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Frederick DeAngelis, Chair
Christian Boutwell, Vice Chair
Lisa O'Brien
Carl Fantasia
Claire Sheth
Weiwei Li
Renen Bassik
January 30, 2023
Town of Lexington
Recreation Committee
Tel: (781) 698-4800
Fax: (781) 861-2747
recreationcmte@lexinp,tonma.gov
To: Select Board, Town Manager's Office, Appropriation Committee, Capital Expenditures
Committee, School Committee, Recreation Committee
Cc: Dr. Julie Hackett (Superintendent of Schools), Melissa Battite (Director of Recreation and
Community Programs), Dave Pinsonneault (Director of Public Works), Mike Cronin (Director of
Public Facilities)
RE: Minuteman Hitzh School Athletic Complex RFP
The Recreation Committee has recently become aware that on January 17, 2023, the Minuteman
Regional Vocational Technical School District released a RFP for an athletic facility partner to
complete the final phase of development of the athletic facilities at Minuteman High School
(MMHS) in exchange for a long-term lease.
In brief, the RFP seeks a partner that will cause to be completed the final phase of the athletic
complex development (seating, PA system, field building, tennis courts) in exchange for a 10 -year
lease (with two 5 -year lease extension options) for use of the facility exclusive of MMHS activities.
The complete RFP is appended at the end of this memo.
The Recreation Committee urges the Town to undertake all due diligence to evaluate this RFP and
to pursue the submission of a bid to enter this partnership ivith MMHS if at all feasible
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
The Comprehensive Study of Athletic & Outdoor
Recreation Facilities (2021-22)*, which itself was born
out of the uncertainty regarding the demand for field space
that arose during prior Town discussions of an athletic
facilities partnership with MMHS, has documented that at
baseline Lexington operates at a substantial deficit in
available athletic field hours relative to user demand.
At the recent Select Board Summit meeting, the
anticipated closure of Center Recreation Complex south
of the track for a construction lay down area during a high
school building project (hatched area in photo) was
described. As a result of such a closure, the Town will lose
its only varsity baseball field, only varsity softball field,
only football field, only junior varsity baseball field, the Fitzgerald little league field, and the
Worthen Road field. In addition to the obvious and direct impact on baseball, softball, and football,
the closure of these fields will also result in the loss of approximately 20% of all available rectangle
athletic field hours in Town. Given the aforementioned baseline field deficit in Lexington, there is
quite simply no capacity to absorb these closures, and they will have a profound negative impact
on the operations of all current field users in Lexington.
The potential benefits of a partnership with MMHS to lease their athletics facility are many and
address not only the acute impact of the LHS building project but also some other simmering
recreation issues including:
• a tenable solution to the closure of the varsity baseball field;
• a tenable solution to the closure of the varsity softball field;
• a tenable solution to the closure of the football field;
• a mitigation of the closure of approximately 20% of athletic field hours;
• a potential mitigation of deficiency in opportunities for pickleball;
• a potential reduction in the impact of pickleball on abutting neighbors;
• a potential reduction in the impact of athletic lighting on abutting neighbors;
• a potential source of revenue to replace $100K estimated Recreation EF losses during closure;
• and a potential long-term mitigation of the baseline field availability deficiency in
Lexington.
We recognize that this MMHS partnership RFP is unexpected and unplanned for and ultimately
may be untenable, but we feel it is worthy of a rapid mobilization of effort to give it all due
consideration as it may represent a unique, one -of -a -kind, solution to some of the impacts of the
looming athletics facility closures.
2
k https://www.lexingtonma.gov/Docu mentCenter/View/5182/Comprehensive-Study-of-Athletic-and-
Outdoor-Recreation-Facilities-2021-2022---Final-Report
Finally, in the event that submission of a bid to the RFP is deemed impossible, we urge the Town
to initiate conversations with MMHS to define what access to MMHS facilities will remain
available to Lexington as a member town following MMHS acceptance of a partner through this
RFP and to determine how Lexington might secure such access for the duration of the LHS project.
On behalf of the Recreation Committee,
Rick DeAngelis (Chair)
Christian Boutwell (Vice Chair)
THIS PAGE INTENTIONALLY BLANK
MINUTEMA-N
HIGH SCHOC- .._ �wE-V,, , Fl ,, -)N i,—l7
MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT
REQUEST FOR PROPOSAL
23-02 Phase 2 Minuteman Athletic Complex Development
LOCATED AT
758 MARRETT ROAD, LEXINGTON, MASSACHUSETTS
Date Issued: January 17, 2023
Due Date for Responses: Tuesday, February 7, 2023, Applications will be accepted no later than 10:00
pm, at Minuteman Regional Vocational Technical School, Office of the Assistant Superintendent
of Operations & Facilities, Lexington, MA 02421.
LATE PROPOSALS WILL NOT BE ACCEPTED.
This Request for Proposals was developed in accordance with the requirements of Massachusetts General
Laws Chapter 30B, Section 16.
Richard J. Ikonen, MBA. MCPPO
Assistant Superintendent of Operations & Facilities
7811274-1018
rikonen@minuteman.org
1
LEGAL NOTICE
REQUEST FOR PROPOSAL FOR LEASE OF ATHLETIC FACILITIES
The Minuteman Regional Vocational Technical High School District (Awarding Authority) invites
sealed proposals from organizations that wish to partner with the Awarding Authority to complete the
construction of the Bid # 23-02 Phase 2 Minuteman Athletic Complex Development plan and subsequently lease
facilities for ten (10) years or longer.
Specifications and proposal forms may be obtained on or after January 17, 2023, beginning at 10:00 a.m.
from the Minuteman Regional Vocational Technical School website, in person or through email to
rikonen@minuteman.org in the Business Office:
Minuteman Regional Vocational Technical School
Business Office
758 Marrett Road
Lexington, MA 02421
Phone: (781) 274-1018
Monday - Friday, 7:00 a.m. to 3:00 p.m.
Proposals will be received up to 10:00 a.m. on February 7, 2023, and will be publicly recorded at
that time it is received at the address shown above. If at the time of the scheduled bid opening, the
School Department is closed due to inclement weather or other unforeseeable events, the bid
opening will be postponed until 10:00 a.m. on the next normal business day. RFPs will be accepted
until 10:00 a.m. on that date.
The Awarding Authority reserves the right to waive any informalities in proposals submitted and to accept
any proposal or part thereof, and to reject any and all proposals, or any part of any proposal if it be in the
interest of the Minuteman Regional Vocational Technical School District to do so.
A contract is expected to be awarded within 30 workdays of the public recording.
The Minuteman Regional Vocational Technical School District extends contract opportunities to
Minority/Women Businesses. Minority/Women Business Enterprises are encouraged to
participate.
THE MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT, MA IS
AN EEO/AA - H/WBE EMPLOYER
MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT
REQUEST FOR PROPOSALS (RFP)
INTRODUCTION
1. Title
Completion of the Athletic Complex and Field House on land owned by Minuteman Regional Vocational
Technical School District, located at 758 Marrett Road, Lexington, MA. 02421. The initiative is referred
to as Phase 2 Minuteman Athletic Complex Development.
