolled and tied), etc. E. Waste preparation. Follow these rules when preparing and putting out waste: (1) Drain all liquids from food waste before putting it into the waste container. (2) Wrap food waste securely in plastic bags, such as old bread or supermarket bags. (3) Make sure no waste material protrudes above the top of the container. (4) Window glass should be taped to prevent shattering. (5) Keep waste containers in a sanitary condition, covered and/or tightly sealed. A few QFops of aintnoaiar €ir„coc'rrF' gcrairtirra'rrrFrorrraccr`r'cr"' grig. (6) Cut tree branches and limbs no less than one inch and no more than four inches in diameter into three- foot lengths and tie in bundles. Bundles must not exceed 50 pounds in weight and 24 inches in diameter. Maximum of five bundles per pickup. (7) Wooden objects such as picnic tables, fence parts and scrap wood should also be cut into three-foot lengths and tied in bundles. (8) Scrap metal such as fence posts, railings, dismantled swing sets, aluminum ladders or lawn furniture should be broken down and securely tied before putting at curbside P'�rpoopy�u�llV1 ,�li°c„I,loon°:Ivuuuo�i,c�tlp �hc v a iIl c'["ot � rcr. (9) Lawn mowers should have gas tanks removed and all fluids removed as well. (10) Latex paint must be completely dried out (solidified) before placing in regular trash. Use kitty litter or a similar drying agent to speed up process. (11) Oil-based paints with less than two inches of residue may also be dried out and disposed in trash. F. Items that will not be collected by the waste eolleeter, rt r1d_r t w: (1) Dead animals or animal waste. (2) Hazardous waste products (see § 181-62 for description). (3) Biological or infectious wastes, medicines and medical devices. (4) Improperly packaged medical sharps. (5) Automotive parts, such as batteries, body parts, engine blocks, fenders, frames, tire rims, gas tanks, transmissions, etc. ( ^odi$posai�efa Fe: jol ^Garfor.) (6) Logs and tree stumps. (7) Yard waste (see § 181-64 for disposal of yard waste). (8) Any propane tank (for disposal, see § 181-62 or Ball Dan Merahe's's Home Spa�.ntios &62 c4nuc) (9) Recyclable wast d, V0) Building and/or construction debris, e.g. wood, asphalt, concrete, etc. Building contractors are responsible for the proper disposal of all construction and building material or offer debris left from their work, such as wood, beams, shingles, plaster, asphalt, concrete, earth and gravel, etc. The Town of Lexington has no facilities for disposal of construction materials and the regular trash contractor will not remove it as residential waste. Please consult the Yellow Pages for disposal contractors. f I) Afl o lor ow"N prH'tj,lIrma�.° oo�.)C sic r fl p 1„fit, err oo.i'u lfioEK' G. Unacceptable containers. pnub r,Wasteeo'asoto�- rvriiln hr f r will not pickup waste in unacceptable containers. The Town of Lexington and the waste c�"��� o ruoa��o�,l assume��, no responsibility for waste that is not put out in approved containers (see Subsection A). Unacceptable containers include: (1) Cardboard barrels, cartons and crates. (2) Plastic bags other than those described under Subsection A. (3) Containers without handles or lids. (4) Containers with waste protruding above the top. (5) Lawn carts or wheelbarrows. (6) Oil drums. (7) Open baskets or boxes. (8) Paper bags. § 181-62. Rules for disposal of household hazardous products. The Town of Lexington has joined with seven neighboring communities to address the problem of household hazardous products disposal. In order to keep these materials out of the waste stream and the environment, residents are encouraged to deposit them at the Minuteman Household Hazardous Products Facility on the scheduled event days. Some of the products that should be separated from your recyclable or regular trash are listed below. For proper disposal of any hazardous waste not listed below or listings of dates, contact the Board of Health, 862-0500 extension 200. A. Location. The Minuteman Household Hazardous Products Facility is located on Hartwell Avenue, at the site of the DPW Composting Operation and the former landfill. The entrance to the facility is located opposite Maguire Road on Hartwell Avenue. B. Hours of operation. Collections occur on 10 Saturdays (at least once a month) from April to November. Hours of operation are 9:00 a.m. until 3:00 p.m. Residents will receive an annual ty c r Iloou � o f6in 'ow -u w ill btr Lein i, tfri cnn ,? pi �pnmailing indicating the dates when the facility will be open, along with instructions for bringing , the waste. C. Products. Hazardous waste includes any products or materials that can be toxic (poisonous), corrosive, flammable or reactive (explosive). Collection events include but may not be limited to the following products. Consult the annual z cc , � hi i i �a of i i � or i unuc i,9 Inal hro p, u i 1 re ffatififig-for up-to-date product listing and limits. Cleaning Products Bathroom cleaners Drain openers Oven cleaners Metal or furniture polish Spot removers Automotive Productes Motor oil and oil filters Brake or transmission fluids Antifreeze Solvents Auto batteries Polishes and wax Pesticides Weed killers Fungicides and herbicides Insecticides, pest ships Fertilizers with weed killer Wood preservatives Rat poisons Paint and Paint Products Paint and Paint Thinners Paint removers Stains and varnishes Epoxies and adhesives Aerosol cans (with product)*** Other Products Batteries-* Fluorescent lights Thermostats Driveway sealer Pool chemicals Hobby or photography chemicals Propane tanks (up to 22 pounds) Waste fuels (e.g. gasoline) Do Not Brine Explosives Asbestos Ammunition, fireworks Commercial hazardous waste Empty aerosol cans*** Fire extinguishers Gas cylinders Infectious or biological wastes Medicines or syringes PCBs Radioactive materials Smoke detectors Tires *jolm P. Gaffell,700 Waltham St., 961 6060, aeeepts aat&�rts, bimefies afid elean used **T ""Household batteries may be returned any time to Theatre Camera, 1910 Mass. Ave., 962 2,02-6. § 181-63. Rules for white goods disposal. Refrigerators, stoves, microwave ovens, dishwashers, washing machines, clothes dryers, water heaters, air conditioners and dehumidifiers are collected curbside by appointment only at no additional charge. Doors must be removed from refrigerators. Collections are currently scheduled once a week. Call the sem- contractor to schedule a pickup�aste�rnnagement, § 181-64. Rules for disposal of yard waste. A. State solid waste management regulations prohibit the disposal of yard waste in landfills and incinerators. Lexington has developed several options for disposal of approved yard waste. Approved yard waste includes: (1) Leaves. (2) Grass clippings. (3) Flower and vegetable plants. (4) Wood chips. (5) Pine chips. (6) Pine needles. (7) Hedge clippings. (8) Brush one inch or less in diameter. B. Yard waste curbside collection. Yard waste is collected at curbside during the spring and fall collection period in a separate trick by the regular waste contractor and transported to the Town compost site at the Hartwell Avenue Recycling Facility. (1) Containers. Yard waste must be placed in open trash barrels or biodegradable paper bags and must not be mixed with regular trash. Yard waste in any other containers will not be collected. (2) Where and when. Place yard waste (in open barrels or biodegradable paper bags sold by local merchants) containers curbside at least eight feet away from regular trash containers on the regular trash collection day during the three-week spring or ten -week fall collection period. Consult the annual recycling bre�&r naflw 111 II; (c Iuw , or local newspaper for exact collection dates. Yard waste placed at curbside prior to or after the yard waste curbside collection period will not be collected. 04—Biodegradable bags. These thirty -gallon bags hold three times the weight of plastic bags and they do not pollute the environment as plastic bags do. So-called "plastic biodegradable bags" are a combination of plastic and cornstarch. They are weaker in strength than the paper bags and while the cornstarch breaks down the plastic does not. veriwah , or SO.40 v lams a ee rrc . rr� `Jcr`��PiGc C. Town compost drop-off site. Residents may bring approved yard waste in any container wid Ovifll _uwvu to the Hartwell Avenue Recycling Facility across from Maguire Road. After the container is emptied, it must be removed from the area (biodegradable paper bags are the only exception to this rule). (1) Hours. The recycling area is open for yard waste disposal from April to mid-December during the following hours: Monday through Friday, 7:30 a.m. to 3:00 p.m.; Sunday, 8:00 a.m. to 5:00 p.m. It is also open the Saturday before Easter Sunday from 8:00 a.m. to 5:00 p.m. and closed Easter Sunday and open from 8:00 a.m. to 5:00 p.m. on all Saturdays in November. (2) Contractors employed by Town residents may also dispose of approved yard waste at the recycling area. Contractors must purchase a yard waste permit sticker during business hours at the DPW Operations Facility at 201 Bedford Street. Permit sticker fees are dependent upon the size of the vehicle. Contractors who do not obtain a permit or who provide false information will not be allowed to enter the area. Parch cards for occasional disposal of up to 10 yards (one -yard increments) of yard waste or for dumping brush from one inch to three inches in diameter are available for $50 ($5 per yard). D. Composted product available to residents. At the Recycling Facility, yard waste is composted, mixed with peat and loam, and used in park, cemetery, recreation and highway projects. Compost is also available in small amounts for home use at little or no cost to residents. Bring your own container. § 181-65. Disposal of Christmas trees. Residents may dispose of Christmas trees beginning the first Monday of January by placing them curbside with their regular trash for collection and incineration or bringing them to the DPW Facility at 201 Bedford Street any time after Christmas to recycle them. Leave trees in front of dead-end driveway opposite front entrance. If recycling, please remove all €ereign objects from tree: ornaments, tinsel, nails, wire, tacks, plastic bags, twine or rope. These items are dangerous to employees and equipment when trees are being chipped. No wreaths or roping may be recycled. § 181-66. Composting bins. Lexington has received a state grant from the Department of Environmental Protection to distribute home composting bins at a reduced price of $20 (plus tax) each. Purchase bins at the DPW at 201 Bedford Street and then pick them up at the Hartwell Avenue Dump during its business hours (Monday through Friday 7:30 a.m. to 3:00 p.m.). An information brochure is available from the Department of Public Works. To make compost: A. Add: (1) High carbon materials ("browns"). (a) Fall leaves. (b) Straw. (c) Salt marsh hay. (d) Shredded paper. (e) Cardboard. (1) Paper toweling. (g) Newspaper. (h) Paper plates. (i) Paper bags. 0) Chipped brush. (k) Sawdust. (1) Pine needles. (Pine needles should not make up more than 10% of total material in pile.) (2) High nitrogen materials ("greens"). (a) Grass clippings. (b) Weeds (not laden with seeds). (c) Vegetable and fruit wastes. (d) Seaweed. (e) Eggshells. (1) Coffee grounds and filters. (g) Tea bags. (h) Manure (horse, cow, rabbit, chicken, goat, gerbil, etc.) B. Mix or layer materials. After every 12 e e& -of -s -e, add ffaev-sho,,, �-�rich soil or compost. C. Keep it damp and aerated. Wait a few fflunths and VoRa ... . § 181-67. Questions or suggestions. For questions or suggestions regarding Lex -Recycle programs call Public Works Operations weekdays 7:00 a.m. to 3:30 p.m. a 11 274-8 111110 or the &Call Hotline 24 hours a day (1-800-800-6881). Agenda o RHSO Leadership, Oversight and Management o FY23 Year in review o FY24 Year Ahead G Summary Y"' _ h- nC! -ecial-AIS - D Mee - T_--- _ate R HIS, 0 sIntroduction— Sev*Cr e Model REGIONAL HOUSING SERVICES OFFICE, ESTABLISHED 2011 ACTON BEDFORD CONCORD LEXINGTON LINCOLN MAYNARD NATICK SUDBURY WAYLAND WESTON INN ti a_` -tet \' Member Towns receive housing� �. Town of Concord Concord Provides: services for an annual fee per �„��s° Lead Community Staffing and Contracting �- °'`E Administrative expenses Inter- Municipal Agreement: • Local Support (Studies, analy- sis, feasibility, project review) • Monitoring and Inventory Management • Program Development and Administration • Assessment Valuations • Other affordable housing ser- vices • RHSO Website • Regional Efforts, Trainings RHSO Personnel deliver services through Lead Community. 2014 Housing Units SHl Units SHl% Acton 8,475 737 8.70% Bedford 5,322 989 18.581 Concord 6,852 715 10.43% Lexington 11,946 1320 11.05% Lincoln 2,130 298 13.991 Maynard 4,430 425 9.59% Sudbury 5,921 775 13.09% Wayland 4,957 477 9.62% Weston 3,952 151 3.82% 53,985 5,887 10.90%. • Accounting • Office support • Technology • Other R__ ISO Leadership E:i Oversight Lead Community: Overall management Town Manager/Administrator Meeting: Annual Meeting Advisory Committee: Meets Quarterly G Annual Budget Process RHSO Draft FY25 Budget in September Hours based on workplan Hourly rate based on staffing mix Town makes Budget requests, CPC articles and other appropriation materials Invoices sent in July, for payment �a 'z —ea -al -A'S -T Tne e a na n-:,00- - - - - _ - - - - - _ mow aC- -W_ -NO E:i Quarterly Status Report Extensive reporting on all activity c Monthly tracking of hours Including any supplemental hours purchased in the year, none this year E:i Monthly Status Meetings with most communities Recommended to keep focus on our work together c Attend Boards/Committees, as requested Staffing support, general technical resource, project specific _ate sea 'S -D Mee £ IMA Process, Annual Amendment - Three Year Term — FY24 to FY26 IMA includes Natick as a 10th community -Welcome Annual Amendment Process Section 5: Provides for an annual amendment process for revised Exhibit B (Annual Budget), as well as other changes Proactively commit to participation at leadership level Allows opportunity for annual RHSO update to board All scheduled for May/June _ate sea IS -D Mee £ RHSO Workplan -- FY23 R Deve opment l:)M_TS, D_ ea sand lanning, D Boards an 0' Comm' -Tee support, ous ng o a o n (Conco d, z) U d Illb u r -nomeowne-/Ren-a- D ope- _y raining, Manage S U po- ra— -0-.-S-ng --SO a ves, R_ We lb sit e \1\041114 Sl Management RHSO FY24 Goals ❑ Support for Municipalities Municipalities at all requested levels Resident Owners and Tenants Staff Boards and Committees as requested HOME Program: Projects, Fair Housing Testing Program Administration for resident assistance g Local Projects: including resales and MBTA zoning Continue local support to staff, property managers, residents Maintain RHSO Office Offer workshops and training to renters, owners 13 Website and outreach 13 Continue to promote RHSO Model Structural support and staffing R H *!Sji 0 FY24 Budget Budget is mostly staffing - correlating to hours - with some program and administration _ate s ea -al -AIS D Mee £ FY23 - BUDGET FY24 - BUDGET FY24 vs FY23 Current Total °'o of Total IMA Total % of Total $ Hours Starting Balance $3,670 $3,670 $4,003 $4,003 Revenue Acton $34,980 442 $34,980 442 11% $39,971 477 $39,971 477 1O% $4,991 35 Bedford $33,952 429 $33,952 429 1O% $37,960 453 $37,960 453 9% $4,008 24 Concord $60,938 770 $60,938 770 19% $64,942 775 $64,942 775 16% $4,004 5 Lexington $32,923 416 $32,923 416 10% $39,971 477 $39,971 477 10% $7,048 61 Lincoln $24,930 315 $24,930 315 8% $30,669 366 $30,669 366 8% $5,739 51 Maynard $11,951 151 $11,951 151 4% $13,324 159 $13,324 159 3% $1,373 8 Natick $0 0 $0 0 0% $24,971 298 $24,971 298 6% $24,971 298 Sudbury $74,946 947 $74,946 947 23% $93,935 1,121 $93,935 1,121 23% $18,989 174 wavland $11,951 151 $11,951 151 4% $12,318 147 $12,318 147 3% $367 (4) Weston $38,937 492 $38,937 492 12°% $41,982 501 $41,982 501 10% $3,045 9 Total $325,508 4,113 $325,508 4,113 100% $400,043 4,774 $400,043 4,774 100,0 $74,534 661 Expenses Staffing $299,503 $299,503 $374,043 $374,043 Program expenses $5,000 $5,000 $5,000 $5,000 Administrative Cost $21,000 $21,000 $21,000 $21,000 Total Expenses Ending Balance $325,503 $3,675 $325,503 $3,675 $400,043 $4,003 $400,043 $4,003 Billing Rate $79.14 $79.14 $83.80 $83.80 _ate s ea -al -AIS D Mee £ K I 1 0 Update —Summary G RHSO successfully completing 12 years of operation due to senior leadership and sponsorship G Thank you for your cont' °� ed support! Proactive Compliance Monitoring • Preserve, Create Units • Maintain Housing Inventory Resource Efficiency • Centralize Information for existing and prospective residents • Leverage Resources, Resource Continuity Regional Approach • Common Solutions for Common Challenges • Enhance Municipal Services i a'Z PHO sa-ss°o Mot£a ITEM NAME PROPOTSED MINUTES Item # Description DAE Committee is inactive (provided Dissolve Center Streetscape final report of recommendations Design Review Ad Hoc 5 -Jun -23 0 0 Tiers 1®3 ® to the Board of Selectmen on 1/30/17); Center Committee Streetscae Project is already completed Approve Select Board 5 -Jun -23 0 0 15 -May -23 Meeting Minutes Rotary Club of Lexington, Inc.'s Approve One - Day i uor Annual Comedy/Music Night 6/16 in License ® Rotary Clubof 5 -Jun -23 0 0 Battin Hall in Cary Memorial Lexington, Inca Building (alcohol to be served in lobby of Battin all) Lexington Education Foundation's Approve One - Day Liquor Annual Celebration of Education License ® Lexington 5 -Jun -23 0 0 Weekend 6/10 at Hayden Education Foundation Recreation Center Back Lower Field The Board has previously discussed ARPA Funding for items related to the 250th Anniversary Celebration of the Battle of Lexington and Concord being planned for Fall of 2024 -Summer of 2026, but opted not to fund it at that time. Given the potential significant economic development impact this ARPA Discussion 5 -Jun -23 15 1 could have over a period of 1®2 years, groups that have been working on the 250th have inquired about the use of ARPA funds. Concord recently approved using $500,000 of their ARPA funds for the 250th planning and events. We have also received a request from Lexab for funding that should be considered at this meeting. Elizabeth Mancini, Procurement Director has requested to have the Designer Selection Policy Board approve a policy that is required 5 -Jun -23 10 2 under Ch. 30B. The policy Request for Approval recommended is based on the model policy from the IG's Office and reflects the Town's current/past practices. Elizabeth Mancini, Procurement Disposition of Surplus Director has requested to have the Property Policy Request for 5 -Jun -23 10 3 Board approve a policy that is required under Ch. 30B. The policy Approval recommended reflects the Town's current/past practices. was Tabled at the 4/24 meeting, VM unable to connect to meeting. Tree Canopy Study 5 -Jun -23 20 4 Presentation on the results of the Tree Canopy Study Jarlath.ONeil- Dunne@uvm.edu Marie.G.Bouffard@uvm.edu This is to amend the Solid Waste Residential oli ase Regulations to allow the Select Regulation Amendment 5 -Jun -23 20 5 Board to set a fee for curbside pickup of bulky items and white Approval goods and to adopt fees starting on July 1, 2023. Common ict er License Application New GV application (Zoning; Waltham treat d/b/a raft 5 -Jun -23 5 6 Building; Health ®all OK) Food 1050 Waltham Street Joint SBISC MeetingReview a DiscussRecommended.The Working Group the Select u es tot a Irate rate Board and School Committee Building Design5-Jun-23 2 7 .appointed have been working on this and it wil be ready to discuss Construction olio (review recommended updates to the placement of Joint item on policy. agenda) Lexpress Fare Restructuring Discussion on Lexpress Fare Proposal 5 -Jun -23 15 8 Change as per the TAC Recommendation There is a $263,000 in the bond bill for Lexington for transportation improvements for a bike share (blue bike) program. The Board has Discussion on bikes are 5 -Jun -23 15 9 not discussed and taken a position program of supporting or not supporting such a program, but will need to so that we can work with our legislators to ask the Govenor to move ahead. Robert Rotberg has requested increasing the membership of the Request to add 2 full Historical Commission from 5 full members tote Historical 5 -Jun -23 10 10 members to 7 full members. Town Commission Counsel has opined that the Statute allows this and that it would require only a vote of the Select Board. Approve Collective This agenda item is to approve the Bargaining Agreement ® Fire 5 -Jun -23 5 11 Firefighters contract as ne oated and previously authorized by the Union oc Select Board. This is a followup discussion on a request from several unions and the Select Board's request for staff Discussion on Paid Parentalto negotiate with a broad based Leave 12 -Jun -23 15 0 group of town unions and non- union staff for a town -wide policy related to parental leave. The goal was to bring it back before the Select Board by June 30 2023. Item to get sense of the Select Board regarding proceeding to plan Discuss Potential Use of for a hybrid meeting. Discuss in Hybrid icl atlon Format 12 -Jun -23 15 1 agenda setting what meeting date for Future Town Meetings to schedule this for, what information needs to be put into the packet This discussion is for the Board to discuss whether the past practice of using Julia Novak (or perhaps Jon Planningiscussio n Goal 12 -Jun -23 15 2 Wortman) to set two-year goals Setting Meeting continues to be the Board's preference or if there is a different direction the Board wishes to take for goal setting. TCC; TCC Subcommittee; Select Board Committee 21 -Jun -23 0 0 Executive Clerk; Keeper of the Reappointments Lockup; CPC; FAC; MAGIC; Minuteman School Committee Housing Partnership Board Select Board Committee (LexHAB member; community Appointments 21 -Jun -23 0 0 members x2); Vision for Lexington Committee (appointments held in May at request of committees) This is the renew the same 3 -year RHSO ®Year Agreement 21 -Jun -23 0 0 agreement with the Regional Housing Services Organization (Liz Rust) for the next 3 years. ABCL's 3rd Annual Quock Walker Day Community Celebration 7/8 on Approve Special Event 21 -Jun -23 0 the Visitors Center Lawn (live 0 Entertainment License ® C performances; recorded music) -- needs TMO approvalfor use o VCL Amend e Isrars of Voters 21 -Jun -23 0 0 Update charge to reflect MGL Charge name of "Board of Registrars" Capital Waste is the new sanitation contractor starting July 1. The contract has been negotiated at the Capital Waste Introduction cost previously discussed and and Contract Approval 21 -Jun -23 15 1 funded at the ATM. This is an opportunity for their company representative to introduce himself to the Board and to approve the contract. Staff have discussed the initial cost estimates from several years ago that led to the review of whether the Town should create a Stormwater Management Enterprise Fund. However, the cost concern that was initially considered as the impetus for moving in this direction, has not materialized as of yet and we have Discussion on Stormwater 21 -Jun -23 20 2 been able to manage the costs of Enterprise Fund stormwater management within the existing budget. Staff believes other work that has been done to date by DPW and Conservation will continue to temper the need to create a separate fund and fees. At this time, we are recommending this effort be postponed and placed on hold until it is appropriate to review it in the future. Recently the Town was asked to Discuss Resident Cemetery reconsider a non-resident fee for a 21 -Jun -23 15 Fees 3 former long-time resident. Jill Hai suggested the Board should establish a general policy. Needs to be advertised ® Hearing Inn at Hastings submitted an alteration of premise applicaiton for Placeoler ® Liquor License their liquor license to formalize the Amendment Alteration of outdoor area to include the new Premise/ update liquor license 21 -Jun -23 15 4 patio area they built. Their liquor conditions regarding na license is currently covered at the outdoor I I at present by the state extension for Hastings outdoor dining areas to serve alcholol in this area along with their local application for outdoor dining under the Town Manager. The Town has received a request Request to continue free 21 -Jun -23 10 5 from the Council on Aging to senior parking in the center continue the free senior parking program in the Center. laceolder Grant of Location ® Verizon ® Stedman Road Liquor License Amendment Request for Pledge of License, Change of Manager and Change of Officer ® Aloft Liquor License Amendment Request for Pledge o License, Change of Manager and Change of Officer Element Placeholder Grant of Location ® Eversource ® Pelham Ice of er ® Sign easement to be granted to 18 Philip Road Request for Select Board approval for exemption to overnight parking a Bond award Approve COLA for can® Ion Town Stafffor FY24 21 -Jun -23 10 6 21 -Jun -23 5 7 21 -Jun -23 5 8 21 -Jun -23 10 9 21 -Jun -23 5 10 21 -Jun -23 10 11 21 -Jun -23 5 12 21 -Jun -23 5 13 1/18/22 Request submitted - waiting for bk 4 Applicant scheduled to go front of Conservation Co .,n o ., protected/12 with a notice of intent as te proposed work takes place within not a hearing, does not require .+ l not a hearing, advertisement i Request1/5/22 submitted. Still waiting to hear from• Verizon is submitting a +petition to Verizonmove a pole. Eversouce's petition moved pole Easement to be granted (from the authority of •• • Philip Road 1 use rt portion of Philip16 Road. Anderson BoardSelect • to sign the easement{ then be recorded. Fhe owners of I" parked Fottler have II very • time and the ZBA approvedIII an �dsubject them receiving formal approval to o driveway) on , street. Select Board would need to approve -------------------• This is M 4forrt. bond award for • • issuance Every year the Select Board approves rt COLA fornon-union � b�.0.d'1 tli fiXV Select Board FROM: iw "A DATE: June 2, 2023 RE: Weekly Update 9�210 X h;d J4P'IV'N4M� T1 TP 2 5 Town of Lexington Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: June 2, 2023 RE: Weekly Update The following is an update of activities for the week ending June 2, 2023: Town Manager Updates: • Attached please find the agenda tracker for upcoming Select Board meetings. Cary Library: • On Saturday, May 27, the library hosted a one day public art installation in honor of Discovery Day. The project, Pom Pom the Lawn, featured the collective work of many volunteers, including students from the LABBB Collaborative who made 200 pom poms for the project. The goal of the project was to spark joy. Attached is a photo of the project. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 On Tuesday, May 30"', the library hosted a "Meet the Architect" program with Stew Roberts and Natalie Eringros from Johnson Roberts Associates. Stew and Natalie are working on the Lower Level Renovation Project for the library and presented the conceptual design to the community. The library calls the project "ChiRP!" (Children's Room Project) and has now has a dedicated.._e e.hpa lc or,)ropcet updates. A link to the meeting with the architects will be added to that page shortly. • There are some wonderful Adult programs coming up during June: o Beer Hiking New England with Carey Kish (virtual) — Monday, June 5 at 7:00 p.m. - Author Carey Kish traveled over 300 miles on foot and tasted more than 230 different beers to bring readers this great selection of hikes and brews. Join him for a talk about his new guidebook, Beer Hiking in New England, which showcases a wide variety of fun beer hikes in Maine, New Hampshire, Vermont, Massachusetts, Connecticut, and Rhode Island, from easy walks to moderate ramble and strenuous climbs. Carey will talk about the stunning scenery that awaits you and the breweries and brewpubs nearby that'll quench your thirst at the end of your hike.-R--e-&!-i sn-e-r o Watermelon and Red Birds with Food Writer and Author, Nicole A. Taylor (virtual) — Wednesday, June 7 at 7:00 p.m. — In partnership with ABCL and in honor of the Juneteenth holiday. Nicole A. Taylor is a James Beard Award—nominated food writer, master home cook, and producer. She has written for the New York Times, Bon Appetit, and Food & Wine. Nicole is the author of The Up South Cookbook and The Last O. G. Cookbook. She is the executive producer of If We So Choose, a short documentary about the desegregation of an iconic southern fast food joint. Nicole is the cofounder of The Maroon, a marketplace and retreat house focused on radical rest for Black creatives. She lives in New York City and Athens, Georgia, with her husband and son. R(.;,g s;ter o Juno's Europa Flyby and Exploration of the Jovian System with Sangeeta Gautam (virtual) — Thursday, June 8 at 7:00 p.m. - On September 29, 2022, Juno passed by Jupiter's icy moon Europa, at an altitude of only —350 km over its icy surface. The flyby provided the first close look at the Jovian moon in over 20 years, when NASA's Galileo spacecraft flew past at a similar distance on January 3, 2000. Results from the Galileo mission suggested a salt water ocean may exist on Europa beneath its icy crust. The study of Europa is of high priority because the existence of a salty ocean suggests the possibility of habitability, as many scientists believe life on Earth may have started in our oceans. In this session, participants will learn about the successful flyby, Juno's science objectives for the flyby, and tour Europa through the high-resolution visible images returned. R�;,, $aster Land Use Health and Development: Assistant Town Manager for Development • The accompanying notice will go out this week to abutters to the Town -owned parcels to be studied for housing feasibility. Planning • Town -wide Bicycle and Pedestrian Plan — On June 8 at 7 PM in Cary Hall, the Planning Office will be hosting the second of three public meetings to review draft recommendations and discuss criteria of how to prioritize the community needs and wants. We are still seeking input. The survey is still open. In the survey is an opportunity to map specific locations of needs and concerns. Please encourage your networks to take the survey:xttonMA.ov�likePedPlan Economic Development • On behalf of the Healey -Driscoll Administration, we want to cordially invite you to join us for the Northeast Massachusetts Regional Economic Development Planning Session on Monday, June 5thl :00 — 3:00, North Shore Community College, Lynn Campus. This will be the fourth regional meeting as part of the 2023Massachusetts .._Economic Developmng.111 Plan.nt�g Council. Over the course of the next several months, the Economic Development Planning Council will work to set long term goals, measurable benchmarks, and propose major economic development initiatives to guide Massachusetts' economic development policy over the next four years. These engagement sessions will be an integral part of this work as we seek to collect public input and feedback this spring and summer relative to the state's economic development needs and opportunities. This session will allow residents, municipal leaders, businesses, and organizations from the Northeast Region to engage with state officials in the process of developing the economic plan, policy, and strategy for our state. At each session, we will have breakout tables to collect input in the general areas of: 1) Business Climate; 2) Community and Neighborhood Development; 3) Key Clusters and Innovation; 4) Workforce and Talent; and 5) Equity and Opportunity. We ask that you use and share the following link to register: htt s:��www„evenlm�Ilte.corrb�e�north ast re bon ll eeonomic develo . -nent DIannin U..session tickets .2�3.285I6637 ..6..2..9..4..2..8..5 1 6-6.3.7. Public Works: Below is a photo of John Livsey and Town staff at the APWA Luncheon in which John was recognized as Professional Manager of the Year for Engineering and Technology in Quincy last week: ITEM NAME PROPOSED MINUTES Description DATE Committee is inactive (provided final report of Dissolve Center reesc e recommendations ® Tiers 1®3 ® to the Board of Design Review Ad Hoc 5 -Jun -23 0 Selectmen on 1/30/17); Center Streetscape Committee Project is already completed Approve Select Board 5/15/2023 Select Board; 5/15/2023 Joint MeetingMinutes 5®Jun®23 0 SB/AC/CC/SC; 5/22/2023 Select Board Rotary Club of Lexington, Inc.'s Annual Approve One - Day Liquor Comedy/Music Night 6/16 in attin Hall in Cary License ® Rotary u of 5 -Jun -23 0 Memorial Building (alcohol to be served in lobby Lexington, Inca outside of Battin all) Approve One -Day Liquor Lexington Education Foundation's Annual License ® Lexington 5 -Jun -23 0 Celebration of Education Weekend 6/10 at Education Foundation ayen Recreation Center Back Lower Field Approve One -Day Liquor Licenses ® Wilson Farm, Inca 5 -Jun -23 0 Annual Dinner in the Field 6/22 & 7/20 at Wilson x2 Farm Approve and SignNEW 5 -Jun -23 proclamation request from the Lexington 0 Proclamation ® Pride Month Human Rights Committee for Pride Month (June) Common is aer License Application New CV application (Zoning; Building; Health®all treet / /a raft SIIs, 5 -Jun -23 5 ® ) FoodWaltham 1 alta Street Disposition of Surplus Elizabeth Mancini, Procurement Director has requested Property Policy Request for 5 -Jun -23 10 to have the Board approve a policy that is required under Ch. 30B. The policy recommended reflects the Approval Town's current/past practices. Elizabeth Mancini, Procurement Director has requested Designer Selection Policy to have the Board approve a policy that is required Request for Approval 5 -Jun -23 10 under Ch. 30B. The policy recommended is based on the model policy from the IG's Office and reflects the Town's current/past practices. The Board has previously discussed ARPA Funding for items related to the 250th Anniversary Celebration of the Battle of Lexington and Concord being planned for Fall of 2024 -Summer of 2026, but opted not to fund it at that time. Given the ARPA Discussion 5 -Jun -23 20 potential significant economic development impact this could have over a period of 1®2 years, groups that have been working on the 250th have inquired about the use of ARPA funds. Concord recently approved using $500,000 of their ARPA funds for the 250th planning and events. We have also received a request from Lex ab for funding that should be considered at this meeting. was Tabled at the 4/24 meeting, UVM unable to connect to meeting. Presentation on the results of Tree Canopy toy 5 -Jun -23 20 the Tree Canopy Study Jarlath.ONeil- Dunne@uvm.edu Marie.G.Bouffard@uvm.edu This is to amend the Solid Waste Regulations to Residential of este allow the Select Board to set a fee for curbside Regulation Amendment 5 -Jun -23 20 pickup of bulky items and white goods and to Approval adopt fees starting on July 1, 2023. Joint SB/SC Meetingevict 7:00 pm? The Working Group the Select Board and Discuss Recommended and School Committee appointed have been updates tot the Integrated working on this and it wil be ready to discuss Building esi and 5 -Jun -23 20 recommended updates to the policy. Construction Policy (review placement of Joint item on agenda) Lexpress Fare Restructuring Discussion on Lexpress Fare Change as per the Proposal 5 -Jun -23 15 TAC Recommendation There is a $263,000 in the bond bill for Lexington for transportation improvements for a bike share Discussion n bike share (blue bike) program. The Board has not discussed 5 -Jun -23 15 and taken a position of supporting or not program supporting such a program, but will need to so that we can work with our legislators to ask the Govenor to move ahead. Robert Rotberg has requested increasing the Request to add 2 full membership of the Historical Commission from 5 members tote Historical 5 -Jun -23 10 full members to 7 full members. Town Counsel Commission has opined that the Statute allows this and that it would require only a vote of the Select Board. Approve Collective This agenda item is to approve the Firefighters Bargaining Agreement ® Fire 5 -Jun -23 5 contract as negoated and previously authorized by Union Local the Select Board. This is a followup discussion on a request from several unions and the Select Board's request for staff to negotiate with a broad based group of town Discussion n Paid Parental12-Jun-23 15 unions and non-union staff for a town -wide policy Leave related to parental leave. The goal was to bring it back before the Select Board by June 30 2023. Item to get sense of the Select Board regarding Discuss Potential Use of proceeding to plan for a hybrid meeting. Discuss in Hybrid Participation Format 12 -Jun -23 15 agenda setting what meeting date to schedule this for Future Town Meetings for, what information needs to be put into the packet This discussion is for the Board to discuss whether the past practice of using Julia Novak (or perhaps Planning iscussio on Goal Jon Wortman) to set two-year goals continues to Setting satin 12 -Jun -23 30 be the Board's preference or if there is a different direction the Board wishes to take for goal setting. TCC; TCC Subcommittee; Executive Clerk; Select oar Committee 21 -Jun -23 Keeper of the Lockup; CPC; FAC; MAGIC; 0 pa eap Dint a is Minuteman School Committee Housing Partnership Board (LexHAB member; Select Board Committee community members x2); Vision for Lexington Appointments 21 -Jun -23 0 Committee (appointments held in May at request of committees) Approve Amendment to This is the renew the same 3 -year agreement with Regional Housing Services 21 -Jun -23 0 the Regional Housing Services Organization (Liz Office Agreement Rust) for the next 3 years. ABCL's 3rd Annual Quock Walker Day Community Approve Special Event Celebration 7/8 on the Visitors Center Lawn (live EntertainmentLicense - 21 -Jun -23 0 performances; recorded music) -- needs TMO ABCL approval for use of VCL Amend Registrars o o er Update charge to reflect MGL name of "Board of Charge 21 -Jun -23 0 Registrars" The LMM are requesting to use the Battle Green Battle Green Use Request ® on 9/9 for an educational day for 18th century Lexington Int e 21 -Jun -23 0 reenactors. They are teaming up with LARA for the event. (Police; Fire; DPW - ) Capital Waste is the new sanitation contractor starting July 1. The contract has been negotiated at the cost previously discussed and funded at the Capital Waste Introduction 21 -Jun -23 15 ATM. This is an opportunity for their company and Approval Contract p representative to introduce himself to the Board and to approve the contract. Staff have discussed the initial cost estimates from several years ago that led to the review of whether the Town should create a Stormwater Management Enterprise Fund. However, the cost concern that was initially considered as the impetus for moving in this direction, has not Discussion on Stormwater materialized as of yet and we have been able to Enterprise Fund 21 -Jun -23 20 manage the costs of stormwater management within the existing budget. Staff believes other work that has been done to date by DPW and Conservation will continue to temper the need to create a separate fund and fees. At this time, we are recommending this effort be postponed and placed on hold until it is appropriate to review it in the future. Recently the Town was asked to reconsider a non - Discuss Resident Cemetery 21 -Jun -23 15 resident fee for a former long-time resident. Jill Hai Fees suggested the Board should establish a general policy. The Town has received a request from the Council Request to continue free 21 -Jun -23 10 on Aging to continue the free senior parking senior parking I the center program in the Center. 