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Home My WebLink About2023-01-26-REC-min-att`oV5 Mop,Y� o� I]]S �C m p Town of Lexington a Recreation Committee APRILI9- �FXINGTo� Frederick DeAngelis, Chair Tel: (781) 698-4800 Christian Boutwell, Vice Chair Fax: (781) 861-2747 Lisa O'Brien recreationcmte@lexingtonma.gov Carl Fantasia Claire Sheth Weiwei Li Renen Bassik Liaison Report January 2023 School Committee, Deepika Sawhney • We're in the midst of Budget season, so that is the most important work that is happening right now. • As an FYI and an idea: ParentSquare is the newly implemented app, and communication vehicle between administration and parent community. It has been working well as was seen this past Friday with our 2 -hour morning delayed start due to inclement weather. I am not sure what mechanisms the Rec Dept uses to communicate such delays or cancellations, so you may want to see if there are any synergies possible between your dept and school to communicate updates when impacted by weather conditions. 1625 MASSACIIUSETTS AVENUE • LEXINGTON, MASSACIIUSETTS 02420 y, le��o Lexington RECREATION & COMMUNITY . raou aAn�s MEMORANDUM TO: Recreation Committee FROM: Melissa Battite, Director of Recreation & Community Programs DATE: January 24, 2023 SUBJECT: 2023 Fee Schedule The 2023 Fee Schedule reflects requests for fee adjustments for several Activity Types within different Cost Centers and Core Program Areas as highlighted in the attached schedules. The adjustments take into consideration market price, cost of living increases and other expenses associated with delivering the particular service. The 2023 fees will be implemented during the FY2024 Budget year and applied as those seasonal registrations and facilities are available during the 2023 Calendar Year. The overall revenue projections associated with the adjustments is $140,137 in the following Cost Centers: Aquatics $ 6,880 Tennis & Pickleball $ 3,600 Golf $66,302 Camps & Clinics $24,645 Adult Programs & Leagues $ 3,200 Youth Leagues $11,510 Outdoor Recreation Facilities $24,000 Total $140,137 Attachments: Proposed 2023 Fee Schedule Proposed Community Center Rental Schedule Proposed Outdoor Recreation Facilities 1.25.2023 d, o p/Ye^ M,y f/'C an Center Center At the discretion of the Director of Recreation and Community Programs, periodic registrations and seasonal specials such as Incentive fees for early bird, late fee and special fees may apply with certain program areas and cost centers, such as but not limited to Golf, Summer camps, clinics and lessons approved by the Select Lexington Community Center FY24 Fee Schedule ROOM # PRIORITY 1 PRIORTY 2 PRIORITY 3 PRIORITY 4 PRIORITY 5 Lexington -based non-profit, civic Non -Lexington based non-profit, civic All other persons, groups, Programs, meetings or events that Town departments, boards and and/or charitable organizations and/or charitable organizations not individuals or entities that do not are sponsored or co-sponsored by committees that are not charging that serve the Lexington directly associated with the Town that fall under the definition of priorities Definitions the Recreation and Community a fee for the program or activity Community primarily, do not charge a fee for the program or serve some members of the Lexington 1, 2, 3, or 4. Programs Department or the being held at the Community activity being held at the community but also the wider region Human Services Department. Center. Community Center, and are open that may charge a fee and are not open to the ublic. to the public. Room 139 No Fee No Fee No Fee $75.00 $110.00 Room 006 $75.00 $110.00 Room 242 $33.00 $55.00 Room 237 $33.00 $55.00 Room 230 $33.00 $55.00 Room 232 $33.00 $55.00 Room 119* $33.00 $55.00 Room 217 $27.50 $33.00 Room 221 $27.50 $33.00 Room 123 $22.00 $27.50 Room 245 $22.00 $27.50 Room 246 $22.00 $27.50 Courtyard $22.00 $27.50 Allee $22.00 $27.50 Tent* $22.00 $27.50 *Room 119 (Mansion Lounge) and Tent are new introductions to the schedule Rec Committee, 1/26/23 review Lexington Recreation & Community Programs Outdoor Recreation Facilities FY24 Fee Schedule Fees are based on one hour reservations unless otherwise noted Recreation Committee 1/23/23 TIER 1 TIER 2 TIER 3 TIER 4 TIER 5 Lexington Recreation & Community 95% of participants are Definitions Programs &Lexington Public Schools Lexington Residents. Over 60% Lexington Residents Under 60% Lexington Private Clinics, Camps and (Includes Lexington -based residents Tournaments Programs Youth Sports Organizations) Natural Grass Athletic No Fee No Fee with $17 per $40 $65 $85 Fields participant Center Track No Fee No Fee with $17 perp $40 $65 $85 participant Basketball Courts No Fee No Fee with $17 per $40 $65 $85 participant Synthetic Athletic No Fee $35 $80 $120 $160 Fields Athletic Lights $35 $35 $35 $35 $35 $35/hour Res: $35/hour Res: $55/hour Res: $35/hour Res: Amenities $35/hour Res: $45/hour NonRes $45/hour NonRes $45/hour NonRes $110/hour NonRes $45/hour NonRes $35/hour Res: $35/hour Res: $55/hour Res: $35/hour Res: Special Events $35/hour Res: $45/hour NonRes $45/hour NonRes $45/hour NonRes $110/hour NonRes $45/hour NonRes MEMBER NON MEMBER Tennis/Pickleball No Fee -Daylight Reservation $15 Courts $20 - Lighted Courts $30 Fees are based on one hour reservations unless otherwise noted Recreation Committee 1/23/23 LAYOUT & MATERIALS NOTES 1 I. 