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HomeMy WebLinkAbout2023-03-09-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—MARCH 9, 2023 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 8:30 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F. Perry Sue Rockwell Mark McCullough Melinda Walker Maureen Rynn 2. APPROVAL OF MINUTES Approval of Minutes of Regular Meeting of January 12, 2023 Upon motion by Richard F. Perry and seconded by Mark McCullough, the Board voted to approve the Minutes of the Regular Meeting of January 12, 2023, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn 3. PUBLIC COMMENT NONE 4. FINANCIALS A.)Approval of Bills and Checks paid in January 2023 Upon a motion by Maureen Rynn and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for January 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn B.) Approval of Bills and Checks paid in February 2023 Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for February 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Mark McCullough Melinda Walker C.) Maureen Rynn D.)February 2023 Financial Report Caileen noted that in our 689 program we had unanticipated sprinkler repairs of over $6,000.00. Otherwise, our budget is on track. Upon a motion by Richard F. Perry and seconded by Maureen Rynn, the Board voted to accept the February 2023 Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn 5. EXECUTIVE DIRECTOR'S REPORT A.) Administrative Updates Caileen reported the following: • MassNAHRO produced and publicized a position paper outlining the four areas of need facing public housing. This document was shared with the new Governor and Secretary. • MassNAHRO is partnering with GBIO, a faith based organization, to assist in organizing and campaign for significant state budget allocations. This is the first time MassNAHRO has partnered with another agency in such a capacity. • Caileen shared the impact of the MBTA Communities legislation that some housing authorities have experienced when their Town's have not been in compliance with the State benchmarks. Currently, Lexington is in compliance but there is concern that at future Town Meeting there may be push back. • Lexington and Acton have hired a part-time RSC. He will begin on 3/16/23. • MassNAHRO Legislative Day is scheduled for March 28. Caileen has set up a meeting with Rep. Ciccolo and is reaching out to the other Rep's and Senators. 6. OLD BUSINESS 2 A.) Approval of Certificate of Final Completion and Final Payment—Marino Construction Consideration of request by the Executive Director to approve the Certificate of Final Completion and Final Requestion in the amount of$53,820.47. Caileen informed the Board that all punch list items are completed. The 12 month warranty date has been established as of January 23, 2023. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to Approve the Certificate of Final Completion and Final Payment to Marino Construction in the amount of$53,820.47. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn 7. NEW BUSINESS A.) RFP for Fuel Oil and Service Contracts Consideration of request by the Executive Director to approve and enter into a three year contract with Devaney Energy for 42 fuel oil and 19 separate service contracts to service our 17 federal public scattered family housing units. Devaney Energy was the lowest responsive and responsible bidder with $0.3790 over the tank wagon gallon price for 42 fuel oil and $358/contract. Caileen and the Board discussed possible heating alternatives for the scattered site homes, such as air source heat pumps. Caileen explained how the service contracts work and what is covered. It includes the 17 scattered homes as well as 25 and 27 Bedford St. The LHA has contracted with Devaney Energy in the past and are satisfied with their work. Upon a motion by Nicholas Santosuosso and seconded by Melinda Walker, the Board voted to Approve the three year contract with Devaney Energy for 42 fuel oil and 19 separate service contracts to service our 17 federal public scattered family housing units with $0.3790 over the tank wagon gallon price for 42 fuel oil and $358/contract. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn 3 9. ADJOURNMENT 9:37 A.M. A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 4