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Home My WebLink About2023-03-27 SB-min Select Board Meeting March 27, 2023 A meeting of the Lexington Select Board was called to order at 6:00p.m. on Monday, March 27, 2023, in the Select Board Meeting Room of the Town Office Building. Hybrid participation was offered as well via the webinar meeting platform. Ms. Hai, Chair; Mr. Lucente, Vice Chair; Mr. Pato; Ms. Barry; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. CONSENT AGENDA 1. Approve Select Board Meeting Minutes  February 6, 2023 Select Board  February 13, 2023 Select Board  February 27, 2023 Select Board  March 2, 2023 Select Board  March 8, 2023 Select Board To approve and release the following meeting minutes: February 6, 2023 Select Board; February 13, 2023 Select Board; February 27, 2023 Select Board; March 2, 2023 Select Board; March 8, 2023 Select Board DOCUMENTS: DRAFT 02132023 Select Board min, DRAFT 02272023 Select Board min, DRAFT 03022023 Select Board min, DRAFT 03082023 Select Board min, DRAFT 02062023 Select Board min VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discovery Day Street Fair 2023 Request – Lexington Retailers Association  Road Closures: o Massachusetts Avenue o Muzzey Street  Temporary Sign on Minuteman Commuter Bikeway, 1775 Massachusetts Avenue  Free Parking at Central Business District Parking Meters and Depot Lot Ms. Hai noted that the Lexington Retailers Association (LRA) has requested permission from the Select Board for a Discovery Day Street Fair to be held on Saturday, May 27, 2023 from 10:00am to 3:00pm, with street closures and detours running from 6:00am to 5:00pm. Eric Michelson, President of Lexington Retailers Association, stated that the proposal includes changing the location of the Beer Garden to a more centralized location. The One-Day Liquor License for the requested Beer Garden will be applied for at a future date. Mr. Lucente asked if the Lexpress bus runs during this time. Mr. Michelson stated, in recent years, the Lexpress bus has not been run on the Saturday of Discovery Day. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve restricting vehicular access in the following areas for the 2023 Discovery Day Street Fair to be held on Saturday, May 27, 2023 from 6:00am to 5:00pm: Massachusetts Avenue, from Waltham Street to Meriam Street (both sides); and Muzzey Street, from Massachusetts Avenue to the first private driveway; and Massachusetts Avenue, north-side sidewalk, from Edison Way to Waltham Street. Further, to approve permission to erect a temporary sign on the Minuteman Commuter Bikeway behind 1775 Massachusetts Avenue during the event for publicity purposes. Further, to approve free parking at the Central Business District parking meters, and not charge for parking in the Depot Lot on Discovery Day. *and all approvals and locations are subject to modifications as may be required by Department of Public Works, Public Safety, Public Health, Engineering and/or Town Manager up to the time of the event. DOCUMENTS: 2023 Discovery Day Request 2. 2023 Annual Town Meeting  Discuss 2023 ATM Article 16: Appropriate for Public Facilities Capital Projects o h.) 173 Bedford Street Renovation- Design Select Board Article Discussion and Positions Mike Cronin explained that, without clear tenants yet identified, basic renovations are being done to the building to help a generic tenant move in eventually. Currently, the building does not have a sprinkler system, it does not have fire protection, and it does not have an elevator. Ms. Hai noted these modifications would need to be completed regardless of the end tenant. Mr. Pato stated that his concern is the long-term plan for this site. He is concerned with the reallocation of space on the site. Mr. Cronin explained that this $100,000 for the design, to be able to get the building ready to bid out for construction. This figure would include cost estimates for the future. Mr. Lucente expressed concern over the overall cost of this project. Ms. Hai noted that there is a work session scheduled in early May to discuss the future of this building. Mr. Sandeen asked what will be presented to the School Committee. Mr. Cronin stated that options for the central office and a recommendation from the planning group will be presented. He believes option #4 is the current recommendation, which includes abandoning the current central office, and using a building similar to 173 Bedford Street in the interim while creating a new building. Ms. Barry noted that the Select Board has not yet had an in-depth discussion regarding this building. She echoed the