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STORMWATER En ineerin FOR GRADING AND Framingham REVIEW GATE: JANUARY 11, 2023 DRAINAGE PLAN BOSfOO • Worcester • Preston, CT RECORD OWNER: Munroe Center 1071 Worcester Road TOWN OF LEXINGTON for the Arts SN— Framingham,MA01701 OCFK n-3 lA 508-879-0030 PARCEL ID: 39-62 PRa.1 1403 MASSACHUSETTS AVE ND.174 : 121 11 www.DGTassociates.Gom SCALE: P . 2D' DAre DascawnoN LEXINGTON, MA02420 1 J oA4+ l Lexington RECREATION & COMMUNITY PROGRAMS Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs January 2023 Report Save the Dates: o February 111 & March 1St—Additional Recreation Committee meetings— Lincoln Park Field #1 specific to athletic lights (2/1) and athletic field playing surfaces (3/1) o February 7th — Sports Council Meeting at 4pm (tentative date) o February 8th — ATM speeches and presentations due o February 13th —Select Board to hear FY24 Fee Schedule. o February 27th — Select Board to hear Open Space & Recreation Plan presentation o March 14th — Spring & Summer program registration begins. Therapeutic Recreation: • Tia Zanardi started January 17th as the Therapeutic Recreation intern! Tia will be compleiting her 14 week, 560 hour formal internship and working with the department through April. • 38 total inclusion requests for Winter 2023 programs o 23 unique participants o 13 unique programs • All Abilities Basketball began Wednesday, January 18th. This is an adaptive basketball program for children ages 5-13. There are a total of 15 participants • 10 inclusion staff and 2 volunteers have been onboarded to support Winter programs • The January session for Drums Alive will be held on Friday, January 27th. This class is multi- generational and inclusive with seniors and students from the LABBB program participating. • Kate is working with a member of the Eagle Scouts on creating a communication board for the Center Recreation Complex Playground. Anticipated date of completion is June 2023. Programs • The evening drop-in gym program at the LHS Field House opened for the season on Tuesday, January 3ra • The youth basketball clinics (grades 1-4) started on Saturday, January 7th and there are 117 children registered for these programs. www.lexingtonma.gov/recreation recdeptMexingtonma.gov 39 MARRETT ROAD, LEXINGTON, MA 02421 (office) 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mail) • After being cancelled the first two weeks due to inclement weather/poor conditions, the ski/snowboard programs at Nashoba Valley began on Friday, January 20th. The programs are now scheduled to take place each Friday from January 20th -February 17tH • All other winter programs began in recent weeks and are off to a good start. This is highlighted by the 119 people participating in our various pickleball programs this winter. • The volleyball net at the Estabrook School, which is owned by the Lexington Public Schools, was in need of a new winch. Since Estabrook is where our Wednesday night and Friday night volleyball programs are held, the department purchased a new winch at a cost of $365.00. • After 35 years, Warren Wilson will no longer be leading the Pre -Ball program. Beginning this spring, this program will fall under the Lexington Little League umbrella. Mr. Wilson will be recognized for his years of service at an upcoming Recreation Committee meeting. Budget & Capital • As part of the 186 Bedford Street Development, the MOU includes a $2,500 payment to the town to support public improvements to Garfield Park. This will be deposited into the Recreation Gift Fund for use at a later date. • The FY24 CPC capital requests were presented to the Select Board on Monday, January 23rd • The FY24 Pine Meadows Equipment request has been increased from $110,000 to $124,000 based on quotes that were received. • In speaking with the Town Manager and Finance Department, it was determined that the funding source for the FY24 capital requests for the Pool water chemistry system (35,000). • Open Space & Recreation Plan (OSRP) —the second public forum was held on Tuesday, January 10th. The community can provide comments on the draft plan through the end of the months and meetings with various stakeholders will take place in the coming weeks. The OSRP update is scheduled to be presented to the Select Board on Monday, February 27tH Protects • Lincoln Park Master Plan kick-off meeting w/stakeholders —this meeting took place on Tuesday, January 17tH • Gallager/Farias Courts Reconstruction Project—to date, approximately 20 companies have requested copies of the bid documents and 4 companies attend the pre-bid meeting on Wednesday, January 