2. Purpose of the RFP
Minuteman Regional Vocational Technical School District (Awarding Authority) is seeking proposals
from qualified firms that will be willing to complete the construction of the athletic complex in exchange
for a ten (10) year non-exclusive lease of said facilities with two (2) options for five (5) -year extensions
of the lease. It is also understood that the Awarding Authority's needs of the facilities take priority and
only thereafter will the successful bidder be able to utilize the facilities.
The next phase of the construction project includes stadium seating, a field house, a public address sound
system, and six tennis courts. This part of the project has already been approved and plans are available.
Successful bidders will need to secure construction permits from the towns of Lexington and Lincoln since
the project encompasses land situated in both towns.
3. Background
Established in the 1970s, the Minuteman Regional Vocational Technical School District is an award-
winning public high school located in the heart of Lexington, Massachusetts, just west of Boston, in a
district that is steeped in Revolutionary War history. The school sits on a 66 -acre campus just west of
Route 128 / I-95 at the intersection of Massachusetts Avenue and Marrett Road (Route 2A). As a regional
vocational -technical high school, Minuteman serves students from a select group of member towns' and
from a host of non-member cities and towns in Eastern Massachusetts.
The Minuteman School District owns 66 acres of land on the high school campus in Lexington. This highly
coveted property is close to I-95, which is home to several technology and biotech companies, as well as
a variety of other industries.
Minuteman is a four-year public high school accredited by the New England Association of Schools and
Colleges (NEASC). It offers a wide range of state -approved career and technical education programs and
rigorous academic offerings. Minuteman programs operate under the auspices of the Massachusetts
Department of Elementary and Secondary Education (MA DESE) and Massachusetts General Laws
Chapter 74.
Over the years, Minuteman has distinguished itself by building a reputation for excellence. Its students
consistently excel on the larger stage and have won numerous awards at state and national competitions.
In 2018, Minuteman was recognized as a "National Blue Ribbon School," one of only three vocational
schools in the country to earn that distinction. In addition to its primary curricular offerings, the District
and the High School maintain a number of partnerships with other educational institutions, such as UMass-
Lowell, Middlesex Community College, and private businesses.
In late 2016, voters in the Minuteman School District overwhelmingly approved funding for a brand-new
school to replace the one built more than 45 years ago. With financial assistance from the Massachusetts
School Building Authority (MSBA), the new $144.9 million -dollar school opened in 2019. This RFP does
not involve the current MSBA-approved construction project in any way.
Under special legislation, H.4503 passed by the Massachusetts legislature in June of 2018 and
subsequently signed by the Governor in July of 2018, Minuteman received the legal authorization to
develop the remaining unused land for other purposes, as long as those purposes are supportive to the
operation of a high school and compatible with Minuteman's mission.
I As of July 1, 2022, the District includes nine member towns: Acton, Arlington, Bolton, Concord, Dover, Lancaster, Lexington,
Needham, and Stow.
4. Site Description
A. Location: The Athletic Complex is located at 758 Marrett Road (Route 2A) in Lexington,
Massachusetts. The existing Athletic Fields are situated about 600 ft. south of Route 2A; separated
by wooded land.
The town boundary of Lincoln/Lexington runs through the Athletic Complex site. Approximately
the eastern two-thirds of the site is located in Lexington, and the western third is in Lincoln. Two
driveways allow access to the school site from Route 2A and are located near the northwestern
and northeastern corners of the site.
This next phase will complete the Athletic Field Complex, which started in 2021. Presently, there
are three multi-purpose synthetic fields; the first is the main field which has a full-size field which
had can be used for football, soccer, field hockey, and lacrosse, the next field has a full-size
baseball diamond, as well as a full-size football/soccer field, and the last field has a full-size
softball diamond and a half -sized football/soccer field. There is an 8 -lane "rubberized" track
which encircles the main field, as well a as pole vault pit, high jump area, long jump pit, and discus
cage.
B. Size: The Athletic Complex and Field House project consists of roughly 16 acres of fields and
courts within the larger Minuteman School property.
C. Schematics & Maps: Site plans for the proposed Complex are included in Appendix A.
D. Description of Bleachers, Field House, etc.: The Proposed bleachers, tennis courts, and field
house at Minuteman RVTHS is the final phase of the now three -year-long construction project
for the new Minuteman Regional Vocational Technical High School.
Proposed work includes the construction of new 1,200+ seat bleachers with press box and
accessible lift, and public address sound system. The Complex will also include amenities for
spectators and players, such as a 5,700 -square -foot field house building.
The field house building will provide space for required restroom facilities, as well as team
rooms, concessions, maintenance storage, and utility rooms. The building will be a heated, single -
story masonry construction building with a low slope pitched roof. Sewer, gas, and water services
will be provided by tapping into the existing services under the southern loop road on site to
remain.
In addition, south of the track and field venue, the school is proposing to build six lighted post -
tensioned concrete tennis courts.
EXPECTATIONS RELATED TO THE USE OF THE FACILITY
4
A. Scheduling needs: A primary use of the facility must be in support of the Minuteman Regional
High School interscholastic athletic programs and physical education curriculum, as well as
Minuteman RVTHS member towns and partners. The use must not interfere with the
educational/extra-curricular programs of the school district.
B. Density of Use: The facility will be able to conduct competitive events on the four (4) multipurpose
athletic venues at any time for typical youth, high school, and adult events. Use of all four venues
simultaneously may be limited on occasions where major events are hosted, requiring maximum
access to parking, concession areas, and traffic considerations. Decisions regarding limitations of
use will be determined by the Minuteman RVTHSD.
C. Expectations for Parking/Future Recreational Use: The District may be issuing an RFP for
potential further development on the southwest end of the campus targeted to attract campus -centric
entities in the areas of workforce development, secondary educational institutions, and/or fitness
and wellness facilities. Potential development partnerships in this phase may require shared
resources of parking and facilities to maximize owner value.
GUIDING PRINCIPLES & GOALS
Through the development and operation of the Complex, Minuteman is seeking to achieve the following
goals:
A. Provide athletic facilities on the Minuteman campus that are:
1. Compatible with Minuteman's mission.
2. Supportive to the operation of a high school; and
3. Revenue -generating or otherwise self-sustaining.
B. Provide state-of-the-art athletic facilities that can support a range of activities that align with the
needs of the Minuteman School District community, its partners, and local athletic
organizations/events.
C. Engage diverse populations, with an emphasis on disadvantaged youth, a mix of gender
participation, and a balance between community/public access and student use.
D. Maintain the facility at an exceptional level.
E. Operate without any subsidy from the Minuteman Regional School District.
F. Are sustainable, fiscally responsible, and operationally transparent.
G. Maintain Americans with Disabilities Act (ADA) compliance.
ADMINISTRATIVE INFORMATION
Background on RFP
The competitive method used for this procurement of services is a Request for Proposal (RFP) as outlined
in M.G.L. Chapter 30B. Section 16 Real Property: Acquisitions and Disposal. A proposal submitted in
response will be reviewed for compliance with the RFP's stated qualifications and services. Every
proposal must establish, in writing, the bidder's ability to perform the RFP's requirements. Every proposal
will be scored based on the criteria described in Section VII, Evaluation Criteria.
Questions about RFP
Questions requiring consideration shall be answered in an addendum delivered to all Bidders in
attendance at the required pre-bid conference. This list of questions and answers will be distributed no
later than February 2, 2023.
Cancellation of RFP
The Awarding Authority reserves the right to do any of the following: cancel this RFP, modify this RFP
as needed or reject any and all proposals received in response to this RFP.
