HomeMy WebLinkAbout2023-01-12-PBC-minTOWN OF LEXINGTON
Permanent Building Committee
Permanent Members
Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman,
Peter Johnson, Philip Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill
Police Station Members: Semoon Oh, Wendy Krum
Associate Members: Curt Barrentine, Henrietta Mei
PBC Minutes for the meeting held on: 1-12-23
Meeting was held remotely via Zoom
Members Present:
Jon Himmel, Charles Favazzo, Phil Coleman, Celis Brisbin, Elizabeth Giersbach, Fred Merrill, Wendy Krum, Curt
Barrentine, Henrietta Mei
The PBC Meeting was called to order at 5:00pm
Meeting Minutes
The minutes for 10-25-22 Meeting were distributed earlier in the week. A few edits were discussed and will be
corrected in the minutes.
Westview Update
DPF provided an update on the Westview Project.
Roofing is tight to the edge and exterior wall openings have been covered in poly in the admin building. Mason is
continuing and those areas of work are being tented and heated as necessary. Plumbing rough is 70% and Masonry
work is 95%. Interior framing at Admin buildings is complete.
HVAC rough, Electrical rough, electrical secondary and overhead door framing at openings will all take place over the
next several weeks.
Police Update
DPF provided an update on the Police Project.
All Demo and hazardous removal work are complete.
Excavations and footings / foundation work is ongoing.
Oil found in soil near area where a UST was removed in 2017.
Soil tests are being evaluated currently. DPF advised that borings were being performed the next day with PID readings
to measure extent of any further contaminants. (*The day after this meeting DPF notified the PBC that PID test were as
expected and no further excavations or soil removals would be required).
For upcoming work, the first Steel sequence is arriving in February, with the overall sequence plan is 2/3/23 thru
3/30/23
Under slab utilities start in April 2023
A question was asked about availability of electrical items such as panels and switch gear.
DPF advised that they are not aware of any materials delays at this time. DPF understands that the majority of electrical
equipment for Westview is already in hand. For the Police project long lead items are being tracked, but again no know
serious delays expected.
It was asked if weather protection was included in the specs. DPF advised that the specifications do include specific
weather controls for construction activities.
Update on School Building Committee Meeting
The previously scheduled School Building Committee meeting was canceled and will be re-scheduled. Although there
was some brief discussion on the completion of the Enrollment Certification, which was executed between the School
Department and the MSBA. The final agreed upon Design Enrollment (DE) for the High Scholl is 2,395 students.
It was asked what the methodology was that determined this number and if recent Town developed projection
methodologies were used. Further now having the DE, do we know the formula the MSBA uses to project necessary
building size.
Both Mike C and Kathleen L. (Chair of School Building Committee) discussed the process of methodologies and
calculations used to arrive the final Enrollment Certification. Mike C also pointed out that the number that MSBA comes
up with for estimated square footage is a starting point and building and program needs cause adjustments and
negotiations with those square footages. Kathleen pointed out that the Lexington High school population is much
higher than many communities of a similar size and so our high school will be larger than similarly sized communities.
In response to a question Kathleen pointed out that a “Yes” committee will be developed to start educating the
community on the project / building needs.
Integrated Design
Jon received a note from the Sustainable Lexington Committee (SLC) chair that the SLC had drafted a summary of items
they proposed to update in the Integrated Design Policy (IDP). Jon suggested that PBC would like to review the actual
language being proposed, the Jon and Chuck will meet with the chair and rep from SLC to review the proposed changes
and language and then bring it back to the PBC.
Jon discussed the Bridge Document that was previously agreed upon and also prepared a couple of slides about the
MSBA required modules and their impact on the High School project Schedule.
The discussion included the following thoughts;
• The Bridge document and the updated IDP should be made available to or part of the RFQ for both the OPM
and Architect when hired for the High School project.
• The town might consider hiring a conceptual estimator and have the architect lead Value Engineering
workshops during the design process.
• There should be community brainstorming sessions at the early stages (50 days) into the feasibility and
Schematic design phases.
• The Bridge document should include the lessons learned from prior projects and be part of the RFQ.
• It was pointed out that the RFQ is a MSBA document that we may have to append our items.
• It was asked who controls the schedule during this module process and DPF replied that the MSBA drives the
schedule.
• It was asked if a listing existed of all the committees and users exists that could be referenced. Jon indicated
that a matrix of this sort had been develop a few years ago and he would see if he could locate it. It was
suggested that Traffic and Recreation might be two important early participants.
•
It was discussed that we already have a Town Meeting authorization for 1.8 million to take us thru feasibility and there
will be additional appropriations in FY 25 and 26.
The issue of projected costs came up and DPF stated that early numbers were based upon a $900/sf cost. It was
suggested that construction escalation may not be included in these possible project costs and it was suggested that
these numbers should include 5 to 6% escalation for each year going out.
The Chair suggests that a draft schedule be prepared, others agreed however a Bridge Document and the updated IDP
are of paramount importance to be available for the MSBA RFQ for OPM and Architect.
Celis indicated that there were about 6 primary edits to the IDP proposed and he suggested an offline (no quorum)
meeting between chairs for the initial review before coming to the full committee(s).
Jon and Chuck would coordinate with SLC chair.
Motion to adjourn, all approved.
Next meeting 2/9/23