18th. The bid opening will be held on Thursday, February 2nd • Center Restrooms/DPW Maintenance Building— the sub bid opening is Thursday, January 26th and the general bid opening will be on Thursday, February Stn • Old Reservoir Bathhouse — the project will go out to bid this winter and it is anticipated that the new bathhouse will be installed in Fall 2023. Community Center: • Winter Adult Fitness classes began the week of January 9th. There are 25 classes serving over 300 participants in virtual, hybrid and in-person formats. Youth & Family Services • Dungeons & Dragons winter session started and due to popular demand we have added another class. There are currently 14 children participating in the two sessions. • Archery is being held at the Harrington Gym with 12 participants. • Kids Test Kitchen has started another session taking place at the Community Center. • 24 middle school students went on a trip to Dave and Busters on January 20, everyone had a blast and it was a first visit for some kids. There were two participants who received inclusion support. • Tom Romano met with the Aerospace Robotics LHS Club to discuss opportunities for offering a class over the summer. Discussions will continue over the next month as the summer programs are finalized. • Tom Romano and staff from the Conservation Division are sharing ideas for a collaborative program between the Recreation and Conservation. The Youth Advisory Board of 9 students to finalize the events that would be taking place in the spring funded by the Community Endowment of Lexington. The group is proposing: o March 101h — a Silent Disco Social here at the Community Center o April 14' - LHS Clubs Game night that would be run as a tournament style and each club would send 4-6 members to participate in a variety of sports and yard games o May 12th - a movie night at the Community Center Parks, Fields, & Playgrounds • Parks o Fiske ■ A generous donation of 6 trees is currently being coordinated for the Fiske field. Thank you to Deepika Sawhney and her family for their generousity. Through coordination with Dave Pinsonneault, Director DPW, the trees will be planed in a line along Adams Road set in between the existing trees. The planting will occur after Patriot's Day and the dates will be coordinated with the Fiske Principal. o Kinneens Park: ■ Final design review for the playground replacement will be presented at the February Recreation Committee meeting. • Fields o Lexington Little League is scheduled to present a proposal regarding storage containers at the fields at the February 15th Recreation Committee meeting. o It is anticipated that the Spring 2023 field schedule will be finalized by late February. o The Lexington Farmers' Market has expressed an interest in continuing to have the Worthen Road practice field serve as the home for the Farmers' Market this year and will be attending a future Recreation Committee meeting to discuss this arrangement. • Hard Court Surfaces: o The solar panels over the Clarke Tennis Courts have caused the courts to blister and hold water longer than they should. Staff were notified about this issue and have been working with the Facilities Department over the past month. o Memberships for Tennis/Pickleball will be offered by the season in 2023, rather than offering an annual membership. This is due to the Gallagher/Farias Courts Reconstruction Project that is anticipated to begin on or about July 1St. This will reduce the playable courts from 17 courts to 7 courts for the last 4+ months of the season. The Battle Green Tennis League will be offering a modified season (April -June) and no non- resident memberships will be sold this year. o The community has been taking advantage of the Center After Dark program at the Center Recreation Complex this winter. Franklin Park Woods: The Conservation Division is looking to apply for a DCR forest stewardship grant. There is significant declining red pines in this forested area that need management and this grant would help address this immediate need for removal by creating a management plan. Conservation will be sharing additional information with Recreation, Lexington Schools and DPF once more information is available. `OVS M01, op 1775 e APRIL19' �fX INGT Frederick DeAngelis, Chairman Christian Boutwell, Vice Chair Lisa O'Brien Carl Fantasia Claire Sheth Weiwei Li Renen Bassik January 5, 2023 Town of Lexington Recreation Committee Tel: (781) 698-4800 Fax: (781) 861-2747 recreationcmte@lexingtonma.gov To: Select Board; Jim Malloy (Town Manager); The Payson Family; Mike O'Connor From: Christian Boutwell (Vice Chair of the Recreation Committee) cc: Recreation Committee; Melissa Battite, Director of the Recreation and Community Programs Department; Dave Pinsonneault, Director of the Department of Public Works Concerns Regarding_Proposed Pump Track/Land Donation at 61 Burlington Street The Recreation Committee and Recreation and Community Programs Department sincerely appreciate the generous offer by the Payson family to donate to the Town a portion of their land at 61 Burlington Street for the purpose of supporting for public use the mountain bike pump track created thereon by Denali Payson. The Payson family and Mike O'Connor, a Lexington resident and co -proponent of this proposal, have presented their proposal at three Recreation Committee meetings (5/16/22, 6/9/22, and 11/10/22). At all three meetings, the Recreation Committee and the Recreation and Community Programs Department raised several potential issues about the proposal that continue to be of significant concern as summarized below. 