1/18/22 Request submitted - Engineering' requested more detail, waiting for new plan Rlacooldor rat f submission, Applicant scheduled to go front of Location - Verizon - Stedman 21 -Jun -23 10 Conservation o Isslo on / It a Road notice of intent as to proposed or takes place within protected resource areas, Liquor License Amendment - Request for Pledge of 21 -Jun -23 not a hearing, does not require advertisement 5 (cense, Change oManager (administerial amendment) and Change of Officer - Aloft Liquor License Amendment - e est for Pledge o (cense, Change oManager 21 -Jun -23 5 .not a hearing, does not require advertisement (administerial amendment) and Change of Officer - Element Easement to be granted (from the authority of the 1996 ATM Vote) to 18 Philip Road to use a portion lace of er - Sign easement of 16 Philip Road, Anderson Kreiger drawing up o be granted to 18 Philip21-Jun-23 5 easement document for Select Board to vote to Road sign the easement to then be recorded. The owners of 75 Fottler have parked along Cliffe Avenue for a very long time and the ZBA approved Request for Select Board an addition subject to them receiving formal approval for exemption to 21 -Jun -23 10 approval to continue parking overnight (there is no overnight parking ban driveway) on the street, The Select Board would need to approve an exemption from the overnight parking ban, Award ale of Bond This is a hold for a bond award for a bond 21 -Jun -23 5 Anticipation Notes issuance Every year the Select Board approves a COLA for Approve for Non -Union 21 -Jun -23 5 non-union staff which has been based on the Town teff for Y2 settled union contracts, Placeholder: Fiscal Year 2023 Year -End Transfers 21 -Jun -23 15 a'is M CDS? 7 �C V � 4 i m a a APRIL M Town of Lexington LAND USE, HEALTH, AND DEVELOPMENT DEPARTMENT Housing Feasibility Study on Town -owned land (Depot parking lot, Edison parking lot, 173 Bedford Street) You are receiving this notice because the Town is conducting a housing feasibility study on a Town -owned parcel near your Lexington property. The Town has contracted with LDa Architecture & Interiors, LLP to prepare a report on the initial feasibility of constructing housing on three Town -owned parcels. Additional information can be found below. The Town received a state budget earmark of $200,000 to investigate the feasibility of entering into a public-private partnership with a developer to build much-needed housing, including affordable housing, while also maintaining public parking. (Such a study was proposed in 2017, when a group of Lexington residents requested Community Preservation Act funding for a housing feasibility study on Town -owned land; that request was not funded.) The study is consistent with Housing Strategy 2.1.6 of LexingtonNEXT, (the Town's 2022 Comprehensive Plan), as well as the Select Board's housing goals. Scope of Study The objective of the study is to learn if housing is feasible at three Town -owned parcels located at 173 Bedford Street, the Depot parking lot, and/or the Edison Way parking lot, while also maintaining customer parking for Lexington Center businesses. LDa Architecture & Interiors, LLP will carry out the study. This study is expected to take 36 weeks to complete. The Lexington Police Department temporarily occupies 173 Bedford Street, while the new Police Headquarters is being built on Mass. Ave. Once the new Police Headquarters opens in 2024, the Police Department will move out of 173 Bedford Street, and multiple Lexington departments will need that building as swing space through 2031. The outcome of this study will not be a particular development proposal; action to seek a development partner would not be contemplated for approximately 5-8 years, and not without community input and action from elected officials. Any action to enter into a partnership for future development of Town -owned land would require votes by Town Meeting. Likewise, a zoning change could be required on one or more of the three locations to be studied, which would also have to go to Town Meeting. Historic Significance The Depot lot and the Edison Way lot are in the Battle Green Historic District. The Depot lot was the railyard for the Lexington and West Concord Railroad. The Town acquired the land in 1960. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 The Depot lot abuts both the 1850 Depot building, owned by the Lexington Historical Society, and the Douglas House, a National Register -listed building formerly owned by MH Merriam & Co. The property at 173 Bedford Street was built in 1970. It is not in a local historic district, nor is it subject to the Town's demolition delay bylaw. More Information The community awareness and stakeholder outreach plan for this housing feasibility study includes this mailing, public meetings, with invitations planned to stakeholders including Housing Partnership Board, Housing Trust, LexHAB, Historical Commission, Historic Districts Commission, Historical Society, Center Committee, Douglas House, Parking Management Group, Tourism Committee, Human Rights Committee, Council on Aging, Commission on Disability, Sustainable Lexington, Community Preservation Committee, Economic Development Advisory Committee, Capital Expenditures Committee, Appropriations Committee, Planning Board, Select Board, Assistant Town Manager for Finance, Director of Public Facilities, Chief Equity Officer, and Town Engineer. Further extensive public process would follow if Town officials seek to pursue housing development, pending the results of the feasibility study. Contact Information For questions about this Housing Feasibility Study, please email 1�ous n study@1exin€gtotuna. ov. 2 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Dissolve Center Streetscape Design Review Ad Hoc Committee PRESENTER: Joe Pato, Select Board Chair SUMMARY- Category: UMMARY Category: Decision -Making ITEM NUMBER: C.1 Center Streetscape Design Review Ad Hoc Committee: The Select Board is being asked to approve the dissolution of the Center Streetscape Design Review Ad Hoc Committee. Per the charge, the Committee was to evaluate and make a recommendation on the various design elements (excluding engineering items related to traffic) for the Center Streetscape Project. The final report for the recommendations was submitted and presented to the Select Board in January 2017 and all deliverables on the charge have been met by the Committee. The Center Streetscape Project itself was completed in November 2022. All materials related to the work of the Committee have been provided to the Town Clerk's Office to be archived. SUGGESTED MOTION: To dissolve the Center Streetscape Design Review Ad Hoc Committee. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes PRESENTER: Joe Pato, Select Board Chair SUMMARY: Category: Decision -Making The Board is being asked to approve the following minutes: • May 15, 2023 Select Board • May 15, 2023 Joint Meeting SB, AC, CEC and SC • May 22, 2023 Select Board SUGGESTED MOTION: To approve and release the minutes for the May 15, 2023 Select Board meeting, the May 15, 2023 SB/AC/CEC/SC Joint Meeting and the May 22, 2023 Select Board meeting. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 ATTACHMENTS: ITEM NUMBER: C.2 Description DRAFT051152023 Sewt Board Type fluckup Mat0i,.d DRAUF05➢52,3 Joint Meeting Sll,, AC, C"Ek , , SC llkwkalp mate6a] DRAFF05222073 Selecu Ward. W.ckup Mate6al SELECT BOARD MEETING May 15, 2023 A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, May 15, 2023, in the Select Board Meeting Room of the Town Office Building. Hybrid participation was offered as well via the webinar meeting platform. Mr. Pato, Chair; Mr. Lucente, Ms. Hai; and Mr. Sandeen were present; as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Katzenback, Executive Clerk. Mr. Pato noted that the joint meeting of the Select Board, School Committee, Appropriation Committee, and Capital Expenditures Committee is a hybrid meeting. All Select Board members are present in person in the Select Board Room and the School Committee, Appropriation Committee, and Capital Expenditures Committee are participating remotely via zoom. ITEMS FOR INDIVIDUAL CONSIDERATION Select Board Work Session/Joint Meeting — Select Board, School Committee, Capital Expenditures Committee & Appropriation Committee • Discussion on Future Potential Uses of 173 Bedford Street Present for the Select Board (SB): Mr. Pato, Chair; Mr. Lucente, Ms. Hai; and Mr. Sandeen as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Katzenback, Executive Clerk. Present for the Appropriation Committee (AC): Mr. Parker, Chair; Mr. Padaki, Vice Chair; Mr. Bartenstein; Mr. Levine; Mr. Michelson, Mr. Ahuja. Present for the Capital Expenditures Committee (CEC): Mr. Lamb, Chair; Mr. Kanter, Vice Chair and Clerk; Mr. Cole; Ms. Rhodes; Ms. Beebee; Mr. Boudett. Present for the School Committee (SC): Ms. Cuthbertson, Chair; Ms. Lenihan; Mr. Freeman; Dr. Hackett, Superintendent of Schools; and Mr. Coelho, Director of Finance for Lexington Public Schools. The Chairs for each respective committee called their meetings to order. Mr. Malloy explained that, at its meeting on January 18", the Board indicated it would like to have a more detailed discussion on 173 Bedford Street and other upcoming capital projects. Mr. Cole (CEC) asked about specific projects for the space that might not work timing wise, or other ways to narrow the conversation. Mr. Malloy noted that the most natural candidate is for Central Administration space. This would then involve another discussion regarding the future and long-term location of the Central Administration Office, whether that would be in its current location, in the new High School, or in a separate location. He explained that during the High School project, a number of fields immediately adjacent to the current High School location are anticipated to be lost. Mr. Cronin agreed that, as part of the new building, it is expected to lose all of that playing fields, with the exception of the field within the confines of the track. Mr. Malloy stated that the only other project that would have potential timing conflicts would be if the Library project was done as one single project, with the Children's Room and HVAC project completed all at one time. Mr. Kanter (CEC) expressed concern regarding the funding associated with combining the Library projects. Ms. Beebee (CEC) stated that she believes the fate of 173 Bedford is wrapped up with what happens to Harrington and what is decided for the Central Office building. She asked if there has been any consideration to keeping the old Harrington building as a potential school site. Mr. Cronin explained that there has been discussion regarding leaving the Central Administration building, the former Harrington building, as an alternate site for a potential project in the future. This could be a swing space that could house students during a future renovation of an elementary school, or a site for expansion for an additional elementary school. However, the building is in significant need of repairs. Within the next 20 years, it needs $22.5M worth of investments to get it up to today's standards. Also, additional space would need to be added to the building in order to fit all of the current schools. Ms. Beebee (CEC) asked if we decide to take it offline by turning it into fields and move central office into 173 Bedford Street, are we in the future in any way compromised in using that site as a school facility. Mr. Cronin agreed that this is a conversation to be had by these groups. Ms. Lenihan (SC) noted that a High School project will reduce the number of fields the Town has, and there is already a lack of fields. Due to lack of land under the School Committee's jurisdiction, she stated that, if the Central Office building moves to 173 Bedford Street, and the old Harrington School is torn down for fields, that parcel should remain under the jurisdiction of the School Committee. Thus, if land is needed in the future to potentially build another school, this space will still be within the School Committee's purview. Mr. Boudett (CEC) stated that he is strongly opposed to trying to combine the Central Administration project with the High School project. He supports keeping the School Administration location separate from the High School. When a referendum comes before the community, he would like for this to only be for a High School, according to the standard designs as approved by MSBA, and not including additional projects tacked on. Mr. Bartenstein (AC) asked about grading needed in order to use the old Harrington building as fields, due to its location on a hill. Melissa Battite, Director of Recreation and Community Programs stated that she would need to consider the recommendations for developing the two athletic fields, which can be found in the Athletic Feasibility study under the Capital page. Mr. Bartenstein asked about the possibility of using some of the elementary school fields if this is not enough to replace all of the High School field. Ms. Battite noted that all of the schools have access to the fields after 5:30pm or 6:OOpm every day. The Recreation Department is not able to permit most of the fields that are adjacent to schools until at least 5:30pm. Also, most of the fields would not be suitably sized for the activities that take place at Center. The change in fields will require all organizations to compromise and reduce what they're currently doing, as well as looking at other facilities outside of Lexington to potentially rent. Mr. Levine (AC) stated that the issue of the Central Office moving to 173 Bedford Street temporarily or permanently is at the center of this whole conversation; this all revolves around recreational field resource availability. He stated that the request is for the community to fund $400M to build a new High School. That is a gigantic ask. Speaking to the School Committee, he stated that he believes the group needs to be willing to give up almost anything to achieve that. This may lead to giving up control of one potential school site. The community that will be hurt the most by this project is the recreation community. The field loss at the High School and the Center recreational complex is going to be major for the recreation community. There is an obligation for the Town and the School Committee to do whatever they can to try to mitigate the damage that is being done to the recreational facilities in Town. Ms. Hai (SB) asked about the possibility of putting the Central Office building on the Laconia land site. Mr. Cronin noted that the Laconia site is difficult topographically and there are some concerns regarding access to the site. There would need to be a study to contemplate this site for a building. Ms. Hai asked about considering the site for its long-term use, with a potential of selling the land in order to use the funding toward one of the other projects at hand. Ms. Hai asked about the timing during which 173 Bedford Street will no longer be needed for swing space for the Central Office. Mr. Cronin explained that the High School project is expected to be complete by the end of 2028. At the end of that project, the Central Office could move, and 173 Bedford Street would be open again. This would then allow the Library project to move into the space in 2029. Mr. Levine (AC) asked when Article 97 applies to areas being made into recreational space. Mr. Malloy explained that Article 97 generally applies to the manner in which the Town acquires the land. If land has been acquired for the purposes of parks, or recreational uses then Article 97 would go into effect. Mr. Levine noted that this may need to be a consideration if old Harrington is considered for field space. Mr. Lucente (SB) agreed with the sentiment of not combining the High School and Central Administration Office projects. He suggested placing the Central Administration in a separate location in case there is an influx of students in the future. He stated that he believes the highest and best use of 173 Bedford Street is as swing space for a lengthy period of time. Mr. Padaki (AC) asked if two additional fields are needed, in addition to the current inventory. Ms. Battite stated that the two fields will minimize the impact of the loss of all -natural grass fields at the Center recreation building, but, with these two fields, the Town will still remain in a deficit for fields, even when the High School comes back online. Mr. Padaki stated that the Recreation Department and the recreation needs of the Town may have to take a hit for a couple of years, while looking to future field potential. Mr. Padaki (AC) suggested trading land, such as 173 Bedford Street or the Laconia Street site, for other properties in Town that may be more suitable for the Town's needs. Mr. Sandeen (SB) asked about the potential of using 173 Bedford Street as commercial space in the future. He asked if the School Committee's hope is to move the Central Administration office to 173 Bedford Street as swing space and then to the new High School. Dr. Hackett (SC) explained that the Master Planning Committee recommended to the School Committee to do just that. The School Committee has not yet taken formal action on this recommendation. She noted that the group considered 173 Bedford Street as commercial space but found it cost prohibitive. As Ms. Battite pointed out, there are 2,000 unmet hours that currently exist for recreation. Many children will not be able to participate in athletics in the future unless a temporary plan is put in place. Mr. Sandeen stated that he supports the School staff and School Committee's recommendation to have the eventual location of the Central Office in the new High School. There are advantages for Administration being located near a school in terms of their role and their ability to do their jobs. Ms. Lenihan (SC) stated that the Town needs more fields. The only place to have more fields seems to be old Harrington. This can only be done if the Central Office moves elsewhere. 173 Bedford Street seems to be a good fit, but there would have to be a plan for where the offices go afterwards. She stated that it is unclear why fields can't be placed at old Harington, with the School Committee retaining authority over the parcel for the future. Mr. Pato (SB) stated that it is important not to close off options at this stage. There are potential advantages to housing the Central Administration at the new High School, including buffer space in case the school needs to grow in the future. The MSBA designs will include plans for future expansion or new construction, but it is easier to consider existing space than having to build more. Regarding 173 Bedford Street, this could have a potential future use for housing. There is an ongoing study examining the lot and another in Town for potential affordable housing or mixed-use housing development projects. Mr. Kanter (CEC) asked if there is room left on the lot proposed for the new High School to augment additional modular or other spaces. Mr. Cronin stated that he does not believe modular facilities should be placed on the site, but one of the design parameters is to incorporate the ability to easily have buildings receive an addition. Mr. Kanter agreed that 173 Bedford Street should be left as swing space into the future at this time. Mr. Levine (AC) stated that, regarding placing the Central Offices inside the new High School, there has been nothing presented to show that this is the least expensive option. Also, while no other space has been identified as a potential location, that does not mean that one does not exist. The idea that it is prohibitive to use 173 Bedford Street as commercial space has not been justified. He would like to see this pursued vigorously. Dr. Hackett (SB) noted that the Central Offices are content to consider moving to any location that is decided to be best. The highest interest is to consider recreational spaces for students. Mr. Parker (AC) stated that the space currently occupied in old Harrington by the School Administration is likely larger than needed. He asked if any consideration will be taken to using less space, leading to less construction and maintenance overall. Dr. Hackett (SB) stated that there is approximately 40,000 s.f. at the Central Office building. The Office likely needs only approximately 17,000 s.£, without consideration toward remote work or certain staff members working in offices at the schools. The group considered the most economical options for taxpayers, if the Office was to incorporate the square footage into the new High School plan. The number was eventually reduced down to 8,000 s.£, leaving a lot of room for other possibilities. The joint meeting adjourned at 7:33pm. By roll call, the School Committee, Appropriation Committee, Capital Expenditures Committee, respectively adjourned. The Select Board continued with its work session meeting. DOCUMENTS: Presentation froml-18-23 Meeting, 1-18-23 Joint Meeting Minutes, 2016 STM Presentation 2. Select Board Work Session — Discussion on Community Engagement Policy Mr. Pato stated that, while the Town has made great strides in developing different methods of community engagement on general issues, there have been some questions around when community engagement efforts related to specific projects need to be undertaken. The goal is to develop either a policy or general guidelines for the Select Board to consider in order to provide staff clear expectations of when and how community engagement efforts are anticipated. The Town Manager anticipates working with several of the senior managers/others that are responsible for projects which may require community engagement efforts and/or communications to participate in drafting a policy. The goal of this meeting is for the Select Board to establish parameters related to community engagement efforts that this group from senior management can work toward, including: • What is community engagement and what is community engagement not? By this, the Board should discuss what the expectation is from community engagement. Is it a several month series of meetings with members of the community in which disparate opinions are mediated into an agreed upon project to move forward with (and what are the interim reporting expectations back to the Board), or is it a single community informational meeting where any reasonable requests are taken into consideration and managed as part of a project? What is the trigger point for community engagement? The Board should discuss what the appropriate trigger point is for a community engagement effort so that there is a clear expectation of when staff is expected to undertake community engagement efforts. There needs to be clear understanding of order to avoid confusion as to whether projects should come before the Select Board first or go through a community engagement process first. Audience — There also needs to be a clear understanding of who the audience is to reach for community engagement efforts. Is it the general community, immediate abutters, or abutters within a certain number of feet. The answer may be that it depends on the situation, but this will then need to be clarified to avoid confusion in the future. Staff have undertaken community informational processes in the past and been criticized when they included only direct abutters, so this needs to be clarified so that expectations and standards can be established. As some general guideline information from statutes and the Town Code: o Zoning Bylaw Changes it is required to notify affected properties. o Zoning Review it is required to notify abutters within 300.' o For liquor licensing it is required to notify abutting properties plus schools/churches within 500' o For the HDC, staff has used 100' from the building property line. o From Ch. 43 of the Town Code on Earth Fill and Removal it is required to provide notice to abutters and those across the public way o From Ch. 78 of the Town Code on Neighborhood Conservation Districts it is 100' for most purposes and 300' to determine the need for a district o From Ch. 80 Noise Bylaw Special Permits for activities that are Prohibited, 300' from the property line is required. There may be other parameters that the Select Board will want to include or that the senior management team working on this may develop, but these will provide general guidelines in which the senior management members can begin a draft of a policy or guideline for future use. Mr. Sandeen noted that the Sustainable Action Plan, adopted in 2018, has ten sectors with a different list of stakeholders identified for each. There may be different classes of engagement to be considered for this item as well. Ms. Hai stated that the questions seem to be who need to be talked to, and how are they going to be talked to. Then the Board should decide what it will expect of this engagement is. Mr. Pato stated that he would like to hear about projects initiated in early stages. There are many approaches to community engagement and the Board likely needs to be using all of them, all of the time. Mr. Malloy stated that staff will come back with a draft policy document for the Board's review. Ms. Hai noted that this is not only a consideration for staff. The Board needs to make this an expectation of committees as well. If groups are going to make changes to something that impacts residents, they need to be engaging in outreach as well. Mr. Sandeen stated that the believes it is important to explain why or why not the Board has made its decision, and that this will be important to include in engagement policies. DOCUMENTS: MAPC Community Engagement Guide, Suffolk University Public Engagement, City of Fort Collins, CO Public Engagement Guide, MMA Public Engagement ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to adjourn the meeting at 8:16pm. A true record; Attest: Kristan Patenaude Recording Secretary Joint Meeting Select Board, Appropriation Committee, Capital Expenditures Committee and School Committee, May 15, 2023 A remote participation Joint Meeting of the Lexington Select Board, Appropriation Committee, Capital Expenditures Committee and the School Committee, was called to order at 6:30 p.m. on Monday, May 15, 2023 via hybrid meeting services. Present for the Select Board (SB): Mr. Pato, Chair; Mr. Lucente, Ms. Hai; and Mr. Sandeen as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Katzenback, Executive Clerk. Present for the School Committee (SC): Ms. Cuthbertson, Chair; Ms. Lenihan; Mr. Freeman; Dr. Hackett, Superintendent of Schools; and Mr. Coelho, Director of Finance for Lexington Public Schools. Present for the Appropriation Committee (AC): Mr. Parker, Chair; Mr. Padaki, Vice Chair; Mr. Bartenstein; Mr. Levine; Mr. Michelson, Mr. Ahuja. Present for the Capital Expenditures Committee (CEC): Mr. Lamb, Chair; Mr. Kanter, Vice Chair and Clerk; Mr. Cole; Ms. Rhodes; Ms. Beebee; Mr. Boudett. The Chairs for each respective committee called their meetings to order. Discussion on Future Potential Uses of 173 Bedford Street Mr. Malloy explained that, at its meeting on January 18, 2023, the Select Board indicated it would like to have a more detailed discussion on 173 Bedford Street and other upcoming capital projects. Mr. Cole (CEC) asked about specific projects for the space that might not work timing wise, or other ways to narrow the conversation. Mr. Malloy noted that the most natural candidate is for Central Administration space. This would then involve another discussion regarding the future and long-term location of the Central Administration Office, whether that would be in its current location, in the new High School, or in a separate location. He explained that during the High School project, a number of fields immediately adjacent to the current High School location are anticipated to be lost. Mr. Cronin agreed that, as part of the new building, it is expected to lose all of that playing fields, with the exception of the field within the confines of the track. Mr. Malloy stated that the only other project that would have potential timing conflicts would be if the Library project was done as one single project, with the Children's Room and HVAC project completed all at one time. Mr. Kanter (CEC) expressed concern regarding the funding associated with combining the Library projects. Ms. Beebee (CEC) stated that she believes the fate of 173 Bedford is wrapped up with what happens to Harrington and what is decided for the Central Office building. She asked if there has been any consideration to keeping the old Harrington building as a potential school site. Mr. Cronin explained that there has been discussion regarding leaving the Central Administration building, the former Harrington building, as an alternate site for a potential project in the future. This could be a swing space that could house students during a future renovation of an elementary school, or a site for expansion for an additional elementary school. However, the building is in significant need of repairs. Within the next 20 years, it needs $22.5M worth of investments to get it up to today's standards. Also, additional space would need to be added to the building in order to fit all of the current schools. Ms. Beebee (CEC) asked if we decide to take it offline by turning it into fields and move central office into 173 Bedford Street, are we in the future in any way compromised in using that site as a school facility. Mr. Cronin agreed that this is a conversation to be had by these groups. Ms. Lenihan (SC) noted that a High School project will reduce the number of fields the Town has, and there is already a lack of fields. Due to lack of land under the School Committee's jurisdiction, she stated that, if the Central Office building moves to 173 Bedford Street, and the old Harrington School is torn down for fields, that parcel should remain under the jurisdiction of the School Committee. Thus, if land is needed in the future to potentially build another school, this space will still be within the School Committee's purview. Mr. Boudett (CEC) stated that he is strongly opposed to trying to combine the Central Administration project with the High School project. He supports keeping the School Administration location separate from the High School. When a referendum comes before the community, he would like for this to only be for a High School, according to the standard designs as approved by MSBA, and not including additional projects tacked on. Mr. Bartenstein (AC) asked about grading needed in order to use the old Harrington building as fields, due to its location on a hill. Melissa Battite, Director of Recreation and Community Programs stated that she would need to consider the recommendations for developing the two athletic fields, which can be found in the Athletic Feasibility study under the Capital page. Mr. Bartenstein asked about the possibility of using some of the elementary school fields if this is not enough to replace all of the High School field. Ms. Battite noted that all of the schools have access to the fields after 5:30pm or 6:OOpm every day. The Recreation Department is not able to permit most of the fields that are adjacent to schools until at least 5:30pm. Also, most of the fields would not be suitably sized for the activities that take place at Center. The change in fields will require all organizations to compromise and reduce what they're currently doing, as well as looking at other facilities outside of Lexington to potentially rent. Mr. Levine (AC) stated that the issue of the Central Office moving to 173 Bedford Street temporarily or permanently is at the center of this whole conversation; this all revolves around recreational field resource availability. He stated that the request is for the community to fund $400M to build a new High School. That is a gigantic ask. Speaking to the School Committee, he stated that he believes the group needs to be willing to give up almost anything to achieve that. This may lead to giving up control of one potential school site. The community that will be hurt the most by this project is the recreation community. The field loss at the High School and the Center recreational complex is going to be major for the recreation community. There is an obligation for the Town and the School Committee to do whatever they can to try to mitigate the damage that is being done to the recreational facilities in Town. Ms. Hai (SB) asked about the possibility of putting the Central Office building on the Laconia land site. Mr. Cronin noted that the Laconia site is difficult topographically and there are some concerns regarding access to the site. There would need to be a study to contemplate this site for a building. Ms. Hai asked about considering the site for its long-term use, with a potential of selling the land in order to use the funding toward one of the other projects at hand. Ms. Hai asked about the timing during which 173 Bedford Street will no longer be needed for swing space for the Central Office. Mr. Cronin explained that the High School project is expected to be complete by the end of 2028. At the end of that project, the Central Office could move, and 173 Bedford Street would be open again. This would then allow the Library project to move into the space in 2029. Mr. Levine (AC) asked when Article 97 applies to areas being made into recreational space. Mr. Malloy explained that Article 97 generally applies to the manner in which the Town acquires the land. If land has been acquired for the purposes of parks, or recreational uses then Article 97 would go into effect. Mr. Levine noted that this may need to be a consideration if old Harrington is considered for field space. Mr. Lucente (SB) agreed with the sentiment of not combining the High School and Central Administration Office projects. He suggested placing the Central Administration in a separate location in case there is an influx of students in the future. He stated that he believes the highest and best use of 173 Bedford Street is as swing space for a lengthy period of time. Mr. Padaki (AC) asked if two additional fields are needed, in addition to the current inventory. Ms. Battite stated that the two fields will minimize the impact of the loss of all -natural grass fields at the Center recreation building, but, with these two fields, the Town will still remain in a deficit for fields, even when the High School comes back online. Mr. Padaki stated that the Recreation Department and the recreation needs of the Town may have to take a hit for a couple of years, while looking to future field potential. Mr. Padaki (AC) suggested trading land, such as 173 Bedford Street or the Laconia Street site, for other properties in Town that may be more suitable for the Town's needs. Mr. Sandeen (SB) asked about the potential of using 173 Bedford Street as commercial space in the future. He asked if the School Committee's hope is to move the Central Administration office to 173 Bedford Street as swing space and then to the new High School. Dr. Hackett (SC) explained that the Master Planning Committee recommended to the School Committee to do just that. The School Committee has not yet taken formal action on this recommendation. She noted that the group considered 173 Bedford Street as commercial space but found it cost prohibitive. As Ms. Battite pointed out, there are 2,000 unmet hours that currently exist for recreation. Many children will not be able to participate in athletics in the future unless a temporary plan is put in place. Mr. Sandeen stated that he supports the School staff and School Committee's recommendation to have the eventual location of the Central Office in the new High School. There are advantages for Administration being located near a school in terms of their role and their ability to do their jobs. Ms. Lenihan (SC) stated that the Town needs more fields. The only place to have more fields seems to be old Harrington. This can only be done if the Central Office moves elsewhere. 