HomeMy WebLinkAbout2023-03-29-CEC-min Minutes of the
v,sM Lexington Capital Expenditures Committee (CEC) Meeting
xx
March 29, 2023
APRIL 19"
Location and Time: Cary Memorial Building, Ellen Stone Room; 6:30 P.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee;
Rod Cole; Michael Boudett; & Lisah Rhodes
Members Absent: None
Others Present: None
Documents Presented:
o Notice of CEC Meeting, March 29, 2023
Call to Order
Mr. Lamb called the meeting to order at 6:45 A.M. (Mr. Kanter had been present at 6:30 p.m.
for any responders at the posted time; all members had been advised.)
Further Review of the Committee's Position on the 2023 ATM, Article 10(a), Stone
Building Design and Repair
Mr. Lamb initiated a long discussion to follow-up on the discussion at the last meeting on
March 27th. (It had ended with an expressly informal vote of 3-3—rather than the earlier,
formal, 6-0 against.)
The conversation during this meeting reconsidered, not necessarily in order nor strength, the
factors for this project. Included, but not necessarily all included nor those include necessarily
of significance to all members:
o No-current-assigned Tenant (just potential).
o The need for this funding when our Town has many pending other projects which have
long-time-demonstrated alternative uses.
o The importance of not prior Town's Integrated Design Policy actions to govern the
prior actions before hand and earlier than this now-being-proposed funding and
starting actions.
o The general level of confidence in beginning the proposed funding with a $10.9 million
cost projection for the total project; and
o The multi-phased construction plan—in part to acknowledge the formal absence of a
Tenant and its requirements.
After that extended discussion, a formal vote was taken. Result: Opposed 5-1.
Other Positions Now Held or Taken by This Committee Relevant to the 2023 ATM
o Amendment that if Article 10(a) (Stone Building) should fail, its CPF funding would be
used to reduce the debt funding under Article 10(b), The Monroe Center for the Arts
(MCA). The Approve, 6-0 position, holds.
o Amendment with Article 10(b) (MCA): "project will adhere to the Town's Integrated
Design Policy processes within the funds available."The Approve, 6-0 position, holds.
Page 1 of 2
Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 29, 2023
o Amendments Article 10(i) Amendments (1) Change to Grass & (2) Recommendation
of Working Group.
a) The Committee (6-0) continues to hold no support for (1)(Grass). We have a
great respect for our colleague Jeanne Krieger and her intent, however that would
be a misuse of Capital funds.
b) However, it revised its position on (2)(Working Group authority) from no support
(6-0) to approval (6-0) if the Amendment language is modified with: (1) Any
recommendation of the Working Group must be found acceptable to the
Recreation Committee and (2) identified as"non-binding" in case it is deemed not
to be legal.
Completing Formal Recording of All Changes in PositionsNoting Since the Last
Formal Report
Mr. Kanter advised that any formal change from our last report (currently our Corrected
Report released March 27, 2023)—such as is the vote on Article 10(a) (Stone Building)—
needs to be reported after our last report. He will work with our Chair to build the means for
that reporting. It was accepted (6-0) that should be done as prepared by our Chair and Vice
Chair.
Mr. Kanter confirmed that Mr. Lamb has the fully signed copies of our initial Report, our Errata
sheet on that Report, and yesterday's Corrected Copy (released March 27, 2023) to submit
when called upon under Article 2 for our documents to be received and placed on file.
Member Concerns and Liaison Reports
Mr. Lamb announced that he had received a message that the Select Board had voted to
amend the Housing Partnership Board (HPB) charge; one change included adding a member
of our Committee as a liaison to the HPB. He acknowledged that it appears to be relevant to
our Committee's interests, but he appreciates we already have a long lists of formal liaisons
so another may well be too trying—and we could report that. Mr. Cole volunteered as he has
interest in that venue and is willing to undertake that liaison role so he will be reported as our
formal liaison. That was supported by all the other Members—and there was no interest in
any other changes to our "Subject Areas & Liaison Assignments. (Mr. Kanter will reissue that
document with Mr. Cole's additional liaison role as of that date and also advise the Town
Clerk's Office as so reporting such assignments are the responsibility of the assigning body.)
Adjourn
A Motion was made and seconded at 7:15 P.M. to adjourn. Vote: 6-0.
These Minutes were approved by the CEC at its meeting on April 3, 2023.
Page 2 of 2