1. Traffic and traffic safety. We are concerned about the lack of safe parking and/or pickup/drop-off space for the proposed pump track facility. The location of the site on Burlington Street does not provide for safe parking or for safe pickup/drop off of facility users at the primary access point for the facility. The proponents suggest that facility users would be asked to park at Diamond Middle School and ride their bikes to the facility, but we're skeptical about the feasibility 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 of using that as a parking strategy for a public recreation facility. Indeed, we have received communication from abutters describing that parking and drop-off issues (congested street parking, abutter driveway usage) have already occurred during the private use of the pump track. Additionally, safe parking is already a challenge for the users of the directly neighboring Kinneen's Park, and the addition of this recreation facility would only serve to exacerbate this traffic safety issue. Further, this type of facility has the potential to be more of a regional draw than is typical for a neighborhood park or even our other town - wide recreation facilities like Lincoln Park or the Center Recreation Complex. In the event the facility became a large regional draw, it is unclear how the Town would manage or regulate access to, and/or usage of, the facility to prevent overwhelming the neighborhood in which it is located. 2. Facility safety plan. We are concerned about safe public use of the facility will be ensured. We have received communication from abutting neighbors, confirmed with Lexington Public Safety officials, that there has been at least one significant medical emergency during private operation of the pump track. We are unclear if the nature of the use of the facility will require onsite staff to ensure safe usage and a rapid response in the case of injury. If so, such staffing would require additional FTE(s) in the Recreation and Community Programs Department (see below for more discussion of facility operations). In addition to day-to-day safety, it is unclear how the Town will ensure that the structures of the facility remain in safe operating condition from year-to-year. There is no current expertise in the Recreation and Community Programs Department for safety inspection of earthen and/or other natural structures for use as a bike pump track. It is unclear at this time if there are defined industry standards and/or accreditation available for safe construction and maintenance of such facilities. 3. Plan for day-to-day facility operations management. As mentioned above, we are concerned about whether this type of facility is best served by onsite supervision during operation. The nature of the usage of this type of recreational facility seems to fall somewhere between an athletic field, at which staff supervision is not N required, and a swimming facility, at which constant staff supervision is required. What is the appropriate level of staff supervision? Any supervision would require funding to support additional FTE(s) as there is not current staffing excess that can be redeployed. How will such staffing be supported (see "Funding" below). 4. Plan for long-term facility maintenance and management. We are concerned about how the long-term maintenance of the facility. The current structures at the track are largely earthen or other natural materials. What is the lifespan for safe usage of the structures? How often will they require upkeep? The proponents have suggested volunteer oversight, maintenance, and development of the facility and have a letter of support from GNEMBA. How will the relationship between GNEMBA and the Town be structured? Will managing that relationship be the responsibility of the Recreation and Community Programs Department? The Department of Public Works? How is maintenance ensured? How is appropriate development of the site ensured, including not extending onto abutting Kinneen's Park land without appropriate approval? Indeed, there is already evidence of spillover development from the private land into the woods of Kinneen's Park. There are ongoing issues with unapproved tree cutting and development of mountain bike trails in the Burlington Landlocked Forest. How would we prevent similar unauthorized user development at this site? 5. Funding If the Town takes