173 Bedford Street seems to be a good fit, but there would have to be a plan for where the offices go afterwards. She stated that it is unclear why fields can't be placed at old Harrington, with the School Committee retaining authority over the parcel for the future. Mr. Pato (SB) stated that it is important not to close off options at this stage. There are potential advantages to housing the Central Administration at the new High School, including buffer space in case the school needs to grow in the future. The MSBA designs will include plans for future expansion or new construction, but it is easier to consider existing space than having to build more. Regarding 173 Bedford Street, this could have a potential future use for housing. There is an ongoing study examining the lot and another in Town for potential affordable housing or mixed-use housing development projects. Mr. Kanter (CEC) asked if there is room left on the lot proposed for the new High School to augment additional modular or other spaces. Mr. Cronin stated that he does not believe modular facilities should be placed on the site, but one of the design parameters is to incorporate the ability to easily have buildings receive an addition. Mr. Kanter agreed that 173 Bedford Street should be left as swing space into the future at this time. Mr. Levine (AC) stated that, regarding placing the Central Offices inside the new High School, there has been nothing presented to show that this is the least expensive option. Also, while no other space has been identified as a potential location, that does not mean that one does not exist. The idea that it is prohibitive to use 173 Bedford Street as commercial space has not been justified. He would like to see this pursued vigorously. Dr. Hackett (SB) noted that the Central Offices are content to consider moving to any location that is decided to be best. The highest interest is to consider recreational spaces for students. Mr. Parker (AC) stated that the space currently occupied in old Harrington by the School Administration is likely larger than needed. He asked if any consideration will be taken to using less space, leading to less construction and maintenance overall. Dr. Hackett (SB) stated that there is approximately 40,000 s.f. at the Central Office building. The Office likely needs only approximately 17,000 s.f, without consideration toward remote work or certain staff members working in offices at the schools. The group considered the most economical options for taxpayers, if the Office was to incorporate the square footage into the new High School plan. The number was eventually reduced down to 8,000 s.f., leaving a lot of room for other possibilities. ADOURN The Select Board adjourned the Joint Meeting at 7:33pm. By roll call, the School Committee, Appropriation Committee, Capital Expenditures Committee, voted to adjourn their committees respectively. The Select Board continued onto its regular meeting. A true record; Attest: Dristan Patenaude Recording Secretary SELECT BOARD MEETING May 22, 2023 A meeting of the Lexington Select Board was called to order at 6:00p.m. on Monday, May 22, 2023, in the Select Board Meeting Room of the Town Office Building. Hybrid participation was offered as well via the webinar meeting platform. Mr. Pato, Chair; Ms. Barry, Vice Chair, Mr. Lucente, Ms. Hai, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager and Ms. Katzenback, Executive Clerk. EXECUTIVE SESSION Exemption 3: Discuss Strategy with Respect to Collective Bargaining - Fire Union (IAFF Local #1491) Ms. Barry recused herselffYorn the Executive Session. VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 4-0 at 6:00 p.m. that the Board go into Executive Session under Exemption 3 to Discuss Strategy with Respect to Collective Bargaining — Fire Union. Further, Mr. Pato declared that an open meeting discussion on this item may have a detrimental effect on the bargaining position of the Town. Select Board reconvened to open session at 6:27 pm PUBLIC COMMENTS Ricki Pappo, 16 Blossomcrest Road and Precinct 2 Town Meeting Member, stated that she is interested in hearing what the Select Board has to say about the Hanscom Field expansion. Lisa Rhodes, 482 Marett Road and Precinct 9 Town Meeting Member, asked the Board to consider adding a translation butter to the Town's website. Other comparable communities which use CivicPlus allow for translation services. She stated that this addition would be a public service to the community. Dawn McKenna, 9 Hancock Street and Precinct 6 Town Meeting Member, stated that she is concerned about the way the Recreation Enterprise Fund and the municipal budget are working together. She does not believe this partnership is working the way it did in the past. She asked that Board consider this during its goal setting discussions. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Select Board Member Concerns and Liaison Reports Mr. Lucente explained that the first Hanscom Area Towns Committee (HATS) meeting occurred after a long hiatus. He requested that the Board consider a future agenda item regarding the proposed Hanscom Field expansion. Ms. Barry stated that the Semi Quincentennial Commission met last week. There will be a joint meeting with Concord, Lincoln, and Arlington on June 1't in Concord to hopefully make determinations on items that the Board can then approve in June, in order to start publicizing these events. Mr. Pato stated that he spoke with the Town Moderator, and she would like for the Board to consider hybrid Town Meetings for the next meeting in the fall. He suggested a brief discussion on this item at the next Board meeting. DOCUMENTS: Select Board Concerns and Liaison Reports - May 22, 2023 TOWN MANAGER REPORT 1. Town Manager Weekly Update Mr. Malloy stated that, regarding the Stormwater Enterprise Fund, some of the increased costs that were initially considered to be the driver behind creating a new Enterprise Fund, have not been seen and the Town has been able to mitigate increases by doing other activities that receive credits through the EPA. This can be a topic for discussion at a future meeting. He noted that he will be retitling the Lexington Citizens Academy to Lexington Civic Academy. Also, there is an earmark of $263,000 specific to Blue Bikes, but these bikes are not located within three quarters of a mile of Lexington, so this needs to be a topic of discussion. Ms. Hai noted that MAGIC is considering a regional network for Blue Bikes as well. DOCUMENTS: Weekly Update 5-12-23, Weekly Update 5-19-23 CONSENT AGENDA 1. Approve Select Board Meeting Minutes To approve and release the following meeting minutes: April 24, 2023 Select Board, April 26, 2023 Select Board and May 8, 2023 Select Board DOCUMENTS: DRAFT 04242023 Select Board Minutes, DRAFT 04262023 Select Board Minutes, DRAFT 05082023 Select Board Minutes 2. Select Board Committee Reappointment Lexington Housing Assistance Board (LexHAB) - To reappoint Lester Savage III to the Lexington Housing Assistance Board (LexHAB) for a three-year term set to expire on May 31, 2026. 3. Select Board Committee Resignation -Lexington Council for the Arts To accept the resignation of Douglas Urban from the Lexington Council for the Arts effective immediately. DOCUMENTS: Resignation Letter - D. Urban 4. Select Board Committee Appointments To appoint Elisa Kim to the Design Advisory Committee as full member to fill an unexpired one-year term set to expire on September 30, 2023. To appoint Bonnie Karshbaum and Pamela Winters to the Town Celebrations Subcommittee both to fill unexpired one-year terms set to expire on June 30, 2023. To appoint Scott Cooper and Patricia Nelson to the Zoning Board of Appeals as associate members to both fill unexpired one-year terms set to expire on September 30, 2023. DOCUMENTS: 2023 Design Advisory Committee Application - E. Kim, 2023 Town Celebrations Subcommittee Application - B. Karshbaum, 2023 Town Celebrations Subcommittee Application - P. Winters, 2023 Zoning Board of Appeals Associates Application - S. Cooper, 2023 Zoning Board of Appeals Associates Application - P. Nelson 5. Approve and Sign Proclamations To approve and sign a proclamation recognizing the month of June as Immigrant Heritage Month. To approve and sign a proclamation recognizing the month of July as Park and Recreation Month. To approve and sign the amended proclamation recognizing National Gun Violence Awareness Day on Friday, June 2, 2023, the first Friday in June. DOCUMENTS: 2023 Immigrant Heritage Month Proclamation, 2023 Park and Recreation Month Proclamation, 2023 National Gun Violence Awareness Day Proclamation — Amended, 2023 National Gun Violence Awareness Day Proclamation - Redlined 6. Dissolve Tax Deferral and Exemption Study Committee To dissolve the Tax Deferral and Exemption Study Committee. DOCUMENTS: Tax Deferral and Exemption Study Committee Letter of Recommendation for Dissolution 7. Application: One -Day Liquor License — Lexington Retailers Association, 13 Depot Square/Driveway in Front of Depot Building into Emery Park 2023 Lexington Discovery Day Beer Garden To approve a One -Day Liquor License for the Lexington Retailers Association for the purpose of serving beer, wine, and liquor in a beer garden within a cordoned off area on the driveway in front of the Depot Building, 13 Depot Square and partially into Emery Park* during Lexington Discovery Day on Saturday, May 27, 2023 from 11:30am to 3:30pm. *The location for the Lexington Discovery Day beer garden is subject to modification as may be required by Department of Public Works and Town Engineering up to the time of the event due to potential work for the Center Streetscape Project expansion. DOCUMENTS: 2023 Lexington Discovery Day Beer Garden Location Map, 2023 Discovery Day Beer Garden Procedures for Serving Alcohol 8. Application: One -Day Liquor License — Dana Home Foundation, 39 Marrett Road 2023 Dana Home Foundation Awards Reception To approve a One -Day Liquor License for the Dana Home Foundation for the purpose of the 2023 Dana Home Foundation Awards Reception to be held in the Dining Room of the Lexington Community Center, 39 Marrett Road, on Wednesday, June 7, 2023 from 6:00pm to 8:45pm. DOCUMENTS: 2023 Dana Home Foundation Event Layout, 2023 Dana Home Foundation Procedures for Serving Alcohol VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION Update on Solar Canopy for Police Station Project Mike Cronin, Director of Public Facilities, explained another design charette was held on May9, 2023. The designer for the Police Station attended and presented other ideas, including one similar to tree branches that hold open some of the solar canopies. It was discussed that heights lower than 14'6" are possible through these designs. Many different scenarios were discussed. The next design charette is scheduled for May 30, 2023 at 5pm and there is an Historic Districts Commission (HDC) meeting on June 1, 2023. The hope is to see a detailed, refreshed design at the charette which can then be sent along to the HDC for consideration along with the original design. Mr. Lucente thanked Mr. Cronin for making this an inclusive process with neighbors. One lingering question seems to regard around cost of the project. The cost and proposed design will need to be reconciled at some point. Mr. Cronin agreed that the proposal is to get a rough cost estimate on the refreshed design idea. Ms. Hai asked if lowering the original design will change the support structure. Mr. Cronin stated that this should be a benefit in creating a lower weight. Ms. Hai asked why the original height was proposed. Mr. Cronin explained that the original scenario included a solar panel canopy attached to two buildings, which built a courtyard approximately 30' tall. The HDC thought a taller canopy could be more beneficial for those at ground level to see through it, which led to a 20' canopy height. The Board discussed potential timing of the meetings and approval from the HDC. 2. Discuss and Approve American Rescue Plan Act (ARPA) Request Ms. Battite stated that the proposal is for the Board to consider increasing the previous approval of $10,500 for accessible basketball hoops at the Center Recreation Area to $19,936, as increase of $9,436, due to price increases. The Board discussed its support of this proposal. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the request to increase the use of ARPA funds for the accessible basketball hoops to a total of $19,936. Ms. McKenna expressed concern regarding the amount of ARPA funding already spent, without addressing two major tourism initiatives that were put forward in the beginning, the Visitor Center for Liberty Ride, and an electric trolley. DOCUMENTS: Recreation Request, ARPA Spreadsheet Updated 5-17-23 Presentation - Residential Solid Waste Regulation Amendment & Fees The Board reviewed the proposed Residential Solid Waste Regulations and the proposed fee schedule. Ms. Hai, Mr. Lucente, and Ms. Bary expressed concern with pushing this item forward at this time. There was discussion regarding socializing this more. Mr. Sandeen noted that the Town does need to address what to do with its trash. However, this may need to be explored as a holistic level. Mr. Malloy noted that, if the Board chooses not to implement this, the budget was built around not having a $250,000 expense. Thus, there would either need to be a vote at fall Town Meeting to appropriate free cash, or ARPA funds for this expense. Also, this cost would need to be absorbed into next year's budget. Peter Kelly, 24 Forest Street, asked who will be served by this system and if this will be a better system than is currently in place. This needs to be done openly, rightly, and considerately. Ricki Pappo, 16 Blossomcrest Road and Precinct 2 Town Meeting Member, stated that the trash situation in Town needs to be dealt with. The waste issue needs to be discussed holistically. If fees are necessary to get rid of certain large items, then this may be the case for now. Dawn McKenna, 9 Hancock Street, noted that charging for trash seems to be the message for this item that is going to citizens. The plan has not been well communicated to the public. She does not agree with using ARPA funds for this program. The Board should consider fairness of the cost for this program. Eric Michelson, 45 Circle Road, stated that there needs to be a lot more community outreach and education on this program. The plan seems hypocritical and contradictory in many ways. Mr. Pato stated that this is an item that is becoming increasingly of concern for the broader community. Massachusetts is running out of waste disposal locations, such as landfills. This issue cannot be simply kicked down the road, but the community needs to have a discussion regarding broad-based solutions. He is inclined to defer imposing fees at this time and begin to examine how to address waste holistically. He suggested that people attend the hybrid meeting this week on the Zero Waste Plan to get a better sense of the definition of problems facing the Town. Mr. Malloy noted that there are reasons to have user fees, and the number one reason is equity and fairness to make sure that only those people that use a particular service are paying for it. Mr. Pato suggested that the Waste Reduction Task Force work on this item and bring some options back to the Board for discussion at its June 5, 2023 meeting. Ms. McKenna noted that meetings may be less well attended within the next few weeks, due to the end of school and other events. She suggested including others who may have dissenting views on the topic to be involved in the Task Force. DOCUMENTS: Proposed Regulations Amendments - Ch. 181, Proposed Fee Structure 4. Request to Name Billiard Room at Lexington Community Center Dan Busa, Lexington Rotary Club, stated that the Rotary Club is requesting to name the billiard room at the Community Center after John "Jack" Maloney. He explained that Jack was a member of the Rotary Club for over 50 years. Ms. Barry stated that the Recreation Committee has reviewed the request and voted unanimously to support it. Ms. Hai stated that she supports the request and would recommend that the Board consider a formal policy in the future plaques, similar to that for memorials and monuments. The Board discussed the location and size for the proposed plaque. It was noted that the group proposing this followed the process for naming portions of buildings. The Board requested to see the final design of the plaque for their approval prior to installation. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to name the billiard room at the Lexington Community Center the John "Jack" Maloney Memorial Billiard Room. DOCUMENTS: Rotary Club Request, Christine Dean Memo, Facilities Naming Policy 5. Lexington Farmers' Market - Recap of 2022 and Preview of 2023 Markets Leslie Wilcott-Henrie and Kim O'Brien, Lexington Farmers' Market, presented to the Board. Ms. Wilcott- Henrie explained that there were approximately 600 people attending each market in 2022, with one market seeing 800 people. This is comparable to the numbers seen in 2021. She stated that the accessibility and parking for the Farmers' Market space is nice. On average, there were 23 farmers and vendors that participated each week. The space allows for expansion, including some additional vendors. The Market continues to prioritize food producers who are from Lexington and surrounding communities, including Lexington residents who own specialty food businesses. The Market hosted 15 local community groups, including some of the Town departments. The Market depends on volunteers, with more than 30 helping throughout the season. The Farmers' Market's SNAP Match Program supported 45 households on average per market, and the Market provided over $17,000 in matching funds, privately raised. This was a 37% jump from last year. The Market was thankful to receive a $10,000 grant from the Town's Economic Development Department through the Local Business and Nonprofit Organization Grant Program. This funding was used directly in support of the SNAP Match Program and enabled the Market to meet the increased demand. Ms. O'Brien explained that the Market will open on May 30' for this season. The Market will offer 32 farmers and specialty food vendors this year. There will be five new vendors this year. She noted that the Market would love for additional Town departments to be part of the community tent this year. There will be live or recorded music at each market. This year there will be two additional parking spots marked for ADA accessibility, along with an improved curb cut for those in wheelchairs, and a level surface for the access road and entrance. She thanked the Commission on Disability, Recreation Department, and the DPW for their assistance with those improvements. The Market has applied for an additional grant to support the SNAP Match Program through the Local Business and Nonprofit Organization Grant Program. She noted that there are plenty of opportunities for people of all ages to volunteer at the Market. DOCUMENTS: LFM 2022 Recap, 2023 Preview The Board took a brief recess from 8:54 — 8: 59pm. Mr. Pato amended the order of the agenda to take up Item 7 prior to item 6. 7. Approve Purchase and Sale Agreement for Lexington Housing Assistance Board (LexHAB) Purchase of Property - 93 Woburn Street — The Board took up this item at this time. Sarah Morrison, Executive Director of LexHAB, explained that LexHAB is requesting approval to purchase a property at 93 Woburn Street. This is a ranch house, two bedrooms, 880 s.£, for a total purchase price of $625,000. The intention is to purchase this with a combination of CPA funds and ARPA funds, but LexHAB is prepared to come up with the funding, if needed. LexHAB feels that this is an important addition for the affordable housing inventory. Mr. Malloy stated that this item is slated for the ARPA discussion as a potential use of ARPA funds. Town Counsel has had an opportunity to review the purchase and sale agreement and had no real concerns. Town Counsel, Mina Makarios, stated that the only item of note is that an affordable housing restriction will eventually need to be placed on this property. Ms. Morrison explained that LexHAB is working in concert with the Town on a Memorandum of Understanding in preparation for the transition of this property. The mission of LexHAB is to maintain and purchase affordable housing. LexHAB works to make sure that the deeds are lined up as appropriate for that. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the purchase and sales agreement for 93 Woburn Street for $625,000 dated May 15, 2023, for affordable housing purposes. DOCUMENTS: Purchase and Sales Agreement 6. Presentation - Statement of Concern for Lexington's Trees Citizens Charlie Wyman, Nancy Sofen, and Dan Miller presented a statement of concern for Lexington trees to the Select Board citing the importance of trees, need to protect and strengthen tree canopy, and offered suggestions the Town might take to address these concerns, including increasing planting of trees in Town to at least 250 per year, and increasing the staffing and resources available to the Forestry Division to support this work, including a full time Tree Warden. Mr. Sandeen asked how the group would propose to handle the larger issues at hand. Ms. Sofen stated that the Tree Committee has a working group for bylaw updates, and one of the things it is considering is expanding the bylaws. Many towns require a permit for tree removal anywhere on a lot, whether it is under construction or not. This would likely require more staffing for enforcement. Mr. Lucente noted that there could be a consideration toward creating incentives around trees. Ms. Hai stated that she believes public education is a large portion of this item. She suggested that the community tent at the Farmers' Market might be a great place to introduce this information to the public. Mr. Pato noted that there should be conversation around how to build denser housing while still preserving more of the trees in an area. DOCUMENTS: Presentation - Statement of Concern for Lexington's Trees, Letter - Statement of Concern for Lexington's Trees ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at 9:26pm. A true record; Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: One -Day Liquor License - Rotary Club of Lexington, Inc., 1605 Massachusetts Avenue PRESENTER: ITEM NUMBER: Joe Pato, Select Board Chair C.3 SUMMARY: Category: Decision -Making Rotary Club of Lexington, Inc.: The Rotary Club of Lexington, Inc. has requested a One -Day Liquor License to serve beer and wine in the lobby outside of, and the hallway to the left side of, Battin Hall on the main level of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of the Annual Comedy/Music Night on Friday, June 16, 2023 from 6:30pm to 10:30pm. No beverages will be served or consumed inside of Battin Hall. The request has been reviewed by the Department of Public Facilities with no concerns. SUGGESTED MOTION: To approve a One -Day Liquor License for the Rotary Club of Lexington, Inc. to serve beer and wine in the lobby outside of, and the hallway to the left side of, Baffin Hall on the main level of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of the Annual Comedy/Music Night on Friday, June 16, 2023 from 6:30pm to 10:30pm. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 ATTACHMENTS: Description Type 11 ul ly Club of k F,ximg k )n, h1c, k vorlt I iwalion Map R3ckup Matekual 12 /I 1K10-rWy 67 Ice �6 % AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: One -Day Liquor License - Lexington Education Foundation, 24 Lincoln Street PRESENTER: ITEM NUMBER: Joe Pato, Select Board Chair C.4 SUMMARY: Category: Decision -Making Lexington Education Foundation: The Lexington Education Foundation has requested a One -Day Liquor License to serve beer, wine and spirits at the Hayden Lower Athletic Field along Worthen Road, 24 Lincoln Street, for the purpose of the Lexington Education Foundation's Annual Celebration for Education Weekend Fundraiser on Saturday, June 10, 2023 from 7:00pm to 11:00pm. SUGGESTED MOTION: To approve a One -Day Liquor License for the Lexington Education Foundation to serve beer, wine and spirits at Hayden Lower Athletic Field along Worthen Road, 24 Lincoln Street, for the purpose of the Lexington Education Foundation's Annual Celebration for Education Weekend Fundraiser on Saturday, June 10, 2023 from 7:00pm to 11:00pm. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 ATTACHMENTS: Description HT, Fvenl. T,ocafiwl map Type IlLckup Material AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Applications: One -Day Liquor Licenses - Wilson Farm, Inc., 10 Pleasant Street PRESENTER: Joe Pato, Select Board Chair SUMMARY: Category: Decision -Making ITEM NUMBER: C.5 Wilson Farm, Inc.: Wilson Farm, Inc. has requested two One -Day Liquor Licenses to serve wine for the purpose of their "Dinner in the Field" events to be held immediately outside of the Farm Greenhouses (specifically, Greenhouse 47) at Wilson Farm, 10 Pleasant Street, on the following dates: • Thursday, June 22, 2023 • Thursday, July 20, 2023 The wine will be served from 5:30pm to 9:00pm. In the event of rain, the dinner(s) will move inside the Farm Greenhouse. SUGGESTED MOTION: To approve two One -Day Liquor Licenses for Wilson Farm, Inc. to serve wine for the purpose of their "Dinner in the Field" events to be held immediately outside of the Farm Greenhouses (specifically, Greenhouse #7) at Wilson Farm, 10 Pleasant Street, from 5:30pm to 9:00pm on the following dates: • Thursday, June 22, 2023 • Thursday, July 20, 2023 Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 ATTACHMENTS: Description Type Wilson kulwl,, h1c, Event h.sco.tion map R3ckupa Ma.tekial AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve and Sign Proclamation - Pride Month PRESENTER: Joe Pato, Select Board Chair SUMMARY: Category: Decision -Making ITEM NUMBER: W Pride Month: The Lexington Human Rights Committee is requesting that the Select Board approve and sign a proclamation recognizing the month of June as Pride Month in the Town of Lexington. The Lexington Human Rights Committee approved the same proclamation in 2022. Please note that this proclamation would be in addition to the LexPride Pride Day/Pride Week proclamation that was approved and signed in perpetuity by the Board of Selectmen in 2019. SUGGESTED MOTION: To approve and sign a proclamation recognizing the month of June annually as Pride Month. Move to approve the consent. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 ATTACHMENTS: Description 2023 Pridu Month 1Proc, wnntion Type Rxkup Materual 2W9 LexlNide Pdde Day/Pride Week Procku'rution W.ckup Mate6al EoWn of lexington, ARK"" SELECT BOARD OFFICE PROCLAMATION Whereas: we recognize that our Nation was founded upon the principles that all people are created equal and that each person has the right to life, liberty and the pursuit of happiness; and Whereas: we recognize the importance of equality, freedom and belonging-, and Whereas: we strive to be a community that celebrates, promotes and embraces diversity, equity and inclusion; and Whereas: we are dedicated to fostering acceptance of people of all identities-, and Whereas: our community is strengthened by and thrives upon the rich diversity of ethnic, cultural, racial, gender and other identities/orientations of its residents; all of which contribute to the vibrant character of our town; and Whereas: we embrace Pride Month as the positive stance against discrimination and violence toward individuals who identify as lesbian, gay, bisexual, transgender, queer/questioning, intersex and asexual/aromantic/agender (LGBTQIA+) and to celebrate and lift up self -affirmation, dignity, equal rights, visibility, and contributions to community; and Whereas: the month of June is nationally recognized as Pride Month and commemorates the Stonewall Riots, which occurred at the end of June 1969 and became the catalyst for the LGBTQIA+ Civil Rights Movement that spread worldwide. NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby proclaim the month of June to be annually recognized as Pride Month and we encourage all residents and boards to actively promote the principles of equality and liberty for all. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 5' of June 2023. JOSEPH N. PATO, CHAIR DOUGLAS M. LUCENTE MARK D. SANDEEN SUZANNE E. BARRY JILL 1. HAI Tatun of lexington, 41a!55arbU,5ett!5 OFFICE OF SELECTMEN PROCLAMATION Whereas: during the month of June, Pride celebrations are held across the United States in recognition of the Stonewall Uprising, the birth of the modem LGBTQ+ rights movement 50 years ago; and Whereas: LGBTQ+ people have contributed to Lexington's rich history since its inception over 300 years ago; and Whereas: Pride means using our rights and resources to encourage all residents to participate fully in the vibrant life of our community; and Whereas: every June, Lexingtonians organize inclusive Pride events to celebrate our diverse community of LGBTQ+ people, families, friends, and allies; and Whereas: celebrating Pride and displaying Pride banners are visible manifestations of Lexington's commitment to full inclusion of our LGBTQ+ residents; NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington, Massachusetts do hereby proclaim June 9, 2019 (and the day after the second Saturday in June in years hence) to be: Pride Day in the Town of Lexington, Massachusetts and encourage all citizens to join us in recognizing and saluting Pride in the LGBTQ+ community. BE IT FURTHER PROCLAIMED that we call upon all citizens of the Town of Lexington, Massachusetts to observe the week of June 2 to 9, 2019 (and the week leading up to Pride Day in years hence) as: Pride Week IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 6t' of May 2019. DOUGLAS M. LUCENTE, CHrAAN JOSEPH lq,,PATO SUZANNE$ BARRY V JILVA. HIN MARK D. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Common Victualler License - CFHA - 1050 Waltham Street d/b/a Craft Food Halls, 1050 Waltham Street PRESENTER: ITEM NUMBER: Joe Pato, Select Board Chair I.1 SUMMARY: Category: Decision -Making CFHA-1050 Waltham Street d/b/a Craft Food Halls: The Select Board is being asked to approve a request for a Common Victualler License for CFHA - 1050 Waltham Street d/b/a Craft Food Halls, 1050 Waltham Street, for the hours of 7:00am to 5:00pm Monday through Friday for seating in a new, cafeteria -style restaurant. The applicant has worked with the Department of Public Health, Building Department and Zoning Department for their respective required permits and inspections. The applicant, Ms. Courtney Steeves, Craft Food Halls Manager, has been invited to attend the Select Board meeting to answer any questions. SUGGESTED MOTION: Move to (approve/not approve) a Common Victualler License for CFHA - 1050 Waltham Street d/b/a Craft Food Halls, 1050 Waltham Street, for the hours of 7:00am to 5:00pm Monday through Friday. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 6:40pm ATTACHMENTS: Description Type Craft Food llhaDs Site Plan awath.. S akira.i; lBackup 1Maateeekal Q FF -——------- eoR ------__-_ FF -——------- ELEVATOR LOBBY 0 OsBY � oF - - - - - - - - - - to - - - - - - - �, �� u =) s 0 ® ss _ O m 0 s 5 ) �F000 VENDOR O ,per® i8 tB O 30l 88 0® 0 is @ H HHHHE OLI C - - - - 6 - - - - - - - - - - -o- 0® 0- - - - - - - - - - GROUND LEVEL „s E Dcl 11 cl D �u sAN« EAREA cl rrE ET o ENI � o o r� o „ cvsseooni i „a — — — LU 0 EOE oI La F CLIENT AN—E HANGEN eRUe,LIN INC Revu W[ion Labs ,Oso vinicnem sc Lexington, MA 02421 Construction Set a°n�a"° SAUE.FED BY .1 FOODSERW EQUIPMENT LAYOUT FS -1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Approve Request for Disposition of Surplus Property Policy PRESENTER: Liz Mancini, Purchasing Director SUMMARY: Category: Decision -Making ITEM NUMBER: I.2 Similar to the Designer Selection Policy, the Town is required to adopt a policy that guides the disposition of surplus personal property. Attached is the model policy recommended by the state (and staff) which is consistent with Lexington's past practices. SUGGESTED MOTION: Move to adopt the Disposition of Surplus Supplies and Furniture Policy as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 6:45pm ATTACHMENTS: Description Type D LXSJJ a >uti011(-)FSLHj llUS ° Ur)jphCand Fuumnutun> Poky Cover Menlo OVS MORN ops 1775 �c � � A APRIL 79'" �FXIN6T�� Town of Lexington Comptroller's Office Purchasing Elizabeth Mancini, Purchasing Director emancini@lexingtonma.gov OVERVIEW Tel: (781) 698-4628 Fax: (781) 861-2794 SURPLUS PROPERTY DISPOSITION PROCEDURES This policy pertains to the disposition of surplus property (defined as all tangible surplus supplies with a resale or salvage value, including but not limited to motor vehicles, machinery, computer/network equipment, furniture, and other materials and supplies), and how it relates to Chapter 30B requirements and the functions of the Department of Public Facilities and Innovation and Technology (IT) Department. Massachusetts General Law Chapter 30B sets out clear guidelines for the disposition of surplus property with a value exceeding $10,000 (excluding real property). While M.G.L. c. 30B does not provide guidelines for the disposition of surplus property with a value under $10,000, it does require municipalities to adopt a written policy to which it must adhere for such dispositions. This policy, written with input from the Department of Public Facilities, Office of Sustainability and Innovation and Technology Department, seeks to define the procedures that must be followed in the event a Town department determines it has surplus property valued less than $10,000 that must be disposed of. You must contact the Purchasing Department if the estimated value of a disposition exceeds $10,000. Per M.G.L. c. 3013, a formal bid process or a public auction is required. To align with the Town's sustainability initiatives, reuse is the priority, and the below shall apply only when it is certain an item cannot be reused within the department of original ownership. 1) Disposition of Surplus Property- Valued Less Than $10,000 • If a department plans to dispose of surplus property that retains an estimated value less than $10,000 it should first ascertain if another department has a need for the item(s). 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 This may be done by sending an email to departments within your building and/or all Town departments. If the surplus property is claimed by another department, it is that department's responsibility to coordinate receipt of the surplus. If the size of the item necessitates professional moving services, it is the responsibility of the department claiming the item to arrange and pay for such services. (Please refer to the list of vendors at the end of this document). The Department of Public Facilities may assist with such moves on a case- by-case basis. Departments should submit a work order request for this purpose. • Prior to taking receipt of any large surplus furniture (desks, cabinets, chairs, etc.) the receiving department must consult with the Department of Public Facilities to determine that the size and proposed placement of any new furniture does not violate ADA, Fire, Building codes or hinder the operation or clearances for access to building equipment/systems (e.g. heating/cooling units, lighting, switches and connectivity within an office). If any alterations to building systems are required, it must be approved and overseen by the Department of Public Facilities, and the cost will be borne by the department receiving the surplus items. If any alterations to Information Technology infrastructure are required, it must be approved and overseen by the Information Technology Department, and the cost will be borne by the department receiving the surplus items. If the surplus remains unclaimed OR the nature of the item is such that it cannot be re- used by another department, the department should send an email to the Purchasing Department with a description of the item, a photo(s) and the estimated value. The Purchasing Director will facilitate the sale of the item through an online public auction process. The surplus property will be sold to the highest responsive bidder. Should the public auction process result in zero bids, the Purchasing Department shall first endeavor to promote re -use through charitable donations. Disposal of the item in the appropriate waste stream should only be done as a last resort and the department disposing of the surplus shall be responsible for disposal costs. Please consult with the Environmental Services Superintendent to determine the most appropriate recycling or disposal method. 2) Exceptions If an item is so badly damaged or has reached the end of its useful life and holds no value (monetary or otherwise), a department head may deem the item unusable and may recycle or dispose of the item without offering to other Town departments. Prior notice should be given to the Purchasing Department before disposing of the item(s) in order to confirm that there is no alternate channel for re -use. The department disposing of the surplus shall be responsible for all disposal costs. Please consult with the Environmental Services Superintendent to determine the most appropriate recycling or disposal method. • If the nature or size of the item necessitates professional moving service, it is the responsibility of the department disposing of the item to arrange and pay for such services. (Please refer to the list of vendors at the end of this document). 3) Innovation and Technology Department • Any technology equipment to dispose, recycle or move needs to be approved by the IT Department. The IT Department will arrange for a tech company to dispose of all zero -value technology once it has been decommissioned. Please contact the IT Department if you have surplus technology equipment. 4) Charitable Donations • Surplus goods with or without resale or salvage value may also be donated to non-profit charitable organizations at less than the fair market value pursuant to c. 30B, s. 15(g). Department heads should consult with the Purchasing Department if they intend to donate items to a charitable organization. 5) Vendors • The following vendors may be used for any moving, recycling or disposal services. Services in excess of $10,000 must be quoted or bid per M.G.L. c. 30B. Should a town department contract with a vendor for moving, recycling or disposal services, the department must coordinate with the Department of Public Facilities to arrange for appropriate building access. Departments may also engage with awarded vendors on the Operation Services Division (OSD) statewide contract FAC86: https://www.mass.gov/doc/fac86/download Moving Services Spry Moving Rick 617-538-9038 rickspryksprymoving com Recycling Services IRN (The Reuse Network) Emerson Lennon Wakefield Moving and Storage John Ahearn 978-432-6735 j aheamgwakefieldmoving. com Disposal Services Got Junk Taegen Kirsch 603-496-0749 844-909-3249 etennonnimsgMIus.com taegen.kirsch@1800gotjunk.com AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Approve Request for Designer Selection Policy PRESENTER: Liz Mancini, Purchasing Director SUMMARY: Category: Decision -Making ITEM NUMBER: I.3 As the Board has been made aware, in communications with the Inspector General's Office, Liz Mancini, Purchasing Director has indicated that the Town is required to adopt a policy related to designer selection for construction projects. The Town follows the model policy, but has not ever adopted the policy. Attached is the policy staff is recommending, which is consistent with the Town's past practices. SUGGESTED MOTION: Move to approved the Designer Selection policy as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 6:55pm ATTACHMENTS: Description Type ➢.. x finer Sek.%.tion rnoN y Gwerr C"Ils:mo OVS MORN ops 1775 �c � � A APRIL 79'" �FXIN61 Town of Lexington Comptroller's Office Purchasing Elizabeth Mancini, Purchasing Director emanciniglexingtonma.gov Town of Lexinp_ton Designer Selection Procedures Tel: (781) 698-4628 Fax: (781) 861-2794 These procedures govern the selection of designers for any municipality or local public agency building project subject to the state designer selection law, M.G.L. c. 7C, §§ 44- 57. Any other local law governing the procurement of services will be inapplicable to these procurements. 2. The Select Board ("Approving Body") has the authority to conduct the designer selection process for the Awarding Authority. The Approving Body hereby delegates its authority to the Town Manager to act on its behalf and may delegate any other duties described herein to the extent such delegation is permissible by law. 3. The Approving Body shall designate the individual or group of individuals (hereinafter referred to as "the Committee") who will conduct the designer selection process for each project. No member of the Committee shall participate in the selection of a designer for any project if the member, or any of the member's immediate family: has a direct or indirect financial interest in the award of the design contract to any applicant; b. is currently employed by, or is a consultant to or under contract to, any applicant; c. is negotiating or has an arrangement concerning future employment or contracting with any applicant; or d. has an ownership interest in, or is an officer or director of, any applicant. 4. A Request for Qualifications (RFQ) for each contract subject to these procedures shall be advertised in a newspaper of general circulation in the locality of the building project, in the Central Register published by the Secretary of the Commonwealth, and in any other place required by the Approving Body, at least two weeks before the deadline for filing applications. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 5. The advertisement shall contain the following information: a. a description of the project, including the specific designer services sought, the time period within which the project is to be completed, and, if available, the estimated construction cost; b. if there is a program for the building project, a statement of when and where the program will be available for inspection by applicants; c. when and where a briefing session (if any) will be held; d. the qualifications required of applicants; e. the categories of designers' consultants, if any, for which applicants must list names of consultants they may use; £ whether the fee has been set or will be negotiated; if the fee has been set, the amount of the fee must be listed in the advertisement; g. when and where the RFQ can be obtained and the applications must be delivered. 6. The RFQ shall include the current "Standard Designer Application Form for Municipalities and Public Agencies not within DSB Jurisdiction," which is available for download from the Massachusetts Designer Selection Board website at Procedures for Municipalities and Public Agencies not within DSB Jurisdiction. The Application Form may be amended to include additional information on a project -specific basis. 7. The Committee shall evaluate applicants based on the following criteria: a. prior similar experience; b. past performance on public and private projects; c. financial stability; d. identity and qualifications of the consultants who will work with the applicants on the project; and e. any other criteria that the Committee considers relevant to the project. 8. The Committee shall select at least three finalists. Finalists may be required to appear for an interview or provide additional information to the Committee, provided that all finalists are afforded an equal opportunity to do so. If fewer than three responses are received, the Committee will treat all responses as finalists and may require each finalist to appear for an interview or provide additional information to the Committee, provided that all finalists are afforded an equal opportunity to do so. 9. The Committee shall rank the finalists in order of qualification and make a recommendation of award to the Approving Body. No person or firm, including applicants' listed consultants, debarred pursuant to M.G.L. c. 149, § 44C, shall be included as a finalist on the list. The list must be accompanied by a written explanation of the reasons for selection including the recorded vote, if any. The written explanation and recorded vote, if any, shall be public records and shall be maintained in the contract file. 10. If the fee was set prior to the selection process, the Approving Body shall select a designer from the list of finalists. If the Approving Body selects a designer other than the one ranked first by the Committee, the Approving Body shall file a written justification for the selection with the Committee and maintain a copy in the contract file. 11. If the fee is to be negotiated, the Approving Body shall review the list of finalists and may exclude any designer from the list if a written explanation of the exclusion is filed with the Committee and maintained in the contract file. The Approving Body shall request a fee proposal from the first ranked designer remaining on the list and begin contract negotiations. If the Approving Body is unable to negotiate a satisfactory fee with the first ranked designer within thirty (30) days, negotiations shall be terminated and undertaken with the remaining designers, one at a time, in the order in which they were ranked by the Committee until agreement is reached. In no event may a fee be negotiated which is higher than the maximum fee set by the Approving Body prior to selection of finalists. 12. If the designer's fee is negotiated, the designer shall file a truth -in -negotiations certificate prior to being awarded the contract by the Approving Body, which must be incorporated into the contract. The certificate shall contain: a. a statement that the wage rates and other costs used to support the designer's compensation are accurate, complete and current at the time of contracting; and b. an agreement that the original contract price and any additions to the contract may be adjusted within one (1) year of completion of the contract to exclude any significant amounts if the Awarding Authority determines that the fee was increased by such amounts due to inaccurate, incomplete or noncurrent wage rates or other costs. 13. If the Approving Body is unable to negotiate a satisfactory fee with any of the finalists, the Approving Body shall recommend that the Committee select additional finalists. 14. The Approving Authority may allow a designer who conducted a feasibility study to continue with the design of a project. However, the Approving Authority may commission, at its discretion, an independent review, by a knowledgeable and competent individual or business doing such work, of the feasibility of the designer's work to insure its reasonableness and its adequacy before allowing the designer to continue on the project, provided the Approving Authority otherwise complies with the statutory requirements for selecting a designer under Chapter 7C of the General Laws, including those set forth in M.G.L. c. 7C, § 54(a)(i). 15. Every contract for design services shall include the following: a. certification that the designer or construction manager has not given, offered, or agreed to give any person, corporation, or other entity any gift, contribution, or offer of employment as an inducement for, or in connection with, the award of the contract for design services; b. certification that no consultant to, or subcontractor for, the designer or construction manager has given, offered, or agreed to give any gift, contribution, or offer of employment to the designer or construction manager, or to any other person, corporation, or entity as an inducement for, or in connection with, the award to the consultant or subcontractor of a contract by the designer or construction manager; certification that no person, corporation, or other entity, other than abona-fide full-time employee of the designer or construction manager, has been retained or hired by the designer or construction manager to solicit for or in any way assist the designer or construction manager in obtaining the contract for design services upon an agreement or understanding that such person, corporation, or other entity be paid a fee or other consideration contingent upon the award of the contract to the designer; and d. certification that the designer has internal accounting controls as required by M.G.L. c. 30, § 39R(c), and that the designer has filed and will continue to file an audited financial statement as required by M.G.L. c. 30, § 39R(d). All fees shall be stated in design contracts, and in any subsequent amendments thereto, as a total dollar amount. Contracts may provide for equitable adjustments in the event of changes in scope or services. 16. The Awarding Authority shall not enter into a contract for design services unless the Awarding Authority or the designer has obtained professional liability insurance covering negligent errors, omissions, and acts of the designer or of any person or business entity for whose performance the designer is legally liable arising out of the performance of the contract. The total amount of such insurance shall at a minimum equal the lesser of one million dollars or ten percent of the project's estimated cost of construction, or such larger amounts as the Awarding Authority may require, for the applicable period of limitations. A designer required by the Awarding Authority to obtain all or a portion of such insurance coverage at its own expense shall furnish a certificate or certificates of insurance coverage to the Awarding Authority prior to the award of the contract. 17. Every contract for design services shall include a provision that the designer or its consultants shall not be compensated for any services involved in preparing changes that are required for additional work that should have been anticipated by the designer in the preparation of the bid documents, as reasonably determined by the individual responsible for administering the design contract. 18. In the event of an emergency that precludes the normal use of these designer selection procedures, the Approving Body may elect to authorize expedited procedures to address the emergency. The Approving Body shall document in writing the reasons for the emergency declaration, the proposed scope of work, the estimated cost of construction, the established fee for the needed design services, and any other relevant information. The Approving Body may select three finalists from any standing list of designers who have applied for projects of a similar nature, or may otherwise select three designers to be considered as finalists for the project. The Approving Body shall rank the finalists in order of qualification and select the designer for the emergency work. 19. The Awarding Authority shall publish the name of any designer awarded a contract in the Central Register. 20. The following records shall be kept by the Awarding Authority: a. all information supplied by or obtained about each applicant; b. all actions taken relating to the project; and c. any other records related to designer selection. All records shall be available for inspection by the state Designer Selection Board and other authorized agencies. 21. The Awarding Authority shall evaluate designers' performance on contracts using the Designer Selection Board evaluation form(s) in accordance with M.G.L. c. 7C, § 48(h), and file completed evaluations with the Board and any other agency named in M.G.L. c. 7C, § 48(h). 22. Nothing in these Procedures shall be interpreted to require the establishment of a board or waive or reduce the requirements of any other applicable law or regulation. 23. For any municipal design or construction project that includes funding provided by the Commonwealth, in whole or in part (such as reimbursements, grants and the like), cities and towns must incorporate minority-owned business enterprise and women -owned business enterprise participation goals. If applicable, the Awarding Authority shall take steps to assure that it complies with all Supplier Diversity Office requirements. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Joint Meeting - Select Board & School Committee PRESENTER: Maggie Peard, Sustainability & Res. Officer; Todd Rhodes, SLC Vice - Chair; Jon Himmel, PBC Chair SUMMARY: Category: Informing ITEM NUMBER: I.4 Members of the Permanent Building Committee and the Sustainable Lexington Committee will present their proposed updates to the Integrated Building Design and Construction Policy and its Attachment A. The proposed changes are an effort to keep the policy up to date with current best practices and performance standards for health, energy, and resilience. The Integrated Building Design and Construction Policy requires a review and approval of any amendments every three years to ensure it remains up to date and relevant. This presentation is for information only at this point in time and will come back to both the Select Board and School Committee with any appropriate edits based on the discussion on 6-5-23. SUGGESTED MOTION: No motion required. This is for discussion purposes at this time and this item will be brought back at a subsequent meeting for approval with any edits. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 7:05pm ATTACHMENTS: Description D > Qdfirwd hitegrated Flo ficy D Allachywnf B Workphm (h6dance D Alladinx,,nt A Conbined Lh.,,xand. LAU) D Aunhiamt A (birbined 11-cmind LIU) Wdlined D Allachnxnl. A 2W9 D Presentation Type Rxkup Matcrul Backup matedal W.ckup Mate6al flaclup mated'al Backup Material lllresenta.aion Integrated Building Design Policy Revised through DATE44-749 SELECT BOARD OF SES �� & SCHOOL COMMITTEE POLICY INTEGRA TED BUILDING DESIGN & CONSTRUCTION POLICY Date Approved by SB Signature of Chair: Date Approved by SC: Signature of Chair: Supersedes:B��S ,tri � � rT�a� cy,Inte rated Building ��sign Construction PolieL Stpt ear 4, �Qetober 7, 2019 Revised: 2019 I. Purpose of Policy 1. To maximize the health and well-being of building occupants and the public at large. 2. To ensure the Town will design and construct its buildings to meet programmatic requirements while enabling operations to achieve the highest reasonably attainable and economically viable performance standards for health, energy, and resilience. 3. To guide the overall project delivery of a Town facility from a scope, schedule, and cost standpoint while maximizing sustainability objectives. 4. To evaluate and select optimal designs which (1) address the building's intended programmed use and which (2) minimize and mitigate the negative impacts of development, construction and building operations on the natural environment. 5. To maximize onsite renewable energy production given each building's respective site and site use, while minimizing energy use and operational costs of Town buildings. 6. To provide resilient and maintainable buildings. II. Responsibility The Select Board ^f�� (SBOS) and School Committee (SC) are responsible for adopting this policy and goals for school buildings. The Select Board of ­S le&tme is responsible for adopting this policy and goals for all other Town buildings. The term "Elected Boards" is used to identify these two bodies throughout this policy and goals. The Town Manager, Superintendent of Schools, Director of Public Facilities, and Permanent Building Committee (PBC) shall be responsible for the adherence to this pPolicy and the Town Manager is authorized to adopt additional guidelines, objectives, and supplemental materials to effectuate this policy and goals. The project "stakeholder" group referred to in this policy and goals shall be determined by the Town Manager and Superintendent of Schools, when appropriate, in consultation with the Elected Boards, but should include but not be limited to, representatives of the Department of Public Facilities, Permanent Building Committee, the building occupants, Sustainable Lexington Committee, and an invitation for a liaison from the Capital Expenditures Committee. III. Scope 1. This policy and attached goals apply to all Town funded building projects. 2. To the extent possible, all renovation and new projects, undertaken by the Town should achieve; the ad-"LEED Lexington" goals in the Integrated Building Design and Construction Goals Checklist and strive to achieve the LEED Silver standards, at a minimum. The application for LEEDTM certification is optional, subject to available funding and the discretion of the Elected Integrated Building Design Policy Revised through DATE44-749 Boards prior to schematic designs. The Elected Boards may choose to exempt certain building projects under their respective purview from these standards. IV. Policv The Department of Public Facilities and Elected Boards will strive to achieve the highest reasonably attainable and economically viable performance standards for health, energy, and resilience for Town building projects in accordance with the policy of the Elected Boards as follows: 1. Prior to initiating building design activities or selection of the design team, the project stakeholders shall establish specific targets for the project that consider each of the Integrated Building Design and Construction Goals Checklist as defined in Attachment A. The targets for School Department Buildings shall be approved by the School Committee and the Select Board of Sete ,,m&,... The targets for all other Town buildings shall be approved by the Select Board ofSat et ,n 2. Design teams selected for all facility projects that are subject to this policy shall at a minimum include LEEDTM accredited professionals with demonstrated experience in designing buildings that would meet the requirements of this policy and goals. 3. Prior to design, the project stakeholder group will make a recommendation to the Elected Boards whether to pursue the optional application for formal LEEDTM Silver certification. 4. The Integrated Building Design and Construction Goals Checklist shall be monitored by the Department of Public Facilities and the Permanent Building Committee throughout the project to ensure that requirements of this policy and the agreed upon, attainable goals are met. 5. At the end of every project phase (feasibility, schematic design, design development, construction documents, and construction), the project design team will prepare an end of Project Phase Report that addresses the design's adherence to or departure from approved scope, cost, schedule and the Integrated Building Construction Goals Checklist as attached. Project success requires that the design approval at the end of the schematic phase and design development phase meet the approved scope, cost and schedule requirements. The Director of Public Facilities will submit these reports to the Elected Board(s). It is recommended that Elected Board liaisons give regular updates to their respective Boards outside of the project phase reporting. 6. The Town shall implement a post occupancy commissioning process when roughly 20% of the one year warranty period remains. 7, Projects must commence with and maintain Y, " & a sufficient overall project budget and schedule. 778 [he 1 Department of Public Facilities and the Permanent Building Committee shall -provide the design team with guidance for developing a work l2lan consistent with a project specific version of Attachment B) that the design team shall then use to develop a work plan for the project.-Ahau V. Policy Revisions and Updates 1. No changes to theme policy, goals, or a attachments may be made without the formal approval of both Elected Boards. 2. This poisyan frr$��II1414-(4§+H't"Ae(lQio,"4r :{Ct /� aAu.chni(.,ms', shall be reviewed and updated by reoresentatives of the Permanent Building Committee and the Sustainable Lexington Committee, at a minimum, for anmoval a the Elected Boards every three years or sooner as required to reflect current, best practices and performance standards for health, energy, and resilience and any updates pp ����r�ii�r<t(i€��1 art to applicable e co es an reference materials,, gs �° 1 Wz�% to tm rove �;�.��,�r° �� This policy is to meet the goals set out in Article 33 of ATM 2013: Climate Change Resolution. Integrated Design Policy Attachment B Early Design Phase Workplan Introduction: Lexington seeks excellence on its capital projects. A truly excellent project for Lexington will be one that provides an extraordinary functional and social environment that is sustainable, healthful, and resilient. Further, it is expected to be forward looking and flexible enough to be adaptable for new work models, maintainable, and expandable. Early -Phase Design: The Town of Lexington firmly believes that the very early Phases of design are crucial to a project's success and attaining excellence. This is the time when concepts and expectations need to be brainstormed in an uninhibited manner, explored, and evaluated. Near the beginning of the project, the full A/E [Architect/Engineer] team needs to contribute on issues related to massing, orientation, MEPFP infrastructure, sustainability, maintainability, healthfulness, and resilience. The Project needs to brainstorm what physical environments enhance the function of the building being designed, technology, flexibility, future expansion options, phasing, constructability, plus granting and reimbursement opportunities. This early phase process will require careful management, inclusion, tabulation, evaluation, and presentation. Conceptual pricing and comparing options at the conceptual Phase take ingenuity. The mechanics and logistics of this process need to be part of a negotiation with the A/E ultimately selected for the project as well as the OPM [Owners Project Manager, if any]. Integrated Design Policy The Town strives for excellence on all its capital projects. Some of the performance criteria are spelled out in the "LEED Lexington" Appendix A to the Town's "Integrated Design Policy." Other criteria are project specific and are flushed out as projects evolve; Lexington is striving to have this done early in the project. Feasibility Module Workplan The Consultant Team shall develop and then review a draft Early Design Phase workplan with the Department of Public Facilities (DPF) and the Permanent Building Committee (PBC) by the end of the first month under contract. The purpose of the plan is for the consultant team to communicate with the Town (staff, committees, commissions, boards, and residents) what is to be done when, so the process can be executed more efficiently, and the outcome can be the best it can be. The Work Plan is to reflect the requirements of the Town of Lexington as expressed in the Integrated Design Policy and other documents provided by the Town as well asfunding agency requirements [if any]. Required revisions to the workplan will be presented for review and acceptance by DPF and PBC by the end of the second month of contract. The accepted workplan will be the roadmap for the Early Design Phase— revisions to the workplan will require written approval by DPF and PBC. Similar workplans will be required for subsequent Design Phases Page 1 of 2 The Consultant Team services and therefore the Workplan needs to include activities to address issues and concerns as follows: • All activities, milestones, meetings, and deliverables related to the project including funding agency requirements [if any]. • Early Design Phase to include studies for new construction options and/or add/reno options that include: o Conceptual schedules for the full project and specifically for the design phase under contract. ■ Create a draft project master schedule showing each project phase through project closeout. It shall include a projection of when major construction bid(s) will be advertised. ■ Workplan shall be in the form of a cpm schedule and not an excel graphic. Progress shall be updated and reported monthly. Consultant to provide schedule data file for Town review. ■ 4 -week workplan look ahead shall be submitted monthly. o Conceptual costs escalated to bid date(s) contained in the conceptual full project schedule, o Review and evaluation of program, o Establishment of key project objectives and criteria, o Building massing and orientation studies, o Conceptual analysis of photovoltaic (PV) potential (building and site), o Building and land use showing construction phasing and land usage for laydown, building construction, pedestrian & vehicular traffic, and onsite recreation facilities. o Construction logistics and phasing o Evaluation of suitability of budget versus program. o The A/E team must offer sufficient information to use as a basis to conduct an Early Design Phase Value Management workshop that systematically gathers information, creatively brainstorms, and evaluates options to arrive at a consensus with the public, staff, committees, commissions, and boards. The aim is to maximize input in a timely manner on appropriate Integrated Design Process items and project "uses" beyond the traditional uses scope, engage voter support early, and maximize project aims within a reasonable budget. • Early Design Phase studies to include analysis of draft building space program, conceptual costs, conceptual schedules. • Early Design Phase options matrix comparing options. • Executive Summary Reports. Page 2 of 2 Integrated Building Design and Construction Goals Checklist Consult Lexington's Integrated Building Design and Construction Policy for other requirements for New Construction and Major Renovation -Town Buildings This document is based on scope features defined in LEED 4.0 with additions /modifications driven by Town of Lexington requirements: adopted 8/27/2018 (pages 9-11) - Lifecycle costing shall be conducted using the Town of Lexington's costing tool. Project Name: Project Address: Project Phase: Report Date: Resilience Level (Circle appropriate level per the Town's Emergency Preparedness and Response Plan maintained by the Town's Fire Chief. Note: performance of higher level resilience includes lower -level capabilities. Level 1: Public Safety (Police, Fire, Public Services) -- No interruption of essential services. Level 2: Town Shelter -- Full electrical and thermal power necessary for life safety, food prep / refrigeration, lighting, internet connectivity and charging stations. Operational 24/7. Islanded operation maximizing use of on-site solar and storage. Level 3: Continued Operation — Full electrical and thermal power necessary for providing healthy conditions during extreme heaticold conditions, providing lighting, internet connectivity, and plug load charging. Operational during normal occupied hours. Smart load reduction in emergencies, mobile or on-site backup generation to carry load for continued operation. Level 4: Asset Preservation —Provide power to hold building temperature, provide light and manage building systems Source Explanation 1 LEED 4.0_() Standard LEED items with standard LEED requirements and definitions (LEED Ref#) 2 LEED 4.0_() Standard LEED items with specific Lexington definitions (LEED Ref #). 