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HomeMy WebLinkAbout2022-10-25-PBC-minTOWN OF LEXINGTON Permanent Building Committee Permanent Members Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman, Peter Johnson, Philip Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill Police Station Members: Semoon Oh, Wendy Krum Associate Members: Curt Barrentine, Henrietta Mei PBC Minutes for the meeting held on: 10-25-22 Meeting was held remotely via Zoom Members Present: Jon Himmel, Charles Favazzo, Peter Johnson, Phil Coleman, Celis Brisbin, Elizabeth Giersbach, Semoon Oh, Wendy Krum The PBC Meeting was called to order at 5:00pm Meeting Minutes There were no minutes for review this evening. Westview Cemetery A very brief updated was provided to say that the project was moving along, without great delay. There appear to be no major material shortages or delays with Electrical, we are waiting on some updates on the hvac equipment but otherwise things are positive. Still working with Eversource on providing new service to the site, approved change order to GC for Duct bank on primary service that Eversource refused to perform. Steel frame is going up. Police HQ Project Update DPF advised that the Hosmer House sale was fully approved and we were coordinating with the buyer’s house mover with the expectation that the house would be moved by 11/1. It was asked if the fence at the circular drive needed to eliminate the use of the sidewalk. DPF stated that portions of the sidewalk were being removed and would be replaced upon final improvements to grade in the area. The current site activities and upcoming events were identified. An inquiry was made about the status of a project schedule and DPF explained that a 90 day schedule was generated while the full schedule was being developed. Project Status was reported below: Ongoing Activities • Perimeter Fencing established • Abatement ongoing –Interior complete this week, roofing next week • Hosmer House relocation –Began work this week • Building Permit has been issued by TOL Upcoming Activities • De-Energize existing facility –Complete by end of week • Field Office trailers –To be delivered next week • Concrete foundations –Concrete precon meeting tomorrow. Mobilize next week • Existing Building Demolition –Target mobilization week of 11/7 Solar Canopy Tecton reviewed the Solar Canopy presentation that was previously presented to the HDC in search of design feedback. Stakeholder comments were reviewed from Fletcher field master plan and stakeholder meeting. Enhancing the use of Fletcher Field: • Activate a prominent site at the east approach to Town Center. • Enhance existing public events and establish permanent infrastructure for additional organized uses. • Provide for expansion of current organized public events due to increased popularity. • Creating an inviting and safe green space for casual day-to-day public use. A very brief review of the projected solar area calculations and panel types. Tecton reviewed Options D and E which were developed out of feedback received from members of the HDC and continued design work. The Overall canopy design was “lightened” from previous versions and one member of the HDC said it was reminiscent of a garden structure. Slides were reviewed showing multiple views and schemes with and without a “mass ave leg”, which would be a canopy structure over the parking to the east of the new police station and perpendicular to mass ave. PBC comments included: Likes the simplified design but will require careful planting placement and selections Likes the Mass ave leg and what it does for Fletcher Field. Nicely done, likes the Mass Ave leg. Looks like another building, is that what is wanted? The height of the canopy was questioned and if it matches the height of the Fire station overhead doors. The reply was that it met or was higher than the 14 ft high apparatus doors. It was suggested that the canopy be restricted to that height. It was strongly suggested that the canopy design be priced prior to the presentation to the Select Board so the Board would be “seeing the entire picture.” One member had seen a solar canopy example where there was a space between each row of panels and thought that would be worth looking at. It was asked why the radio tower was the height it is. DPF replied that the spec that was used in the Town’s RFP for the tower dictated the height, which was 120 ft, and enabled line of sight transmission to other town emergency antennas. PBC asked if ATM was the target for funding the canopies and if so what was the schedule. The architect briefly reviewed the likely schedule which includes completing foundations and sub-surface design so that pricing can be obtained for early spring work, with phase 2 being the steel frame work and solar canopy, for a Bid. As well as develop estimates for both for Town Meeting. It was recommended that a conceptual estimate be developed by mid-December or early January, if Tecton could arrange this with its estimator, in advance of a lot more design work. It was asked if we should have estimates available for the final HDC approval in order to get a check if the budgeted cost are still in line with the number previously shared with the Select Board. The cost of this pv canopy will certainly be greater than normal industrial looking pv canopies that have no place in the center of town. It was suggested that a list of cost benefits be assembled that “assign” value to the historic precedent for design/HDC concerns, supporting the Farmer’s Market, skating rink and potential other town recreation. There was some general conversation about possible costs and payback, and it was agreed that in other locations there is a more straightforward design and cost and here on this site there are enhancements and it would be important to make that known in the funding request and why that those enhancements are important on this application. Further that some effort to understand what the driver is behind the extra costs over a typical canopy are, ie what is the premium. LHS Project Status PBC Chair provided a brief update on the School Building Committee (SBC) The first School Building Committee was held. A Chair and vice chair were selected. The next SBC meeting was set for November. It was asked what the relationship would be between the SBC, the PBC and the Sustainable Lexington Committee (SLC). DPF stated that the SBC is a MSBA term and that he believes they will be the face for the MSBA but expertise will come from PBC and SLC to the SBC. Celis commented that he believes an SLC member was intended to serve on the SBC Integrated Design Jeff from Tecton was asked if he would come to the next meeting and provide some feedback or lessons learned from his involvement on Lexington projects and our Integrated Design Policy (IDP). The focus of the next meeting should be on the IDP and the need for an update. The next HDC hearing will be on 11/6/22. Motion to adjourn, made and 2nd.