responsibility for any/all of the various oversight elements mentioned above, e.g., onsite operations management/staffing, safety inspection, maintenance, etc., how will those activities be funded? Many recreational facilities in Town have an associated user fee to defray the cost of operations and maintenance at least partially. Will this facility also have an associated fee? If so, how will access be regulated? The individual and fluid nature of this type of recreation is more akin to usage of the Town swimming facilities at which access is restricted to fee -paying users. Is that the proposed model here? Alternatively, if the facility is operated on a free, drop-in basis, such as playgrounds and the skatepark, what is the proposed finding stream to support Town oversight? 3 6. Fit in the Town of Lexington recreation portfolio/ Community Needs Assessment In 2020, we commissioned the Community Needs Assessment to examine the supply and demand for recreation in Lexington: https•//www lexin onma gov/DocumentCenterNiew/1445/2020-Community-Needs- Assessment-PDF?bidld= The 2020 CNA presented the results of a professional assessment of the recreational desires of residents of Lexington and provided strategic guidance on how we can best approach our efforts to evaluate and prioritize our response to, and support of, those resident needs. Of particular note, the report advises the use of a MacMillan Matrix (page 74) as part of programmatic decision making. In summary, this decision-making matrix provides a tool for evaluating programming against several core parameters including fit with existing mission and capabilities, level of desire in the community, and existing availability. As outlined in several of our concerns above, the proposed mountain bike pump track would be a relatively poor fit within existing Town capabilities. Further, there has been relatively low evidence of community desire to date both as documented in the Community Needs Assessment and by low support at our two meetings on the topic to date. Finally, the ongoing evaluation of a proposal for a substantial mountain bike pump track in Arlington suggests the potential that there may be local availability for this type of recreation in the future. This MacMillan -style evaluation of this proposal would suggest that a mountain bike pump track is not a strong candidate for programmatic investment at this time. In conclusion, we are deeply appreciative of the generosity of the Payson family in seeking to provide to the Town for public use this unique recreation facility that Denali Payson has created through his own passion and hard work. However, as summarized above, we have significant concerns about the appropriateness of taking on the mountain bike pump track at 61 Burlington Street as a Town of Lexington recreation facility. Sincerely, Christian L. Boutwell 4 \OVS MOgN� Op I]j5 �C A Town of Lexington j oW Recreation and Community Programs s 3 � a APRIL 19" ��XINGZO� Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 January 24, 2023 Dear Lincoln Park neighbors, You are receiving this letter as an abutter of the Lincoln Park, located on Lincoln Street. The Recreation Committee 5- year capital plan includes an FY2024 request for improvements and enhancements to the Lincoln Park Athletic Playing Fields. More details on this project and the 5 year capital plan can be found online, https•//www Iexingtonma gov/DocumentCenter/View/7247/Proposed-5-Year-Capital-Plan--- FY2024-FY2028-PDF The Recreation Committee will be hosting two Community Meetings to share the proposed project details and is seeking input, comments and feedback from the neighborhood and community at large. Each meeting will highlight different aspects of the project; Meeting #1 will discuss installation of athletic lighting and Meeting #2 will discuss the athletic playing surfaces due for end of life replacement. We invite you to participate in the meetings to share your opinions as we approach Annual Town Meeting to request funding. Here are details on the upcoming meetings and ways to participate: Meeting #1• Athletic Fields Projects at Lincoln Park: Proposed Athletic Lighting at Fields 1 and 3 Wednesday, February 1, 2023 7pm — 8:30pm Join us in person: Lexington Community Center, 39 Marrett Road or virtually via zoom: https•//us06web zoom us/i/86400510560?pwd=YTdpeiErY21TOFZpQTN5c2hNc2tHZzO9 Meeting #2• Athletic Fields Proiects at Lincoln Park: Evaluating Field Materials Wednesday, March 1, 2023 7pm — 8:30pm Join us in person: Lexington Community Center, 39 Marrett Road or virtually via zoom: https•//us06web zoom us/i/89277927355?pwd=YO9FR1lgLOtzR1BrU2pMSkRhSUdFZzO9 You may also share your feedback by emailing Department staff at recdept@lexingtonma.gov or the Recreation Committee at recreationcmte@Iexingtonma.gov Please contact me with any questions or concerns at 781.698.4800 or mbattite@lexingtonma.gov. Thank you for your continued support. ke y,Ma at it�eC P R Director 39 MARRIT�' ROAD, 1,13XINGTON, MA 02421