HomeMy WebLinkAbout2023-04-06-LHA-min (Regular)
LEXINGTON HOUSING AUTHORITY
REGULAR MEETING – APRIL 6, 2023
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman Nicholas Santosuosso at 8:45 A.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso Caileen Foley
Richard F. Perry (arrived at 9:12am) Sue Rockwell
Melinda Walker
Maureen Rynn
Mark McCullough
2. MINUTES
Approval of Minutes of Regular Meeting of March 9, 2023
Upon a motion by Maureen Rynn and seconded by Mark McCullough, the Board
voted to approve the Minutes of the Regular Meeting of March 9, 2023, all members
having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
3. PUBLIC COMMENT
None
4. FINANCIALS
A) Approval of Bills and Checks paid in March 2023
March 2023
REVOLVING FUND Check Numbers 19630 through 19694
689-C MANAGEMENT Check Number 2306
PARKER MANOR Check Number 2098
BEDFORD STREET Check Number 1285
MRVP VOUCHER Check Numbers 4295 through 4300
SEC T ION 8 Check Numbers 19608 and 19609
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Upon a motion b y Maureen Rynn and seconded by Mark M cCullough, the
Board voted to accept the Bills and Check s as presented for March 2023. The
roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
B) LHA Financials
We continue to be in good standing with healthy reserves. The Board discussed
and asked questions related to different areas of the financials.
Upon a motion by Mark McCullough and seconded by Melinda Walker, the
Board voted to approve the March Financials. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
5. EXECUTIVE DIRECTOR’S REPORT
A) Project Update
1) ModPhase/Vynebrooke Village Kitchen and Bathroom – work has begun.
There is an unanticipated change related to the plumbing waste lines. The
contractor will meet on site with Plumbing inspector to discuss solutions. The
relocation is going well, there may be a few changes as we figure out how to
proceed with plumbing issues. Clerk of the Works is doing a good job.
2) Fire Alarm System Upgrade/Vynebrooke & Greeley – the engineer will
submit the final Construction Documents the week of April 10. Once
approved we will set bid dates for the upcoming weeks.
B) Legislative Day – Caileen and Melinda met with Representative Ciccolo via Zoom
on 3/28/2023 to discuss budget priorities.
C) Lexington Housing Partnership – recently revised their voting structure and the
LHA now has a voting member seat. Caileen is clarifying the member
requirements and will reach out to residents to see if anyone is interested in
participating.
D) FY 22 Audit
Caileen and the Board discussed the FY22 Audit conducted by Marcum
Associates. There were no findings and all reports have been submitted to HUD.
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6. NEW BUSINESS
A) Public Hearing for State Program Annual Plan
Upon a motion by Richard F. Perry and seconded by Melinda Walker,
the Board voted to adjourn the Regular Meeting to Public Hearing for
the State Annual Plan. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
a. Annual Plan
Today is the Public Hearing for the State Program Annual Plan. This annual
plan brings together different information about the LHA, such as vacancy
info, energy consumption, capital plan, approved policies and maintenance
plan. It is a centralized place where the public can learn and gather
information about the LHA.
We reached out to residents via survey for their input. Responses received
include:
-Greeley Village kitchen and bath upgrades
- bike sheds
b. Capital Improvement Plan
Capital Plan projects include:
- Greeley Village fascia replacement
- Greeley Village front door frame repair
- 45 Forest St Siding and Windows
Upon a motion by Melinda Walker and seconded by Mark McCullough, the
Board voted to approve the Annual Plan and Capital Improvement Plan for
2023. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
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Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board
voted to adjoin the State Public Hearing and enter into the Public Hearing for
Federal Program 5 Year Plan and Capital Fund Program Action Plan. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
B) Public Hearing for Federal Program
a. 5 Year Plan
We are starting a new 5 Year Plan, effective July 1, 2023 – June 30, 2028
Capital Fund projects completed past year include: Bathroom and interior closet
renovation at Countryside Village
b. Capital Fund Program Action Plan
Future capital plan items include: We are moving all Capital Fund allocations into
Operations as allowed per HUD.
We reached out to all Federal Public housing residents via Survey to get their feedback.
These include: kitchen cabinets, fix drafty windows, bathroom modernization,
landscaping. Overall tenants are happy.
Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board
voted to approve the Federal Program 5 Year Plan and Certifications. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board
voted to approve the Federal Program Action Plan. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
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Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board
voted to adjoin the Federal Public Hearing and resume the Regular Meeting. The
roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Melinda Walker
Maureen Rynn
Mark McCullough
7. DISCUSSION
A) Owned Unit Rent Determination Policy
Caileen and the Board discussed sending an update of resident information form
to the current residents residing in our privately owned units before proceeding
with a new policy.
8. ADJOURNMENT 10:05 A.M.
A true copy attest………………………
CAILEEN FOLEY, SECRETARY