Terms of the Contract
The contract will be effective for ten (10) years with an option to renew for up to two (2) additional five
(5) year extensions, subject to certain terms and conditions including without limitation no subletting. All
scheduling for the use of the facilities is to be completed in collaboration with Minuteman.
RFP in Final Contract
At the Awarding Authority's discretion, the content of this RFP will be incorporated into the final
contract.
Verbal Communication
Any verbal communication from an Awarding Authority employee concerning this RFP is not binding
on
the Awarding Authority, and shall in no way alter a specification, term, or condition of the RFP.
Bidder's Cost
The cost of developing a proposal is each bidder's responsibility and cannot be charged to the Awarding
Authority.
Addendum
If it is necessary to amend this RFP, the Awarding Authority will mail or e-mail a written addendum to
all parties in receipt of the RFP. Any Addendums will also be posted on the District's website. The
Awarding Authority is to mail any addenda on or before February 2, 2023, to all persons on file who
have requested the RFP documents.
Proposal Submission Date
Each bidder is solely responsible for the delivery of a proposal to the Awarding Authority. The Awarding
Authority will not accept late proposals.
Methods to Deliver Proposals
A bidder may deliver a proposal by mail, in person, or by messenger service. If a bidder chooses either of
the last two methods, delivery must be made during normal business hours.
Contact Person
Questions or clarifications about the RFP should be directed in writing through email to
Richard J. Ikonen
Assistant Superintendent of Operations & Facilities
Minuteman Regional Vocational Technical School District
rikonen@minuteman.org
Monday through Friday - 7:00 a.m. to 3:00 p.m.
The bids will be opened publicly in the Superintendent's Conference Room of Minuteman Regional
Vocational Technical School located at 758 Marrett Road, Lexington MA 02421.
Withdrawal Notification
A bidder may, by letter to the Contact Person, withdraw or modify a submitted proposal prior to the
proposal submission date.
Standard Documents
Bidders are required to complete all documents and answer all the questions in the RFP. Incomplete
11
proposals will be considered non-responsive and will be rejected. The district reserves the right to allow
bidders to correct minor informalities.
Proposals
On the proposal submission date, all proposals and related material submitted in response to this RFP
become the property of the Awarding Authority and a public record.
Immaterial Defect
The Awarding Authority may waive any immaterial defect or deviation contained in a bidder's proposal.
The Awarding Authority waiver shall in no way modify the RFP or excuse the successful bidder from full
compliance.
Sub -Contractors
If a bidder intends to use subcontractors to conduct any of the work described in the proposal, the bidder
must identify the subcontractors in its proposal. The bidder must provide a summary of each
subcontractor's qualifications, experience, and duties that would be performed under Section V, Work
Statement.
Drug -Free Workplace
By signing the final contract, the successful bidder certifies compliance with a drug-free workplace.
Americans with Disabilities Act
By signing the final contract, the successful bidder certifies compliance with the Americans with
Disabilities Act (ADA) of 1990, (42 U.S.C. 12101 et seq.) which prohibits discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
Conflicts of Interest
The Awarding Authority prohibits any activity that would constitute a violation of the conflict of interest
law (M.G.L. c.268A).
Award of Contract
The Awarding Authority will award the contract for this RFP to the successful bidder on or before:
February 14, 2023. The successful bidder will be determined by a selection committee based on bidder
qualifications, the quality of the program proposal, the cost of the program to participants, and the amount
of revenue the Awarding Authority will receive.
No contract hereunder shall be valid unless the successful bidder files a disclosure of beneficial interests
(M.G.L. c.7C, §38) on a form published by the Division of Capital Asset Management and Maintenance
(DCAMM),
No Contract Until Signed and Approved
No agreement between the Awarding Authority and the successful bidder is in effect until a contract has
been approved by Minuteman Regional Vocational Technical School's School Committee and signed by
the successful bidder and the Awarding Authority.
Site Visit
A walk-through of the area will be held on Tuesday, January 24, 2023, at 9:00 a.m. at 758 Marrett
Road, Lexington, MA. 02421. It is highly recommended that all prospective bidders or their
designated representatives attend this meeting.
Regardless of whether a respondent participates in this site visit, submission of a proposal will constitute
an acknowledgment that the respondent is aware of existing conditions at the property.
SUBMISSION EVALUATION AND SELECTION PROCESS
Instructions for Submitting Proposals
Proposals should be submitted in a sealed envelope containing seven (7) copies; one (1) signed original,
five (5) copies, and one (1) electronic version on a USB flash drive. All proposals may be subject to public
inspection under Massachusetts law.
All submissions must be received no later than 10:00 a.m. on Tuesday, February 7, 2023. The sealed
envelope should be mailed, or hand delivered during normal business hours (7:00 am to 3:00 pm;
Monday through Friday) to:
Minuteman Regional Vocational Technical School District
c/o Richard J. Ikonen
758 Marrett Road
Lexington, MA 02421
To avoid premature opening, Proposers shall label the exterior package or envelope:
BID# 23-02 Phase 2 Minuteman Athletic Complex Development.
The Awarding Authority intends to review each proposal based on the comparative evaluation and selection
criteria set forth herein before considering costs. Therefore, all reference to cost must be contained in a
separate sealed package marked "Cost Proposal" together with Attachment `A" — Lease/Purchase
Proposal Form. Any reference in the evaluation document to the cost or Fnancing of this project will be
grounds for excluding the proposal from further consideration. Proposals will be publicly opened at the
above time, with the name of each Proposer recorded. The evaluation and cost portion of the proposals will
remain confidential until a formal and finalized contract has been executed.
The Awarding Authority reserves the right to accept or reject any and all proposals, whichever is deemed
to be in the best interest of the Awarding Authority. Proposers may correct, modify or withdraw a proposal
by written notice received by the Awarding Authority prior to the time and date set as the deadline for
submission. Proposals received after the time fixed for receiving them shall not be considered and will be
returned unopened.
RFP Schedule
Key activities and times for this RFP are presented below:
RFP Posted
January 17, 2023
Walkthrough for RFP Respondents'
January 24, 2023 9:00 am
Deadline for Submission of Questions
January 30, 2023 10:00 am
RFP Response to Questions and Addendum (if
needed)
February 2, 2023
Deadline of Submission of RFP Response
February 7, 2023
Approximate Date of Award Announcement Week of February 20 — 24, 2023
• Walkthrough Location: Minuteman Regional Vocational Technical School, 758
Marrett Road, Lexington, MA 02421.
Response Submission Requirements
Minimum Evaluation Criteria
Responses that do not meet the Minimum Evaluation Criteria will be excluded from further consideration.
The Proposer must include the following information and attachments clearly identified and indexed:
Construction Costs Proposal Form, (Attachment "A" hereto) in a sealed package;
Tax Compliance Certification, (Attachment `B" (corporate or other legal entity)) hereto.
• An executed Certificate of Non -Collusion, (Attachment "C" hereto);
Insurance Certificate, (Attachments "D" hereto);
• Similar Contracts, (Attachment `B" hereto;
• Litigation History, (Attachment "F" hereto);
• Financial Statements, (Attachment "G" hereto).
Comparative Evaluation Criteria
Each proposal that meets the Minimum Evaluation Criteria will be further evaluated based on the
Comparative Evaluation Criteria outlined below. Proposers are advised to consider these Comparative
Evaluation Criteria when preparing their submission and submit sufficient information under each category
to permit the Awarding Authority to fairly and responsibly rate the proposals.