3 LEX O Specific Lexington requirements (Lex1 through Lex7) Lex Goal Explanation 1 Required Lexington requires this outcome / scope item to be included in the base case project design. 2 Ev & Report Evaluate the applicability of this item to the project/site and report on benefits and impacts of implementation KM LEED SCORING LEXINGTON MASTER -SCOPE CHECKLIST Expected Points Max Points Source Scope Item/ Feature /Outcome Lex Goals Comments Cost Impact Scale Y ? N Integrative Process: This policy shall be integrated into the Planning and Design 1 LEED 4.0 process from the project's inception. Evaluate the impact of the project on adjacent Required properties. 0 0 0 0 Resilience Resilience: Buildings shall be designed to deliver services based on the resilience levels defined in the Integrated Design Procedure. The resilience level for a particular building 0 LExI shall be consistent with the planned use of the building in the Town's Emergency Required Management plan. The level of solar and storage incorporated into the design shall be appropriate to the level or resilience required. Page 1 of 4 IBDP 3.4 IBDP 1.1 0 0 0 16 Location and Transportation 16 LEED 4.0_LTci LEED for Neighborhood Development Location Ev & Report 1 LEED 4.0_LTc2 Sensitive Land Protection Ev & Report 2 LEED 4.0_LTc3 High Priority Site Ev & Report 5 LEED 4.0_LTc4 Surrounding Density and Diverse Uses Ev & Report 5 LEED 4.0_LTc5 Access to Quality Transit Ev & Report 1 LEED 4.0_LTc6 Bicycle Facilities Ev & Report 1 LEED 4.0_LTc7 Reduced Parking Footprint Ev & Report 1 LEED4.0_LTcB Green Vehicles: a) Installation of EV chargers per Lexington bylaw 135-5.1.13-11, Electric vehicle (EV) charging. b) Provide renewable energy to support EV charging demand. a) Required by Town bylaw b) Ev & Report 0 =_ 0 0 10 Sustainable Sites Y Req. LEED 4.0 Construction Activity Pollution Prevention Required Y Req. LEED 4.0 Environmental Site Assessment Required 1 LEED 4.0 Site Assessment Ev & Report 2 LEED 4,0 ss4 and LEX s Site Development - Protect or Restore Habitat: Site development and landscaping shall comply with the standards defined in Chapter 176, Section 12.6 Landscaping. (Note: the Lexington Planning Department is not involved in reviewing or approving plans or performance.) Ev & Report p 1 LEED 4.0_ss5 10pen Space Ev & Report 3 LEED 4.0_SS6 Rainwater Management Ev & Report 2 LEED 4.0 sSS7 and LEX_7 Heat Island Reduction: In addition to LEED 4.0 SS7, the site design (including building and solar canopy siting) will utilize shading from pre-existing healthy mature trees and new plantings to maximize heat island reduction and will also consider other ecological services provided by trees and their benefits). Ev & Report p 1 LEED 4.0_ss8 Light Pollution Reduction Ev &Report 1 LEED 4.0 Site Master Plan 1 Ev & Report 1 LEED 4.0 lJoint Use of Facilities Ev & Report 0 =_ 0 0 11 Water Efficiency Y Req. LEED 4.0_WE1 Outdoor Water Use Reduction Required Y Req. LEED 4.0_WE2 Indoor Water Use Reduction Required Y Req. LEED 4.0_WE3 Building -Level Water Metering Required 2 LEED 4.0_WE4 Outdoor Water Use Reduction Ev & Report 6 LEED 4.0_WE5 Indoor Water Use Reduction Ev & Report 2 LEED4.0_WE6 Cooling Tower Water Use Ev & Report 1 LEED 4.0_WE? Water Metering Ev & Report 0 =_ 0 0 33 Energy and Atmosphere Y Req. LEED 4.0 Fundamental Commissioning and Verification Required Y Req. LEED 4.0 Minimum Energy Performance shall be assessed using Lexington's total lifecycle cost model. Required Y Req. LEED 4.0 Building -Level Energy Metering Required Y Req. LEED 4.0 Fundamental Refrigerant Management Required 6 LEED 4.0_EAci Enhanced Commissioning - Pursue: Option 1 of this credit: HVAC Commissioning Option 2 of this credit: Building Envelope Commissioning Required 16 LEED 4.0_EAc2 Optimize Energy Performance: Target onsite building energy use intensity (kBTUs/sq ft) for new buildings of 30% less energy use than ASHRAE 90.1 (current) or better; and for renovations, 20% less energy use than ASHRAE 90.1 (current) or better. Required Page 2 of 4 IBDP 1.2 IDBP 1.3 'IBDP 3.3 'IBDP 1.4 'IBDP 2.3 IBDP 2.2, IBDP 2.4 [ LEED 4.0_EAc3 Advanced Energy Metering: Use advanced metering and sub -metering to report and 1 track hourly interval electricity use data by end-use categories that exceed 10% of total Required annual electricity consumption and maintain said records for rolling two year periods. q LEED VA requires 3yrs.) LEED 4.0_EAc4 2 Demand Response: Install and properly maintain building management system to track Required and manage peak demand for energy cost reduction and emergency load shedding. LEED 4.0_EAc5 Renewable Energy Production (LEED 10%): Maximize onsite renewable energy. 3 Required LEX 2 Utilize energy storage when cost effective to lower peak demand charges and integrate with onsite solar. Evaluate and report on options for campus micro -grids. Required 1 LEED a.o_EAc6 Enhanced Refrigerant Management Ev & Report LEED 4.0 EAC 2 Green Power and Carbon Offsets Ev & Report LEx_a Evaluate and present options for achieving net zero energy use. Required LEX_4 All electric, zero emissions on site design (excluding fuel for emergency backup power Required generators). Backup fossil fuel heating systems will require specific approval. 0 0 0 13 Materials and Resources LEED 4.0 Storage and Collection of Recyclables: The operation of the completed building should Y Req. support reuse/zero waste operations with attention to material flows and incorporate Required design features to achieve these ends. Present design options that meet Lexington's zero waste targets. Y Req. LEED 4.0 Construction and Demolition Waste Management Planning Required LEED 4.0 Building Life -Cycle Impact Reduction: Using LEED criteria as well as an embodied 5 carbon calculation, calculate and disclose the carbon impact of selected design options Ev & Report p at each design phase, starting with feasibility. Include embodied carbon in the total life- cycle analysis for each design option, including renovations if applicable. LEED 4.0 2 Building Product Disclosure and Optimization - Environmental Product Declarations Ev & Report 2 LEED 4.0 Building Product Disclosure and Optimization - Sourcing of Raw Materials Ev & Report 2 LEED 4.0 Building Product Disclosure and Optimization - Material Ingredients Ev & Report 2 LEED 4.0 Construction and Demolition Waste Management Ev & Report 0 0 0 16 Indoor Environmental Quality Y Req. LEED 4.0 Minimum Indoor Air Quality Performance Required Y Req. LEED 4.0 Environmental Tobacco Smoke Control Required Y Req. LEED 4.0 Minimum Acoustic Performance L _arr .vr=k Required LEED 4.0_IEW Enhanced Indoor Air Quality Strategies i Enhanced Filtration — Install and properly maintain particulate matter filters to protect 2 health of the occupants and as appropriate for building type and use. Required Maintain indoor CO2 levels per Lexington Board of Health guidelines (BOH Memo dated December 18, 2015, Table 1). 3 LEED 4.0IEQc2 Low -Emitting Materials Ev & Report 1 LEED 4.0IEQ13 Construction Indoor Air Quality Management Plan Ev & Report 2 LEED 4.0_IEQc4 Indoor Air Quality Assessment Ev & Report 1 LEED 4.0IEQc5 Thermal Comfort Ev & Report 2 LEED 4.0_IEQc6 Interior Lighting Ev & Report 3 LEED 4.0IEQC Daylight Ev & Report Page 3 of 4 1 LEED 4.0IEQc8 Quality Views Ev & Report 1 LEED 4.0IEQc9 Acoustic Performance Ev & Report LEX s Toxics —Avoid the use of red list substances as recommended by Lexington Board of Health (memo dated March 4, 2018), except when no practical alternative is available. Utilize Healthy Building Network (or the equivalent) information in the design and selection of materials and consider using products and services established by the Environmentally Preferable Purchasing program or other successor program of the Commonwealth of Massachusetts or other similar cooperative purchasing programs. Ev & Report 0 0 0 6 Innovation 5 LEED 4.0 Innovation Ev & Report 1 LEED 4.0 LEED Accredited Professional Ev & Report 0 0 0 4 Regional Priority 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report ®QM 110 Certified: 40 to 49 points Silver: 50 to 59 points Gold: 60 to 79 points Platinum: 80 to 110 Page 4 of 4 Integrated Building Design and Construction Goals Checklist Consult Lexington's Integrated Building Design and Construction Policy for other requirements for New Construction and Major Renovation -Town Buildings This document is based on scope features defined in LEED 4.0 with additions /modifications driven by Town of Lexington requirements: 9dopted 8/27/2018 (pages 9-11) Lifecycle costing shall be conducted using the Town of Lexington's costing tool. Project Name: Project Address: Project Phase: Report Date: Resilience Level (Circle appropriate level per the Town's Emergency Preparedness and Response Plan maintained by the Town's Fire Chief. Note: performance of higher level resilience includes lower -level capabilities. Level 1: Public Safety (Police, Fire, Public Services) -- No interruption of essential services. Level 2: Town Shelter -- Full electrical and thermal power necessary for life safety, food prep / refrigeration, lighting, internet connectivity and charging stations. Operational 24/7. Islanded operation maximizing use of on-site solar and storage. Level 3: Continued Operation — Full electrical and thermal power necessary for providing healthy conditions during extreme heat''cold conditions, providing lighting, internet connectivity, and plug load charging. Operational during normal occupied hours. Smart load reduction in emergencies, mobile or on-site backup generation to carry load for continued operation. Level 4: Asset Preservation — Provide power to hold building temperature, provide light and Source Explanation 1 LEED 4.0_() Standard LEED items with standard LEED requirements and definitions (LEED Ref#) 2 LEED 4.0_O Standard LEED items with specific Lexington definitions (LEED Ref #). otrwc is aQhieoG manimam pointa en t"oae item 3 LEX_O Specific Lexington requirements (Lexi through Lex7) Lex Goal Explanation 1 Required Lexington requires this outcome / scope item to be included in the base case project design. 2 Ev & Report Evaluate the applicability of this item to the project/site and report on benefits and impacts of implementation LEED SCORING LEXINGTON MASTER - SCOPE CHECKLIST Expected Points Max Points Source Scope Item (Feature /Outcome Lex Goals Comments Cost Impact Scale Y ? N 1 LEED 4.0 Integrative Process - This policy shall be integrated into the Planning and Design process from the project's inception. Evaluate the impact of the project on adjacent properties. Required 0 _ 0 _ 0 0 Resilience 0 LEX 1 Resilience - Buildings shall be designed to deliver services based on the resilience levels defined in the Integrated Design Procedure. The resilience level for a particular building shall be consistent with the planned use of the building in the Town's Emergency Management plan. The level of solar and storage incorporated into the design shall be appropriate to the level or resilience required. Required 0 _ 0 _ 0 16 Location and Transportation 16 LEED 4.0_LTc1 LEED for Neighborhood Development Location Ev & Report 1 LEED 4.0_LTc2 Sensitive Land Protection Ev & Report 2 LEED 4.0_LTc3 High Priority Site Ev & Report 5 LEED 4.0_LTc4 Surrounding Density and Diverse Uses Ev & Report 5 LEED 4.0_LTc5 Access to Quality Transit Ev & Report 1 LEED 4.0_LTc6 Bicycle Facilities Ev & Report 1 LEED 4.0_LTc7 Reduced Parking Footprint Ev & Report Green Vehicles a) Required by 1 LEED 4.0 LTcS a) Installation of EV chargers per Lexington bylaw 135-5.1.13-11 Electric vehicle (EV) Town bylaw charging. b) Ev & Report b) Provide renewable energy to support EV charging demand. 0 -_ 0 -_ 0 10 Sustainable Sites Y Req. LEED 4.0 Construction Activity Pollution Prevention Required Y Req. LEED 4.0 Environmental Site Assessment Required 1 LEED 4.0 Site Assessment Ev & Report 2 LEED 4.0 S34 and LEX 6 Site Development - Protect or Restore Habitat - Site development and landscaping shall comply with the standards defined in Chapter 176; Section 12.6 Landscaping. (Note: the Lexington Planning Department is not involved in reviewing or approving plans or performance.) Ev & Report p 1 LEED 4.0_SS5 Open Space Ev & Report 3 LEED 4.0_SS6 Rainwater Management Ev & Report LEED 4.0 SS7 2 and LEX 7 Heat Island Reduction - In addition to LEED 4.0 SS7, the site design (including building and solar canopy siting) will utilize shading from pre-existing healthy mature trees and neva plantings to maximize heat island reduction and will also consider other ecological services provided by trees and their benefits). Ev & Report p 1 LEED a.o_ssa Light Pollution Reduction Ev & Report 1 LEED 4.0 Site Master Plan Ev & Report 1 LEED 4.0 lJoint Use of Facilities Ev & Report 0 -_ 0 -_ 0 11 Water Efficiency Y Req. LEED 4.0_WE1 Outdoor Water Use Reduction Required Y Req. LEED 4.0_WE2 Indoor Water Use Reduction Required Y Req. LEED 4.0_WE3 Building -Level Water Metering Required 2 LEED 4.0_WE4 Outdoor Water Use Reduction Ev & Report 6 LEED 4.0_WE5 Indoor Water Use Reduction Ev & Report 2 LEED 4.0_WE6 Cooling Tower Water Use Ev & Report 1 LEED 4.0 WE? lWater Metering Ev & Report 0 __ 0 __ 0 __ 33 Energy and Atmosphere Y Req. LEED 4.0 Fundamental Commissioning and Verification Required Y Req. LEED 4.0 Minimum Energy Performance shall be assessed using Lexington's total lifecycle cost model. Required Y Req. LEED 4.0 1 Building -Level Energy Metering Required IBDP 3.4 IBDP 1.1 IBDP 1.2 IDBP 1.3 'IBDP 3.3 'IBDP 1.4 IBDP 2.3 Y Req. LEED 4.0 Fundamental Refrigerant Management Required LEED 4.0_EAc1 Enhanced Commissioning - Pursue: 6 Option 1 of this credit: HVAC Commissioning Required Option 2 of this credit: Building Envelope Commissioning LEED 4.0_EAc2 Optimize Energy Performance: Target onsite building energy use intensity (kBTUs/sq ft) for new buildings of 30% rr} less energy use than ASHRAE 90.1 18(current) or better; and for renovations. 20% n 'n} eless energy use than Required ASHRAE 90.1 (current) or better. LEED 4.0_EAc3 Advanced Energy Metering : Use advanced metering and sub -metering to report and 1 track hourly interval electricity use data by end-use categories that exceed 10% of total Required annual electricity consumption and maintain said records for rolling two year periods. q (LEED VA requires 3 yrs.) LEED 4.0_EAc4 Demand Response : Install and properly maintain building management system to 2 track and manage peak demand for energy cost reduction and emergency load Required shedding. LEED 4.0_EAc5 Renewable Energy Production (LEED 10%) : Maximize onsite renewable energy- r+ ono n n°+ nti n n. n rr4 r 3 Re uired q LEX z Utilize energy storage when cost effective to lower peak demand charges and integrate with onsite solar. Evaluate and report on options for campus micro -grids. Required 1 LEED 4.0_EAc6 Enhanced Refrigerant Management Ev & Report LEED 4.0_EAc7 2 Green Power and Carbon Offsets Ev &Report LEX 3 Evaluate and present options for achieving net zero energy use. Required LEX 4 All electric, zero emissions on site design (excluding fuel for emergency backup power Required generators). Backup fossil fuel heating systems will require specific approval. 0 __ 0 __ 0 13 Materials and Resources LEED 4.0 Storage and Collection of Recyclables - The operation of the completed building should Y Req. support reuse/zero waste operations with attention to material flows and incorporate Required design features to achieve these ends. Present design options that meet Lexington's zero waste targets. Y Reg. LEED 4.0 Construction and Demolition Waste Management Planning Required LEED 4.0 Building Life -Cycle Impact Reduction: Using LEED criteria as well as an embodied 5 carbon calculation. calculate and disclose the carbon impact of selected design options Ev & Report p at each design phase, starting with feasibility. Include embodied carbon in the total life- cycle analysis for each design option, including renovations if applicable. LEED 4.0 2 Building Product Disclosure and Optimization - Environmental Product Declarations Ev & Report 2 LEED 4.0 Building Product Disclosure and Optimization - Sourcing of Raw Materials Ev & Report 2 LEED 4.0 Building Product Disclosure and Optimization - Material Ingredients Ev & Report 2 LEED 4.0 Construction and Demolition Waste Management Ev & Report 0 _ 0 -_ 0 16 Indoor Environmental Quality Y Req. LEED 4.0 Minimum Indoor Air Quality Performance Required LEED 4.0 Environmental Tobacco Smoke Control I Required Y [ Req. IBDP 2.2, IBDP 2.4 Y 1 Req. 2 LEED 4.0 LEED 4.0_IEW Minimum Acoustic Performance _ Enhanced Indoor Air Quality Strategies Enhanced Filtration — Install and properly maintain particulate matter filters to protect health of the occupants and as appropriate for building type and use. Maintain indoor CO2 levels per Lexington Board of Health guidelines (BOH Memo dated December 18, 2015, Table 1). Required Required 3 LEED 4.0 IEQc2 Low -Emitting Materials Ev & Report 1 LEED 4.0IEQc3 Construction Indoor Air Quality Management Plan Ev & Report 2 LEED 4.0 IEQc4 Indoor Air Quality Assessment Ev & Report 1 LEED 4.0IEQc5 Thermal Comfort Ev & Report 2 LEED 4.0 IEQc6 Interior Lighting Ev & Report 3 LEED 4.0IEQc7 Daylight Ev & Report 1 LEED 4.0 1EQc8 lQuality Views Ev & Report 1 LEED 4.0IEQc9 Acoustic Performance Ev & Report LEX 5 Toxics —Avoid the use of red list substances as recommended by Lexington Board of Health (memo dated March 4, 2018), except when no practical alternative is available. Utilize Healthy Building Network (or the equivalent) information in the design and selection of materials and consider using products and services established by the Environmentally Preferable Purchasing program or other successor program of the Commonwealth of Massachusetts or other similar cooperative purchasing programs. Ev & Report 0 _ 0 _ 0 6 Innovation 5 LEED 4.0 Innovation Ev & Report 1 LEED 4.0 ILEED Accredited Professional Ev & Report 0 _ 0 _ 0 4 Regional Priority 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report QM 110 Certified: 40 to 49 points Silver: 50 to 59 points Gold: 60 to 79 points Platinum: 80 to 110 Integrated Building Design and Construction Goals Checklist Consult Lexington's Integrated Building Design and Construction Policy for other requirements for New Construction and Major Renovation -Town Buildings This document is based on scope features defined in LEED 4.0 with additions /modifications driven by Town of Lexington requirements: Economic evaluation of design alternatives will be carried out in accordance with the economic evaluation approach included in the Lexington Sustainable Action Plan adopted 8/27/2018 (pages 9-11) Project Name: Project Address: Project Phase: Report Date: Resilience Level (Circle appropriate level per the Town's Emergency Preparedness and Response Plan maintained by the Town's Fire Chief Level 1: Public Safety (Police, Fire, Public Services) No interruption of essential services; Level 2: Town Shelter -- Full electrical and thermal power necessary for life safety, food prep / refrigeration, lighting, internet connectivity ^ charging stations; Level 3: Continued Operation —Smart load reduction in emergencies, mobile or on-site backup generation to carry load for continued operation; Level 4: Asset Preservation —Provide power to hold building temperature, provide li ht & manage building systems Source Explanation 1 LEED 4.0_O Standard LEED items with standard LEED requirements and definitions (LEED Ref#) 2 LEED 4.0_O Standard LEED items with specific Lexington definitions (LEED Ref #). Strive to achieve maximum points on these items. 3 LEX () Specific Lexington requirements (Lex1 through Lex5) Lex Goal Explanation 1 Required Lexington requires this outcome / scope item to be included in the base case project design. 2 Strive to Achieve These Items represent focused Lex Goals and should be evaluated & reported on for discussion/implementation. 3 Ev & Report Evaluate the applicability of this item to the project/site and report on benefits and impacts of implementation LEED SCORING LEXINGTON MASTER -SCOPE CHECKLIST Expected Points Max Points Source Scope Item /Feature /Outcome Lex Goals Comments Cost Impact Scale Y ? N 1 LEED 4.0 Integrative Process Required 0 _ 0 _ 0 0 Resilience 0 LEX 1 Resilience - Buildings shall be designed to deliver services based on the resilience levels defined in the Integrated Design Procedure. The resilience level for a particular building shall be consistent with the planned use of the building in the Town's Emergency Management plan. Required 0 _ 0 _ 0 16 Location and Transportation 16 LEED 4.0_LTcl Neighborhood Development Location Ev & Report 1 LEED 4.0_LTc2 Sensitive Land Protection Ev & Report 2 LEED 4.0_LTc3 High Priority Site Ev & Report 5 LEED 4.0_LTc4 Surrounding Density and Diverse Uses Ev & Report 5 LEED 4.0_LTc5 Access to Quality Transit Ev & Report Attachment A Attachment A 1 LEED 4.0_LTc6 Bicycle Facilities Ev & Report 1 LEED 4.0_LTc7 Reduced Parking Footprint Ev & Report 1 LEED 4.0_LTc8 Green Vehicles I Ev & Report 0 __ 0 __ 0 10 Sustainable Sites Y Req. LEED 4.0 Construction Activity Pollution Prevention Required Y Reg. LEED 4.0 Environmental Site Assessment Required 1 LEED 4.0 Site Assessment Ev & Report 2 LEED 4.0_SS4 Site Development - Protect or Restore Habitat Ev & Report 1 LEED 4.0_SS5 Open Space Ev & Report 3 LEED 4.0 SS6 Rainwater Management Ev & Report 2 LEED 4.0_SS7 Heat Island Reduction Ev & Report 1 LEED 4.0 SSS Light Pollution Reduction Ev & Report 1 LEED 4.0 Site Master Plan Ev & Report 1 LEED 4.0 Joint Use of Facilities Ev & Report 0 0 0 11 Water Efficiency Y Req. LEED 4.0 WE1 Outdoor Water Use Reduction Required Y Req. LEED 4.0 WE2 Indoor Water Use Reduction Required Y Req. LEED 4.0 WE3 Building -Level Water Metering Required 2 LEED 4.0_WE4 Outdoor Water Use Reduction Ev & Report 6 LEED 4.0_WE5 Indoor Water Use Reduction Ev & Report 2 LEED 4.0_WE6 Cooling Tower Water Use Ev & Report 1 LEED 4.0 WE? lWater Metering Ev & Report 0 __ 0 __ 0 __ 33 Energy and Atmosphere Y Reg. LEED 4.0 Fundamental Commissioning and Verification Required Y Req. LEED 4.0 Minimum Energy Performance Required Y Req. LEED 4.0 Building -Level Energy Metering Required Y Req. LEED 4.0 Fundamental Refrigerant Management Required 6 LEED 4.0 -EAC' Enhanced Commissioning -Pursue: Option 1 of this credit: HVAC Commissioning Option 2 of this credit: Building Envelope Commissioning Required 18 LEED 4.0_EAc2 Optimize Energy Performance: Target onsite building energy use intensity (kBTUs/sq ft) for new buildings: 30% (New Construction) less energy use than ASHRAE 90.1 (current) or better. 20% (Renovation) less energy use than ASHRAE 90.1 (current) or better. Required 1 LEED 4.0_EAc3 Advanced Energy Metering : Use advanced metering and sub -metering to report and track hourly interval electricity use data by end-use categories that exceed 10% of total annual electricity consumption and maintain said records for rolling two year periods. (LEED VA requires 3 yrs.) Required 2 LEED 4.0_EAc4 Demand Response : Install and properly maintain building management system to track and manage peak demand for energy cost reduction and emergency load shedding. Required 3 LEED 4.0_EAc5 Renewable Energy Production (LEED 10%) : Maximize onsite renewable energy, targeting at least 20% onsite renewable energy production and may supplement this with offsite renewable energy. Required LEx_2 Utilize energy storage when cost effective to lower peak demand charges and integrate with onsite solar. Required 1 LEED a.o_EAc6 Enhanced Refrigerant Management Ev & Report 2 LEED a.0_EAc7 Green Power and Carbon Offsets Strive to Achieve Lex_3 ' Evaluate and present options for achieving net zero energy use. Required LEX_4 All electric, zero emissions on site design (excluding fuel for emergency backup power generators). Backup fossil fuel heating systems will require specific approval. Required Attachment A 0 __ 0 __ 0 13 Materials and Resources Y Reg. LEED 4.0 Storage and Collection of Rec clables Required Y Reg. LEED 4.0 Construction and Demolition Waste Management Planning Required 5 LEED 4.0 Buildin Life-C cle Impact Reduction Ev & Report 2 LEED 4.0 Building Product Disclosure and Optimization - Environmental Product Declarations Ev & Report 2 LEED 4.0 Building Product Disclosure and Optimization - Sourcing of Raw Materials Ev & Report 2 LEED 4.0 IBuilding Product Disclosure and Optimization - Material Ingredients I Ev & Report 2 LEED 4.0 Construction and Demolition Waste Management Ev & Report 0 _ 0 _ 0 16 Indoor Environmental Quality Y Y [ Y I Req. Req. Req. 2 LEED 4.0 LEED 4.0 LEED 4.0 LEED 4.0_IEW Minimum Indoor Air Quality Performance Environmental Tobacco Smoke Control Minimum Acoustic Performance r„-- Enhanced Indoor Air Quality Strategies Enhanced Filtration — Install and properly maintain particulate matter filters to protect health of the occupants and as appropriate for building type and use. Maintain indoor CO2 levels per Lexington Board of Health guidelines (BOH Memo dated December 18, 2015, Table 1). Required Required Required Required 3 LEED 4.0IEQc2 Low-EmittingMaterials Ev & Report 1 LEED 4.0_IEQc3 Construction Indoor Air Quality Management Plan Ev & Report 2 LEED 4.0_IEQc4 Indoor Air Quality Assessment Ev & Report 1 LEED 4.0_IEQc5 Thermal Comfort Ev & Report 2 LEED 4.0IEQc6 Interior Lighting Ev & Report 3 LEED 4.0_IEQc7 Daylight Ev & Report 1 LEED 4.0_IEQc8 Quality Views Ev & Report 1 LEED 4.0 IEQc9 Acoustic Performance Ev & Report LEX —5 Toxics —Avoid the use of red list substances as recommended by Lexington Board of Health (memo dated March 4, 2018), except when no practical alternative is available. Utilize Healthy Building Network (or the equivalent) information in the design and selection of materials and consider using products and services established by the Environmentally Preferable Purchasing program or other successor program of the Commonwealth of Massachusetts or other similar cooperative purchasing programs. Strive to Achieve 0 _ 0 _ 0 6 Innovation 5 LEED 4.0 Innovation I Ev & Report 1 LEED 4.0 ILEED Accredited Professional I Ev & Report 0 _ 0 _ 0 4 Regional Priority 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report 1 LEED 4.0 Regional Priority: Specific Credit Ev & Report ®QM 110 Certified: 40 to 49 points Silver: 50 to 59 points Gold: 60 to 79 points Platinum: 80 to 110 Attachment A Integrated Building Design and Construction Policy (IBDCP) Proposed Edits and Additions Presentation to the Select Board and School Committee June 5, 2023 Introduction • Background: • The "Sustainable Design Policy", first approved in 2007, evolved into the IBDCP that was approved by the Select Board and School Committee on October 7, 2019. • Both the draft and approved policy provided valuable guidance during the design and construction of Hastings Elementary School, Lexington Children's Place, the Fire Headquarters, and the Police Station. Each successive project building upon the experience of the prior. • The integrated design of the buildings shows the value of establishing targets early in the design process when tradeoffs can be assessed, and that net -zero and near -net -zero buildings are achievable. • Proposed Updates: • The policy is to be "reviewed and updated by a Committee jointly appointed by the Elected Boards every three years or sooner ..." • It has been 3.5 years since the original adoption and with new building projects pending (e.g., the high school project) it is an appropriate time for an update. • The Permanent Building Committee (PBC) and Sustainable Lexington Committee (SLC) worked together to develop edits and additions to refresh the policy and approved the following updates to be presented to the Elected Boards. IBD! --P Presentation to u nfi SC 05 Jun 2- _. v � � } Introduction There are three parts to the Integrated Building Policy: Integrated Building Design and Construction Policy Attachment A: Goals Checklist Integrated Building Design and Construction Goals Checklist Attachment B: Workplan Guidance --Iasi Oft --h t a E.4 � f W Redlines of the Policy and Attachment A are in the meeting packet, along with the new Attachment B. �x Attachment A: Goals Checklist Integrated Building Design and Construction Goals Checklist Attachment B: Workplan Guidance --Iasi Oft --h t a E.4 � f W Redlines of the Policy and Attachment A are in the meeting packet, along with the new Attachment B. Policy Document —Summary of Updates Other than edits to dates and changing "Board of Selectmen" to "Select Board", the proposed changes to the Policy Document are: • New requirement: Section IV -8 to reference the new Attachment B • The Department of Public Facilities and the Permanent Building Committee shall provide the design team with guidance for developing a work plan (consistent with a project specific version of Attachment B) that the design team shall then use to develop a work plan for the project. • Recommended Update: Section V-2 to facilitate future updates • This policy and its attachments, shall be reviewed and updated by representatives of the Permanent Building Committee and the Sustainable Lexington Committee, at a minimum, for approval by the Elected Boards every three years or sooner as required to reflect current, best practices and performance standards for health, energy, and resilience and any updates to applicable codes and reference materials, as well as to improve stakeholder coordination and project management, budget, and schedule control. • The proposed approach avoids the need for the Select Board and School Committee to jointly appoint a committee to do this work. BDC e - ..'on � SM nd SC 5 _ n 2023 v 5 '_ Attachment A Checklist — Summary of Updates The following edits to the Attachment A: Checklist are recommended: * Removal of the term "Strive to Achieve" — the Design Teams found it confusing. * Update to the definition of the Level 3 Resilience Level. Resilience Level (Circle appropriate level per the Town's Emergency Preparedness and Response Plan maintained by the Town's Fire Chief. Note: performance of higher level resilience includes lower -level capabilities, Levet1: Public Safety jPolice, Fire, Public Services) —hie interruption of essential services_ Level2: Town Shelter -- Full electrical and thermal power necessary for life safetyr food prep: refrigeration- lighting- internet connectivity and charging stations- Operational 2417- Islanded operation maximizing use of on-site solar and storage. Levet3: Continued Operation — Full eleCtrical and thea ial Do-. Per necessarr nroidinq health v conditions during P_- reme heat old conditions pro-viding lighting internet lconnec6 11V and plug I ao,haiging_ n _;)er@tic-n@I Ol!ring 11GFM@1 G1-CL];)ie-d1 hours- Smart load reduction in emergencies- mobile OF on-site backup generation to carry load for continued operation_ Level4: Asset Preservation — Provide power to hold buildinq temperature- prG,,ide light and manage building systems -, Clarification of the "Integrative Process" goal and reference to solar and storage in support of resilience of the building. Source Scope Item T Feature 10utconne Integrative Process - This pudi,-Y shall rt Brat into the Planning anc LEED 4.0 Design process fro -i the pro'ects inception. Evaluate the impact of the Pr ®'.-ed n a .ace nt p r.--! r e rfie s. Resffience Resilience - Buildings shall he designedto deliver services nased on the resilience levels defined in the Integrated Design Procedure. The resilience LEX-i level for a particular --uilding shall --e consistent with the planned use of the nuilding in the Town's Emergency Management plan. The e__eI of solar an -1 STerage In c n rr 7ra Le d Int the -i e s i c n s h .3 11 _e a r p Fin p ri at" e to the Te el or resilience requiresn. BDCD Dresen!M on io SIB and SC 05 jun 2023 ju--- 5 ?W3 Attachment A Checklist — Summary of Updates The following edits to the Checklist are recommended: e Point to Town requirements for EV charging and evaluate renewable energy support. Source Scope Item iFeature f0utcome Lex its LEES 4.0 LTc8 Green Vehicles a. installaflon of E. Charce rs pLex seer ington ol. 13-* €__ -5. 1.13-11, E ectric e h i c I e i E char inc. c. Provisne reneo,--a-le e n e rcy to s u r p rt E _c1h a rc i n c in e ri a n a. a Requi -a oy Tn- n C.1aw lo, Ev &Report * Point to Town requirements for landscaping and evaluate use of trees to support the site. Source Scope Item f Feature i Outcome Lex Goals 10-iteD eve I o p rn e nt - Protect or Restore Ha itat - 3 ite �o e ' elsorment and LEED 4.0 —S$4 'm r. -scaring Shall co iwh owith the stanoaras d -,fined Ir C harter 11.6, 3ection E&Report andLEX-6 12.6 Lanascaring. Note: th.n Lexincton Planninc Derart-ient is not in.-ol-.-ea in r_'eodnQ sor aprroing Mars sor rerforriance., LEES 4.0-SS5 Open Space E:v&Report LEED 4.0 ssG Rainwater Management Ev & Repo Ft EED 4.0 -SS7 Heat Island Reduction - in addition to LEED .0 'S'S, 7, th-, site dsign '.€r lUdin and LEX 7 D fliding and sola arloF ming,. Will Liti ID? shading T€-npr-e-exi stin'- health Ev & Report M atLi re t,_es a n d n e vv p I a nti n -, s tu m axi m zt heat isIan a redo —Li --i in a n d w i 11 a I c'.o. - consid - - uth - - - zri-- � prodd,c Dy tret�s and their :)�n -fi-' t� � t� t�- - - t� LS.. BDCD Dre.—n Attachment A Checklist — Summary of Updates The following edits to the Checklist are recommended: is Include consideration of zero -waste targets and embodied carbon in proposed design options. 