concerns voiced by her colleagues. She would like to wait and hear additional information on this item. She asked when it will be known if the central offices are going to be incorporated into the new high school. Mr. Cronin stated that the feasibility study is currently ongoing for the building. By October 2024, there should be more information on this. Ms. Barry suggested a timeline or flow chart for Town Meeting and those who may want to see this information visually. Mr. Malloy asked if the Board would like to IP this item for this Town Meeting. Mr. Pato stated that he would like to move this forward for this Town Meeting for design work, while also understanding that a larger conversation regarding this building needs to occur. Mr. Lucente agreed. In response to a question from Mr. Sandeen, Mr. Malloy stated that he would proceed with this but not sign any contracts until after the design comes back to the Board for review and approval. Mr. Sandeen agreed with moving forward in this way. Ms. Hai stated that, to be able to execute on any project in a timely manner, this appropriation needs to be in existence. If the Town ends up going a different route, the appropriation will simply not be expended. The Board took positions of four in favor, and one still a wait on this Article.  Amendment - 2023 ATM Article 10: Appropriate for the FY2024 Community Preservation Committee Operating Budget and CPA Projects o b.) Munroe Center for the Arts- $6,635,191 The Board discussed Article 10a, the Stone Building. Mr. Sandeen stated that based on the Capital Expenditures Committee and Appropriation Committee concerns and recommendation for this item, he has changed his position to a no. Mr. Cronin explained that this funding is for design of the building. This will allow for an architect who specializes in restoration to come in to aid in the design. Ms. Barry stated that she remains a wait on this item. Mr. Lucente, Ms. Hai, and Mr. Pato stated that they remain yeses on this item. The Board discussed Article 10b, Munroe Center for the Arts. Mr. Sandeen noted that an amendment has been proposed that the Monroe Center for the Arts design will be done under the Integrated Building Design and Construction policy. He asked if there is a need for this amendment. Mr. Malloy stated that he believes this amendment is unnecessary. Regarding the Lincoln Park fields improvements Article 10i., Ms. Hai noted that there are two different amendments proposed at this time. These will be addressed by the Board on Wednesday. Dr. Heiger-Bernays noted that the Board of Health voted on item 10i. The Board of Health recommends a decrease in toxic substances across Town, including examining the impact of the synthetic turf with respect to this objective. This statement was approved unanimously by the Board of Health. Melissa Battite stated that the working group is committed to collaborative work on this item. Ms. Barry noted that she is opposed to the natural grass amendment due to playability and accessibility. She is in favor of the other amendment. Ms. Hai agreed with these positions. She noted that she believes there was an issue regarding placing natural grass over the capped landfill. Mr. Pato and Mr. Sandeen stated that they are in favor of both amendments. Mr. Lucente stated that he is remaining a wait on both amendments. The Board discussed the proposed amendment to the Munroe Center of the Arts and stated that they were unanimously in support. DOCUMENTS: Art 10b amendment Lamb or CEC 3.23, Select Board Working Document - Positions 2023ATM, mModerator's Proposed ATM Schedule (as of March 25, 2023) 3. Liquor License – Change of Manager - Bertucci's Restaurants, LLC d/b/a Bertucci's, 1777 Massachusetts Avenue Ms. Hai explained that Bertucci’s Restaurants, LLC d/b/a Bertucci’s has submitted all the necessary paperwork requesting approval for a Change of Manager on their All-Alcohol Common Victualler Liquor License. The proposed manager, William Wells, submitted a current Alcohol Awareness Training Certificate. The required CORI check has been completed. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve Bertucci’s Restaurants, LLC d/b/a Bertucci’s application for a Change of Manager naming William Wells as Manager and upon ABCC approval, issue an updated Liquor License to Bertucci’s Restaurants, LLC d/b/a Bertucci’s, located at 1777 Massachusetts Avenue reflecting the change of manager. DOCUMENTS: Bertucci's Change of Manager LLAmendment Application ADJOURN VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at 7:15pm. A true record; Attest: Kristan Patenaude Recording Secretary