• Experience with the development of properties
• Financial capacity to complete the project
• Project Budget
• Likelihood of completing the project on schedule and in a timely manner
• Compliance with the Lease
The above comparative criteria will be evaluated by use of four rating categories as set forth by M.G.L.
Chapter 30B, Highly Advantageous, Advantageous, Not Advantageous, and Not Acceptable, and further
described in this RFP. The Awarding Authority reserves the right to conduct interviews with one or more
respondents in order to assist in the decision-making process.
The proposal narrative must contain the following information in a concise and clear manner:
A. Cover Letter
At a minimum, the cover letter should include the RFP title, the organization's name and submission date,
contact information, and the reason for the applicant's interest in the Minuteman Athletic Complex.
B. Team Identification
Experience and Background: Describe the experience and capabilities of all key members of the
organization's team and each person's role in the project. If there are multiple organizations involved in the
response, this section should clearly identify the role of each organization and its respective key staff.
0
(Resumes of key staff should be attached.)
C. Statement of Qualifications:
Background Information: Provide a description of the organization, including organizational structure and
identification of principal staff and governing board members.
Financial Capability: Provide a description of the organization's financial capability.
Please provide a plan demonstrating how the organization will obtain, or has access to, sufficient funds for
the development of the Complex. Proposals should also address the furnishing of applicable amenities and
equipment.
(Attach a letter from an independent auditor stating that the organization has the ability to finance the
proposal and that there are no ongoing concerns)
Agreement to Terms of Lease: Minuteman intends to provide a long-term ground lease of up to 10 years
with two (2) consecutive options for five (5) year extensions for completing the Complex. Proposals must
include in the financial proposal the terms of the lease agreement and any potential future lease options.
Any lease proposal must include adequate clauses for review and renewal of the lease agreement at stated
intervals.
Project Experience/Development: Provide a description of the organization's experience in developing
athletic complexes/ or other properties. This description should clearly describe the financial structure, size,
and location of any referenced sports -related complexes or other properties. The proposal shall also
reference any experience the organization has working with public or private organizations, schools, or
governmental agencies. The organization must provide sufficient development experience.
Concept Statement/Project Budget
Pre -Construction Budget: Provide a plan for advancing the construction of the project, including
incorporating modifications to the existing layout, construction staging, and other related considerations.
Construction Budget: Provide a project budget demonstrating funds and funding sources for initial design
and construction costs, and annual operating costs. The project budget must include cost and revenue
projections for soft and hard costs to construct the Complex.
References
Five professional references from five different jobs, including reference's name/title, organizational
affiliation, address, telephone number, email address, name/nature of the related project, and reference's
role in that project.
Proposal Evaluation Criteria
Proposals will be reviewed by the Awarding Authority which will do a comparative review of each of the
proposals based on the submission criteria identified in the RFP and select the most advantageous proposal
from a responsive and responsible proposer, taking into consideration price and all other evaluation criteria
set forth in the solicitation. The Awarding Authority reserves the right to accept or reject any proposals,
whichever it deems to be in the best interest of the Awarding Authority.
CONDITIONS OF LEASE
10
The Awarding Authority will negotiate a Lease Agreement with the selected Proposer specifying all lease
conditions. These conditions may include, but shall not be limited to:
Conditions and restrictions as specified by the Awarding Authority in this RFP and/or specified in the
response and agreed to by the Proposer and the Awarding Authority, provided that in the event of conflict
between the RFP and a proposal this RFP shall control, and/or such other terms as are not inconsistent with
this RFP.
A mutually agreeable schedule for (a) completion of the construction work, (b) submission of evidence
satisfactory to the Awarding Authority that the Proposer will secure the financing necessary to proceed
with and complete the project, (c) start and completion of work.
Submission, at the time of closing, of a Performance Bond in an amount equal to one year's rent. The
performance bond must secure the bidder's completion of the project within the agreed-upon schedule.
Bidders are advised that failure to adhere to the schedule will result in the Awarding Authority requiring
payment under the bond.
Subject to statutory compliance any term or condition contained in this RFP may be waived or modified by
a majority vote of the Awarding Authority.
11
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Attachment "A"
CONSTRUCTION COST PROPOSAL FORM
The undersigned hereby submits the attached Construction Costs/Lease of property from the
Minuteman Regional Vocational Technical School in response to the Request for Proposal —
BID# 23-02 Phase 2 Minuteman Athletic Complex Development dated January 17, 2023.
Owner Entity and Organization:
Organization's Name:
Proposer's Name:
Address:
Telephone:
E -Mail:
Fax Number:
Proposed Construction Costs:
Signature
Date
Please Note - The Construction Cost Proposal must be returned to the Minuteman Regional
Vocational Technical School District in a separate envelope from the non -price proposal and
m Arkecl
"61D# 23-02 Phase 2 Minuteman Athletic Complex Development- COST PROPOSAL"
13
Attachment "B"
Commonwealth of Massachusetts Corporate or Other Legal Entity
Certificate of Tax Compliance
Pursuant to the requirements of G.L. c.62C. s.49A, the undersigned does hereby state the
following:
I,
of
as the
whose principal place of business is
located at do hereby certify under the penalties
of perjury that, to the best of my knowledge and belief, the above-named corporation/firm is in
compliance with all laws of the Commonwealth relating to taxes, reporting of employees and
contractors, and withholding and remitting child support.
Federal Identification
Number or SS#:
Company Name:
Address:
Name of Company Officer (printed)
Signature
Date
14
Attachment "C"
Certification of Non -Collusion
The undersigned certifies under penalties of perjury that this Proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean any natural person business, partnership, corporation,
union, committee, club or other organization, entity or group of individuals.
Name of individual submitting bid (Please Print)
Name of business/organization (Please Print)
Signature of individual submitting bid
Date
15
Attachment "D"
Insurance Certificate Form
The District shall be named as an additional insured on the Certificate on Insurance to be provided
by the Contractor.
The Bidder agrees to carry:
Coverage
Limit
Workers' Compensation
$1,000,000 Each Accident
$1,000,000 Each Employee for
Injury or Disease
$1,000,000 Aggregate for Injury by
Disease
Business or Commercial
Automobile Liability Insurance
$1,000,000 combined single limit per
accident covering ANY auto
Commercial General Liability
$1,000,000 Each Occurrence Limit
$2,000,000 General Aggregate
$1,000,000 Products & Completed
Operations Aggregate
$1,000,000 Personal and Advertising
Injury Limit
$300,000 Damage to Rented
Premises
Excess or Umbrella Liability
$ 3,000,000 Occurrence/Aggregate
WE
PLEASE ATTACH CERTIFICATE HERE
17
Attachment "E"
Similar Contracts
The Bidder is required to include a complete list of all similar projects under which it has
performed work within the last six (6) years. The following must be included.