5isu r e ScGpe ttern Feature = urtcGr e Lex its Maters and Eta res LEEo4.0 Storage and Collection of Reccla-les -ih :perat€ n of the cumple=t�o ouiIininc ch1DuIin s u r r 1D rt re usce ze r, waite o.. parahinns . Ith af_ri11nn i_ pate r€aI R.eq..lJlfed oo.E end Pn orr Trate ocEicn features to a_hie-e these enos. Preset design -=Ctlsns rhai ""1 L.EYin gto n s ®e € ate t.3 -" LEED4.0 Construction and Demolition Waste 11anager:.nent Planning. Required LEED4.0 Building Life -Cycle Impact Reduction: Using LEEC criteria as :ell as an �_Mo_c€_ c ca rb on CalCLI ation. cal CLI Iate an I s clo s s the ca€Asn €mPaJ of selected design options at each design phase, ciartiinc ovith asioilit.. Induce Ev& Report v a € :mai mrl ! ?h total Me IV anal. FIs r®r a h va€ter �iI incluo€n = renc a €ono if arclicaele. • Add: Minimum Energy Performance shall be assessed using Lexington's total lifecycle cost model. • Add: Evaluate and report on options for campus micro -grids. • Remove: "targeting at least 20% onsite renewable energy production" since the requirement is already to "Maximize onsite renewable energy". ju--- W3 i Integrated Design Policy Attachment B Early Design Phase Workplan Integrated Design Policy Attachment B Early Design Phase Workplan Introduction: Lexington seeks excellence on its capital projects. A truly excellent project for Lexington will be one that provides an extraordinary functional and social environment that is sustainable, healthful, and resilient, Further, it is expected to be forward looking and flexible enough to be adaptable for new work models, maintainable, and expandable. Early -Phase Design: The Town of Lexington firmly believes that the very early Phases of design are crucial to a project's success and attaining excellence. This is the time when concepts and expectations need to be brainstormed in an uninhibited manner, explored, and evaluated. Near the beginning of the project, the full A/E [Architect/Engineer] team needs to contribute on issues related to massing, orientation, IVIEPFP infrastructure, sustainability, maintainability, healthfulness, and resilience, The Project needs to brainstorm learning opportunities, what physical environments enhance the function of theuildingg being designed, technology, flexibility, future expansion options, phasing, constructability, plus granting and reimbursement opportunities. CP =flim on io SB ncl SC 05 jun 202 v 5 013 Project Specific Organization Chart developed for the High School project to address "stakeholders" as addressed in the Policy The Integrated Design Policy states "The project "stakeholder" group referred to in this policy and goals shall be determined by the Town Manager and Superintendent of Schools, when appropriate, in consultation with the Elected Boards, but should include but not be limited to, representatives of the Department of Public Facilities, Permanent Building Committee, the building occupants, Sustainable Lexington Committee and an invitation for a liaison from the Capital Expenditures Committee." The diagram at the right was created for the high school project and is part of a two-page document that addresses how various entities are to interface on the project. BDCD = es _ o io SIB _ K- 05 a _n 10-13 _u n e 5, 2023 Conclusion Thank you for your consideration of the proposed updates to these three parts to the Integrated Building Policy: Integrated Building Design and Construction Policy Attachment A: Goals Checklist Attachment B: Workplan Guidance BDCD D-esen.a. On M SB and c 5 jun 201; ju--- 5 io AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss American Rescue Plan Act (ARPA) Requests PRESENTER: Sarah Morrison, Exec. Director of LexHAB; Bob Burbidge; Chau of LexHAB; Barry Cunha, Lex250 Member SUMMARY- Category: UMMARY Category: Decision -Making ITEM NUMBER: I.5 As the Board is aware, there are two requests before the Board for this meeting due to timeliness issues, all other ARPA requests will follow the quarterly process and will come before the Board in the month of July. These two requests are as follows: LexHAB — Has requested $625,000 to purchase the house at 93 Woburn Street. The Select Board approved the purchase at a previous meeting. The Select Board discussed both full and partial funding. This is consistent with the Select Board's nexus to address affordable housing issues. Lex250 — The Lex250 Committee has been seeking to establish funding that would cover both planning and staffing for the event in 2025. Concord set aside $500,000 of thea ARPA funds for the purpose of covering these costs, including hiring a coordinator (regional) to assist in the logistics of planning a large event. This is consistent with the Select Board's nexus as an economic stimulus investment that should promote local business for a 1-2 year period. Attached please find a presentation on the funding request. As stated above, any other requests will be coming before the Select Board at a meeting in July. Included in this request will be the second year of setting aside funding for food insecurity and participatory budgeting. In both instances, staff will be looking for the Board to consider whether to continue funding these two items. There have been previous discussions regarding purchasing an electric trolley for the Liberty Ride, but for the timebeing, staff is not requesting any funds for this purpose. Internally, we have determined we do not have the capacity to bring this service in-house, hire/manage drivers, nor do we have sufficient charging infrastructure at this time. Attached is a copy of the ARPA spreadsheet (please note the balance for each item, currently from 3-24-23 will be updated for the July quarterly review of requests). Additionally, should the Select Board not opt to continue with the participatory budgeting and food insecurity items, the balance available would increase from $909,338 to $2,009,338. SUGGESTED MOTION: Move to approve spending $ Lexington in 2025. FOLLOW-UP: toward the LexHAB purchase of 93 Woburn Street and for the Lex250 Committee for planning and staffing the 250th Anniversary of the Battle of DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 7:25pm ATTACHMENTS: Description ARPA Spreadsheet t("over Memo Type I.A'Y2.50Presentation. Gwerr CVllcnx) Project Department ARPA FUNDING REQUEST BY DEPARTMENTS - UPDATED 5-30-23 Font Items before the ,are recommended for consideration Total Amount Approved to Date: $ 6,769,043 68.4% Font Items before the Board not recommended Total ARPA Funds: $ 9,903,381 Itemsalready approved by the Board 2023 & 2024 Participatory Budgeting (Year 2 & 3): $ 1,000,000 10.1% Font Items that are for future consideration 2023 & 2024 Food Insecurity (Year 2 & 3): $ 100,000 1.0% Items that have not been approved Additional Request for 6-5-23 $ 1,125,000 11.4% AREA Available Balance (if all current requests are approved) $ 909,338 9.2% Amounts Approved: Previously Approved Including New Requests Economic Stimulus & Resiliency $ 3,541,200 52.3% $ 4,041,200 51.0% Food Insecurity $ 50,000 0.7% $ 50,000 0.6% Housing $ 875,000 12.9% $ 1,500,000 18.9% Pandemic $ 627,609 9.3% $ 628,777 7.9% Public Health & Safety $ 1,675,234 24.7% $ 1,705,234 21.5% $ 6,769,043 100.0% $ 7,925,211 100.0% Funding Request Date Approved Vote Amount Notes Balance as of 3-24-23 Goal Status Approved/Requested Project Department Funding Request Date Approved Vote Amount Notes Balance as of 3-24-23 Goal Status Approved/Requested Project Department Funding Request Date Approved Vote Amount Notes Balance as of 3-24-23 Goal Status Approved/Requested This is on the Select Board agenda for June 5, 2023 This request is to fund the LexHab Property Acquisition n/a n/a $ 625,000 acquisition of 93 Woburn Street n/a Housing This request is to provide funding This is on the Select Board agenda for lune 5, 2023 for event planning and Economic implementation and anystaff Stimulus & 250th Committee 250th Event Planning and Implementation n/a n/a $ 500,000 costs n/a Resiliency This request is to add a AV display This will be considered with other requests as part of the in the front hall that would quarterly ARPA Funding request coming before the Select Town Clerk Front Hall Meeting Display n/a n/a $ 1,168 publicize public meeting n/a Pandemic Board in July 2023. This request is to undertake a This will be considered with other requests as part of the decarbonization plan for all Public Health& quarterly ARPA Funding request coming before the Select Sustainability Municipal Building Decarbonization Roadmap n/a n/a $ 30,000 municipal buildings, n/a ISafety Board in July 2023. Economic Through the Small Business Outreach program, Town Stimulus & representatives have heard concerns related to the Town's Economic Development Sign Bylaw Update $ 75,000 Resiliency sign bylaw and the need to make updates. n/a Increase affordable housing stock - Providing short-term incentives for larger rental property owners (we've been hearing of the significant burden market rate apartments Grant basis - limit TBD are having on residents, as well as even longer waitlists for ($150,000- $200,000 Address negative economic Human Services subsidized/affordable housing.) n/a n/a annually) impacts n/a n/a Human Services Welcome to Lexington Packets n/a n/a TBD New n/a n/a n/a Human Services Muzzey Re -Use -Adult Day Health Center n/a n/a $ 500,000 n/a n/a n/a TBD - evaluation Considered for Participatory Voting Underway Library Building disease resistant bathroom fixtures (hands free) n/a n/a needed Budgeting n/a n/a LUHD - Econ Dev Financial support for Visitor Center and Liberty Ride n/a n/a $ 100,000 n/a n/a n/a TBD - evaluation Considered for Participatory Voting Underway Recreation No -touch Building fixtures—toilets, faucets n/a n/a needed Budgeting n/a n/a The Board has asked about the status of this, the Economic Development Department has been working with the Trolley Sandhya Iyer and Casey Haggerty Economic manufactuer. It will not be ready for the 2023 season but will Economic prevoiusly presented this to the Stimulus & need to be ordered soon for the 2024 season. Development/Tourism Electric Trolley n/a n/a $ 550,000 Select Board n/a Resiliency Project Department Funding Request Date Approved Vote Amount Notes Balance as of 3-24-23 Goal Status Approved/Requested Project Department Funding Request Date Approved Vote Amount Approved/Requested Total Approved to Date Earmarked for 2023/24 Participatory Budgeting & Food Insecurity Balance Total ARPA Appropriation Notes Balance as of 3-24-23 Goal Approved + Current Request 6,769,043 $ 7,925,211 1,100,000 $ 1,100,000 2,034,338 $ 878,170 9,903,381 Status 243-_9 ARPA = APPROVED SPENDING cnct'--s Resiliency_ 52.1_ Current ReqUest APP-Ovea . -ion and Spending to Me =heal ARIDA Appro-prial $9,903,381 $2,000,000 $4,0.30,000 $6,000,000 $8,00o,fi0o $'M000,000 $'U'000,000 0 ota: Approverl to Date to-mameci for 2023.124 Par_ lcipaMfy B_dl,gedwng & Food Ba arae SEMIQUINCENTENNIAL COMMISSION (LEX250) ARPA Request Select Board Meeting 06/05/2023 'AM91 L'EXINOTON r Lexington Tourism Industry Overview Source: Visitors Center People Counter Data/Vea SenSource Lexington ranks 3rd in the list of top ten cities and towns in Merrimack Valley in terms of visitor expenditure. Supporting 866 tourism related jobs in Lexington. * (Burlington and Woburn lead the list due to the number of hotels) . Sales Tax Generated by Tourism in Lexington Hotel/Meal Excise Tax Revenue Lexington $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Rooms \ Meals Prior to the pandemic, Lexington was visited by over 120,000 Tourists each year, generating $ 1.42 million in Hotel and Meals tax revenue annually. Source: Lexington Annual Report/Economic Development Summary Report r Region Benefits from Tourism in Lexington Local Taxes Generated- $3.04 Million (ROI) State Taxes Generated- $6.3 million (ROI) As baseline, visitors spend $111.5 million on lodging, meals, entertainment, retail, and transportation, in Lexington based on 120,000 visitors. The regional spend is closer to $1.3 billion. Which is close to the United States Travel Association (USTA) calculations. Source: USTA/Lexington Strategic Tourism Marketing Plan 2020 Projection for 2025 • Minuteman National Historic Park projects 1,000,000 visitors in 2025. • On average 25% of the MMNHP visitors visit Lexington. • 250,000 Visitors in Lexington from the MMNHP only. ARPA Request AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Presentation - Tree Canopy Study PRESENTER: Jarlath Patrick O'Neil -Dunne & Marie Bouffard, UVM; Dave Pinsonneault & Marc Valenti, DPW SUMMARY: Category: Informing ITEM NUMBER: I.6 Attached please find the Tree Canopy Study presentation from the University of Vermont. This was originally on the 4/24/23 Select Board meeting but due to a technical issue, the consultant from UVM was not able to connect. This is an update to the Select Board and does not require any action. SUGGESTED MOTION: No Motion Required, informational purposes only. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 7:45pm ATTACHMENTS: Description Fre (Aniopy Study llta:?port Type Cover 1V e nio � '' err f Lexington is gaining tree canopy. Tree canopy change was computed by mapping the no change, gains, and losses in tree canopy from 2014-2021. T IIR I IIS CA [wJ 0 R !3,T II )AFC I II II II �'. G AJI [�J JIR SII S II II:'. II [�,ff S A to Li all levels of government Ll lip C� The Importance of Good Data This assessment wouId not have been possible without Lexington's investment in high-quality geospatial data, particularly LiDAR. These investments pay dividends for a variety of uses, from stormwater management to solar potential mapping. This Li DAR will help the Lexington advance their risk management plan by creating the tree centroids needed to run a risk analysis. Good data supports good governance. Tree canopy assessments rely on remotely sensed data in the form of aerial imagery and light detection and ranging (LiDAR) data. These datasets, which have been acquired by various governmental agencies in the region, are the foundational information for tree canopy mapping. Imagery provides information that enables features to be distinguished by their spectral (color) properties. As trees and shrubs can appear spectrally similar, or obscured by shadow, LiDAR, which consists of 3D height information, enhances the accuracy of the mapping. Tree canopy mapping is performed using a scientifically rigorous process that integrates cutting-edge automated feature extraction technologies with detailed manual reviews and editing. This combination of sensor and mapping technologies enabled the city's tree canopy to be mapped in greater detail and with better accuracy than ever before. From a single street tree along a roadside to a patch of trees in a park, every tree in Lexington was accounted for. jure 1-, 2014 tr(.,,e cover (top), 202 1. tree (middle), were used to map 2014 2021 tree canopy change (bottom). 2014 tree cover derived fro.m a combination of 201.4 knagery and 20141 UDAR and 2021 tree cover was derived from 2021. imagery. Figure 3. The new 2021. landcover for I exington was used in this assessment to quantify existing tree canopy, possible tree canopy vejetated, possible tree canopy - impervious, and not suitable. 60%of Lexington's land is covered by tree canopy 40004044 I I /d/d/1111 I AJI/d/I 00II/A Tree canopy and tree canopy change were summarized at various geographical units of analysis, ranging from land use and property parcels to precinct boundaries. These tree canopy metrics provide information on the area of Existing and Possible Tree Canopy for each geographical unit. Towns and cities commonly have uneven distribution of tree canopy, a pattern that applies to Lexington. There are some 20 -hectare hexagons with less than 5% tree canopy and others with nearly 100% tree canopy (Figure 2). This unequal distribution can be traced back to Lexington's historical development patterns and open space planning. Residents who live and work in more treed areas benefit disproportionately from the ecosystem services that trees provide. Conversely, regions of the city have lower amounts of tree canopy receive fewer ecosystem services. Lexington can enhance urban resilience and equity by prioritizing tree planting in neighborhoods that lack access to the benefits trees provide. Figure 4. 1 xisting tree canopy percentage ageT for 2021 conditions suam nncarized using 20 hectare hexagons. For each of the iaexca,clo ns, the percent tree canopy was craicu.ricrted by iviciiraa,,7, the amount of tree conopy by the land area, which excludes water. Using hexagons as the unit of raraaiysis provides a standard mechanism for visualizing ffie distribution of tree canopy without the constraints ofother geogrophi s that have unequal al area (e.., zips codes). There is available space in Lexington to plant more trees. In this assessment, any areas with no trees, buildings, roads, or bodies of water are considered Possible -Vegetation and represent locations in which trees could theoretically be established without having to remove hard surfaces. Many factors go into deciding where a tree can be planted with the necessary conditions to flourish, including land use, landscape conditions, social attitudes towards trees, and financial considerations. Examples include golf courses and recreational fields. While there is open space to plant trees, there is a direct conflict in use; thus, the Possible -Vegetation category should serve as a guide for further field analysis, not a prescription of where to plant trees. With 1,632 acres of land (comprising 15.5% of the city's land base) falling into the Possible -Vegetation category, there remain significant opportunities for planting trees and preserving canopy that will improve the city's total tree canopy in the longterm. In Lexington's most densely urbanized areas, significantly increasing the tree canopy will be difficult; nevertheless, it remains vitally important to strive for canopy gains. Trees, when properly cared for, can mitigate environmental risks challenges relating to the urban environment such as flooding, air quality, and urban heat island. In the city's residential areas, healthy natural regeneration of the existing tree canopy and planting new trees will be important. There is often a ''plant and forget'' cycle in residential areas, where trees are generally planted when homes are built, without the follow-up to replace trees as they decline to establish the next generation of canopy. Figure 5. Possible Iree Canopy consl.stlradl of saran -Erred vegetated surfaces surnr mrued by 20...hectare hexagons. These vegetated surfaces that are not currently covered by tree canopy represent areas where it is biophysically feasible to establish new tree canopy. It may be fan araclally challenging or socially undesirable to establish new tree canopy on much of this land. Examples include 3olf courses, recreational and agricultural fields. Maps of the Possible .I.p.ce (,'.' anopy can assist in strategic planning, but decisions on where to planttrees should be made based on Bela verification. Surface, underground, and above surface factors ranging from sidewalks to uatllltl .s can affect the, suitability of a .site for tree canopy planting, The magnitude of tree canopy change across Lexington can be measured by the relative tree canopy change over the 2014-2021 period. The relative change is calculated by taking the tree canopy area in 2021, subtracting the tree canopy area in 2014, then dividing this number by the area of tree canopy in 2014. Areas with the greatest change indicate that the canopy is markedly different in 2021 as compared to 2014. In some of the commercial and urbanized areas with little tree canopy in 2021, the growth of street trees resulted in a sizeable relative gain. Conversely, the removal of trees as a result of construction in sparselytreed areas resulted in substantial relative reductions in tree canopy. The trajectory of Lexington's tree canopy in the future is uncertain. There are both environmental and anthropogenic risks facing canopy cover. Invasive species could pose a serious threat if not identified and controlled early. Natural events such as storms can have a mixed impact on the canopy. In conserved areas, tree canopy will return through natural growth, but in urbanized areas, trees lost to storms will need to be replanted. Climate change may cause trees to grow more quickly but could also result in inhospitable conditions for native species. Anthropogenic factors include preservation and conservation efforts and the strength of tree ordinances. Managing these risks will be key to maintaining canopy growth. Figure 6: Tree canopy cha n e metrics summarized by 20 hectare hexagons. Relative tree canopy is calculated by using the formula (2021.-2014-Y2.014. Colors are categorized by data quantiles. Darlrergreens indicate greater relative g ain, while darker purple reflects ra hi3her rnag nitude of lass. Figure T Tr(, -..- canopy change mopping for the area surrounding Flelham Rood overlaid on 2014 Imagery. This area experienced a mix of gain and loss. Figure 8: free canopy change for the some area above but overlaid on the 2021 Imagery 7 he areas of Win appear rough now that tree conopy is present,, and the areas of loss apppeor smooth due to the absence of tree Conopy. Zoning, land use history, urban density, and landowner decisions all contribute to tree canopy patterns in Lexington. The following examples illustrate how these factors and others influence canopy change. oaiiirrrrrrr��� Growth of already existing canopy was the largest driver of Lexington's tree canopy gains. Tree planting and natural succession are slow but important processes for increasing urban tree canopy. Fla,,7,rare 9. Gromith of recently planted trees -ground Victory Gar en Way reSUlted in a high relative percent gain for the area. ivwrhrrNr Tree ca no py ga i n 001al%//((ff Residential Area IQTree Planting Urban forest patches provide essential ecosystem services relating to wildlife habitat and reduced runoff their removal is a concern. Forest patches can be removed in a matter of days and take decades to rebuild. Figure 10. l...orge forest bt patch removal for development resulted in an ovPrrall decrease in canopy covera3e- around l...exington GolfClub. �tr�o�uu�r Forest Patch Loss 1111 , Recreation Area New " Construction Trees continue to grow and contribute canopy in more established neighborhoods, but age, disease, invasive species, storms, and changing landowner preferences all contribute to removals. As a result, losses may outpace gains over time if replacement trees are not planted. Figure 11. Natural growth in the vicinity of Grassland St outpaced losses and resuQed in tree canopy guars in the area. ivwrhra Tree canopy gain 0011�%%%%/%�/%%%%J��������1%�r Neighborhood Natural Sucession There is substantially less tree canopy in the town's industrial and commercial areas. Parking lots especially tend to have sparse vegetation which exacerbates problems associated with impervious pavement like storm water runoff and heat islands. Planting trees in these areas helps mitigate these problems through the ecosystem services the trees provide. Figure 2. Free loss in the commercial area around H artweU Aire whera:> tree canopy coverage cage waas low to begin with. f Canopy Loss Commercial Area Low Canopy Coverage Each of Lexington's precincts experienced both gains and losses in tree canopy, but gains outpaced losses in each of them resulting in increased tree canopy in all precincts between 2014 and 2021, a sign planting and preservation efforts are paying off. The differences in canopy is the result of land use history and changes to the built environment. Areas with large parks and open space tend to have more canopy, while neighborhoods that are more dense with commercial or industrial use tend to have less tree canopy. Tree canopy as a percent of land cover was fairly consistent across all nine precincts, ranging from 55.8% in Precinct 9 to 66.8% in Precinct 5. Precinct 9 contains the largest share of Lexington's tree canopy with 1,172 acres (18.5% of total acreage). Though it lags behind other precincts in terms of percent land cover, Precinct 9 saw the largest gains in tree canopy area (net gain of 57 acres) which helped close the gap. Precinct 7 saw the slowest growth of tree canopy both in terms of acres (net gain of 14 acres) and magnitude of change (1.9% relative change). Precinct 2 had the highest magnitude of change at 7.4% relative percent increase from the 48 acres of tree canopy it gained. I 2 3 4 R M CL 6 7 9 Figure 1.3: Existing tree canopy percentage for.2 21. conditions suumm arized by precinct. 600 1,200 0 a_r= 50 Existing Tree. Canopy % Existing Tree Canopy Tree Canopy Change Area Relative % Change (acres) (acres) Figure 14 It°ee canopy and change rruetrics summarized by precinct, In order for Lexington to maintain and grow its tree canopy into the future, government, institutions, businesses, and residents must all be involved and see the value in this crucial green infrastructure asset. Tree canopy gains outpaced losses in all of Lexington's zone types, suggesting that Lexington's planting and preservation efforts are paying off. While the town does not have direct influence over residential land, establishing new trees can be achieved through collaboration and partnerships with different land owners. Efforts to encourage replanting displaced trees has helped to offset losses during construction. Private residential land controls the majority of Lexington's tree canopy with 3,880 acres, making up 61.4% of the town's total tree canopy area. Residential zones saw the largest net increase both in terms of acres (222 acres gained) and magnitude of change (6.1% relative gain). Government -Civic Use Districts were the second largest contributor to Lexington's tree cover with about 2,039 awes representing 32% of the town's total tree canopy. Commercial Districts and Planned Development Districts managed to offset losses to not only break even but achieve net gains of 9 and 4 acres of tree canopy respectively. Resa'clentiaV 11 istruct Planned Development Destructs Crmm mmerdM Oistflcts Figure 15: 7one type thematic fnap. 0 ;x,0170 4,001 0 100 200 0,11,1,, 311Xo 6%:, Existing Tree Canopy Tree Canopy Change Area Existing Tree Canopy % (acres) (acres) o Change Figure re 16..E -ee canopy and change rnetrics summarized by zone type, Land use is how humans make use of the land including the economic and cultural activities (e.g., agricultural, residential, and commercial) practiced in the city. Land use is not to be mistaken by land cover which refers to landscape features, such as trees, buildings, water and other classes mapped as part of this study. For example, residential land use can contain trees, buildings, impervious ground cover, grass, and other land cover features. Land use can significantly influence the amount of tree canopy and the room available to establish new tree canopy. Fi,c 17: 1 and use type thematic map. Lexington's planting and preservation efforts are paying off, while all of the town's land uses saw both gains and losses in tree canopy over the 2014 to 2021 period, the gains outweighed losses, resulting in net increases in tree canopy across the board. A look at specific land use categories reveals that 2,992 acres of tree canopy exist on forest lands making 47% of the town's total tree canopy. Forest land also had the highest percent tree cover at 90% of its land area, up from 88.7% in 2014. With such a large share of the town's tree canopy, preservation in these areas will be key to maintaining Lexington's tree canopy. The tree canopy in these larger forest patches is critically important as it includes natural understories that provide unique ecosystem services, such as wildlife habitat. Growth tends to slow in older, established forests and established neighborhoods, losses can occur for a variety of reasons including age, disease, invasive species, and storms. Planting new trees can help offset these natural and unnatural losses in forested areas. Medium Density Residential areas had 1,471 acres, 23% of total tree canopy making it the second largest contributor after forest areas. Together, the residential land uses make up about 34% of total tree canopy area, underscoring the key role residents play in managing the town's tree cover. Of Lexington's residential land use types, Very Low Density Residential areas had the highest percent tree canopy at 59.5% while Multi -Family Residential had the lowest at 40.5%. Medium Density Residential areas had the largest net gains of all land use types with 126 additional acres. Multi -Family Residential areas saw the biggest magnitude of change with 10% relative gain. The fact that Lexington saw net gains in tree canopy across all land uses is impressive, especially in land uses like Transportation and Powerline/Utility where trees tend to face inhospitable conditions due to close proximity to roads, regular salting, compaction, limited space, and vehicular collisions. These challenges can limit canopy establishment and growth in these areas even as they can benefit the most from increased tree canopy. Environments dominated by impervious surfaces are prone to stormwater runoff and urban heat island, problems that trees effectively mitigate. Establishing new canopy in transportation or utility areas can be costly due to potential hardscape modifications needed to create more space, but are worthwhile investments given the critical ecosystem services that street trees provide. Waste disposal land uses had the lowest percent land cover of Lexington's land uses at 2.7% followed by Transportation and Powerline/utility with 12.7% and 14.4% respectively. Even small additions to tree canopy in vulnerable areas can have an outsized on urban cooling, stormwater runoff, and aesthetics. Lexington's Powerline/Utility areas gained 3.8 acres between 2014 and 2021 resulting in a relative gain of 4%. Lexington's Waste Disposal land use had the highest relative gain at 9.5% meaning it saw the greatest magnitude of change between 2014 and 2021. AghcUitu,aral Ceirnetary Com arra e rci al Forest High Density Residential Lown Density Residential Medium Density Residential 11 rulta•-Fauraily Residential C°perm Land Powerliruefi»lbRy ,Recreation Transportation Urban p LwlibinSbtUtional Very Lown Density residential Waste Disposal Water Wetland 0 3,000 0 50 1100 itYa:, sti% 100'•;e„ Existing Tree Canopy Existing Tree Canopy Tree Canopy Change Area Relative % Change % (acres) (acres) Figure 18: I�ee canopy and changL, metrics summarized by �and use. Lexington's tree canopy is an important factor in managing the health of the town's three watersheds. The land use within a watershed can have large impacts on its health, including water quality and flood risk. Maintaining robust tree canopy can mitigate problems associated with impervious surfaces within a watershed by managing stormwater runoff, filtering pollution, and stabilizing the banks of streams and rivers. Lexington contains portions of the Shawsheen, Mystic, and Charles watersheds. The Mystic watershed has the highest tree cover as a percent of land area at 62.55%. The Shawsheen and Charles watersheds follow at 59.43% and 59.37% tree canopy respectively. The Shawsheen watershed contains the largest proportion of Lexington's tree canopy by area with about 3,170 acres. All three of Lexinton's watersheds saw net increases in tree canopy over the 2014 to 2021 time period with the Shawsheen watershed seeing the largest number of acres gained (148) and the Mystic watershed seeing the highest magnitude of growth with a relative percent change with a gain of 7.3%. The Shawsheen and Charles saw relative gains of 4.9% and 4.8% respectively. ISM Charles Rgure 19: Existing free canopy percentage for 2021 con&ltions surm irnaHz d by W.Iternshed. Existing Tree Canopy'", Existing Tree Canopy Tree Canopy Change Area. (acres) (acres) Figure 20 I�ee canopy and change metrics summarized by writershed. Relative % Change AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Residential Solid Waste Regulation Amendment PRESENTER: Jim Malloy, Town Manager SUMMARY: Category: Decision -Making ITEM NUMBER: I.7 Attached please find the Residential Solid Waste Regulations with amendments as discussed at previous meetings and previously provided to the Select Board. All mentions of a fee-based curbside bulky waste regulation have been removed. Both a redline version and clean version are attached for the Board's review. SUGGESTED MOTION: Move to approve the amendments to the Residential Solid Waste Regulations as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 8:05pm ATTACHMENTS: Description Type D RQa Ene Cover Menio ARTICLE IV Residential Solid Waste [Adopted August 1991 by the Select Board] ( uim­0u+l .iwuumi'2012 II Me Sljelm 'l P'!) mm;j, § 181-57. General provisions. A. Recycling is mandatory in Lexington. B. The Town of Lexington is committed to reducing the generation of solid waste within the community by working to: (1) Educate residents to reduce the solid waste they generate; (2) Accelerate recycling and composting efforts; (3) Commit the remainder of solid waste to waste -to -energy (resource recovery) disposal; and (4) Reduce the toxicity of the waste stream. C. Pie -Town Meeting has established a requirement for the mandatory separation of certain recyclable materials from the rubbish of Lexington residents. School buildings and public buildings are included in this program. Apartments and condominiums also participate. Residents are encouraged to reduce the volume of packaging they bring home and to buy and use recycled products in order to support markets for recyclable materials. § 181-58. Types of waste. The Town of Lexington collects the following categories of %4d -waste: A. Recyclable waste (every other week curbside collection).�fll�mat�aah�th"nal^� T ex R ewe = Consult the ti ri ri u u o V ,recycling u i � tl n H iui w auu,t]I brochure for an up-to-date listmg­---&+ details n r.. rr,i6 ullue matieralsrou x,iuto�u iV � Vtloa,(oou�r Vr ; if if, Ilou�tl �rV n„J� vfir it � ",,� Iloou � leo,., 111 glass. ,b ,211 Metal. Food and bevefage eans. (1) Plastie. Na­ {4� 'rte .Milk B. Nonrecyclable solid waste (regular weekly curbside trash collection). All garbage and rubbish that is not considered either recyclable or hazardous waste or is not listed in § 181-61E. See ufl-e€§ 181-61 for details. C. Household hazardous products disposal (10 collection events annually). Household hazardous waste includes any products or materials that can be toxic (poisonous), corrosive, flammable or reactive (explosive). See § 181-62 for details. D. White goods pickup (curbside appliance pickup). Appliances are collected curbside by appointment only. See § 181-63 for details. E. Yard waste (curbside, drop-off facility and home composting). Disposal options for approved yard waste include curbside collection for three weeks in the spring and 10 weeks in the fall, drop-off (see § 181-64 for details) and home composting (see § 181-66). F. Christmas trees (curbside trash collection and drop-off recycling). Christmas trees may be disposed of through the curbside collection of regular trash or by dropping them off for recycling (see § 181-65). § 181-59. General rules applying to all curbside collection. A. Where to place containers. Collection occurs at the curbside. Place trash containers or recycling bins (with at least eight feet between them) parallel to the curb, not going up the driveway or walk. Waste will not be removed from inside houses, garages or other enclosures. Residents should be aware of winter plowing operations and place their refuse containers where they will not impede sidewalk plows or be toppled by street plows. B. When. Place the containers at curbside n -eafliet a«6MO a.