Contact Name/Title
Company/Organization
Mailing Address
Town/State/Zip
Telephone Number
Dates of Contract
Contact Name/Title
Company/Organization
Mailing Address
Town/State/Zip
Telephone Number
Dates of Contract
Contact Name/Title
Company/Organization
Mailing Address
Town/State/Zip
Telephone Number
Dates of Contract
18
Contact Name/Title
Company/Organization
Mailing Address
Town/State/Zip
Telephone Number
Dates of Contract
Contact Name/Title
Company/Organization
Mailing Address
Town/State/Zip
Telephone Number
Dates of Contract
Contact Name/Title
Company/Organization
Mailing Address
Town/State/Zip
Telephone Number
Dates of Contract
19
Attachment "F"
Litigation History
All submissions must include the following information:
1. Identify any judgments, outstanding claims, arbitration proceedings, and lawsuits pending
against the offeror, or its officer or directors.
2. Identify any lawsuits or arbitrations involving the offeror within the past five (5) years that
relate to contracts or projects for services comparable to those contemplated in this RFP were
performed and indicate the current status of any litigation involving those transactions.
3. State whether, within the past five (5) years, the offeror has defaulted, terminates (either for
fault or convenience), or has had any liquidated damages or other contractual penalties
assessed against it, and so, describe the circumstances in detail.
4. List and provide a complete and accurate description of any and all criminal convictions
against the offeror and/or any individual member of the offeror's team during the past ten (10)
years related to the injury or death of any employee or contract worker.
5. List and provide a complete and accurate description of all proceedings brought within the
past five (5) years, against the offeror or any owner or partial owner of the offeror, or any
person in any way associated with or employed by the firm, to debar, suspend, disqualify or
otherwise preclude the offeror from bidding or offering a proposal on contracts with any
municipality or any agency or department of the Commonwealth of Massachusetts, or states,
or the Federal Government.
20
Attachment "G"
Financial Statements
Bidders shall include the most recent audited company financial statement, including balance
sheet, income statement and statement of cash flow, and a list of bank and accounting references,
or such other information that the Minuteman Regional Vocational Technical School District
deems satisfactory evidence of Bidders stability and ability to provide the required services
throughout the term of the project.
21
ACTIVITAS
BID RESULTS landscape architecture civil engineering
Project: Gallgher Tennis 8 Farias Basketball Courts Renovations
Project No. 22006.00
Date: 2 February 2023
General Contractor
ARGUS
RAD
UEL
Addenda
Acknowledgement
Y
Y
Y
0)
Bid Bond?
Y
Y
Y
BASE BID
$2,319,000.00
$2,459,155.00
$2,948,000.00
ALTERNATE NO. 1
(Asphalt in lieu of PT
$1 18,000.00
$179,410.00
$155,000.00
Concrete at
Basketball Only)
TOTAL
$2,201,000.00
$2,279,745.00
$2,793,000.00
ALTERNATE NO. 2
(Water Filling Station
& Service Line
$19,000.00
$21,570.00
$12,000.00
Adjacent to
Basketball Courts)
TOTAL
$2,220,000.00
$2,301,315.00
$2,805,000.00
ALTERNATE NO. 3
(Atheltic Ballnetting
$14,000.00
$20,928.00
$20,000.00
Behind Basketball
Courts)
TOTAL
$2,234,000.00
$2,322,243.00
$2,825,000.00
ALTERNATE NO. 4
(Windscreen at Tennis
$25,000.00
$31,854.00
$30,000.00
Courts)
TOTAL
$2,259,000.00
$2,354,097.00
$2,855,000.00
ALTERNATE NO. 5
(Storage Shed with
$21,000.00
$16,320.00
$19,000.00
Concrete Pad)
Total with Alternates:
$2,280,000.00
$2,370,417.00
$2,874,000.00
Project Budget $2,500,000
Soft Costs $127,800
Remaining Budget $2,372,200
(recommend we
5% Contingency $118,610 hold until "out of
the ground'')
(contract should
Construction Total $2,253,590 be based upon
this budget)
activitas.com 70 Milton Street I Dedham, Massachusetts 102026-2915 (781) 326-2600
c@ v
Lexington
RECREATION &COMMUNITY
PROGRAM 5
MEMORANDUM
TO: Recreation Committee
FROM: Peter Coleman
Assistant Director of Recreation
DATE: February 9, 2023
SUBJECT: Recognition of Warren Wilson
The Recreation and Community Programs Department would like to recognize Warren Wilson
for leading the Pre-Ball program for 35 years. A longtime Lexington resident, Mr. Wilson
started the Pre-Ball program back in the 1980s and has led the program in a volunteer capacity
for 3 %2 decades. Pre-Ball is a tradition in Lexington and serves as an introduction to the game of
baseball for 4 and 5 year-olds each spring.
This spring, the Pre-Ball program is transitioning and will now fall under the Lexington Little
League umbrella going forward. During his stewardship, over 2,000 Lexington children and
their parents participated in the Pre-Ball program.
We would like to offer a sincere Thank You to Warren Wilson for his years of volunteerism and
commitment to the youth of Lexington.
Creating Community Through People, Parks & Places
Qr, PO Box 615
Lexington,
Rotar �. MA
Club
��j-`��� � 0242 0
Tuesday, February 7, 2023
Jack Maloney
Jack graduated from North Cambridge Catholic High School and
Chamberlayne Jr. College. He spent three years in the United States Army
(E-5) and was stationed in Indiana, Seoul Korea, and Augusta Georgia. He
started working with his father William E. Maloney and was later the
owner and Treasurer of Arlex Oil Corporation of Lexington, C&W
Transportation of Lexington and Interstate Gas and Oil Corporation of
Sudbury. He was very active in Rotary International. As President of the
Lexington Rotary Club 1975-1976, as District Governor (1980-1981) of
district 7930. Jack was a multiple Paul Harris Fellow of Rotary
International. He belonged to the Lexington Chamber of Commerce. He
was also a Town Meeting member for many years and was appointed to
many committees in Lexington. Jack was the former President and
Chairman on the board of Depositors Trust Company in Medford and
Lexington. Jack was also a major stockholder of Patriot Community Bank
in Woburn.
Jack was also the recipient of the Lexington Lion's Club White Tricorne Hat
in 2003 for his outstanding contributions to the Town of Lexington. He
also served on the Boards of North Cambridge Catholic in North Cambridge
as well as Cristo Rey High School. For many years he served on the board of
the Josiah Willard Hayden Recreation Center in Lexington, serving as
Treasurer for 10 plus years.
Jack was a very private person and never liked the spotlight to be directed
at him. All the while he was the epitome of philanthropic, making
donations and contributions to numerous organizations, charities and
persons, in the background, unbeknownst to the public.
Please see attached the numerous accolades and memories we solicited
from many of Jacks friends.
With all of this in mind, the Rotary Club of Lexington is respectfully
requests adding a small, matching plaque, above the existing Rotary
plaque in the Billiard Room at the Lexington Community Center to read;
John E. "Jack" Maloney Billiard Room. (Example below)
John E. "Jack" Maloney
Billiard Room
Sincerely,
Dan Busa
Treasurer, Rotary Club of Lexington
lexrotary@gmail.com
(781) 354-3326
Rotary
Club
PO Box 615
Lexington, MA
02420
Remembering Jack
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Allan Azoff
Address
177 Bedford Street, Lexington, Massachusetts 02420
Phone
(781)771-6964
Company
Email
aazoff@verizon.net
Memories
I joined Rotary Lexington about 12 years ago. Jack was one of the first people to introduce himself and
make me feel welcome. As I got to know him better, I was always amazed at all he did for Rotary and for
Lexington whether in front of or behind the scenes. He never stopped, and he made it look easy. He
inspired us all. I feel privileged to have known him. He will be missed.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
CARL ERICKSON
Address
Phone
Company
Email
cseheritage@gmail.com
Memories
I have known Jack since I was seventeen years old. Jack has always made great contributions to the Town
of Lexington and most generous contributions to the Lexington Rotary Club not to mention many other
organizations and groups that needed support .We will all miss Jack and we all know he lived his life with "
Service Above Self ".