—. -� �Oater than 7:00 a.m. on the collection _ "�R" _ _ Commented [JM1]: Ch. HO Noise Bylaw indicates 6 AM. day. Remove empty containers within 12 hours of the collection. Collection vehicles will not return to an area Staff is working on that bylaw as well, should it be updated after the trash or recyclables in that area have been collected. to reflect the 7 AM time? C. Holiday collection. Regular waste and recyclables are not collected on legal holidays. Therefore, do not put waste at the curbside on a holiday. During a week when a holiday falls on a collection day, the weekly collection moves forward one day. For example, if a holiday falls on a Monday, waste is collected Tuesday through Saturday of that week; if a holiday falls on a Tuesday, waste is collected on Monday and Wednesday through Saturday of that week. Your recycling brochure lists all legal holidays affecting trash collection. D. Sanitary conditions. Before and after collection, residents are responsible for maintaining safe and sanitary conditions at the collection site. Residents must remove refuse from spills or broken containers prior to the collection. The contractor will not collect loose refuse. Dog and/or wild animal complaints can be reported to the Animal Control Department at 862-0500 extension 240 during normal work hours. E. Scavenging. Scavenging or picking through trash or recyclables is prohibited. F. Penalties. Violation of these rules may subject a resident to penalty provisions under Town Bylaws and adopted regulations of the Select Board. if recyclable waste appears in a regular trash container, the Town will not collect the resident's regular trash. [Amended 3-27-2019 ATM by Art. 341 § 181-60. Rules for curbside recyclables collection. Mandatory separation of certain recyclable materials from the regular trash by Lexington residents was established yTownMeetingin1998.Ain mim-ltiifi1xotw. iinimlrecycling brochure ismailed toall Lexington households A. Containers. As part of the Lex -Recycle programs, the Town provides each new household with a recycling bin (provide proof of new residency to pick up free bin). Every household must use at least one Lex -Recycle bin. Additional recycling bins are available for a fsma4-fee. These are available at the Public Works Building, 201 Bedford Street, weekdays from 7:30 a.m. until 3:30 p.m. For information, telephone 861-2757. B. Recyclable waste preparation. Follow these rules when preparing and putting out recyclables, placing glass, metal, plastic and aseptic containers in the bottom of the Lex -Recycle bin, with bagged or bundled paper on top or beside the bin. (1) Glass. Clear, green and brown food and beverage containers. Rinse clean. Remove lids, caps, corks, plastic sleeves, etc. Paper labels are ekay tia a'p,I a9711a;,,. Do not recycle broken glass. (2) Metal. Aluminum and steel (tin) food and beverage cans. Rinse clean. Crush to save space. Discard cutout lids or secure within can by crushing 0l q er jLabels are okay o< < pv� d le. (3) Plastic. Narrow -neck bottles with No. 1 or No. 2 within the recycling symbol: water, juice, milk, soda and detergent bottles. Rinse clean, remove lids/neck rings, crush or nest. Pqlc° llLabels are okaytrrrp iNc. (4) Aseptic. Milk and juice cartons/boxes. Empty and rinse clean. Remove straws. (5) Mixed paper. Place newspapers/inserts, junk mail, office paper, book pages, chipboard boxes (empty and flattened), single magazines, catalogs or phone books in brown grocery bags. Magazines, catalogs or phone books may be tied up to twelve-inch stacks. Break down and tie corrugated cardboard 30 inches square maximum. No plastic bags are recyclable. C. ltems that winot be collected. H r t�°i i'Io it nc ioutptiet r on r., uli,� 7nui6r;l, ia6i rn d brc�d 11[ foq lic oilc< iu; clip„. n,Recycae waste ea",c�a �-t �1o7itn"iIorwillnotcollect „ affuaartrash eQr=tea r plastie bags (21 Food 1141, Plast�e or f@4 eereal !:Refs. f5) Book eovefs of44n4rags, (6) Waxed eardbeatd. 1171 UriflaRefted 8 11 Pizza oxess 1!10” Broken glass: (I AIuffi:ftRffi trc�ri'iFrrsarrs FE)soll eaRs-(c q r L-rr rho-bFi '7oiro'3r"r " cr3` - 11161, Motor oil rrcosccarros (17) UfRrarfked, i r �i til^....�............S-oifedaseptie boyws of effteries, D. Where. Put the recycling bin(s) at curbside, six to eight feet away from the regular trash containers. E. When. Collection of recyclable waste in the Lex-Recycle bin occurs every other-week, on the same day as the regularwaste pick-up. Consult�Ip,nnu 111 rcu,, .Iha ig nuoV't�ruuo ul+iii ,ll II7Grr�lluicr; for calendar schedule or call DPW at 861-2757 F. When moving. The recycling bin should be turned in to the , V°ri„Ildc 10,' d; II uo prmiiu rid at 2014 inerlt6cd § 181-61. Rules for collection of nonrecyclable solid waste. A. Approved containers. Put all waste in approved containers only. Do not stuff containers beyond their capacity or have items protruding out of the top of the barrels. Cracked or broken containers that are empty will be collected as waste. All containers are used at the owner's risk. Approved containers include: (1) Plastic bags that are at least 1.5 mils thick. The bags must not exceed three cubic feet (30 gallons) in content or 40 pounds in weight. The bags must be tightly sealed or tied. (2) Metal containers should be watertight and rust -resistant and have handles and tight -fitting covers. The containers must not exceed three cubic feet (32 gallons) in content or 50 pounds in weight. (3) Plastic barrels must be heat- and water-resistant and must have handles and tight -fitting covers. They must not exceed three cubic feet (32 gallons) in content or 50 pounds in weight. The waste eelleeter c 711 Y.,II (;io, is not responsible for plastic containers that crack during cold weather. B. Number of containers. 0 is �;a, " '^ o �ort� r@ will pick up a maximum of six approved containers r Waste s� �-ry per d< )ii"l five bundles ofbranches over one inch in diameter (for preparation see Subsection E). C. When moving. The regular waste c^Qa' ti u11 t;u ati t 7 N Will pick up additional trash containers in excess of the maximums listed in Paragraph B when residents are moving or cleaning out basements, etc. Residents must call WasteManagement, Ine,933 2113thc conft�lc tlor to notify them in advance of their regular collection day. The waste does not make special pickups. D. Bulky objects. OF_-b,Bulky objects pec—Ae�will be collected at curbside on the qday anu.udnn °�tlirnwA, li tli � �s ,tlr�x. A bulky object is anything that will not fit into an approved container +r.orulu', (Subsection A), such as a television set, automobile tire (without rine), storm door, la Au furniture, barbecue grill, mattress, box spring, rugs (cut in four -foot lengths, rolled and tied), etc. E. Waste preparation. Follow these rules when preparing and putting out waste: (1) Drain all liquids from food waste before putting it into the waste container. (2) Wrap food waste securely in plastic bags, such as old bread or supermarket bags. (3) Make sure no waste material protrudes above the top of the container. (4) Window glass should be taped to prevent shattering. (5) Keep waste containers in a sanitary condition, covered and/or tightly sealed. A few QFops of aintnoaiar €ir„coc'rrF' gcrairtirra'rrrFrorrraccr`r'cr"' grig. (6) Cut tree branches and limbs no less than one inch and no more than four inches in diameter into three- foot lengths and tie in bundles. Bundles must not exceed 50 pounds in weight and 24 inches in diameter. Maximum of five bundles per pickup. (7) Wooden objects such as picnic tables, fence parts and scrap wood should also be cut into three-foot lengths and tied in bundles. (8) Scrap metal such as fence posts, railings, dismantled swing sets, aluminum ladders or lawn furniture should be broken down and securely tied before putting at curbside P'�rpoopy�u�llV1 ,�li°c„I,loon°:Ivuuuo�i,c�tlp �hc v a iIl c'["ot � rcr. (9) Lawn mowers should have gas tanks removed and all fluids removed as well. (10) Latex paint must be completely dried out (solidified) before placing in regular trash. Use kitty litter or a similar drying agent to speed up process. (11) Oil-based paints with less than two inches of residue may also be dried out and disposed in trash. F. Items that will not be collected by the waste eolleeter, rt r1d_r t w: (1) Dead animals or animal waste. (2) Hazardous waste products (see § 181-62 for description). (3) Biological or infectious wastes, medicines and medical devices. (4) Improperly packaged medical sharps. (5) Automotive parts, such as batteries, body parts, engine blocks, fenders, frames, tire rims, gas tanks, transmissions, etc. ( ^odi$posai�efa Fe: jol ^Garfor.) (6) Logs and tree stumps. (7) Yard waste (see § 181-64 for disposal of yard waste). (8) Any propane tank (for disposal, see § 181-62 or Ball Dan Merahe's's Home Spa�.ntios &62 c4nuc) (9) Recyclable wast d, V0) Building and/or construction debris, e.g. wood, asphalt, concrete, etc. Building contractors are responsible for the proper disposal of all construction and building material or offer debris left from their work, such as wood, beams, shingles, plaster, asphalt, concrete, earth and gravel, etc. The Town of Lexington has no facilities for disposal of construction materials and the regular trash contractor will not remove it as residential waste. Please consult the Yellow Pages for disposal contractors. f I) Afl o lor ow"N prH'tj,lIrma�.° oo�.)C sic r fl p 1„fit, err oo.i'u lfioEK' G. Unacceptable containers. pnub r,Wasteeo'asoto�- rvriiln hr f r will not pickup waste in unacceptable containers. The Town of Lexington and the waste c�"��� o ruoa��o�,l assume��, no responsibility for waste that is not put out in approved containers (see Subsection A). Unacceptable containers include: (1) Cardboard barrels, cartons and crates. (2) Plastic bags other than those described under Subsection A. (3) Containers without handles or lids. (4) Containers with waste protruding above the top. (5) Lawn carts or wheelbarrows. (6) Oil drums. (7) Open baskets or boxes. (8) Paper bags. § 181-62. Rules for disposal of household hazardous products. The Town of Lexington has joined with seven neighboring communities to address the problem of household hazardous products disposal. In order to keep these materials out of the waste stream and the environment, residents are encouraged to deposit them at the Minuteman Household Hazardous Products Facility on the scheduled event days. Some of the products that should be separated from your recyclable or regular trash are listed below. For proper disposal of any hazardous waste not listed below or listings of dates, contact the Board of Health, 862-0500 extension 200. A. Location. The Minuteman Household Hazardous Products Facility is located on Hartwell Avenue, at the site of the DPW Composting Operation and the former landfill. The entrance to the facility is located opposite Maguire Road on Hartwell Avenue. B. Hours of operation. Collections occur on 10 Saturdays (at least once a month) from April to November. Hours of operation are 9:00 a.m. until 3:00 p.m. Residents will receive an annual ty c r Iloou � o f6in 'ow -u w ill btr Lein i, tfri cnn ,? pi �pnmailing indicating the dates when the facility will be open, along with instructions for bringing , the waste. C. Products. Hazardous waste includes any products or materials that can be toxic (poisonous), corrosive, flammable or reactive (explosive). Collection events include but may not be limited to the following products. Consult the annual z cc , � hi i i �a of i i � or i unuc i,9 Inal hro p, u i 1 re ffatififig-for up-to-date product listing and limits. Cleaning Products Bathroom cleaners Drain openers Oven cleaners Metal or furniture polish Spot removers Automotive Productes Motor oil and oil filters Brake or transmission fluids Antifreeze Solvents Auto batteries Polishes and wax Pesticides Weed killers Fungicides and herbicides Insecticides, pest ships Fertilizers with weed killer Wood preservatives Rat poisons Paint and Paint Products Paint and Paint Thinners Paint removers Stains and varnishes Epoxies and adhesives Aerosol cans (with product)*** Other Products Batteries-* Fluorescent lights Thermostats Driveway sealer Pool chemicals Hobby or photography chemicals Propane tanks (up to 22 pounds) Waste fuels (e.g. gasoline) Do Not Brine Explosives Asbestos Ammunition, fireworks Commercial hazardous waste Empty aerosol cans*** Fire extinguishers Gas cylinders Infectious or biological wastes Medicines or syringes PCBs Radioactive materials Smoke detectors Tires *jolm P. Gaffell,700 Waltham St., 961 6060, aeeepts aat&�rts, bimefies afid elean used **T ""Household batteries may be returned any time to Theatre Camera, 1910 Mass. Ave., 962 2,02-6. § 181-63. Rules for white goods disposal. Refrigerators, stoves, microwave ovens, dishwashers, washing machines, clothes dryers, water heaters, air conditioners and dehumidifiers are collected curbside by appointment only at no additional charge. Doors must be removed from refrigerators. Collections are currently scheduled once a week. Call the sem- contractor to schedule a pickup�aste�rnnagement, § 181-64. Rules for disposal of yard waste. A. State solid waste management regulations prohibit the disposal of yard waste in landfills and incinerators. Lexington has developed several options for disposal of approved yard waste. Approved yard waste includes: (1) Leaves. (2) Grass clippings. (3) Flower and vegetable plants. (4) Wood chips. (5) Pine chips. (6) Pine needles. (7) Hedge clippings. (8) Brush one inch or less in diameter. B. Yard waste curbside collection. Yard waste is collected at curbside during the spring and fall collection period in a separate trick by the regular waste contractor and transported to the Town compost site at the Hartwell Avenue Recycling Facility. (1) Containers. Yard waste must be placed in open trash barrels or biodegradable paper bags and must not be mixed with regular trash. Yard waste in any other containers will not be collected. (2) Where and when. Place yard waste (in open barrels or biodegradable paper bags sold by local merchants) containers curbside at least eight feet away from regular trash containers on the regular trash collection day during the three-week spring or ten -week fall collection period. Consult the annual recycling bre�&r naflw 111 II; (c Iuw , or local newspaper for exact collection dates. Yard waste placed at curbside prior to or after the yard waste curbside collection period will not be collected. 04—Biodegradable bags. These thirty -gallon bags hold three times the weight of plastic bags and they do not pollute the environment as plastic bags do. So-called "plastic biodegradable bags" are a combination of plastic and cornstarch. They are weaker in strength than the paper bags and while the cornstarch breaks down the plastic does not. veriwah , or SO.40 v lams a ee rrc . rr� `Jcr`��PiGc C. Town compost drop-off site. Residents may bring approved yard waste in any container wid Ovifll _uwvu to the Hartwell Avenue Recycling Facility across from Maguire Road. After the container is emptied, it must be removed from the area (biodegradable paper bags are the only exception to this rule). (1) Hours. The recycling area is open for yard waste disposal from April to mid-December during the following hours: Monday through Friday, 7:30 a.m. to 3:00 p.m.; Sunday, 8:00 a.m. to 5:00 p.m. It is also open the Saturday before Easter Sunday from 8:00 a.m. to 5:00 p.m. and closed Easter Sunday and open from 8:00 a.m. to 5:00 p.m. on all Saturdays in November. (2) Contractors employed by Town residents may also dispose of approved yard waste at the recycling area. Contractors must purchase a yard waste permit sticker during business hours at the DPW Operations Facility at 201 Bedford Street. Permit sticker fees are dependent upon the size of the vehicle. Contractors who do not obtain a permit or who provide false information will not be allowed to enter the area. Parch cards for occasional disposal of up to 10 yards (one -yard increments) of yard waste or for dumping brush from one inch to three inches in diameter are available for $50 ($5 per yard). D. Composted product available to residents. At the Recycling Facility, yard waste is composted, mixed with peat and loam, and used in park, cemetery, recreation and highway projects. Compost is also available in small amounts for home use at little or no cost to residents. Bring your own container. § 181-65. Disposal of Christmas trees. Residents may, dispose of Christmas trees beginning-l"or; the first Matte Y , o, we .ks of January by placing them curbside with their regular trash for collection and incineration or bringing them to the DPW Facility at 201 Bedford Street any time after Christmas to recycle them. Leave trees in front of dead-end driveway opposite front entrance. If recycling, please remove all feFeigrt-objects from tree: ornaments, tinsel, nails, wire, tacks, plastic bags, twine or rope. These items are dangerous to employees and equipment when trees are being chipped. No wreaths or roping may be recycled. § 181-66. Composting bins. Lexington has received a state grant from the Department of Environmental Protection to distribute home composting bins at a reduced price of $20,.'} (plus tax) each. Purchase bins at the DPW at 201 Bedford Street and then pick them up at the Hartwell Avenue Dump during its business hours (Monday through Friday 7:30 a.m. to 3:00 p.m.). An information brochure is available from the Department of Public Works � o--T-e make compost,,: n a.,.,. I /a, Fall leffyes le' le a it wast (d) Seaweed. (e)E)Eggshels.. (" Coffee gfouflds and filters. `g) Taco bags. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Lexpress Fare Restructuring Proposal PRESENTER: Mark Andersen & Kunal Botla, TAC Members; Vinita Verma, TAC Chair SUMMARY: Category: Informing ITEM NUMBER: I.8 Through evaluating the trips currently and previously made with Lexpress, the Committee reached unanimous consensus on the following recommendations for FY2024: . $2 fare for all riders . $20 annual passes for all riders, passes would run from July 1 to June 30 each year . A transition period until September 1 for anyone who has free daytime fares . Elimination of free rides henceforth The Committee's analysis suggests that with current ridership shifting to this pass, the revenue impact to the Town budget will be less than $10,000 per year. That this recommendation has the potential to increase ridership and add taxpayer value by decreasing town cost per ride. The Committee proposes making these $20 passes available through Town Offices starting for use starting July 1, 2023. The Committee is also working on a marketing and educational campaign to encourage utilizing Lexpress and the other transportation services available in Lexington, especially with the potential from this recommended pass. Attached please find the TAC's request. SUGGESTED MOTION: This is for discussion, a vote will be scheduled at a subsequent meeting. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 8:25pm ATTACHMENTS: Description Type M-esentuafion x xpres , Fare Proposal Prese utation "1 A(.., Recti rrawrrenda.tion Rickup Ma.tcmual Lexpress FY24 Annual Pass Proposal To Lexington Select Board Mark Andersen & Kunal Botla On behalf of the Lexington Transportation Advisory Committee (TAC) June 5, 2023 TAC: Lexpress Problem Statement TAC recognizes that Lexpress has a $700K+ net Lexington taxpayer cost providing -25K rides at a subsidy of -$28 per ride collecting only -$15K passenger revenue (pass & fares). Due to pandemic impacts, ridership has declined and costs have increased, bringing cost efficiency to this low point. The Lexpress pass has a high list price ($260) but fewer than 10% pay list price. Fares range from $0 to $2 per ride. Inspired by other communities, we propose marketing a new, minimal cost pass which will drive increased ridership - a green proposal which reduces subsidy per ride. This proposal may increase Lexpress use but does not decrease net cost. TAC Proposal Details We propose a change to the fare structure for Lexpress users effective July 2023: • $20 annual pass available at any time during the year • $2 fare for all riders without passes Financial Impact: • A model projects a -$4K revenue impact • Total ridership revenue is $10-$15K, a cap on possible impact Desired Effects: • Ridership (& support) of Lexpress T • Data on user community (point of sale data) T • Subsidy per ride I The Fine Print The FY24 $20 annual pass can be purchased for FY2024 in June 2023. If someone purchases a full pass in June 2023 they may be refunded the difference to the reduced cost pass. Prices are not prorated for partial year. Stickers are expected to be procured for these passes, and no mechanism will exist this year to prevent sharing. The stickers can be applied to a CharlieCard or recreational card, for example. Marketing will be done through town and private channels and partners; initial interest has been positive. Recommend grace period for those normally entitled to free ride until September 2023, encouraging pass purchase. Data Pass Scenario FY22 FY23 (est) New Pass FY24 Baseline FY24 (projected) Net Effect Total Ridership 19,589 23,693 25,279 24,877 402 Operating Revenue $ 14,211 $12,132 $11,515 $15,279 -$3,765 Pass Sales $ 6,175 $3,495 4,025 4,557 (532) Fare/Ticket Revenue $ 8,906 $10,212 7,490 10,722 (3,232) Operating Revenue/Rider $0.72 $0.51 $0.46 $0.61 -$0.16 Pass Revenue/Rider $0.31 $0.15 $0.16 $0.18 -$0.02 Fare Revenue/Rider $0.45 $0.43 $0.30 $0.43 -$0.13 Operating Costs $ 672,286 782,400 782,400 0 Grants 258,493 $65,000 $65,000 $0 Net town budget $ (399,582) -$705,885 -$702,121 -$3,755 Net town budget / rider -$20.29 -$27.92 -$28.22 $0.30 Excerpted from the accompanying TAC March 10 Memo to the Board - Lexpress: Revised Pass Policy Proposed (Lexington TAC February 2023), which contains more detailed analyses. Tobin of lextngton, jila55arbagett5 x TRANSPORTATION ADVISORY COMMITTEE w. r APRIL 19'" � VINITA VERMA, CHAIR PAMELA LYONS, CO-CHAIR SALLY CASTLEMAN ELAINE DRATCH KUNAL BOTLA MARK ANDERSEN JONATHAN SCHWARZ March 10, 2023 To: Select Board From: Transportation Advisory Committee Re: Lexpress Fare Review Update Dear Select Board members, MEMORANDUM On behalf of the Transportation Advisory Committee, I am writing to update the Select Board, and related stakeholders, of the Committee's recommendation to establish a twenty -dollar standard annual pass for Lexpress. The Committee previously recommended retaining level service in FY2024 and informed that the Committee was reviewing Lexpress's fare structure. In following discussion and evaluation about the current fare system, the Committee found that a simplified, streamlined, and easy to use system would be most supportive of the Committee and the Select Board's sustainability goals and in increasing Lexpress ridership. Through evaluating the trips currently and previously made with Lexpress, the Committee reached unanimous consensus on the following recommendations, for Lexpress for FY2024: • $2 fare for all riders • $20 annual passes for all riders, passes would run from July 1 to June 30 each year • A transition period until September 1 for anyone who has free daytime fares • Elimination of free rides henceforth The Committee's analysis suggests that with current ridership shifting to this pass, the revenue impact to the Town budget will be less than $10,000 per year, this recommendation has the 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 transportationcmte@lexingtonma.gov Town 0f lPxington, ji1ag!5aCbU$Ptt$ X TRANSPORTATION ADVISORY COMMITTEE w. r APRIL 19'" � potential to increase ridership, and add taxpayer value by decreasing town cost per ride. The Committee proposes making these $20 passes available through Town Offices starting by June 1, 2023, at the latest, for use starting July 1, 2023. The Committee is, additionally, working on a marketing and educational campaign to encourage utilizing Lexpress and the other transportation services available in Lexington, especially with the potential from this recommended pass. At the Committee's March 16th meeting, further discussion about the most efficient and effective form for a pass is planned. Including this information, the Committee would like to present its proposal to the Select Board for consideration. The Committee would appreciate feedback from the Board and Board members at our next meeting on March 16th, or by email. Sincerely, Kunal Botla Cc: Susan Barrett, Transportation Manager Vinita Verma, Chair, Transportation Advisory Committee Deepika Sawhney, Chair, Ad -Hoc Transportation Committee Attached: 1. Lexpress Revised Pass Policy Proposed, Mark Andersen (February 28, 2023) 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 transportationcmte@lexingtonma.gov Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Lexpress $20 Annual Pass Proposal Lexington TAC February 28, 2023 Agenda Item Prepared by: Mark Andersen Current State Current pass program on Lexpress website: Pass Prices Buy a pass and save up to $600/year compared to paying cash on board! The more you ride, the more you save! ................. ........................................... General •1 $215 $170 $135 $45 (ages 6-24) Age 65+ or $100 $80 $65 $50 $20 Disabled Seniors and people with disabilities must contact the Lexpress office the first time to qualify for discounted •. • 1 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Pass data: FY23 Payment type Values Pass type 1 Month - General $405.00 9 $405.00 9 1 Month - Senior $40.00 2 $40.00 2 6 Month - General $510.00 3 $510.00 3 6 Month - Senior $65.00 1 $65.00 1 9 Month - General $215.00 1 $215.00 1 9 Month - Senior $80.00 1 $80.00 1 Annual - Disabled $400.00 4 $1,300.00 13 $1,700.00 17 Annual - General $260.00 1 $1,820.00 7 $7,020.00 27 $9,100.00 35 Annual - Senior $100.00 1 $300.00 3 $1,100.00 11 $1,500.00 15 Replacement - Gen $120.00 6 $120.00 6 Grand Total $360.00 2 $3,835.00 31 $9,540.00 57 $13,735.00 90 When are passes purchased? Pass Purchases :or FY23, purchased <July 12022 $2,305 55% :or FY23, purchased >= July 12022 $1,920 45% Effective passes for FY23 $4,225 • A pass program implemented for FY24 will impact pass sales in May -June 2023 and thereby have a FY23 fiscal impact. Pass purchases do not line up with effective years. • Recommendation: track effective year with each purchase and report ridership costs based on effective year (as well). 2 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Current fare information from Lexpress website: Pay Cash on Board General (Age 19 to 64) $2 Youth (Age 6 to 18) $115 Age 65+ or Disabled: 9:30 am to 2:30 pm (see note*) Free Age 65+ or Disabled: All other times $0.75 Child (Age 0 to 5) Free Note: *Board for free from 9:30 am until the end of the 1:30 pm route Current Route andSchedule Current information from Lexpress website: d .. . . ........ . h x IP n ¶pta 11fiar mil � �y IIII � wm ... .... a'! ,Map.. A - s p �p r Ilm fid, '° w �� d .nuhhp rv. 4w,vll IIIIIIII@ .novo 61 . y wkm ovwn `o h„m v pl hq �p d , 'JIH a01Y MIN �"7�16W w^��� "7M MV[e dfiU Mi4 f 7�+ i � a aY M nY sIo iw� I w w "pM wd^m„, Op nli Muua "� I�,r MreMw rw Irwr a1u11 y�aYa M I �. �m�,��..w. N � ,,. bmn.N Jd'bY� wMI �M ✓�. ,,,.,,,,,, - IBM„gyp 4 1 :tram a„ /� ... IIaIIII�IIU,�. lolls nxt aM1wy 'Ill mm. 4 0OM z is ., i,ir . . . , r w p W k of r i / r r 1fl II x II we 3 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Current schedule from Lexpress website: Se -i- - Motrahly - Ilid.y. No service �kbluisoe Federal Holidays T, q, b, G'Wlly V ll p n.. 11, A' l-,- Dpot ple0abk thl, dY111 b -Id T,, g,, t, L,hey Lex ivtlfe,, - 781-861-1210 to p0l- Route A2 Ta S, L.M.9t.. W. Waltham St, LHS, Chak. 14S, C -ad A�. E100 Zi� (-,t '0,) 11"- (OVA lftp (oe. 0".) 748 AM 762 AM IN AM 755AM 747 AM ieWAM 11 112 fi 14 I'll 7,1% AM 7139AM 14,1 A - 125M "'At 54 - "s 1-11V 11:67 12"t" .1. 4M 12- ' AB 1,52 111 1� 1154 1,54 I�v 2561 121111M b521,' 5�3 .......300.... 1 * ' 48 9, 0 34 8 19 1143 44l a $11 2,605 4mb 351 � �11 � 11 s aa 612 644 56,16 &V 11,372 1, 0 0:52 P 54 "5 6:57 711(1 Route A2 Ta S, L.M.9t.. W. Waltham St, LHS, Chak. 14S, C -ad A�. FY16 FY17 FY18 NO, .1, (1b) FY20 FY21-Pandemic A, B.k AM 0,03 AM IW6AM 909 AM $11 AM tPlIAII 71,YA 'X 7,1% AM 7139AM 14,1 A 7,1 f AM 1,1 40 AM 700AM 7�36A 7,39AM 7,46AM IZOAM 7.64 AM 5,653 1 91, - 9 1 9, 0 0 31 8 19 1143 a f1i a $11 2,605 4mb 351 � �11 � 11 11 tolw loos laag 11,372 ar13AM 9. V34 000 01,0 961 9AS 91%) 1039 900 10341 9+ 9140 10 311 11)46 0160 ill 1� 064 106'4 UOM Q=P IZ015 AM 1249PM 12,117 12113MM 111:1"0 II)W 11145 1106 "114) 11,* 30 1043 I�Ail 11,61 1p15 1"s all, ,W il,48 li,10 ft�o 11 1.05 1 c)q 1 1 61.13 (2 30 P '12.95 PM 123-M 1243PM 1251PM 1266PM "','GPM 12,16PM 1'G211- 124-M 126OPM 12 pAPM ;M M ;G 0 9169 Will ;3 111W 11,36 1� lm�oq h,Ct 1,51 1155 "M 1125 1 3:00 3 7 10 a I'll 1 n 211, "Ill 24 2:51)4(r 12'#2@M i 2,20" 1223pm Yip 254 400 4.0 05 00 411 4,13 41,10 936 B:M1M1k 3. a'4a "t TS AN i,: 3;80 1 "o Too 12 riS fIM 600 5U'f h:0s refit 611 51;R -1 415 1:10 41111 4:; 4" 411 4::16 4 445 4!541 1 644 4593 f} 6 4,0Ya 911 N3`187 634 1,4"9r U;94 sAa 661 s, 06 j 199 I � L R;S0 I r'. 5. I , b I b 4G :W 6�64 B "'U, Mal M,i,,,., -P'-,11y at the Moll eltran¢n rxnv T,,),, t, AI' 0t Hbqlft MBTA h -,V, pl-,, .,k the P,q", , Pi"'. d,,h,, when V ,-d 1, 11- to I M,p ,, f M A Waltham Route A2 Y* Dop*t ""Btr 33 FY16 FY17 FY18 FY19 FY20 FY21-Pandemic FY22-Pande mic FY23 (Jul -Jan only) FYZ3 Annualized (-12/7) Total Ridership 74,523 Chalm K5, 63,277 64,555 43,020 11,498 19,689 13,821 23,693 Adults 12,869 10,275 8,330 A-, - -I -h-, -ffi - A,, 6,294 5,653 7,756 4,942 8,472 Students 32,337 1-11L ve -,b, A, - 110,r ...... t W,flti-i Mr,,reX W W"', 3,334 2,605 4mb Seniors nbo- 29,46229,8�l L, br 20,602 1,06q 11,372 ar13AM 8,15 AM 9'17 AM W4 MA 62. 3 A M 801 A 1110 AM W�ai "T" SAO AIM AM 9.17 M UOM 7'$)AM RA AM 8,10AM & M AM 0.19M I'll 0'15 9 11 1 2� 913 �, �11 all, ,W 90, 9:10 U14 11 H:50 I10 61.13 t, ill 1023 101 1 11 IW20 19'26.2$ IIIAS 1000 la07 UPTO 90:14 IM 9169 Will I �10 Wl"i IQA# 11.10 11 7 l-) 11 2"1 1125 1 7 10 a I'll 11:10 �UFIM 11:1;} 11:19 U13FM 12:16 W 12'#2@M i 2,20" 1223pm 12,24 PM 1116 1200 " 12, 07PM 1240PIM 1214PM WHIMf' 1111'69 21,010, IWPIM 1213MM 1219PM 1:13 115 1:11 1.111 1 `3 1:24 12 riS fIM I COMM 1:07 1:10 14 1:1111,41. 1:03 1:10 1:1:,1 1:1W 213 3:13 206 115 21t 3:17 21" 3M, 2�n 2�26 3:25 1:::56 11 21,00 100 207 - 210 310 ;:14 3 2,17 117111 Vm '10 1:59 14,0 - 210 3 10 213 - 11 3:11, At$ 415 0t 1 !'!4 21 1'�23 A10) 407 410 14 414 411T 3 54 3 % 443 *11 4 1 13 11" 1 20 4 5 00 507 5 10 5 14 17 4,54 4:'50 503 5 4518 9,15613 s- -1- -e -a 810 i _j C, C, 700 1 707 1 710 1 7 14 1 7 17 1 �, rA 1151, til 110 I P '-d "t 11,P (b.-, 11-j I'll .1 - Route At inh old reluen. toTo- Center oppositi, the Depot and bebontes A. outbound. If MIA hue surn9. Ano M ffi, b., -.1 P, t , -'by MBI A t- qPp I you ONLY need to travel sout], ( that d oa Real,, A2), you don't It .. � to bid, nu, A, route. . "'roMBIA I,ipbyl Jana ern ds., 0-0,,d mt You can instead board at CraftyYanklb, at noted tittle Just to tide the A2 south. yb. b.- V0,ibk-z-1 surer er Middl.,- T,P*b AM--, G.s M.l- Notes on Current Schedule: • First run varies from 7:30 am - 8:13 am -- too late for many school and work purposes • Last run varies from 6:30 to 7:00 pm -- usable for school, and some work purposes • One run per hour, three lines • About half the runs are free for senior/disabled today 2EME =01 Next tables are Lexpress data: 4 FY16 FY17 FY18 FY19 FY20 FY21-Pandemic FY22-Pande mic FY23 (Jul -Jan only) FYZ3 Annualized (-12/7) Total Ridership 74,523 63,699 63,277 64,555 43,020 11,498 19,689 13,821 23,693 Adults 12,869 10,275 8,330 8,146 6,294 5,653 7,756 4,942 8,472 Students 32,337 23,485 24,152 26,051 15,770 726 3,334 2,605 4,466 Seniors 28,415 29,46229,8�l 29,539 20,602 1,06q 11,372 6,175 10,586 902 459 1 994 1 8381 347 1 59 1 329 99 170 4 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 * Pass sales for FY24 which occur in FY23 are included to get to $4,340. FY22-Pande FY23 (Jul -Jan Annualized Total Ridership 74,523 74,523 63,699 63,277 64,555 43,020 11,498 19,689 13,821 23,693 other grant for operations :r:::::] $ L03 1 $ L07 $ O97 $ L07 $ III $ 0.80 $ 032 $ O57 1 $ EO 6]11 * Pass sales for FY24 which occur in FY23 are included to get to $4,340. Observations: w Recent subsidy levels ofexceeding $10per ride are "off the charts" Operating Costs FY22 $672,286 FY24: Barrett submission $756,920 FY24: Finance Dept $782,400 FY24 Source: S. Barrett: Corrections to TM Memo Open Questions onCurrent State: w Are passes for 3/6/9 months based on calendar dates whereas the annual pass seems toend on5/30? m The replacement ofopass ielisted aea$20subsidy. What iothe cost b)make the Lenpnaaapasses today? w How are the Laxpnyaapasses ensuring non-tnanafernabi|itytoday? 5 Total Ridership 74,523 63,699 63,277 64,555 43,020 11,498 19,689 13,821 other grant for operations $ 200,000 Net town budget cost / Observations: w Recent subsidy levels ofexceeding $10per ride are "off the charts" Operating Costs FY22 $672,286 FY24: Barrett submission $756,920 FY24: Finance Dept $782,400 FY24 Source: S. Barrett: Corrections to TM Memo Open Questions onCurrent State: w Are passes for 3/6/9 months based on calendar dates whereas the annual pass seems toend on5/30? m The replacement ofopass ielisted aea$20subsidy. What iothe cost b)make the Lenpnaaapasses today? w How are the Laxpnyaapasses ensuring non-tnanafernabi|itytoday? 