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Charlie Vail
Address
66 Woburn st, Lexington, Massachusetts 02420
Phone
Company
Email
vail315@aol.com
Memories
One of my fondest memories of Jack is wihen my wife and I were invited to his house on Bedford Street
soon after it was remodeled. At this time Jack knew I was a collector I collect mostly Lexington
memorabilia. During the evening he came up to me and said follow me we went to the back of the house
downstairs into his garage . He took a very very old wooden box off the shelf put it on the floor, opened it,
and I saw six large light green bottles with glass tops. He handed me one. As I looked at the bottle I read
the embossed letters that said Lexington Springs Lexington Massachusetts I knew they were old, early
1800s, I told him they were awesome, he said to me they belong to his dad. He said his dad loved these
bottles I said I know they probably won't be for sale but if you ever do please consider me. They were
beautiful. A few years later at a rotary meeting I'm sitting with Jack and the subject of collecting came up.
Jack spoke up and said Charlie knows about collecting I was asked what I collected, I said things I like but
mostly Lexington memorabilia then I was asked is there anything out there that I would like to buy but can't
I said a few things but mostly I said water bottles, that's when I heard Jack laugh he said I can't believe you
remember those, I said down the stairs right hand wall third shelf he laughed again and said you do have a
good memory that was quite a while ago. That following Wednesday Jack came to my place of business. I
welcome him and asked„ what can I do for you, he said if you have a minute I'd like to talk to you I said I
do I just finished a client, we went outside walked to his car he open the trunk and there was the old
wooden box. I couldn't believe it I said you are really going to sell them to me„ he said no they're a gift. I
said wow please let me pay you for them . No, I want you to have them he said I know you'll take care of
them. I said are you sure, he said yes. I could not thank him enough. So in time when I donate my
Lexington collection to the Lexington historical society I will make sure that those bottles are donated in
The name of Jack Maloney and the Maloney family Charlie Vail
Pics of Jack
Rotary
Club
PO Box 615
Lexington, MA
02420
Remembering Jack
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Cleve Coats
Address
8 Graham road, Lexington, Massachusetts 02420
Phone
(781) 879-0429
Company
Email
cleve77@verizon.net
Memories
As a Lexington High School senior being presented with the Rotary Club Sports Award for Track and Field
by Club President Jack. Who would think many years later that I would have the honor of being Club
President!
Pics of Jack
20220425_192400.jpg
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Dan Busa
Address
299 Lexington St, Unit #83, Woburn, Massachusetts 01801
Phone
(781)354-3326
Company
Email
dpbusajr@gmail.com
Memories
I recall a time when I had just taken over the reins of Busa Wine and Spirits and had just hired a new
bookeeper. We were kind of trying to figure out the cash flow as we got up to speed. Well, as things
sometimes go, we found ourselves a little short at the end of the week with vendors to be paid and
employees needing to get paid. I was panicking and didn't know what to do, and definately didn't want to
call my father to tell him we were out of money. So, I called Jack, he was in charge of Depositors Trust at
the time, I told him what was going on and, in a very calm voice he asked me what I needed and not to
worry and everything would be ok. And it was. We eventually figured things out, Jack got paid back and the
rest is history. At that time, without Jack Maloney, things could have gotten pretty dicey, and embarassing.
I will always remember the kindness he showed me that day and will always be in his debt.
Pics of Jack
IMG_4570.JPG
Patriot's Day 2009 033.jpg
Fall Conclave 1981.jpg
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Don Martini
Address
17775 N101st Way, Scottsdale, Arizona 85255
Phone
(781)799-8922
Company
Email
Donmartini@verizon.net
Memories
Jack was one who never wavered. He was one you could go to with any kind of question and always had
an answer. Never do I remember him saying "I don't Know". Back in the day- forty years ago, everybody
worked a half a day on Saturday and I can remember every Saturday waiting with much anticipation for his
late morning invite call; Donald, we're meeting for lunch at the "Kitchen" - be there! So much fun listening
to stories with Jack and Dave talking about driving to NY and all their antics along the way. My best
memories though were of sitting in Jack's office upstairs at Arlex and chatting. I always came away from
those visits feeling a bigger respect for Jack because when you had one on one time with him, you could
really feel how insightful, caring and smart he was. He wrote a wonderful chapter in the history of
Lexington and left us much to celebrate. Rest in Peace Jack.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Douglas Lucente
Address
17 Vine Brook Rd, Lexington, Massachusetts 02421
Phone
(781) 424-4007
Company
ProMedical LLC
Email
doug@promedllc.com
Memories
Jack was an amazing example of selfless service to the Town of Lexington. I will always admire and
respect his unwavering support of so many Lexington institutions. When I was younger I would always call
him "Mr. Maloney" out of respect. One evening we held a joint meeting of the Rotary Club and Lions Club,
he pulled me aside and said "if you call me Mr. Maloney one more time, I'm gonna hit you!" Needless to
say, from that point forward I always called him Jack. My thoughts and prayers are with the entire Maloney
family at this time.
Pics of Jack
IMG_3998.jpg
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Ed Barsamian
Address
38 Old Colony Road, Arlington, Massachusetts 02474
Phone
(617) 548-0474
Company
Email
evbarsamian@gmail.com
Memories
What I will remember about Jack is that he was always a gentleman. He was generous and supportive of
many organizations, fund raisers and charities and very devoted to his family and many friends.
Jack did have one gift that was obvious whether you meet him for the first time or the hundredth. He had a
very friendly way of giving you a big smile, looking you straight in your eyes and shaking you hands that
would put you at ease.
My deepest sympathies to Kathy, Sean, Scott, Shannon and all members of their families.
May he Rest In Peace.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Ed Grant
Address
27 Grove Street Lexington, Ma. 02420
Phone Email
(178) 186-1134 x8 ed@edgrantlawoffice.com
Company
Self
Memories
Kathy, Sean and the Maloney Family, i was saddened to hear of Jack's passing. I first met Jack in 1985
when I joined the Rotary Club of Lexington. Over the years I came to admire his exceptional commitment
and contributions to Rotary and our community of Lexington. His contributions to Rotary, locally as well as
to Rotary International, were profound and likely unmatched. His generosity within the community was
widespread and benefitted many, often done anonymously or without recognition. I was also taken with the
way he led Arlex Oil Corporartion , a relationship that began when we moved to Lexington as a family in
1982.; which also brings back fond memories of Dave Eagle and Bill Maloney. He will surely be missed.
I wish you all the best in your loss and transition. Ed Grant
Pics of Jack
Rotary
Club
PO Box 615
Lexington, MA
02420
Remembering Jack
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Kelly Wilt Linden
Address
19 Boutwell Hill Rd, Westford, Massachusetts 01886
Phone
Company
Email
kelly.linden99@gmail.com
Memories
Mr. Maloney was a steadfast fan and supporter of the Hayden Synchro teams. He was always there with
his quick wit and smile to help us be our best. The cigar is one thing I will never forget.
He also gave me my first job at Depositors Trust which is still one of my most favorite jobs of all time. I am
thankful that I had the opportunity to know him and Mrs. Maloney and skate with Shannon all those years.
Thank you for being so amazing. RIP Mr. Maloney knowing you made a difference in so many of us kids
from Lexington.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Kristin Nordahl
Address
17 Fenwick Rd, Chelmsford, Massachusetts 01824
Phone
(978) 250-0401
Company
Email
kanordahl@verizon. net
Memories
What can one say about Jack Maloney ..... A good friend and mentor to so many. A man who loved his wife
and was proud of his family. Jack loved his town of Lexington and did so much behind the scene...... he
was a man who also had a great love of his Country, an easy smile and always interested in what you had
to say.
His presence will be missed in more ways than any of us will know until we know .... may God Bless his soul
and prayers to Kathy and their beautiful family that they find peace in time. r
Pics of Jack
Rotary
Club
PO Box 615
Lexington, MA
02420
Remembering Jack
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Meaghan Murphy
Address
40, Elsie Avenue, Billerica, Massachusetts 01821
Phone
(617) 875-9845
Company
William Raveis
Email
meaghan. murphy@raveis.com
Memories
The thing I will remember most about Jack is his amazing smile! His joy for life and drive to make
Lexington a better place was so infectious. We will miss him so much. Thank you for sharing him with us
for so many years.
Love, Meaghan
Pics of Jack
13DE3F10-76E0-4ED6-8F1 A-C4BBC8B1 B4A1.jpeg
Rotary
Club
PO Box 615
Lexington, MA
02420
Remembering Jack
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Michelle Galbiati
Address
Phone
Company
Email
mgalbiati@bankeagle.com
Memories
I met Jack when I joined the Rotary Club of Lexington, I immediately knew how dedicated he was to his
community and helping others. He always showed up to our meetings with a smile and you could see his
love for being a Rotarian. I will miss seeing him around town, but he will forever be remembered.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Nancy Barter
Address
4 Fairlawn Lane, Lexington, Massachusetts 02420
Phone
(178) 186-1113 x1
Company
Email
barter.nancy@hotmail.com
Memories
A man of few words, always there to listen, help without asking, and be there when you need him without
questioning why, saw Jack do so many things for others, without recognition for it, have known him since
the early seventies when we moved to Lexington, his children, wife Kathy who I have known always .... and
now to see him leave us, is a sadness we all are feeling, a Friend I will miss and hold memories dearly.
My love ...sympathy an prayers to Kathy and Family....
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Nancy Cannalonga
Address
942 Waltham Street, Lexington, Massachusetts 02421
Phone
(781) 861-9099
Company
Email
ncannalonga1 @gmail.com
Memories
It's Nancy Cannalonga and if I may tell a 'Jack' story. I was at Jack & Kathy's home one evening and I
admired a painting hanging on their wall. It was an original watercolor painting by an elite artist from
Gloucester. The painting had been in a fundraising auction and Jack was the highest bidder paying
several thousand dollars. The painting reminded me of my dad's fishing boat docked in Gloucester harbor.
Jack took it off the wall and said, "Nancy, I want you to have it". The more I objected, the more he insisted.
I will always treasure that painting.
Jack's passing has left us with a deep sadness. No words can describe the void that will be felt and
sadness beyond measure for his family and many many friends. Even in a crowded place, it would be
pretty easy to pick out Jack Maloney....,. his presence hard to miss...... his charm came straight from the big
heart that earned him so much love and respect. We know his family will miss him. We shall all miss
him!
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Pat Carney
Address
80 Deaconess Road, Unit 234, Concord, Massachusetts 01742
Phone
(781) 929-2802
Company
Email
patriciajcarney@yahoo.com
Memories
As a lifelong resident of Lexington, it would have been difficult not to know Jack and his deep connections
to Lexington and Rotary. He was always so generous with his time and the resources of his business and
his charitable foundation.
My Dad, Mark Moore Jr., often spoke about Jack and all that he did for the Town of Lexington and Rotary.
Jack embodied the true meaning of generosity and the Rotary slogan "Service Above Self".
My family was the benefactor from Jack's foundation on multiple occasions when we were seeking a
charitable donation.
Jack will truly be missed.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
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Name
Paul Keane
Address
PO Box 379, Jackson, New Hampshire 03846
Phone Email
(603) 383-8200 paul@thebryancompany.com
Company
Bryan Company
Memories
Past District Governor/Past President Jack Maloney was a man of great integrity in business and in life. He
was not only generous with his time and talents but was also monetarily generous to so many causes
whether they be local, regional or national, as well as individually. I was personally the beneficiary of that
generosity when Jack was my landlord and I will be forever grateful for what he did for me (and my family).
As someone said to me, "Jack was a silent giver", never looking for recognition but rather always looking to
help. Rotary has lost a man who defined the term "Service Above Self'. I am blessed to have known him
and to have been able to call him my friend.
From one Irishman to another:
"Ar dheis De go raibh a anam"
"May his soul be at the right hand of God"
And until we meet again my dear friend Jack, "May God hold you in the palm of His hand"
Past President Paul E. Keane
Pies of Jack
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Club
Remembering Jack
PO Box 615
Lexington, MA
02420
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Name
Ray Ciccolo
Address
11 Bennington rd, Lexington, Massachusetts 02421
Phone Email
(617) 594-2182 rayciccolo@villageautomotive.com
Company
Village Auto Group
Memories
My daughter lived next to his business on mass Ave and when she had a big problem with parking or snow
removal or whatever I called Jack and he took care of it immediately.
Pics of Jack
Rotary
Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Ray Graber
Address
27 Maryvale Road, Burlington, Massachusetts 01803
Phone
(617) 750-6390
Company
Email
ray@graberassociates. net
Memories
Jack was a fantastic guy and a wonderful Rotarian, He will be sorely missed. My condolences to his family.
Ray
Pics of Jack
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Club
Remembering Jack
PO Box 615
Lexington, MA
02420
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Sharon Spaulding
Address
40 Channing Road, Belmont, Massachusetts 02478
Phone Email
(978) 580-4270 ses@spauldingco.com
Company
Spaulding Management LLC
Memories
Jack was a business mentor of mine. Jack was one in a million - a force for good. We will always miss him.
- Sharon from Rotary Club of Concord, MA
Pics of Jack
jack maloney Lexington 2014.jpg
Rotary
Club
PO Box 615
Lexington, MA
02420
Remembering Jack
Send us your memories, and a few pics, of Jack that come to mind when you think of him.
Name
Wayne Busa
Address
11 Farwood Road, Tewksbury, Massachusetts 01876
Phone
(978) 502-0755
Company
Email
waynebusa@gmail.com
Memories
My Greatest memory of Jack was trip to Rome for the Rotary Convention with him and yes we were
roomies. Jack was a lot fun to be with and no he did not snore. Jack wanted to rent a car and I thought he
was crazy to want to drive but he was fearless. We got this rental and away we went and then one of the
wheels fell off the car and luckily we were not hurt and that was the end of the rental. Mostly every night we
had our outdoor seat on the Via Veneto and our cocktails were always waiting for from our special waiter.