5 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 • What is the current estimate of fare evasion level? (not that material to model) Observations on Passes: • 90 total passes • 35 people pay full price for passes • At these levels, the passes are not "working" for the broader community Proposal for Lexpress: July 2023 - June 2024 Goals: • Increase popularity of Lexpress (bring back ridership to pre -pandemic levels) o About 20-25K rides today o Target: 35K for FY24 o Target: 45K for FY25 • Increase annual passes o About 67 today o Target: 167 for FY24 o Target: 217 for FY25 • Give taxpayers a service for their tax dollars • Reduce Lexington town subsidy per ride o Target: $15 for FY24 o Target: $10 in the long run • Reduce driving in Lexington • Better measure interest and demand in public transit Pass Policy: • Retain existing pass structure for those without eligibility o Existing pass options remain the "default" option o Staff can steer eligible customers to the lower cost, simple pass • Add a single, simple pass which matches the lowest cost existing option: (dubbed "The Lexington Transit Pass") o $20: unlimited rides for fiscal year: July 1 - June 30 o Eligibility ■ Evidence of Lexington residency • driver's license, rental agreement, utility statement, bank statement, etc. • exchange students living in Lexington should be eligible ■ Evidence to working in Lexington (being considerate of the semi -documented status of some workers) • employment agreement, W-2, 1099, etc. • Au pairs should be eligible • Home health care workers should be eligible o Ineligible for $20 pass: 59 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 ■ Visitors and tourists, including extended family from out of town, AirBNB/VRBO, short-term renters who do not provide proof of residency, short-term occupants of hotels and inns. Fare Policy: • Raise 65+/disabled from $0.75 to $1.00 o Eliminate most coins. Immaterial difference. Half the general fare. • Raise youth from $1.75 to $2.00 o Eliminate most coins. Immaterial difference. Ensure 2x senior/disabled. • Phase out 65+ ride for free during the day o The pass proposal is intended to cover the needs of 65+ riders o Avoid forcing seniors to think hard about the $20 pass with tricky calculations o A downside is that the existing program does encourage ridership during non -peak times so we would lose some of this. o During July -August -September "soft launch" permit seniors to ride for free while educating about the $1.00/ride v. $20/year options. • Retain disabled ride for free 9:30-2:30 o (Mark: in my opinion the committee should consider phasing this out as well for consistency, but I expect this is a difficult committee decision.) o I am not sure who is supposed to distinguish senior from disabled if this is retained - so it may be problematic to retain as it could undermine the pass. Data Collection Under New Pass Program: We should collect data on who receives the pass and their connection to Lexington o Record pass as: Lexington resident (with address), working for established company (with address), or working at someone's home (with address). o Be clear that this data will not be shared with other governmental agencies. We should note inquiries for other classes of individuals who would be desirous of discounted passes. Projected Pass Program Assumptions • Existing annual passholders continue to purchase passes • All passes are sold for $20, no more, no less. (no subsidy) • 100 new passholders join the program An important note is that just over half (55%) of revenue for a given year's passes is collected in the fiscal year before the year in which riding occurs. Therefore, the model has to break out part A revenue: that which is before the year, and part B revenue: that which occurs within th 7 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 year. I apologize if this is confusing and you might decide to ignore this distinction. It felt important to cover in case there was FY23 financial impact from this decision for FY24. FY23 annual pass revenue from FY24 riders is projected at $2002, an increase from $1575. FY24 annual pass revenue would be projected at $3640 a decrease from $4025 Here is current data collected on annual passes for FY23 Revenue Face Revenue Actual / FY23 Passes Cost per Pass Value Actual Pass Disabled 17 $100 FY24 rider FY24 rider FY25 rider Proposed Pass FY23 Annual Total Cort per General 35 $260 Revenue Actual/ % rev % rev in landing in FY23 landing in FY24 landing in FY24 Program Pass Count Expansion Passes pass Revenue Face Value Actual Pass pre -year year budget budget budget Disabled 17 5 22 $20 $440 $440 $20.00 79% 21% $348 $92 $400 Senior 15 45 60 $20 $1,200 $1,200 $20.00 50% 50% $600 $600 $690 General 35 50 85 $20 $1,700 $1,700 $20.00 62% 38% $1,054 $646 $1,212 Total 67 100 167 $3,340 $2,002 $1,338 $2,302 same -i- offeesf-i-bility topay,, o re 1u f$20stand,,dprice FY23 part $2,002 15% expansion FY24 $3,640 FY23 annual pass revenue from FY24 riders is projected at $2002, an increase from $1575. FY24 annual pass revenue would be projected at $3640 a decrease from $4025 Here is current data collected on annual passes for FY23 Observe that for all classes of riders, collected revenue is less than 50% of the stated pass value. The gap between face value and actual value, combined with increased pass sales, explains why annual pass revenue would be marginally impacted by a low, standardized face value of $20. We can assume partial -year pass revenue would disappear: FY23 rider FY23 rider in FY22 in FY23 Disabled $0 $0 Senior $0 $185 General $430 $655 FY24 Loss If No Part -Year Passes Purchased FY23 Part B FY24 Part A FY24 Part B $194 $452 $688 $474 $430 $840 $452 $882 $474 FY23 Impact -$452 FY24 Impact -$1,356 assuming 5% rider growth Total Impact of Proposed Pass Program Pass Revenue Summary Impact Revenue Face Revenue Actual / FY23 Passes Cost per Pass Value Actual Pass Disabled 17 $100 $1,700 $400 $23.53 Senior 15 $100 $1,500 $400 $26.67 General 35 $260 $9,100 $2,080 $59.43 Observe that for all classes of riders, collected revenue is less than 50% of the stated pass value. The gap between face value and actual value, combined with increased pass sales, explains why annual pass revenue would be marginally impacted by a low, standardized face value of $20. We can assume partial -year pass revenue would disappear: FY23 rider FY23 rider in FY22 in FY23 Disabled $0 $0 Senior $0 $185 General $430 $655 FY24 Loss If No Part -Year Passes Purchased FY23 Part B FY24 Part A FY24 Part B $194 $452 $688 $474 $430 $840 $452 $882 $474 FY23 Impact -$452 FY24 Impact -$1,356 assuming 5% rider growth Total Impact of Proposed Pass Program Pass Revenue Summary Impact Baseline Scenario Projected Scenario Annual Pass Partial Pass Total Impact Annual Pass Partial Pass Total Net Impact FY23 $1,806 $452 $2,257 $2,002 0 $2,002 -$256 FY24 $2,880 $1,356 $4,236 $3,640 0 $3,640 -$596 FY24 Part A. $1,074 $882 $1,956 $1,338 0 $1,338 FY24 Part $1,806 $474 $2,280 $2,302 0 $2,302 The charts above cover passes, not individual tickets. 51 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 VIII 20% 1.0% 0% ..1111TIM11110 I� 2016. 2017 2018 2019 2023 Passes had declined from 27% of revenue to 20% prior to the pandemic. The pandemic killed individual ticket sales, driving the % of pass revenue way up (not shown) and are not representative going forward. FY23 is estimated to land at around 30%, and as riders get more comfortable riding Lexpress, we should expect the % to decline again into the 20%'s. Roughly 70% of the revenue comes from individual tickets and would be negatively impacted by the pass program. The next section estimates that impact. 6-I* First, we estimate the number of rides per pass on the existing passes: With lower prices, people will buy passes who do not have feel a need to ride as much to justify their purchase. Expanded marketing efforts means reaching tiers of people who have even less need to ride but enjoy a convenient and easy occasional ride. 5] Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 As we expand marketing expect each tier of buyers rides less than the previous tier. Making assumptions about ridership per tier and converting these marginal assumptions to overall averages give us this projection of ridership in the new program: Buyer Tiers Mariginal Average Rides / Passes Rides/Pass Passes Sold Rides Existing New Pass Sold First 50 90 50 4500 90 first tier are shifts from part year pass and free seniors 51-100 50 100 7000 70 second tier are some shifts from free senior, sour new riders 101-150 30 150 8500 57 151-200 15 200 9250 46 201-250 10 250 9750 39 The highlight corresponds to the assumption of 100 new passes sold. Folding this into assumptions about existing rider behavior would then generate these overall estimates: Existi ng Annual Existing New Passes New Buyer Total Total Blended Increase in Passes Rides/Pass Rides (new buyers) Rides/Pass Passes Rides Rides/Pass Rides 67 90 4489 50 90 117 10,530 90 6,041 67 90 4489 100 70 167 13,030 78 8,541 67 90 4489 150 57 217 14,530 67 10,041 67 90 4489 200 46 267 15,280 57 10,791 67 90 4489 250 39 317 15,780 50 11,291 Estimating the impact on fare rides is difficult. We do not know whether we are generating new rides with Lexpress or merely shifting users from individual fare to annual pass. A fair assumption is that increased marketing and pass sales will add more net new user to Lexpress but this may be somewhat beyond the first 100 passes. It seems reasonable to estimate that about 1,750 rides would convert from "with fare" to "free with pass" at a level of 100 annual passes added: 10 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Buyer Tiers Fare rides taken Average Paid away per Rides Lost / New Passes pass Passes Sold Rides Pass Sold First 50 20 50 1000 20 51-100 15 100 1750 18 101-150 10 150 2250 15 151-200 5 200 2500 13 201-250 2 250 2600 10 From other calculations, I estimate a loss of $1.84 in fare revenue per lost ride, so the cost in individual ticket fares is estimated to be 1750 * 1.84 = $3,224 These are assumptions I made about the distribution of riders. The assumptions were tinkered with until the number of rides, pass and fare revenue all came into balance and the numbers seemed to make sense. I'm not sure if we have more accurate data at this time. Note this model is intended to estimate individual ticket fares and excludes pass revenue. But we need to ensure total ridership includes pass riders. 11 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Estimation of composition of rides today: Revenue from $0.75 tickets FY23 Annualized FY24 Projected Revenue from $1.75 tickets $1,750 $1,838 5% growth $8,080 Riders 23,693 24,877 $10,715 Individual Ticket Fares $10,212 $10,723 IndividualCollection / Rider $0.43 $0.43 Partial year pass count 17 17 Annual year pass count 67 70 % of rides Estimated free "pass" rides 6,030 6,331 25% Estimated free partial year "pass" rides 510 535 2% Estimated free time of day ride 11,196 11,755 47% Estimated $0.75 rides 500 525 2% Estimated $1.75 rides 1,000 1,050 4% Estiamted $2.00 rides 4,040 4,242 17% Estimated fare skipping 350 367 1.5% Total Rides 23,693 24,875 100% Revenue from $0.75 tickets $375 $394 Revenue from $1.75 tickets $1,750 $1,838 Revenue from $2.00 tickets $8,080 $8,484 Total Individual Ticket Revenue $10,205 $10,715 fare for a fare payer $1.84 % of fare rides Rides per pass 90 31 9% 18% 73% 1750 The biggest challenge making a forward projection is about the "free time of day" service. In my opinion, the prudent thing is to replace that program with the pass, and convert all those rides to pass rides. However, I expect that may be difficult for the committee, moreover I do not expect drivers to easily distinguish a senior citizen from a disabled individual. Therefore, I made estimates assuming a reduction in the "free time of day ride" but I did not make overly optimistic assumptions about those being absorbed in the free "pass" rides. 12 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Riders Individual Ticket Fares IndividualCollection / Rider Partial year pass count Annual year pass count Estimated free "pass" rides Estimated free partial year "pass" rid Estimated free time of day ride Estimated $0.75 rides Estimated $1.75 rides Estiamted $2.00 rides Estimated fare skipping Total Rides FY24 Projected Change from Proposed Pass Baseline 25,279 402 ticket ride chang $7,490 -$3,233 -1750 0 -$0.43 Revenue from $0.75 tickets 167 150 Revenue from $1.75 tickets $1,285 Rides per Pass Revenue from $2.00 tickets $5,930 % of rides % of fare rides 78 13,029 6,698 52% 0 -535 0% 8,000 -3,755 32% -158 367 -158 1% 9% -316 734 -316 3% 18% -1277 2,965 -1,277 12% 73% 184 -184 1% 25,279 404 100% Revenue from $0.75 tickets $275 -$119 Revenue from $1.75 tickets $1,285 -$553 Revenue from $2.00 tickets $5,930 -$2,554 Total Individual Ticket Revenue $7,490 -$3,226 This shows how the $3,226 reduction in fare revenue would pan out, with a net increase of 402 riders. This model is therefore very conservative in assuming low elasticity of demand with the change in program, primarily because of the fact that many users are not paying fares on trips already and so the effective price change is not very high. One note is that the % of riders who would be presenting cash would drop from 23% to 16% which could have an effect on speed of bus trips, and expanded marketing of this program could drive the % of users presenting money below 10% ultimately. Summary Impact Pulling together the impact on ridership, passes, and fares we come to a summary model: 13 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 Pass Scenario FY22 FY23 (est) New Pass FY24 Baseline FY24 (projected) Net Effect Total Ridership 19,689 23,693 25,279 24,877 402 Operating Revenue $ 14,211 $12,132 $11,515 $15,279 -$3,765 Pass Sales $ 6,175 $3,495 4,025 4,557 (532) Fare/Ticket Revenue $ 8,906 $10,212 7,490 10,722 (3,232) Operating Revenue/Rider $0.72 $0.51 $0.46 $0.61 -$0.16 Pass Revenue/Rider $0.31 $0.15 $0.16 $0.18 -$0.02. Fare Revenue/Rider $0.45 $0.43 $0.30 $0.43 -$0.13 Operating Costs $ 672,286 782,400 782,400 0 Grants 258,493 $65,000 $65,000 $0 Net town budget $ (399,582) -$705,885 -$702,121 -$3,765 Net town budget / rider -$20.29 -$27.92 -$28.22 $0.30 Highlights: • Offering the annual pass with an offset for reduced "free" service can be done with limited fiscal impact • Overall the model is conservative and assumes a small impact on ridership. • The total financial impact of about $3765 is miniscule compared to other items the town evaluates. Summary Comments Before this exercise, I did not realize that effective fares were so low on Lexpress to begin with. In this process, I learned that we have extensive free hours for seniors and disabled individuals, covering about half the day time. One expects that these individuals may be scheduling their trips during this free time. Moreover, the $0.75 fare collected outside these hours does not materially contribute to the cost of service which is costing the town of Lexington a subsidy of around $28/ride. Developing a model in advance of committee discussion is difficult because I do not know what view the committee will take on these items. • Is the committee willing to "push" the entire community towards an annual pass, and thereby improve information on users and create a path forward? • Or is the committee going to protect existing users who have a free ride while attempting to offer a heavily discounted service? This model is conservative. While I think Lexpress could have bolder ambitions, it feels like FY24 might be a year to introduce this program and begin to shift the users to an annual pass. If we establish the new annual pass as the principal technique for riding Lexpress, and provide associated marketing and staff support, we could imagine reaching a larger population of users 14 Lexpress Revised Pass Policy Proposed, Mark Andersen February 28, 2023 for occasional rides. However, as we are all aware the service runs hourly and only covers a small portion of Lexington, so there will be a gap between desired rides and provided rides. The total financial impact of the modeled changes is very small in the scheme of Lexington's budget. If the Lexington TAC felt these were the right changes to make, I do not think the Select Board would hold back on concern about money. There are of course operational issues with distributing more passes (how much they cost to make, staff time, etc.), and change management with the community. When Germany announced it's low fare program in 2022, conservatives expressed concerns that the buses would be inundated with riders. That was not the case. However, operations will need to think about a scenario where too many riders try to get on the bus and how that would be handled in practice. Future modeling efforts might try to make bolder assumptions and determine whether a configuration of service could drive the subsidy down to more sustainable levels, which seem to me closer to $10/ride. I appreciate the opportunity to engage the community around this important offering. I remain optimistic that a $20 annual pass could improve Lexpress brand, accessibility, and popularity, thereby providing more support for public transit within Lexington. Motion (February 28, 2023) I move that the Lexington Transportation Advisory Committee recommend a change in the Lexpress program for FY2024 which includes the following: • $2 fare for all riders • $20 annual passes for all riders; these new annual passes would run from July 1 - June 30 each year • A transition period to September 1 for anyone who has free daytime fares • Elimination of free rides henceforth Our analysis suggests the revenue impact on the Lexington budget will be less than $10,000 per year, and this recommendation has the ability to increase ridership and add taxpayer value by decreasing town cost per ride. We propose making these $20 passes available through the town offices starting by June 1 2023 at the latest, for use starting July 1 2024. 1 move that the Select Board be notified of this recommendation at the earliest possible time. 15 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Bike Share Program PRESENTER: Jim Malloy, Town Manager SUMMARY: Category: Decision -Making to Pursue Further Investigation ITEM NUMBER: I.9 As the Board is aware, there is $263,000 in the transportation bond bill that is earmarked for the Town of Lexington to move forward with a blue bike share program. This is subject to the Governor including this debt authorization in the actual debt issuance. There is also a $275,000 earmark for Lexington in the Economic Development Bill that is not subject to the Governor issuing debt. We are currently working on finalizing the contract details with the MADOT on the $275,000 and need to provide them a proposed budget. Senator Friedman indicated to Jill Hai that part of the $275,000 was also for consideration of a bike share program (the bill says "for transportation improvements and updates"). Staff is developing proposals for the full $275,000, which will come before the Select Board for consideration in the coming weeks. The blue bike program would be great as it would connect Lexington with the Greater Boston blue bike program for bike sharing. However, one issue is the current requirements for this program is that the stations/hubs need to be within 3/4 mile and there isn't one that close to Lexington. There may be some consideration in the future to extend that distance, but that is the current requirement. Attached is a snapshot of usage in Arlington for the month of April 2023, which shows the only substantive use is along the Minuteman Bikeway and not in other parts of Arlington. An alternative bike share program (Koloni) is currently being used in Concord and is being extended to Acton this year. This option has a much lower upfront cost (approximately $20,000). Staff is considering the smaller bike share program may be worth getting an indication of whether there is interest in a bike share program in Lexington and whether it would be used. Staff recognizes that use in a Lexington/Concord/Acton program would be different than the usage in a Greater Boston Blue Bike program. The $275,000 is part of the Economic Development Bill (H.5374) and states, "that not less than $275,000 shall be expended for transportation improvements and updates in the Town of Lexington;". The $263,000 is part of the Transportation Bond Bill (Ch. 176 of 2022) and states, "that not less than $263,000 shall be expended for a Bluebikes bike share program in the town of Lexington;". SUGGESTED MOTION: This is for discussion purposes to provide direction to Town staff on how to proceed, no motion is required at this time. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 8:40pm ATTACHMENTS: Description ❑ Vklueblkes Overview Type ("over Memo D Arlingt011 Bluua Nkc Usn.ge April ^0123 k'bva„r Memo M M- Bluebikes is owned by the Cities of Boston, Cambridge, Chelsea, Everett, Malden, Medford, Newton, Revere, Salem, Somerville, and Watertown, and by the Towns of Arlington, and Brookline. The Metropolitan Area Planning Council (MAPC) conducted the original procurement for regional bikeshare services, and also serves as the regional convener between the 13 municipalities. Bluebikes is operated by Motivate, which is owned by Lyft. Blue Cross Blue Shield of Massachusetts is the title sponsor of Bluebikes. 2011 2012 2018 2019 2020 2021 2022 More than 18 million trips have been taken by Bluebikes riders since the 2011 launch The system has over 23,000 annual members and nearly 700,000 casual pass users per year The system has over 400 stations, over 4,000 bikes and operates 365 days per year* *Some stations are deactivated in the winter Photo courtesy of Bluebikes Wilmington . LynnfieLdCa. Iste eadmq *�! . Burlington akeFie[d 'Mar` "ead Bedford Woburn Stoneham auq Lynn Crerd Lexington Bluebikes Unfo1n due n t w Art, * .. Mefr� , ere, . Station Rham a tnt t Weston v ;. 3yLana805 � Locations .. Newton At' Wel axle Natick Nei es v. `' haver t fit. fc �: u e_andi�oods a t r, fpFd s� o Arbn910r -. _tr Rrre 0 A S � s he'(sea e .. Wca`vefl& .,, 2 s ...O&l 11 � a Wint_ FI1 p Cedarwv _ Weston T = _ �� hrt_,. a ?M. 1 � a[ BR 5 \.,. �t 5F.rl=z . t� il �`� _� - 'i ... mdaa m t {,.ilE� _c - \ V\ LAS ye�VILLAs i ... may€ Newton Luwer Fahr � o � .. P _ HghwMs � � ���Fa � Noma Upper Falk C \k Fac eReste .cn NeedM 9 gh� ' ' � N U Pa; �-'.. F! a u r u' _ ,, -� _E ET` Needham '� _ M - -e., e ,� ' Wit= tv.€LdharT tuna on Rw,e a'- .� f STT N .; r �L_,� - `- Mmltdah ,. '',:: �7Ft� l�iVera� �'I ,�. ,. _ k A h �r-�°5 Shore Adam 5 .lc'i jsiLf`d': :. v Talk to MAPC -0 0 1 Discuss internal finances & support Joining the Meet with Lyft to discuss contract Blueb• kes e-1 System 0 Sign contract and order equipment 9 Install stations Hold a press event and start taking rides! Key factors: ✓ ✓ IVA ✓ High population density High jobs density High transit access Significant bike infrastructure Low household car ownership Photo courtesy of Bluebikes Adk Shore Task Force A7r South Shore Coalition (SSC) SE M M - Capital Costs: • Station costs vary by size (9-25 docks) • A 15 -dock station costs $34,606.44 • Bicycles cost $1,213.92 per bike Additional costs may include concrete slabs, installation, kiosks, etc. • Ex: 5 stations with 15 docks each would cost $173,032.20 plus 43 bikes* at $521198.56 would equal $225,230.76** Lyft requires a ratio of 0.57 bikes per dock "Additional costs may apply Operating Costs: Most new municipalities pay $55 per dock per month • Salem, a city removed from the core system, pays $75 per dock per month • MAPC's procurement allows Lyft to charge up to $1 10 per dock per month Ex: 5 stations with 15 docks each would cost $49,500 per year to operate at the $55 per dock per month rate Capital Costs: Operating Costs: • Local funding • There are currently no known • Municipal budgets sources of funding for operating • Development mitigation costs beyond municipal funds and • Private sector such as hospitals, locally -sourced funding colleges, etc. State funding agreements • MassDOT Shared Streets and Spaces • Federal Funding • MPO Community Connections Valleybike is an a -bike bikeshare system in the Pioneer Valley The communities of Amherst, Chicopee, Easthampton, Holyoke, Northampton, South Hadley, Springfield and West Springfield, along with the University of Massachusetts and the Pioneer Valley Planning Commission have contracted a collaboration and partnership with Bewegen Technologies to bring bike share to the region. ValleyBike Share is designed to promote short bike trips within core communities, where clusters of large employers, colleges, shopping, tourist destinations and residents can readily be connected. Map of Valleybike stations Alk Ma rah Holland Senior Transportation Planner Mholland &mapc.orq 617-933-0748 5/4/2023 Name District Total docks April 1, 2023 - April 30, 2023 Arlington 966 total users of 296,291 users 0.30% Railroad Lot and Minuteman Bikeway Arlington 11 355 11.8 Linwood St at Minuteman Bikeway Arlington 11 283 9.4 Mass Ave at Grafton St Arlington 11 48 1.6 Broadway at Grafton St Arlington 11 40 1.3 Thorndike Field at Minuteman Bikeway Arlington 11 199 6.6 Mass Ave at Broadway Arlington 11 41 1.4 Total/Daily Users April 2023: 966 32.2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Request to Add Two Full Members to Historical Commission PRESENTER: Jim Malloy, Town Manager SUMMARY: Category: Decision -Making ITEM NUMBER: L10 Attached please find the request from Robert Rotberg, Chair of the Historical Commission requesting to increase the membership of the Historical Commission from five members to seven members. This attachment also includes an email from Town Counsel citing the statutory authority to increase the Historical Commission to seven members. SUGGESTED MOTION: Move to amend the charge of the Historical Commission to increase the membership from five to seven members. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 8:55pm ATTACHMENTS: Description ❑ 111CReque4sb ❑ Ifist,riciR.omuiyissk, (harrge, RealFneAnbend.m ..b Type Gwe'rr mcnx) James Malloy From: Robert Rotberg <rirotberg@gmail.com> Sent: Saturday, March 25, 2023 1:06 PM To: mina@andersonkreiger.com Cc: James Malloy Subject: Historical Commission membership Follow Up Flag: Flag for follow up Flag Status: Completed USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Dear Mina and Jim In 2019, Mina told Jim that the Select Board could authorize alternate members for the Historical Commission, i.e. that Town Meeting need not approve such an addition since the statute in question was permissive. (See copies below.) I had thought that we had to appeal to TM next year to change our five full members to seven full members. But Marilyn Fenolossa has pulled up the correspondence between both of you that suggests that we can make such a change if Jim puts it before the SB and obtains approval. Please advise, as the Commission and I would like David Kelland (who is stepping back from full to alternate member) to continue to be a full member if possible. Robert I. Rotberg From: Mina S. Makarious Sent: Friday, August 2, 2019 11:34 AM To: James Malloy w, �mllll,r(II:.clir:Mtor?,irra_4,:a Subject: RE: Historic Commission Membership :r, 1 P W11 I Lei P I Lo WIN ME 1-4 r Am From: James Malloy < M lllc: iin g ()V> Sent: Friday, August 2, 2019 10:53 AM To: Mina S. Makarious <iry.jna� _ :lers pr_�dr ,;ii,.:ei > Subject: Historic Commission Membership Mina — A question came up about the Historic Commission membership, specifically the alternate member. Historically (pun intended) the Commission had 5 members but in 2013 (effective date in 2014) MCL Ch. 40, §8D was amended to allow a 3-7 member Commission and alternate members. Previously, the Town did not have alternate members but after this date we did. I'm not sure why this became an issue other than a staff member of the Town Clerk's office noted the online Commission Charge states that it's a 5 member Commission and the Charge does not include an alternate member. My question to you is since the basis of this Commission is statutory, do we need to take any action other than updating the Commission Charge online? My assumption is that since the appointments are made by the Town Manager, subject to the approval of the Board of Selectmen that it may take the Board's action to approve having an alternate member (which would be post facto since they've been approving the alternate member for several years now) and then updating the online Commission Charge... Your thoughts? Thanks. Jim HISTORICAL COMMISSION Members: 5-'7 Full Members 2 Alternate Members Appointed by: Town Manager with Selectmen's approval Length of Term: 3 years Appointments made: April l Meeting Times: Monthly except during the summer Description: The Commission was established for the preservation and development of the historical and archeological assets of the town. The Commission maintains an inventory of buildings, areas, and sites of architectural and/or historical importance in Lexington. It collects reference information on architectural styles, preservation technology, and financial benefits for historic preservation. It is the starting point for those seeking National Register Nominations for their buildings or neighborhoods. It also submits opinions and recommendations to other town boards and committees on topics of architectural or historic concern. In addition, the Historical Commission administers the demolition by-law. Criteria for Membership: Professional qualifications in architecture, history or historical preservations with a sincere interest in the field and that a majority of the Commission shall be residents of the Town. Ref.: MGL Chapter 40 §81) Selectmen designated as Special Municipal Employees on January 9, 1984. Selectmen reaffirmed designation as Special Municipal Employees on January 18, 2006. Selectmen voted to amend the Criteria for Membership on November 16, 2015. Select Board voted to amend the Charge to provide for 3 Alternate Members on February 15, 20A2. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Collective Bargaining Agreement - Fire Union (IAFF Local #1491) PRESENTER: Jim Malloy, Town Manager SUMMARY: Category: Decision -Making ITEM NUMBER: Attached please find the Memorandum of Agreement (MOA) reached through the Joint Labor -Management Committee (JLMC) 3A process between the Town of Lexington and the Lexington Firefighters, IAFF Local # 1491 for the period July 1, 2022 through June 30, 2025. The MOA is consistent with previous discussions and vote of the Select Board in executive session. SUGGESTED MOTION: Move to approve the contract amendments reflected in the MOA between the Town of Lexington and Lexington Firefighters, IAFF Local # 1491 for the period July 1, 2022 through June 30, 2025. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/5/2023 9:05pm ATTACHMENTS: Description Type MEMORANDUM OF AGREEMENT BETWEEN THE TOWN OF LEXINGTON AND THE LEXINGTON FIRE DEPARTMENT, IAFF, LOCAL 1491 On May 16, 2023, the Lexington Firefighter Department, IAFF, Local 1491 ("Union") and the Town of Lexington ("Town"), hereinafter collectively referred to as the Parties, reached a tentative agreement for a successor collective bargaining agreement for the period July 1, 2022 to June 30, 2025, subject to ratification by the Union and approval and funding by the Town of Lexington Selectboard. Except as expressly provided below, the Parties agree that the terms and provisions of their collective bargaining agreement ("CBA") effective July 1, 2019 to June 30, 2022, shall be extended without modification for the period commencing on July 1, 2022, and ending on June 30, 2025. 1. Duration. 3 -year agreement July 1, 2022 through June 30, 2025. Economic items shall be effective as specified. Language items shall be effective upon mutual ratification of the agreement. 2. Article 6. Salaries and Other Conditions of Employment. Exhibit E of the current collective bargaining agreement shall be amended to provide across the board wage increases as follows: FY23: Effective July 1, 2022 • Two percent (2%) COLA • Two percent (2%) increase to top step firefighter (36 Month FF Step) • Drop Start Step of Lieutenant Grade • Lieutenant Grade — Start Step — 20% above top step FF 12 month Step — 22% above top step FF • Drop Start Step of Captain Grade • Captain Grade — Start Step — 16% above top step LT 12 month Step — 18% above top step LT FY24: Effective July 1, 2023 • Two percent (2%) COLA • Create a new step for 48 month Firefighter at 2% above 36 -month step FY25: Effective July 1, 2024 • Two percent (2%) COLA • Increase top step Firefighter (48 months) by 2% 3. M 5. 0 Amend Article 12. Longevity Pqy Effective July 1, 2022 Years of Service $1,500 5 but not 10 - $350 10 but not 15 - $1,000 15 but not 20 - $1,500 20 but not 25 - $2,250 25 but not 30 - $3,000 30 and over - $3,250 Amend Article 13. Education Incentive Pay Effective Julv 1, 2023. ECI 15 Credits $1,500 30 Credits $1,750 Associates Degree $4,500 Bachelors Degree $7,500 Masters Degree $9,000 Amend Section 13.2 - Add "Business Administration and Public Administration" Amend Article 18. Holiday Pay Section 18.1 The employees covered by the agreement shall receive pay for the following twelve (12) holidays each year irrespective of the day of the week on which such holidays may fall: New Year's Day Memorial Day Columbus Day Martin Luther King Day Juneteenth Veterans' Day Washington's Birthday Independence Day Thanksgiving Day Patriots' Day Labor Day Christmas Day Amend Article 15. EMT Compensation Delete Section 15.4 Recertification Coordinator and Section 15.5 Equipment/ Supplies/Reports Coordinator. Add new Section 15.4 EMS Ambulance, Equipment and Reports Coordinator. An EMS Ambulance, Equipment and Reports Coordinator will be appointed by the Chief and will be compensated in the amount of $2,600 annually. The stipend will be paid bi-weekly but will not be included in the base wage. Section 15.6, change to 15.5: The Chief will develop a written position description for the position stated in Section 15.4. This position will be posted and open to all membership to apply. Selection of said position will be at the discretion of the Fire Chief. 7. Amend Article 23. Private Details Increase detail rate to $65 per hour effective 30 days after signing or July 1, 2023, whichever is later. • Effective July 1, 2024 increase detail rate to $70 per hour Add the following language: The Town may, at its option, hire retired Lexington firefighters to cover private details. All active firefighters of the Lexington Fire Department shall have the right of first refusal for any available detail. 8. New Article 38. Drivers License Status The Town may utilize the Driver Verification System (DVS) available through the Registry of Mover Vehicles to verify the status of a member's driver's license. The Town shall notify any member of a change in their driver's license status as soon as possible. The Union President and the Fire Chief shall be notified in addition to the member. The Town shall not randomly review information available through the DVS in order to utilize it for disciplinary purposes unless the review has been prompted by a qualifying event; for example, the Town has been notified that a member has had their license suspended. If a member's driver's license is expired, he/she will not be subject to disciplinary action as long as he/she renews their license in a timely fashion. 9. Amend Current Article 38. Duration Renumber Article 38. Duration to Article 39. Duration This agreement shall continue and remain in full force and effect from July 1, 2022 through June 30, 2025 and shall continue thereafter until a new agreement is reached. 10. Payroll Realignment The parties agree that after the Town has reached agreement with all other bargaining units in the Town to implement a payroll realignment process similar to the one proposed by the Town in February 2019. IAFF Local 1491 will agree to the implementation of a payroll realignment process similar to the one proposed in February 2019 to be implemented simultaneously with all other bargaining unites as well as non-union employees. Any such plan will ensure that all compensation will be received in full. 11. CORI MOA The parties agree to recognize that CORI MOA that was signed on March 28, 2022 12. Parental Leave The parties agree to offer members Parental Leave via a one-time sick bank similar to the parameters agreed upon in the December 2021 MOA. This practice will remain in effect until the parties agree to a new Parental Leave policy. Housekeeping Article 6. Salaries and Other Conditions of Employment Section 6.2 Temporary Assignment to Duty in Higher Grade In the second paragraph delete: "The Acting out of grade, for a few shits will be assigned to East Lexington station. Section 6.6 (e) Promotion Opportunities for Fire Prevention Inspector In the second bullet beginning with "In the event", change 9th Lieutenant to 13th Lieutenant In the last line of that section change "eight (8)" to "twelve (12)". Article 17. Vacations In the fifth paragraph change the last sentence to read "The Chief, in cases of unforeseen circumstance, may authorize vacation carryover in excess of 48 hours." Article 31. Areas of Residence Remove Section 31.2 relation to alphanumeric pagers which are no longer used. TOWN OF LEXINGTON BY 0ames Malloy, Yown Ma er 11 Date ' 16 M. _� LEXINGTON FIREFIGHTERS, LOCAL 1491 BY —/�� Robert Green, President, Local 1491 Date S --I 1 ('0 1 -a ----?