The hotel we picked was the Boston Hotel made us feel right at home. Then one late night after going out
to eat with our fellow Rotarians Jack said Wayne it is to earlier to go back to the Hotel so let go to the bar
behind the Hotel, so off we went to the American Piano Bar, can you believe the name of the bar you just
could not make this up. So we venture in and sit at the bar and the place is empty at least we thought it
was. We were maybe halfway through our drinks when out nowhere come to lovely women who
approached us. I looked at Jack and whispered I think we are going to have a probable if we do not get out
of here fast. The women had no intention of leaving us alone, so quick thinking Jack put his arm around
me and said to the ladies we are a very happy couple, then the ladies were yelling at us and we got up ran
out of the bar as fast as we could back our hotel across from the bar. I was very young when I joined
Rotary and Jack was very helpful introducing me to Rotary and it members and I will never forget his
warmth and kindness.
Pics of Jack
My Greatest memory of Jack was trip to Rome for
the Rotary Convention with him and yes we were
roomies.pdf
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Lexington
RECREATION & COMMUNITY
P R O G RAM .S
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Recreation & Community Programs
February 2023 Report
Save the Dates:
o February 13th —Select Board to hear the recommended Recreation & Community
Programs FY2024 fees
o February 17th — Intergenerational Drums Alive
o February 27th — Select Board to hear Open Space & Recreation Plan presentation
o March 1't —Recreation Committee meeting — Lincoln Park Field #1 specific to athletic
field playing surfaces
o March 14th —Spring & Summer program registration begins.
Old Business:
o Response to Committee memo regarding Minuteman Technical High School from Town
Manager, Jim Malloy: Please feel free to forward this email to the Recreation Committee in
response to the memo. We obviously do not have the time to have a discussion and submit a
bid for the RFP, neither do we have funding to respond to an RFP. There is a question of
whether the Town could respond to such an RFP under MGL Ch. 308, the Town would more
likely need to issue our own RFP (perhaps other organizations/municipalities have fields they
would enter into an MOU/IMA for the Town that would be more advantageous than entering
into an arrangement with just Minuteman without going through a competitive process (we can
through IMA's). Very likely we can begin discussions of what are the Town's best options for
when the fields at the Center Recreation Area/High School are taken offline after Town Meeting
concludes and there is organizational capacity to start those discussions up again (whether with
Minuteman, or if we move on town facilities and fields or work with other municipalities around
Lexington). My recollection of our discussions with Minuteman and why it didn't work out was
that they wanted us to essentially pay an equal share, but then have secondary use of the fields
behind the Minuteman athletics program (plus the cost for amenities the Town did not need).
It will be interesting to see whether Minuteman receives any bids and from whom. Please let
me know if you have any questions about this, I don't believe this is something that can be
undertaken while Town Meeting is ongoing. Thanks.
www.lexingtonma.gov/recreation
recdept@lexingtonma.gov
39 MARRETT ROAD, LEXINGTON, MA 02421 (office)
1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mail)
o Munroe Center for the Arts has offered any Recreation Committee members to come to the
Center for a tour. If interested, you may contact Cristina Burwell directly at:
cristina(@munroecenter.oriz
Staff Updates:
• The recruitment for a new Recreation Supervisor continues. A formal job offer was made to a
candidate in early February and the individual accepted a job offer with another municipality.
The position will remain open until filled.
Therapeutic Recreation:
• Winter Inclusion
o Requests: 37
o Unique Participants: 26
o Unique Programs: 12
• Adaptive basketball has been underway with 16 participants ranging from ages 5 —13
• 7 inclusion aides and 2 volunteers supporting Therapeutic Recreation services and programs
• Tia Zanardi, a senior at Regis College has begun her 14 week, 560 hour Therapeutic Recreation
internship. Tia is assisting with intake assessments, inclusion planning, direct service and other
tasks that will help her advance her education.
• February is National Therapeutic Recreation Month! Our TR intern, Tia, has created a video
highlighting Therapeutic Recreation in Lexington — TR VIDEO
• Kate DeAngelis, CTRS completed a course through the National Inclusion Project and now holds
the Inclusive Recreation Specialist certification
• Kate DeAngelis, CTRS sat on a panel at Tufts University. The students are in a course identifying
the positive effects summer camp has on youth development.
Programs
• Staff are preparing for the spring/summer program registration to begin for Lexington residents
on Tuesday, March 14th. The registration for all spring programs, summer camps and clinics,
and aquatics memberships will begin on this date (swim lesson registration will begin at a later
date). The brochure is currently at the printer and should be posted on the website by early
March.
• To date, there have been three cancellations for the ski/snowboard programs at Nashoba
Valley. The final session is now scheduled to take place on Friday, March 3rd
• The new winch has been installed on the volleyball net at the Estabrook School and participants
have been pleased with the improved playing conditions. The equipment is owned by the
School Department and Recreation has shared use. Recreation Enterprise funded the repair and
equipment.
• Programs that are scheduled to be reintroduced this spring are the youth track clinic and the
Lex Get Fit! fitness program for adults.
Budget & Capital
• ATM — consent agenda may include (3) Recreation Enterprise Fund retained earnings requests.
• Town Meeting Prep — staff are working with Committee members on preparing the
presentation slides and speeches for the 2023 Annual Town Meeting this spring. If a
Committee member would like to assist, please contact Melissa Battite or Peter Coleman.
• Hard Court Reconstruction Project bid results — the bid opening was held on Thursday, February
2" and the low bidder came in within the project budget. This item will be discussed in more
depth at the February 15th Recreation Committee meeting.
Projects
• Lincoln Park Master Plan — there have been two meetings with stakeholders to date and a
community meeting will take place on Thursday, February 16th at 6:30pm via Zoom.
• Center Restrooms/DPW Maintenance Building — the sub bid opening was held on Thursday,
February 2nd and the general bid opening will be on Thursday, February 16tH
• Town Pool Water Heater Replacement — it is anticipated that this project will be completed in
Fall 2023.
• Old Reservoir Bathhouse — the project will go out to bid this winter and it is anticipated that the
new bathhouse will be installed in Fall 2023.
Parks, Fields, & Playgrounds
• The Sports Advisory Council met recently on Tuesday, February 7th, the agenda included
discussions on spring permits as well as the Capital projects coming forward at Annual Town
Meeting, specific to the Lincoln Park Field Improvements. Storage at the Center Recreation
Complex was also discussed and that in the coming month(s) a plan to address the 5 storage
containers prior to the Restroom/Maintenance Building and Court Reconstruction projects
commence.
• Parks
o Kinneens Park:
■ The final design for the playground replacement will be presented and voted on
at the Februay 15th Recreation Committee meeting.
• Athletic Fields
o There continues to be instances of people shoveling snow off of the synthetic fields.
Staff continue to work with field permit holders to inform participants that this is
prohibited.
o The master field schedule for the spring season is in process and it is anticipated to be
finalized by the end of February.
• Hard Court Surfaces:
o With the Gallagher/Farias Courts project moving forward this summer. the following
adjustments have been made due to the reduced number of playable courts:
■ Resident Tennis/Pickleball Memberships will be offered by the season in 2023.
The spring season will run from April 1St -June 30tH
■ The Battle Green Tennis League will be offering a modified season (April 17th_
June 22nd) for Lexington residents this year.
The department's summer tennis programs will move to alternate locations with
the youth tennis lessons and clinic taking place at the Clarke Courts and adaptive
tennis being held at the Adams Courts.
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